WEBVTT 00:00.000 --> 00:12.000 Okay, let's call to order the Village Board work session for September 15th at 5 p.m. 00:12.000 --> 00:15.000 Cali, would you please note the role? 00:15.000 --> 00:18.000 I have no announcements. 00:18.000 --> 00:23.000 Discussion items, discussion regarding the village of the forest budget and financial policies, the government, 00:23.000 --> 00:27.000 finance officers association, distinguished budget presentation, 00:27.000 --> 00:32.000 award program, and creating an equipment replacement plan policy. 00:32.000 --> 00:34.000 Brandon. 00:34.000 --> 00:36.000 All right, thank you much. 00:36.000 --> 00:37.000 Welcome back. 00:37.000 --> 00:44.000 You get to hear another session from me regarding budgets and everything else regarding two budgets within here. 00:44.000 --> 00:48.000 We're going to split this up into two main theme topics within here. 00:48.000 --> 00:56.000 The first one is going to be going over the policies in GFOA and then we'll take questions and stuff about that. 00:56.000 --> 01:00.000 And then we'll have the equipment replacement plan kind of at his own thing. 01:00.000 --> 01:06.000 So I'm going to pull up the just the first two items that are within the packet in here. 01:06.000 --> 01:13.000 And then we'll start talking about those. 01:13.000 --> 01:18.000 So the first item that I just kind of want to go through is GFOA. 01:18.000 --> 01:22.000 So that's government financials officers association. 01:22.000 --> 01:34.000 So essentially just what that is, is just a national group within the United States that just kind of set standards of what are its best financial practices, 01:34.000 --> 01:39.000 policies that municipalities can strive for. 01:39.000 --> 01:51.000 Something that was very specific within the job description or the recruitment or hiring for the finance director was to get to village to a point of where we get what's called the distinguished budget. 01:52.000 --> 01:53.000 Presentation award. 01:53.000 --> 02:12.000 That is something that my team and I we've been working towards since I've first started. However, in 2025 GFOA had to change some of the priorities and the way of how that scored within the entire process. 02:12.000 --> 02:16.000 So it's not real feasible for us to get it for this budget. 02:16.000 --> 02:20.000 However, we're going to be targeting for the next budget to get that. 02:20.000 --> 02:40.000 Primarily the biggest difference that came with that reward now was the idea of strategic planning and specific departmental level plans and how those plans get fit within the budget and what are the performance measurements of those plans within there. 02:40.000 --> 02:51.000 So we could throw something at the wall this year and try to make it stick, but quite honestly, it's just not a very good and intuitive document then for the departments or for the constituents as a whole. 02:51.000 --> 03:01.000 So we figured we're going to take a step back, at least for that, we're going to really start analyzing a lot more of that in a departmental and village wide next year. 03:01.000 --> 03:14.000 So it might just be a slightly longer budget process sorry team members next year, but it's going to be just a more in depth thoughtful process of how each departments themselves have their own unique plans. 03:14.000 --> 03:23.000 How they describe those plans and narratives within a budget and then how they specifically budget those items and keep track of those within there. 03:24.000 --> 03:41.000 So this document is essentially just an entire criteria guide that GFOA goes through when we submit ultimately for this award within here, and they're going to use this document to essentially say how good is your budget compared to everything within here. 03:41.000 --> 03:52.000 So there's a lot of different sections so like table of contents first off that's going to be all kind of labeled like this. It's either going to be a mandatory section or a non mandatory section. 03:52.000 --> 04:03.000 And then there's going to be just a couple of questions under like is it a comprehensive table of contents is it easy to navigate to all the table or all the pages within here, etc, etc. 04:03.000 --> 04:16.000 So we're definitely going to be focusing at least on all the mandatory ones. However, if you just do mandatory it's not guaranteed that you get the award so we also have to blend in some of the non mandatory items within here. 04:17.000 --> 04:28.000 Ultimately, at the end of the day, if and when we receive this award, it's not going to mean that we're going to get more state aid funding or we're not going to get like a grant for a dollar and anything. 04:28.000 --> 04:38.000 It's essentially going to be a distinguished award of where on a national level we are presenting a budget to that is very clear to all of our constituents. 04:38.000 --> 04:51.000 It's not going to be a state exactly what our goals are. It is financially understandable. It's easy to follow. It's essentially just a very good document when it comes to the eyes of the constituents within here. 04:51.000 --> 05:02.000 So that's kind of really the biggest reason why municipalities go for this award is just to distinguish themselves of we have a document that we're very proud of. 05:02.000 --> 05:09.000 Trustees are proud of and quite frankly, more than your common constituent can make sense of it. 05:09.000 --> 05:23.000 Because right now, if you were to just look at our budget document alone, there's a lot of good information in there and there's a lot of stuff that I definitely know 100% of the bill does as well to a lot of department members as well. 05:23.000 --> 05:33.000 But the average constituent may not know exactly what every single line is in there. And without enough narrative or thought within there, they could get confused. 05:33.000 --> 05:43.000 Not saying that our budget is bad or anything at all, but we're just looking to take it a step further within here and just really distinguish ourselves on a national level. 05:44.000 --> 05:57.000 In addition to that, our strategic plan specifies transparency and communications included with that also education materials on what we do here. 05:57.000 --> 06:12.000 So as you may understand, the budget is a big part of what we do. And so as being a part of this, it's got some some good guidelines on how to be able to present a budget in more than just spreadsheets. 06:12.000 --> 06:18.000 So that the public had adjusted. 06:18.000 --> 06:24.000 Yeah, so the rest of this document just really goes through a lot of those other mandatory categories. 06:24.000 --> 06:34.000 It's worth just a further review from you all. And if there's any additional questions or concerns, it definitely doesn't have to be answered at this time when we could be happy to talk about it some more. 06:34.000 --> 06:43.000 But just know in the background that a lot of these items are already kind of incorporated within our current budget and other items that are going to take more time. 06:43.000 --> 06:45.000 We're incorporating into future budgets. 06:46.000 --> 07:07.000 But to really bring it along back to this and to the policy specifically is that there are required items within the GFOA criteria of this that does affect our policies. So each year from my understanding as well to the village and the trustees do go over and review. 07:07.000 --> 07:19.000 Thank you. The villages, financial and budgetary policies, just for your own reaffirmation and just kind of a good process in terms of the entire budget process. 07:19.000 --> 07:30.000 But looking at these and comparing to the criteria, there's a couple of just friendly suggestions that I'm throwing in here of just additional items to consider adding within here. 07:31.000 --> 07:41.000 So there's a total of five of them that I have and then definitely opening up to the floor of what your thoughts on these and then any other issues, comments or concerns or suggestions you all may have. 07:41.000 --> 07:45.000 But the first one is just underneath kind of the overall policies within here. 07:45.000 --> 07:54.000 Just added additional paragraph that just essentially summarizes that we pass at what is defined as a balanced budget. 07:55.000 --> 08:04.000 That is a direct criteria of their document and for the award is to is for the village to define what is a balanced budget. 08:04.000 --> 08:17.000 Does it mean that everything zero does it mean that we're utilizing fund balances and mean that it is not balanced at all. So we threw together what we would say is a balanced budget within here. 08:18.000 --> 08:26.000 Scrolling down to the next update that we had, it is within the operating budget policy section. 08:26.000 --> 08:34.000 And this one just discusses the overall budget budgeting process on a very high level within here. 08:34.000 --> 08:40.000 We didn't have really anything that really talked about what does even mean to create a budget. 08:41.000 --> 08:49.000 We have budget listening sessions. We host a public hearing. We have these meetings together during work sessions to kind of discuss this stuff. 08:49.000 --> 08:57.000 So this is just a higher level to just saying that we have all these things and more to discuss the overall budgeting process. 08:58.000 --> 09:03.000 The next section, I believe, was within our capital section. 09:03.000 --> 09:11.000 GFOA very distinguished. She says, when you build a capital improvement plan, how do you get to that plan? 09:11.000 --> 09:24.000 What are some things that you may be considering? So kind of threw together a listing within here of just very common topics of things that we would be considering when it comes to capital improvements, things like health and safety. 09:25.000 --> 09:32.000 What are paper ratings? Capital lifestyle costs, anticipatory costs in the future. 09:32.000 --> 09:40.000 Just a lot of things that just capture overall what our team is already doing within here, but again, just throwing it in a document. 09:40.000 --> 09:47.000 And again, just reassuring constituents and trustees of these are practices that we're already doing, but we're just documenting it now. 09:47.000 --> 10:02.000 The fourth update that I had in here is just discussing the village's annual revenue estimates and essentially its forecasting schedule. 10:02.000 --> 10:15.000 So right now in the finance department, I'd be more than happy to show you any of these spreadsheets one on one, but we do forecast exactly what our future operating costs are, what our revenue expectations and stuff are going to be. 10:15.000 --> 10:25.000 This section just summarizes that essentially. GFOA asks of how do you get to your estimations when you put $2 million into the budget? 10:25.000 --> 10:35.000 Why do you put $2 million in the budget? So this is just explaining that we do forecasting. 10:35.000 --> 10:44.000 And the last edit that I had within here, at least for my own reviews, was just the discussion of this review process within here. 10:44.000 --> 10:56.000 I'm just saying that annually, we do look at this all together as a board. We review financial policies. We ensure compliance of it and that we last revised it as of September, 2026. 10:56.000 --> 11:08.000 So at least reviewing GFOA's criteria for that distinguished budget award. These are what I would recommend as minimums within our budget policies to add within here. 11:08.000 --> 11:16.000 Of where at least on a policy perspective, we are meeting all the criteria within the budget distinguished award. 11:16.000 --> 11:25.000 However, if there are anything else you all are considering any other edits, questions, comments, concerns, everything's on the table. 11:25.000 --> 11:43.000 So I kind of turn it over for you guys to discuss these policies and what you may or may not want to see. 11:44.000 --> 11:57.000 In a previous meeting, when we had discussed potential budgets, Jim, you had a question in regards to the fund balance policy. 11:57.000 --> 12:12.000 Is that something that we want to address now? As we discuss our financial policies and whether or not we adopt changes moving forward? 12:12.000 --> 12:21.000 Sure, I can't point to it right off the bat. I'm guessing you guys know it better than I, but as far as those. 12:21.000 --> 12:31.000 I guess when I look at it, it's sort of more or less what I would call like on a personal level, like your, your saving funds or rainy day funds. 12:31.000 --> 12:35.000 And there's those levels that we have set in the policy. 12:35.000 --> 12:45.000 And I look at it say, like, talking to the citizens to me, it's like, well, that's money that could be in their pocketbooks rather than on our coffers. 12:45.000 --> 12:59.000 So I try to balance that. So I think that's what Bill's alluding to. I've had conversations with him that we should taper those down because we're near the max of them in our policy. 13:00.000 --> 13:10.000 But I guess you can speak to that or Bill. It's like there was other things that was actually beneficial to be higher as far as getting better credit ratings and stuff. 13:10.000 --> 13:23.000 So even though, in my opinion, we should be lowering it to help taxes in some ways by keeping it higher. It actually helps taxes by getting us a lower rate per loans and things. 13:24.000 --> 13:28.000 So I wonder if you can explain that better. So everybody, I guess knows. 13:28.000 --> 13:36.000 Yeah, absolutely. So GFOA does have a recommendation of what your fund balance policy should be at a minimum. 13:36.000 --> 13:43.000 Every year during audit presentation, it's always kind of noted in a quick three seconds, but then it's just kind of gets collapsed by after that. 13:43.000 --> 13:52.000 GFOA recommends at least 13 to 15% for your general fund policy to have a fund balance at the village. 13:52.000 --> 14:06.000 We keep ours at 25% and it's to exactly to your points, Jim, of when we have more cash on hand when we are going for future debt issuances and we go through bond ratings. 14:06.000 --> 14:15.000 Those companies take a look at all of our financials where we are an open book at that point and they assess us based off of the level of risk that we have. 14:15.000 --> 14:28.000 And the more money we have on hand, the less risk that we have, right? If something were to go catastrophic or anything, we have more fund balance to cover exactly what we need. 14:28.000 --> 14:34.000 And as long as we're sticking to our own policies within there, it is much more beneficial to us. 14:35.000 --> 14:53.000 And it is the goal of the village to creep up to that next and final bond rating level of where when we are forecasting with our debt issuances of who knows anywhere from a 15 to $20 million debt issuance in the next couple of years for a new public services building. 14:54.000 --> 15:08.000 Save you an extra half a percent on interest at that point because we went up a bond rating is going to save hundreds of thousands of dollars within there. 15:08.000 --> 15:13.000 Just a couple of points I wanted to make on fund balance at the end of the year. 15:13.000 --> 15:34.000 So over the last couple of years, the reason for, I would say, access or more than 25% of fund balance is particularly due or have been due to interest coming in from our investment accounts. 15:34.000 --> 15:44.000 And then also from fees generated primarily from building fees, building permit fees and from recreation fees. 15:44.000 --> 15:53.000 So in regards to the amount of taxes being levied, we believe that that's proportionate to what we intend to spend. 15:53.000 --> 16:05.000 We try our best to try to save money as much as we can throughout the year to make sure that we're being good stewards of taxpayer dollars. 16:05.000 --> 16:10.000 So I want to make sure that we understand that distinction. 16:10.000 --> 16:21.000 Secondly, in the past where we've had years, good years whereby we have a surplus budget. 16:21.000 --> 16:34.000 We've come back to the village board to have whatever amounts over that 25% transferred into our fund for 100, which is our capital improvements fund. 16:34.000 --> 16:43.000 And within that fund also exists, the expenditure restraint, excuse me, the equipment replacement fund, which Brandon will talk about. 16:43.000 --> 16:49.000 And the ability to shift or transfer those one time. 16:50.000 --> 17:05.000 Revenues into the fund for 100 to spend on one time expenditures allows us to reduce the overall cost to borrow or the amount that we borrow in the next year for equipment and for capital. 17:05.000 --> 17:11.000 So that's how we've been utilizing and keeping on the years that we've been over 25%. 17:12.000 --> 17:24.000 On the years, we've been fortunate to not be below 15%, but should we be below 15% at any given year, our policy dictates that we bring ourselves back above 15%. 17:24.000 --> 17:32.000 And so we would have to fill that whole by transfer or by increasing the tax amount in the very next year to pull us back in. 17:33.000 --> 17:42.000 That's just in generality, how does fund balance and adjustments to this fund balance would work in future years, depending on what the circumstances. 17:45.000 --> 18:01.000 I think some of my question being that there is a range of say 25 to 15% and I don't know what that dollar amount is, but there's occasional or say there is asset or say a want or a. 18:01.000 --> 18:07.000 A need that we could use that 10% difference to fund. 18:07.000 --> 18:16.000 But I think Bill, if you can correct me if I'm wrong, you're saying that was not necessarily a good policy. 18:16.000 --> 18:24.000 Yeah, so a couple of of impacts on that. So if you were going to use a portion of your fund balance to finance something. 18:25.000 --> 18:36.000 It would not be my recommendation. Actually, it's against our policies to utilize that to offset reoccurring expenses using one time to money to offset reoccurring expenses. 18:36.000 --> 18:42.000 It doesn't hurt you in the current year budget or the budget, the budget year that you're planning for. 18:42.000 --> 18:51.000 What happens is the following year where that one time money longer exists, that you have that to fill that whole because you have that in your operation. 18:52.000 --> 18:59.000 And so then you get into the spiral always using temporary money to finance for something that's long term. 18:59.000 --> 19:06.000 So we have that that's explicit in our financial policies that we don't do that. 19:06.000 --> 19:15.000 And if we were to do that, we would definitely see our reduction or a hit against our bond rating. 19:16.000 --> 19:28.000 And so, you know, it's our tendency to try to try to try to at that higher level and then utilize whatever amounts is over. 19:28.000 --> 19:36.000 And be react to react to react to it versus the intentionally spending down on that. 19:36.000 --> 19:43.000 The other side is we don't know. We don't know what the market's going to do. You know, we've seen gas prices go up and down. 19:43.000 --> 19:48.000 We've seen, especially in this administration, you know, things that we've never seen before. 19:48.000 --> 19:56.000 We've seen pandemics. And so the question becomes, how dependent are we on market conditions? 19:56.000 --> 20:04.000 And in a particular year, we can properly make an estimate of what it is going to be the following year. 20:04.000 --> 20:07.000 What the costs are going to be the following year. 20:08.000 --> 20:17.000 And so by spending down to gain in a particular year, the question becomes already putting future years in jeopardy. 20:17.000 --> 20:24.000 And so I think we like to rely on sound financial policies and practices. 20:24.000 --> 20:31.000 We've been in great financial status for quite some time here in the village of the forest. 20:31.000 --> 20:39.000 And we've seen that these policies have stood true. And so we encourage that the board continue to all. 20:43.000 --> 20:51.000 Yeah, I would definitely echo everything Bill had said regarding the use of fund balance for operating your overall accounts as well. 20:52.000 --> 20:57.000 And another layer on top of that, Bill had mentioned, we got our bond ratings debt. 20:57.000 --> 21:04.000 Debt issuances also get affected by using fund balance as well too, because when you go out to RFP. 21:04.000 --> 21:08.000 Essentially for those debt issuances, again, we are an open book. 21:08.000 --> 21:15.000 We're telling them, Hey, we're in need of a this past year, 14.1 million dollar debt issuance. 21:16.000 --> 21:26.000 And if we start using fund balance to cover ourselves, they're going to class by a slightly higher risk in our 3.3% interest. 21:26.000 --> 21:38.000 I believe we got this past time might have been 3.5 might have been 3.4, even 0.1% done up 14.1 million dollar issuance is going to add up pretty quickly in terms of interest price. 21:39.000 --> 21:45.000 So yeah, definitely wouldn't recommend utilizing fund balance to cover operations at all. 21:52.000 --> 21:53.000 Go ahead. 21:53.000 --> 22:00.000 No, I was just kind of opening up still in the floor. If there's anything else regarding budget policies as at all. 22:00.000 --> 22:11.000 If there's not, and these corrections all look good, we could definitely bring it back as a formal resolution just to adopt these changes within here in the next meeting. 22:11.000 --> 22:18.000 Okay. 22:18.000 --> 22:28.000 Thank you for that. I wanted to just know like how far off are we like, if you had to give a percentage on GFOA like from our current budget. 22:29.000 --> 22:35.000 Like how next year, like how much will we see the process change or the actual budget change? 22:35.000 --> 22:41.000 Yeah, so I wouldn't necessarily say that the budgeting process itself is going to change. 22:41.000 --> 22:46.000 We're still going to have like these same recurring meetings and mom budget listening sessions and stuff, 22:46.000 --> 22:57.000 but it's going to be a bit more of like our own internal process in here of how the department heads go about issuing their budgets because we're going to have to put again that layer of like strategic thinking amongst in here. 22:57.000 --> 23:10.000 And it's going to really be challenging the department heads at that point of, well, what are your priorities and your plans and how do we create more of a departmental strategic plan and how to utilize that within the budget. 23:10.000 --> 23:19.000 If you may recall, there's going to be a switch for this year, but a couple of years ago, the village had gone into an agreement with a program that's called ClearGov. 23:19.000 --> 23:25.000 It's an online web program that is just essentially a better interface for the budget. 23:25.000 --> 23:43.000 This year, when we hopefully have our meeting for our publication and set our publication, we're going to have a live ClearGov page to go along with that as well to of where we can reach out to our constituents of instead of this page narrative document they would set up before, 23:43.000 --> 23:48.000 you can actually access our website and it's going to be a bit more user friendly. 23:48.000 --> 23:57.000 So in terms of like next year process two, we're going to redefine that online web based product a bit more. So that process is going to change. 23:57.000 --> 24:04.000 The user interface process is really going to change of where we want to make it much more friendly within there. 24:04.000 --> 24:11.000 Because while I love spreadsheets and I can understand them, I completely understand that the common person does not. 24:12.000 --> 24:25.000 Well, thank you. And then I like ultimately that the goal is so that people are constituents can better understand and I hope that with the changes, then that means we get more people at the meetings and feedback on the budget. 24:25.000 --> 24:29.000 Absolutely. Thanks. 24:29.000 --> 24:38.000 Perfect. If there's nothing else, I will shift gears over to a new topic of equipment replacement program. 24:38.000 --> 24:51.000 So if you recall, this is a program that I had kind of alluded to a couple of times and meetings about how our current equipment is currently being funded funded using debt. 24:51.000 --> 24:58.000 And we're hoping to create a new program of where we don't have to use debt for that. So I had included a memo within your packet. 24:58.000 --> 25:05.000 Hopefully had time to review it. I'm actually going to switch over to an Excel program here instead on a worksheet. 25:05.000 --> 25:18.000 Just to kind of explain this a little bit further. I did not include this Excel within the packet at all as it just be extremely long and perhaps cumbersome and not understanding. 25:18.000 --> 25:27.000 So really we drafted this. We have an initial tab here that's just kind of going over our policy of what we want equipment replacement to be. 25:27.000 --> 25:36.000 Essentially to summarize this is that equipment replacement is going to be equipment that's over $5,000 and has a useful life of less than 10 years. 25:36.000 --> 25:42.000 Our debt issuance policies is that we are issuing debt for a 10 year period. 