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Okay, let's call to order the Village Board work session for September 15th at 5 p.m.

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Cali, would you please note the role?

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I have no announcements.

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Discussion items, discussion regarding the village of the forest budget and financial policies, the government,

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finance officers association, distinguished budget presentation,

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award program, and creating an equipment replacement plan policy.

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Brandon.

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All right, thank you much.

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Welcome back.

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You get to hear another session from me regarding budgets and everything else regarding two budgets within here.

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We're going to split this up into two main theme topics within here.

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The first one is going to be going over the policies in GFOA and then we'll take questions and stuff about that.

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And then we'll have the equipment replacement plan kind of at his own thing.

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So I'm going to pull up the just the first two items that are within the packet in here.

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And then we'll start talking about those.

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So the first item that I just kind of want to go through is GFOA.

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So that's government financials officers association.

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So essentially just what that is, is just a national group within the United States that just kind of set standards of what are its best financial practices,

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policies that municipalities can strive for.

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Something that was very specific within the job description or the recruitment or hiring for the finance director was to get to village to a point of where we get what's called the distinguished budget.

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Presentation award.

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That is something that my team and I we've been working towards since I've first started. However, in 2025 GFOA had to change some of the priorities and the way of how that scored within the entire process.

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So it's not real feasible for us to get it for this budget.

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However, we're going to be targeting for the next budget to get that.

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Primarily the biggest difference that came with that reward now was the idea of strategic planning and specific departmental level plans and how those plans get fit within the budget and what are the performance measurements of those plans within there.

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So we could throw something at the wall this year and try to make it stick, but quite honestly, it's just not a very good and intuitive document then for the departments or for the constituents as a whole.

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So we figured we're going to take a step back, at least for that, we're going to really start analyzing a lot more of that in a departmental and village wide next year.

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So it might just be a slightly longer budget process sorry team members next year, but it's going to be just a more in depth thoughtful process of how each departments themselves have their own unique plans.

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How they describe those plans and narratives within a budget and then how they specifically budget those items and keep track of those within there.

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So this document is essentially just an entire criteria guide that GFOA goes through when we submit ultimately for this award within here, and they're going to use this document to essentially say how good is your budget compared to everything within here.

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So there's a lot of different sections so like table of contents first off that's going to be all kind of labeled like this. It's either going to be a mandatory section or a non mandatory section.

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And then there's going to be just a couple of questions under like is it a comprehensive table of contents is it easy to navigate to all the table or all the pages within here, etc, etc.

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So we're definitely going to be focusing at least on all the mandatory ones. However, if you just do mandatory it's not guaranteed that you get the award so we also have to blend in some of the non mandatory items within here.

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Ultimately, at the end of the day, if and when we receive this award, it's not going to mean that we're going to get more state aid funding or we're not going to get like a grant for a dollar and anything.

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It's essentially going to be a distinguished award of where on a national level we are presenting a budget to that is very clear to all of our constituents.

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It's not going to be a state exactly what our goals are. It is financially understandable. It's easy to follow. It's essentially just a very good document when it comes to the eyes of the constituents within here.

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So that's kind of really the biggest reason why municipalities go for this award is just to distinguish themselves of we have a document that we're very proud of.

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Trustees are proud of and quite frankly, more than your common constituent can make sense of it.

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Because right now, if you were to just look at our budget document alone, there's a lot of good information in there and there's a lot of stuff that I definitely know 100% of the bill does as well to a lot of department members as well.

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But the average constituent may not know exactly what every single line is in there. And without enough narrative or thought within there, they could get confused.

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Not saying that our budget is bad or anything at all, but we're just looking to take it a step further within here and just really distinguish ourselves on a national level.

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In addition to that, our strategic plan specifies transparency and communications included with that also education materials on what we do here.

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So as you may understand, the budget is a big part of what we do. And so as being a part of this, it's got some some good guidelines on how to be able to present a budget in more than just spreadsheets.

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So that the public had adjusted.

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Yeah, so the rest of this document just really goes through a lot of those other mandatory categories.

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It's worth just a further review from you all. And if there's any additional questions or concerns, it definitely doesn't have to be answered at this time when we could be happy to talk about it some more.

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But just know in the background that a lot of these items are already kind of incorporated within our current budget and other items that are going to take more time.

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We're incorporating into future budgets.

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But to really bring it along back to this and to the policy specifically is that there are required items within the GFOA criteria of this that does affect our policies. So each year from my understanding as well to the village and the trustees do go over and review.

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Thank you. The villages, financial and budgetary policies, just for your own reaffirmation and just kind of a good process in terms of the entire budget process.

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But looking at these and comparing to the criteria, there's a couple of just friendly suggestions that I'm throwing in here of just additional items to consider adding within here.

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So there's a total of five of them that I have and then definitely opening up to the floor of what your thoughts on these and then any other issues, comments or concerns or suggestions you all may have.

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But the first one is just underneath kind of the overall policies within here.

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Just added additional paragraph that just essentially summarizes that we pass at what is defined as a balanced budget.

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That is a direct criteria of their document and for the award is to is for the village to define what is a balanced budget.

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Does it mean that everything zero does it mean that we're utilizing fund balances and mean that it is not balanced at all. So we threw together what we would say is a balanced budget within here.

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Scrolling down to the next update that we had, it is within the operating budget policy section.

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And this one just discusses the overall budget budgeting process on a very high level within here.

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We didn't have really anything that really talked about what does even mean to create a budget.

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We have budget listening sessions. We host a public hearing. We have these meetings together during work sessions to kind of discuss this stuff.

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So this is just a higher level to just saying that we have all these things and more to discuss the overall budgeting process.

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The next section, I believe, was within our capital section.

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GFOA very distinguished. She says, when you build a capital improvement plan, how do you get to that plan?

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What are some things that you may be considering? So kind of threw together a listing within here of just very common topics of things that we would be considering when it comes to capital improvements, things like health and safety.

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What are paper ratings? Capital lifestyle costs, anticipatory costs in the future.

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Just a lot of things that just capture overall what our team is already doing within here, but again, just throwing it in a document.

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And again, just reassuring constituents and trustees of these are practices that we're already doing, but we're just documenting it now.

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The fourth update that I had in here is just discussing the village's annual revenue estimates and essentially its forecasting schedule.

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So right now in the finance department, I'd be more than happy to show you any of these spreadsheets one on one, but we do forecast exactly what our future operating costs are, what our revenue expectations and stuff are going to be.

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This section just summarizes that essentially. GFOA asks of how do you get to your estimations when you put $2 million into the budget?

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Why do you put $2 million in the budget? So this is just explaining that we do forecasting.

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And the last edit that I had within here, at least for my own reviews, was just the discussion of this review process within here.

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I'm just saying that annually, we do look at this all together as a board. We review financial policies. We ensure compliance of it and that we last revised it as of September, 2026.

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So at least reviewing GFOA's criteria for that distinguished budget award. These are what I would recommend as minimums within our budget policies to add within here.

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Of where at least on a policy perspective, we are meeting all the criteria within the budget distinguished award.

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However, if there are anything else you all are considering any other edits, questions, comments, concerns, everything's on the table.

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So I kind of turn it over for you guys to discuss these policies and what you may or may not want to see.

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In a previous meeting, when we had discussed potential budgets, Jim, you had a question in regards to the fund balance policy.

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Is that something that we want to address now? As we discuss our financial policies and whether or not we adopt changes moving forward?

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Sure, I can't point to it right off the bat. I'm guessing you guys know it better than I, but as far as those.

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I guess when I look at it, it's sort of more or less what I would call like on a personal level, like your, your saving funds or rainy day funds.

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And there's those levels that we have set in the policy.

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And I look at it say, like, talking to the citizens to me, it's like, well, that's money that could be in their pocketbooks rather than on our coffers.

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So I try to balance that. So I think that's what Bill's alluding to. I've had conversations with him that we should taper those down because we're near the max of them in our policy.

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But I guess you can speak to that or Bill. It's like there was other things that was actually beneficial to be higher as far as getting better credit ratings and stuff.

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So even though, in my opinion, we should be lowering it to help taxes in some ways by keeping it higher. It actually helps taxes by getting us a lower rate per loans and things.

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So I wonder if you can explain that better. So everybody, I guess knows.

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Yeah, absolutely. So GFOA does have a recommendation of what your fund balance policy should be at a minimum.

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Every year during audit presentation, it's always kind of noted in a quick three seconds, but then it's just kind of gets collapsed by after that.

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GFOA recommends at least 13 to 15% for your general fund policy to have a fund balance at the village.

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We keep ours at 25% and it's to exactly to your points, Jim, of when we have more cash on hand when we are going for future debt issuances and we go through bond ratings.

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Those companies take a look at all of our financials where we are an open book at that point and they assess us based off of the level of risk that we have.

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And the more money we have on hand, the less risk that we have, right? If something were to go catastrophic or anything, we have more fund balance to cover exactly what we need.

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And as long as we're sticking to our own policies within there, it is much more beneficial to us.

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And it is the goal of the village to creep up to that next and final bond rating level of where when we are forecasting with our debt issuances of who knows anywhere from a 15 to $20 million debt issuance in the next couple of years for a new public services building.

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Save you an extra half a percent on interest at that point because we went up a bond rating is going to save hundreds of thousands of dollars within there.

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Just a couple of points I wanted to make on fund balance at the end of the year.

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So over the last couple of years, the reason for, I would say, access or more than 25% of fund balance is particularly due or have been due to interest coming in from our investment accounts.

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And then also from fees generated primarily from building fees, building permit fees and from recreation fees.

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So in regards to the amount of taxes being levied, we believe that that's proportionate to what we intend to spend.

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We try our best to try to save money as much as we can throughout the year to make sure that we're being good stewards of taxpayer dollars.

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So I want to make sure that we understand that distinction.

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Secondly, in the past where we've had years, good years whereby we have a surplus budget.

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We've come back to the village board to have whatever amounts over that 25% transferred into our fund for 100, which is our capital improvements fund.

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And within that fund also exists, the expenditure restraint, excuse me, the equipment replacement fund, which Brandon will talk about.

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And the ability to shift or transfer those one time.

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Revenues into the fund for 100 to spend on one time expenditures allows us to reduce the overall cost to borrow or the amount that we borrow in the next year for equipment and for capital.

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So that's how we've been utilizing and keeping on the years that we've been over 25%.

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On the years, we've been fortunate to not be below 15%, but should we be below 15% at any given year, our policy dictates that we bring ourselves back above 15%.

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And so we would have to fill that whole by transfer or by increasing the tax amount in the very next year to pull us back in.

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That's just in generality, how does fund balance and adjustments to this fund balance would work in future years, depending on what the circumstances.

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I think some of my question being that there is a range of say 25 to 15% and I don't know what that dollar amount is, but there's occasional or say there is asset or say a want or a.

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A need that we could use that 10% difference to fund.

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But I think Bill, if you can correct me if I'm wrong, you're saying that was not necessarily a good policy.

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Yeah, so a couple of of impacts on that. So if you were going to use a portion of your fund balance to finance something.

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It would not be my recommendation. Actually, it's against our policies to utilize that to offset reoccurring expenses using one time to money to offset reoccurring expenses.

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It doesn't hurt you in the current year budget or the budget, the budget year that you're planning for.

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What happens is the following year where that one time money longer exists, that you have that to fill that whole because you have that in your operation.

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And so then you get into the spiral always using temporary money to finance for something that's long term.

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So we have that that's explicit in our financial policies that we don't do that.

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And if we were to do that, we would definitely see our reduction or a hit against our bond rating.

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And so, you know, it's our tendency to try to try to try to at that higher level and then utilize whatever amounts is over.

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And be react to react to react to it versus the intentionally spending down on that.

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The other side is we don't know. We don't know what the market's going to do. You know, we've seen gas prices go up and down.

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We've seen, especially in this administration, you know, things that we've never seen before.

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We've seen pandemics. And so the question becomes, how dependent are we on market conditions?

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And in a particular year, we can properly make an estimate of what it is going to be the following year.

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What the costs are going to be the following year.

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And so by spending down to gain in a particular year, the question becomes already putting future years in jeopardy.

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And so I think we like to rely on sound financial policies and practices.

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We've been in great financial status for quite some time here in the village of the forest.

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And we've seen that these policies have stood true. And so we encourage that the board continue to all.

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Yeah, I would definitely echo everything Bill had said regarding the use of fund balance for operating your overall accounts as well.

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And another layer on top of that, Bill had mentioned, we got our bond ratings debt.

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Debt issuances also get affected by using fund balance as well too, because when you go out to RFP.

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Essentially for those debt issuances, again, we are an open book.

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We're telling them, Hey, we're in need of a this past year, 14.1 million dollar debt issuance.

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And if we start using fund balance to cover ourselves, they're going to class by a slightly higher risk in our 3.3% interest.

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I believe we got this past time might have been 3.5 might have been 3.4, even 0.1% done up 14.1 million dollar issuance is going to add up pretty quickly in terms of interest price.

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So yeah, definitely wouldn't recommend utilizing fund balance to cover operations at all.

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Go ahead.

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No, I was just kind of opening up still in the floor. If there's anything else regarding budget policies as at all.

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If there's not, and these corrections all look good, we could definitely bring it back as a formal resolution just to adopt these changes within here in the next meeting.

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Okay.

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Thank you for that. I wanted to just know like how far off are we like, if you had to give a percentage on GFOA like from our current budget.

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Like how next year, like how much will we see the process change or the actual budget change?

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Yeah, so I wouldn't necessarily say that the budgeting process itself is going to change.

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We're still going to have like these same recurring meetings and mom budget listening sessions and stuff,

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but it's going to be a bit more of like our own internal process in here of how the department heads go about issuing their budgets because we're going to have to put again that layer of like strategic thinking amongst in here.

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And it's going to really be challenging the department heads at that point of, well, what are your priorities and your plans and how do we create more of a departmental strategic plan and how to utilize that within the budget.

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If you may recall, there's going to be a switch for this year, but a couple of years ago, the village had gone into an agreement with a program that's called ClearGov.

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It's an online web program that is just essentially a better interface for the budget.

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This year, when we hopefully have our meeting for our publication and set our publication, we're going to have a live ClearGov page to go along with that as well to of where we can reach out to our constituents of instead of this page narrative document they would set up before,

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you can actually access our website and it's going to be a bit more user friendly.

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So in terms of like next year process two, we're going to redefine that online web based product a bit more. So that process is going to change.

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The user interface process is really going to change of where we want to make it much more friendly within there.

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Because while I love spreadsheets and I can understand them, I completely understand that the common person does not.

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Well, thank you. And then I like ultimately that the goal is so that people are constituents can better understand and I hope that with the changes, then that means we get more people at the meetings and feedback on the budget.

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Absolutely. Thanks.

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Perfect. If there's nothing else, I will shift gears over to a new topic of equipment replacement program.

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So if you recall, this is a program that I had kind of alluded to a couple of times and meetings about how our current equipment is currently being funded funded using debt.

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And we're hoping to create a new program of where we don't have to use debt for that. So I had included a memo within your packet.

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Hopefully had time to review it. I'm actually going to switch over to an Excel program here instead on a worksheet.

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Just to kind of explain this a little bit further. I did not include this Excel within the packet at all as it just be extremely long and perhaps cumbersome and not understanding.

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So really we drafted this. We have an initial tab here that's just kind of going over our policy of what we want equipment replacement to be.

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Essentially to summarize this is that equipment replacement is going to be equipment that's over $5,000 and has a useful life of less than 10 years.

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Our debt issuance policies is that we are issuing debt for a 10 year period.

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And so our thought process was if we need a new let's say a police vehicle that's the most relatable thing every six years.

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Well, why are we putting a 10 year debt issuance on that? We're replacing it after six years and we still have four years worth of payments on a vehicle we don't have anymore.

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So we want to instead fund this via an equipment replacement program of where we're paying for it all up front.

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We're not having extra interest costs are tacked on to this. We're not having multiple years of extra payments on top of this.

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But instead we're specifically levying dollars for a program like this to cover current equipment.

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So this is where confusion and big spreadsheets and stuff are starting to come in.

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So we wanted to put down here how much would it cost to cover this program.

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On our very last tab in here, we have a listing of every single piece of equipment that we could identify between public services, police department, and a bit within the village hall too.

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We have gone into this.

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And we have identified the pieces of equipment.

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There's serial numbers when they're purchased their current age.

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A depreciable life, which is a depreciable life that's based off of auditing perspective.

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So like a basic vehicle, for example, is the appreciable life of five years.

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And then the recommendation is, Oh, hey, after five years, you should trade that in.

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We do know and understand that some pieces of vehicles and equipment we may keep for longer than five years just because.

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Again, the market's vital right now, the equipment may be really good.

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Or there might be quite the opposite perspective to of after four years.

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We got to get rid of this right now too. So this is all based off of assumptions within here, but just kind of explaining what we've been going through right now.

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We captured the original cost of what the equipment is the cost and what the what the cost would be today if it were purchased.

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Now that there's some numbers that are inflated within here as well to like, for example, this number is 300,000 versus 120,000.

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Because this is Excel and Excel cannot really mess with like today's realizations or anything.

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It's based off of formulas. Our best formula for for projecting out through two years was taking the cost of equipment and timesing it by 3%.

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Well, we know something that was purchased perhaps 15 years ago that's coming up at the end of its depreciable life is not worth just 3% more.

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So we had asked department heads at that time to identify those items and putting in and put in a realistic number of how much would it be today and then doing 3% after that.

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So we built a base of where is our current equipment today.

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And based off of that, we've built these spreadsheets that's projecting out exactly what is our future cost to replace this equipment all the way through 2050.

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We had picked. Why 2050? I wanted to create a program where we're going to be doing this.

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We're funding this not just for a short term period of five years, but instead we're looking at a program that is more long based.

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Again, it's completely up to you all of how long you want to look at this or how we want to determine it and everything within here as well to.

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But we at least wanted to present something here and get initial thoughts and discussion.

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So this spreadsheet again goes off of a few assumptions that the cost of equipment is increasing at an annual rate of 3% per year.

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So we'll get about $8.00 that we invest. We'll get about a 4% rate of return.

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And then our last assumption, at least for the spreadsheet, is that all equipment is replaced as soon as it ends as to preachable life.

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Again, as previously discussed, where there might be some equipment that we keep a little bit longer, some we might get rid of a little bit sooner, but at least just for projection and forecasting we're just assuming, hey, everything that comes to the end, we're at least putting away.

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This is further proof too that this is going to be a living document and the number is going to change every single year as it's just a new budget process essentially that will go through with the department heads to identify current equipment needs and future equipment needs.

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So it starts off with just this working capital fund balance here.

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So as bill it alluded regarding the fund 400 transfers throughout the past three years, there has been one point, just under 1.8 million dollars put away for a future equipment replacement program.

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So if we take that and we assume again a 4% interest earnings to fund the next 23 years, we'd be looking at levying $671,000 a year to keep up with our current equipment costs.

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While the need for the equipment dollars is lower at these initial years of 865,742,674 when you get into future years, these gets up into the millions.

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So $1.1 million, $1.145 million.

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And so that's why this levy dollar amount is quite a bit because it's projecting out how do we fund it all the way through 2050.

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Again, if we looked at it shorter and we did the 2040, that dollar amount would be smaller. If we did it through 2030, it'd be smaller as well too.

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But again, we're at least for discussion purposes trying to propose a program that is long term versus short term.

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So that's what it would be like if we used this type of formula of where we don't exhaust the fund balance, then we start levying dollars right away.

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The total levy costs throughout 2027 through 2050 is going to be slightly over $16 million.

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Now, if we look at it from a different model and let's say we have this $1.8 million, why don't we just spend all that first and then levy for the needs after that.

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The annual or the cost all the way through 2050 is actually just under $18 million.

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The reason for that is because we are not investing anything.

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As soon as you exhaust that fund balance, there's nothing to invest. We're just going to levy a dollar amount for that year.

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You're going to spend it all on the equipment and then you're going to do that cycle again and again and again.

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So you're not going to have any of that interest earnings.

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So it's going to prove or this at least proves that if we have a consistent model versus a variable model, you will be utilizing less doubt levy dollars to at least fund this program.

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That's a lot of information and that's a lot of big numbers as well too.

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I do want to emphasize as well that this is all for current equipment and current service levels.

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As you all are known and aware, we are growing as a village.

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With more people comes more responsibilities. We're going to need future officers.

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We're going to need future police vehicles, more public services vehicles, another snow plow in the future, whatever case may be.

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And new equipment costs are going to be much more expensive as well too.

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So again, this is just trying to prove out that equipment's expensive and that we should start to think about and creating a program of funding this equipment.

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So I'm going to at least pause for now. Bill looks like he wants to hop on the mic, so I'll let him talk and then we'll hear from you.

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So I want to say that I don't believe that all of the equipment has to sort of be done in the fund 400 or finance through bonding.

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So I don't want to indicate that or have you think that I believe in the past, in past budgets, we've seen items appear, equipment items appear in operational budgets.

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So on the general funds by tax levy side, but under the specific department budgets and that's where you sometimes will see departments increase the department budgets increase significantly and then they'll drop off.

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It's because of these equipment purchases. And so we've been over the last couple of years, we've been intentional in moving those equipments that the equipments that are on a cycle into this equipment replacement fund.

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And by leveraging the different department needs at different time, we've been able to study that impact on the levy itself.

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But, you know, $671,000 a year and levy is a big number. It's a scary number. But, you know, I think there's going to be opportunities of coming here.

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And the next couple of years for the village to really, you know, put a dent into this.

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And so you'll hear a talk more and more about this equipment replacement fund and how do we fund it moving forward.

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So with that, we can take take advantage of the interest that can be earned from putting away money now to pay for the equipment later.

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The cost of equipment will continue to go up.

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So we need to be able to solve this sooner than later.

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And this is kind of our first go at it. I know this is very new.

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For this board and then for this organization as a whole. So we'll continue to work with you through this process.

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Jim.

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I would say it's a good plan to get this more or less under control. I'll say.

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I can get it scheduled. The one thing that I look at is you're starting out with say the 671 and that's in year 2027.

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And you're talking about like say the 4% increase.

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And was there a 3% increase in the cost.

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And I also don't think the 671 would stay the same.

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I think we should be budgeting her.

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Put in there and increase to this.

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A few budget processes I've been through. We seem to try to stay around 2% or 3%.

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I think that number should be racking up to.

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I don't know. I'm guessing do you understand when I'm going to act because it would be bigger out the 20 some years.

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But in 2027 it's going to end up being less.

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And that's going to be something maybe easier to step into say I'm guessing it'd be 500,000 rather than 671.

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You talk about compounding.

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I'm not talking about compounding interest. I'm just saying that in general the cost of money is going to change over that time.

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Yeah. So taking the initial levy and saying each year you're going to increase that by 2% to account for just the overall new equipment costs as well too.

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Which is a fine idea and everything as well too because one thing I should have noted at least in the 2050 projection is very last number here is the ending fund balance.

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And why 671 is not 700,000 or 650,000 was because this is the closest number I can get to to make the ending fund balance as close to zero.

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So just like you're saying if 671 is a consistent model used within here by 2050 we're going to be like okay we need to fund even more than 671,000 and keep up with this.

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But if you use 2% on top of that every single year this fund balance will be much more than $6,800 by 2050.

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Yep. And the other thing that I wanted to question or understand better you're saying once we're I think sorry I don't normally use these terms there's the depreciation or something they were saying like five years.

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Then things would get replaced.

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I just question that because to me there's a number of things and that we wouldn't necessarily replace it when it gets depreciated because maybe it's got a 10 or 15 year life even though we depreciate over five.

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So that allowed in your spreadsheet or do we? Yeah so at least for the forecasting purposes this is built just based off of everything being replaced by the end of their depreciable life.

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Each depreciable life is different within here so there's some stuff that is 50 years, eight years, 15 years based off of the classification of what that equipment exactly is.

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But again like I mentioned a little bit is that this is going to be a living document.

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And when this eight year piece of equipment for example comes up.