25:42.000 --> 25:50.000 And so our thought process was if we need a new let's say a police vehicle that's the most relatable thing every six years. 25:50.000 --> 26:00.000 Well, why are we putting a 10 year debt issuance on that? We're replacing it after six years and we still have four years worth of payments on a vehicle we don't have anymore. 26:00.000 --> 26:07.000 So we want to instead fund this via an equipment replacement program of where we're paying for it all up front. 26:07.000 --> 26:15.000 We're not having extra interest costs are tacked on to this. We're not having multiple years of extra payments on top of this. 26:15.000 --> 26:23.000 But instead we're specifically levying dollars for a program like this to cover current equipment. 26:23.000 --> 26:29.000 So this is where confusion and big spreadsheets and stuff are starting to come in. 26:29.000 --> 26:35.000 So we wanted to put down here how much would it cost to cover this program. 26:36.000 --> 26:50.000 On our very last tab in here, we have a listing of every single piece of equipment that we could identify between public services, police department, and a bit within the village hall too. 26:50.000 --> 26:53.000 We have gone into this. 26:53.000 --> 26:58.000 And we have identified the pieces of equipment. 26:58.000 --> 27:03.000 There's serial numbers when they're purchased their current age. 27:03.000 --> 27:08.000 A depreciable life, which is a depreciable life that's based off of auditing perspective. 27:08.000 --> 27:12.000 So like a basic vehicle, for example, is the appreciable life of five years. 27:12.000 --> 27:17.000 And then the recommendation is, Oh, hey, after five years, you should trade that in. 27:17.000 --> 27:24.000 We do know and understand that some pieces of vehicles and equipment we may keep for longer than five years just because. 27:24.000 --> 27:29.000 Again, the market's vital right now, the equipment may be really good. 27:29.000 --> 27:33.000 Or there might be quite the opposite perspective to of after four years. 27:33.000 --> 27:42.000 We got to get rid of this right now too. So this is all based off of assumptions within here, but just kind of explaining what we've been going through right now. 27:42.000 --> 27:53.000 We captured the original cost of what the equipment is the cost and what the what the cost would be today if it were purchased. 27:53.000 --> 28:03.000 Now that there's some numbers that are inflated within here as well to like, for example, this number is 300,000 versus 120,000. 28:03.000 --> 28:11.000 Because this is Excel and Excel cannot really mess with like today's realizations or anything. 28:11.000 --> 28:21.000 It's based off of formulas. Our best formula for for projecting out through two years was taking the cost of equipment and timesing it by 3%. 28:21.000 --> 28:29.000 Well, we know something that was purchased perhaps 15 years ago that's coming up at the end of its depreciable life is not worth just 3% more. 28:29.000 --> 28:40.000 So we had asked department heads at that time to identify those items and putting in and put in a realistic number of how much would it be today and then doing 3% after that. 28:41.000 --> 28:46.000 So we built a base of where is our current equipment today. 28:46.000 --> 28:59.000 And based off of that, we've built these spreadsheets that's projecting out exactly what is our future cost to replace this equipment all the way through 2050. 28:59.000 --> 29:06.000 We had picked. Why 2050? I wanted to create a program where we're going to be doing this. 29:06.000 --> 29:13.000 We're funding this not just for a short term period of five years, but instead we're looking at a program that is more long based. 29:13.000 --> 29:20.000 Again, it's completely up to you all of how long you want to look at this or how we want to determine it and everything within here as well to. 29:20.000 --> 29:25.000 But we at least wanted to present something here and get initial thoughts and discussion. 29:25.000 --> 29:35.000 So this spreadsheet again goes off of a few assumptions that the cost of equipment is increasing at an annual rate of 3% per year. 29:35.000 --> 29:40.000 So we'll get about $8.00 that we invest. We'll get about a 4% rate of return. 29:40.000 --> 29:47.000 And then our last assumption, at least for the spreadsheet, is that all equipment is replaced as soon as it ends as to preachable life. 29:47.000 --> 30:03.000 Again, as previously discussed, where there might be some equipment that we keep a little bit longer, some we might get rid of a little bit sooner, but at least just for projection and forecasting we're just assuming, hey, everything that comes to the end, we're at least putting away. 30:03.000 --> 30:18.000 This is further proof too that this is going to be a living document and the number is going to change every single year as it's just a new budget process essentially that will go through with the department heads to identify current equipment needs and future equipment needs. 30:18.000 --> 30:23.000 So it starts off with just this working capital fund balance here. 30:23.000 --> 30:36.000 So as bill it alluded regarding the fund 400 transfers throughout the past three years, there has been one point, just under 1.8 million dollars put away for a future equipment replacement program. 30:36.000 --> 30:56.000 So if we take that and we assume again a 4% interest earnings to fund the next 23 years, we'd be looking at levying $671,000 a year to keep up with our current equipment costs. 30:57.000 --> 31:11.000 While the need for the equipment dollars is lower at these initial years of 865,742,674 when you get into future years, these gets up into the millions. 31:11.000 --> 31:16.000 So $1.1 million, $1.145 million. 31:16.000 --> 31:25.000 And so that's why this levy dollar amount is quite a bit because it's projecting out how do we fund it all the way through 2050. 31:25.000 --> 31:34.000 Again, if we looked at it shorter and we did the 2040, that dollar amount would be smaller. If we did it through 2030, it'd be smaller as well too. 31:34.000 --> 31:41.000 But again, we're at least for discussion purposes trying to propose a program that is long term versus short term. 31:41.000 --> 31:52.000 So that's what it would be like if we used this type of formula of where we don't exhaust the fund balance, then we start levying dollars right away. 31:53.000 --> 32:02.000 The total levy costs throughout 2027 through 2050 is going to be slightly over $16 million. 32:02.000 --> 32:13.000 Now, if we look at it from a different model and let's say we have this $1.8 million, why don't we just spend all that first and then levy for the needs after that. 32:13.000 --> 32:20.000 The annual or the cost all the way through 2050 is actually just under $18 million. 32:20.000 --> 32:24.000 The reason for that is because we are not investing anything. 32:24.000 --> 32:30.000 As soon as you exhaust that fund balance, there's nothing to invest. We're just going to levy a dollar amount for that year. 32:30.000 --> 32:35.000 You're going to spend it all on the equipment and then you're going to do that cycle again and again and again. 32:35.000 --> 32:38.000 So you're not going to have any of that interest earnings. 32:38.000 --> 32:54.000 So it's going to prove or this at least proves that if we have a consistent model versus a variable model, you will be utilizing less doubt levy dollars to at least fund this program. 32:55.000 --> 33:00.000 That's a lot of information and that's a lot of big numbers as well too. 33:00.000 --> 33:08.000 I do want to emphasize as well that this is all for current equipment and current service levels. 33:08.000 --> 33:12.000 As you all are known and aware, we are growing as a village. 33:12.000 --> 33:17.000 With more people comes more responsibilities. We're going to need future officers. 33:17.000 --> 33:26.000 We're going to need future police vehicles, more public services vehicles, another snow plow in the future, whatever case may be. 33:26.000 --> 33:30.000 And new equipment costs are going to be much more expensive as well too. 33:30.000 --> 33:43.000 So again, this is just trying to prove out that equipment's expensive and that we should start to think about and creating a program of funding this equipment. 33:43.000 --> 33:52.000 So I'm going to at least pause for now. Bill looks like he wants to hop on the mic, so I'll let him talk and then we'll hear from you. 33:52.000 --> 34:02.000 So I want to say that I don't believe that all of the equipment has to sort of be done in the fund 400 or finance through bonding. 34:02.000 --> 34:16.000 So I don't want to indicate that or have you think that I believe in the past, in past budgets, we've seen items appear, equipment items appear in operational budgets. 34:16.000 --> 34:31.000 So on the general funds by tax levy side, but under the specific department budgets and that's where you sometimes will see departments increase the department budgets increase significantly and then they'll drop off. 34:31.000 --> 34:46.000 It's because of these equipment purchases. And so we've been over the last couple of years, we've been intentional in moving those equipments that the equipments that are on a cycle into this equipment replacement fund. 34:46.000 --> 34:56.000 And by leveraging the different department needs at different time, we've been able to study that impact on the levy itself. 34:56.000 --> 35:07.000 But, you know, $671,000 a year and levy is a big number. It's a scary number. But, you know, I think there's going to be opportunities of coming here. 35:07.000 --> 35:13.000 And the next couple of years for the village to really, you know, put a dent into this. 35:13.000 --> 35:20.000 And so you'll hear a talk more and more about this equipment replacement fund and how do we fund it moving forward. 35:20.000 --> 35:28.000 So with that, we can take take advantage of the interest that can be earned from putting away money now to pay for the equipment later. 35:28.000 --> 35:31.000 The cost of equipment will continue to go up. 35:31.000 --> 35:37.000 So we need to be able to solve this sooner than later. 35:37.000 --> 35:42.000 And this is kind of our first go at it. I know this is very new. 35:43.000 --> 35:57.000 For this board and then for this organization as a whole. So we'll continue to work with you through this process. 35:57.000 --> 36:01.000 Jim. 36:01.000 --> 36:08.000 I would say it's a good plan to get this more or less under control. I'll say. 36:08.000 --> 36:18.000 I can get it scheduled. The one thing that I look at is you're starting out with say the 671 and that's in year 2027. 36:18.000 --> 36:22.000 And you're talking about like say the 4% increase. 36:22.000 --> 36:28.000 And was there a 3% increase in the cost. 36:28.000 --> 36:32.000 And I also don't think the 671 would stay the same. 36:32.000 --> 36:35.000 I think we should be budgeting her. 36:35.000 --> 36:39.000 Put in there and increase to this. 36:39.000 --> 36:47.000 A few budget processes I've been through. We seem to try to stay around 2% or 3%. 36:47.000 --> 36:52.000 I think that number should be racking up to. 36:53.000 --> 37:02.000 I don't know. I'm guessing do you understand when I'm going to act because it would be bigger out the 20 some years. 37:02.000 --> 37:07.000 But in 2027 it's going to end up being less. 37:07.000 --> 37:16.000 And that's going to be something maybe easier to step into say I'm guessing it'd be 500,000 rather than 671. 37:16.000 --> 37:19.000 You talk about compounding. 37:20.000 --> 37:30.000 I'm not talking about compounding interest. I'm just saying that in general the cost of money is going to change over that time. 37:30.000 --> 37:44.000 Yeah. So taking the initial levy and saying each year you're going to increase that by 2% to account for just the overall new equipment costs as well too. 37:44.000 --> 37:55.000 Which is a fine idea and everything as well too because one thing I should have noted at least in the 2050 projection is very last number here is the ending fund balance. 37:55.000 --> 38:07.000 And why 671 is not 700,000 or 650,000 was because this is the closest number I can get to to make the ending fund balance as close to zero. 38:08.000 --> 38:20.000 So just like you're saying if 671 is a consistent model used within here by 2050 we're going to be like okay we need to fund even more than 671,000 and keep up with this. 38:20.000 --> 38:29.000 But if you use 2% on top of that every single year this fund balance will be much more than $6,800 by 2050. 38:29.000 --> 38:44.000 Yep. And the other thing that I wanted to question or understand better you're saying once we're I think sorry I don't normally use these terms there's the depreciation or something they were saying like five years. 38:44.000 --> 38:47.000 Then things would get replaced. 38:47.000 --> 39:03.000 I just question that because to me there's a number of things and that we wouldn't necessarily replace it when it gets depreciated because maybe it's got a 10 or 15 year life even though we depreciate over five. 39:03.000 --> 39:17.000 So that allowed in your spreadsheet or do we? Yeah so at least for the forecasting purposes this is built just based off of everything being replaced by the end of their depreciable life. 39:17.000 --> 39:29.000 Each depreciable life is different within here so there's some stuff that is 50 years, eight years, 15 years based off of the classification of what that equipment exactly is. 39:29.000 --> 39:35.000 But again like I mentioned a little bit is that this is going to be a living document. 39:35.000 --> 39:40.000 And when this eight year piece of equipment for example comes up. 39:40.000 --> 39:46.000 There'll be conversations with the department heads and stuff too of like do you honestly need to replace this right now? 39:46.000 --> 39:56.000 Or do we hold on to this and if we do will that the spreadsheet kind of gets updated for that and saying oh maybe we keep it for 10 years now or 12 years depending on how it is. 39:56.000 --> 40:06.000 But at least just for building the spreadsheet and trying not to assume that oh this eight year one actually is going to be 10 years or seven years instead. 40:06.000 --> 40:12.000 This spreadsheet was built off the assumption that everything would be replaced by the end of its life. 40:12.000 --> 40:26.000 Okay, so thank you for clarifying that makes me feel better and then the last thing that I wanted to bring up is you talked about how what it doesn't include is like growth in the village and eating more equipment. 40:26.000 --> 40:45.000 And I guess I question how does that relate to impact fees because I know there's some impact fees that go straight to that I'm thinking was it the fire or whatever impact fee which is probably outside of our budget but is there other impact fees. 40:45.000 --> 40:51.000 So impact fees are generally applied to capital improvement items not necessarily equipment. 40:51.000 --> 41:00.000 So doesn't depend and you know it's not dictated by which fundage and it's it's the type of project. 41:00.000 --> 41:01.000 Yep. 41:01.000 --> 41:03.000 So that's a that's a good point. 41:03.000 --> 41:08.000 So you see the number you know 671 there and as we had equipment. 41:09.000 --> 41:16.000 We need to as we update it annually, you know make adjustments to that number so that no equipment into that schedule. 41:16.000 --> 41:26.000 And so you will see that that that 671 increase over time as we add more inventory into our, our equipment inventory. 41:26.000 --> 41:28.000 You know, and that's just. 41:28.000 --> 41:36.000 So what we're tracking is not only the life expectancy of equipment but when we come and get to add it in. 41:36.000 --> 41:39.000 So you have to upgrade sometimes you can't find the same equipment. 41:39.000 --> 41:41.000 So you got to get a different one. 41:41.000 --> 41:46.000 Now, all of those are factors into kind of deciding what these numbers are going forward. 41:46.000 --> 41:54.000 You know, addition to fleets, you know, we've talked about the sweeper, you know, in the in the CIP. 41:54.000 --> 41:57.000 We're looking at it heading in an additional sweeper. 41:57.000 --> 41:59.000 That's going to have an impact on this. 41:59.000 --> 42:04.000 So as we go this equipment budget, it's going to increase. 42:04.000 --> 42:09.000 And so we just have to be mindful of, of making sure that we properly funded more. 42:09.000 --> 42:12.000 I guess. 42:12.000 --> 42:14.000 Sorry, a final question. 42:14.000 --> 42:22.000 So where is this going to more or less I'll say be housed because what I see is there's equipment from many different. 42:22.000 --> 42:28.000 I think funds right now or say it's coming from storm monitor versus sewer and. 42:29.000 --> 42:31.000 General, please. 42:31.000 --> 42:32.000 Yeah. 42:32.000 --> 42:36.000 So the way I'd recommend funding it is to keep it within fund 400. 42:36.000 --> 42:46.000 So right now that 1.785 million of fund balance that's currently designated for this is sitting in on designated fund balance in there. 42:46.000 --> 42:51.000 And so with fund balance policies, we can create designations within fund balances. 42:51.000 --> 42:56.000 We can make some non spendable distinguished assigned fund balances. 42:56.000 --> 43:02.000 So we would assign or we would move 1.785 million into a. 43:02.000 --> 43:13.000 Distinguished fund balance within there where that's specifically just for equipment replacement and it would stay within fund 400 where the rest of our capital would live as well to. 43:13.000 --> 43:18.000 Lisa, you have a question. 43:18.000 --> 43:33.000 I think Jim alluded to a couple of things that I was thinking in my mind, but I was more so just thinking when bill said that there would be other funds that we would be putting in here. I was wondering kind of vague on that. 43:33.000 --> 43:46.000 So what your ideas were about that is really just it. And other than that, I mean, I get that it's a start and I like that you said it's a living document because you know you're going to have yours where there's a 1 off and. 43:46.000 --> 43:55.000 Then it'll sure, you know, sure it up to see how good we were at our projections. So. 43:55.000 --> 43:57.000 But that was my. 43:57.000 --> 44:07.000 Yeah, so currently, you know, whenever a vehicle goes to auction and whatever revenues we collect from that at auction would give recycle back into this fund. 44:07.000 --> 44:11.000 And we'll get attributed as revenues going back into the replacement fund. 44:11.000 --> 44:16.000 If there are any grants out there, you know, that would be cycled into this. 44:16.000 --> 44:30.000 You know, obviously shifting up on balances at the end of the year, you could allocate that into this if there was a good year in addition to allocating the tax revenues at the beginning of the year into this fund. 44:30.000 --> 44:34.000 So there, I think there's multiple ways that you can start to fund this. 44:35.000 --> 44:39.000 And then considering that, you know, because this is on a schedule. 44:39.000 --> 44:48.000 I think every time that you go beyond the schedule in regards to depreciation, you keep that equipment longer. You have that savings, right? 44:48.000 --> 44:56.000 I'll be a purchasing equipment at a later time so that equipment is going to be higher, but you can get savings from that too. 44:56.000 --> 45:01.000 So it will have to be managed. I'm not saying that it's a perfect system. 45:02.000 --> 45:12.000 But we do recognize that this is one of those costs that's kind of in between operation and capital improvement often gets missed. 45:12.000 --> 45:18.000 And it's very, you know, if you don't plan for it, it's going to surprise you. 45:18.000 --> 45:21.000 So that's why that's why we're doing it now. 45:21.000 --> 45:24.000 Colleen Brad has his hand up. 45:24.000 --> 45:27.000 Go ahead, Brad. 45:28.000 --> 45:30.000 Hey, thanks. 45:30.000 --> 45:34.000 So one of the questions I had and I guess it's twofold. 45:34.000 --> 45:38.000 Since if I'm understanding this right. 45:38.000 --> 45:54.000 Would you expect to see some offset costs from that as well to offset the 671 from the department budget. 45:55.000 --> 45:57.000 Being reduced by that amount. 45:57.000 --> 46:14.000 Yeah, Brad, if I understand you correctly, you kind of cut out here, but my understanding of your question is that if as we move equipment from the department budgets, are we offsetting that with the tax revenues that previously were going in there. 46:14.000 --> 46:18.000 And I would say yes, we are. We've done that in the past year. 46:19.000 --> 46:29.000 It would depend on which, which equipment is captured in those department funds that would qualify to be placed into the equipment replacement. 46:29.000 --> 46:32.000 And if they were accounted in those funds previously. 46:32.000 --> 46:35.000 Okay. And then the second thing is. 46:35.000 --> 46:38.000 And sorry if I'm hard to hear. 46:38.000 --> 46:45.000 Would you expect the interest that we're making by the investments to offset the higher. 46:45.000 --> 46:47.000 Cost in future years. 46:47.000 --> 46:51.000 I see Brandon nodding has had. 46:51.000 --> 47:02.000 Yes, yes, absolutely. So any interest earned within this program would stay within the program and hopefully help offset future costs as well to. 47:03.000 --> 47:09.000 Yeah, I think the big differentiation here is that we're. 47:09.000 --> 47:12.000 We're earning interest as the money is in the account. 47:12.000 --> 47:20.000 Versus paying the interest over a bond. No, for notes, that is longer than the life of the equipment. 47:21.000 --> 47:30.000 Wait, go ahead. 47:30.000 --> 47:34.000 So do you feel like this is going to be. 47:34.000 --> 47:37.000 Not necessarily a cost saving, but. 47:37.000 --> 47:40.000 Benefit to the taxpayer to do it this way. 47:40.000 --> 47:41.000 Does it. 47:41.000 --> 47:47.000 You feel better about it? Yes, if I were looking at replacing equipment. 47:47.000 --> 47:51.000 I mean, I would definitely want to find a consistent levy way versus like. 47:51.000 --> 47:54.000 The second way of utilizing all fund balance. 47:54.000 --> 47:58.000 If quite frankly, we don't cover our equipment costs. 47:58.000 --> 48:03.000 Well, then if the teams do not have proper equipment service starts to go down a bit. 48:03.000 --> 48:11.000 So the amount of time they may take to pick up leaves or snow plow or respond or call may be impacted by that. 48:12.000 --> 48:20.000 So definitely having a program that states that we do want to continue funding our equipment so that we ensure that services are not interrupted. 48:20.000 --> 48:23.000 I definitely be in favor of that. Absolutely. 48:27.000 --> 48:29.000 If no one else has anything. 48:29.000 --> 48:31.000 We'll move on. 48:31.000 --> 48:34.000 Thank you. Thanks Brandon. 48:34.000 --> 48:43.000 Okay, we'll move on to department updates administration update. 48:43.000 --> 48:47.000 Yeah, just one thing or report. 48:47.000 --> 48:52.000 Yesterday, the executive council of cities and villages. 48:52.000 --> 48:56.000 Served by MMSD didn't hold a meeting. 48:56.000 --> 49:01.000 We received a budget presentation from MMSD. 49:01.000 --> 49:07.000 And they are expecting for for next year an average of 12% increase. 49:07.000 --> 49:10.000 As they work through their budget process. 49:10.000 --> 49:18.000 That will then be allocated individually to each of the communities through their calculations. 49:18.000 --> 49:22.000 So it's a different percentage for each of the communities. 49:22.000 --> 49:28.000 There are for next year significant capital improvement projects that they have. 49:29.000 --> 49:34.000 And you'll kind of see that as a reoccurring team in the next couple of years. 49:34.000 --> 49:44.000 And so we've been working the executive council has been working with MMSD to try to limit that as much as possible by looking at. 49:44.000 --> 49:48.000 You know, what what that process is leveraging. 49:48.000 --> 49:53.000 Funds on hand versus the clean water fund. 49:54.000 --> 50:01.000 And so know that that is a continuing conversation with MMSD. 50:01.000 --> 50:08.000 So in addition to that, I mean, they also appointed David Herves to. 50:08.000 --> 50:15.000 Represent the DCC VA, which is the day and county cities and villages association. 50:15.000 --> 50:19.000 Their appointment to the MMSD board. 50:20.000 --> 50:23.000 And so I just wanted to provide that quick update. 50:23.000 --> 50:25.000 We'll have additional information. 50:25.000 --> 50:31.000 I believe that the numbers the final numbers will come to the village after November 1st. 50:31.000 --> 50:37.000 And we'll have that as part of our annual sewer rate case. 50:37.000 --> 50:43.000 Where at that point we look at MMSD's impact and then we look at our local sewer impact. 50:44.000 --> 50:49.000 And then we provide a recommended rate at that point for next year. 50:53.000 --> 50:54.000 Thank you, Bill. 50:54.000 --> 50:56.000 I dance update Brandon. 50:56.000 --> 50:57.000 Yeah, just two things. 50:57.000 --> 51:01.000 You all should have seen an email from Bill just saying that we're going to be starting. 51:01.000 --> 51:03.000 Budget one on one discussions again. 51:03.000 --> 51:10.000 So if you haven't already talked to Bill or I about that stuff, we can definitely get something scheduled where we just have another meeting on it. 51:10.000 --> 51:14.000 You do have any other questions, comments, concerns about budgets beforehand. 51:14.000 --> 51:16.000 Again, I'm always available to reach out. 51:16.000 --> 51:23.000 And then just the other thing is that our team has been just as a general update researching OBBA. 51:23.000 --> 51:31.000 It's one big beautiful bill act essentially with that act that was passed at the federal level. 51:31.000 --> 51:36.000 There is a new tax on over time. 51:36.000 --> 51:41.000 Wages get treated differently on a W two perspective within here. 51:41.000 --> 51:43.000 So we've been kind of researching that. 51:43.000 --> 51:45.000 We have a few new codes. 51:45.000 --> 51:55.000 We are going to be 100% compliant with the act, but just in case you get any questions, comments or concerns on how the village is dealing with the new federal guidance. 51:55.000 --> 51:57.000 We are going to be in compliance. 51:57.000 --> 51:58.000 Thank you. 51:58.000 --> 52:00.000 Please department chief Olson. 52:00.000 --> 52:04.000 Yeah, just one quick thing. 52:04.000 --> 52:07.000 Last week we held our annual national light out. 52:07.000 --> 52:09.000 We call it family fun night really. 52:09.000 --> 52:12.000 The tenants was down a little bit, but there was like tons of things going on. 52:12.000 --> 52:14.000 I looked at the same night, a football game. 52:14.000 --> 52:16.000 They made it youth night. 52:16.000 --> 52:18.000 First responder night. 52:18.000 --> 52:24.000 There's a middle school track major is that just a ton of different things, but we still had a pretty good turnout for the event. 52:25.000 --> 52:28.000 A lot of positive feedback from other departments that were there. 52:28.000 --> 52:34.000 Other community resources that were there just about ours really tops a lot of other communities. 52:34.000 --> 52:36.000 So thanks to all of those who came out. 52:36.000 --> 52:44.000 We had great support from our local businesses from as far away as Milwaukee, the Milwaukee admirals donated stuff to a bunch of local businesses. 52:44.000 --> 52:47.000 So it was just a really good positive night for the community. 52:47.000 --> 52:49.000 Thank you. 52:49.000 --> 52:51.000 Public service update. 52:51.000 --> 52:52.000 Good. 52:52.000 --> 52:57.000 And full of things for a acre Parkway was completed other than some punch list items. 52:57.000 --> 53:00.000 So that pathway is. 53:00.000 --> 53:03.000 Is a drivable again and it looks really nice. 53:03.000 --> 53:08.000 Williamsburg Parkway and the Peterson roundabout is coming on. 53:08.000 --> 53:10.000 Fabulously they're clipping right along. 53:10.000 --> 53:12.000 They poured cement yesterday in the medians. 53:12.000 --> 53:14.000 Colored concrete and whatnot. 53:14.000 --> 53:18.000 So hopefully that will be done in the next three weeks or so. 53:19.000 --> 53:24.000 As long as we're down that neck of the woods, the overflow parking lot or the new parking lot that the public. 53:24.000 --> 53:30.000 The village will have on Peterson crossing and Savannah drive there. 53:30.000 --> 53:33.000 Williamsburg, sorry, Williamsburg and Savannah. 53:33.000 --> 53:41.000 That parking lot is being built as we just started last week and will be moving along as well. 53:42.000 --> 53:47.000 You'll notice the trail environments park from Stevenson going that way. 53:47.000 --> 53:49.000 We are going to be upgrading. 53:49.000 --> 53:53.000 We would be asked fault out that's the crossing there for. 53:53.000 --> 53:56.000 Across Jefferson down southbound. 53:56.000 --> 54:00.000 We're going to be pouring that concrete tomorrow morning, improving that apron. 54:00.000 --> 54:03.000 So there's some drainage issues on that trail section. 54:03.000 --> 54:05.000 There's usually standing water there when we get to heavy rain. 54:05.000 --> 54:09.000 So we're trying to help move that water along and then on the curve by the. 54:10.000 --> 54:11.000 Pickleball courts. 54:11.000 --> 54:12.000 There's some standing water. 54:12.000 --> 54:14.000 So we're going to be looking to improve that. 54:14.000 --> 54:18.000 That trail connection there and our guys always do a great job working on the trails. 54:18.000 --> 54:20.000 Saves us quite a bit of money. 54:20.000 --> 54:25.000 We should go out and calculate every year how much money we saved by our guys doing it versus going off for bids. 54:25.000 --> 54:26.000 So. 54:26.000 --> 54:28.000 Conservancy Commons Park was done. 54:28.000 --> 54:30.000 We had a great. 54:30.000 --> 54:34.000 Yeah, our river fest and we still go on that. 54:34.000 --> 54:39.000 But that's Flashpad has been getting an awful lot of use while it's been opened. 54:39.000 --> 54:43.000 And Conservancy Shane O'Donnell Park and Rivers Bend Park. 54:43.000 --> 54:45.000 Those have had work done to them. 54:45.000 --> 54:47.000 Play equipment installed. 54:47.000 --> 54:49.000 The pickleball or. 54:51.000 --> 54:53.000 Basketball with the word foot cell. 54:53.000 --> 54:55.000 Can never remember foot cell courts. 54:55.000 --> 54:57.000 They're in and ring. 54:57.000 --> 54:58.000 They just need to be painted. 54:58.000 --> 55:00.000 So that will be done. 55:00.000 --> 55:05.000 And then there's a timeline, but which it needs to be accomplished for that asphalt to cure. 55:05.000 --> 55:07.000 We did. 55:07.000 --> 55:10.000 Thanks to Stacey's efforts and Greg and Tricia. 55:10.000 --> 55:14.000 We were able to identify holiday lights. 55:14.000 --> 55:17.000 Probably one of our largest ever. 55:17.000 --> 55:21.000 Responses back in a short order of time for picking what set of. 55:22.000 --> 55:25.000 Holiday lights and there'll be some additional pieces for the. 55:25.000 --> 55:32.000 Park for the holiday lighting event that will have so bills that's in bills email box to approve that I can then submit that order. 55:32.000 --> 55:34.000 For that. 55:34.000 --> 55:41.000 We are Monday hosting a Wisconsin DNR and UW extension fall urban forestry workshop. 55:41.000 --> 55:43.000 So we did this two years ago. 55:43.000 --> 55:50.000 They have a former professor from the university students point comes down and teaches forestry people from the area. 55:50.000 --> 55:54.000 On proper tree maintenance tree planting tree care. 55:54.000 --> 55:57.000 Two years ago, we were able to prune a bunch of our trees this year. 55:57.000 --> 56:00.000 We've got four free trees that will be planting in the park. 56:00.000 --> 56:04.000 And having all kinds of hands help us do that work as well. 56:04.000 --> 56:08.000 Because we hosted we also give them put five of our guys through the class while they're here. 56:08.000 --> 56:11.000 So it's a win win all around and it works well. 56:11.000 --> 56:14.000 We're centrally and it's a good night. 56:14.000 --> 56:17.000 Finally, a family fun night the cheap alluded to we were there. 56:17.000 --> 56:20.000 Rescreg on myself along with Corp. 56:20.000 --> 56:27.000 Talking about mountain bike trails and again, we had nothing but positive feedback from people. 56:27.000 --> 56:33.000 On the fact that the mountain bike trails are going in, there's no negative feedback. 56:33.000 --> 56:40.000 Part of working with Corp, they put in an application for the UW for capstone project and it was selected. 56:40.000 --> 56:46.000 So we have four university students that will be working with us primarily on trail design. 56:46.000 --> 56:49.000 We believe in that park area. 56:49.000 --> 56:53.000 So if that works well, that will. 56:53.000 --> 56:57.000 Good end up saving us a little bit of money and planning and design scope. 56:57.000 --> 57:04.000 So they're going to have a kickoff meeting here the 25th of this month with those university students Corp and then. 57:05.000 --> 57:10.000 Greg and Reese will probably be a part of that. I'll be gone for that first meeting, but I'm excited to work with the University of Wisconsin. 57:10.000 --> 57:13.000 We've had two other university groups work on the mountain bike area. 57:13.000 --> 57:15.000 They provide a lot of really good feedback. 57:15.000 --> 57:21.000 So we're hoping we're going to get similar results with this capstone group. 57:21.000 --> 57:22.000 So. 57:22.000 --> 57:23.000 Questions. 57:23.000 --> 57:24.000 Jim. 57:24.000 --> 57:29.000 I think the park is a rivers bend. That's in conservancy place. 57:29.000 --> 57:30.000 Yeah. 57:30.000 --> 57:33.000 Can you tell me when that might be done. 57:33.000 --> 57:37.000 Those should probably be done early October. 57:37.000 --> 57:41.000 Weather dependent, right? So when you got a paint, you have to. 57:41.000 --> 57:44.000 It's got to weather's got to be right. 57:44.000 --> 57:47.000 When you put paint on asphalt, so. 57:47.000 --> 57:52.000 It's an epoxy paint. So it's just, it's a temperamental painting process. 57:52.000 --> 57:55.000 So, but in theory, hopefully should be done by. 57:55.000 --> 57:58.000 That's the timeframe really October. 57:58.000 --> 58:01.000 Melanie has her hand raised. 58:01.000 --> 58:04.000 Thank you, Kelly. Melanie, go ahead. 58:04.000 --> 58:05.000 Thanks. 58:05.000 --> 58:07.000 I was just wondering about the splash pads. 58:07.000 --> 58:14.000 There's a lot of excitement about the new splash pad opening and just in chatting with other parents. 58:14.000 --> 58:16.000 We're just wondering the date. 58:16.000 --> 58:20.000 Of the splash pad closing. Is that something that could be extended? 58:20.000 --> 58:25.000 Or is there a reason that there's that particular date for when the splash pads close for the season? 58:25.000 --> 58:29.000 And is there flexibility to have them open longer if we have a really warm. 58:29.000 --> 58:34.000 September or even early October. So just was curious about that. 58:34.000 --> 58:39.000 So we've always had. 58:39.000 --> 58:42.000 Previously, we always had a cut off a Labor Day. We just hard cut. 58:42.000 --> 58:46.000 That was a shut off. I guess was more moral day to Labor Day work a couple years back. 58:46.000 --> 58:50.000 We pivoted and said, Hey, we can keep them open longer because it is warmer through September. 58:50.000 --> 58:54.000 They closed recently because it's cooler temperatures. We certainly can turn them back on. 58:55.000 --> 58:56.000 I mean, it's. 58:56.000 --> 58:59.000 We just, there's a point to where we have to cut them off because we have to then winterize. 58:59.000 --> 59:02.000 And right, we have to blow them out and put in antifreeze. 59:02.000 --> 59:07.000 So the pipes don't burst because if they burst, it's a super expensive process to rip open the cement, 59:07.000 --> 59:12.000 put new piping into whatnot. So that's kind of how we base it on. 59:12.000 --> 59:17.000 So if it does get warm again, over 70 degrees, we certainly can turn them back on. 59:17.000 --> 59:20.000 But otherwise, if you have them on, but it's cold. 59:20.000 --> 59:26.000 Oftentimes that it can trigger on its own on occasion, and now we're just running water for no really reason. 59:26.000 --> 59:30.000 So that's kind of a kind of a dual purpose. 59:32.000 --> 59:33.000 Thank you. 59:35.000 --> 59:39.000 Okay. Community development update, Alex, nothing. 59:39.000 --> 59:42.000 Administrative services update, Kelly. 59:42.000 --> 59:49.000 So I have a couple of things. First of all, our sticker contest winners have been announced. 59:50.000 --> 59:54.000 We did have a tie in our elementary school. So. 59:54.000 --> 01:00:05.000 Mia and John, who is the clerk in Windsor decided that we were going to include both of them because neither of us wanted to break the hearts of a elementary school. 01:00:05.000 --> 01:00:06.000 Okay. 01:00:06.000 --> 01:00:16.000 So we are working now to get those stickers printed and they will be available at both pulling locations into forest and also both in Windsor. 01:00:17.000 --> 01:00:26.000 A couple other things on Friday. I'm going to be going to the high school to help teach some students about the laws of voter registration. 01:00:26.000 --> 01:00:34.000 There's a group of students and a teacher that are interested in holding a registration drive for this upcoming election. 01:00:34.000 --> 01:00:37.000 So I am going to go and help educate them. 01:00:38.000 --> 01:00:45.000 And another election thing, we will be conducting a badger book training with the village of Windsor. 01:00:47.000 --> 01:00:56.000 For any of our election workers that are interested in learning the badger books or needing a refresher on how to use those, those are electronic pull books. 01:00:57.000 --> 01:01:08.000 So we will be doing that along with the election inspectors in the village of Windsor and it will be on September 9 and held at the Windsor Village Hall. 01:01:08.000 --> 01:01:10.000 And that is it. 01:01:10.000 --> 01:01:12.000 What date? 01:01:12.000 --> 01:01:14.000 September 29. 01:01:14.000 --> 01:01:15.000 Oh, fine. 01:01:15.000 --> 01:01:16.000 Okay. 01:01:16.000 --> 01:01:25.000 So if any of you are interested in working at the polls on election day, as long as you are not on the ballot, you are able to do that. 01:01:25.000 --> 01:01:31.000 So if you are interested, please let me know and I can work with you to get set up. 01:01:31.000 --> 01:01:33.000 Thank you. 01:01:33.000 --> 01:01:37.000 Recreation and community enrichment update reach. 01:01:37.000 --> 01:01:38.000 Yes. 01:01:38.000 --> 01:01:43.000 So it's just mentioned we had your hard river fest on Saturday. I think overall it went well. 01:01:43.000 --> 01:01:47.000 We don't have the numbers back. I think attendance was also maybe down just a little bit. 01:01:48.000 --> 01:01:55.000 But I know, John and Greg said that their attendance for the fishing tournament was probably one of the higher ones that they had. 01:01:55.000 --> 01:02:01.000 I think the winter caught a 13 inch bass. So that was, that was pretty exciting. 01:02:01.000 --> 01:02:07.000 But overall, it ended up being a good day. It was nice with a little overcast. So we didn't all get roasted out of there. 01:02:07.000 --> 01:02:13.000 But our next event is going to be the candlelight hike and as a reminder, we didn't move that event up this year. 01:02:13.000 --> 01:02:18.000 So typically it's the first Friday in December. We did move that up to mid November. 01:02:18.000 --> 01:02:23.000 I'm just giving ourselves a little leeway between our holiday tree lighting as well. 01:02:23.000 --> 01:02:30.000 Then this weekend, we have the special Olympics fall games that are going to be out at the divorce quick trip athletic complex. 01:02:30.000 --> 01:02:33.000 So I know, Judd, Greg and I are going to be out there. 01:02:33.000 --> 01:02:40.000 Quite a bit and we're hoping for the weather to change a little bit for them because it's looking like a lot of rain right now. 01:02:40.000 --> 01:02:48.000 So I'm hoping it gets a little drier. And then we're starting to send out tournament agreements for 2027 already. 01:02:48.000 --> 01:02:54.000 We have 16 tournaments confirmed and we'll be working on the fall tournament agreements in the next couple of weeks. 01:02:54.000 --> 01:02:58.000 So just talking to the groups that we have in these later months. 01:02:58.000 --> 01:03:02.000 And then that's it. 01:03:02.000 --> 01:03:05.000 Thank you communications updates. 01:03:06.000 --> 01:03:13.000 Just a quick follow up for September 23rd is the discover Wisconsin review. 01:03:13.000 --> 01:03:17.000 Make sure you check your emails. I heard some of them went to spam or junk for your invitation. 01:03:17.000 --> 01:03:21.000 If you didn't receive it, let me know and I can get it resend out to you. 01:03:21.000 --> 01:03:28.000 And then also as Judd and Greg mentioned, we did the holiday decoration survey. 01:03:28.000 --> 01:03:31.000 And in our one week, we had over 600 votes. 01:03:31.000 --> 01:03:37.000 So I'm very proud of that initiative and the response we got from the community. 01:03:37.000 --> 01:03:40.000 So stay tuned on that reveal. That's it. 01:03:40.000 --> 01:03:42.000 Thank you. 01:03:42.000 --> 01:03:51.000 Any other business that largely comes before the committee for discussion only. 01:03:51.000 --> 01:03:56.000 Nothing I would take a motion to adjourn. 01:03:56.000 --> 01:03:58.000 I'll make a motion to adjourn. 01:03:58.000 --> 01:04:00.000 Motion. 01:04:00.000 --> 01:04:04.000 Second by Wayne. All those in favor indicate by saying aye. 01:04:04.000 --> 01:04:05.000 Aye. 01:04:05.000 --> 01:04:07.000 All those no. 01:04:07.000 --> 01:04:12.000 Motion carries. We will be in recess until. 01:04:12.000 --> 01:04:33.000 We will call to order the village board meeting for September 15th at 612 p.m. 01:04:33.000 --> 01:04:36.000 Callie, would you please note the roll. 01:04:36.000 --> 01:05:00.000 Our recitation of the pledge of allegiance. Wayne, would you lead us please. 01:05:01.000 --> 01:05:04.000 Announcements. I have no announcements. 01:05:04.000 --> 01:05:13.000 Consent agenda is the approval of the village board work session and village board minutes from September 1st. 01:05:13.000 --> 01:05:21.000 Is there a motion to approve. 01:05:21.000 --> 01:05:22.000 Motion to approve. 01:05:22.000 --> 01:05:23.000 Thank you. 01:05:23.000 --> 01:05:24.000 Second. 01:05:24.000 --> 01:05:28.000 Motion by Wayne. Seconded by Alicia. Any discussion? 01:05:29.000 --> 01:05:34.000 All those in favor indicate by saying aye. 01:05:34.000 --> 01:05:37.000 All those opposed. No. 01:05:37.000 --> 01:05:40.000 Any abstentions. 01:05:40.000 --> 01:05:43.000 I'm abstaining. Colleen. Thanks. 01:05:43.000 --> 01:05:45.000 Thank you, Melanie. 01:05:45.000 --> 01:05:48.000 Motion carries. 01:05:48.000 --> 01:05:50.000 Four. 01:05:50.000 --> 01:05:54.000 And then it's absent five and an abstention. 01:05:55.000 --> 01:05:58.000 Right on there. 01:05:58.000 --> 01:06:02.000 Okay. 01:06:02.000 --> 01:06:04.000 General public appearances. 01:06:04.000 --> 01:06:10.000 This section provides opportunity for public comments regarding items not listed in the current agenda. 01:06:10.000 --> 01:06:13.000 We have none. 01:06:13.000 --> 01:06:17.000 Presentations resolution 2026 dash 109. 01:06:17.000 --> 01:06:21.000 A resolution proclaiming October 1 through 8. 01:06:21.000 --> 01:06:26.000 2026 adds a week without driving within the village of the forest. 01:06:26.000 --> 01:06:27.000 Alex. 01:06:27.000 --> 01:06:35.000 So the Madison Metropolitan Planning Organization or Madison MPO is coordinating the week without driving for communities in the region. 01:06:35.000 --> 01:06:43.000 And tonight we have Kayla has from MPO to talk a little bit about what they have going on. So I'll invite her up to the mic. 01:06:43.000 --> 01:06:45.000 Oh, there she is. 01:06:46.000 --> 01:06:49.000 Okay. 01:06:49.000 --> 01:06:53.000 Hi, everyone. Thanks for having me tonight. 01:06:53.000 --> 01:06:58.000 Like Alex said, I work for the greater Madison MPO and for those who aren't familiar. 01:06:58.000 --> 01:07:03.000 We're a regional transportation planning agency and we also funnel down federal funding. 01:07:03.000 --> 01:07:06.000 To local projects in the area. 01:07:06.000 --> 01:07:11.000 So this is our third year organizing local efforts for a week without driving here in Dane County. 01:07:12.000 --> 01:07:17.000 And to forest is joining eight other communities and recognizing the week this year. 01:07:17.000 --> 01:07:29.000 For anyone who isn't familiar about week without driving, it's a national challenge that encourages everybody, but especially people who make transportation decisions to go one week a day or even one trip without driving. 01:07:29.000 --> 01:07:36.000 That can be walking biking or asking a ride from someone or finding another option that works for you. 01:07:36.000 --> 01:07:46.000 The point isn't that everyone can or should stop driving. It's really about seeing your community from a different perspective and thinking about the people who don't have the option to drive. 01:07:46.000 --> 01:07:52.000 For example, if you broke your leg tomorrow, how would you get to work? How would you get to school or the grocery store? 01:07:52.000 --> 01:07:57.000 Or if you reached a point where you could no longer drive, would you be able to live in the community that you do? 01:07:57.000 --> 01:08:04.000 Those are important questions in every community, but especially in a place like the forest where transportation options are more limited. 01:08:04.000 --> 01:08:12.000 It means thinking about things like safe socks, sidewalks and crossings, comfortable places to bike and connections between neighborhoods and the places people need to reach. 01:08:12.000 --> 01:08:17.000 Divorce has been doing a lot of thoughtful work around growth and connectivity. 01:08:17.000 --> 01:08:26.000 And week without driving is really just a chance to notice what's working well, where it feels easy to get around and where there may be some opportunities to improve still. 01:08:26.000 --> 01:08:37.000 Most importantly, we hope it gives you a perspective to see your community through a new light so you can use that perspective when making future decisions and being here. 01:08:37.000 --> 01:08:42.000 So we appreciate divorce joining us in recognizing the week without driving. 01:08:42.000 --> 01:08:47.000 And we ask all the elected officials to maybe just try going one trip without driving your vehicle. 01:08:47.000 --> 01:08:52.000 Or if you need to drive, just really thinking about that. So yeah, thanks for having me. 01:08:53.000 --> 01:08:57.000 Thank you, Kayla. 01:08:57.000 --> 01:08:59.000 Alicia wants to speak. 01:08:59.000 --> 01:09:07.000 Yeah, I was going to say, I read it and I kind of started doing the thought exercise already if I wanted, you know, to take the whole week. 01:09:07.000 --> 01:09:21.000 And so I also encourage everybody else to do that because during that process, I realized if I wanted to go to my kids football games, you know, that are like communities away, like how I'm going to have to start making some more friends. 01:09:22.000 --> 01:09:30.000 But yeah, I'm already kind of starting to think that out in my mind how that would work. Thank you. 01:09:30.000 --> 01:09:34.000 Me too, and I'm in big trouble. 01:09:34.000 --> 01:09:37.000 Anybody else? 01:09:37.000 --> 01:09:39.000 Jim. 01:09:39.000 --> 01:09:46.000 I just say, I think it's a very good initiative to get people thinking and I'd like that's been on it. 01:09:47.000 --> 01:09:57.000 I think it'd be very challenging for myself to go the week. I would just end up working from home because I'm at least allowed to do that, but not for a week. But. 01:09:57.000 --> 01:10:01.000 Regardless, the one thing I do want to bring up to. 01:10:01.000 --> 01:10:15.000 I think it again, this initiative can help bring light of that, but I do feel that we should be looking back at our sidewalk plan that's a good one dozen years old now or something like that. 01:10:15.000 --> 01:10:18.000 Thank you. 01:10:18.000 --> 01:10:19.000 So. 01:10:19.000 --> 01:10:23.000 Thank you. 01:10:23.000 --> 01:10:27.000 And we also invite everybody. 01:10:27.000 --> 01:10:32.000 We'll be sharing experiences throughout the week. 01:10:32.000 --> 01:10:42.000 So, you have a worry. 01:10:42.000 --> 01:10:43.000 Thank you. 01:10:43.000 --> 01:10:48.000 It looks like Jan has her hand up. 01:10:48.000 --> 01:10:49.000 Oh, I'm sorry. 01:10:49.000 --> 01:10:51.000 Jan, go ahead. 01:10:51.000 --> 01:10:52.000 Worries. 01:10:52.000 --> 01:10:53.000 Can you hear me? 01:10:53.000 --> 01:10:54.000 Yes. 01:10:54.000 --> 01:10:55.000 Great. 01:10:55.000 --> 01:10:57.000 I think it is a really. 01:10:58.000 --> 01:11:15.000 Nice idea. I like it. And I'm going to try to do what I can do. My bike is ready to go. And I can already figure out a couple of things that I can be doing that using my bike instead of driving. So I think it's a great idea. Thank you. 01:11:15.000 --> 01:11:16.000 Thank you, Jan. 01:11:16.000 --> 01:11:18.000 Anyone else? 01:11:19.000 --> 01:11:32.000 Okay, let's take a motion to approve resolution 2026 dash 109 proclaiming October one to eight a week without driving within the village. I'll make a motion. 01:11:32.000 --> 01:11:35.000 What was that? 01:11:35.000 --> 01:11:37.000 I'm sorry. I don't know who made the motion. 01:11:37.000 --> 01:11:38.000 Jan. 01:11:38.000 --> 01:11:40.000 Thank you. 01:11:40.000 --> 01:11:42.000 And is there a second? 01:11:43.000 --> 01:11:47.000 Seconded by Melanie motion by Jan second by Melanie. I need a further discussion. 01:11:47.000 --> 01:11:50.000 All those in favor indicate by saying aye. 01:11:50.000 --> 01:11:52.000 I will suppose no. 01:11:52.000 --> 01:11:57.000 Oh, I got somebody somewhere there wants to talk. 01:11:57.000 --> 01:11:59.000 I just looked early. 