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There'll be conversations with the department heads and stuff too of like do you honestly need to replace this right now?

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Or do we hold on to this and if we do will that the spreadsheet kind of gets updated for that and saying oh maybe we keep it for 10 years now or 12 years depending on how it is.

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But at least just for building the spreadsheet and trying not to assume that oh this eight year one actually is going to be 10 years or seven years instead.

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This spreadsheet was built off the assumption that everything would be replaced by the end of its life.

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Okay, so thank you for clarifying that makes me feel better and then the last thing that I wanted to bring up is you talked about how what it doesn't include is like growth in the village and eating more equipment.

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And I guess I question how does that relate to impact fees because I know there's some impact fees that go straight to that I'm thinking was it the fire or whatever impact fee which is probably outside of our budget but is there other impact fees.

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So impact fees are generally applied to capital improvement items not necessarily equipment.

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So doesn't depend and you know it's not dictated by which fundage and it's it's the type of project.

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Yep.

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So that's a that's a good point.

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So you see the number you know 671 there and as we had equipment.

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We need to as we update it annually, you know make adjustments to that number so that no equipment into that schedule.

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And so you will see that that that 671 increase over time as we add more inventory into our, our equipment inventory.

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You know, and that's just.

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So what we're tracking is not only the life expectancy of equipment but when we come and get to add it in.

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So you have to upgrade sometimes you can't find the same equipment.

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So you got to get a different one.

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Now, all of those are factors into kind of deciding what these numbers are going forward.

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You know, addition to fleets, you know, we've talked about the sweeper, you know, in the in the CIP.

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We're looking at it heading in an additional sweeper.

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That's going to have an impact on this.

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So as we go this equipment budget, it's going to increase.

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And so we just have to be mindful of, of making sure that we properly funded more.

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I guess.

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Sorry, a final question.

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So where is this going to more or less I'll say be housed because what I see is there's equipment from many different.

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I think funds right now or say it's coming from storm monitor versus sewer and.

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General, please.

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Yeah.

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So the way I'd recommend funding it is to keep it within fund 400.

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So right now that 1.785 million of fund balance that's currently designated for this is sitting in on designated fund balance in there.

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And so with fund balance policies, we can create designations within fund balances.

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We can make some non spendable distinguished assigned fund balances.

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So we would assign or we would move 1.785 million into a.

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Distinguished fund balance within there where that's specifically just for equipment replacement and it would stay within fund 400 where the rest of our capital would live as well to.

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Lisa, you have a question.

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I think Jim alluded to a couple of things that I was thinking in my mind, but I was more so just thinking when bill said that there would be other funds that we would be putting in here. I was wondering kind of vague on that.

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So what your ideas were about that is really just it. And other than that, I mean, I get that it's a start and I like that you said it's a living document because you know you're going to have yours where there's a 1 off and.

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Then it'll sure, you know, sure it up to see how good we were at our projections. So.

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But that was my.

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Yeah, so currently, you know, whenever a vehicle goes to auction and whatever revenues we collect from that at auction would give recycle back into this fund.

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And we'll get attributed as revenues going back into the replacement fund.

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If there are any grants out there, you know, that would be cycled into this.

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You know, obviously shifting up on balances at the end of the year, you could allocate that into this if there was a good year in addition to allocating the tax revenues at the beginning of the year into this fund.

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So there, I think there's multiple ways that you can start to fund this.

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And then considering that, you know, because this is on a schedule.

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I think every time that you go beyond the schedule in regards to depreciation, you keep that equipment longer. You have that savings, right?

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I'll be a purchasing equipment at a later time so that equipment is going to be higher, but you can get savings from that too.

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So it will have to be managed. I'm not saying that it's a perfect system.

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But we do recognize that this is one of those costs that's kind of in between operation and capital improvement often gets missed.

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And it's very, you know, if you don't plan for it, it's going to surprise you.

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So that's why that's why we're doing it now.

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Colleen Brad has his hand up.

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Go ahead, Brad.

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Hey, thanks.

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So one of the questions I had and I guess it's twofold.

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Since if I'm understanding this right.

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Would you expect to see some offset costs from that as well to offset the 671 from the department budget.

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Being reduced by that amount.

327
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Yeah, Brad, if I understand you correctly, you kind of cut out here, but my understanding of your question is that if as we move equipment from the department budgets, are we offsetting that with the tax revenues that previously were going in there.

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And I would say yes, we are. We've done that in the past year.

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It would depend on which, which equipment is captured in those department funds that would qualify to be placed into the equipment replacement.

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And if they were accounted in those funds previously.

331
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Okay. And then the second thing is.

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And sorry if I'm hard to hear.

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Would you expect the interest that we're making by the investments to offset the higher.

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Cost in future years.

335
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I see Brandon nodding has had.

336
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Yes, yes, absolutely. So any interest earned within this program would stay within the program and hopefully help offset future costs as well to.

337
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Yeah, I think the big differentiation here is that we're.

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We're earning interest as the money is in the account.

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Versus paying the interest over a bond. No, for notes, that is longer than the life of the equipment.

340
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Wait, go ahead.

341
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So do you feel like this is going to be.

342
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Not necessarily a cost saving, but.

343
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Benefit to the taxpayer to do it this way.

344
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Does it.

345
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You feel better about it? Yes, if I were looking at replacing equipment.

346
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I mean, I would definitely want to find a consistent levy way versus like.

347
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The second way of utilizing all fund balance.

348
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If quite frankly, we don't cover our equipment costs.

349
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Well, then if the teams do not have proper equipment service starts to go down a bit.

350
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So the amount of time they may take to pick up leaves or snow plow or respond or call may be impacted by that.

351
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So definitely having a program that states that we do want to continue funding our equipment so that we ensure that services are not interrupted.

352
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I definitely be in favor of that. Absolutely.

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If no one else has anything.

354
00:48:29,000 --> 00:48:31,000
We'll move on.

355
00:48:31,000 --> 00:48:34,000
Thank you. Thanks Brandon.

356
00:48:34,000 --> 00:48:43,000
Okay, we'll move on to department updates administration update.

357
00:48:43,000 --> 00:48:47,000
Yeah, just one thing or report.

358
00:48:47,000 --> 00:48:52,000
Yesterday, the executive council of cities and villages.

359
00:48:52,000 --> 00:48:56,000
Served by MMSD didn't hold a meeting.

360
00:48:56,000 --> 00:49:01,000
We received a budget presentation from MMSD.

361
00:49:01,000 --> 00:49:07,000
And they are expecting for for next year an average of 12% increase.

362
00:49:07,000 --> 00:49:10,000
As they work through their budget process.

363
00:49:10,000 --> 00:49:18,000
That will then be allocated individually to each of the communities through their calculations.

364
00:49:18,000 --> 00:49:22,000
So it's a different percentage for each of the communities.

365
00:49:22,000 --> 00:49:28,000
There are for next year significant capital improvement projects that they have.

366
00:49:29,000 --> 00:49:34,000
And you'll kind of see that as a reoccurring team in the next couple of years.

367
00:49:34,000 --> 00:49:44,000
And so we've been working the executive council has been working with MMSD to try to limit that as much as possible by looking at.

368
00:49:44,000 --> 00:49:48,000
You know, what what that process is leveraging.

369
00:49:48,000 --> 00:49:53,000
Funds on hand versus the clean water fund.

370
00:49:54,000 --> 00:50:01,000
And so know that that is a continuing conversation with MMSD.

371
00:50:01,000 --> 00:50:08,000
So in addition to that, I mean, they also appointed David Herves to.

372
00:50:08,000 --> 00:50:15,000
Represent the DCC VA, which is the day and county cities and villages association.

373
00:50:15,000 --> 00:50:19,000
Their appointment to the MMSD board.

374
00:50:20,000 --> 00:50:23,000
And so I just wanted to provide that quick update.

375
00:50:23,000 --> 00:50:25,000
We'll have additional information.

376
00:50:25,000 --> 00:50:31,000
I believe that the numbers the final numbers will come to the village after November 1st.

377
00:50:31,000 --> 00:50:37,000
And we'll have that as part of our annual sewer rate case.

378
00:50:37,000 --> 00:50:43,000
Where at that point we look at MMSD's impact and then we look at our local sewer impact.

379
00:50:44,000 --> 00:50:49,000
And then we provide a recommended rate at that point for next year.

380
00:50:53,000 --> 00:50:54,000
Thank you, Bill.

381
00:50:54,000 --> 00:50:56,000
I dance update Brandon.

382
00:50:56,000 --> 00:50:57,000
Yeah, just two things.

383
00:50:57,000 --> 00:51:01,000
You all should have seen an email from Bill just saying that we're going to be starting.

384
00:51:01,000 --> 00:51:03,000
Budget one on one discussions again.

385
00:51:03,000 --> 00:51:10,000
So if you haven't already talked to Bill or I about that stuff, we can definitely get something scheduled where we just have another meeting on it.

386
00:51:10,000 --> 00:51:14,000
You do have any other questions, comments, concerns about budgets beforehand.

387
00:51:14,000 --> 00:51:16,000
Again, I'm always available to reach out.

388
00:51:16,000 --> 00:51:23,000
And then just the other thing is that our team has been just as a general update researching OBBA.

389
00:51:23,000 --> 00:51:31,000
It's one big beautiful bill act essentially with that act that was passed at the federal level.

390
00:51:31,000 --> 00:51:36,000
There is a new tax on over time.

391
00:51:36,000 --> 00:51:41,000
Wages get treated differently on a W two perspective within here.

392
00:51:41,000 --> 00:51:43,000
So we've been kind of researching that.

393
00:51:43,000 --> 00:51:45,000
We have a few new codes.

394
00:51:45,000 --> 00:51:55,000
We are going to be 100% compliant with the act, but just in case you get any questions, comments or concerns on how the village is dealing with the new federal guidance.

395
00:51:55,000 --> 00:51:57,000
We are going to be in compliance.

396
00:51:57,000 --> 00:51:58,000
Thank you.

397
00:51:58,000 --> 00:52:00,000
Please department chief Olson.

398
00:52:00,000 --> 00:52:04,000
Yeah, just one quick thing.

399
00:52:04,000 --> 00:52:07,000
Last week we held our annual national light out.

400
00:52:07,000 --> 00:52:09,000
We call it family fun night really.

401
00:52:09,000 --> 00:52:12,000
The tenants was down a little bit, but there was like tons of things going on.

402
00:52:12,000 --> 00:52:14,000
I looked at the same night, a football game.

403
00:52:14,000 --> 00:52:16,000
They made it youth night.

404
00:52:16,000 --> 00:52:18,000
First responder night.

405
00:52:18,000 --> 00:52:24,000
There's a middle school track major is that just a ton of different things, but we still had a pretty good turnout for the event.

406
00:52:25,000 --> 00:52:28,000
A lot of positive feedback from other departments that were there.

407
00:52:28,000 --> 00:52:34,000
Other community resources that were there just about ours really tops a lot of other communities.

408
00:52:34,000 --> 00:52:36,000
So thanks to all of those who came out.

409
00:52:36,000 --> 00:52:44,000
We had great support from our local businesses from as far away as Milwaukee, the Milwaukee admirals donated stuff to a bunch of local businesses.

410
00:52:44,000 --> 00:52:47,000
So it was just a really good positive night for the community.

411
00:52:47,000 --> 00:52:49,000
Thank you.

412
00:52:49,000 --> 00:52:51,000
Public service update.

413
00:52:51,000 --> 00:52:52,000
Good.

414
00:52:52,000 --> 00:52:57,000
And full of things for a acre Parkway was completed other than some punch list items.

415
00:52:57,000 --> 00:53:00,000
So that pathway is.

416
00:53:00,000 --> 00:53:03,000
Is a drivable again and it looks really nice.

417
00:53:03,000 --> 00:53:08,000
Williamsburg Parkway and the Peterson roundabout is coming on.

418
00:53:08,000 --> 00:53:10,000
Fabulously they're clipping right along.

419
00:53:10,000 --> 00:53:12,000
They poured cement yesterday in the medians.

420
00:53:12,000 --> 00:53:14,000
Colored concrete and whatnot.

421
00:53:14,000 --> 00:53:18,000
So hopefully that will be done in the next three weeks or so.

422
00:53:19,000 --> 00:53:24,000
As long as we're down that neck of the woods, the overflow parking lot or the new parking lot that the public.

423
00:53:24,000 --> 00:53:30,000
The village will have on Peterson crossing and Savannah drive there.

424
00:53:30,000 --> 00:53:33,000
Williamsburg, sorry, Williamsburg and Savannah.

425
00:53:33,000 --> 00:53:41,000
That parking lot is being built as we just started last week and will be moving along as well.

426
00:53:42,000 --> 00:53:47,000
You'll notice the trail environments park from Stevenson going that way.

427
00:53:47,000 --> 00:53:49,000
We are going to be upgrading.

428
00:53:49,000 --> 00:53:53,000
We would be asked fault out that's the crossing there for.

429
00:53:53,000 --> 00:53:56,000
Across Jefferson down southbound.

430
00:53:56,000 --> 00:54:00,000
We're going to be pouring that concrete tomorrow morning, improving that apron.

431
00:54:00,000 --> 00:54:03,000
So there's some drainage issues on that trail section.

432
00:54:03,000 --> 00:54:05,000
There's usually standing water there when we get to heavy rain.

433
00:54:05,000 --> 00:54:09,000
So we're trying to help move that water along and then on the curve by the.

434
00:54:10,000 --> 00:54:11,000
Pickleball courts.

435
00:54:11,000 --> 00:54:12,000
There's some standing water.

436
00:54:12,000 --> 00:54:14,000
So we're going to be looking to improve that.

437
00:54:14,000 --> 00:54:18,000
That trail connection there and our guys always do a great job working on the trails.

438
00:54:18,000 --> 00:54:20,000
Saves us quite a bit of money.

439
00:54:20,000 --> 00:54:25,000
We should go out and calculate every year how much money we saved by our guys doing it versus going off for bids.

440
00:54:25,000 --> 00:54:26,000
So.

441
00:54:26,000 --> 00:54:28,000
Conservancy Commons Park was done.

442
00:54:28,000 --> 00:54:30,000
We had a great.

443
00:54:30,000 --> 00:54:34,000
Yeah, our river fest and we still go on that.

444
00:54:34,000 --> 00:54:39,000
But that's Flashpad has been getting an awful lot of use while it's been opened.

445
00:54:39,000 --> 00:54:43,000
And Conservancy Shane O'Donnell Park and Rivers Bend Park.

446
00:54:43,000 --> 00:54:45,000
Those have had work done to them.

447
00:54:45,000 --> 00:54:47,000
Play equipment installed.

448
00:54:47,000 --> 00:54:49,000
The pickleball or.

449
00:54:51,000 --> 00:54:53,000
Basketball with the word foot cell.

450
00:54:53,000 --> 00:54:55,000
Can never remember foot cell courts.

451
00:54:55,000 --> 00:54:57,000
They're in and ring.

452
00:54:57,000 --> 00:54:58,000
They just need to be painted.

453
00:54:58,000 --> 00:55:00,000
So that will be done.

454
00:55:00,000 --> 00:55:05,000
And then there's a timeline, but which it needs to be accomplished for that asphalt to cure.

455
00:55:05,000 --> 00:55:07,000
We did.

456
00:55:07,000 --> 00:55:10,000
Thanks to Stacey's efforts and Greg and Tricia.

457
00:55:10,000 --> 00:55:14,000
We were able to identify holiday lights.

458
00:55:14,000 --> 00:55:17,000
Probably one of our largest ever.

459
00:55:17,000 --> 00:55:21,000
Responses back in a short order of time for picking what set of.

460
00:55:22,000 --> 00:55:25,000
Holiday lights and there'll be some additional pieces for the.

461
00:55:25,000 --> 00:55:32,000
Park for the holiday lighting event that will have so bills that's in bills email box to approve that I can then submit that order.

462
00:55:32,000 --> 00:55:34,000
For that.

463
00:55:34,000 --> 00:55:41,000
We are Monday hosting a Wisconsin DNR and UW extension fall urban forestry workshop.

464
00:55:41,000 --> 00:55:43,000
So we did this two years ago.

465
00:55:43,000 --> 00:55:50,000
They have a former professor from the university students point comes down and teaches forestry people from the area.

466
00:55:50,000 --> 00:55:54,000
On proper tree maintenance tree planting tree care.

467
00:55:54,000 --> 00:55:57,000
Two years ago, we were able to prune a bunch of our trees this year.

468
00:55:57,000 --> 00:56:00,000
We've got four free trees that will be planting in the park.

469
00:56:00,000 --> 00:56:04,000
And having all kinds of hands help us do that work as well.

470
00:56:04,000 --> 00:56:08,000
Because we hosted we also give them put five of our guys through the class while they're here.

471
00:56:08,000 --> 00:56:11,000
So it's a win win all around and it works well.

472
00:56:11,000 --> 00:56:14,000
We're centrally and it's a good night.

473
00:56:14,000 --> 00:56:17,000
Finally, a family fun night the cheap alluded to we were there.

474
00:56:17,000 --> 00:56:20,000
Rescreg on myself along with Corp.

475
00:56:20,000 --> 00:56:27,000
Talking about mountain bike trails and again, we had nothing but positive feedback from people.

476
00:56:27,000 --> 00:56:33,000
On the fact that the mountain bike trails are going in, there's no negative feedback.

477
00:56:33,000 --> 00:56:40,000
Part of working with Corp, they put in an application for the UW for capstone project and it was selected.

478
00:56:40,000 --> 00:56:46,000
So we have four university students that will be working with us primarily on trail design.

479
00:56:46,000 --> 00:56:49,000
We believe in that park area.

480
00:56:49,000 --> 00:56:53,000
So if that works well, that will.

481
00:56:53,000 --> 00:56:57,000
Good end up saving us a little bit of money and planning and design scope.

482
00:56:57,000 --> 00:57:04,000
So they're going to have a kickoff meeting here the 25th of this month with those university students Corp and then.

483
00:57:05,000 --> 00:57:10,000
Greg and Reese will probably be a part of that. I'll be gone for that first meeting, but I'm excited to work with the University of Wisconsin.

484
00:57:10,000 --> 00:57:13,000
We've had two other university groups work on the mountain bike area.

485
00:57:13,000 --> 00:57:15,000
They provide a lot of really good feedback.

486
00:57:15,000 --> 00:57:21,000
So we're hoping we're going to get similar results with this capstone group.

487
00:57:21,000 --> 00:57:22,000
So.

488
00:57:22,000 --> 00:57:23,000
Questions.

489
00:57:23,000 --> 00:57:24,000
Jim.

490
00:57:24,000 --> 00:57:29,000
I think the park is a rivers bend. That's in conservancy place.

491
00:57:29,000 --> 00:57:30,000
Yeah.

492
00:57:30,000 --> 00:57:33,000
Can you tell me when that might be done.

493
00:57:33,000 --> 00:57:37,000
Those should probably be done early October.

494
00:57:37,000 --> 00:57:41,000
Weather dependent, right? So when you got a paint, you have to.

495
00:57:41,000 --> 00:57:44,000
It's got to weather's got to be right.

496
00:57:44,000 --> 00:57:47,000
When you put paint on asphalt, so.

497
00:57:47,000 --> 00:57:52,000
It's an epoxy paint. So it's just, it's a temperamental painting process.

498
00:57:52,000 --> 00:57:55,000
So, but in theory, hopefully should be done by.

499
00:57:55,000 --> 00:57:58,000
That's the timeframe really October.

500
00:57:58,000 --> 00:58:01,000
Melanie has her hand raised.

501
00:58:01,000 --> 00:58:04,000
Thank you, Kelly. Melanie, go ahead.

502
00:58:04,000 --> 00:58:05,000
Thanks.

503
00:58:05,000 --> 00:58:07,000
I was just wondering about the splash pads.

504
00:58:07,000 --> 00:58:14,000
There's a lot of excitement about the new splash pad opening and just in chatting with other parents.

505
00:58:14,000 --> 00:58:16,000
We're just wondering the date.

506
00:58:16,000 --> 00:58:20,000
Of the splash pad closing. Is that something that could be extended?

507
00:58:20,000 --> 00:58:25,000
Or is there a reason that there's that particular date for when the splash pads close for the season?

508
00:58:25,000 --> 00:58:29,000
And is there flexibility to have them open longer if we have a really warm.

509
00:58:29,000 --> 00:58:34,000
September or even early October. So just was curious about that.

510
00:58:34,000 --> 00:58:39,000
So we've always had.

511
00:58:39,000 --> 00:58:42,000
Previously, we always had a cut off a Labor Day. We just hard cut.

512
00:58:42,000 --> 00:58:46,000
That was a shut off. I guess was more moral day to Labor Day work a couple years back.

513
00:58:46,000 --> 00:58:50,000
We pivoted and said, Hey, we can keep them open longer because it is warmer through September.

514
00:58:50,000 --> 00:58:54,000
They closed recently because it's cooler temperatures. We certainly can turn them back on.

515
00:58:55,000 --> 00:58:56,000
I mean, it's.

516
00:58:56,000 --> 00:58:59,000
We just, there's a point to where we have to cut them off because we have to then winterize.

517
00:58:59,000 --> 00:59:02,000
And right, we have to blow them out and put in antifreeze.

518
00:59:02,000 --> 00:59:07,000
So the pipes don't burst because if they burst, it's a super expensive process to rip open the cement,

519
00:59:07,000 --> 00:59:12,000
put new piping into whatnot. So that's kind of how we base it on.

520
00:59:12,000 --> 00:59:17,000
So if it does get warm again, over 70 degrees, we certainly can turn them back on.

521
00:59:17,000 --> 00:59:20,000
But otherwise, if you have them on, but it's cold.

522
00:59:20,000 --> 00:59:26,000
Oftentimes that it can trigger on its own on occasion, and now we're just running water for no really reason.

523
00:59:26,000 --> 00:59:30,000
So that's kind of a kind of a dual purpose.

524
00:59:32,000 --> 00:59:33,000
Thank you.

525
00:59:35,000 --> 00:59:39,000
Okay. Community development update, Alex, nothing.

526
00:59:39,000 --> 00:59:42,000
Administrative services update, Kelly.

527
00:59:42,000 --> 00:59:49,000
So I have a couple of things. First of all, our sticker contest winners have been announced.

528
00:59:50,000 --> 00:59:54,000
We did have a tie in our elementary school. So.

529
00:59:54,000 --> 01:00:05,000
Mia and John, who is the clerk in Windsor decided that we were going to include both of them because neither of us wanted to break the hearts of a elementary school.

530
01:00:05,000 --> 01:00:06,000
Okay.

531
01:00:06,000 --> 01:00:16,000
So we are working now to get those stickers printed and they will be available at both pulling locations into forest and also both in Windsor.

532
01:00:17,000 --> 01:00:26,000
A couple other things on Friday. I'm going to be going to the high school to help teach some students about the laws of voter registration.

533
01:00:26,000 --> 01:00:34,000
There's a group of students and a teacher that are interested in holding a registration drive for this upcoming election.

534
01:00:34,000 --> 01:00:37,000
So I am going to go and help educate them.

535
01:00:38,000 --> 01:00:45,000
And another election thing, we will be conducting a badger book training with the village of Windsor.

536
01:00:47,000 --> 01:00:56,000
For any of our election workers that are interested in learning the badger books or needing a refresher on how to use those, those are electronic pull books.

537
01:00:57,000 --> 01:01:08,000
So we will be doing that along with the election inspectors in the village of Windsor and it will be on September 9 and held at the Windsor Village Hall.

538
01:01:08,000 --> 01:01:10,000
And that is it.

539
01:01:10,000 --> 01:01:12,000
What date?

540
01:01:12,000 --> 01:01:14,000
September 29.

541
01:01:14,000 --> 01:01:15,000
Oh, fine.

542
01:01:15,000 --> 01:01:16,000
Okay.

543
01:01:16,000 --> 01:01:25,000
So if any of you are interested in working at the polls on election day, as long as you are not on the ballot, you are able to do that.