01:11:59.000 --> 01:12:00.000 That was me. 01:12:00.000 --> 01:12:03.000 Okay, I'm sorry. 01:12:03.000 --> 01:12:05.000 Okay. 01:12:05.000 --> 01:12:08.000 Are we done voting then all those in favor indicated by saying aye. 01:12:08.000 --> 01:12:12.000 All those opposed. There were no no motion carries unanimously. 01:12:12.000 --> 01:12:17.000 All business discussion regarding village report public commenting policy. 01:12:17.000 --> 01:12:21.000 Kelly and bill. 01:12:21.000 --> 01:12:23.000 Jim. 01:12:23.000 --> 01:12:26.000 Is it six or seven? 01:12:26.000 --> 01:12:35.000 I don't know. Oh, there he is. 01:12:36.000 --> 01:12:45.000 Where did you vote on the last one. 01:12:45.000 --> 01:13:04.000 Brad, are you there? 01:13:04.000 --> 01:13:16.000 I'm not seeing the screen wealth in this angle. 01:13:16.000 --> 01:13:19.000 Brad, you want to speak? 01:13:19.000 --> 01:13:23.000 Yeah, he's muted. 01:13:23.000 --> 01:13:26.000 Okay. Can you hear me now? 01:13:26.000 --> 01:13:27.000 No, yes. 01:13:27.000 --> 01:13:31.000 I apologize. It was not allowing me to unmute from the host. 01:13:32.000 --> 01:13:35.000 Thank you. Yes, I voted on both of those. 01:13:35.000 --> 01:13:40.000 You voted affirmatively. Correct. Correct. Thank you. 01:13:40.000 --> 01:13:42.000 That motion carried unanimously. 01:13:42.000 --> 01:13:47.000 All business discussion regarding the village of the forest public commenting policy. 01:13:47.000 --> 01:13:49.000 Kelly and bill. 01:13:49.000 --> 01:13:59.000 So after the previous meeting when we discussed the public comment policy with changing to the zoom webinar, 01:13:59.000 --> 01:14:04.000 I went back and made some changes to that policy. 01:14:04.000 --> 01:14:14.000 Bill could pull that up. 01:14:14.000 --> 01:14:19.000 So there's some changes and some different. 01:14:19.000 --> 01:14:27.000 Questions that we were just more curious on before we brought you back a finalized policy. 01:14:27.000 --> 01:14:35.000 We just wanted to make sure we were on the right path with what you had envisioned for that public commenting policy. 01:14:35.000 --> 01:14:43.000 Yeah, so there's no action on this item. Again, we just want to clarify and then come back to the village board with the final policy itself. 01:14:43.000 --> 01:14:56.000 As we look at the policy here, you'll see the first two sections speaks or provides instruction as to how and when to submit and public appearance form. 01:14:56.000 --> 01:15:06.000 The primary concern that we have and wanted to address specifically was to be able to get a form filed in time to Kelly. 01:15:06.000 --> 01:15:19.000 So that she would have the have it available going into our board meetings and so that she can work the webinar to allow for that specific person to speak. 01:15:19.000 --> 01:15:34.000 As you remember, part of the conversation was matching up the name on the whole appearance form to the speaker that is within zoom to confirm that the speaker is indeed who they are. 01:15:34.000 --> 01:15:39.000 And so that that was our primary goal of updating the policy. 01:15:40.000 --> 01:15:54.000 However, since we are updating the policy, it begs to question whether or not there are any other sections within the public commenting policy itself that the village wishes to change or keep. 01:15:55.000 --> 01:16:01.000 And this is pertaining to the sections under number three. 01:16:01.000 --> 01:16:19.000 Leave as when this when the policy was amended a couple of years ago, there was some contention on the reading of statements by staff and or those board trustee that is submitted. 01:16:19.000 --> 01:16:34.000 And as you can see, the only limit to reading that is that staff in order to trustees should not read it if it has foul language or profanity in the statement. 01:16:34.000 --> 01:16:40.000 And so the question is this is this policy still relevant. 01:16:40.000 --> 01:16:53.000 One of the discussion points at the time was the struggle of staff per se or trustees reading a statement that's not of their own and with no limitations on there. 01:16:53.000 --> 01:17:05.000 So someone could submit a appearance form or statement on a national subject, something that the village may not have control over. 01:17:05.000 --> 01:17:10.000 They could submit eight speech or a language. 01:17:10.000 --> 01:17:27.000 And it just puts, I think, the village in a peculiar situation of having to read that because of the policy and not being able to to object to it because it does not have foul language in our profanity. 01:17:27.000 --> 01:17:32.000 And so I just wanted to bring that to your attention. It's in the policy now. 01:17:33.000 --> 01:17:41.000 And I don't think we've had many instances where we've had to read, but I think we've had had a few. 01:17:41.000 --> 01:17:47.000 But this is just, again, one of those red flags as a manager of the staff. 01:17:47.000 --> 01:17:53.000 You know, this is something that I find would be challenging to read. 01:17:53.000 --> 01:17:57.000 Should we get us a middle of that type? 01:17:57.000 --> 01:18:01.000 Moving on from there, section B. 01:18:01.000 --> 01:18:11.000 This one provides opportunity for folks to read statements on behalf of others if they cannot appear. 01:18:11.000 --> 01:18:19.000 We've seen kind of in the past where one member of the public may read multiple statements. 01:18:20.000 --> 01:18:25.000 The question is, you know, whether that practice should still be valid. 01:18:25.000 --> 01:18:31.000 Or if there should be some kind of combining of similar statements. 01:18:31.000 --> 01:18:35.000 Again, this is in the bill just a policy now. 01:18:35.000 --> 01:18:42.000 So wanted to check in and see if that is still something that the village board wishes to keep. 01:18:42.000 --> 01:18:54.000 And then lastly, section C here requires for the staff and or the trustee to state the members name address. 01:18:54.000 --> 01:19:01.000 And whether they support or oppose or have no stance on the subject, should they submit a form into the village. 01:19:01.000 --> 01:19:11.000 So to clarify this, when a member comes in or a public member comes in and they submit a form. 01:19:11.000 --> 01:19:15.000 They have the option to speak on the subject or to not speak on the subject. 01:19:15.000 --> 01:19:22.000 I think in the past, what we found, although this was kind of a noble thinking of it. 01:19:22.000 --> 01:19:34.000 But in the past, what's happened is that, you know, folks had then taken the name and address of folks and been able to. 01:19:34.000 --> 01:19:43.000 To address them, you know, when, whenever the meeting was not in, in order. 01:19:43.000 --> 01:19:48.000 And so what we've done is we stopped announcing that. 01:19:48.000 --> 01:19:55.000 And so currently we don't, we don't follow this part of the policy technically wearing violation of policy. 01:19:55.000 --> 01:20:01.000 The question is whether or not we remove this from policy or we reinstate the practice. 01:20:02.000 --> 01:20:11.000 So those are kind of the three questions. I think we want to get direction on as we revise the policy, just to make sure that. 01:20:11.000 --> 01:20:19.000 I think that our practices in order with the policy itself and that we're not in violation of it. 01:20:19.000 --> 01:20:27.000 Happy to take any questions and go from there. 01:20:27.000 --> 01:20:30.000 Jim. 01:20:31.000 --> 01:20:39.000 I guess if you go back to those three, I'm, I'm still an opinion that I like all of them. 01:20:39.000 --> 01:20:50.000 The, the, as far as one thing that I've noticed, the 30 seconds seems to be very challenging to get, say, the 50 word statements out. 01:20:50.000 --> 01:20:58.000 So I would look to extend that or if it is 50 words, just let the 50 words be said. 01:20:58.000 --> 01:21:05.000 I do hear what you're saying as far as that if it's a statement that may be. 01:21:05.000 --> 01:21:13.000 Something that we don't want read, but yet is does that have profanity. 01:21:13.000 --> 01:21:19.000 How do we deal with that if it's whatever slanderous or something. 01:21:19.000 --> 01:21:25.000 So that would be challenging. I mean, we're lucky enough that we haven't had that yet. 01:21:26.000 --> 01:21:27.000 But. 01:21:27.000 --> 01:21:31.000 That's something we want to take into account. I guess. 01:21:31.000 --> 01:21:42.000 If we, I'd rather have the ability for public to be heard, then worry too much about that, but maybe there's a. 01:21:42.000 --> 01:21:44.000 A method that if the. 01:21:44.000 --> 01:21:45.000 Board. 01:21:45.000 --> 01:21:51.000 Bolts to not have it read, we could do that or something. 01:21:52.000 --> 01:21:56.000 I don't know if that that's, I guess that's going to be a challenge, isn't it. 01:21:56.000 --> 01:21:58.000 I'm looking at a lot. 01:21:58.000 --> 01:21:59.000 Yeah. 01:21:59.000 --> 01:22:08.000 So I guess in that light of that, my answering my own question, I would like to leave again and hope that that doesn't happen. 01:22:08.000 --> 01:22:10.000 As far as. 01:22:10.000 --> 01:22:13.000 Be goes, I forget what that was. 01:22:14.000 --> 01:22:17.000 Oh, again, I would just. 01:22:17.000 --> 01:22:20.000 I would like to keep that the same. 01:22:20.000 --> 01:22:24.000 I think maybe the caution is, is that somebody could have. 01:22:24.000 --> 01:22:26.000 Say four people. 01:22:26.000 --> 01:22:32.000 Register just so they can go a full, whatever 12 minutes rather than. 01:22:32.000 --> 01:22:34.000 Three, but. 01:22:35.000 --> 01:22:40.000 I would, again, rather have the public input, the nine. 01:22:40.000 --> 01:22:44.000 Sorry, the meetings might go longer because of it. 01:22:44.000 --> 01:22:47.000 And then going to the sea. 01:22:47.000 --> 01:22:50.000 I'd like the idea of. 01:22:50.000 --> 01:22:58.000 To me, one of the main reasons that we have it in there is that there was times where we get a whole stack of people. 01:22:58.000 --> 01:23:00.000 Say not wishing to speak. 01:23:01.000 --> 01:23:10.000 And then it's like, well, did, did those 20 people that submitted forms where they for or against and we didn't really even know at the meeting. 01:23:10.000 --> 01:23:12.000 So that's where we wanted a bread. 01:23:12.000 --> 01:23:15.000 At least know what they were for or against. 01:23:15.000 --> 01:23:20.000 That's the way I remember the reasoning for that one being in there. 01:23:20.000 --> 01:23:25.000 Do you have some to say it looks like. 01:23:25.000 --> 01:23:32.000 Yeah, well, I think that in an instance where this was not a policy. 01:23:32.000 --> 01:23:41.000 I think the board could still request for the clerk to provide a report as to who vote who is submitting in favor or opposition. 01:23:41.000 --> 01:23:42.000 So. 01:23:42.000 --> 01:23:46.000 All right, the policy requires for us to do it. 01:23:46.000 --> 01:23:50.000 I would just think it would be good practice. 01:23:50.000 --> 01:23:53.000 If we have somebody submitting a paper, it'd be. 01:23:53.000 --> 01:23:59.000 Okay, John, though, is registered for it or against it and move on. 01:23:59.000 --> 01:24:06.000 I think that's good policy for the record. 01:24:06.000 --> 01:24:10.000 So what you're saying is just the name and then whether they're there. 01:24:10.000 --> 01:24:16.000 Or it or opposed to it or probably name a disability and then for against. 01:24:16.000 --> 01:24:18.000 Is that what it states? 01:24:18.000 --> 01:24:20.000 That's the way I was reading it. 01:24:20.000 --> 01:24:21.000 Well, it's the member's name. 01:24:21.000 --> 01:24:22.000 It's that dress. 01:24:22.000 --> 01:24:27.000 It's whether they support our polls or have no stance on the subject. 01:24:27.000 --> 01:24:31.000 I guess I would say the municipality because I feel like we've already. 01:24:31.000 --> 01:24:39.000 Nailed that down because there's probably others places that we said address and people have been not using their address. 01:24:39.000 --> 01:24:51.000 One thing that actually a couple other notes that I had is there was the deadline of 3pm. 01:24:52.000 --> 01:24:53.000 And. 01:24:53.000 --> 01:24:57.000 I just wanted to bring this up for conversation because 3pm. 01:24:57.000 --> 01:25:01.000 Or a 5 o'clock meeting, say, make sense. 01:25:01.000 --> 01:25:05.000 But then it'd be 3pm safe for planning and zoning would be 6. 01:25:05.000 --> 01:25:07.000 Then I'm looking at. 01:25:07.000 --> 01:25:12.000 There's other committee meetings that are earlier than that too. 01:25:12.000 --> 01:25:17.000 So do we want to have it as more like 2 hours before the meeting. 01:25:18.000 --> 01:25:23.000 I mean, I don't know when is like public safety or something, isn't that like. 01:25:23.000 --> 01:25:25.000 Safety is a 5 30. 01:25:25.000 --> 01:25:26.000 I 30. 01:25:26.000 --> 01:25:29.000 I were boards of 4, but nobody's ever. 01:25:29.000 --> 01:25:31.000 As long as I've been on it. 01:25:31.000 --> 01:25:37.000 I'd recommend keeping in at one time because if you're trying to attract different times. 01:25:37.000 --> 01:25:42.000 They can get confusing to the members of love against you when to submit. 01:25:42.000 --> 01:25:45.000 Yeah, it's one of the bring that up. 01:25:46.000 --> 01:25:53.000 And then the last thing I wanted to bring up is under the item 2. 01:25:53.000 --> 01:25:55.000 There was a. 01:25:55.000 --> 01:26:00.000 Where it talks about the village president. 01:26:00.000 --> 01:26:06.000 We should also put in like brackets behind the village president has chair. 01:26:06.000 --> 01:26:08.000 So. 01:26:08.000 --> 01:26:12.000 Do you see what I'm getting at. 01:26:12.000 --> 01:26:17.000 It says direction of the village president and then it should be bracket or chair. 01:26:17.000 --> 01:26:21.000 Yep, yep. 01:26:21.000 --> 01:26:22.000 I see which. 01:26:22.000 --> 01:26:23.000 Okay. Yeah. 01:26:23.000 --> 01:26:27.000 Because if you like read down and I think it's number 4, it's village president or chair. 01:26:27.000 --> 01:26:29.000 I just think we should be consistent. 01:26:29.000 --> 01:26:33.000 That's the last thing I had. 01:26:33.000 --> 01:26:40.000 Alicia. 01:26:40.000 --> 01:26:47.000 When it comes to the first item, I think that we could. 01:26:47.000 --> 01:26:49.000 Probably be more creative. 01:26:49.000 --> 01:26:52.000 And I kind of. 01:26:52.000 --> 01:26:55.000 Agree with staff on. 01:26:55.000 --> 01:27:00.000 I don't think staff wants to read or be on video, maybe reading. 01:27:00.000 --> 01:27:06.000 Something that they don't necessarily agree with, but it's always out in the. 01:27:07.000 --> 01:27:08.000 Metaverse. 01:27:08.000 --> 01:27:10.000 So I mean, we have voicemail. 01:27:10.000 --> 01:27:12.000 People can leave a voicemail. 01:27:12.000 --> 01:27:15.000 I mean, I think there's other things if someone is not here. 01:27:15.000 --> 01:27:21.000 If they want to register a voicemail and say it in their own voice, we could play that. 01:27:21.000 --> 01:27:23.000 It's just an idea. 01:27:23.000 --> 01:27:25.000 It doesn't limit speech. 01:27:25.000 --> 01:27:31.000 It allows people to speak in their own voice without necessarily. 01:27:31.000 --> 01:27:37.000 Kind of getting that if people want to say something nefarious, they can say it in their own voice. 01:27:37.000 --> 01:27:49.000 And have a problem really per se with two because thinking back to other circumstances where there was a father speaking on behalf of his two children who couldn't speak. 01:27:49.000 --> 01:27:51.000 I feel like that's okay. 01:27:51.000 --> 01:27:55.000 And then the last one was. 01:27:56.000 --> 01:28:03.000 I do think that we should scratch the address from there and just have people state their municipality. 01:28:03.000 --> 01:28:08.000 For. 01:28:08.000 --> 01:28:11.000 Basically the history and safety reasons. 01:28:11.000 --> 01:28:13.000 So. 01:28:15.000 --> 01:28:18.000 I just have a quick question on that on the form. 01:28:18.000 --> 01:28:20.000 Do we want the person's address? 01:28:21.000 --> 01:28:27.000 And then they just state their municipality or do you not want the address at all. 01:28:27.000 --> 01:28:33.000 Does there have been situations where somebody's wanted to reach out to somebody that commented and the only. 01:28:33.000 --> 01:28:39.000 The only way we have to contact them is from them placing their address on the form. 01:28:39.000 --> 01:28:42.000 So just that clarification. 01:28:43.000 --> 01:28:48.000 I would say we have address, but it could be optional. 01:28:48.000 --> 01:28:52.000 I guess if somebody doesn't want to put it, but. 01:28:52.000 --> 01:28:55.000 I do think it's important to have it. 01:28:55.000 --> 01:29:03.000 It'd be really nice if people feel it if people are listening because there are so many people that don't know what municipality they live in. 01:29:03.000 --> 01:29:06.000 And the address does help clarify that. 01:29:06.000 --> 01:29:10.000 I would keep the address on the form. 01:29:11.000 --> 01:29:14.000 Lane. 01:29:14.000 --> 01:29:19.000 Yeah, I think the address is a good thing to keep. 01:29:19.000 --> 01:29:24.000 I don't really have any issues with this. 01:29:24.000 --> 01:29:29.000 I do like your at least his idea about voicemail or. 01:29:29.000 --> 01:29:33.000 Even video, maybe some kind of video message. 01:29:33.000 --> 01:29:36.000 I think that wouldn't be a terrible idea. 01:29:37.000 --> 01:29:41.000 I don't want to limit people. 01:29:41.000 --> 01:29:46.000 Limit what they have the same so. 01:29:46.000 --> 01:29:48.000 I feel like I'm. 01:29:48.000 --> 01:29:58.000 Good with keeping most of the stuff and. 01:29:58.000 --> 01:30:00.000 Melanie. 01:30:01.000 --> 01:30:03.000 Yes, thank you. 01:30:03.000 --> 01:30:10.000 And my daughter just started singing in the background like right before you called on me. So this is perfect. 01:30:10.000 --> 01:30:13.000 So for a. 01:30:13.000 --> 01:30:15.000 I. 01:30:15.000 --> 01:30:21.000 Just I don't have a problem leaving it in. 01:30:21.000 --> 01:30:28.000 It's not something that happens often where we've had a staff or trustee have to read a statement for someone. 01:30:28.000 --> 01:30:32.000 So in fact, I personally can't remember a time when that has happened. 01:30:32.000 --> 01:30:36.000 So I think it's okay to leave it in the interest of. 01:30:36.000 --> 01:30:43.000 You know, allowing people to have their voices heard at meetings. 01:30:43.000 --> 01:30:47.000 But I'm kind of indifferent to it, I guess. 01:30:47.000 --> 01:30:55.000 And then for be the question of like, do we need to place limits on how many times a person can speak on behalf of someone else? 01:30:55.000 --> 01:31:02.000 I don't think so. I, you know, looking back to the data center, for example, those meetings where. 01:31:02.000 --> 01:31:09.000 That's probably like the height of, you know, public involvement that we've seen at meetings in a long time that I can imagine. 01:31:09.000 --> 01:31:14.000 So even in that type of a situation where we had a lot of public commenters and. 01:31:14.000 --> 01:31:17.000 Multiple people, you know, reading statements for others. 01:31:17.000 --> 01:31:23.000 I don't think that that was problematic at all and I'd be in favor of leaving it as is to encourage. 01:31:24.000 --> 01:31:26.000 People to be able to do that. 01:31:26.000 --> 01:31:36.000 And then first seed, I think I'm echoing what others have said. I think it is important to have the address on the form for contact purposes and also just verification that they're. 01:31:36.000 --> 01:31:42.000 Of where they're from, but for reading it out loud when we're just reading. 01:31:42.000 --> 01:31:50.000 Reading the name and whether they're opposed or against. I think it's fine just to state the municipality. 01:31:51.000 --> 01:31:55.000 For the record for those security reasons that others have mentioned. 01:31:55.000 --> 01:31:58.000 I think that covers everything that I had. 01:31:58.000 --> 01:32:06.000 Thanks. 01:32:06.000 --> 01:32:08.000 Anybody else? 01:32:08.000 --> 01:32:09.000 Good. 01:32:09.000 --> 01:32:10.000 I have a question for out. 01:32:10.000 --> 01:32:19.000 If we allow audio and or video recordings to be submitted and then for us to share them, we have to hold those for a certain number of years. 01:32:19.000 --> 01:32:20.000 Is that correct? 01:32:20.000 --> 01:32:24.000 Seven years. Okay, just so we have to prepare it. 01:32:24.000 --> 01:32:25.000 So. 01:32:25.000 --> 01:32:34.000 Not saying it's a good or bad idea, but it just does work into our IT world and how much service space we will need to hold those things. So. 01:32:34.000 --> 01:32:39.000 And then if some whatever they submit, we have to play and share. 01:32:40.000 --> 01:32:47.000 No matter what is said or projected on the screen is that fair. 01:32:47.000 --> 01:32:50.000 Like if. 01:32:50.000 --> 01:33:00.000 Well, right, I'm just saying if the gentleman who likes to join our meetings on occasion and do whatever, if he decided to submit that video and it's a three minute video of. 01:33:01.000 --> 01:33:08.000 We have to show that then. 01:33:08.000 --> 01:33:14.000 If it's pornography, you wouldn't have to show it unless it was an integral part of the message. 01:33:14.000 --> 01:33:24.000 You know, you get into a situation where you're determining whether or not the person is. 01:33:25.000 --> 01:33:30.000 Whether that's that speech or whether that's activity. 01:33:30.000 --> 01:33:35.000 There are situations where pornography can be considered speech. 01:33:35.000 --> 01:33:42.000 But in a situation where you're talking about commenting on a public policy, you're probably not going to get into that and I. 01:33:42.000 --> 01:33:48.000 There would be circumstances probably most of the time that you would not show a visual. 01:33:48.000 --> 01:33:51.000 Pornographic video. 01:33:51.000 --> 01:33:54.000 As long as you read the message that was. 01:33:54.000 --> 01:33:59.000 We're able to let people hear the message that the person was giving. 01:33:59.000 --> 01:34:10.000 I'm sorry I'm losing my voice. 01:34:11.000 --> 01:34:13.000 Jim. 01:34:13.000 --> 01:34:17.000 I'd say if we want to make a change to a I would. 01:34:17.000 --> 01:34:23.000 Not have video just knowing the storage base of it and because of that. 01:34:24.000 --> 01:34:37.000 It would just be limited to a voicemail if we would want to do it that way or video or audio. 01:34:37.000 --> 01:34:47.000 I'm personally okay the way it is because I'm comfortable as a chair reading anything that would be submitted even if it wasn't my opinion. 01:34:48.000 --> 01:34:56.000 I would be comfortable reading other people's with the disclaimer that this is the opinion of. 01:34:56.000 --> 01:34:59.000 So and so of whatever municipality. 01:34:59.000 --> 01:35:03.000 That I am reading on their behalf. 01:35:03.000 --> 01:35:06.000 If you had to is that. 01:35:06.000 --> 01:35:08.000 You comfortable with that. 01:35:08.000 --> 01:35:10.000 I have had. 01:35:11.000 --> 01:35:19.000 Situations I don't know how many within the last few years that we have had to read a statement of someone. 01:35:19.000 --> 01:35:26.000 The one thing that is difficult is we have the parameters of 50 words or 30 seconds. 01:35:26.000 --> 01:35:29.000 Which can get a little hairy. 01:35:29.000 --> 01:35:36.000 Sometimes if it's a written out thing we don't I don't have time to count out that it's 50 words. 01:35:36.000 --> 01:35:38.000 And so. 01:35:38.000 --> 01:35:46.000 That that's one thing that can be a little difficult to abide by in the policy. 01:35:46.000 --> 01:35:49.000 So do you prefer the award count. 01:35:49.000 --> 01:35:52.000 I'm thinking a time limit. 01:35:52.000 --> 01:35:58.000 A time limit is easier we can set a timer read the statement when the timer is done. 01:35:58.000 --> 01:35:59.000 The statement is done. 01:36:00.000 --> 01:36:07.000 The statement will be obviously written down so it is available to anybody else that would want to see it. 01:36:07.000 --> 01:36:12.000 Any portion that wasn't read or didn't get through. 01:36:12.000 --> 01:36:20.000 So does a written statement have to be read into. 01:36:20.000 --> 01:36:22.000 This or can it be. 01:36:22.000 --> 01:36:29.000 Submitted digitally and for people he'd rather than read in. 01:36:29.000 --> 01:36:38.000 People always have the option to send in an email of their statement if they're unable to be at a board meeting which we see very frequently. 01:36:38.000 --> 01:36:42.000 But the way the policy is written is if somebody. 01:36:42.000 --> 01:36:47.000 Gives a statement we do have to read that into the record. 01:36:48.000 --> 01:36:50.000 Just just to clarify. 01:36:50.000 --> 01:36:54.000 There's no requirement that anything be read other than your own policy. 01:36:54.000 --> 01:36:56.000 If that's what your question. 01:36:56.000 --> 01:36:59.000 Well, I'm just wondering if we keep you know somebody. 01:36:59.000 --> 01:37:05.000 Sends an email in or even a written statement can it just be. 01:37:05.000 --> 01:37:08.000 You know put in digitally. 01:37:08.000 --> 01:37:16.000 Anybody who wants to get an email with it that kind of thing or like the board would automatically get that so we can see that kind of thing. 01:37:17.000 --> 01:37:22.000 That's done all the time. I mean people send things to us trustees. 01:37:22.000 --> 01:37:27.000 A email or a letter carrier pigeon. However, they do it. 01:37:27.000 --> 01:37:33.000 You can get those communications and you don't bring them to a meeting and read them typically. 01:37:33.000 --> 01:37:39.000 This is just a policy that you guys have adopted that says if somebody says I want the shredded meeting. 01:37:39.000 --> 01:37:43.000 They can fill out this form and then it has to be read. 01:37:43.000 --> 01:37:53.000 So if somebody wants their opinion expressed. 01:37:53.000 --> 01:37:59.000 On a topic and they submit something in writing. 01:37:59.000 --> 01:38:03.000 There's no law says it has to be read. 01:38:03.000 --> 01:38:10.000 But what you submit in writing becomes part of the official record of the meeting. 01:38:11.000 --> 01:38:15.000 If you submit something for a meeting it becomes the record of the meeting. 01:38:15.000 --> 01:38:21.000 It's always going to be a public record even if it's in your own email account and that's the only place that appears. 01:38:21.000 --> 01:38:23.000 I'm just thinking in a room. 01:38:23.000 --> 01:38:26.000 There's no requirement that anything be read. 01:38:26.000 --> 01:38:31.000 No legal requirement that things be read out loud at a meeting. 01:38:32.000 --> 01:38:37.000 They can still be communicated to you. The reading of them is public performance. 01:38:37.000 --> 01:38:41.000 It's not communicating it to you because you already have it. 01:38:41.000 --> 01:38:47.000 I guess that's where I'm getting stuck. Is public appearance before the board? 01:38:47.000 --> 01:38:52.000 If that's what we're talking about is a public appearance before the board. 01:38:52.000 --> 01:38:56.000 Whether it's zoom or whether it's I guess I'm kind of thinking out loud. 01:38:56.000 --> 01:39:00.000 Whether it's zoom or whether it's in person. 01:39:00.000 --> 01:39:07.000 It's that a separate thing from wanting the board to know your feelings on something. 01:39:07.000 --> 01:39:11.000 In which case it can just be submitted in writing. 01:39:11.000 --> 01:39:13.000 You follow me? I mean. 01:39:13.000 --> 01:39:19.000 If you want to make a public appearance you come in or you go on zoom and you make a public appearance. 01:39:19.000 --> 01:39:24.000 If you just want to register your opposition or your support. 01:39:24.000 --> 01:39:29.000 You can do it via writing and it's part of the record. 01:39:29.000 --> 01:39:35.000 There are a number of different ways people can communicate their feelings, their opinions, their thoughts to the board. 01:39:35.000 --> 01:39:41.000 They can do it privately by email. They can do it by telephone. They can do it by showing up at a meeting and talking. 01:39:41.000 --> 01:39:45.000 They're just different ways of communicating to the board. 01:39:45.000 --> 01:39:49.000 Either way you get the information. 01:39:49.000 --> 01:39:54.000 Either way anything that's documented in writing or recorded. 01:39:54.000 --> 01:39:59.000 It's going to be a public record that anybody can get access to. 01:39:59.000 --> 01:40:06.000 So it's really just a different medium in which they get their information to you. 01:40:06.000 --> 01:40:10.000 Okay, thank you. 01:40:10.000 --> 01:40:15.000 I mean we can always I think thinking more about this as we're kicking the ball around. 01:40:15.000 --> 01:40:22.000 There's nothing that says we can't always update our policy, right? If we need be. 01:40:22.000 --> 01:40:26.000 And Jim already said he has no problem reading everything. 01:40:26.000 --> 01:40:29.000 So I'm just kidding. 01:40:29.000 --> 01:40:35.000 But I feel like I feel like then if things get out of order or they turn that way, 01:40:35.000 --> 01:40:40.000 then we can always look as a board to, you know, make changes. 01:40:40.000 --> 01:40:44.000 So I know there's no action on this, but I'm kind of going back on what I said. 01:40:44.000 --> 01:40:47.000 I just offered that as a suggestion. 01:40:47.000 --> 01:40:52.000 But I feel like since we really haven't seen that issue and this is our policy, 01:40:52.000 --> 01:40:55.000 we can change it whenever I'm okay. 01:40:56.000 --> 01:41:05.000 I'm just trying to go through. 01:41:05.000 --> 01:41:10.000 I was thinking while you were talking, Colleen, as far as like, who might you miss? 01:41:10.000 --> 01:41:14.000 There's individuals that would say send us emails. 01:41:14.000 --> 01:41:20.000 Some of them pretty frequently that then they, they feel like we're not reading the email. 01:41:20.000 --> 01:41:31.000 I would be a reason that they'd want to come here and speak in front of us to make sure that we're hearing what they say would give us in writing. 01:41:31.000 --> 01:41:37.000 And they could find somebody to read it for them and then they got the three minutes. 01:41:37.000 --> 01:41:46.000 But if they don't have an opinion that somebody else would read for them or an individual that is willing to come in and read it for them, 01:41:46.000 --> 01:41:55.000 then they would have the opportunity to have one of us read it for them by keeping that in. 01:41:55.000 --> 01:41:59.000 So how many people is that? I don't know. 01:41:59.000 --> 01:42:01.000 I guess. 01:42:01.000 --> 01:42:07.000 But over the course of how long is this policy been a year or two probably. 01:42:07.000 --> 01:42:09.000 I would say about a year and a half. 01:42:09.000 --> 01:42:18.000 Yeah, we probably had them read. I mean, I'm thinking maybe 10 different statements. I've maybe heard maybe up to 15. 01:42:18.000 --> 01:42:30.000 I would say 10 to 20 would be a fair guess. 01:42:30.000 --> 01:42:37.000 So I mean, like I said, it will prepare the draft documents seems like the only change substantial changes. 01:42:37.000 --> 01:42:48.000 As an item C kind of going away from the address reading of that address to the municipality, but requiring the address that I'm recording. 01:42:48.000 --> 01:42:52.000 That right. 01:42:52.000 --> 01:42:54.000 Okay. 01:42:54.000 --> 01:42:55.000 Thank you. 01:42:55.000 --> 01:42:59.000 So not much change. 01:42:59.000 --> 01:43:03.000 All right, let's move on to. 01:43:03.000 --> 01:43:15.000 8.2, which is resolution 2026-108, a resolution authorizing the village president and village clerk to execute a grant agreement with habitat for humanity of Dane County. 01:43:15.000 --> 01:43:17.000 Alex. 01:43:17.000 --> 01:43:29.000 So we had reviewed a draft and a red line version of this grant agreement at the last village board meeting, a couple issues that we're still working to resolve, one of which was insurance. 01:43:29.000 --> 01:43:38.000 The last piece of it was regarding a potential future payment of pilot, which is a payment in the property taxes. 01:43:38.000 --> 01:43:51.000 At the boards direction, they, you all revised that section to have habitat, potentially pay a pilot up to 180 days, especially after 180 days of them. 01:43:51.000 --> 01:43:57.000 Constructing a housing unit and still owning it, and they were accepting of that change. 01:43:57.000 --> 01:44:02.000 So outside of that, there's no additional changes beyond what we talked about last time. 01:44:02.000 --> 01:44:05.000 Thank you. 01:44:05.000 --> 01:44:13.000 We have no public appearances on this topic. Is there a motion to approve 2026-108. 01:44:13.000 --> 01:44:18.000 Second by Brad second of violation. Is there any discussion? 01:44:18.000 --> 01:44:24.000 I will just add just as an update that habitat did close on the property today. 01:44:24.000 --> 01:44:27.000 Great. 01:44:27.000 --> 01:44:30.000 Okay. All those in favor, renegade by saying aye. 01:44:30.000 --> 01:44:34.000 Any opposed indicate by saying no. 01:44:34.000 --> 01:44:37.000 Motion carries unanimously. 01:44:37.000 --> 01:44:42.000 New business resolution 2026-110. 01:44:42.000 --> 01:44:48.000 Resolution authorizing village president and clerk to execute an agreement for waste disposal services. 01:44:48.000 --> 01:44:57.000 Doug and Greg will be doing the staff presentation. 01:44:57.000 --> 01:45:01.000 Sorry, trying to get Brad a microphone that works. 01:45:01.000 --> 01:45:07.000 Yeah. So I, there was a memo in the packet. We did get three qualified bidders. 01:45:07.000 --> 01:45:10.000 It was GFL waste management and Pelletary. 01:45:11.000 --> 01:45:15.000 Again, I were able to review those bids and found GFL to be the low bidder. 01:45:15.000 --> 01:45:24.000 That cost for next year is $115,000 higher than this year. You can see it's a $2.18 per unit increase for that. 01:45:24.000 --> 01:45:28.000 This is having the same exact services as we've had. 01:45:28.000 --> 01:45:33.000 That's far, right? So it's a weekly garbage pickup by weekly recycling pickup. 01:45:34.000 --> 01:45:43.000 We also have bulk items being picked up on a week on a monthly basis on a scheduled day or the week of the month that it'll happen. 01:45:43.000 --> 01:45:48.000 We do have bulk containers. This does increase the bulk containers to two that will be out at the yard waste site. 01:45:48.000 --> 01:45:54.000 So the one gets filled up rather quickly. So that helps get rid of that. 01:45:54.000 --> 01:45:58.000 We also have the cardboard containers that we have at the yard waste site. 01:45:58.000 --> 01:46:03.000 Very soon we'll be transitioning them back here towards the public services building for the winter time, 01:46:03.000 --> 01:46:06.000 but that helps people with recycling. 01:46:06.000 --> 01:46:20.000 Because if we went with weekly recycling as well as weekly garbage, that's another additional on top of the $115,000 increase and additional $230,000 increase. 01:46:20.000 --> 01:46:26.000 Now, I have heard from some residents, not a lot, but I do hear from residents asking for weekly pickup. 01:46:26.000 --> 01:46:32.000 They can contract with GFL on their own or any other garbage caller for that matter, 01:46:32.000 --> 01:46:35.000 but GFL will probably be the most reasonable. 01:46:35.000 --> 01:46:42.000 Because if they got a garbage, not because of the arbitrage, if another garbage seller has to start to coming into the village and pick up for somebody, 01:46:42.000 --> 01:46:48.000 there might be an additional charge. GFL will provide an additional part and pick up four folks at the same rate were charged. 01:46:48.000 --> 01:46:57.000 They're recycling at $4.35 per month. So that's what the resident would be charged or the extra cart in recycling. 01:46:57.000 --> 01:47:00.000 You'd be picked up every other week. 01:47:00.000 --> 01:47:07.000 So that is an option for those residents who feel like they have or who have more recycling than one cart full. 01:47:07.000 --> 01:47:14.000 They can certainly opt to do that. It's a reasonable cost for just them versus, you know, myself personally living in the village. 01:47:15.000 --> 01:47:24.000 I recycle as much as I can, and I still can fill a recycling cart every two weeks, right? So, but there are others who generate way more. 01:47:24.000 --> 01:47:36.000 And so I think there are options available to them. So because of that, after reviewing all the stuff, we recommend we sign for another five year term with GFL. 01:47:36.000 --> 01:47:41.000 Any questions from folks. 01:47:42.000 --> 01:47:43.000 All right. 01:47:43.000 --> 01:47:52.000 Here is how many additional units are we having in this quote from the last one since they were going up by a percentage every year. 01:47:52.000 --> 01:47:55.000 Anyways, you wouldn't think the increase would be that drastic. 01:47:55.000 --> 01:48:00.000 What do you say? How many, how many more units from the last quote? 01:48:01.000 --> 01:48:05.000 Like, were there that? Is there that many more people in the village now that they're projecting? 01:48:05.000 --> 01:48:14.000 So that much the cost of fuel is significantly higher. I'm sure the cost for tipping fees and other things to get rid of that garbage. 01:48:14.000 --> 01:48:19.000 Those, you know, everywhere in the world costs to continue to inflation, right? It's driven things up. 01:48:19.000 --> 01:48:25.000 So to take care of that, that's why this cost is there. 01:48:26.000 --> 01:48:38.000 Had we decided not to go up for bid and just worked with GFL, we would have had to negotiate the price for the next number of years, right? So while in the past, history is dictated. 01:48:38.000 --> 01:48:42.000 We've gotten a better quote. This is the first time we haven't. 01:48:42.000 --> 01:48:48.000 But again, it's a different world we're in with the cost of everything going up. So we estimate. 01:48:48.000 --> 01:48:57.000 So this is based on 4,416 units, I think it was ahead in there that are being picked. So I, we have a number every month. 01:48:57.000 --> 01:49:05.000 A marsh in our office sends to GFL. Here's the number of new homes, basically, that have been added to our account. 01:49:05.000 --> 01:49:11.000 And that adds up. So we act, we have an factor of 12 homes a month that we go by every month. 01:49:11.000 --> 01:49:29.000 So when I put the base of 4,416, that was if I could do the whole year at once, right? So it's actually lower than that to start the year, but by the end of the year, when you average that out, it comes about 4,416 units per month. 01:49:30.000 --> 01:49:38.000 I will add waste management on the weekly recycling. They didn't even submit. 01:49:38.000 --> 01:49:56.000 But the rest of their bid was actually based on the previous year rate plus CPI WST adjustment, which is a waters sewer trash national rate, right? So we can either use that or use 5%. 01:49:56.000 --> 01:50:14.000 So when I calculated, I just went with 5% because I, with the CPI, WST adjustment would be his variable. So it's hard for me to quantify what that could be. I mean, it could be significantly less or it could be higher, but I just want with a 5% just for budgeting purpose because it makes it easier for us. 01:50:14.000 --> 01:50:29.000 Oh, garbage is expensive. 01:50:29.000 --> 01:50:34.000 Okay, we have no public appearances on this. 01:50:34.000 --> 01:50:50.000 Is there a motion to approve 2026-110 resolution authorizing the village president and clerk to execute an agreement or waste disposal services. 01:50:50.000 --> 01:50:52.000 I'll make that motion. 01:50:52.000 --> 01:50:55.000 Motion by Jim. Is there a second? 01:50:55.000 --> 01:50:58.000 I'll second. 01:50:58.000 --> 01:51:02.000 Was the second, please. 01:51:02.000 --> 01:51:04.000 Go ahead, Alicia. 01:51:04.000 --> 01:51:06.000 I'll second. 01:51:06.000 --> 01:51:12.000 Motion by Jim, seconded by Alicia, any discussion? 01:51:12.000 --> 01:51:17.000 See, no discussion. All those in favor indicate by saying aye. 01:51:17.000 --> 01:51:20.000 Aye. 01:51:20.000 --> 01:51:23.000 All those opposed, no. 01:51:23.000 --> 01:51:26.000 Motion carries unanimously. 01:51:28.000 --> 01:51:42.000 9.2, resolution 2026-111, a resolution authorizing the village administrator to execute a future growth plan agreement with your Becker, so it's incorporated bill. 01:51:42.000 --> 01:51:49.000 So when I have the team from Fairbucker join us up front here, so they can answer any questions in regards to the proposal. 01:51:49.000 --> 01:51:55.000 There's a memo in your packet here, the memo and the resolution treads long. 01:51:55.000 --> 01:51:59.000 The need for a growth study. 01:51:59.000 --> 01:52:16.000 So as you know, see levy limits indicate or obligate villages to grow as far as net need construction to be able to expand their budgets, their expenditure budgets. 01:52:16.000 --> 01:52:23.000 So we do track the rate of growth in the village of the forest and what remains as far as develop properties. 01:52:23.000 --> 01:52:38.000 And when I say develop properties, it's properties that have are reachable with utilities and have a owner that's willing to sell the property for development. 01:52:38.000 --> 01:52:53.000 And then looking at the number of acres left in the village and understanding and talking with those property owners, we, we estimate that we have approximately 7 years left of development into forest. 01:52:53.000 --> 01:53:02.000 Given the current rate of approximately 5% or 100 120 acres each year. 01:53:03.000 --> 01:53:15.000 So with that part of what we do here as part of economic development and community development, as we, we do some forecasting and we do some projecting, you know, we talked to property owners and. 01:53:15.000 --> 01:53:24.000 And folks within the real estate market to understand what the demand is in our area. 01:53:24.000 --> 01:53:39.000 With that being said, we know that through our experiences and through the strategic plan objectives, we do need to look and project at how the village is going to look like in the future. 01:53:39.000 --> 01:53:56.000 We understand that the only way for the village to grow is one through redevelopment, which is expensive and return on investment is smaller than if you are to expand into undeveloped areas. 01:53:56.000 --> 01:54:05.000 And then we know that because we're bored by a village, those winter to the north and to the east. 01:54:05.000 --> 01:54:19.000 We have a cooperative boundary agreement with Burke and to the south and then we've just entered a municipal boundary agreement and the town of Westport is expected to incorporate soon. 01:54:20.000 --> 01:54:28.000 The only areas for us to expand growth is to the West into the town of Vienna. 01:54:28.000 --> 01:54:41.000 That being said, one of the parameters that we take a look at initially when we look at development is whether or not we're able to service it with water and sewer. 01:54:41.000 --> 01:54:49.000 And that is primarily driven by land formation, elevation and sensitivity in areas. 01:54:49.000 --> 01:55:00.000 So that's what we are proposing to do here is to look out 25 years ahead and see and have where we project the growth of the forest may be. 01:55:00.000 --> 01:55:10.000 And then we will study that area. You know, I think you'll see in the proposal that we take a look at things like population growth. 01:55:10.000 --> 01:55:22.000 We take a look at analysis of so growth area spatial analysis, which includes the type of use that's relatable to the area. 01:55:23.000 --> 01:55:28.000 We look at public infrastructure expansions or water sewer transportation. 01:55:28.000 --> 01:55:39.000 And then we are able to utilize this information as we set up for our planning documents that guide the village. 01:55:39.000 --> 01:55:42.000 I think there's a question as to why are we doing this now? 01:55:43.000 --> 01:55:54.000 You know, this is something that that's been planned. It was identified in our strategic plan back on that was adopted in 2023. 01:55:54.000 --> 01:56:00.000 We understand that our comprehensive plan needs to be updated every 10 years. 01:56:00.000 --> 01:56:07.000 Last time around, we updated it at five years, just because of the rate of growth in the village. 01:56:07.000 --> 01:56:12.000 So the last time that we updated the our comprehensive plan was in 2023. 01:56:12.000 --> 01:56:16.000 So we are in year three of that iteration. 01:56:16.000 --> 01:56:21.000 So, so two years from now, we may be looking at that updating again. 01:56:21.000 --> 01:56:28.000 And this data and this information will be helpful for the planning and zoning commission and the village board at that time to make decisions on. 01:56:28.000 --> 01:56:33.000 I'll potentially the village is going to look for the next 10 years. 01:56:34.000 --> 01:56:41.000 In addition to that, like I stated, the strategic plan was adopted in 2023. 01:56:41.000 --> 01:56:47.000 That's a five year plan. So we anticipate that we'll be looking at a new strategic plan in 2028. 01:56:47.000 --> 01:56:57.000 This information also feeds into that. Not only are we looking at physical growth, but this information can provide us. 01:56:58.000 --> 01:57:04.000 With with tidbits on what we need to do internally for in regards to organizational growth. 01:57:04.000 --> 01:57:07.000 And so with that, I'll stop there. 01:57:07.000 --> 01:57:18.000 I'll let the guys from from there by going to kind of walk through what the proposal is, including timelines and opportunities for public participation. 01:57:18.000 --> 01:57:25.000 I do want to quickly just pull attention to the map that's at the back of this proposal. 01:57:26.000 --> 01:57:31.000 Which includes the area of land, which we we believe. 01:57:31.000 --> 01:57:36.000 From the data that's been presented in our current system. 01:57:36.000 --> 01:57:40.000 That we may be able to extend to based off of elevations. 01:57:40.000 --> 01:57:44.000 And so this is the study area that we are proposing. 01:57:44.000 --> 01:57:51.000 It doesn't necessarily mean that this is all the land area that's going to be within the village of the forest by 2050. 01:57:52.000 --> 01:57:59.000 Again, we need to study out to these areas to ensure that we're able to service these areas should development happen in the future. 01:57:59.000 --> 01:58:05.000 And so that we're being proactive in those situations and not reactive to to develop an opportunity. 01:58:09.000 --> 01:58:14.000 I can answer any questions at this point, or we can turn it over to the very better folks. 01:58:15.000 --> 01:58:18.000 If you're back or folks. 01:58:18.000 --> 01:58:23.000 Push the button on your microphone for the little circle and bottom turns green. 01:58:23.000 --> 01:58:27.000 Talk nice and close to it so we can hear you tell us who you are. 01:58:27.000 --> 01:58:28.000 All right. 01:58:28.000 --> 01:58:29.000 Sounds good. 01:58:29.000 --> 01:58:30.000 Thanks, President Little. 01:58:30.000 --> 01:58:32.000 My name is Matthew Miller. 01:58:32.000 --> 01:58:34.000 I'm a beer breakers urban planner. 01:58:34.000 --> 01:58:36.000 With me this evening is my colleague, Tyler. 01:58:36.000 --> 01:58:41.000 He's a part of our engineering team from our reefer office as well. 01:58:42.000 --> 01:58:46.000 So building upon bills kind of outlining of the plan. 01:58:46.000 --> 01:58:57.000 I think the easiest way to kind of categorize or explain the not just the intent, but kind of the components, the key pieces behind what the effort would entail. 01:58:57.000 --> 01:59:03.000 I would say primarily three pillars to the plan or to this effort broadly. 01:59:03.000 --> 01:59:06.000 One would be engagement. 01:59:06.000 --> 01:59:08.000 Two would be analysis. 01:59:09.000 --> 01:59:13.000 And three would be that the document creation itself. 01:59:13.000 --> 01:59:19.000 So I'll kind of daisy chain through the three and if questions arise, we can go from there. 01:59:19.000 --> 01:59:26.000 So on the engagement piece are chats with Bill as well as Alex. 01:59:26.000 --> 01:59:35.000 You know, kind of wanting to ensure that as a game plan as a kind of a tool in the toolbox for the village going forward. 01:59:35.000 --> 01:59:43.000 Obviously that ability to have the pertinent committees as well as obviously the public as well as residents voices to be heard. 01:59:43.000 --> 01:59:52.000 So part of this part of this first pillar, this engagement pillar, the game plan is to have a couple of the upcoming committee meetings. 01:59:52.000 --> 01:59:56.000 We'll have this as an agenda item. 01:59:56.000 --> 02:00:01.000 To a certain extent, there may be some things where you got to go in depth. 02:00:01.000 --> 02:00:03.000 Ironically, then have that bigger picture. 02:00:03.000 --> 02:00:10.000 And what I mean by that is we'll talk with public services, for example, again, game plan. 02:00:10.000 --> 02:00:13.000 Tell me about utility provisioning, for example. 02:00:13.000 --> 02:00:15.000 Public safety. 02:00:15.000 --> 02:00:16.000 It's okay. 02:00:16.000 --> 02:00:24.000 If this growth continues, if the village grows westward into some or all these lands in the lifetime of this plan. 02:00:25.000 --> 02:00:31.000 What would the game plan be for fire station, for example, not necessarily specific location, but thinking. 02:00:31.000 --> 02:00:39.000 Okay, in terms of our usual metrics, we have to hit that desire to have a certain response time or criteria that we have to meet. 02:00:39.000 --> 02:00:42.000 Okay, what, how does that kind of plan picture. 02:00:42.000 --> 02:00:46.000 In addition, still kind of with this engagement piece. 02:00:46.000 --> 02:01:00.000 Well, public services, public safety discussion with the fire and US board speaking to the, to the fire example that I just gave discussion with plan commission as well. 02:01:00.000 --> 02:01:06.000 In addition, kind of book ending the process earlier in this process in this fall, kind of a public. 02:01:06.000 --> 02:01:09.000 Open house kind of team up some initial information. 02:01:09.000 --> 02:01:13.000 Here's, here's the village now. 02:01:13.000 --> 02:01:16.000 And we're thinking about that. 02:01:16.000 --> 02:01:19.000 What expansion could happen westward. 