544
01:01:25,000 --> 01:01:31,000
So if you are interested, please let me know and I can work with you to get set up.

545
01:01:31,000 --> 01:01:33,000
Thank you.

546
01:01:33,000 --> 01:01:37,000
Recreation and community enrichment update reach.

547
01:01:37,000 --> 01:01:38,000
Yes.

548
01:01:38,000 --> 01:01:43,000
So it's just mentioned we had your hard river fest on Saturday. I think overall it went well.

549
01:01:43,000 --> 01:01:47,000
We don't have the numbers back. I think attendance was also maybe down just a little bit.

550
01:01:48,000 --> 01:01:55,000
But I know, John and Greg said that their attendance for the fishing tournament was probably one of the higher ones that they had.

551
01:01:55,000 --> 01:02:01,000
I think the winter caught a 13 inch bass. So that was, that was pretty exciting.

552
01:02:01,000 --> 01:02:07,000
But overall, it ended up being a good day. It was nice with a little overcast. So we didn't all get roasted out of there.

553
01:02:07,000 --> 01:02:13,000
But our next event is going to be the candlelight hike and as a reminder, we didn't move that event up this year.

554
01:02:13,000 --> 01:02:18,000
So typically it's the first Friday in December. We did move that up to mid November.

555
01:02:18,000 --> 01:02:23,000
I'm just giving ourselves a little leeway between our holiday tree lighting as well.

556
01:02:23,000 --> 01:02:30,000
Then this weekend, we have the special Olympics fall games that are going to be out at the divorce quick trip athletic complex.

557
01:02:30,000 --> 01:02:33,000
So I know, Judd, Greg and I are going to be out there.

558
01:02:33,000 --> 01:02:40,000
Quite a bit and we're hoping for the weather to change a little bit for them because it's looking like a lot of rain right now.

559
01:02:40,000 --> 01:02:48,000
So I'm hoping it gets a little drier. And then we're starting to send out tournament agreements for 2027 already.

560
01:02:48,000 --> 01:02:54,000
We have 16 tournaments confirmed and we'll be working on the fall tournament agreements in the next couple of weeks.

561
01:02:54,000 --> 01:02:58,000
So just talking to the groups that we have in these later months.

562
01:02:58,000 --> 01:03:02,000
And then that's it.

563
01:03:02,000 --> 01:03:05,000
Thank you communications updates.

564
01:03:06,000 --> 01:03:13,000
Just a quick follow up for September 23rd is the discover Wisconsin review.

565
01:03:13,000 --> 01:03:17,000
Make sure you check your emails. I heard some of them went to spam or junk for your invitation.

566
01:03:17,000 --> 01:03:21,000
If you didn't receive it, let me know and I can get it resend out to you.

567
01:03:21,000 --> 01:03:28,000
And then also as Judd and Greg mentioned, we did the holiday decoration survey.

568
01:03:28,000 --> 01:03:31,000
And in our one week, we had over 600 votes.

569
01:03:31,000 --> 01:03:37,000
So I'm very proud of that initiative and the response we got from the community.

570
01:03:37,000 --> 01:03:40,000
So stay tuned on that reveal. That's it.

571
01:03:40,000 --> 01:03:42,000
Thank you.

572
01:03:42,000 --> 01:03:51,000
Any other business that largely comes before the committee for discussion only.

573
01:03:51,000 --> 01:03:56,000
Nothing I would take a motion to adjourn.

574
01:03:56,000 --> 01:03:58,000
I'll make a motion to adjourn.

575
01:03:58,000 --> 01:04:00,000
Motion.

576
01:04:00,000 --> 01:04:04,000
Second by Wayne. All those in favor indicate by saying aye.

577
01:04:04,000 --> 01:04:05,000
Aye.

578
01:04:05,000 --> 01:04:07,000
All those no.

579
01:04:07,000 --> 01:04:12,000
Motion carries. We will be in recess until.

580
01:04:12,000 --> 01:04:33,000
We will call to order the village board meeting for September 15th at 612 p.m.

581
01:04:33,000 --> 01:04:36,000
Callie, would you please note the roll.

582
01:04:36,000 --> 01:05:00,000
Our recitation of the pledge of allegiance. Wayne, would you lead us please.

583
01:05:01,000 --> 01:05:04,000
Announcements. I have no announcements.

584
01:05:04,000 --> 01:05:13,000
Consent agenda is the approval of the village board work session and village board minutes from September 1st.

585
01:05:13,000 --> 01:05:21,000
Is there a motion to approve.

586
01:05:21,000 --> 01:05:22,000
Motion to approve.

587
01:05:22,000 --> 01:05:23,000
Thank you.

588
01:05:23,000 --> 01:05:24,000
Second.

589
01:05:24,000 --> 01:05:28,000
Motion by Wayne. Seconded by Alicia. Any discussion?

590
01:05:29,000 --> 01:05:34,000
All those in favor indicate by saying aye.

591
01:05:34,000 --> 01:05:37,000
All those opposed. No.

592
01:05:37,000 --> 01:05:40,000
Any abstentions.

593
01:05:40,000 --> 01:05:43,000
I'm abstaining. Colleen. Thanks.

594
01:05:43,000 --> 01:05:45,000
Thank you, Melanie.

595
01:05:45,000 --> 01:05:48,000
Motion carries.

596
01:05:48,000 --> 01:05:50,000
Four.

597
01:05:50,000 --> 01:05:54,000
And then it's absent five and an abstention.

598
01:05:55,000 --> 01:05:58,000
Right on there.

599
01:05:58,000 --> 01:06:02,000
Okay.

600
01:06:02,000 --> 01:06:04,000
General public appearances.

601
01:06:04,000 --> 01:06:10,000
This section provides opportunity for public comments regarding items not listed in the current agenda.

602
01:06:10,000 --> 01:06:13,000
We have none.

603
01:06:13,000 --> 01:06:17,000
Presentations resolution 2026 dash 109.

604
01:06:17,000 --> 01:06:21,000
A resolution proclaiming October 1 through 8.

605
01:06:21,000 --> 01:06:26,000
2026 adds a week without driving within the village of the forest.

606
01:06:26,000 --> 01:06:27,000
Alex.

607
01:06:27,000 --> 01:06:35,000
So the Madison Metropolitan Planning Organization or Madison MPO is coordinating the week without driving for communities in the region.

608
01:06:35,000 --> 01:06:43,000
And tonight we have Kayla has from MPO to talk a little bit about what they have going on. So I'll invite her up to the mic.

609
01:06:43,000 --> 01:06:45,000
Oh, there she is.

610
01:06:46,000 --> 01:06:49,000
Okay.

611
01:06:49,000 --> 01:06:53,000
Hi, everyone. Thanks for having me tonight.

612
01:06:53,000 --> 01:06:58,000
Like Alex said, I work for the greater Madison MPO and for those who aren't familiar.

613
01:06:58,000 --> 01:07:03,000
We're a regional transportation planning agency and we also funnel down federal funding.

614
01:07:03,000 --> 01:07:06,000
To local projects in the area.

615
01:07:06,000 --> 01:07:11,000
So this is our third year organizing local efforts for a week without driving here in Dane County.

616
01:07:12,000 --> 01:07:17,000
And to forest is joining eight other communities and recognizing the week this year.

617
01:07:17,000 --> 01:07:29,000
For anyone who isn't familiar about week without driving, it's a national challenge that encourages everybody, but especially people who make transportation decisions to go one week a day or even one trip without driving.

618
01:07:29,000 --> 01:07:36,000
That can be walking biking or asking a ride from someone or finding another option that works for you.

619
01:07:36,000 --> 01:07:46,000
The point isn't that everyone can or should stop driving. It's really about seeing your community from a different perspective and thinking about the people who don't have the option to drive.

620
01:07:46,000 --> 01:07:52,000
For example, if you broke your leg tomorrow, how would you get to work? How would you get to school or the grocery store?

621
01:07:52,000 --> 01:07:57,000
Or if you reached a point where you could no longer drive, would you be able to live in the community that you do?

622
01:07:57,000 --> 01:08:04,000
Those are important questions in every community, but especially in a place like the forest where transportation options are more limited.

623
01:08:04,000 --> 01:08:12,000
It means thinking about things like safe socks, sidewalks and crossings, comfortable places to bike and connections between neighborhoods and the places people need to reach.

624
01:08:12,000 --> 01:08:17,000
Divorce has been doing a lot of thoughtful work around growth and connectivity.

625
01:08:17,000 --> 01:08:26,000
And week without driving is really just a chance to notice what's working well, where it feels easy to get around and where there may be some opportunities to improve still.

626
01:08:26,000 --> 01:08:37,000
Most importantly, we hope it gives you a perspective to see your community through a new light so you can use that perspective when making future decisions and being here.

627
01:08:37,000 --> 01:08:42,000
So we appreciate divorce joining us in recognizing the week without driving.

628
01:08:42,000 --> 01:08:47,000
And we ask all the elected officials to maybe just try going one trip without driving your vehicle.

629
01:08:47,000 --> 01:08:52,000
Or if you need to drive, just really thinking about that. So yeah, thanks for having me.

630
01:08:53,000 --> 01:08:57,000
Thank you, Kayla.

631
01:08:57,000 --> 01:08:59,000
Alicia wants to speak.

632
01:08:59,000 --> 01:09:07,000
Yeah, I was going to say, I read it and I kind of started doing the thought exercise already if I wanted, you know, to take the whole week.

633
01:09:07,000 --> 01:09:21,000
And so I also encourage everybody else to do that because during that process, I realized if I wanted to go to my kids football games, you know, that are like communities away, like how I'm going to have to start making some more friends.

634
01:09:22,000 --> 01:09:30,000
But yeah, I'm already kind of starting to think that out in my mind how that would work. Thank you.

635
01:09:30,000 --> 01:09:34,000
Me too, and I'm in big trouble.

636
01:09:34,000 --> 01:09:37,000
Anybody else?

637
01:09:37,000 --> 01:09:39,000
Jim.

638
01:09:39,000 --> 01:09:46,000
I just say, I think it's a very good initiative to get people thinking and I'd like that's been on it.

639
01:09:47,000 --> 01:09:57,000
I think it'd be very challenging for myself to go the week. I would just end up working from home because I'm at least allowed to do that, but not for a week. But.

640
01:09:57,000 --> 01:10:01,000
Regardless, the one thing I do want to bring up to.

641
01:10:01,000 --> 01:10:15,000
I think it again, this initiative can help bring light of that, but I do feel that we should be looking back at our sidewalk plan that's a good one dozen years old now or something like that.

642
01:10:15,000 --> 01:10:18,000
Thank you.

643
01:10:18,000 --> 01:10:19,000
So.

644
01:10:19,000 --> 01:10:23,000
Thank you.

645
01:10:23,000 --> 01:10:27,000
And we also invite everybody.

646
01:10:27,000 --> 01:10:32,000
We'll be sharing experiences throughout the week.

647
01:10:32,000 --> 01:10:42,000
So, you have a worry.

648
01:10:42,000 --> 01:10:43,000
Thank you.

649
01:10:43,000 --> 01:10:48,000
It looks like Jan has her hand up.

650
01:10:48,000 --> 01:10:49,000
Oh, I'm sorry.

651
01:10:49,000 --> 01:10:51,000
Jan, go ahead.

652
01:10:51,000 --> 01:10:52,000
Worries.

653
01:10:52,000 --> 01:10:53,000
Can you hear me?

654
01:10:53,000 --> 01:10:54,000
Yes.

655
01:10:54,000 --> 01:10:55,000
Great.

656
01:10:55,000 --> 01:10:57,000
I think it is a really.

657
01:10:58,000 --> 01:11:15,000
Nice idea. I like it. And I'm going to try to do what I can do. My bike is ready to go. And I can already figure out a couple of things that I can be doing that using my bike instead of driving. So I think it's a great idea. Thank you.

658
01:11:15,000 --> 01:11:16,000
Thank you, Jan.

659
01:11:16,000 --> 01:11:18,000
Anyone else?

660
01:11:19,000 --> 01:11:32,000
Okay, let's take a motion to approve resolution 2026 dash 109 proclaiming October one to eight a week without driving within the village. I'll make a motion.

661
01:11:32,000 --> 01:11:35,000
What was that?

662
01:11:35,000 --> 01:11:37,000
I'm sorry. I don't know who made the motion.

663
01:11:37,000 --> 01:11:38,000
Jan.

664
01:11:38,000 --> 01:11:40,000
Thank you.

665
01:11:40,000 --> 01:11:42,000
And is there a second?

666
01:11:43,000 --> 01:11:47,000
Seconded by Melanie motion by Jan second by Melanie. I need a further discussion.

667
01:11:47,000 --> 01:11:50,000
All those in favor indicate by saying aye.

668
01:11:50,000 --> 01:11:52,000
I will suppose no.

669
01:11:52,000 --> 01:11:57,000
Oh, I got somebody somewhere there wants to talk.

670
01:11:57,000 --> 01:11:59,000
I just looked early.

671
01:11:59,000 --> 01:12:00,000
That was me.

672
01:12:00,000 --> 01:12:03,000
Okay, I'm sorry.

673
01:12:03,000 --> 01:12:05,000
Okay.

674
01:12:05,000 --> 01:12:08,000
Are we done voting then all those in favor indicated by saying aye.

675
01:12:08,000 --> 01:12:12,000
All those opposed. There were no no motion carries unanimously.

676
01:12:12,000 --> 01:12:17,000
All business discussion regarding village report public commenting policy.

677
01:12:17,000 --> 01:12:21,000
Kelly and bill.

678
01:12:21,000 --> 01:12:23,000
Jim.

679
01:12:23,000 --> 01:12:26,000
Is it six or seven?

680
01:12:26,000 --> 01:12:35,000
I don't know. Oh, there he is.

681
01:12:36,000 --> 01:12:45,000
Where did you vote on the last one.

682
01:12:45,000 --> 01:13:04,000
Brad, are you there?

683
01:13:04,000 --> 01:13:16,000
I'm not seeing the screen wealth in this angle.

684
01:13:16,000 --> 01:13:19,000
Brad, you want to speak?

685
01:13:19,000 --> 01:13:23,000
Yeah, he's muted.

686
01:13:23,000 --> 01:13:26,000
Okay. Can you hear me now?

687
01:13:26,000 --> 01:13:27,000
No, yes.

688
01:13:27,000 --> 01:13:31,000
I apologize. It was not allowing me to unmute from the host.

689
01:13:32,000 --> 01:13:35,000
Thank you. Yes, I voted on both of those.

690
01:13:35,000 --> 01:13:40,000
You voted affirmatively. Correct. Correct. Thank you.

691
01:13:40,000 --> 01:13:42,000
That motion carried unanimously.

692
01:13:42,000 --> 01:13:47,000
All business discussion regarding the village of the forest public commenting policy.

693
01:13:47,000 --> 01:13:49,000
Kelly and bill.

694
01:13:49,000 --> 01:13:59,000
So after the previous meeting when we discussed the public comment policy with changing to the zoom webinar,

695
01:13:59,000 --> 01:14:04,000
I went back and made some changes to that policy.

696
01:14:04,000 --> 01:14:14,000
Bill could pull that up.

697
01:14:14,000 --> 01:14:19,000
So there's some changes and some different.

698
01:14:19,000 --> 01:14:27,000
Questions that we were just more curious on before we brought you back a finalized policy.

699
01:14:27,000 --> 01:14:35,000
We just wanted to make sure we were on the right path with what you had envisioned for that public commenting policy.

700
01:14:35,000 --> 01:14:43,000
Yeah, so there's no action on this item. Again, we just want to clarify and then come back to the village board with the final policy itself.

701
01:14:43,000 --> 01:14:56,000
As we look at the policy here, you'll see the first two sections speaks or provides instruction as to how and when to submit and public appearance form.

702
01:14:56,000 --> 01:15:06,000
The primary concern that we have and wanted to address specifically was to be able to get a form filed in time to Kelly.

703
01:15:06,000 --> 01:15:19,000
So that she would have the have it available going into our board meetings and so that she can work the webinar to allow for that specific person to speak.

704
01:15:19,000 --> 01:15:34,000
As you remember, part of the conversation was matching up the name on the whole appearance form to the speaker that is within zoom to confirm that the speaker is indeed who they are.

705
01:15:34,000 --> 01:15:39,000
And so that that was our primary goal of updating the policy.

706
01:15:40,000 --> 01:15:54,000
However, since we are updating the policy, it begs to question whether or not there are any other sections within the public commenting policy itself that the village wishes to change or keep.

707
01:15:55,000 --> 01:16:01,000
And this is pertaining to the sections under number three.

708
01:16:01,000 --> 01:16:19,000
Leave as when this when the policy was amended a couple of years ago, there was some contention on the reading of statements by staff and or those board trustee that is submitted.

709
01:16:19,000 --> 01:16:34,000
And as you can see, the only limit to reading that is that staff in order to trustees should not read it if it has foul language or profanity in the statement.

710
01:16:34,000 --> 01:16:40,000
And so the question is this is this policy still relevant.

711
01:16:40,000 --> 01:16:53,000
One of the discussion points at the time was the struggle of staff per se or trustees reading a statement that's not of their own and with no limitations on there.

712
01:16:53,000 --> 01:17:05,000
So someone could submit a appearance form or statement on a national subject, something that the village may not have control over.

713
01:17:05,000 --> 01:17:10,000
They could submit eight speech or a language.

714
01:17:10,000 --> 01:17:27,000
And it just puts, I think, the village in a peculiar situation of having to read that because of the policy and not being able to to object to it because it does not have foul language in our profanity.

715
01:17:27,000 --> 01:17:32,000
And so I just wanted to bring that to your attention. It's in the policy now.

716
01:17:33,000 --> 01:17:41,000
And I don't think we've had many instances where we've had to read, but I think we've had had a few.

717
01:17:41,000 --> 01:17:47,000
But this is just, again, one of those red flags as a manager of the staff.

718
01:17:47,000 --> 01:17:53,000
You know, this is something that I find would be challenging to read.

719
01:17:53,000 --> 01:17:57,000
Should we get us a middle of that type?

720
01:17:57,000 --> 01:18:01,000
Moving on from there, section B.

721
01:18:01,000 --> 01:18:11,000
This one provides opportunity for folks to read statements on behalf of others if they cannot appear.

722
01:18:11,000 --> 01:18:19,000
We've seen kind of in the past where one member of the public may read multiple statements.

723
01:18:20,000 --> 01:18:25,000
The question is, you know, whether that practice should still be valid.

724
01:18:25,000 --> 01:18:31,000
Or if there should be some kind of combining of similar statements.

725
01:18:31,000 --> 01:18:35,000
Again, this is in the bill just a policy now.

726
01:18:35,000 --> 01:18:42,000
So wanted to check in and see if that is still something that the village board wishes to keep.

727
01:18:42,000 --> 01:18:54,000
And then lastly, section C here requires for the staff and or the trustee to state the members name address.

728
01:18:54,000 --> 01:19:01,000
And whether they support or oppose or have no stance on the subject, should they submit a form into the village.

729
01:19:01,000 --> 01:19:11,000
So to clarify this, when a member comes in or a public member comes in and they submit a form.

730
01:19:11,000 --> 01:19:15,000
They have the option to speak on the subject or to not speak on the subject.

731
01:19:15,000 --> 01:19:22,000
I think in the past, what we found, although this was kind of a noble thinking of it.

732
01:19:22,000 --> 01:19:34,000
But in the past, what's happened is that, you know, folks had then taken the name and address of folks and been able to.

733
01:19:34,000 --> 01:19:43,000
To address them, you know, when, whenever the meeting was not in, in order.

734
01:19:43,000 --> 01:19:48,000
And so what we've done is we stopped announcing that.

735
01:19:48,000 --> 01:19:55,000
And so currently we don't, we don't follow this part of the policy technically wearing violation of policy.

736
01:19:55,000 --> 01:20:01,000
The question is whether or not we remove this from policy or we reinstate the practice.

737
01:20:02,000 --> 01:20:11,000
So those are kind of the three questions. I think we want to get direction on as we revise the policy, just to make sure that.

738
01:20:11,000 --> 01:20:19,000
I think that our practices in order with the policy itself and that we're not in violation of it.

739
01:20:19,000 --> 01:20:27,000
Happy to take any questions and go from there.

740
01:20:27,000 --> 01:20:30,000
Jim.

741
01:20:31,000 --> 01:20:39,000
I guess if you go back to those three, I'm, I'm still an opinion that I like all of them.

742
01:20:39,000 --> 01:20:50,000
The, the, as far as one thing that I've noticed, the 30 seconds seems to be very challenging to get, say, the 50 word statements out.

743
01:20:50,000 --> 01:20:58,000
So I would look to extend that or if it is 50 words, just let the 50 words be said.

744
01:20:58,000 --> 01:21:05,000
I do hear what you're saying as far as that if it's a statement that may be.

745
01:21:05,000 --> 01:21:13,000
Something that we don't want read, but yet is does that have profanity.

746
01:21:13,000 --> 01:21:19,000
How do we deal with that if it's whatever slanderous or something.

747
01:21:19,000 --> 01:21:25,000
So that would be challenging. I mean, we're lucky enough that we haven't had that yet.

748
01:21:26,000 --> 01:21:27,000
But.

749
01:21:27,000 --> 01:21:31,000
That's something we want to take into account. I guess.

750
01:21:31,000 --> 01:21:42,000
If we, I'd rather have the ability for public to be heard, then worry too much about that, but maybe there's a.

751
01:21:42,000 --> 01:21:44,000
A method that if the.

752
01:21:44,000 --> 01:21:45,000
Board.

753
01:21:45,000 --> 01:21:51,000
Bolts to not have it read, we could do that or something.

754
01:21:52,000 --> 01:21:56,000
I don't know if that that's, I guess that's going to be a challenge, isn't it.

755
01:21:56,000 --> 01:21:58,000
I'm looking at a lot.

756
01:21:58,000 --> 01:21:59,000
Yeah.

757
01:21:59,000 --> 01:22:08,000
So I guess in that light of that, my answering my own question, I would like to leave again and hope that that doesn't happen.

758
01:22:08,000 --> 01:22:10,000
As far as.

759
01:22:10,000 --> 01:22:13,000
Be goes, I forget what that was.

760
01:22:14,000 --> 01:22:17,000
Oh, again, I would just.

761
01:22:17,000 --> 01:22:20,000
I would like to keep that the same.

762
01:22:20,000 --> 01:22:24,000
I think maybe the caution is, is that somebody could have.

763
01:22:24,000 --> 01:22:26,000
Say four people.

764
01:22:26,000 --> 01:22:32,000
Register just so they can go a full, whatever 12 minutes rather than.

765
01:22:32,000 --> 01:22:34,000
Three, but.

766
01:22:35,000 --> 01:22:40,000
I would, again, rather have the public input, the nine.

767
01:22:40,000 --> 01:22:44,000
Sorry, the meetings might go longer because of it.

768
01:22:44,000 --> 01:22:47,000
And then going to the sea.

769
01:22:47,000 --> 01:22:50,000
I'd like the idea of.

770
01:22:50,000 --> 01:22:58,000
To me, one of the main reasons that we have it in there is that there was times where we get a whole stack of people.

771
01:22:58,000 --> 01:23:00,000
Say not wishing to speak.

772
01:23:01,000 --> 01:23:10,000
And then it's like, well, did, did those 20 people that submitted forms where they for or against and we didn't really even know at the meeting.

773
01:23:10,000 --> 01:23:12,000
So that's where we wanted a bread.

774
01:23:12,000 --> 01:23:15,000
At least know what they were for or against.

775
01:23:15,000 --> 01:23:20,000
That's the way I remember the reasoning for that one being in there.

776
01:23:20,000 --> 01:23:25,000
Do you have some to say it looks like.

777
01:23:25,000 --> 01:23:32,000
Yeah, well, I think that in an instance where this was not a policy.

778
01:23:32,000 --> 01:23:41,000
I think the board could still request for the clerk to provide a report as to who vote who is submitting in favor or opposition.

779
01:23:41,000 --> 01:23:42,000
So.