02:01:19.000 --> 02:01:24.000 Hearing thoughts, ideas, concerns from the residents, both at the beginning of the process. 02:01:24.000 --> 02:01:30.000 And also, near the end of the process, when we're in winter, early 2027. 02:01:30.000 --> 02:01:32.000 Saying we had your initial feedback. 02:01:32.000 --> 02:01:38.000 We had it at several village board committee meetings kind of talking to certain specific components. 02:01:38.000 --> 02:01:52.000 Now we're at this point with a draft or near final version of hey, want to want to present this to the public one your eyes to be able to be on it again, prior to potential adoption by, by the village board. 02:01:52.000 --> 02:01:55.000 So let's kind of the engagement piece. 02:01:55.000 --> 02:01:59.000 The analysis piece bill spoke to it a little bit. 02:01:59.000 --> 02:02:03.000 I would say probably under this kind of the second pillar. 02:02:03.000 --> 02:02:05.000 Three or four key things really would be. 02:02:05.000 --> 02:02:07.000 Okay. I had kind of thinking about. Thanks, Bill. 02:02:07.000 --> 02:02:13.000 Review of these existing documents reference to your existing. 02:02:13.000 --> 02:02:18.000 Comprehensive plan from 2023, but also some of the recent the water studies. 02:02:19.000 --> 02:02:22.000 The 2011, it was the North Yohara. 02:02:22.000 --> 02:02:27.000 Future urban development area. I'm remembering the acronym correctly. 02:02:27.000 --> 02:02:39.000 That study that one's 10 to 15 years old now, but I know that harp see another regional bodies use that as a tool and they look at that and considering hey, what's what might be being proposed in a certain area. 02:02:39.000 --> 02:02:44.000 So using the framework of existing language and village plans of. 02:02:44.000 --> 02:02:47.000 Okay, what has been the game plan? What is still the game plan? 02:02:47.000 --> 02:02:52.000 How might it need to change in the context of as we do our research and go through the study. 02:02:52.000 --> 02:02:56.000 So what existing documents can tell us. 02:02:56.000 --> 02:03:03.000 Demographic analysis of we're in one of the one of the counties in the state that is growing. 02:03:03.000 --> 02:03:06.000 We're in one of the municipalities in Dane County. 02:03:06.000 --> 02:03:09.000 That's growing population wise at a decent clip. 02:03:09.000 --> 02:03:15.000 So what does that mean in terms of provisioning for housing single family. 02:03:15.000 --> 02:03:18.000 Multi family, et cetera. 02:03:18.000 --> 02:03:27.000 Kind of third kind of portion third building block of this pillar is. 02:03:27.000 --> 02:03:33.000 Spatial analysis, taking the study area and saying, okay, this is the whole area. 02:03:33.000 --> 02:03:38.000 However, kind of to think backwards. Okay, where's their wetland? 02:03:38.000 --> 02:03:40.000 Where's their steep slope? 02:03:40.000 --> 02:03:43.000 Where are their places that would be a nightmare to try to get utilities into? 02:03:43.000 --> 02:03:48.000 Obviously, there may be circumstances where it's not the most efficient thing to put. 02:03:48.000 --> 02:03:54.000 The utilities to that location, even if we are chatting 15, 20 years in the future. 02:03:54.000 --> 02:04:01.000 It might be an area that's best preserved as open space or the game plan to have it as a village parking future. 02:04:01.000 --> 02:04:04.000 Just just one example. 02:04:04.000 --> 02:04:12.000 Kind of the fourth remaining piece of this analysis pillar is public infrastructure expansion. 02:04:12.000 --> 02:04:16.000 And I can chat more on it, even though I'm not an engineer. 02:04:16.000 --> 02:04:19.000 But if you want to speak to a Tyler. 02:04:19.000 --> 02:04:25.000 Yeah, I mean, so we would definitely take a look at what we could serve with gravity, sanitary, sir. 02:04:25.000 --> 02:04:33.000 But you can always have a lift station and the cost associated with that to serve these lands, including water systems as well. 02:04:33.000 --> 02:04:42.000 There's plenty of in the water study. We looked at that as well, but trying to break it down more where we need a booster station if needed. 02:04:42.000 --> 02:04:46.000 And then road system through these areas as well. 02:04:46.000 --> 02:04:55.000 And then the kind of the third final pillar that I referenced was the document, that product itself. 02:04:55.000 --> 02:05:02.000 And what this would, this would entail is tail end of this calendar year. 02:05:02.000 --> 02:05:13.000 We would have we would basically bring together the efforts of the engagement component, these pieces that constitute our analysis into this draft product. 02:05:13.000 --> 02:05:19.000 That would be provided the game plan, at least our schedule is a tail end around the time you're the holidays. 02:05:19.000 --> 02:05:27.000 I know it's always kind of a crazy time of year for folks, but it's a good kind of line of the sand to help get things done and things moving. 02:05:27.000 --> 02:05:40.000 So our game plan would be around the holidays, have that draft version one over to Bill Alex, broadly to village staff to put eyes on and say, okay, you know, XYZ thing. 02:05:40.000 --> 02:05:43.000 Do we need to think about it a little bit more? Do we need to do fine tuning? 02:05:43.000 --> 02:06:01.000 That really puts us in a position where early in calendar year 2027, a second round, a draft version two, if you will, can be a good place where we have, as I referenced earlier, that chat with that chat, almost like a public open house or that open forum 02:06:01.000 --> 02:06:11.000 where it's available, residents can put eyes on and see, okay, this was, you know, the context or, oh, I heard a little bit about this or maybe a neighbor went to one of these meetings. 02:06:11.000 --> 02:06:18.000 What was actually going on? Like what's what's it leading to, you know, and then that hopefully puts us in a position. 02:06:18.000 --> 02:06:27.000 Middle of February where it could be considered by village board for adoption and subsequent to that, it can kind of be as I referenced at the very beginning. 02:06:27.000 --> 02:06:39.000 A tool in the toolbox for you all to be able to leverage with a comprehensive plan update, strategic initiatives, your recreation plan, your, your corp. 02:06:39.000 --> 02:06:54.000 If there's, you know, it can kind of feed into that plan from a DNR grant perspective as well of what might meet, we need to think about for trails and other amenities and services going into the future. 02:06:54.000 --> 02:06:59.000 So, I guess that's kind of trying to keep it high level overview. 02:06:59.000 --> 02:07:05.000 I'm happy to answer any questions or hear any feedback and comments. 02:07:05.000 --> 02:07:08.000 So, again, this is a planning document. 02:07:08.000 --> 02:07:23.000 It provides, I think, opportunity to be proactive so that if they're, say, a developer that is interested in the village, we can look to this and let the developers. 02:07:23.000 --> 02:07:29.000 And let the developer know, you know, which places are favorable versus others. 02:07:29.000 --> 02:07:42.000 If there's a landowner who was thinking about succession planning, whether it's in five years or 25 years, and now have an indication from the villages to where we plan to grow. 02:07:43.000 --> 02:07:54.000 In a lot than other communities know how to plan, you know, whether it's the MPO with transportation, where it's carpsy with urban service cereal. 02:07:54.000 --> 02:07:58.000 Or it's the town of Vienna in negotiating a boundary agreement. 02:07:58.000 --> 02:08:04.000 The study provides a foundation for us to conduct that business. 02:08:13.000 --> 02:08:15.000 Anybody have any questions? 02:08:21.000 --> 02:08:23.000 Okay, I guess not. 02:08:23.000 --> 02:08:25.000 I'm sorry. 02:08:25.000 --> 02:08:27.000 I have. 02:08:27.000 --> 02:08:34.000 Maybe questions, but I think my questions are going to be more opinions and discussion. So I'm. 02:08:35.000 --> 02:08:41.000 Is it going to bring anything up at this point, even if it is a question? 02:08:41.000 --> 02:08:49.000 Well, what's your question? 02:08:50.000 --> 02:09:04.000 I can tell you, I look at your, your public comment sort of schedule and it looks to me being very front loaded with asking for surveys and opinions. 02:09:04.000 --> 02:09:13.000 And then when you get to working with staff to formulate a report or whatever you want to call it. 02:09:14.000 --> 02:09:25.000 It's more internal and not necessarily open to the public and then there's going to be something presented to the public at the turn of the year. 02:09:25.000 --> 02:09:31.000 And at that point, it looks to me being very rushed. 02:09:31.000 --> 02:09:33.000 To completion. 02:09:34.000 --> 02:09:44.000 You appreciate it being completed and say February because even if it goes long, it can be done under the current makeup of the board. 02:09:44.000 --> 02:09:48.000 But I'm just questioning. 02:09:48.000 --> 02:09:56.000 Why so much input in the front end because I don't think the public is going to have anything really the comment on. 02:09:57.000 --> 02:10:06.000 I think they're going to want to see some of like the, like the maps that are saying that engineering reaches and things like that. 02:10:06.000 --> 02:10:11.000 So they can actually comment on something legitimate to look at. 02:10:11.000 --> 02:10:17.000 So I would, I personally feel it should be flipped a little bit and move quicker to report. 02:10:17.000 --> 02:10:22.000 They have more public comment at the end. 02:10:22.000 --> 02:10:26.000 I wonder your pick on that. I guess that's my question. 02:10:30.000 --> 02:10:35.000 Trustee Simpson appreciate the question in the comments. So I think. 02:10:35.000 --> 02:10:44.000 From, from our team's perspective in terms of kind of being it up the, the approach and the thought process was. 02:10:44.000 --> 02:10:48.000 I guess I go back a little bit to the earlier comment of. 02:10:49.000 --> 02:10:57.000 Trying to have that the ability to go into that, into that specific detail, but still be able to have that broader picture. 02:10:57.000 --> 02:11:05.000 And what I mean by that is that desire to have and chatting with those, the committees earlier in the process to say. 02:11:06.000 --> 02:11:14.000 That broad direction kind of that broad vision of going from a full breadth of quote anything as possible to. 02:11:14.000 --> 02:11:22.000 Okay, given constraints of geographical or otherwise to better hone that to get us to a point where it's okay based on the feedback. 02:11:22.000 --> 02:11:28.000 From the appropriate folks on village committees village bodies as well as staff. 02:11:28.000 --> 02:11:37.000 Okay, now that there's that more refined direction, then more fine, then the more fine tune approach to that analysis can occur. 02:11:37.000 --> 02:11:44.000 That was our conception. I guess for Bill and Alex, I know obviously in terms of this agreement. 02:11:44.000 --> 02:11:49.000 We T up showing two or three of these meetings front loaded. 02:11:49.000 --> 02:11:54.000 Trustee Simpson as you referenced October, November timeframe. 02:11:54.000 --> 02:12:00.000 I would say it doesn't have to be we're not married to that in the context of it. 02:12:00.000 --> 02:12:03.000 It doesn't have to be in October, November. 02:12:03.000 --> 02:12:09.000 And if those meetings are later in the process that I think would be okay for us. 02:12:09.000 --> 02:12:18.000 It might give an opportunity analysis wise to see what stuff might come up earlier in the process that could be troublesome. 02:12:18.000 --> 02:12:29.000 But it's ultimately, I guess, to directly answer your question of, hey, the public engagement was front loaded and then near the end that's. 02:12:29.000 --> 02:12:34.000 Okay, now there's that product, but then it feels like your bigger team is more chatting with. 02:12:34.000 --> 02:12:37.000 Village at that point. 02:12:37.000 --> 02:12:40.000 I understand. 02:12:40.000 --> 02:12:43.000 I understand that that's that is how it's kind of teed up. 02:12:44.000 --> 02:12:56.000 Know that it was purposeful for our kind of vantage point in terms of strategy, but it's not something that's 100% locked in married to have to be there. 02:12:56.000 --> 02:13:11.000 If there are concerns from other board members or staff in terms of how that engagement is kind of spaced out or approach. 02:13:12.000 --> 02:13:20.000 So just to clarify for everybody, this is just a study that should the village decide to move. 02:13:20.000 --> 02:13:23.000 Towards the West. 02:13:23.000 --> 02:13:27.000 This is what it would look like if we did that. 02:13:27.000 --> 02:13:30.000 Correct. I mean, that's really what we're talking about here. 02:13:31.000 --> 02:13:41.000 So, yeah, so this document here is pertaining to this planning study or planning document provides guidance to the village. 02:13:41.000 --> 02:13:50.000 So, you know, I think your statement, you know, if the village decides, I don't know if we have a decision in that. 02:13:50.000 --> 02:13:56.000 So, you know, that's, you know, we've talked about this many times before. 02:13:57.000 --> 02:14:01.000 But annexation addition of lands to the village. 02:14:01.000 --> 02:14:04.000 That's that's that's driven by the landlord. 02:14:04.000 --> 02:14:10.000 You know, whether they want to hook through the village water in our sewer or receive village services. 02:14:10.000 --> 02:14:15.000 Landowner dictates that or the developer. 02:14:15.000 --> 02:14:22.000 What we're doing here is we're being proactive in the science where we're taking the effort. 02:14:23.000 --> 02:14:26.000 We're investing the funds to say. 02:14:26.000 --> 02:14:31.000 If lands decide to add to the village. 02:14:31.000 --> 02:14:35.000 These are the places that make sense where the village to grow. 02:14:35.000 --> 02:14:37.000 And here are the places that don't make sense. 02:14:37.000 --> 02:14:45.000 There's what's going to, you know, in this area, we project that's going to probably be a higher return of investment for the village. 02:14:45.000 --> 02:14:54.000 Because we also have physical analysis tools that show for every subdivision, it's going to cost the village X amount to maintain and move forward. 02:14:54.000 --> 02:15:04.000 Whether that's a that's a better return on investment or whether, you know, it's a it's a residential subdivision two miles away from the village. 02:15:04.000 --> 02:15:06.000 You know, which doesn't make any sense. 02:15:06.000 --> 02:15:14.000 So, you know, the study is going to be able to provide us again with with the data, the projections. 02:15:14.000 --> 02:15:18.000 You know, we're looking at say population. 02:15:18.000 --> 02:15:23.000 We know that from the same demographic surveys. 02:15:23.000 --> 02:15:28.000 That our population went up 2000 people in one year. 02:15:28.000 --> 02:15:36.000 Project that out with a more aggressive car seat projection to 2025. 02:15:36.000 --> 02:15:38.000 What does that look like? 02:15:38.000 --> 02:15:42.000 Does it make sense to be more spread out? 02:15:42.000 --> 02:15:45.000 Or does it make sense to be more dense? 02:15:45.000 --> 02:15:52.000 Which areas are should we, which areas make sense to have. 02:15:52.000 --> 02:15:57.000 Say more industrial where potential land forms are later. 02:15:57.000 --> 02:16:03.000 Versus land forms that are more. 02:16:03.000 --> 02:16:08.000 Adaptable for residential housing. 02:16:09.000 --> 02:16:14.000 What areas should be parks, which area should be put into environmental. 02:16:14.000 --> 02:16:21.000 You know, so this that's what the study is is intended to do. 02:16:21.000 --> 02:16:24.000 Again, it provides the information and knowledge. 02:16:24.000 --> 02:16:27.000 It doesn't provide per se the obligation. 02:16:27.000 --> 02:16:31.000 The information that we we obtain from this. 02:16:31.000 --> 02:16:38.000 We then can put that into our comprehensive plan and start to decide. 02:16:38.000 --> 02:16:41.000 You know, what are the future zoning areas? 02:16:41.000 --> 02:16:44.000 What's the E.T.J. or E.T.Z. 02:16:44.000 --> 02:16:49.000 What areas require a community part? 02:16:49.000 --> 02:16:53.000 You know, depending on distance. 02:16:53.000 --> 02:16:57.000 So it really helps us start the planning process. 02:16:58.000 --> 02:17:03.000 And like I said, it's an indicator to those that are interested in the village of the forest. 02:17:03.000 --> 02:17:06.000 No matter where they're from. 02:17:06.000 --> 02:17:08.000 They can read this document. 02:17:08.000 --> 02:17:10.000 It's a public document, right? 02:17:10.000 --> 02:17:15.000 And it shows indication as to what we as the village of the forest plan to do. 02:17:15.000 --> 02:17:20.000 And so that's that's one of the purposes of planning and getting, you know, 02:17:20.000 --> 02:17:25.000 this far ahead when you're looking at a 25 year study. 02:17:25.000 --> 02:17:30.000 By the way, our strategic plan calls for a 50 year study. 02:17:30.000 --> 02:17:35.000 You know, there's just no way to project out that far and be accurate on something like that. 02:17:35.000 --> 02:17:40.000 So that's why we decided on a 25 year study. 02:17:40.000 --> 02:17:49.000 But I think, I think a lot of people have the question of how much does the village of the forest grow? 02:17:49.000 --> 02:17:52.000 When does it, who does it continue on forever? 02:17:52.000 --> 02:17:54.000 Or does it stop at some point? 02:17:54.000 --> 02:17:59.000 What does it, you know, what makes sense as far as utility extensions? 02:17:59.000 --> 02:18:02.000 When does it not feel like a community anymore? 02:18:02.000 --> 02:18:08.000 Those are a lot of the questions that I think the study is going to start to address. 02:18:08.000 --> 02:18:14.000 And then from there, who knows how we're going to look in 25 years. 02:18:14.000 --> 02:18:19.000 If we stay at the rate that we're growing now, five to seven percent. 02:18:20.000 --> 02:18:21.000 That's substantial. 02:18:21.000 --> 02:18:28.000 If there's a, you know, I hiccup in the market or the bubble burst. 02:18:28.000 --> 02:18:33.000 He could still be at 15,000 in 25 years. 02:18:33.000 --> 02:18:34.000 It's just depends. 02:18:34.000 --> 02:18:41.000 I'll just add to just, I mean, everything bill saying is another informational tool, right, 02:18:41.000 --> 02:18:48.000 to provide a decision making, but also, as Bill mentioned earlier to in potentially looking at a boundary agreement. 02:18:48.000 --> 02:18:54.000 It, this information obviously helps us plan our growth, but it also potentially helps identify. 02:18:54.000 --> 02:18:57.000 However, that boundary agreement shakes out. 02:18:57.000 --> 02:18:59.000 Where can we serve utilities? 02:18:59.000 --> 02:19:01.000 Where does it make sense to coordinate on those types of things? 02:19:01.000 --> 02:19:10.000 So I would say it's a broader planning document that could potentially have implications and benefits to those parties too, as that goes forward. 02:19:10.000 --> 02:19:16.000 And then to clarify, and I think we could probably accommodate that within the structure. 02:19:16.000 --> 02:19:20.000 Just to clarify, Jim, are you thinking so sort of like a. 02:19:20.000 --> 02:19:33.000 Call it a preliminary draft document is sort of complete at one point and then put out to provide another engagement piece to then solicit further impact or input or like. 02:19:33.000 --> 02:19:36.000 I guess feedback on that draft. 02:19:36.000 --> 02:19:43.000 I would say what I'm feeling when I look at that is that there's engagement in the front. 02:19:43.000 --> 02:19:48.000 And I must use that engagement to come up with the plan. 02:19:48.000 --> 02:19:56.000 And then once it would go back out to the public, I'm afraid that is going to feel like it's a set plan. 02:19:56.000 --> 02:20:05.000 So I think it needs to be presented again as more or less a draft and have an opportunity for public comment. 02:20:05.000 --> 02:20:13.000 And the truth is I don't personally think an open house format is the correct format for that. 02:20:13.000 --> 02:20:17.000 If that's one that we want to do, I think that's fine. 02:20:17.000 --> 02:20:22.000 But I also feel there should be a public hearing involved with that. 02:20:22.000 --> 02:20:27.000 Just so everybody feels like they are being heard. 02:20:27.000 --> 02:20:35.000 I don't know if that's a planning and zoning or a board meeting or maybe a work session. 02:20:35.000 --> 02:20:46.000 But I feel there's a meeting missing in that tail end before it goes to potential adoption. 02:20:46.000 --> 02:20:50.000 I suspect that's something we could take up later. 02:20:50.000 --> 02:20:53.000 Well, in terms of procedure. 02:20:53.000 --> 02:20:58.000 I mean, for tonight's purposes, we're authorizing the. 02:20:58.000 --> 02:21:03.000 Be your record to do this growth plan. 02:21:03.000 --> 02:21:05.000 There is. 02:21:05.000 --> 02:21:09.000 There is a potential issue in terms of changing the schedule. 02:21:09.000 --> 02:21:17.000 The way the contract is written right now, if the schedule is extended by more than a month. 02:21:17.000 --> 02:21:22.000 They may be entitled additional compensation beyond what you're contracting for. 02:21:22.000 --> 02:21:27.000 So if you are going to have a change in what this protocol is, 02:21:27.000 --> 02:21:39.000 I think you probably want to work that out before you approve a contract that locks you into a particular protocol. 02:21:39.000 --> 02:21:44.000 Anybody have anything? 02:21:45.000 --> 02:21:52.000 I think I just in hearing the sentiments. 02:21:52.000 --> 02:22:01.000 I think that it's important to have something of substance for people to actually comment on. So. 02:22:01.000 --> 02:22:08.000 I see how I guess I think that a more in favor of. 02:22:08.000 --> 02:22:13.000 Changing if we have the availability to. 02:22:13.000 --> 02:22:18.000 Move where that commentary comes. 02:22:18.000 --> 02:22:24.000 So I'll just offer this for consideration for bill as much as for everybody else as well. 02:22:24.000 --> 02:22:28.000 I wonder if there's an opportunity for us to build some of that in. 02:22:28.000 --> 02:22:33.000 Engage the force and some of the platforms that we already have as. 02:22:33.000 --> 02:22:37.000 Staff level, I guess. 02:22:37.000 --> 02:22:54.000 Yeah, so there's a there's a virtual survey here that we in that agreement intends to put out here to engage. I would say, you know, I don't think that agreement here specifies as to when exactly these meetings are. 02:22:54.000 --> 02:22:57.000 So I think we have a flexibility. 02:22:57.000 --> 02:23:03.000 If it's done before the end of the deadline for the study itself. 02:23:03.000 --> 02:23:13.000 A lot of so when I think about this, it's a lot like the comprehensive plan when we were putting that together. There's multiple things going on at the same time. 02:23:13.000 --> 02:23:18.000 The planning team and engineering team are collecting a lot of technical data. 02:23:18.000 --> 02:23:24.000 In addition to collecting social data, right? So comments coming in. 02:23:24.000 --> 02:23:29.000 There are seven different meetings here that's that's identified. 02:23:29.000 --> 02:23:34.000 And the question is whether or not some of these meetings can be combined. 02:23:34.000 --> 02:23:40.000 Between the committees with joint meetings or a. 02:23:40.000 --> 02:23:42.000 Committee of the whole. 02:23:42.000 --> 02:23:53.000 To provide a meeting, an additional meeting to at the tail end of it to get to a public hearing per se. 02:23:54.000 --> 02:23:57.000 So I think that's a good workaround. 02:23:57.000 --> 02:23:59.000 You know, I think. 02:23:59.000 --> 02:24:03.000 Rebecca has the villages municipal attorney has some. 02:24:03.000 --> 02:24:13.000 Knowledge of what we want to do here in the village and flexibility to work with the village to accomplish these goals. And so. 02:24:14.000 --> 02:24:22.000 If the board had wanted to approve it tonight, that would be my suggestion is just to blanket. 02:24:22.000 --> 02:24:27.000 The engagement opportunities to the survey and then the seven meetings. 02:24:27.000 --> 02:24:36.000 Public meetings and then let those board together a more. 02:24:36.000 --> 02:24:42.000 Friendly schedule as to getting more comment on the tail end versus the front end. 02:24:43.000 --> 02:24:45.000 If bill if I may. 02:24:45.000 --> 02:24:52.000 With regards to trustee Simpson's comment on that potentially the desirability for public hearing. 02:24:52.000 --> 02:24:55.000 I would say in the context of kind of that. 02:24:55.000 --> 02:25:01.000 The runway we have in terms of kind of the game plan timing or the length. 02:25:01.000 --> 02:25:06.000 Of when the agreement is going on, you're saying middle of February. 02:25:06.000 --> 02:25:09.000 We do have kind of a bill alluded to. 02:25:09.000 --> 02:25:15.000 We kind of have one or two placeholders in the plan of a public engagement event of some. 02:25:15.000 --> 02:25:23.000 Or open house or otherwise not specifically locked down date wise, but I bring that up in the context of the desirability of public hearing. 