780
01:23:42,000 --> 01:23:46,000
All right, the policy requires for us to do it.

781
01:23:46,000 --> 01:23:50,000
I would just think it would be good practice.

782
01:23:50,000 --> 01:23:53,000
If we have somebody submitting a paper, it'd be.

783
01:23:53,000 --> 01:23:59,000
Okay, John, though, is registered for it or against it and move on.

784
01:23:59,000 --> 01:24:06,000
I think that's good policy for the record.

785
01:24:06,000 --> 01:24:10,000
So what you're saying is just the name and then whether they're there.

786
01:24:10,000 --> 01:24:16,000
Or it or opposed to it or probably name a disability and then for against.

787
01:24:16,000 --> 01:24:18,000
Is that what it states?

788
01:24:18,000 --> 01:24:20,000
That's the way I was reading it.

789
01:24:20,000 --> 01:24:21,000
Well, it's the member's name.

790
01:24:21,000 --> 01:24:22,000
It's that dress.

791
01:24:22,000 --> 01:24:27,000
It's whether they support our polls or have no stance on the subject.

792
01:24:27,000 --> 01:24:31,000
I guess I would say the municipality because I feel like we've already.

793
01:24:31,000 --> 01:24:39,000
Nailed that down because there's probably others places that we said address and people have been not using their address.

794
01:24:39,000 --> 01:24:51,000
One thing that actually a couple other notes that I had is there was the deadline of 3pm.

795
01:24:52,000 --> 01:24:53,000
And.

796
01:24:53,000 --> 01:24:57,000
I just wanted to bring this up for conversation because 3pm.

797
01:24:57,000 --> 01:25:01,000
Or a 5 o'clock meeting, say, make sense.

798
01:25:01,000 --> 01:25:05,000
But then it'd be 3pm safe for planning and zoning would be 6.

799
01:25:05,000 --> 01:25:07,000
Then I'm looking at.

800
01:25:07,000 --> 01:25:12,000
There's other committee meetings that are earlier than that too.

801
01:25:12,000 --> 01:25:17,000
So do we want to have it as more like 2 hours before the meeting.

802
01:25:18,000 --> 01:25:23,000
I mean, I don't know when is like public safety or something, isn't that like.

803
01:25:23,000 --> 01:25:25,000
Safety is a 5 30.

804
01:25:25,000 --> 01:25:26,000
I 30.

805
01:25:26,000 --> 01:25:29,000
I were boards of 4, but nobody's ever.

806
01:25:29,000 --> 01:25:31,000
As long as I've been on it.

807
01:25:31,000 --> 01:25:37,000
I'd recommend keeping in at one time because if you're trying to attract different times.

808
01:25:37,000 --> 01:25:42,000
They can get confusing to the members of love against you when to submit.

809
01:25:42,000 --> 01:25:45,000
Yeah, it's one of the bring that up.

810
01:25:46,000 --> 01:25:53,000
And then the last thing I wanted to bring up is under the item 2.

811
01:25:53,000 --> 01:25:55,000
There was a.

812
01:25:55,000 --> 01:26:00,000
Where it talks about the village president.

813
01:26:00,000 --> 01:26:06,000
We should also put in like brackets behind the village president has chair.

814
01:26:06,000 --> 01:26:08,000
So.

815
01:26:08,000 --> 01:26:12,000
Do you see what I'm getting at.

816
01:26:12,000 --> 01:26:17,000
It says direction of the village president and then it should be bracket or chair.

817
01:26:17,000 --> 01:26:21,000
Yep, yep.

818
01:26:21,000 --> 01:26:22,000
I see which.

819
01:26:22,000 --> 01:26:23,000
Okay. Yeah.

820
01:26:23,000 --> 01:26:27,000
Because if you like read down and I think it's number 4, it's village president or chair.

821
01:26:27,000 --> 01:26:29,000
I just think we should be consistent.

822
01:26:29,000 --> 01:26:33,000
That's the last thing I had.

823
01:26:33,000 --> 01:26:40,000
Alicia.

824
01:26:40,000 --> 01:26:47,000
When it comes to the first item, I think that we could.

825
01:26:47,000 --> 01:26:49,000
Probably be more creative.

826
01:26:49,000 --> 01:26:52,000
And I kind of.

827
01:26:52,000 --> 01:26:55,000
Agree with staff on.

828
01:26:55,000 --> 01:27:00,000
I don't think staff wants to read or be on video, maybe reading.

829
01:27:00,000 --> 01:27:06,000
Something that they don't necessarily agree with, but it's always out in the.

830
01:27:07,000 --> 01:27:08,000
Metaverse.

831
01:27:08,000 --> 01:27:10,000
So I mean, we have voicemail.

832
01:27:10,000 --> 01:27:12,000
People can leave a voicemail.

833
01:27:12,000 --> 01:27:15,000
I mean, I think there's other things if someone is not here.

834
01:27:15,000 --> 01:27:21,000
If they want to register a voicemail and say it in their own voice, we could play that.

835
01:27:21,000 --> 01:27:23,000
It's just an idea.

836
01:27:23,000 --> 01:27:25,000
It doesn't limit speech.

837
01:27:25,000 --> 01:27:31,000
It allows people to speak in their own voice without necessarily.

838
01:27:31,000 --> 01:27:37,000
Kind of getting that if people want to say something nefarious, they can say it in their own voice.

839
01:27:37,000 --> 01:27:49,000
And have a problem really per se with two because thinking back to other circumstances where there was a father speaking on behalf of his two children who couldn't speak.

840
01:27:49,000 --> 01:27:51,000
I feel like that's okay.

841
01:27:51,000 --> 01:27:55,000
And then the last one was.

842
01:27:56,000 --> 01:28:03,000
I do think that we should scratch the address from there and just have people state their municipality.

843
01:28:03,000 --> 01:28:08,000
For.

844
01:28:08,000 --> 01:28:11,000
Basically the history and safety reasons.

845
01:28:11,000 --> 01:28:13,000
So.

846
01:28:15,000 --> 01:28:18,000
I just have a quick question on that on the form.

847
01:28:18,000 --> 01:28:20,000
Do we want the person's address?

848
01:28:21,000 --> 01:28:27,000
And then they just state their municipality or do you not want the address at all.

849
01:28:27,000 --> 01:28:33,000
Does there have been situations where somebody's wanted to reach out to somebody that commented and the only.

850
01:28:33,000 --> 01:28:39,000
The only way we have to contact them is from them placing their address on the form.

851
01:28:39,000 --> 01:28:42,000
So just that clarification.

852
01:28:43,000 --> 01:28:48,000
I would say we have address, but it could be optional.

853
01:28:48,000 --> 01:28:52,000
I guess if somebody doesn't want to put it, but.

854
01:28:52,000 --> 01:28:55,000
I do think it's important to have it.

855
01:28:55,000 --> 01:29:03,000
It'd be really nice if people feel it if people are listening because there are so many people that don't know what municipality they live in.

856
01:29:03,000 --> 01:29:06,000
And the address does help clarify that.

857
01:29:06,000 --> 01:29:10,000
I would keep the address on the form.

858
01:29:11,000 --> 01:29:14,000
Lane.

859
01:29:14,000 --> 01:29:19,000
Yeah, I think the address is a good thing to keep.

860
01:29:19,000 --> 01:29:24,000
I don't really have any issues with this.

861
01:29:24,000 --> 01:29:29,000
I do like your at least his idea about voicemail or.

862
01:29:29,000 --> 01:29:33,000
Even video, maybe some kind of video message.

863
01:29:33,000 --> 01:29:36,000
I think that wouldn't be a terrible idea.

864
01:29:37,000 --> 01:29:41,000
I don't want to limit people.

865
01:29:41,000 --> 01:29:46,000
Limit what they have the same so.

866
01:29:46,000 --> 01:29:48,000
I feel like I'm.

867
01:29:48,000 --> 01:29:58,000
Good with keeping most of the stuff and.

868
01:29:58,000 --> 01:30:00,000
Melanie.

869
01:30:01,000 --> 01:30:03,000
Yes, thank you.

870
01:30:03,000 --> 01:30:10,000
And my daughter just started singing in the background like right before you called on me. So this is perfect.

871
01:30:10,000 --> 01:30:13,000
So for a.

872
01:30:13,000 --> 01:30:15,000
I.

873
01:30:15,000 --> 01:30:21,000
Just I don't have a problem leaving it in.

874
01:30:21,000 --> 01:30:28,000
It's not something that happens often where we've had a staff or trustee have to read a statement for someone.

875
01:30:28,000 --> 01:30:32,000
So in fact, I personally can't remember a time when that has happened.

876
01:30:32,000 --> 01:30:36,000
So I think it's okay to leave it in the interest of.

877
01:30:36,000 --> 01:30:43,000
You know, allowing people to have their voices heard at meetings.

878
01:30:43,000 --> 01:30:47,000
But I'm kind of indifferent to it, I guess.

879
01:30:47,000 --> 01:30:55,000
And then for be the question of like, do we need to place limits on how many times a person can speak on behalf of someone else?

880
01:30:55,000 --> 01:31:02,000
I don't think so. I, you know, looking back to the data center, for example, those meetings where.

881
01:31:02,000 --> 01:31:09,000
That's probably like the height of, you know, public involvement that we've seen at meetings in a long time that I can imagine.

882
01:31:09,000 --> 01:31:14,000
So even in that type of a situation where we had a lot of public commenters and.

883
01:31:14,000 --> 01:31:17,000
Multiple people, you know, reading statements for others.

884
01:31:17,000 --> 01:31:23,000
I don't think that that was problematic at all and I'd be in favor of leaving it as is to encourage.

885
01:31:24,000 --> 01:31:26,000
People to be able to do that.

886
01:31:26,000 --> 01:31:36,000
And then first seed, I think I'm echoing what others have said. I think it is important to have the address on the form for contact purposes and also just verification that they're.

887
01:31:36,000 --> 01:31:42,000
Of where they're from, but for reading it out loud when we're just reading.

888
01:31:42,000 --> 01:31:50,000
Reading the name and whether they're opposed or against. I think it's fine just to state the municipality.

889
01:31:51,000 --> 01:31:55,000
For the record for those security reasons that others have mentioned.

890
01:31:55,000 --> 01:31:58,000
I think that covers everything that I had.

891
01:31:58,000 --> 01:32:06,000
Thanks.

892
01:32:06,000 --> 01:32:08,000
Anybody else?

893
01:32:08,000 --> 01:32:09,000
Good.

894
01:32:09,000 --> 01:32:10,000
I have a question for out.

895
01:32:10,000 --> 01:32:19,000
If we allow audio and or video recordings to be submitted and then for us to share them, we have to hold those for a certain number of years.

896
01:32:19,000 --> 01:32:20,000
Is that correct?

897
01:32:20,000 --> 01:32:24,000
Seven years. Okay, just so we have to prepare it.

898
01:32:24,000 --> 01:32:25,000
So.

899
01:32:25,000 --> 01:32:34,000
Not saying it's a good or bad idea, but it just does work into our IT world and how much service space we will need to hold those things. So.

900
01:32:34,000 --> 01:32:39,000
And then if some whatever they submit, we have to play and share.

901
01:32:40,000 --> 01:32:47,000
No matter what is said or projected on the screen is that fair.

902
01:32:47,000 --> 01:32:50,000
Like if.

903
01:32:50,000 --> 01:33:00,000
Well, right, I'm just saying if the gentleman who likes to join our meetings on occasion and do whatever, if he decided to submit that video and it's a three minute video of.

904
01:33:01,000 --> 01:33:08,000
We have to show that then.

905
01:33:08,000 --> 01:33:14,000
If it's pornography, you wouldn't have to show it unless it was an integral part of the message.

906
01:33:14,000 --> 01:33:24,000
You know, you get into a situation where you're determining whether or not the person is.

907
01:33:25,000 --> 01:33:30,000
Whether that's that speech or whether that's activity.

908
01:33:30,000 --> 01:33:35,000
There are situations where pornography can be considered speech.

909
01:33:35,000 --> 01:33:42,000
But in a situation where you're talking about commenting on a public policy, you're probably not going to get into that and I.

910
01:33:42,000 --> 01:33:48,000
There would be circumstances probably most of the time that you would not show a visual.

911
01:33:48,000 --> 01:33:51,000
Pornographic video.

912
01:33:51,000 --> 01:33:54,000
As long as you read the message that was.

913
01:33:54,000 --> 01:33:59,000
We're able to let people hear the message that the person was giving.

914
01:33:59,000 --> 01:34:10,000
I'm sorry I'm losing my voice.

915
01:34:11,000 --> 01:34:13,000
Jim.

916
01:34:13,000 --> 01:34:17,000
I'd say if we want to make a change to a I would.

917
01:34:17,000 --> 01:34:23,000
Not have video just knowing the storage base of it and because of that.

918
01:34:24,000 --> 01:34:37,000
It would just be limited to a voicemail if we would want to do it that way or video or audio.

919
01:34:37,000 --> 01:34:47,000
I'm personally okay the way it is because I'm comfortable as a chair reading anything that would be submitted even if it wasn't my opinion.

920
01:34:48,000 --> 01:34:56,000
I would be comfortable reading other people's with the disclaimer that this is the opinion of.

921
01:34:56,000 --> 01:34:59,000
So and so of whatever municipality.

922
01:34:59,000 --> 01:35:03,000
That I am reading on their behalf.

923
01:35:03,000 --> 01:35:06,000
If you had to is that.

924
01:35:06,000 --> 01:35:08,000
You comfortable with that.

925
01:35:08,000 --> 01:35:10,000
I have had.

926
01:35:11,000 --> 01:35:19,000
Situations I don't know how many within the last few years that we have had to read a statement of someone.

927
01:35:19,000 --> 01:35:26,000
The one thing that is difficult is we have the parameters of 50 words or 30 seconds.

928
01:35:26,000 --> 01:35:29,000
Which can get a little hairy.

929
01:35:29,000 --> 01:35:36,000
Sometimes if it's a written out thing we don't I don't have time to count out that it's 50 words.

930
01:35:36,000 --> 01:35:38,000
And so.

931
01:35:38,000 --> 01:35:46,000
That that's one thing that can be a little difficult to abide by in the policy.

932
01:35:46,000 --> 01:35:49,000
So do you prefer the award count.

933
01:35:49,000 --> 01:35:52,000
I'm thinking a time limit.

934
01:35:52,000 --> 01:35:58,000
A time limit is easier we can set a timer read the statement when the timer is done.

935
01:35:58,000 --> 01:35:59,000
The statement is done.

936
01:36:00,000 --> 01:36:07,000
The statement will be obviously written down so it is available to anybody else that would want to see it.

937
01:36:07,000 --> 01:36:12,000
Any portion that wasn't read or didn't get through.

938
01:36:12,000 --> 01:36:20,000
So does a written statement have to be read into.

939
01:36:20,000 --> 01:36:22,000
This or can it be.

940
01:36:22,000 --> 01:36:29,000
Submitted digitally and for people he'd rather than read in.

941
01:36:29,000 --> 01:36:38,000
People always have the option to send in an email of their statement if they're unable to be at a board meeting which we see very frequently.

942
01:36:38,000 --> 01:36:42,000
But the way the policy is written is if somebody.

943
01:36:42,000 --> 01:36:47,000
Gives a statement we do have to read that into the record.

944
01:36:48,000 --> 01:36:50,000
Just just to clarify.

945
01:36:50,000 --> 01:36:54,000
There's no requirement that anything be read other than your own policy.

946
01:36:54,000 --> 01:36:56,000
If that's what your question.

947
01:36:56,000 --> 01:36:59,000
Well, I'm just wondering if we keep you know somebody.

948
01:36:59,000 --> 01:37:05,000
Sends an email in or even a written statement can it just be.

949
01:37:05,000 --> 01:37:08,000
You know put in digitally.

950
01:37:08,000 --> 01:37:16,000
Anybody who wants to get an email with it that kind of thing or like the board would automatically get that so we can see that kind of thing.

951
01:37:17,000 --> 01:37:22,000
That's done all the time. I mean people send things to us trustees.

952
01:37:22,000 --> 01:37:27,000
A email or a letter carrier pigeon. However, they do it.

953
01:37:27,000 --> 01:37:33,000
You can get those communications and you don't bring them to a meeting and read them typically.

954
01:37:33,000 --> 01:37:39,000
This is just a policy that you guys have adopted that says if somebody says I want the shredded meeting.

955
01:37:39,000 --> 01:37:43,000
They can fill out this form and then it has to be read.

956
01:37:43,000 --> 01:37:53,000
So if somebody wants their opinion expressed.

957
01:37:53,000 --> 01:37:59,000
On a topic and they submit something in writing.

958
01:37:59,000 --> 01:38:03,000
There's no law says it has to be read.

959
01:38:03,000 --> 01:38:10,000
But what you submit in writing becomes part of the official record of the meeting.

960
01:38:11,000 --> 01:38:15,000
If you submit something for a meeting it becomes the record of the meeting.

961
01:38:15,000 --> 01:38:21,000
It's always going to be a public record even if it's in your own email account and that's the only place that appears.

962
01:38:21,000 --> 01:38:23,000
I'm just thinking in a room.

963
01:38:23,000 --> 01:38:26,000
There's no requirement that anything be read.

964
01:38:26,000 --> 01:38:31,000
No legal requirement that things be read out loud at a meeting.

965
01:38:32,000 --> 01:38:37,000
They can still be communicated to you. The reading of them is public performance.

966
01:38:37,000 --> 01:38:41,000
It's not communicating it to you because you already have it.

967
01:38:41,000 --> 01:38:47,000
I guess that's where I'm getting stuck. Is public appearance before the board?

968
01:38:47,000 --> 01:38:52,000
If that's what we're talking about is a public appearance before the board.

969
01:38:52,000 --> 01:38:56,000
Whether it's zoom or whether it's I guess I'm kind of thinking out loud.

970
01:38:56,000 --> 01:39:00,000
Whether it's zoom or whether it's in person.

971
01:39:00,000 --> 01:39:07,000
It's that a separate thing from wanting the board to know your feelings on something.

972
01:39:07,000 --> 01:39:11,000
In which case it can just be submitted in writing.

973
01:39:11,000 --> 01:39:13,000
You follow me? I mean.

974
01:39:13,000 --> 01:39:19,000
If you want to make a public appearance you come in or you go on zoom and you make a public appearance.

975
01:39:19,000 --> 01:39:24,000
If you just want to register your opposition or your support.

976
01:39:24,000 --> 01:39:29,000
You can do it via writing and it's part of the record.

977
01:39:29,000 --> 01:39:35,000
There are a number of different ways people can communicate their feelings, their opinions, their thoughts to the board.

978
01:39:35,000 --> 01:39:41,000
They can do it privately by email. They can do it by telephone. They can do it by showing up at a meeting and talking.

979
01:39:41,000 --> 01:39:45,000
They're just different ways of communicating to the board.

980
01:39:45,000 --> 01:39:49,000
Either way you get the information.

981
01:39:49,000 --> 01:39:54,000
Either way anything that's documented in writing or recorded.

982
01:39:54,000 --> 01:39:59,000
It's going to be a public record that anybody can get access to.

983
01:39:59,000 --> 01:40:06,000
So it's really just a different medium in which they get their information to you.

984
01:40:06,000 --> 01:40:10,000
Okay, thank you.

985
01:40:10,000 --> 01:40:15,000
I mean we can always I think thinking more about this as we're kicking the ball around.

986
01:40:15,000 --> 01:40:22,000
There's nothing that says we can't always update our policy, right? If we need be.

987
01:40:22,000 --> 01:40:26,000
And Jim already said he has no problem reading everything.

988
01:40:26,000 --> 01:40:29,000
So I'm just kidding.

989
01:40:29,000 --> 01:40:35,000
But I feel like I feel like then if things get out of order or they turn that way,

990
01:40:35,000 --> 01:40:40,000
then we can always look as a board to, you know, make changes.

991
01:40:40,000 --> 01:40:44,000
So I know there's no action on this, but I'm kind of going back on what I said.

992
01:40:44,000 --> 01:40:47,000
I just offered that as a suggestion.

993
01:40:47,000 --> 01:40:52,000
But I feel like since we really haven't seen that issue and this is our policy,

994
01:40:52,000 --> 01:40:55,000
we can change it whenever I'm okay.

995
01:40:56,000 --> 01:41:05,000
I'm just trying to go through.

996
01:41:05,000 --> 01:41:10,000
I was thinking while you were talking, Colleen, as far as like, who might you miss?

997
01:41:10,000 --> 01:41:14,000
There's individuals that would say send us emails.

998
01:41:14,000 --> 01:41:20,000
Some of them pretty frequently that then they, they feel like we're not reading the email.

999
01:41:20,000 --> 01:41:31,000
I would be a reason that they'd want to come here and speak in front of us to make sure that we're hearing what they say would give us in writing.

1000
01:41:31,000 --> 01:41:37,000
And they could find somebody to read it for them and then they got the three minutes.

1001
01:41:37,000 --> 01:41:46,000
But if they don't have an opinion that somebody else would read for them or an individual that is willing to come in and read it for them,

1002
01:41:46,000 --> 01:41:55,000
then they would have the opportunity to have one of us read it for them by keeping that in.

1003
01:41:55,000 --> 01:41:59,000
So how many people is that? I don't know.

1004
01:41:59,000 --> 01:42:01,000
I guess.

1005
01:42:01,000 --> 01:42:07,000
But over the course of how long is this policy been a year or two probably.

1006
01:42:07,000 --> 01:42:09,000
I would say about a year and a half.

1007
01:42:09,000 --> 01:42:18,000
Yeah, we probably had them read. I mean, I'm thinking maybe 10 different statements. I've maybe heard maybe up to 15.

1008
01:42:18,000 --> 01:42:30,000
I would say 10 to 20 would be a fair guess.

1009
01:42:30,000 --> 01:42:37,000
So I mean, like I said, it will prepare the draft documents seems like the only change substantial changes.

1010
01:42:37,000 --> 01:42:48,000
As an item C kind of going away from the address reading of that address to the municipality, but requiring the address that I'm recording.

1011
01:42:48,000 --> 01:42:52,000
That right.

1012
01:42:52,000 --> 01:42:54,000
Okay.

1013
01:42:54,000 --> 01:42:55,000
Thank you.

1014
01:42:55,000 --> 01:42:59,000
So not much change.

1015
01:42:59,000 --> 01:43:03,000
All right, let's move on to.

1016
01:43:03,000 --> 01:43:15,000
8.2, which is resolution 2026-108, a resolution authorizing the village president and village clerk to execute a grant agreement with habitat for humanity of Dane County.

1017
01:43:15,000 --> 01:43:17,000
Alex.

1018
01:43:17,000 --> 01:43:29,000
So we had reviewed a draft and a red line version of this grant agreement at the last village board meeting, a couple issues that we're still working to resolve, one of which was insurance.

1019
01:43:29,000 --> 01:43:38,000
The last piece of it was regarding a potential future payment of pilot, which is a payment in the property taxes.

1020
01:43:38,000 --> 01:43:51,000
At the boards direction, they, you all revised that section to have habitat, potentially pay a pilot up to 180 days, especially after 180 days of them.

1021
01:43:51,000 --> 01:43:57,000
Constructing a housing unit and still owning it, and they were accepting of that change.

1022
01:43:57,000 --> 01:44:02,000
So outside of that, there's no additional changes beyond what we talked about last time.

1023
01:44:02,000 --> 01:44:05,000
Thank you.

1024
01:44:05,000 --> 01:44:13,000
We have no public appearances on this topic. Is there a motion to approve 2026-108.

1025
01:44:13,000 --> 01:44:18,000
Second by Brad second of violation. Is there any discussion?

1026
01:44:18,000 --> 01:44:24,000
I will just add just as an update that habitat did close on the property today.

1027
01:44:24,000 --> 01:44:27,000
Great.

1028
01:44:27,000 --> 01:44:30,000
Okay. All those in favor, renegade by saying aye.

1029
01:44:30,000 --> 01:44:34,000
Any opposed indicate by saying no.