02:25:23.000 --> 02:25:31.000 We do they have that ability availability in terms of noticing just from timeline perspective of it needed to be. 02:25:31.000 --> 02:25:37.000 Class one 30 day almost like if you were doing a comprehensive plan. 02:25:37.000 --> 02:25:42.000 There is that wiggle room within the confines of the existing. 02:25:42.000 --> 02:25:49.000 And a time frame to be able to do that. So I just wanted to put that out there as well. 02:25:49.000 --> 02:25:55.000 Jan. 02:25:56.000 --> 02:26:01.000 Let's see. 02:26:01.000 --> 02:26:06.000 Where I was in my notes here. Okay. So I first wanted to say that I agree. 02:26:06.000 --> 02:26:11.000 That with Jim in that I don't feel that the public open house is ideal. 02:26:11.000 --> 02:26:18.000 And if we're going to do something like this, that a public meeting would make a lot more sense. 02:26:19.000 --> 02:26:31.000 And then Ale had said and I can't quote him, but something to the effect of it may be better not to lock this in until we get this nail down. 02:26:31.000 --> 02:26:36.000 So that being said, and also. 02:26:36.000 --> 02:26:41.000 I still I'm questioning because this is an informational study. 02:26:41.000 --> 02:26:44.000 Is it really necessary at this time? 02:26:45.000 --> 02:26:50.000 And so for those reasons, I don't think that I can vote for this to go forward to me. 02:26:50.000 --> 02:26:55.000 And that's I don't I don't need anyone else's comment, but that's just kind of where I'm at. 02:26:55.000 --> 02:26:58.000 And just to. 02:26:58.000 --> 02:27:01.000 That's a slightly good segue. 02:27:01.000 --> 02:27:08.000 I'm glad you mentioned that, Jan, that it's an informational study because I think this might get to the heart of what you were asking earlier when. 02:27:09.000 --> 02:27:12.000 And partially on Jim on some of your comments to. 02:27:12.000 --> 02:27:21.000 I just want to be clear, even though this is titled infrastructure growth plan or whatever it's titled, it's not a regulatory or policy document. 02:27:21.000 --> 02:27:30.000 So this is something that is informational and would feed into a potential comprehensive plan update, which then would have its own set of public engagement. 02:27:30.000 --> 02:27:34.000 Actually, statutory public hearing, all of that stuff. 02:27:35.000 --> 02:27:41.000 So kind of, I think when you were actually, Jim, you made the comment, well, it's like the public's looking at it and this is a done deal. 02:27:41.000 --> 02:27:43.000 It's not there's not a deal, right? 02:27:43.000 --> 02:27:48.000 Or say it's an informational guiding document to feed into them. 02:27:48.000 --> 02:27:49.000 What would be future planning? 02:27:49.000 --> 02:27:52.000 So all the comments are valid. 02:27:52.000 --> 02:27:54.000 I just want to clarify to that. 02:27:54.000 --> 02:27:57.000 This is not a policy or regulatory document. 02:27:58.000 --> 02:28:02.000 Before we get. 02:28:02.000 --> 02:28:07.000 Too much further into this, we do have a couple of public appearances. 02:28:07.000 --> 02:28:10.000 We do have a couple of public appearances on this. 02:28:10.000 --> 02:28:13.000 And I'd like to hear from them. 02:28:18.000 --> 02:28:20.000 Did you have that, Kelly? 02:28:20.000 --> 02:28:24.000 Oh. 02:28:24.000 --> 02:28:26.000 Okay. 02:28:27.000 --> 02:28:30.000 The first one I was. 02:28:30.000 --> 02:28:34.000 Handed was. 02:28:34.000 --> 02:28:35.000 Damn. 02:28:35.000 --> 02:28:39.000 Mel is opposed and cannot be here. 02:28:39.000 --> 02:28:47.000 So he is designating around the mind holds to read a statement on his behalf. 02:28:48.000 --> 02:28:56.000 You ready, Kelly? 02:28:56.000 --> 02:28:57.000 Okay. 02:28:57.000 --> 02:28:59.000 Your members of the board. 02:28:59.000 --> 02:29:00.000 My name is Sam. 02:29:00.000 --> 02:29:05.000 I'm a 21 year old town of Vienna resident and a lifelong member of this community. 02:29:05.000 --> 02:29:10.000 I cannot attend tonight's meeting because I am currently at UW Madison studying agronomy, 02:29:10.000 --> 02:29:13.000 which focuses on craps and agricultural production. 02:29:14.000 --> 02:29:22.000 I was made aware of the forest 25 year development development plan yesterday and to say I was disappointed would be an understatement. 02:29:22.000 --> 02:29:27.000 I grew up on my family's dairy farm here in Vienna and I have worked on that farm since I was nine years old. 02:29:27.000 --> 02:29:35.000 It was through working on that farm that I developed my passion for agriculture and ultimately decided to pursue an agronomy degree. 02:29:35.000 --> 02:29:42.000 I'm investing in an education so I can have a future in agriculture, but I need farmland to have a future in. 02:29:42.000 --> 02:29:48.000 When we continue taking productive farmland out of agriculture, we aren't just changing what the land looks like. 02:29:48.000 --> 02:29:53.000 We're taking away opportunities for the next generation of farmers and agriculturalists. 02:29:53.000 --> 02:29:58.000 When I look at this proposed development, I don't just see lines on map. 02:29:58.000 --> 02:29:59.000 I see farmland. 02:29:59.000 --> 02:30:01.000 I see my family's farm. 02:30:01.000 --> 02:30:07.000 I see land I have worked on my entire life and land that I hoped could be a part of my future. 02:30:07.000 --> 02:30:11.000 My family's farm has run in our family since 1852. 02:30:11.000 --> 02:30:14.000 Four years before the forest was officially planted. 02:30:14.000 --> 02:30:19.000 That is generations of history, hard work and pride tied to this land. 02:30:19.000 --> 02:30:24.000 That history cannot simply be replaced with houses and development. 02:30:24.000 --> 02:30:26.000 And this isn't just about my family. 02:30:26.000 --> 02:30:31.000 It's about what kind of community Vienna and a forest want to be for the next generation. 02:30:31.000 --> 02:30:38.000 I was recently selected as a rural champion by Comphere Financial and award given to one individual in Wisconsin. 02:30:38.000 --> 02:30:47.000 When I was asked why I wanted to support rural communities and stand up for what I believe in, my answer was simple because this community has given me so much. 02:30:47.000 --> 02:30:56.000 After my sister experienced a life-changing farm accident, farmers, teachers, business owners and countless others stepped up to help my family. 02:30:56.000 --> 02:31:00.000 That is the deforest in Vienna community I know and I'm proud to be from. 02:31:00.000 --> 02:31:03.000 Neighbors helping neighbors. 02:31:03.000 --> 02:31:07.000 People doing the right thing even when it isn't the easiest choice. 02:31:07.000 --> 02:31:10.000 That is why this is so difficult for me. 02:31:10.000 --> 02:31:16.000 I have represented this community at the local, state and national levels through FFA and I am proud to call it home. 02:31:16.000 --> 02:31:24.000 But I don't believe protecting our community means sacrificing farmland and the people who depend on it simply for continued development. 02:31:24.000 --> 02:31:28.000 Deforest has an opportunity to change this narrative. 02:31:29.000 --> 02:31:32.000 Listen to your constituents. Listen to your neighbors. 02:31:32.000 --> 02:31:38.000 And think about what this community will look like not just five or ten years from now but for the next generation. 02:31:38.000 --> 02:31:46.000 Please don't let short-term development come at the expense of history, agriculture and the people that make this community what it is. 02:31:46.000 --> 02:31:52.000 Thank you for your time and thank you for considering the future and integrity of our community. 02:31:52.000 --> 02:31:54.000 Thank you, Rhonda. 02:31:54.000 --> 02:31:57.000 Next is Cass Summerfeld. 02:31:57.000 --> 02:32:19.000 Hi, my name is Cassandra Summerfeld from Windsor. 02:32:19.000 --> 02:32:26.000 I am an opposition of item 9.2 authorizing the village administrator to execute a future growth plan agreement. 02:32:26.000 --> 02:32:31.000 Development shouldn't happen here in the future and there is no need to see if you can handle development. 02:32:31.000 --> 02:32:38.000 The majority of this land is filled with precious irreplaceable habitats including wetlands and native forests. 02:32:38.000 --> 02:32:44.000 According to Dane County land and water resources over half of the wetlands in Dane County have been lost over the last century. 02:32:44.000 --> 02:32:47.000 Many of those that remain have been degraded. 02:32:47.000 --> 02:32:51.000 Also, almost the entire area is farmland preservation. 02:32:51.000 --> 02:32:54.000 I emailed all of you a map showing the preservation area. 02:32:54.000 --> 02:32:59.000 This seems to be a waste of time and resources since this land is already planned for preservation. 02:32:59.000 --> 02:33:05.000 Not to mention a logistical nightmare likely met with opposition due to the environmental impacts. 02:33:05.000 --> 02:33:12.000 According to the UW Ag sector, one of the most pressing concerns is the increasing loss of agricultural land in Dane County. 02:33:12.000 --> 02:33:19.000 Between 2001 and 2021, Dane County experienced a staggering 17% loss of ag land. 02:33:19.000 --> 02:33:29.000 Alarmingly, 76% of new development is occurring on soils classified as important farmland directly impacting our capacity for food production. 02:33:29.000 --> 02:33:36.000 While recent figures aren't available yet, I can only imagine how much more we have lost in the last five years. 02:33:36.000 --> 02:33:39.000 You can see precious land disappearing everywhere. 02:33:39.000 --> 02:33:47.000 The village administrator is directly contributing to the crisis of habitat and farmland loss with seemingly little to nothing the board or residents can do about it. 02:33:47.000 --> 02:33:54.000 This seems to be a severe lack of consideration for the environment despite the prevalence of sensitive ecological areas. 02:33:54.000 --> 02:34:02.000 I'm very concerned that the village administrator having more authority to coordinate and enable more development on such important land. 02:34:03.000 --> 02:34:11.000 We need natural land and farmland, not development. Please don't assist in the destruction of this incredible environment and soil that surrounds us. 02:34:11.000 --> 02:34:21.000 Opposing the agreement seems the only opportunity for the board to stop future development before the handshapes begin and it becomes a matter of developers just making it work. 02:34:21.000 --> 02:34:28.000 Instead of poaching incredible land, perhaps we could focus on smart growth within our own village, not just growth. 02:34:28.000 --> 02:34:29.000 Thank you for your time. 02:34:32.000 --> 02:34:46.000 Thank you. 02:34:46.000 --> 02:34:57.000 That concludes our public appearances. Is there any more discussion? I wanted to get those in before we got discussing any further than we already had. 02:34:57.000 --> 02:35:03.000 What is the cost associated with this agreement? 02:35:03.000 --> 02:35:08.000 I believe the proposed cost is about $43,000. 02:35:08.000 --> 02:35:19.000 We were budgeted in our capital improvement plan to study infrastructure improvements and expansion at $40,000. 02:35:20.000 --> 02:35:24.000 And let's see here I had a zip it up. 02:35:24.000 --> 02:35:31.000 And this is indicated again in our strategic plan for the year of 2728. 02:35:39.000 --> 02:35:44.000 It then reminded me early 2028 is when we're going to start reviewing the comprehensive plan again. 02:35:45.000 --> 02:35:51.000 So the comprehensive plan the statutory requirement to update that plan is every 10 years. 02:35:51.000 --> 02:35:54.000 The last update we did was five years. 02:35:54.000 --> 02:35:59.000 So 2028 would be five years from our most recent update. 02:35:59.000 --> 02:36:04.000 2028 is also the five year anniversary of strategic plan too. 02:36:04.000 --> 02:36:11.000 So we have two different planning efforts going on at the same time there. 02:36:11.000 --> 02:36:16.000 I'll just say a comprehensive plan update is that it would be a more extended process. 02:36:16.000 --> 02:36:26.000 So it would be when necessarily happen in 2028, but certainly you could start with that. 02:36:26.000 --> 02:36:30.000 Jim. 02:36:30.000 --> 02:36:36.000 I guess I would say that I'm a large proponent for something going forward. 02:36:36.000 --> 02:36:39.000 But this isn't exactly what I envisioned. 02:36:39.000 --> 02:36:47.000 I guess I was thinking more of the limits of say the sewer extent without a lift station. 02:36:47.000 --> 02:36:56.000 And if there would be a lift station, what could be potential or same same thing with water. 02:36:57.000 --> 02:36:59.000 I know there's an elevation out there. 02:36:59.000 --> 02:37:02.000 There's a feeling I worked on the development. 02:37:02.000 --> 02:37:06.000 I want to say 952 when I'm making up the number. 02:37:06.000 --> 02:37:13.000 My point is is that when we put homes above that elevation, we needed to have a lifter here. 02:37:13.000 --> 02:37:19.000 I lost the net term, but anyway, my booster pump. 02:37:19.000 --> 02:37:20.000 Yeah. 02:37:20.000 --> 02:37:23.000 So all that stuff starts adding cost. 02:37:23.000 --> 02:37:31.000 Why was a big for this is seeing that we have like Bill, you said to you got less port. 02:37:31.000 --> 02:37:38.000 We have Burke and we have Windsor all in some respects, all boundary agreements. 02:37:38.000 --> 02:37:43.000 There's one community that we do not have a boundary agreement with that. 02:37:43.000 --> 02:37:46.000 I'm a proponent to do that. 02:37:46.000 --> 02:37:49.000 But before to me, we can. 02:37:49.000 --> 02:37:52.000 We need the information to move towards that. 02:37:52.000 --> 02:37:59.000 And part of that information is knowing the extent of potential utilities and the cost of it. 02:37:59.000 --> 02:38:07.000 So that's where I feel this is the one thing that we really need to move forward with enough knowledge base into an agreement. 02:38:07.000 --> 02:38:10.000 So I don't want to lose sight of that. 02:38:11.000 --> 02:38:19.000 But I've always envisioned it is more of an engineering document and not a whole lot of public involvement and stuff, 02:38:19.000 --> 02:38:30.000 because I think the public involvement comes into place when we start talking about boundary agreements and comprehensive plan and land use. 02:38:30.000 --> 02:38:39.000 So that's I think that's what I'm speaking of when I'm saying, like, why is it so front loaded with public comment rather than at the tail. 02:38:40.000 --> 02:38:42.000 But. 02:38:42.000 --> 02:38:46.000 I like it. I think it was Alex that you brought it up as like this. 02:38:46.000 --> 02:38:51.000 This is not a comprehensive plan. It's not a boundary agreement. 02:38:51.000 --> 02:39:02.000 It's not even like a food or land use, but that's what we this is to me what we need to move in that direction. 02:39:03.000 --> 02:39:08.000 I mean, I was part of the food. I personally am still proud of that. 02:39:08.000 --> 02:39:16.000 But one of the things that we did when we did that, we had what we call a community separation areas and things like that. 02:39:16.000 --> 02:39:24.000 And we can't get to that without knowing this piece and moving into say boundary agreements. 02:39:24.000 --> 02:39:35.000 And there's going to be so many times for public comment with annexation and discussions and different things, all those public hearings. 02:39:35.000 --> 02:39:39.000 I don't want to lose sight of that, but I just feel. 02:39:39.000 --> 02:39:46.000 I guess I just don't want this to not happen because I feel it's very integral to moving forward. 02:39:46.000 --> 02:39:54.000 I can mention, say, like the hotel that came out. 02:39:54.000 --> 02:40:02.000 And I personally am a big proponent of sidewalks. I wish there was sidewalks there. 02:40:02.000 --> 02:40:11.000 But we lost sight of that because we didn't have a sidewalk plan because it wasn't in our planning area. 02:40:11.000 --> 02:40:19.000 So we just need to get to the point where we can keep moving forward the better plan, what can potentially happen. 02:40:19.000 --> 02:40:24.000 And that's what I think it's important that we move forward soon. 02:40:24.000 --> 02:40:29.000 Even if it isn't tonight, I would think there's an option to move forward tonight. 02:40:29.000 --> 02:40:35.000 Just modifying the public meetings or something, but I don't know. 02:40:35.000 --> 02:40:52.000 Correct me if I'm wrong, but I think what you're talking about is this study. It's kind of the initial look into the technicals and with the addition of the meetings to confirm the public input portion of it. 02:40:53.000 --> 02:41:07.000 We have a lot of meetings built in here for talking with and getting information from the different committees and commissions to understand what the priorities are. 02:41:07.000 --> 02:41:14.000 But I think that's part of their communications collection or their information collection. 02:41:15.000 --> 02:41:23.000 Maybe Tyler can speak more to this, but as we took a look at what the potential study area is. 02:41:23.000 --> 02:41:32.000 And that's pretty much highlighting the extension of where our water and sanitary sewer can reach in elevation. 02:41:32.000 --> 02:41:40.000 So I think in part, this is what you're asking for. It's in a different format. 02:41:40.000 --> 02:41:51.000 Yep, and I can be good. And I'll ask you maybe the comment on what this really is because the other things I see in here is it seems like was a little bit of growth projections too. 02:41:51.000 --> 02:41:55.000 So maybe that's not in there as much as I think it is. 02:41:55.000 --> 02:42:08.000 And I did read somewhere where there was like a vision statement and I question why the need of a vision statement because we got the vision statements in our comprehensive plan already. 02:42:08.000 --> 02:42:24.000 So, I'll just add something. I don't know if there's a question directed in which direction, but just to briefly touch on the public engagement piece to it. 02:42:24.000 --> 02:42:36.000 Yes, definitely there's a technical heavy heavy technical piece of this, but I'll say what can come out of some of the public engagement piece is things like the living experience out in the area. 02:42:37.000 --> 02:42:45.000 So, hey, did you know that there's wetland here? We heard comments through the whole data center thing like there's a drainage district, you know, there's drain tile in this field. 02:42:45.000 --> 02:42:58.000 So I think you get when you when you have some level of that in there, you get things that a technical, the technical side, either misses or has an opportunity then to dig deeper into. 02:42:58.000 --> 02:43:04.000 Okay, working closely with your background on a daily basis. 02:43:04.000 --> 02:43:21.000 Having any plans that we have so should some landowner that is in Vienna that or that's currently in the village of the forest that wants to develop having a roadmap for us makes for a more efficient, smarter, and less expensive growth scenarios. 02:43:21.000 --> 02:43:33.000 And then should we not have a plan and then that landowner comes forward and says they want to develop, we're scrambling trying to put together the plan, not knowing what the next step is beyond that. 02:43:33.000 --> 02:43:47.000 Right. So, by looking at this plan and having this, this is it's not the end all be all, but it certainly gives us a starting point by which to look at each of these parcels should again, they want to develop right that's the. 02:43:47.000 --> 02:43:52.000 That's an individual choice by a property owner. They bought that property. They've done what they've done with it. 02:43:52.000 --> 02:44:02.000 They can choose to either sell it to another farmer or they can choose to develop it, right. And some that sometimes this is their retirement plan, right. That's how they operate. 02:44:02.000 --> 02:44:11.000 So it leaves us short handed if we don't have some sort of plan for us to know what, what's the next step beyond that should this development come. 02:44:11.000 --> 02:44:15.000 And then the next one come, if we don't have that plan played out. 02:44:16.000 --> 02:44:27.000 We're, we're doing it less efficiently. And I'd, Tyler, if you can answer that or address how that doesn't work for us. If we're having to scramble at the last minute, the extra engineering costs. 02:44:27.000 --> 02:44:34.000 Maybe also we have to redo things differently because we didn't put a sewer pipe at the appropriate depth to cover to the next one. Right. 02:44:34.000 --> 02:44:45.000 I mean, that's the risk. I mean, if you don't have your sanitary projected out far enough, you're going to eventually get into the left station needing to pump that sewer back up higher to then go down to gravity. 02:44:45.000 --> 02:44:51.000 And that utility is much more expensive long term as well. 02:44:51.000 --> 02:45:03.000 And here I do believe we have some items covering future utility areas and including sanitary and water areas. 02:45:03.000 --> 02:45:09.000 I think we have had a lot of discussion on this and it's probably time to vote on it. 02:45:09.000 --> 02:45:15.000 It doesn't, this is just the gathering of information as to what's out there. 02:45:15.000 --> 02:45:25.000 What it's, what's going to work, what's not because it's too high. It's too low. We're not annexing. We're not taking over. We're just looking. 02:45:25.000 --> 02:45:29.000 Which might be interesting to Vienna too. 02:45:29.000 --> 02:45:39.000 So in any case, at this point, I'm going to call for a motion to approve resolution 2026 111. 02:45:39.000 --> 02:45:47.000 The resolution authorizing the village administrator to execute a future growth plan agreement with your Becker associates incorporated. 02:45:47.000 --> 02:45:53.000 I'll make a motion to approve that. I do have one additional discussion. 02:45:54.000 --> 02:45:55.000 Pardon me. 02:45:55.000 --> 02:45:59.000 I'm making a motion to prove that, but I want one point of clarification. 02:45:59.000 --> 02:46:00.000 Okay. 02:46:00.000 --> 02:46:01.000 Hopefully. 02:46:01.000 --> 02:46:02.000 Second. 02:46:02.000 --> 02:46:04.000 I'll second. 02:46:04.000 --> 02:46:05.000 Thank you. 02:46:05.000 --> 02:46:10.000 Seconded by Wayne discussion. I'm sorry. Motion by Jim seconded by Wayne. 02:46:10.000 --> 02:46:12.000 Is there discussion? 02:46:12.000 --> 02:46:17.000 I guess I wanted to go back to the meetings and how we want to deal with that. 02:46:17.000 --> 02:46:21.000 Can we just say, I think you said seven meetings and. 02:46:22.000 --> 02:46:27.000 Let the schedule be modified by staff. 02:46:27.000 --> 02:46:36.000 Yeah, so there's seven, seven different meetings or touch points in this agreement. 02:46:36.000 --> 02:46:39.000 I've heard a couple of different things tonight. 02:46:39.000 --> 02:46:40.000 One. 02:46:40.000 --> 02:46:45.000 That there should be more public engagement. And then I also heard that it should be more technical. 02:46:46.000 --> 02:46:50.000 So we just need more direction as to. 02:46:50.000 --> 02:47:00.000 What it is that we're looking for in these public meetings. 02:47:00.000 --> 02:47:12.000 Yeah, for me, I was initially wondering what the public meetings in input would provide if this is going to be a technical aspect of what our services concurrently extend to what's going to work. 02:47:13.000 --> 02:47:25.000 I didn't understand how the public input would assist with that. I think Alex had a good explanation about how they sometimes provide information that we haven't seen, haven't studied or looked at yet. 02:47:25.000 --> 02:47:31.000 So I'm actually okay. The way it's laid out because initial. 02:47:31.000 --> 02:47:41.000 Input can be given and then there's a there's a step along the way for all of these committees to be able to provide input if people want to attend and see what the presentation is providing input. 02:47:42.000 --> 02:47:54.000 There's a lot of avenues for input. And then at the end, it wraps it all up when there is a final more comprehensive look at this for a presentation for more public input and then a board meeting as well. 02:47:54.000 --> 02:47:59.000 So I think there's plenty of steps along the way to gather whatever input. 02:47:59.000 --> 02:48:04.000 And we all want more public input. So. 02:48:05.000 --> 02:48:12.000 We have enough, I think, avenues for people to be able to give us that if they so choose. 02:48:14.000 --> 02:48:15.000 Thank you, Brad. 02:48:15.000 --> 02:48:17.000 Anyone else? 02:48:17.000 --> 02:48:21.000 Okay, we have a motion and a second. All those in favor. 02:48:21.000 --> 02:48:23.000 Indicate by saying aye. 02:48:23.000 --> 02:48:24.000 Aye. 02:48:24.000 --> 02:48:25.000 Aye. 02:48:25.000 --> 02:48:28.000 All those opposed. 02:48:28.000 --> 02:48:30.000 Indicate by saying no. 02:48:30.000 --> 02:48:31.000 No. 02:48:32.000 --> 02:48:34.000 No. 02:48:34.000 --> 02:48:35.000 No. 02:48:35.000 --> 02:48:36.000 Aye. 02:48:36.000 --> 02:48:38.000 Six one. 02:48:38.000 --> 02:48:46.000 Thank you, your backer. 