1030
01:44:34,000 --> 01:44:37,000
Motion carries unanimously.

1031
01:44:37,000 --> 01:44:42,000
New business resolution 2026-110.

1032
01:44:42,000 --> 01:44:48,000
Resolution authorizing village president and clerk to execute an agreement for waste disposal services.

1033
01:44:48,000 --> 01:44:57,000
Doug and Greg will be doing the staff presentation.

1034
01:44:57,000 --> 01:45:01,000
Sorry, trying to get Brad a microphone that works.

1035
01:45:01,000 --> 01:45:07,000
Yeah. So I, there was a memo in the packet. We did get three qualified bidders.

1036
01:45:07,000 --> 01:45:10,000
It was GFL waste management and Pelletary.

1037
01:45:11,000 --> 01:45:15,000
Again, I were able to review those bids and found GFL to be the low bidder.

1038
01:45:15,000 --> 01:45:24,000
That cost for next year is $115,000 higher than this year. You can see it's a $2.18 per unit increase for that.

1039
01:45:24,000 --> 01:45:28,000
This is having the same exact services as we've had.

1040
01:45:28,000 --> 01:45:33,000
That's far, right? So it's a weekly garbage pickup by weekly recycling pickup.

1041
01:45:34,000 --> 01:45:43,000
We also have bulk items being picked up on a week on a monthly basis on a scheduled day or the week of the month that it'll happen.

1042
01:45:43,000 --> 01:45:48,000
We do have bulk containers. This does increase the bulk containers to two that will be out at the yard waste site.

1043
01:45:48,000 --> 01:45:54,000
So the one gets filled up rather quickly. So that helps get rid of that.

1044
01:45:54,000 --> 01:45:58,000
We also have the cardboard containers that we have at the yard waste site.

1045
01:45:58,000 --> 01:46:03,000
Very soon we'll be transitioning them back here towards the public services building for the winter time,

1046
01:46:03,000 --> 01:46:06,000
but that helps people with recycling.

1047
01:46:06,000 --> 01:46:20,000
Because if we went with weekly recycling as well as weekly garbage, that's another additional on top of the $115,000 increase and additional $230,000 increase.

1048
01:46:20,000 --> 01:46:26,000
Now, I have heard from some residents, not a lot, but I do hear from residents asking for weekly pickup.

1049
01:46:26,000 --> 01:46:32,000
They can contract with GFL on their own or any other garbage caller for that matter,

1050
01:46:32,000 --> 01:46:35,000
but GFL will probably be the most reasonable.

1051
01:46:35,000 --> 01:46:42,000
Because if they got a garbage, not because of the arbitrage, if another garbage seller has to start to coming into the village and pick up for somebody,

1052
01:46:42,000 --> 01:46:48,000
there might be an additional charge. GFL will provide an additional part and pick up four folks at the same rate were charged.

1053
01:46:48,000 --> 01:46:57,000
They're recycling at $4.35 per month. So that's what the resident would be charged or the extra cart in recycling.

1054
01:46:57,000 --> 01:47:00,000
You'd be picked up every other week.

1055
01:47:00,000 --> 01:47:07,000
So that is an option for those residents who feel like they have or who have more recycling than one cart full.

1056
01:47:07,000 --> 01:47:14,000
They can certainly opt to do that. It's a reasonable cost for just them versus, you know, myself personally living in the village.

1057
01:47:15,000 --> 01:47:24,000
I recycle as much as I can, and I still can fill a recycling cart every two weeks, right? So, but there are others who generate way more.

1058
01:47:24,000 --> 01:47:36,000
And so I think there are options available to them. So because of that, after reviewing all the stuff, we recommend we sign for another five year term with GFL.

1059
01:47:36,000 --> 01:47:41,000
Any questions from folks.

1060
01:47:42,000 --> 01:47:43,000
All right.

1061
01:47:43,000 --> 01:47:52,000
Here is how many additional units are we having in this quote from the last one since they were going up by a percentage every year.

1062
01:47:52,000 --> 01:47:55,000
Anyways, you wouldn't think the increase would be that drastic.

1063
01:47:55,000 --> 01:48:00,000
What do you say? How many, how many more units from the last quote?

1064
01:48:01,000 --> 01:48:05,000
Like, were there that? Is there that many more people in the village now that they're projecting?

1065
01:48:05,000 --> 01:48:14,000
So that much the cost of fuel is significantly higher. I'm sure the cost for tipping fees and other things to get rid of that garbage.

1066
01:48:14,000 --> 01:48:19,000
Those, you know, everywhere in the world costs to continue to inflation, right? It's driven things up.

1067
01:48:19,000 --> 01:48:25,000
So to take care of that, that's why this cost is there.

1068
01:48:26,000 --> 01:48:38,000
Had we decided not to go up for bid and just worked with GFL, we would have had to negotiate the price for the next number of years, right? So while in the past, history is dictated.

1069
01:48:38,000 --> 01:48:42,000
We've gotten a better quote. This is the first time we haven't.

1070
01:48:42,000 --> 01:48:48,000
But again, it's a different world we're in with the cost of everything going up. So we estimate.

1071
01:48:48,000 --> 01:48:57,000
So this is based on 4,416 units, I think it was ahead in there that are being picked. So I, we have a number every month.

1072
01:48:57,000 --> 01:49:05,000
A marsh in our office sends to GFL. Here's the number of new homes, basically, that have been added to our account.

1073
01:49:05,000 --> 01:49:11,000
And that adds up. So we act, we have an factor of 12 homes a month that we go by every month.

1074
01:49:11,000 --> 01:49:29,000
So when I put the base of 4,416, that was if I could do the whole year at once, right? So it's actually lower than that to start the year, but by the end of the year, when you average that out, it comes about 4,416 units per month.

1075
01:49:30,000 --> 01:49:38,000
I will add waste management on the weekly recycling. They didn't even submit.

1076
01:49:38,000 --> 01:49:56,000
But the rest of their bid was actually based on the previous year rate plus CPI WST adjustment, which is a waters sewer trash national rate, right? So we can either use that or use 5%.

1077
01:49:56,000 --> 01:50:14,000
So when I calculated, I just went with 5% because I, with the CPI, WST adjustment would be his variable. So it's hard for me to quantify what that could be. I mean, it could be significantly less or it could be higher, but I just want with a 5% just for budgeting purpose because it makes it easier for us.

1078
01:50:14,000 --> 01:50:29,000
Oh, garbage is expensive.

1079
01:50:29,000 --> 01:50:34,000
Okay, we have no public appearances on this.

1080
01:50:34,000 --> 01:50:50,000
Is there a motion to approve 2026-110 resolution authorizing the village president and clerk to execute an agreement or waste disposal services.

1081
01:50:50,000 --> 01:50:52,000
I'll make that motion.

1082
01:50:52,000 --> 01:50:55,000
Motion by Jim. Is there a second?

1083
01:50:55,000 --> 01:50:58,000
I'll second.

1084
01:50:58,000 --> 01:51:02,000
Was the second, please.

1085
01:51:02,000 --> 01:51:04,000
Go ahead, Alicia.

1086
01:51:04,000 --> 01:51:06,000
I'll second.

1087
01:51:06,000 --> 01:51:12,000
Motion by Jim, seconded by Alicia, any discussion?

1088
01:51:12,000 --> 01:51:17,000
See, no discussion. All those in favor indicate by saying aye.

1089
01:51:17,000 --> 01:51:20,000
Aye.

1090
01:51:20,000 --> 01:51:23,000
All those opposed, no.

1091
01:51:23,000 --> 01:51:26,000
Motion carries unanimously.

1092
01:51:28,000 --> 01:51:42,000
9.2, resolution 2026-111, a resolution authorizing the village administrator to execute a future growth plan agreement with your Becker, so it's incorporated bill.

1093
01:51:42,000 --> 01:51:49,000
So when I have the team from Fairbucker join us up front here, so they can answer any questions in regards to the proposal.

1094
01:51:49,000 --> 01:51:55,000
There's a memo in your packet here, the memo and the resolution treads long.

1095
01:51:55,000 --> 01:51:59,000
The need for a growth study.

1096
01:51:59,000 --> 01:52:16,000
So as you know, see levy limits indicate or obligate villages to grow as far as net need construction to be able to expand their budgets, their expenditure budgets.

1097
01:52:16,000 --> 01:52:23,000
So we do track the rate of growth in the village of the forest and what remains as far as develop properties.

1098
01:52:23,000 --> 01:52:38,000
And when I say develop properties, it's properties that have are reachable with utilities and have a owner that's willing to sell the property for development.

1099
01:52:38,000 --> 01:52:53,000
And then looking at the number of acres left in the village and understanding and talking with those property owners, we, we estimate that we have approximately 7 years left of development into forest.

1100
01:52:53,000 --> 01:53:02,000
Given the current rate of approximately 5% or 100 120 acres each year.

1101
01:53:03,000 --> 01:53:15,000
So with that part of what we do here as part of economic development and community development, as we, we do some forecasting and we do some projecting, you know, we talked to property owners and.

1102
01:53:15,000 --> 01:53:24,000
And folks within the real estate market to understand what the demand is in our area.

1103
01:53:24,000 --> 01:53:39,000
With that being said, we know that through our experiences and through the strategic plan objectives, we do need to look and project at how the village is going to look like in the future.

1104
01:53:39,000 --> 01:53:56,000
We understand that the only way for the village to grow is one through redevelopment, which is expensive and return on investment is smaller than if you are to expand into undeveloped areas.

1105
01:53:56,000 --> 01:54:05,000
And then we know that because we're bored by a village, those winter to the north and to the east.

1106
01:54:05,000 --> 01:54:19,000
We have a cooperative boundary agreement with Burke and to the south and then we've just entered a municipal boundary agreement and the town of Westport is expected to incorporate soon.

1107
01:54:20,000 --> 01:54:28,000
The only areas for us to expand growth is to the West into the town of Vienna.

1108
01:54:28,000 --> 01:54:41,000
That being said, one of the parameters that we take a look at initially when we look at development is whether or not we're able to service it with water and sewer.

1109
01:54:41,000 --> 01:54:49,000
And that is primarily driven by land formation, elevation and sensitivity in areas.

1110
01:54:49,000 --> 01:55:00,000
So that's what we are proposing to do here is to look out 25 years ahead and see and have where we project the growth of the forest may be.

1111
01:55:00,000 --> 01:55:10,000
And then we will study that area. You know, I think you'll see in the proposal that we take a look at things like population growth.

1112
01:55:10,000 --> 01:55:22,000
We take a look at analysis of so growth area spatial analysis, which includes the type of use that's relatable to the area.

1113
01:55:23,000 --> 01:55:28,000
We look at public infrastructure expansions or water sewer transportation.

1114
01:55:28,000 --> 01:55:39,000
And then we are able to utilize this information as we set up for our planning documents that guide the village.

1115
01:55:39,000 --> 01:55:42,000
I think there's a question as to why are we doing this now?

1116
01:55:43,000 --> 01:55:54,000
You know, this is something that that's been planned. It was identified in our strategic plan back on that was adopted in 2023.

1117
01:55:54,000 --> 01:56:00,000
We understand that our comprehensive plan needs to be updated every 10 years.

1118
01:56:00,000 --> 01:56:07,000
Last time around, we updated it at five years, just because of the rate of growth in the village.

1119
01:56:07,000 --> 01:56:12,000
So the last time that we updated the our comprehensive plan was in 2023.

1120
01:56:12,000 --> 01:56:16,000
So we are in year three of that iteration.

1121
01:56:16,000 --> 01:56:21,000
So, so two years from now, we may be looking at that updating again.

1122
01:56:21,000 --> 01:56:28,000
And this data and this information will be helpful for the planning and zoning commission and the village board at that time to make decisions on.

1123
01:56:28,000 --> 01:56:33,000
I'll potentially the village is going to look for the next 10 years.

1124
01:56:34,000 --> 01:56:41,000
In addition to that, like I stated, the strategic plan was adopted in 2023.

1125
01:56:41,000 --> 01:56:47,000
That's a five year plan. So we anticipate that we'll be looking at a new strategic plan in 2028.

1126
01:56:47,000 --> 01:56:57,000
This information also feeds into that. Not only are we looking at physical growth, but this information can provide us.

1127
01:56:58,000 --> 01:57:04,000
With with tidbits on what we need to do internally for in regards to organizational growth.

1128
01:57:04,000 --> 01:57:07,000
And so with that, I'll stop there.

1129
01:57:07,000 --> 01:57:18,000
I'll let the guys from from there by going to kind of walk through what the proposal is, including timelines and opportunities for public participation.

1130
01:57:18,000 --> 01:57:25,000
I do want to quickly just pull attention to the map that's at the back of this proposal.

1131
01:57:26,000 --> 01:57:31,000
Which includes the area of land, which we we believe.

1132
01:57:31,000 --> 01:57:36,000
From the data that's been presented in our current system.

1133
01:57:36,000 --> 01:57:40,000
That we may be able to extend to based off of elevations.

1134
01:57:40,000 --> 01:57:44,000
And so this is the study area that we are proposing.

1135
01:57:44,000 --> 01:57:51,000
It doesn't necessarily mean that this is all the land area that's going to be within the village of the forest by 2050.

1136
01:57:52,000 --> 01:57:59,000
Again, we need to study out to these areas to ensure that we're able to service these areas should development happen in the future.

1137
01:57:59,000 --> 01:58:05,000
And so that we're being proactive in those situations and not reactive to to develop an opportunity.

1138
01:58:09,000 --> 01:58:14,000
I can answer any questions at this point, or we can turn it over to the very better folks.

1139
01:58:15,000 --> 01:58:18,000
If you're back or folks.

1140
01:58:18,000 --> 01:58:23,000
Push the button on your microphone for the little circle and bottom turns green.

1141
01:58:23,000 --> 01:58:27,000
Talk nice and close to it so we can hear you tell us who you are.

1142
01:58:27,000 --> 01:58:28,000
All right.

1143
01:58:28,000 --> 01:58:29,000
Sounds good.

1144
01:58:29,000 --> 01:58:30,000
Thanks, President Little.

1145
01:58:30,000 --> 01:58:32,000
My name is Matthew Miller.

1146
01:58:32,000 --> 01:58:34,000
I'm a beer breakers urban planner.

1147
01:58:34,000 --> 01:58:36,000
With me this evening is my colleague, Tyler.

1148
01:58:36,000 --> 01:58:41,000
He's a part of our engineering team from our reefer office as well.

1149
01:58:42,000 --> 01:58:46,000
So building upon bills kind of outlining of the plan.

1150
01:58:46,000 --> 01:58:57,000
I think the easiest way to kind of categorize or explain the not just the intent, but kind of the components, the key pieces behind what the effort would entail.

1151
01:58:57,000 --> 01:59:03,000
I would say primarily three pillars to the plan or to this effort broadly.

1152
01:59:03,000 --> 01:59:06,000
One would be engagement.

1153
01:59:06,000 --> 01:59:08,000
Two would be analysis.

1154
01:59:09,000 --> 01:59:13,000
And three would be that the document creation itself.

1155
01:59:13,000 --> 01:59:19,000
So I'll kind of daisy chain through the three and if questions arise, we can go from there.

1156
01:59:19,000 --> 01:59:26,000
So on the engagement piece are chats with Bill as well as Alex.

1157
01:59:26,000 --> 01:59:35,000
You know, kind of wanting to ensure that as a game plan as a kind of a tool in the toolbox for the village going forward.

1158
01:59:35,000 --> 01:59:43,000
Obviously that ability to have the pertinent committees as well as obviously the public as well as residents voices to be heard.

1159
01:59:43,000 --> 01:59:52,000
So part of this part of this first pillar, this engagement pillar, the game plan is to have a couple of the upcoming committee meetings.

1160
01:59:52,000 --> 01:59:56,000
We'll have this as an agenda item.

1161
01:59:56,000 --> 02:00:01,000
To a certain extent, there may be some things where you got to go in depth.

1162
02:00:01,000 --> 02:00:03,000
Ironically, then have that bigger picture.

1163
02:00:03,000 --> 02:00:10,000
And what I mean by that is we'll talk with public services, for example, again, game plan.

1164
02:00:10,000 --> 02:00:13,000
Tell me about utility provisioning, for example.

1165
02:00:13,000 --> 02:00:15,000
Public safety.

1166
02:00:15,000 --> 02:00:16,000
It's okay.

1167
02:00:16,000 --> 02:00:24,000
If this growth continues, if the village grows westward into some or all these lands in the lifetime of this plan.

1168
02:00:25,000 --> 02:00:31,000
What would the game plan be for fire station, for example, not necessarily specific location, but thinking.

1169
02:00:31,000 --> 02:00:39,000
Okay, in terms of our usual metrics, we have to hit that desire to have a certain response time or criteria that we have to meet.

1170
02:00:39,000 --> 02:00:42,000
Okay, what, how does that kind of plan picture.

1171
02:00:42,000 --> 02:00:46,000
In addition, still kind of with this engagement piece.

1172
02:00:46,000 --> 02:01:00,000
Well, public services, public safety discussion with the fire and US board speaking to the, to the fire example that I just gave discussion with plan commission as well.

1173
02:01:00,000 --> 02:01:06,000
In addition, kind of book ending the process earlier in this process in this fall, kind of a public.

1174
02:01:06,000 --> 02:01:09,000
Open house kind of team up some initial information.

1175
02:01:09,000 --> 02:01:13,000
Here's, here's the village now.

1176
02:01:13,000 --> 02:01:16,000
And we're thinking about that.

1177
02:01:16,000 --> 02:01:19,000
What expansion could happen westward.

1178
02:01:19,000 --> 02:01:24,000
Hearing thoughts, ideas, concerns from the residents, both at the beginning of the process.

1179
02:01:24,000 --> 02:01:30,000
And also, near the end of the process, when we're in winter, early 2027.

1180
02:01:30,000 --> 02:01:32,000
Saying we had your initial feedback.

1181
02:01:32,000 --> 02:01:38,000
We had it at several village board committee meetings kind of talking to certain specific components.

1182
02:01:38,000 --> 02:01:52,000
Now we're at this point with a draft or near final version of hey, want to want to present this to the public one your eyes to be able to be on it again, prior to potential adoption by, by the village board.

1183
02:01:52,000 --> 02:01:55,000
So let's kind of the engagement piece.

1184
02:01:55,000 --> 02:01:59,000
The analysis piece bill spoke to it a little bit.

1185
02:01:59,000 --> 02:02:03,000
I would say probably under this kind of the second pillar.

1186
02:02:03,000 --> 02:02:05,000
Three or four key things really would be.

1187
02:02:05,000 --> 02:02:07,000
Okay. I had kind of thinking about. Thanks, Bill.

1188
02:02:07,000 --> 02:02:13,000
Review of these existing documents reference to your existing.

1189
02:02:13,000 --> 02:02:18,000
Comprehensive plan from 2023, but also some of the recent the water studies.

1190
02:02:19,000 --> 02:02:22,000
The 2011, it was the North Yohara.

1191
02:02:22,000 --> 02:02:27,000
Future urban development area. I'm remembering the acronym correctly.

1192
02:02:27,000 --> 02:02:39,000
That study that one's 10 to 15 years old now, but I know that harp see another regional bodies use that as a tool and they look at that and considering hey, what's what might be being proposed in a certain area.

1193
02:02:39,000 --> 02:02:44,000
So using the framework of existing language and village plans of.

1194
02:02:44,000 --> 02:02:47,000
Okay, what has been the game plan? What is still the game plan?

1195
02:02:47,000 --> 02:02:52,000
How might it need to change in the context of as we do our research and go through the study.

1196
02:02:52,000 --> 02:02:56,000
So what existing documents can tell us.

1197
02:02:56,000 --> 02:03:03,000
Demographic analysis of we're in one of the one of the counties in the state that is growing.

1198
02:03:03,000 --> 02:03:06,000
We're in one of the municipalities in Dane County.

1199
02:03:06,000 --> 02:03:09,000
That's growing population wise at a decent clip.

1200
02:03:09,000 --> 02:03:15,000
So what does that mean in terms of provisioning for housing single family.

1201
02:03:15,000 --> 02:03:18,000
Multi family, et cetera.

1202
02:03:18,000 --> 02:03:27,000
Kind of third kind of portion third building block of this pillar is.

1203
02:03:27,000 --> 02:03:33,000
Spatial analysis, taking the study area and saying, okay, this is the whole area.

1204
02:03:33,000 --> 02:03:38,000
However, kind of to think backwards. Okay, where's their wetland?

1205
02:03:38,000 --> 02:03:40,000
Where's their steep slope?

1206
02:03:40,000 --> 02:03:43,000
Where are their places that would be a nightmare to try to get utilities into?

1207
02:03:43,000 --> 02:03:48,000
Obviously, there may be circumstances where it's not the most efficient thing to put.

1208
02:03:48,000 --> 02:03:54,000
The utilities to that location, even if we are chatting 15, 20 years in the future.

1209
02:03:54,000 --> 02:04:01,000
It might be an area that's best preserved as open space or the game plan to have it as a village parking future.

1210
02:04:01,000 --> 02:04:04,000
Just just one example.

1211
02:04:04,000 --> 02:04:12,000
Kind of the fourth remaining piece of this analysis pillar is public infrastructure expansion.

1212
02:04:12,000 --> 02:04:16,000
And I can chat more on it, even though I'm not an engineer.

1213
02:04:16,000 --> 02:04:19,000
But if you want to speak to a Tyler.

1214
02:04:19,000 --> 02:04:25,000
Yeah, I mean, so we would definitely take a look at what we could serve with gravity, sanitary, sir.

1215
02:04:25,000 --> 02:04:33,000
But you can always have a lift station and the cost associated with that to serve these lands, including water systems as well.

1216
02:04:33,000 --> 02:04:42,000
There's plenty of in the water study. We looked at that as well, but trying to break it down more where we need a booster station if needed.

1217
02:04:42,000 --> 02:04:46,000
And then road system through these areas as well.

1218
02:04:46,000 --> 02:04:55,000
And then the kind of the third final pillar that I referenced was the document, that product itself.

1219
02:04:55,000 --> 02:05:02,000
And what this would, this would entail is tail end of this calendar year.

1220
02:05:02,000 --> 02:05:13,000
We would have we would basically bring together the efforts of the engagement component, these pieces that constitute our analysis into this draft product.

1221
02:05:13,000 --> 02:05:19,000
That would be provided the game plan, at least our schedule is a tail end around the time you're the holidays.

1222
02:05:19,000 --> 02:05:27,000
I know it's always kind of a crazy time of year for folks, but it's a good kind of line of the sand to help get things done and things moving.

1223
02:05:27,000 --> 02:05:40,000
So our game plan would be around the holidays, have that draft version one over to Bill Alex, broadly to village staff to put eyes on and say, okay, you know, XYZ thing.

1224
02:05:40,000 --> 02:05:43,000
Do we need to think about it a little bit more? Do we need to do fine tuning?

1225
02:05:43,000 --> 02:06:01,000
That really puts us in a position where early in calendar year 2027, a second round, a draft version two, if you will, can be a good place where we have, as I referenced earlier, that chat with that chat, almost like a public open house or that open forum

1226
02:06:01,000 --> 02:06:11,000
where it's available, residents can put eyes on and see, okay, this was, you know, the context or, oh, I heard a little bit about this or maybe a neighbor went to one of these meetings.

1227
02:06:11,000 --> 02:06:18,000
What was actually going on? Like what's what's it leading to, you know, and then that hopefully puts us in a position.

1228
02:06:18,000 --> 02:06:27,000
Middle of February where it could be considered by village board for adoption and subsequent to that, it can kind of be as I referenced at the very beginning.

1229
02:06:27,000 --> 02:06:39,000
A tool in the toolbox for you all to be able to leverage with a comprehensive plan update, strategic initiatives, your recreation plan, your, your corp.

1230
02:06:39,000 --> 02:06:54,000
If there's, you know, it can kind of feed into that plan from a DNR grant perspective as well of what might meet, we need to think about for trails and other amenities and services going into the future.

1231
02:06:54,000 --> 02:06:59,000
So, I guess that's kind of trying to keep it high level overview.

1232
02:06:59,000 --> 02:07:05,000
I'm happy to answer any questions or hear any feedback and comments.

1233
02:07:05,000 --> 02:07:08,000
So, again, this is a planning document.

1234
02:07:08,000 --> 02:07:23,000
It provides, I think, opportunity to be proactive so that if they're, say, a developer that is interested in the village, we can look to this and let the developers.

1235
02:07:23,000 --> 02:07:29,000
And let the developer know, you know, which places are favorable versus others.

1236
02:07:29,000 --> 02:07:42,000
If there's a landowner who was thinking about succession planning, whether it's in five years or 25 years, and now have an indication from the villages to where we plan to grow.

1237
02:07:43,000 --> 02:07:54,000
In a lot than other communities know how to plan, you know, whether it's the MPO with transportation, where it's carpsy with urban service cereal.

1238
02:07:54,000 --> 02:07:58,000
Or it's the town of Vienna in negotiating a boundary agreement.

1239
02:07:58,000 --> 02:08:04,000
The study provides a foundation for us to conduct that business.

1240
02:08:13,000 --> 02:08:15,000
Anybody have any questions?

1241
02:08:21,000 --> 02:08:23,000
Okay, I guess not.

1242
02:08:23,000 --> 02:08:25,000
I'm sorry.

1243
02:08:25,000 --> 02:08:27,000
I have.

1244
02:08:27,000 --> 02:08:34,000
Maybe questions, but I think my questions are going to be more opinions and discussion. So I'm.

1245
02:08:35,000 --> 02:08:41,000
Is it going to bring anything up at this point, even if it is a question?

1246
02:08:41,000 --> 02:08:49,000
Well, what's your question?

1247
02:08:50,000 --> 02:09:04,000
I can tell you, I look at your, your public comment sort of schedule and it looks to me being very front loaded with asking for surveys and opinions.

1248
02:09:04,000 --> 02:09:13,000
And then when you get to working with staff to formulate a report or whatever you want to call it.

1249
02:09:14,000 --> 02:09:25,000
It's more internal and not necessarily open to the public and then there's going to be something presented to the public at the turn of the year.

1250
02:09:25,000 --> 02:09:31,000
And at that point, it looks to me being very rushed.

1251
02:09:31,000 --> 02:09:33,000
To completion.

1252
02:09:34,000 --> 02:09:44,000
You appreciate it being completed and say February because even if it goes long, it can be done under the current makeup of the board.

1253
02:09:44,000 --> 02:09:48,000
But I'm just questioning.

1254
02:09:48,000 --> 02:09:56,000
Why so much input in the front end because I don't think the public is going to have anything really the comment on.

1255
02:09:57,000 --> 02:10:06,000
I think they're going to want to see some of like the, like the maps that are saying that engineering reaches and things like that.

1256
02:10:06,000 --> 02:10:11,000
So they can actually comment on something legitimate to look at.

1257
02:10:11,000 --> 02:10:17,000
So I would, I personally feel it should be flipped a little bit and move quicker to report.

1258
02:10:17,000 --> 02:10:22,000
They have more public comment at the end.

1259
02:10:22,000 --> 02:10:26,000
I wonder your pick on that. I guess that's my question.

1260
02:10:30,000 --> 02:10:35,000
Trustee Simpson appreciate the question in the comments. So I think.

1261
02:10:35,000 --> 02:10:44,000
From, from our team's perspective in terms of kind of being it up the, the approach and the thought process was.

1262
02:10:44,000 --> 02:10:48,000
I guess I go back a little bit to the earlier comment of.

1263
02:10:49,000 --> 02:10:57,000
Trying to have that the ability to go into that, into that specific detail, but still be able to have that broader picture.

1264
02:10:57,000 --> 02:11:05,000
And what I mean by that is that desire to have and chatting with those, the committees earlier in the process to say.

1265
02:11:06,000 --> 02:11:14,000
That broad direction kind of that broad vision of going from a full breadth of quote anything as possible to.

1266
02:11:14,000 --> 02:11:22,000
Okay, given constraints of geographical or otherwise to better hone that to get us to a point where it's okay based on the feedback.

1267
02:11:22,000 --> 02:11:28,000
From the appropriate folks on village committees village bodies as well as staff.

1268
02:11:28,000 --> 02:11:37,000
Okay, now that there's that more refined direction, then more fine, then the more fine tune approach to that analysis can occur.

1269
02:11:37,000 --> 02:11:44,000
That was our conception. I guess for Bill and Alex, I know obviously in terms of this agreement.

1270
02:11:44,000 --> 02:11:49,000
We T up showing two or three of these meetings front loaded.

1271
02:11:49,000 --> 02:11:54,000
Trustee Simpson as you referenced October, November timeframe.

1272
02:11:54,000 --> 02:12:00,000
I would say it doesn't have to be we're not married to that in the context of it.

1273
02:12:00,000 --> 02:12:03,000
It doesn't have to be in October, November.

1274
02:12:03,000 --> 02:12:09,000
And if those meetings are later in the process that I think would be okay for us.

1275
02:12:09,000 --> 02:12:18,000
It might give an opportunity analysis wise to see what stuff might come up earlier in the process that could be troublesome.

1276
02:12:18,000 --> 02:12:29,000
But it's ultimately, I guess, to directly answer your question of, hey, the public engagement was front loaded and then near the end that's.

1277
02:12:29,000 --> 02:12:34,000
Okay, now there's that product, but then it feels like your bigger team is more chatting with.

1278
02:12:34,000 --> 02:12:37,000
Village at that point.

1279
02:12:37,000 --> 02:12:40,000
I understand.

1280
02:12:40,000 --> 02:12:43,000
I understand that that's that is how it's kind of teed up.

1281
02:12:44,000 --> 02:12:56,000
Know that it was purposeful for our kind of vantage point in terms of strategy, but it's not something that's 100% locked in married to have to be there.

1282
02:12:56,000 --> 02:13:11,000
If there are concerns from other board members or staff in terms of how that engagement is kind of spaced out or approach.

1283
02:13:12,000 --> 02:13:20,000
So just to clarify for everybody, this is just a study that should the village decide to move.

1284
02:13:20,000 --> 02:13:23,000
Towards the West.

1285
02:13:23,000 --> 02:13:27,000
This is what it would look like if we did that.

1286
02:13:27,000 --> 02:13:30,000
Correct. I mean, that's really what we're talking about here.

1287
02:13:31,000 --> 02:13:41,000
So, yeah, so this document here is pertaining to this planning study or planning document provides guidance to the village.

1288
02:13:41,000 --> 02:13:50,000
So, you know, I think your statement, you know, if the village decides, I don't know if we have a decision in that.

1289
02:13:50,000 --> 02:13:56,000
So, you know, that's, you know, we've talked about this many times before.

1290
02:13:57,000 --> 02:14:01,000
But annexation addition of lands to the village.

1291
02:14:01,000 --> 02:14:04,000
That's that's that's driven by the landlord.

1292
02:14:04,000 --> 02:14:10,000
You know, whether they want to hook through the village water in our sewer or receive village services.

1293
02:14:10,000 --> 02:14:15,000
Landowner dictates that or the developer.

1294
02:14:15,000 --> 02:14:22,000
What we're doing here is we're being proactive in the science where we're taking the effort.

1295
02:14:23,000 --> 02:14:26,000
We're investing the funds to say.

1296
02:14:26,000 --> 02:14:31,000
If lands decide to add to the village.

1297
02:14:31,000 --> 02:14:35,000
These are the places that make sense where the village to grow.

1298
02:14:35,000 --> 02:14:37,000
And here are the places that don't make sense.

1299
02:14:37,000 --> 02:14:45,000
There's what's going to, you know, in this area, we project that's going to probably be a higher return of investment for the village.

1300
02:14:45,000 --> 02:14:54,000
Because we also have physical analysis tools that show for every subdivision, it's going to cost the village X amount to maintain and move forward.

1301
02:14:54,000 --> 02:15:04,000
Whether that's a that's a better return on investment or whether, you know, it's a it's a residential subdivision two miles away from the village.

1302
02:15:04,000 --> 02:15:06,000
You know, which doesn't make any sense.

1303
02:15:06,000 --> 02:15:14,000
So, you know, the study is going to be able to provide us again with with the data, the projections.

1304
02:15:14,000 --> 02:15:18,000
You know, we're looking at say population.

1305
02:15:18,000 --> 02:15:23,000
We know that from the same demographic surveys.

1306
02:15:23,000 --> 02:15:28,000
That our population went up 2000 people in one year.

1307
02:15:28,000 --> 02:15:36,000
Project that out with a more aggressive car seat projection to 2025.

1308
02:15:36,000 --> 02:15:38,000
What does that look like?

1309
02:15:38,000 --> 02:15:42,000
Does it make sense to be more spread out?

1310
02:15:42,000 --> 02:15:45,000
Or does it make sense to be more dense?

1311
02:15:45,000 --> 02:15:52,000
Which areas are should we, which areas make sense to have.

1312
02:15:52,000 --> 02:15:57,000
Say more industrial where potential land forms are later.

1313
02:15:57,000 --> 02:16:03,000
Versus land forms that are more.

1314
02:16:03,000 --> 02:16:08,000
Adaptable for residential housing.

1315
02:16:09,000 --> 02:16:14,000
What areas should be parks, which area should be put into environmental.

1316
02:16:14,000 --> 02:16:21,000
You know, so this that's what the study is is intended to do.

1317
02:16:21,000 --> 02:16:24,000
Again, it provides the information and knowledge.

1318
02:16:24,000 --> 02:16:27,000
It doesn't provide per se the obligation.

1319
02:16:27,000 --> 02:16:31,000
The information that we we obtain from this.

1320
02:16:31,000 --> 02:16:38,000
We then can put that into our comprehensive plan and start to decide.

1321
02:16:38,000 --> 02:16:41,000
You know, what are the future zoning areas?

1322
02:16:41,000 --> 02:16:44,000
What's the E.T.J. or E.T.Z.

1323
02:16:44,000 --> 02:16:49,000
What areas require a community part?

1324
02:16:49,000 --> 02:16:53,000
You know, depending on distance.

1325
02:16:53,000 --> 02:16:57,000
So it really helps us start the planning process.

1326
02:16:58,000 --> 02:17:03,000
And like I said, it's an indicator to those that are interested in the village of the forest.

1327
02:17:03,000 --> 02:17:06,000
No matter where they're from.

1328
02:17:06,000 --> 02:17:08,000
They can read this document.

1329
02:17:08,000 --> 02:17:10,000
It's a public document, right?

1330
02:17:10,000 --> 02:17:15,000
And it shows indication as to what we as the village of the forest plan to do.

1331
02:17:15,000 --> 02:17:20,000
And so that's that's one of the purposes of planning and getting, you know,

1332
02:17:20,000 --> 02:17:25,000
this far ahead when you're looking at a 25 year study.

1333
02:17:25,000 --> 02:17:30,000
By the way, our strategic plan calls for a 50 year study.

1334
02:17:30,000 --> 02:17:35,000
You know, there's just no way to project out that far and be accurate on something like that.

1335
02:17:35,000 --> 02:17:40,000
So that's why we decided on a 25 year study.

1336
02:17:40,000 --> 02:17:49,000
But I think, I think a lot of people have the question of how much does the village of the forest grow?

1337
02:17:49,000 --> 02:17:52,000
When does it, who does it continue on forever?

1338
02:17:52,000 --> 02:17:54,000
Or does it stop at some point?

1339
02:17:54,000 --> 02:17:59,000
What does it, you know, what makes sense as far as utility extensions?

1340
02:17:59,000 --> 02:18:02,000
When does it not feel like a community anymore?

1341
02:18:02,000 --> 02:18:08,000
Those are a lot of the questions that I think the study is going to start to address.

1342
02:18:08,000 --> 02:18:14,000
And then from there, who knows how we're going to look in 25 years.

1343
02:18:14,000 --> 02:18:19,000
If we stay at the rate that we're growing now, five to seven percent.

1344
02:18:20,000 --> 02:18:21,000
That's substantial.

1345
02:18:21,000 --> 02:18:28,000
If there's a, you know, I hiccup in the market or the bubble burst.

1346
02:18:28,000 --> 02:18:33,000
He could still be at 15,000 in 25 years.

1347
02:18:33,000 --> 02:18:34,000
It's just depends.

1348
02:18:34,000 --> 02:18:41,000
I'll just add to just, I mean, everything bill saying is another informational tool, right,

1349
02:18:41,000 --> 02:18:48,000
to provide a decision making, but also, as Bill mentioned earlier to in potentially looking at a boundary agreement.

1350
02:18:48,000 --> 02:18:54,000
It, this information obviously helps us plan our growth, but it also potentially helps identify.

1351
02:18:54,000 --> 02:18:57,000
However, that boundary agreement shakes out.

1352
02:18:57,000 --> 02:18:59,000
Where can we serve utilities?

1353
02:18:59,000 --> 02:19:01,000
Where does it make sense to coordinate on those types of things?

1354
02:19:01,000 --> 02:19:10,000
So I would say it's a broader planning document that could potentially have implications and benefits to those parties too, as that goes forward.

1355
02:19:10,000 --> 02:19:16,000
And then to clarify, and I think we could probably accommodate that within the structure.

1356
02:19:16,000 --> 02:19:20,000
Just to clarify, Jim, are you thinking so sort of like a.

1357
02:19:20,000 --> 02:19:33,000
Call it a preliminary draft document is sort of complete at one point and then put out to provide another engagement piece to then solicit further impact or input or like.

1358
02:19:33,000 --> 02:19:36,000
I guess feedback on that draft.

1359
02:19:36,000 --> 02:19:43,000
I would say what I'm feeling when I look at that is that there's engagement in the front.

1360
02:19:43,000 --> 02:19:48,000
And I must use that engagement to come up with the plan.

1361
02:19:48,000 --> 02:19:56,000
And then once it would go back out to the public, I'm afraid that is going to feel like it's a set plan.

1362
02:19:56,000 --> 02:20:05,000
So I think it needs to be presented again as more or less a draft and have an opportunity for public comment.

1363
02:20:05,000 --> 02:20:13,000
And the truth is I don't personally think an open house format is the correct format for that.

1364
02:20:13,000 --> 02:20:17,000
If that's one that we want to do, I think that's fine.

1365
02:20:17,000 --> 02:20:22,000
But I also feel there should be a public hearing involved with that.

1366
02:20:22,000 --> 02:20:27,000
Just so everybody feels like they are being heard.

1367
02:20:27,000 --> 02:20:35,000
I don't know if that's a planning and zoning or a board meeting or maybe a work session.

1368
02:20:35,000 --> 02:20:46,000
But I feel there's a meeting missing in that tail end before it goes to potential adoption.

1369
02:20:46,000 --> 02:20:50,000
I suspect that's something we could take up later.

1370
02:20:50,000 --> 02:20:53,000
Well, in terms of procedure.

1371
02:20:53,000 --> 02:20:58,000
I mean, for tonight's purposes, we're authorizing the.

1372
02:20:58,000 --> 02:21:03,000
Be your record to do this growth plan.

1373
02:21:03,000 --> 02:21:05,000
There is.

1374
02:21:05,000 --> 02:21:09,000
There is a potential issue in terms of changing the schedule.

1375
02:21:09,000 --> 02:21:17,000
The way the contract is written right now, if the schedule is extended by more than a month.

1376
02:21:17,000 --> 02:21:22,000
They may be entitled additional compensation beyond what you're contracting for.

1377
02:21:22,000 --> 02:21:27,000
So if you are going to have a change in what this protocol is,

1378
02:21:27,000 --> 02:21:39,000
I think you probably want to work that out before you approve a contract that locks you into a particular protocol.

1379
02:21:39,000 --> 02:21:44,000
Anybody have anything?

1380
02:21:45,000 --> 02:21:52,000
I think I just in hearing the sentiments.

1381
02:21:52,000 --> 02:22:01,000
I think that it's important to have something of substance for people to actually comment on. So.

1382
02:22:01,000 --> 02:22:08,000
I see how I guess I think that a more in favor of.

1383
02:22:08,000 --> 02:22:13,000
Changing if we have the availability to.

1384
02:22:13,000 --> 02:22:18,000
Move where that commentary comes.

1385
02:22:18,000 --> 02:22:24,000
So I'll just offer this for consideration for bill as much as for everybody else as well.

1386
02:22:24,000 --> 02:22:28,000
I wonder if there's an opportunity for us to build some of that in.

1387
02:22:28,000 --> 02:22:33,000
Engage the force and some of the platforms that we already have as.

1388
02:22:33,000 --> 02:22:37,000
Staff level, I guess.

1389
02:22:37,000 --> 02:22:54,000
Yeah, so there's a there's a virtual survey here that we in that agreement intends to put out here to engage. I would say, you know, I don't think that agreement here specifies as to when exactly these meetings are.

1390
02:22:54,000 --> 02:22:57,000
So I think we have a flexibility.

1391
02:22:57,000 --> 02:23:03,000
If it's done before the end of the deadline for the study itself.

1392
02:23:03,000 --> 02:23:13,000
A lot of so when I think about this, it's a lot like the comprehensive plan when we were putting that together. There's multiple things going on at the same time.

1393
02:23:13,000 --> 02:23:18,000
The planning team and engineering team are collecting a lot of technical data.

1394
02:23:18,000 --> 02:23:24,000
In addition to collecting social data, right? So comments coming in.

1395
02:23:24,000 --> 02:23:29,000
There are seven different meetings here that's that's identified.

1396
02:23:29,000 --> 02:23:34,000
And the question is whether or not some of these meetings can be combined.

1397
02:23:34,000 --> 02:23:40,000
Between the committees with joint meetings or a.

1398
02:23:40,000 --> 02:23:42,000
Committee of the whole.

1399
02:23:42,000 --> 02:23:53,000
To provide a meeting, an additional meeting to at the tail end of it to get to a public hearing per se.

1400
02:23:54,000 --> 02:23:57,000
So I think that's a good workaround.

1401
02:23:57,000 --> 02:23:59,000
You know, I think.

1402
02:23:59,000 --> 02:24:03,000
Rebecca has the villages municipal attorney has some.

1403
02:24:03,000 --> 02:24:13,000
Knowledge of what we want to do here in the village and flexibility to work with the village to accomplish these goals. And so.

1404
02:24:14,000 --> 02:24:22,000
If the board had wanted to approve it tonight, that would be my suggestion is just to blanket.

1405
02:24:22,000 --> 02:24:27,000
The engagement opportunities to the survey and then the seven meetings.

1406
02:24:27,000 --> 02:24:36,000
Public meetings and then let those board together a more.

1407
02:24:36,000 --> 02:24:42,000
Friendly schedule as to getting more comment on the tail end versus the front end.

1408
02:24:43,000 --> 02:24:45,000
If bill if I may.

1409
02:24:45,000 --> 02:24:52,000
With regards to trustee Simpson's comment on that potentially the desirability for public hearing.

1410
02:24:52,000 --> 02:24:55,000
I would say in the context of kind of that.

1411
02:24:55,000 --> 02:25:01,000
The runway we have in terms of kind of the game plan timing or the length.

1412
02:25:01,000 --> 02:25:06,000
Of when the agreement is going on, you're saying middle of February.

1413
02:25:06,000 --> 02:25:09,000
We do have kind of a bill alluded to.

1414
02:25:09,000 --> 02:25:15,000
We kind of have one or two placeholders in the plan of a public engagement event of some.

1415
02:25:15,000 --> 02:25:23,000
Or open house or otherwise not specifically locked down date wise, but I bring that up in the context of the desirability of public hearing.

1416
02:25:23,000 --> 02:25:31,000
We do they have that ability availability in terms of noticing just from timeline perspective of it needed to be.

1417
02:25:31,000 --> 02:25:37,000
Class one 30 day almost like if you were doing a comprehensive plan.

1418
02:25:37,000 --> 02:25:42,000
There is that wiggle room within the confines of the existing.

1419
02:25:42,000 --> 02:25:49,000
And a time frame to be able to do that. So I just wanted to put that out there as well.

1420
02:25:49,000 --> 02:25:55,000
Jan.

1421
02:25:56,000 --> 02:26:01,000
Let's see.

1422
02:26:01,000 --> 02:26:06,000
Where I was in my notes here. Okay. So I first wanted to say that I agree.

1423
02:26:06,000 --> 02:26:11,000
That with Jim in that I don't feel that the public open house is ideal.

1424
02:26:11,000 --> 02:26:18,000
And if we're going to do something like this, that a public meeting would make a lot more sense.

1425
02:26:19,000 --> 02:26:31,000
And then Ale had said and I can't quote him, but something to the effect of it may be better not to lock this in until we get this nail down.

1426
02:26:31,000 --> 02:26:36,000
So that being said, and also.

1427
02:26:36,000 --> 02:26:41,000
I still I'm questioning because this is an informational study.

1428
02:26:41,000 --> 02:26:44,000
Is it really necessary at this time?

1429
02:26:45,000 --> 02:26:50,000
And so for those reasons, I don't think that I can vote for this to go forward to me.

1430
02:26:50,000 --> 02:26:55,000
And that's I don't I don't need anyone else's comment, but that's just kind of where I'm at.

1431
02:26:55,000 --> 02:26:58,000
And just to.

1432
02:26:58,000 --> 02:27:01,000
That's a slightly good segue.

1433
02:27:01,000 --> 02:27:08,000
I'm glad you mentioned that, Jan, that it's an informational study because I think this might get to the heart of what you were asking earlier when.

1434
02:27:09,000 --> 02:27:12,000
And partially on Jim on some of your comments to.

1435
02:27:12,000 --> 02:27:21,000
I just want to be clear, even though this is titled infrastructure growth plan or whatever it's titled, it's not a regulatory or policy document.

1436
02:27:21,000 --> 02:27:30,000
So this is something that is informational and would feed into a potential comprehensive plan update, which then would have its own set of public engagement.

1437
02:27:30,000 --> 02:27:34,000
Actually, statutory public hearing, all of that stuff.

1438
02:27:35,000 --> 02:27:41,000
So kind of, I think when you were actually, Jim, you made the comment, well, it's like the public's looking at it and this is a done deal.

1439
02:27:41,000 --> 02:27:43,000
It's not there's not a deal, right?

1440
02:27:43,000 --> 02:27:48,000
Or say it's an informational guiding document to feed into them.

1441
02:27:48,000 --> 02:27:49,000
What would be future planning?

1442
02:27:49,000 --> 02:27:52,000
So all the comments are valid.

1443
02:27:52,000 --> 02:27:54,000
I just want to clarify to that.

1444
02:27:54,000 --> 02:27:57,000
This is not a policy or regulatory document.

1445
02:27:58,000 --> 02:28:02,000
Before we get.

1446
02:28:02,000 --> 02:28:07,000
Too much further into this, we do have a couple of public appearances.

1447
02:28:07,000 --> 02:28:10,000
We do have a couple of public appearances on this.

1448
02:28:10,000 --> 02:28:13,000
And I'd like to hear from them.

1449
02:28:18,000 --> 02:28:20,000
Did you have that, Kelly?

1450
02:28:20,000 --> 02:28:24,000
Oh.

1451
02:28:24,000 --> 02:28:26,000
Okay.

1452
02:28:27,000 --> 02:28:30,000
The first one I was.

1453
02:28:30,000 --> 02:28:34,000
Handed was.

1454
02:28:34,000 --> 02:28:35,000
Damn.

1455
02:28:35,000 --> 02:28:39,000
Mel is opposed and cannot be here.

1456
02:28:39,000 --> 02:28:47,000
So he is designating around the mind holds to read a statement on his behalf.

1457
02:28:48,000 --> 02:28:56,000
You ready, Kelly?

1458
02:28:56,000 --> 02:28:57,000
Okay.

1459
02:28:57,000 --> 02:28:59,000
Your members of the board.

1460
02:28:59,000 --> 02:29:00,000
My name is Sam.