02:48:46.000 --> 02:48:48.000 All right. 02:48:48.000 --> 02:48:49.000 Thank you all. 02:48:49.000 --> 02:49:00.000 Moving on, Resolution 2026 one one two, the resolution approving a partial release and modification of vision corner restriction. 02:49:00.000 --> 02:49:07.680 Alex and Judd, this is associated with the CDA's redevelopment project at the intersection of main 02:49:07.680 --> 02:49:18.080 and B. So currently, Bill Jordanens has a vision triangle restriction, an intersection, certain 02:49:18.080 --> 02:49:26.800 intersections, which is going to lead on Tyler, our engineer on this, which is 50 feet of, it's a 02:49:26.800 --> 02:49:32.080 50 foot off the right-of-way, and then a triangle. It's 50 feet from where the right-of-way is 02:49:32.080 --> 02:49:37.920 meeting the night. There you go, that's the location of the village. And we're requesting a 02:49:37.920 --> 02:49:44.960 reduction of that in this instance to 25 feet, based on the ample right-of-way that's currently 02:49:44.960 --> 02:49:50.000 there beyond the current street worth. There is a letter from Dear Bicker, a memo from Dear Bicker, 02:49:50.000 --> 02:49:54.480 and outlining that, but I can turn it over to Tyler to explain the rationale there. 02:49:55.440 --> 02:49:57.200 Tyler, speak. 02:50:00.320 --> 02:50:05.920 In looking at the surrounding areas and the right-of-way at both County Highway v and North 02:50:05.920 --> 02:50:15.280 Street, taking a look at what could happen in the future. East of this area of Main Street, 02:50:15.840 --> 02:50:19.440 there's houses right against the right-of-way, there's a trail on the North side, there's 02:50:19.520 --> 02:50:26.000 sidewalk on the south side, there's not much room for that road to expand. Looking down the road on 02:50:26.000 --> 02:50:31.920 Main Street, the same thing happens. After you get past the CDA property, all those parking lots 02:50:31.920 --> 02:50:37.440 go right up to the right-of-way, going right up to the sidewalk. So we took a look at what could 02:50:37.440 --> 02:50:46.160 happen in this intersection, and then we didn't see a good opportunity for it to expand beyond 02:50:46.160 --> 02:50:52.000 what it is. Looking at the right-of-way right now, County Highway v is 110 feet, 02:50:52.000 --> 02:50:58.080 which is pretty wide, and then Main Street at that area is 93 feet. So by looking at the future, 02:50:58.080 --> 02:51:04.400 what could possibly happen in wider right-of-ways, we feel comfortable in having a smaller vision 02:51:04.400 --> 02:51:11.600 trail in this area. I'll just also add for additional clarity. So the vision triangle 02:51:11.600 --> 02:51:17.840 restriction prohibits structures, I believe, over two feet to be in that. So if there's 02:51:17.840 --> 02:51:21.280 any structure in there, it has to be below two feet. So that's what the restriction is. 02:51:24.160 --> 02:51:27.280 Okay, we have no public appearances on this. 02:51:30.000 --> 02:51:37.200 So I would take a motion to approve resolution 2026-112, make a partial release and modification 02:51:37.200 --> 02:51:44.320 of the vision corner restriction. I'll make a motion to approve resolution 2026-100. 02:51:45.040 --> 02:51:48.800 I'm sorry, 1-1-2. Second. 02:51:48.800 --> 02:51:51.520 Alicia, seconded by Brad. Is there any discussion? 02:51:55.600 --> 02:51:59.760 Let's see here. Okay, all those in favor indicate by saying aye. 02:51:59.760 --> 02:52:00.760 Aye. 02:52:00.760 --> 02:52:02.880 All those opposed indicate by saying no. 02:52:02.880 --> 02:52:06.000 Motion carries unanimously. 02:52:08.560 --> 02:52:16.880 9.4 resolution 2026-113, resolution authorizing the recreation and community enrichment director 02:52:16.880 --> 02:52:23.040 to execute a modified facility use agreement with the Wisconsin River Muskies football organization. 02:52:23.840 --> 02:52:24.160 Rhys. 02:52:25.360 --> 02:52:31.680 Yeah, so we had a semi-pro football team that reached out there looking for a new home 02:52:32.560 --> 02:52:39.040 for their team. And when we were kind of going through the discussions, they just had a request 02:52:40.240 --> 02:52:50.160 for a reduction in the our insurance requirements as Al reviewed any type of change to the agreements 02:52:50.160 --> 02:52:57.440 specifically in insurance, where it deals with the villages liability. It is a board decision of 02:52:57.440 --> 02:53:04.080 if they want to accept that. We did talk as staff of the potential for what type of damage they 02:53:04.080 --> 02:53:11.680 might be able to do to the facility. We did not feel that they would be able to do $300,000 worth 02:53:11.680 --> 02:53:16.800 of damage to the facility, so with being on the long field. 02:53:19.920 --> 02:53:26.240 Okay, thank you, Rhys. We have no public appearances on this. I would accept the motion to approve 02:53:26.240 --> 02:53:30.240 2026-113. I'll make the motion. 02:53:31.600 --> 02:53:33.920 Thank you, Melanie. Motion by Melanie is our second. 02:53:33.920 --> 02:53:36.800 I'll second it. I do have one question. 02:53:36.800 --> 02:53:41.600 Seconded by Jim. We have a motion and a second discussion, Jim. 02:53:42.400 --> 02:53:48.880 Question, so you say like the long field then? My question is, is are they also practicing or 02:53:48.880 --> 02:53:54.400 just playing because I just worry a little bit about the field getting tore up if it's always 02:53:54.400 --> 02:53:59.920 being used for practice too? Yep, so they're looking to do about one to two practices a week 02:53:59.920 --> 02:54:04.880 and then one game a week. And certainly that would be part of the discussion and it's in their 02:54:04.880 --> 02:54:10.880 best interest to keep the fields in a good condition. So a lot of times what football teams like even 02:54:10.880 --> 02:54:15.760 daffle what they do is they kind of rotate to different spots of the field to make sure that 02:54:15.760 --> 02:54:20.400 they're not doing wear and tear just in one area. So if we started noticing a bunch of wear and 02:54:20.480 --> 02:54:24.480 tear in an area, it'd certainly be a discussion that we would have with the group of just saying like, 02:54:25.200 --> 02:54:27.520 hey, like you guys need to move to different areas. 02:54:31.680 --> 02:54:35.440 Okay, we have a motion and a second. All those in favor and to keep by saying aye. 02:54:36.960 --> 02:54:40.720 All right. Motion carries unanimously. 02:54:42.400 --> 02:54:47.440 9.5, discussion regarding the village administrator's annual performance evaluation process. 02:54:48.320 --> 02:54:51.360 I guess that's me. No, that'll be Bill first. 02:54:52.240 --> 02:54:55.520 Well, you can go. No, be my guest. 02:54:56.960 --> 02:55:06.400 No, I just want to state that from my point of view that my employment contracts are specified in 02:55:06.400 --> 02:55:14.480 annual review. For me, it's good to understand kind of what your direction is and how you're 02:55:14.560 --> 02:55:22.080 feeling about policy implementation. I know earlier this year when we discussed the extension 02:55:22.080 --> 02:55:27.920 of my contract, we've kind of did an informal performance evaluation. I sent you assessment, 02:55:28.480 --> 02:55:32.000 the 360 assessment of myself. I can definitely send that again. 02:55:33.520 --> 02:55:40.080 So in talking about what potentially the process is, I'm open to what you think is 02:55:40.080 --> 02:55:45.280 proper. I don't believe that there is a single way of doing this. And I think in the 02:55:46.240 --> 02:55:50.800 a few years that I've been here, it's been done a couple of different ways. And so I think that's 02:55:50.800 --> 02:55:56.960 where the bill is president and the board determined how much of this you want to, 02:55:57.600 --> 02:56:00.560 how much of an official annual performance you want to conduct. 02:56:02.080 --> 02:56:06.080 Whatever you decide, I just asked for the opportunity to be able to have 02:56:06.880 --> 02:56:13.440 that evaluation as to the direction that we're going. And part of my job is implementing 02:56:13.440 --> 02:56:19.360 the policies and the direction that you provide and how I share the staff and how we get these 02:56:19.360 --> 02:56:29.040 implemented. Well, let me just say that I think we actually probably really did his evaluation 02:56:29.520 --> 02:56:36.720 when we discussed the contract way back when. I think Bill would like some input from the board, 02:56:36.720 --> 02:56:44.320 however. And I would love to hear some input. What do you think the best way to accomplish that is 02:56:44.320 --> 02:56:49.520 Brad? Yeah, I think we had a really good discussion amongst the board. I would like to hear from 02:56:49.520 --> 02:56:53.440 the department heads. I think there was one of the options that was presented that has been done 02:56:53.440 --> 02:56:57.840 in the past. I think it was a really good option to be able to hear, have him hear from all of you as 02:56:57.840 --> 02:57:04.160 well, just so we stay on a similar track and you can duplicate that year after year. 02:57:06.480 --> 02:57:11.040 That seems to make sense. Okay, so we want to hear from department heads. 02:57:12.400 --> 02:57:15.440 Do we want to do that like one on one? Do you want me to go around four to them or 02:57:18.800 --> 02:57:26.640 reading thing or survey providing feedback? I'm open. Okay. Anybody else? Tell me. What do you 02:57:26.640 --> 02:57:33.680 think, Jim? I guess in the past I worked for companies, I think they called it like a 360 02:57:33.680 --> 02:57:41.280 review. And I guess I'm maybe looking at Bill as far as what was implemented in your current 02:57:41.280 --> 02:57:48.720 policies. Do you say when you do an employee review, is there a paperwork that you send ahead of 02:57:49.360 --> 02:57:58.320 better? I don't know. I'm trying to work away into the 360 reviews, so Colleen maybe doesn't have to. 02:58:01.520 --> 02:58:09.680 That the people below the person rates say the supervisor and the supervisor rates the individuals 02:58:09.680 --> 02:58:15.920 too. Yeah, so the 360 assessment, one was conducted as part of my certification for 02:58:16.800 --> 02:58:23.600 certified managers. That was conducted at about the same time that we were talking about that 02:58:23.600 --> 02:58:31.840 contract extension. That is the long document that I sent to you. So that incorporated or 02:58:31.840 --> 02:58:39.040 sent a survey out to department heads to folks that I work immediately with and then trustees. 02:58:40.000 --> 02:58:46.880 So it's done some of that work. Now I did not collect the specific questions that you may be 02:58:46.880 --> 02:58:56.240 looking for. So it just depends on what type of information you're looking at or what to want to 02:58:56.240 --> 02:59:03.680 collect. I just think they would be great and I guess Colleen, I don't know if you have the time, 02:59:03.760 --> 02:59:09.840 but if you're willing to talk to the department heads, say one-on-one to get their honesty. 02:59:09.840 --> 02:59:12.800 I'm fine talking to that. You can talk to people under bill. 02:59:15.280 --> 02:59:20.560 But I just don't know if there's say a form that's already been prepared by the village that would 02:59:21.120 --> 02:59:25.360 be there and maybe save some time. That's I guess what I'm questioning. 02:59:26.240 --> 02:59:31.760 Yeah, so in the past I've tried to stay out of the logistics of the performance evaluation. 02:59:32.640 --> 02:59:40.480 So the HR generalist or HR director in the past has helped or assisted the village president 02:59:40.480 --> 02:59:48.000 in preparing a document or a survey per se to issue out to the department heads or to employees 02:59:48.560 --> 02:59:58.160 to other trustees. So we, in this case, whatever the board decides or if you give authority to 02:59:58.160 --> 03:00:07.040 Colleen to kind of take care of the logistics here, she would work with many folks who are 03:00:07.040 --> 03:00:14.240 HR generalists too, but for some kind of survey and some kind of response for you to be analyzed. 03:00:17.680 --> 03:00:24.880 Alicia, I think we answered some of the questions on that 360 survey, but I didn't know if that's 03:00:24.880 --> 03:00:30.720 data that you would want to share. Yeah, I can share it with you as part of the 03:00:30.720 --> 03:00:35.360 performance evaluation. Okay, would you please can you send that out again? I'm sure I won't be 03:00:35.360 --> 03:00:41.680 able to find it. And I'm favorable to Colleen. You seek and self information from the department 03:00:41.680 --> 03:00:50.400 heads, but also I think it's, you know, I like to hear from also, you know, I guess not just the 03:00:50.400 --> 03:00:57.040 department heads. So, of course, time allowing, I know last year I did not participate in the 03:00:57.600 --> 03:01:03.040 performance evaluation because I didn't feel like I was on the board long enough, but I did receive 03:01:03.040 --> 03:01:10.560 like questions. So I don't know if that would be a part of the process again. And that's all I'll offer. 03:01:11.280 --> 03:01:18.560 Or you may feel free to email any thoughts to me if you'd like to, that you'd like included. 03:01:18.560 --> 03:01:22.720 Any of them, can we do that? 03:01:25.200 --> 03:01:32.240 And make sure you don't violate foreign rules. Jan, Melanie, either one of you have anything to say on this? 03:01:32.240 --> 03:01:45.120 I can say I'm in agreement with you handling it, Colleen, and with what the other trustees have 03:01:45.120 --> 03:01:50.960 said. Okay, I'll make sure Brandi from Human Resources is involved too. So it's not just me 03:01:52.160 --> 03:01:55.520 with the sake of you guys. Melanie, anything? 03:01:55.520 --> 03:02:04.800 Yeah, the only thing I would add is, you know, we've talked a lot about kind of the evaluation 03:02:04.800 --> 03:02:11.760 piece, but I'm also, I think there's this other piece on the summary document that talks about a 03:02:11.760 --> 03:02:16.880 questionnaire regarding goals and objectives of the village. And I do think that's an important 03:02:16.880 --> 03:02:26.000 component as well. Because that helps in, I guess, just sort of a temperature check of where 03:02:26.000 --> 03:02:32.080 everyone's at and like what the kind of focus and objectives of the current board are. So I'm 03:02:32.080 --> 03:02:36.240 wondering, is that currently part of the process or could that be part of the process? 03:02:39.120 --> 03:02:41.200 Certainly it could be part of the process. 03:02:41.200 --> 03:02:48.880 And wouldn't it be nice that the board could just talk and say what are our goals and objectives? 03:02:51.360 --> 03:02:59.840 That's just too easy. Sure, so you want the goals and objectives of the board? 03:03:02.000 --> 03:03:10.800 Explain that to me, Melanie. Well, I think if we're, I think that evaluation is a good opportunity to 03:03:10.800 --> 03:03:19.280 just have some kind of, I guess, process whereby we have a chance to think about that again. 03:03:20.800 --> 03:03:24.880 So I'm not envisioning something complicated, but it could just be a very simple 03:03:25.600 --> 03:03:31.600 questionnaire that we, or it could just be, you know, send your thoughts to Colleen. I don't know, 03:03:32.240 --> 03:03:36.320 was just throwing that out there as, you know, maybe something that would be a useful component 03:03:36.320 --> 03:03:42.800 as we're talking about that evaluation piece too. So I don't know, it doesn't have to be something 03:03:42.800 --> 03:03:48.400 formal, it could just be. I'm, yeah, I'm fine with it. I'm just getting a little cut and headed 03:03:48.400 --> 03:03:55.280 tonight, so I may have to call you. Yeah, for sure. But yeah, okay, that's all I had. Thanks. 03:03:57.520 --> 03:04:04.320 Jim. I think I'm wondering if it's almost two different things because we're talking about an 03:04:04.320 --> 03:04:13.040 evaluation, then we're also talking about getting bored opinions of direction. Is that like a different 03:04:13.840 --> 03:04:21.440 topic, then? Is that something you're looking for, Bill? I know you sort of mentioned it. It's like, 03:04:22.400 --> 03:04:28.240 I hope you provide direction this staff and stuff. Yeah, so it's starting like it's a full performance 03:04:28.240 --> 03:04:34.400 evaluation at this point, which includes, you know, an assessment of the performance 03:04:35.440 --> 03:04:42.880 in accordance to summary from trustees and department heads, including the 360 assessment, 03:04:42.880 --> 03:04:50.160 and then also a discussion on goals and objectives and direction for myself. 03:04:51.040 --> 03:04:58.880 I will help if that's, you know, what the board wants to do, the direction that the board wants 03:04:58.880 --> 03:05:04.800 to grow, that's perfectly fine. I can work with Colleen and Brandi to set that up. Colleen, you look 03:05:05.840 --> 03:05:10.000 stressed out. Yeah, sure. And then you guys, you can confirm that. 03:05:10.480 --> 03:05:17.680 Okay, so there's our discussion on its annual performance evaluation. 03:05:19.120 --> 03:05:26.480 Communication, the register is in the packet. Committee Commission and Board reports public 03:05:26.480 --> 03:05:36.160 library. Yeah, they're having problems still with the new ILS system that was installed across 03:05:36.160 --> 03:05:40.880 Dane County and all the libraries are having problems with their circulation 03:05:40.880 --> 03:05:44.640 counts. So they're trying to figure that out, just take up with the new software, 03:05:45.440 --> 03:05:50.720 planning for the Halloween festivities that they put on every year, have a group that's 03:05:50.720 --> 03:05:57.520 volunteered to help decorate, continue with a space study, and then working on finalizing our 03:05:57.520 --> 03:06:06.160 strategic plan. Thank you, Brad. Public Safety Commission. That's us. 03:06:08.720 --> 03:06:15.840 We just met last week. We had a little discussion about putting a new or an additional tornado 03:06:15.840 --> 03:06:26.000 warning siren down near Staufaker's area there up in 19. We also apparently have a little traffic 03:06:26.080 --> 03:06:34.160 problem at Bear Tree Crossing and Great Bridge Road that the Chief's already looking into that. 03:06:36.240 --> 03:06:41.840 And we had a liquor license set. Unfortunately, we didn't have a big enough. We had a quorum, 03:06:41.840 --> 03:06:48.560 but we ended up tied two to pass it or deny it. The Chief did not recommend 03:06:49.440 --> 03:06:53.120 passing it so that person has the ability to appeal to the Village Board. 03:06:54.080 --> 03:07:06.160 Cornerstone Community Center, that Jane? Yes. So I need to, I guess, bring everyone up to speed 03:07:06.160 --> 03:07:12.560 on the inter-municipal agreement that we started working on. I think we're in the coming down on 03:07:12.560 --> 03:07:19.280 two years now. And we're getting to the third quarter of the year again, or the fourth quarter 03:07:19.280 --> 03:07:27.680 of the year again. And we are stuck now waiting on the Social Security Administration to approve 03:07:27.680 --> 03:07:37.200 our nonprofit situation. So it's gone back and forth between Social Security, IRS, 03:07:37.200 --> 03:07:45.200 Vector Social Security. And it's just been one snag after another. Our attorney has been putting 03:07:45.280 --> 03:07:55.120 a lot of pressure on those government departments. And so has our President Monica Smith 03:07:56.480 --> 03:08:02.800 to get a decision. And the reason that we are pushing, of course, is the end of the year, 03:08:02.800 --> 03:08:07.120 the decision needs to be made because we need to know what to do with the employee's benefits, 03:08:07.120 --> 03:08:16.080 which needs to be made at the January 1st. So here we are stuck again. The other big important 03:08:16.080 --> 03:08:27.040 piece of this is that Windsor had contacted the Director Natalie and they had said that they 03:08:27.040 --> 03:08:35.200 will allow one more year, if this does not get taken care of by January 1st, they will allow one 03:08:35.200 --> 03:08:42.000 more year where the Community Center employees are allowed to be on the work comp plan through 03:08:42.000 --> 03:08:50.000 the village of Windsor. But if it should go through next year, this will need to be revisited again. 03:08:50.000 --> 03:08:56.320 So in any event, still it's been a huge struggle and a bit of stress there. And 03:08:57.920 --> 03:09:02.480 we're still just waiting for answers, but it's just really difficult. Beyond that, 03:09:02.480 --> 03:09:04.560 everything else is great at the senior center. 03:09:08.000 --> 03:09:10.000 I'm sorry about that, Jim. 03:09:11.600 --> 03:09:18.880 I'm sorry for them. Yeah. Yeah. Thank you. Community Development Authority. 03:09:20.480 --> 03:09:27.120 Our meeting, what was relatively, went relatively fast. We talked solicited some feedback on 03:09:28.080 --> 03:09:34.320 what we want to hear from financials. And we also had the opportunity to hear from, 03:09:35.760 --> 03:09:42.000 I mean, really hear about the design elements of Yara Crossing. And so that was nice to hear 03:09:42.000 --> 03:09:51.440 how they incorporated like part of our Norse tradition, I believe, and really the thought that 03:09:51.600 --> 03:09:59.280 they're putting into the building. And then just happy to share that. I believe Alex has put 03:09:59.280 --> 03:10:05.520 a sampling of just some of those design elements out there. If people want to see what that color 03:10:05.520 --> 03:10:15.760 palette looks like, they can certainly look outside. Other than that, we did also, did we 03:10:15.760 --> 03:10:21.360 finalize on our property? Yes. And we sold some 101 and 105. 03:10:22.880 --> 03:10:28.800 Yeah, we authorized closing on 101 105, which is our last duplex property, though. 03:10:28.800 --> 03:10:36.640 Which will be going to the Madison Land Trust. So kind of still keeping with our theme of 03:10:36.640 --> 03:10:44.880 affordable housing that those properties will kind of go through that program. And that was, 03:10:44.880 --> 03:10:51.280 that's all I really remember, guys. So thank you. Planning and zoning Zoom. 03:10:53.120 --> 03:10:59.520 So planning and zoning, we had a relatively short meeting where we had two items on the 03:10:59.520 --> 03:11:07.920 agenda, two main ones. One was a concept review for what many of us remember as the Knowles. I 03:11:07.920 --> 03:11:11.280 don't know if that's going to be the end name. That's the way it was presented. 03:11:12.080 --> 03:11:18.800 And that is the last remaining chunk of land that's residential on the conservancy place. 03:11:20.720 --> 03:11:27.520 I'd say it was met with relatively favorable, some comments, but I think it will continue to 03:11:27.520 --> 03:11:36.400 progress. And then the other item that we talked about is L. S. R. E. DeForest LLC, 03:11:37.360 --> 03:11:47.360 which what that is, is a car wash that will be replacing the Arby's, or sorry, Wendy's that 03:11:47.360 --> 03:11:55.520 used to be Burger King's lot on highway B. I don't remember the name of the car wash. Do you remember 03:11:56.080 --> 03:12:02.080 Tommy's? Yep. And those were the two main items on the agenda. 03:12:02.960 --> 03:12:06.000 Thank you. Public Services Committee. 03:12:07.440 --> 03:12:14.160 We have not had a meeting. So nothing new. No meeting? That would have heard. 03:12:16.800 --> 03:12:20.320 Thank you. Before it's Windsor Fire and EMS Board. Brad. 03:12:22.960 --> 03:12:24.000 He didn't know that was coming. 03:12:24.000 --> 03:12:31.520 Thank you. Madam President, that's a bad start. 03:12:32.720 --> 03:12:38.400 They're come along with construction, actually. So they, I think they said they're almost halfway 03:12:38.400 --> 03:12:44.480 through with the exterior and hope to get it watertight by the time winter comes. 03:12:46.560 --> 03:12:49.680 We were trying to finalize some things with the budget. 03:12:50.240 --> 03:12:52.240 All I recall, Anne. 03:12:56.080 --> 03:12:58.720 Okay. Any other business that lawfully comes before the board? 03:12:59.600 --> 03:13:04.480 I just wanted to mention that it was really nice to see so many people from all of you 03:13:04.480 --> 03:13:07.680 and the community out at some events over the past week. So. 03:13:08.880 --> 03:13:09.680 Great. Thank you. 03:13:11.520 --> 03:13:12.000 Okay. 03:13:12.000 --> 03:13:16.960 Yeah. There's a river cleanup on Saturday. If you want to continue that, I thought. 03:13:16.960 --> 03:13:21.200 Is there a motion to adjourn? 03:13:22.800 --> 03:13:26.080 I'll make a motion to adjourn. Motion by Alicia. Is there a second? 03:13:28.400 --> 03:13:34.160 Oh, come on, gang. Second. Who said that, Jan? Yes, seconded by Jan. 03:13:34.160 --> 03:13:37.120 All those in favor and to keep it saying aye. Aye. 03:13:37.680 --> 03:13:41.520 Those no. Motion carries unanimously. We're adjourned aye 21. 03:13:42.160 --> 03:13:44.240 Good night, everybody. Aye. 03:14:46.960 --> 03:14:48.960 Thank you. 03:15:16.960 --> 03:15:18.960 Thank you. 03:15:46.960 --> 03:15:48.960 Thank you.