1461
02:29:00,000 --> 02:29:05,000
I'm a 21 year old town of Vienna resident and a lifelong member of this community.

1462
02:29:05,000 --> 02:29:10,000
I cannot attend tonight's meeting because I am currently at UW Madison studying agronomy,

1463
02:29:10,000 --> 02:29:13,000
which focuses on craps and agricultural production.

1464
02:29:14,000 --> 02:29:22,000
I was made aware of the forest 25 year development development plan yesterday and to say I was disappointed would be an understatement.

1465
02:29:22,000 --> 02:29:27,000
I grew up on my family's dairy farm here in Vienna and I have worked on that farm since I was nine years old.

1466
02:29:27,000 --> 02:29:35,000
It was through working on that farm that I developed my passion for agriculture and ultimately decided to pursue an agronomy degree.

1467
02:29:35,000 --> 02:29:42,000
I'm investing in an education so I can have a future in agriculture, but I need farmland to have a future in.

1468
02:29:42,000 --> 02:29:48,000
When we continue taking productive farmland out of agriculture, we aren't just changing what the land looks like.

1469
02:29:48,000 --> 02:29:53,000
We're taking away opportunities for the next generation of farmers and agriculturalists.

1470
02:29:53,000 --> 02:29:58,000
When I look at this proposed development, I don't just see lines on map.

1471
02:29:58,000 --> 02:29:59,000
I see farmland.

1472
02:29:59,000 --> 02:30:01,000
I see my family's farm.

1473
02:30:01,000 --> 02:30:07,000
I see land I have worked on my entire life and land that I hoped could be a part of my future.

1474
02:30:07,000 --> 02:30:11,000
My family's farm has run in our family since 1852.

1475
02:30:11,000 --> 02:30:14,000
Four years before the forest was officially planted.

1476
02:30:14,000 --> 02:30:19,000
That is generations of history, hard work and pride tied to this land.

1477
02:30:19,000 --> 02:30:24,000
That history cannot simply be replaced with houses and development.

1478
02:30:24,000 --> 02:30:26,000
And this isn't just about my family.

1479
02:30:26,000 --> 02:30:31,000
It's about what kind of community Vienna and a forest want to be for the next generation.

1480
02:30:31,000 --> 02:30:38,000
I was recently selected as a rural champion by Comphere Financial and award given to one individual in Wisconsin.

1481
02:30:38,000 --> 02:30:47,000
When I was asked why I wanted to support rural communities and stand up for what I believe in, my answer was simple because this community has given me so much.

1482
02:30:47,000 --> 02:30:56,000
After my sister experienced a life-changing farm accident, farmers, teachers, business owners and countless others stepped up to help my family.

1483
02:30:56,000 --> 02:31:00,000
That is the deforest in Vienna community I know and I'm proud to be from.

1484
02:31:00,000 --> 02:31:03,000
Neighbors helping neighbors.

1485
02:31:03,000 --> 02:31:07,000
People doing the right thing even when it isn't the easiest choice.

1486
02:31:07,000 --> 02:31:10,000
That is why this is so difficult for me.

1487
02:31:10,000 --> 02:31:16,000
I have represented this community at the local, state and national levels through FFA and I am proud to call it home.

1488
02:31:16,000 --> 02:31:24,000
But I don't believe protecting our community means sacrificing farmland and the people who depend on it simply for continued development.

1489
02:31:24,000 --> 02:31:28,000
Deforest has an opportunity to change this narrative.

1490
02:31:29,000 --> 02:31:32,000
Listen to your constituents. Listen to your neighbors.

1491
02:31:32,000 --> 02:31:38,000
And think about what this community will look like not just five or ten years from now but for the next generation.

1492
02:31:38,000 --> 02:31:46,000
Please don't let short-term development come at the expense of history, agriculture and the people that make this community what it is.

1493
02:31:46,000 --> 02:31:52,000
Thank you for your time and thank you for considering the future and integrity of our community.

1494
02:31:52,000 --> 02:31:54,000
Thank you, Rhonda.

1495
02:31:54,000 --> 02:31:57,000
Next is Cass Summerfeld.

1496
02:31:57,000 --> 02:32:19,000
Hi, my name is Cassandra Summerfeld from Windsor.

1497
02:32:19,000 --> 02:32:26,000
I am an opposition of item 9.2 authorizing the village administrator to execute a future growth plan agreement.

1498
02:32:26,000 --> 02:32:31,000
Development shouldn't happen here in the future and there is no need to see if you can handle development.

1499
02:32:31,000 --> 02:32:38,000
The majority of this land is filled with precious irreplaceable habitats including wetlands and native forests.

1500
02:32:38,000 --> 02:32:44,000
According to Dane County land and water resources over half of the wetlands in Dane County have been lost over the last century.

1501
02:32:44,000 --> 02:32:47,000
Many of those that remain have been degraded.

1502
02:32:47,000 --> 02:32:51,000
Also, almost the entire area is farmland preservation.

1503
02:32:51,000 --> 02:32:54,000
I emailed all of you a map showing the preservation area.

1504
02:32:54,000 --> 02:32:59,000
This seems to be a waste of time and resources since this land is already planned for preservation.

1505
02:32:59,000 --> 02:33:05,000
Not to mention a logistical nightmare likely met with opposition due to the environmental impacts.

1506
02:33:05,000 --> 02:33:12,000
According to the UW Ag sector, one of the most pressing concerns is the increasing loss of agricultural land in Dane County.

1507
02:33:12,000 --> 02:33:19,000
Between 2001 and 2021, Dane County experienced a staggering 17% loss of ag land.

1508
02:33:19,000 --> 02:33:29,000
Alarmingly, 76% of new development is occurring on soils classified as important farmland directly impacting our capacity for food production.

1509
02:33:29,000 --> 02:33:36,000
While recent figures aren't available yet, I can only imagine how much more we have lost in the last five years.

1510
02:33:36,000 --> 02:33:39,000
You can see precious land disappearing everywhere.

1511
02:33:39,000 --> 02:33:47,000
The village administrator is directly contributing to the crisis of habitat and farmland loss with seemingly little to nothing the board or residents can do about it.

1512
02:33:47,000 --> 02:33:54,000
This seems to be a severe lack of consideration for the environment despite the prevalence of sensitive ecological areas.

1513
02:33:54,000 --> 02:34:02,000
I'm very concerned that the village administrator having more authority to coordinate and enable more development on such important land.

1514
02:34:03,000 --> 02:34:11,000
We need natural land and farmland, not development. Please don't assist in the destruction of this incredible environment and soil that surrounds us.

1515
02:34:11,000 --> 02:34:21,000
Opposing the agreement seems the only opportunity for the board to stop future development before the handshapes begin and it becomes a matter of developers just making it work.

1516
02:34:21,000 --> 02:34:28,000
Instead of poaching incredible land, perhaps we could focus on smart growth within our own village, not just growth.

1517
02:34:28,000 --> 02:34:29,000
Thank you for your time.

1518
02:34:32,000 --> 02:34:46,000
Thank you.

1519
02:34:46,000 --> 02:34:57,000
That concludes our public appearances. Is there any more discussion? I wanted to get those in before we got discussing any further than we already had.

1520
02:34:57,000 --> 02:35:03,000
What is the cost associated with this agreement?

1521
02:35:03,000 --> 02:35:08,000
I believe the proposed cost is about $43,000.

1522
02:35:08,000 --> 02:35:19,000
We were budgeted in our capital improvement plan to study infrastructure improvements and expansion at $40,000.

1523
02:35:20,000 --> 02:35:24,000
And let's see here I had a zip it up.

1524
02:35:24,000 --> 02:35:31,000
And this is indicated again in our strategic plan for the year of 2728.

1525
02:35:39,000 --> 02:35:44,000
It then reminded me early 2028 is when we're going to start reviewing the comprehensive plan again.

1526
02:35:45,000 --> 02:35:51,000
So the comprehensive plan the statutory requirement to update that plan is every 10 years.

1527
02:35:51,000 --> 02:35:54,000
The last update we did was five years.

1528
02:35:54,000 --> 02:35:59,000
So 2028 would be five years from our most recent update.

1529
02:35:59,000 --> 02:36:04,000
2028 is also the five year anniversary of strategic plan too.

1530
02:36:04,000 --> 02:36:11,000
So we have two different planning efforts going on at the same time there.

1531
02:36:11,000 --> 02:36:16,000
I'll just say a comprehensive plan update is that it would be a more extended process.

1532
02:36:16,000 --> 02:36:26,000
So it would be when necessarily happen in 2028, but certainly you could start with that.

1533
02:36:26,000 --> 02:36:30,000
Jim.

1534
02:36:30,000 --> 02:36:36,000
I guess I would say that I'm a large proponent for something going forward.

1535
02:36:36,000 --> 02:36:39,000
But this isn't exactly what I envisioned.

1536
02:36:39,000 --> 02:36:47,000
I guess I was thinking more of the limits of say the sewer extent without a lift station.

1537
02:36:47,000 --> 02:36:56,000
And if there would be a lift station, what could be potential or same same thing with water.

1538
02:36:57,000 --> 02:36:59,000
I know there's an elevation out there.

1539
02:36:59,000 --> 02:37:02,000
There's a feeling I worked on the development.

1540
02:37:02,000 --> 02:37:06,000
I want to say 952 when I'm making up the number.

1541
02:37:06,000 --> 02:37:13,000
My point is is that when we put homes above that elevation, we needed to have a lifter here.

1542
02:37:13,000 --> 02:37:19,000
I lost the net term, but anyway, my booster pump.

1543
02:37:19,000 --> 02:37:20,000
Yeah.

1544
02:37:20,000 --> 02:37:23,000
So all that stuff starts adding cost.

1545
02:37:23,000 --> 02:37:31,000
Why was a big for this is seeing that we have like Bill, you said to you got less port.

1546
02:37:31,000 --> 02:37:38,000
We have Burke and we have Windsor all in some respects, all boundary agreements.

1547
02:37:38,000 --> 02:37:43,000
There's one community that we do not have a boundary agreement with that.

1548
02:37:43,000 --> 02:37:46,000
I'm a proponent to do that.

1549
02:37:46,000 --> 02:37:49,000
But before to me, we can.

1550
02:37:49,000 --> 02:37:52,000
We need the information to move towards that.

1551
02:37:52,000 --> 02:37:59,000
And part of that information is knowing the extent of potential utilities and the cost of it.

1552
02:37:59,000 --> 02:38:07,000
So that's where I feel this is the one thing that we really need to move forward with enough knowledge base into an agreement.

1553
02:38:07,000 --> 02:38:10,000
So I don't want to lose sight of that.

1554
02:38:11,000 --> 02:38:19,000
But I've always envisioned it is more of an engineering document and not a whole lot of public involvement and stuff,

1555
02:38:19,000 --> 02:38:30,000
because I think the public involvement comes into place when we start talking about boundary agreements and comprehensive plan and land use.

1556
02:38:30,000 --> 02:38:39,000
So that's I think that's what I'm speaking of when I'm saying, like, why is it so front loaded with public comment rather than at the tail.

1557
02:38:40,000 --> 02:38:42,000
But.

1558
02:38:42,000 --> 02:38:46,000
I like it. I think it was Alex that you brought it up as like this.

1559
02:38:46,000 --> 02:38:51,000
This is not a comprehensive plan. It's not a boundary agreement.

1560
02:38:51,000 --> 02:39:02,000
It's not even like a food or land use, but that's what we this is to me what we need to move in that direction.

1561
02:39:03,000 --> 02:39:08,000
I mean, I was part of the food. I personally am still proud of that.

1562
02:39:08,000 --> 02:39:16,000
But one of the things that we did when we did that, we had what we call a community separation areas and things like that.

1563
02:39:16,000 --> 02:39:24,000
And we can't get to that without knowing this piece and moving into say boundary agreements.

1564
02:39:24,000 --> 02:39:35,000
And there's going to be so many times for public comment with annexation and discussions and different things, all those public hearings.

1565
02:39:35,000 --> 02:39:39,000
I don't want to lose sight of that, but I just feel.

1566
02:39:39,000 --> 02:39:46,000
I guess I just don't want this to not happen because I feel it's very integral to moving forward.

1567
02:39:46,000 --> 02:39:54,000
I can mention, say, like the hotel that came out.

1568
02:39:54,000 --> 02:40:02,000
And I personally am a big proponent of sidewalks. I wish there was sidewalks there.

1569
02:40:02,000 --> 02:40:11,000
But we lost sight of that because we didn't have a sidewalk plan because it wasn't in our planning area.

1570
02:40:11,000 --> 02:40:19,000
So we just need to get to the point where we can keep moving forward the better plan, what can potentially happen.

1571
02:40:19,000 --> 02:40:24,000
And that's what I think it's important that we move forward soon.

1572
02:40:24,000 --> 02:40:29,000
Even if it isn't tonight, I would think there's an option to move forward tonight.

1573
02:40:29,000 --> 02:40:35,000
Just modifying the public meetings or something, but I don't know.

1574
02:40:35,000 --> 02:40:52,000
Correct me if I'm wrong, but I think what you're talking about is this study. It's kind of the initial look into the technicals and with the addition of the meetings to confirm the public input portion of it.

1575
02:40:53,000 --> 02:41:07,000
We have a lot of meetings built in here for talking with and getting information from the different committees and commissions to understand what the priorities are.

1576
02:41:07,000 --> 02:41:14,000
But I think that's part of their communications collection or their information collection.

1577
02:41:15,000 --> 02:41:23,000
Maybe Tyler can speak more to this, but as we took a look at what the potential study area is.

1578
02:41:23,000 --> 02:41:32,000
And that's pretty much highlighting the extension of where our water and sanitary sewer can reach in elevation.

1579
02:41:32,000 --> 02:41:40,000
So I think in part, this is what you're asking for. It's in a different format.

1580
02:41:40,000 --> 02:41:51,000
Yep, and I can be good. And I'll ask you maybe the comment on what this really is because the other things I see in here is it seems like was a little bit of growth projections too.

1581
02:41:51,000 --> 02:41:55,000
So maybe that's not in there as much as I think it is.

1582
02:41:55,000 --> 02:42:08,000
And I did read somewhere where there was like a vision statement and I question why the need of a vision statement because we got the vision statements in our comprehensive plan already.

1583
02:42:08,000 --> 02:42:24,000
So, I'll just add something. I don't know if there's a question directed in which direction, but just to briefly touch on the public engagement piece to it.

1584
02:42:24,000 --> 02:42:36,000
Yes, definitely there's a technical heavy heavy technical piece of this, but I'll say what can come out of some of the public engagement piece is things like the living experience out in the area.

1585
02:42:37,000 --> 02:42:45,000
So, hey, did you know that there's wetland here? We heard comments through the whole data center thing like there's a drainage district, you know, there's drain tile in this field.

1586
02:42:45,000 --> 02:42:58,000
So I think you get when you when you have some level of that in there, you get things that a technical, the technical side, either misses or has an opportunity then to dig deeper into.

1587
02:42:58,000 --> 02:43:04,000
Okay, working closely with your background on a daily basis.

1588
02:43:04,000 --> 02:43:21,000
Having any plans that we have so should some landowner that is in Vienna that or that's currently in the village of the forest that wants to develop having a roadmap for us makes for a more efficient, smarter, and less expensive growth scenarios.

1589
02:43:21,000 --> 02:43:33,000
And then should we not have a plan and then that landowner comes forward and says they want to develop, we're scrambling trying to put together the plan, not knowing what the next step is beyond that.

1590
02:43:33,000 --> 02:43:47,000
Right. So, by looking at this plan and having this, this is it's not the end all be all, but it certainly gives us a starting point by which to look at each of these parcels should again, they want to develop right that's the.

1591
02:43:47,000 --> 02:43:52,000
That's an individual choice by a property owner. They bought that property. They've done what they've done with it.

1592
02:43:52,000 --> 02:44:02,000
They can choose to either sell it to another farmer or they can choose to develop it, right. And some that sometimes this is their retirement plan, right. That's how they operate.

1593
02:44:02,000 --> 02:44:11,000
So it leaves us short handed if we don't have some sort of plan for us to know what, what's the next step beyond that should this development come.

1594
02:44:11,000 --> 02:44:15,000
And then the next one come, if we don't have that plan played out.

1595
02:44:16,000 --> 02:44:27,000
We're, we're doing it less efficiently. And I'd, Tyler, if you can answer that or address how that doesn't work for us. If we're having to scramble at the last minute, the extra engineering costs.

1596
02:44:27,000 --> 02:44:34,000
Maybe also we have to redo things differently because we didn't put a sewer pipe at the appropriate depth to cover to the next one. Right.

1597
02:44:34,000 --> 02:44:45,000
I mean, that's the risk. I mean, if you don't have your sanitary projected out far enough, you're going to eventually get into the left station needing to pump that sewer back up higher to then go down to gravity.

1598
02:44:45,000 --> 02:44:51,000
And that utility is much more expensive long term as well.

1599
02:44:51,000 --> 02:45:03,000
And here I do believe we have some items covering future utility areas and including sanitary and water areas.

1600
02:45:03,000 --> 02:45:09,000
I think we have had a lot of discussion on this and it's probably time to vote on it.

1601
02:45:09,000 --> 02:45:15,000
It doesn't, this is just the gathering of information as to what's out there.

1602
02:45:15,000 --> 02:45:25,000
What it's, what's going to work, what's not because it's too high. It's too low. We're not annexing. We're not taking over. We're just looking.

1603
02:45:25,000 --> 02:45:29,000
Which might be interesting to Vienna too.

1604
02:45:29,000 --> 02:45:39,000
So in any case, at this point, I'm going to call for a motion to approve resolution 2026 111.

1605
02:45:39,000 --> 02:45:47,000
The resolution authorizing the village administrator to execute a future growth plan agreement with your Becker associates incorporated.

1606
02:45:47,000 --> 02:45:53,000
I'll make a motion to approve that. I do have one additional discussion.

1607
02:45:54,000 --> 02:45:55,000
Pardon me.

1608
02:45:55,000 --> 02:45:59,000
I'm making a motion to prove that, but I want one point of clarification.

1609
02:45:59,000 --> 02:46:00,000
Okay.

1610
02:46:00,000 --> 02:46:01,000
Hopefully.

1611
02:46:01,000 --> 02:46:02,000
Second.

1612
02:46:02,000 --> 02:46:04,000
I'll second.

1613
02:46:04,000 --> 02:46:05,000
Thank you.

1614
02:46:05,000 --> 02:46:10,000
Seconded by Wayne discussion. I'm sorry. Motion by Jim seconded by Wayne.

1615
02:46:10,000 --> 02:46:12,000
Is there discussion?

1616
02:46:12,000 --> 02:46:17,000
I guess I wanted to go back to the meetings and how we want to deal with that.

1617
02:46:17,000 --> 02:46:21,000
Can we just say, I think you said seven meetings and.

1618
02:46:22,000 --> 02:46:27,000
Let the schedule be modified by staff.

1619
02:46:27,000 --> 02:46:36,000
Yeah, so there's seven, seven different meetings or touch points in this agreement.

1620
02:46:36,000 --> 02:46:39,000
I've heard a couple of different things tonight.

1621
02:46:39,000 --> 02:46:40,000
One.

1622
02:46:40,000 --> 02:46:45,000
That there should be more public engagement. And then I also heard that it should be more technical.

1623
02:46:46,000 --> 02:46:50,000
So we just need more direction as to.

1624
02:46:50,000 --> 02:47:00,000
What it is that we're looking for in these public meetings.

1625
02:47:00,000 --> 02:47:12,000
Yeah, for me, I was initially wondering what the public meetings in input would provide if this is going to be a technical aspect of what our services concurrently extend to what's going to work.

1626
02:47:13,000 --> 02:47:25,000
I didn't understand how the public input would assist with that. I think Alex had a good explanation about how they sometimes provide information that we haven't seen, haven't studied or looked at yet.

1627
02:47:25,000 --> 02:47:31,000
So I'm actually okay. The way it's laid out because initial.

1628
02:47:31,000 --> 02:47:41,000
Input can be given and then there's a there's a step along the way for all of these committees to be able to provide input if people want to attend and see what the presentation is providing input.

1629
02:47:42,000 --> 02:47:54,000
There's a lot of avenues for input. And then at the end, it wraps it all up when there is a final more comprehensive look at this for a presentation for more public input and then a board meeting as well.

1630
02:47:54,000 --> 02:47:59,000
So I think there's plenty of steps along the way to gather whatever input.

1631
02:47:59,000 --> 02:48:04,000
And we all want more public input. So.

1632
02:48:05,000 --> 02:48:12,000
We have enough, I think, avenues for people to be able to give us that if they so choose.

1633
02:48:14,000 --> 02:48:15,000
Thank you, Brad.

1634
02:48:15,000 --> 02:48:17,000
Anyone else?

1635
02:48:17,000 --> 02:48:21,000
Okay, we have a motion and a second. All those in favor.

1636
02:48:21,000 --> 02:48:23,000
Indicate by saying aye.

1637
02:48:23,000 --> 02:48:24,000
Aye.

1638
02:48:24,000 --> 02:48:25,000
Aye.

1639
02:48:25,000 --> 02:48:28,000
All those opposed.

1640
02:48:28,000 --> 02:48:30,000
Indicate by saying no.

1641
02:48:30,000 --> 02:48:31,000
No.

1642
02:48:32,000 --> 02:48:34,000
No.

1643
02:48:34,000 --> 02:48:35,000
No.

1644
02:48:35,000 --> 02:48:36,000
Aye.

1645
02:48:36,000 --> 02:48:38,000
Six one.

1646
02:48:38,000 --> 02:48:46,000
Thank you, your backer.

1647
02:48:46,000 --> 02:48:48,000
All right.

1648
02:48:48,000 --> 02:48:49,000
Thank you all.

1649
02:48:49,000 --> 02:49:00,000
Moving on, Resolution 2026 one one two, the resolution approving a partial release and modification of vision corner restriction.

1650
02:49:00,000 --> 02:49:07,680
Alex and Judd, this is associated with the CDA's redevelopment project at the intersection of main

1651
02:49:07,680 --> 02:49:18,080
and B. So currently, Bill Jordanens has a vision triangle restriction, an intersection, certain

1652
02:49:18,080 --> 02:49:26,800
intersections, which is going to lead on Tyler, our engineer on this, which is 50 feet of, it's a

1653
02:49:26,800 --> 02:49:32,080
50 foot off the right-of-way, and then a triangle. It's 50 feet from where the right-of-way is

1654
02:49:32,080 --> 02:49:37,920
meeting the night. There you go, that's the location of the village. And we're requesting a

1655
02:49:37,920 --> 02:49:44,960
reduction of that in this instance to 25 feet, based on the ample right-of-way that's currently

1656
02:49:44,960 --> 02:49:50,000
there beyond the current street worth. There is a letter from Dear Bicker, a memo from Dear Bicker,

1657
02:49:50,000 --> 02:49:54,480
and outlining that, but I can turn it over to Tyler to explain the rationale there.

1658
02:49:55,440 --> 02:49:57,200
Tyler, speak.

1659
02:50:00,320 --> 02:50:05,920
In looking at the surrounding areas and the right-of-way at both County Highway v and North

1660
02:50:05,920 --> 02:50:15,280
Street, taking a look at what could happen in the future. East of this area of Main Street,

1661
02:50:15,840 --> 02:50:19,440
there's houses right against the right-of-way, there's a trail on the North side, there's

1662
02:50:19,520 --> 02:50:26,000
sidewalk on the south side, there's not much room for that road to expand. Looking down the road on

1663
02:50:26,000 --> 02:50:31,920
Main Street, the same thing happens. After you get past the CDA property, all those parking lots

1664
02:50:31,920 --> 02:50:37,440
go right up to the right-of-way, going right up to the sidewalk. So we took a look at what could

1665
02:50:37,440 --> 02:50:46,160
happen in this intersection, and then we didn't see a good opportunity for it to expand beyond

1666
02:50:46,160 --> 02:50:52,000
what it is. Looking at the right-of-way right now, County Highway v is 110 feet,

1667
02:50:52,000 --> 02:50:58,080
which is pretty wide, and then Main Street at that area is 93 feet. So by looking at the future,

1668
02:50:58,080 --> 02:51:04,400
what could possibly happen in wider right-of-ways, we feel comfortable in having a smaller vision

1669
02:51:04,400 --> 02:51:11,600
trail in this area. I'll just also add for additional clarity. So the vision triangle

1670
02:51:11,600 --> 02:51:17,840
restriction prohibits structures, I believe, over two feet to be in that. So if there's

1671
02:51:17,840 --> 02:51:21,280
any structure in there, it has to be below two feet. So that's what the restriction is.

1672
02:51:24,160 --> 02:51:27,280
Okay, we have no public appearances on this.

1673
02:51:30,000 --> 02:51:37,200
So I would take a motion to approve resolution 2026-112, make a partial release and modification

1674
02:51:37,200 --> 02:51:44,320
of the vision corner restriction. I'll make a motion to approve resolution 2026-100.

1675
02:51:45,040 --> 02:51:48,800
I'm sorry, 1-1-2. Second.

1676
02:51:48,800 --> 02:51:51,520
Alicia, seconded by Brad. Is there any discussion?

1677
02:51:55,600 --> 02:51:59,760
Let's see here. Okay, all those in favor indicate by saying aye.

1678
02:51:59,760 --> 02:52:00,760
Aye.

1679
02:52:00,760 --> 02:52:02,880
All those opposed indicate by saying no.

1680
02:52:02,880 --> 02:52:06,000
Motion carries unanimously.

1681
02:52:08,560 --> 02:52:16,880
9.4 resolution 2026-113, resolution authorizing the recreation and community enrichment director

1682
02:52:16,880 --> 02:52:23,040
to execute a modified facility use agreement with the Wisconsin River Muskies football organization.

1683
02:52:23,840 --> 02:52:24,160
Rhys.

1684
02:52:25,360 --> 02:52:31,680
Yeah, so we had a semi-pro football team that reached out there looking for a new home

1685
02:52:32,560 --> 02:52:39,040
for their team. And when we were kind of going through the discussions, they just had a request

1686
02:52:40,240 --> 02:52:50,160
for a reduction in the our insurance requirements as Al reviewed any type of change to the agreements

1687
02:52:50,160 --> 02:52:57,440
specifically in insurance, where it deals with the villages liability. It is a board decision of

1688
02:52:57,440 --> 02:53:04,080
if they want to accept that. We did talk as staff of the potential for what type of damage they

1689
02:53:04,080 --> 02:53:11,680
might be able to do to the facility. We did not feel that they would be able to do $300,000 worth

1690
02:53:11,680 --> 02:53:16,800
of damage to the facility, so with being on the long field.

1691
02:53:19,920 --> 02:53:26,240
Okay, thank you, Rhys. We have no public appearances on this. I would accept the motion to approve

1692
02:53:26,240 --> 02:53:30,240
2026-113. I'll make the motion.

1693
02:53:31,600 --> 02:53:33,920
Thank you, Melanie. Motion by Melanie is our second.

1694
02:53:33,920 --> 02:53:36,800
I'll second it. I do have one question.

1695
02:53:36,800 --> 02:53:41,600
Seconded by Jim. We have a motion and a second discussion, Jim.

1696
02:53:42,400 --> 02:53:48,880
Question, so you say like the long field then? My question is, is are they also practicing or

1697
02:53:48,880 --> 02:53:54,400
just playing because I just worry a little bit about the field getting tore up if it's always

1698
02:53:54,400 --> 02:53:59,920
being used for practice too? Yep, so they're looking to do about one to two practices a week

1699
02:53:59,920 --> 02:54:04,880
and then one game a week. And certainly that would be part of the discussion and it's in their

1700
02:54:04,880 --> 02:54:10,880
best interest to keep the fields in a good condition. So a lot of times what football teams like even

1701
02:54:10,880 --> 02:54:15,760
daffle what they do is they kind of rotate to different spots of the field to make sure that

1702
02:54:15,760 --> 02:54:20,400
they're not doing wear and tear just in one area. So if we started noticing a bunch of wear and

1703
02:54:20,480 --> 02:54:24,480
tear in an area, it'd certainly be a discussion that we would have with the group of just saying like,

1704
02:54:25,200 --> 02:54:27,520
hey, like you guys need to move to different areas.

1705
02:54:31,680 --> 02:54:35,440
Okay, we have a motion and a second. All those in favor and to keep by saying aye.

1706
02:54:36,960 --> 02:54:40,720
All right. Motion carries unanimously.

1707
02:54:42,400 --> 02:54:47,440
9.5, discussion regarding the village administrator's annual performance evaluation process.

1708
02:54:48,320 --> 02:54:51,360
I guess that's me. No, that'll be Bill first.

1709
02:54:52,240 --> 02:54:55,520
Well, you can go. No, be my guest.

1710
02:54:56,960 --> 02:55:06,400
No, I just want to state that from my point of view that my employment contracts are specified in

1711
02:55:06,400 --> 02:55:14,480
annual review. For me, it's good to understand kind of what your direction is and how you're

1712
02:55:14,560 --> 02:55:22,080
feeling about policy implementation. I know earlier this year when we discussed the extension

1713
02:55:22,080 --> 02:55:27,920
of my contract, we've kind of did an informal performance evaluation. I sent you assessment,

1714
02:55:28,480 --> 02:55:32,000
the 360 assessment of myself. I can definitely send that again.

1715
02:55:33,520 --> 02:55:40,080
So in talking about what potentially the process is, I'm open to what you think is

1716
02:55:40,080 --> 02:55:45,280
proper. I don't believe that there is a single way of doing this. And I think in the

1717
02:55:46,240 --> 02:55:50,800
a few years that I've been here, it's been done a couple of different ways. And so I think that's

1718
02:55:50,800 --> 02:55:56,960
where the bill is president and the board determined how much of this you want to,

1719
02:55:57,600 --> 02:56:00,560
how much of an official annual performance you want to conduct.

1720
02:56:02,080 --> 02:56:06,080
Whatever you decide, I just asked for the opportunity to be able to have

1721
02:56:06,880 --> 02:56:13,440
that evaluation as to the direction that we're going. And part of my job is implementing

1722
02:56:13,440 --> 02:56:19,360
the policies and the direction that you provide and how I share the staff and how we get these

1723
02:56:19,360 --> 02:56:29,040
implemented. Well, let me just say that I think we actually probably really did his evaluation

1724
02:56:29,520 --> 02:56:36,720
when we discussed the contract way back when. I think Bill would like some input from the board,

1725
02:56:36,720 --> 02:56:44,320
however. And I would love to hear some input. What do you think the best way to accomplish that is

1726
02:56:44,320 --> 02:56:49,520
Brad? Yeah, I think we had a really good discussion amongst the board. I would like to hear from

1727
02:56:49,520 --> 02:56:53,440
the department heads. I think there was one of the options that was presented that has been done

1728
02:56:53,440 --> 02:56:57,840
in the past. I think it was a really good option to be able to hear, have him hear from all of you as

1729
02:56:57,840 --> 02:57:04,160
well, just so we stay on a similar track and you can duplicate that year after year.

1730
02:57:06,480 --> 02:57:11,040
That seems to make sense. Okay, so we want to hear from department heads.

1731
02:57:12,400 --> 02:57:15,440
Do we want to do that like one on one? Do you want me to go around four to them or

1732
02:57:18,800 --> 02:57:26,640
reading thing or survey providing feedback? I'm open. Okay. Anybody else? Tell me. What do you

1733
02:57:26,640 --> 02:57:33,680
think, Jim? I guess in the past I worked for companies, I think they called it like a 360

1734
02:57:33,680 --> 02:57:41,280
review. And I guess I'm maybe looking at Bill as far as what was implemented in your current

1735
02:57:41,280 --> 02:57:48,720
policies. Do you say when you do an employee review, is there a paperwork that you send ahead of

1736
02:57:49,360 --> 02:57:58,320
better? I don't know. I'm trying to work away into the 360 reviews, so Colleen maybe doesn't have to.

1737
02:58:01,520 --> 02:58:09,680
That the people below the person rates say the supervisor and the supervisor rates the individuals

1738
02:58:09,680 --> 02:58:15,920
too. Yeah, so the 360 assessment, one was conducted as part of my certification for

1739
02:58:16,800 --> 02:58:23,600
certified managers. That was conducted at about the same time that we were talking about that

1740
02:58:23,600 --> 02:58:31,840
contract extension. That is the long document that I sent to you. So that incorporated or

1741
02:58:31,840 --> 02:58:39,040
sent a survey out to department heads to folks that I work immediately with and then trustees.

1742
02:58:40,000 --> 02:58:46,880
So it's done some of that work. Now I did not collect the specific questions that you may be

1743
02:58:46,880 --> 02:58:56,240
looking for. So it just depends on what type of information you're looking at or what to want to

1744
02:58:56,240 --> 02:59:03,680
collect. I just think they would be great and I guess Colleen, I don't know if you have the time,

1745
02:59:03,760 --> 02:59:09,840
but if you're willing to talk to the department heads, say one-on-one to get their honesty.

1746
02:59:09,840 --> 02:59:12,800
I'm fine talking to that. You can talk to people under bill.

1747
02:59:15,280 --> 02:59:20,560
But I just don't know if there's say a form that's already been prepared by the village that would

1748
02:59:21,120 --> 02:59:25,360
be there and maybe save some time. That's I guess what I'm questioning.

1749
02:59:26,240 --> 02:59:31,760
Yeah, so in the past I've tried to stay out of the logistics of the performance evaluation.

1750
02:59:32,640 --> 02:59:40,480
So the HR generalist or HR director in the past has helped or assisted the village president

1751
02:59:40,480 --> 02:59:48,000
in preparing a document or a survey per se to issue out to the department heads or to employees

1752
02:59:48,560 --> 02:59:58,160
to other trustees. So we, in this case, whatever the board decides or if you give authority to

1753
02:59:58,160 --> 03:00:07,040
Colleen to kind of take care of the logistics here, she would work with many folks who are

1754
03:00:07,040 --> 03:00:14,240
HR generalists too, but for some kind of survey and some kind of response for you to be analyzed.

1755
03:00:17,680 --> 03:00:24,880
Alicia, I think we answered some of the questions on that 360 survey, but I didn't know if that's

1756
03:00:24,880 --> 03:00:30,720
data that you would want to share. Yeah, I can share it with you as part of the

1757
03:00:30,720 --> 03:00:35,360
performance evaluation. Okay, would you please can you send that out again? I'm sure I won't be

1758
03:00:35,360 --> 03:00:41,680
able to find it. And I'm favorable to Colleen. You seek and self information from the department

1759
03:00:41,680 --> 03:00:50,400
heads, but also I think it's, you know, I like to hear from also, you know, I guess not just the

1760
03:00:50,400 --> 03:00:57,040
department heads. So, of course, time allowing, I know last year I did not participate in the

1761
03:00:57,600 --> 03:01:03,040
performance evaluation because I didn't feel like I was on the board long enough, but I did receive

1762
03:01:03,040 --> 03:01:10,560
like questions. So I don't know if that would be a part of the process again. And that's all I'll offer.

1763
03:01:11,280 --> 03:01:18,560
Or you may feel free to email any thoughts to me if you'd like to, that you'd like included.

1764
03:01:18,560 --> 03:01:22,720
Any of them, can we do that?

1765
03:01:25,200 --> 03:01:32,240
And make sure you don't violate foreign rules. Jan, Melanie, either one of you have anything to say on this?

1766
03:01:32,240 --> 03:01:45,120
I can say I'm in agreement with you handling it, Colleen, and with what the other trustees have

1767
03:01:45,120 --> 03:01:50,960
said. Okay, I'll make sure Brandi from Human Resources is involved too. So it's not just me

1768
03:01:52,160 --> 03:01:55,520
with the sake of you guys. Melanie, anything?

1769
03:01:55,520 --> 03:02:04,800
Yeah, the only thing I would add is, you know, we've talked a lot about kind of the evaluation

1770
03:02:04,800 --> 03:02:11,760
piece, but I'm also, I think there's this other piece on the summary document that talks about a

1771
03:02:11,760 --> 03:02:16,880
questionnaire regarding goals and objectives of the village. And I do think that's an important

1772
03:02:16,880 --> 03:02:26,000
component as well. Because that helps in, I guess, just sort of a temperature check of where

1773
03:02:26,000 --> 03:02:32,080
everyone's at and like what the kind of focus and objectives of the current board are. So I'm

1774
03:02:32,080 --> 03:02:36,240
wondering, is that currently part of the process or could that be part of the process?

1775
03:02:39,120 --> 03:02:41,200
Certainly it could be part of the process.

1776
03:02:41,200 --> 03:02:48,880
And wouldn't it be nice that the board could just talk and say what are our goals and objectives?

1777
03:02:51,360 --> 03:02:59,840
That's just too easy. Sure, so you want the goals and objectives of the board?

1778
03:03:02,000 --> 03:03:10,800
Explain that to me, Melanie. Well, I think if we're, I think that evaluation is a good opportunity to

1779
03:03:10,800 --> 03:03:19,280
just have some kind of, I guess, process whereby we have a chance to think about that again.

1780
03:03:20,800 --> 03:03:24,880
So I'm not envisioning something complicated, but it could just be a very simple

1781
03:03:25,600 --> 03:03:31,600
questionnaire that we, or it could just be, you know, send your thoughts to Colleen. I don't know,

1782
03:03:32,240 --> 03:03:36,320
was just throwing that out there as, you know, maybe something that would be a useful component

1783
03:03:36,320 --> 03:03:42,800
as we're talking about that evaluation piece too. So I don't know, it doesn't have to be something

1784
03:03:42,800 --> 03:03:48,400
formal, it could just be. I'm, yeah, I'm fine with it. I'm just getting a little cut and headed

1785
03:03:48,400 --> 03:03:55,280
tonight, so I may have to call you. Yeah, for sure. But yeah, okay, that's all I had. Thanks.

1786
03:03:57,520 --> 03:04:04,320
Jim. I think I'm wondering if it's almost two different things because we're talking about an

1787
03:04:04,320 --> 03:04:13,040
evaluation, then we're also talking about getting bored opinions of direction. Is that like a different

1788
03:04:13,840 --> 03:04:21,440
topic, then? Is that something you're looking for, Bill? I know you sort of mentioned it. It's like,

1789
03:04:22,400 --> 03:04:28,240
I hope you provide direction this staff and stuff. Yeah, so it's starting like it's a full performance

1790
03:04:28,240 --> 03:04:34,400
evaluation at this point, which includes, you know, an assessment of the performance

1791
03:04:35,440 --> 03:04:42,880
in accordance to summary from trustees and department heads, including the 360 assessment,

1792
03:04:42,880 --> 03:04:50,160
and then also a discussion on goals and objectives and direction for myself.

1793
03:04:51,040 --> 03:04:58,880
I will help if that's, you know, what the board wants to do, the direction that the board wants

1794
03:04:58,880 --> 03:05:04,800
to grow, that's perfectly fine. I can work with Colleen and Brandi to set that up. Colleen, you look

1795
03:05:05,840 --> 03:05:10,000
stressed out. Yeah, sure. And then you guys, you can confirm that.

1796
03:05:10,480 --> 03:05:17,680
Okay, so there's our discussion on its annual performance evaluation.

1797
03:05:19,120 --> 03:05:26,480
Communication, the register is in the packet. Committee Commission and Board reports public

1798
03:05:26,480 --> 03:05:36,160
library. Yeah, they're having problems still with the new ILS system that was installed across

1799
03:05:36,160 --> 03:05:40,880
Dane County and all the libraries are having problems with their circulation

1800
03:05:40,880 --> 03:05:44,640
counts. So they're trying to figure that out, just take up with the new software,

1801
03:05:45,440 --> 03:05:50,720
planning for the Halloween festivities that they put on every year, have a group that's

1802
03:05:50,720 --> 03:05:57,520
volunteered to help decorate, continue with a space study, and then working on finalizing our

1803
03:05:57,520 --> 03:06:06,160
strategic plan. Thank you, Brad. Public Safety Commission. That's us.

1804
03:06:08,720 --> 03:06:15,840
We just met last week. We had a little discussion about putting a new or an additional tornado

1805
03:06:15,840 --> 03:06:26,000
warning siren down near Staufaker's area there up in 19. We also apparently have a little traffic

1806
03:06:26,080 --> 03:06:34,160
problem at Bear Tree Crossing and Great Bridge Road that the Chief's already looking into that.

1807
03:06:36,240 --> 03:06:41,840
And we had a liquor license set. Unfortunately, we didn't have a big enough. We had a quorum,

1808
03:06:41,840 --> 03:06:48,560
but we ended up tied two to pass it or deny it. The Chief did not recommend

1809
03:06:49,440 --> 03:06:53,120
passing it so that person has the ability to appeal to the Village Board.

1810
03:06:54,080 --> 03:07:06,160
Cornerstone Community Center, that Jane? Yes. So I need to, I guess, bring everyone up to speed

1811
03:07:06,160 --> 03:07:12,560
on the inter-municipal agreement that we started working on. I think we're in the coming down on

1812
03:07:12,560 --> 03:07:19,280
two years now. And we're getting to the third quarter of the year again, or the fourth quarter

1813
03:07:19,280 --> 03:07:27,680
of the year again. And we are stuck now waiting on the Social Security Administration to approve

1814
03:07:27,680 --> 03:07:37,200
our nonprofit situation. So it's gone back and forth between Social Security, IRS,

1815
03:07:37,200 --> 03:07:45,200
Vector Social Security. And it's just been one snag after another. Our attorney has been putting

1816
03:07:45,280 --> 03:07:55,120
a lot of pressure on those government departments. And so has our President Monica Smith

1817
03:07:56,480 --> 03:08:02,800
to get a decision. And the reason that we are pushing, of course, is the end of the year,

1818
03:08:02,800 --> 03:08:07,120
the decision needs to be made because we need to know what to do with the employee's benefits,

1819
03:08:07,120 --> 03:08:16,080
which needs to be made at the January 1st. So here we are stuck again. The other big important

1820
03:08:16,080 --> 03:08:27,040
piece of this is that Windsor had contacted the Director Natalie and they had said that they

1821
03:08:27,040 --> 03:08:35,200
will allow one more year, if this does not get taken care of by January 1st, they will allow one

1822
03:08:35,200 --> 03:08:42,000
more year where the Community Center employees are allowed to be on the work comp plan through

1823
03:08:42,000 --> 03:08:50,000
the village of Windsor. But if it should go through next year, this will need to be revisited again.

1824
03:08:50,000 --> 03:08:56,320
So in any event, still it's been a huge struggle and a bit of stress there. And

1825
03:08:57,920 --> 03:09:02,480
we're still just waiting for answers, but it's just really difficult. Beyond that,

1826
03:09:02,480 --> 03:09:04,560
everything else is great at the senior center.

1827
03:09:08,000 --> 03:09:10,000
I'm sorry about that, Jim.

1828
03:09:11,600 --> 03:09:18,880
I'm sorry for them. Yeah. Yeah. Thank you. Community Development Authority.

1829
03:09:20,480 --> 03:09:27,120
Our meeting, what was relatively, went relatively fast. We talked solicited some feedback on

1830
03:09:28,080 --> 03:09:34,320
what we want to hear from financials. And we also had the opportunity to hear from,

1831
03:09:35,760 --> 03:09:42,000
I mean, really hear about the design elements of Yara Crossing. And so that was nice to hear

1832
03:09:42,000 --> 03:09:51,440
how they incorporated like part of our Norse tradition, I believe, and really the thought that

1833
03:09:51,600 --> 03:09:59,280
they're putting into the building. And then just happy to share that. I believe Alex has put

1834
03:09:59,280 --> 03:10:05,520
a sampling of just some of those design elements out there. If people want to see what that color

1835
03:10:05,520 --> 03:10:15,760
palette looks like, they can certainly look outside. Other than that, we did also, did we

1836
03:10:15,760 --> 03:10:21,360
finalize on our property? Yes. And we sold some 101 and 105.

1837
03:10:22,880 --> 03:10:28,800
Yeah, we authorized closing on 101 105, which is our last duplex property, though.

1838
03:10:28,800 --> 03:10:36,640
Which will be going to the Madison Land Trust. So kind of still keeping with our theme of

1839
03:10:36,640 --> 03:10:44,880
affordable housing that those properties will kind of go through that program. And that was,

1840
03:10:44,880 --> 03:10:51,280
that's all I really remember, guys. So thank you. Planning and zoning Zoom.

1841
03:10:53,120 --> 03:10:59,520
So planning and zoning, we had a relatively short meeting where we had two items on the

1842
03:10:59,520 --> 03:11:07,920
agenda, two main ones. One was a concept review for what many of us remember as the Knowles. I

1843
03:11:07,920 --> 03:11:11,280
don't know if that's going to be the end name. That's the way it was presented.

1844
03:11:12,080 --> 03:11:18,800
And that is the last remaining chunk of land that's residential on the conservancy place.

1845
03:11:20,720 --> 03:11:27,520
I'd say it was met with relatively favorable, some comments, but I think it will continue to

1846
03:11:27,520 --> 03:11:36,400
progress. And then the other item that we talked about is L. S. R. E. DeForest LLC,

1847
03:11:37,360 --> 03:11:47,360
which what that is, is a car wash that will be replacing the Arby's, or sorry, Wendy's that

1848
03:11:47,360 --> 03:11:55,520
used to be Burger King's lot on highway B. I don't remember the name of the car wash. Do you remember

1849
03:11:56,080 --> 03:12:02,080
Tommy's? Yep. And those were the two main items on the agenda.

1850
03:12:02,960 --> 03:12:06,000
Thank you. Public Services Committee.

1851
03:12:07,440 --> 03:12:14,160
We have not had a meeting. So nothing new. No meeting? That would have heard.

1852
03:12:16,800 --> 03:12:20,320
Thank you. Before it's Windsor Fire and EMS Board. Brad.

1853
03:12:22,960 --> 03:12:24,000
He didn't know that was coming.

1854
03:12:24,000 --> 03:12:31,520
Thank you. Madam President, that's a bad start.

1855
03:12:32,720 --> 03:12:38,400
They're come along with construction, actually. So they, I think they said they're almost halfway

1856
03:12:38,400 --> 03:12:44,480
through with the exterior and hope to get it watertight by the time winter comes.

1857
03:12:46,560 --> 03:12:49,680
We were trying to finalize some things with the budget.

1858
03:12:50,240 --> 03:12:52,240
All I recall, Anne.

1859
03:12:56,080 --> 03:12:58,720
Okay. Any other business that lawfully comes before the board?

1860
03:12:59,600 --> 03:13:04,480
I just wanted to mention that it was really nice to see so many people from all of you

1861
03:13:04,480 --> 03:13:07,680
and the community out at some events over the past week. So.

1862
03:13:08,880 --> 03:13:09,680
Great. Thank you.

1863
03:13:11,520 --> 03:13:12,000
Okay.

1864
03:13:12,000 --> 03:13:16,960
Yeah. There's a river cleanup on Saturday. If you want to continue that, I thought.

1865
03:13:16,960 --> 03:13:21,200
Is there a motion to adjourn?

1866
03:13:22,800 --> 03:13:26,080
I'll make a motion to adjourn. Motion by Alicia. Is there a second?

1867
03:13:28,400 --> 03:13:34,160
Oh, come on, gang. Second. Who said that, Jan? Yes, seconded by Jan.

1868
03:13:34,160 --> 03:13:37,120
All those in favor and to keep it saying aye. Aye.

1869
03:13:37,680 --> 03:13:41,520
Those no. Motion carries unanimously. We're adjourned aye 21.

1870
03:13:42,160 --> 03:13:44,240
Good night, everybody. Aye.

1871
03:14:46,960 --> 03:14:48,960
Thank you.

1872
03:15:16,960 --> 03:15:18,960
Thank you.

1873
03:15:46,960 --> 03:15:48,960
Thank you.