WEBVTT

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Okay, it's five o'clock.

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Let's call the order of the village board work session for September.

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All right.

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Kelly, we could please note the roll.

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Announcements.

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Sorry.

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None.

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Discussion items.

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Presentation and discussion regarding the proposed 2027 capital improvement plan and

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equipment replacement plan, Brandon.

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Good evening.

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Hopefully everyone's doing well.

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Happy September 1st and the start of the burr months here coming up, September, October,

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November, December.

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Always like to make that little joke within there, you know, as especially as we're heading

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into budget season, always an exciting time.

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So today we are going to be discussing our proposed capital improvement plan that has

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been kind of populated together based off of all the department presentations within

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here as well.

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So just a kind of a keynote within here as well too is that the numbers are budgetary

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numbers right now.

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A lot of these items have not gone out for bids or have final proposals on them or anything,

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but this is a, as of September 1st, 2026, this is a fairly good account of what we believe

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it's going to be and these numbers may fluctuate.

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So looking at the plan within here, I kind of want to just scroll to the bottom right

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away.

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So the total project lists of plans and the total costs is just under $22 million.

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However, there are a significant number of offsetting revenues.

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So we have a number of grants that the village has collected within here that equates to

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just above $2.7 million.

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We have a development agreement for Lenar for $350,000.

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We're going to be utilizing some park improvement impact fees for $370,000.

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And then the goal of funding $656,000 for equipment replacement, creating the total anticipatory

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borrowing of just under $18 million within here.

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Now breaking that out a little bit more, there's a number of these columns that are

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within here.

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So there's two columns right on the right that are TIFF districts.

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So borrowing that's within those are going to be paid through directly through the tax

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increment districts.

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And then you get into your utilities, your stormwater, your sewer in your water, and those

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are going to be paid for via user fees within each of those utilities themselves.

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So that leaves this last number within here, which is $11,584,778.

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And that is the total borrowing that's directly against capital itself, comparing that to

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last year.

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That is roughly $3.6 million more than the 2026 budget total of capital.

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However, one thing that we'll be pointing out within here is that we have a $4 million

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borrowing of the fire station.

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So while we need to borrow for that, the plan is not to levy for those debt payments.

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But instead, we're going to be utilizing public safety impact fees that the village has been

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collecting for and within a special revenue fund.

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So we're not going to be increasing the debt service levy for that specific fire station

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within there.

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So we kind of take the fire station out of the equation.

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The total borrowing is actually about half a million dollars less than last year.

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Any general question about those big numbers before I went into a little bit more finer

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details?

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I'm just wondering, say on this slide, it shows $11.5, how much do we pay down a year?

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Yeah.

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So our total anticipatory debt borrowing for this next year is roughly around $3, $3.5

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million that would paying down via debt next year.

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And that's also including a balloon payment next year as well to an extra $950,000 that

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are within there.

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Yes.

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My question is more like the total of debt that we're carrying as a village, does that

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generally go down or is it going up right now?

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It has a slight trend up.

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Yeah.

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I can jump into each of those.

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Actually, that was going to be one of my final points, but I'll get into it right

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now.

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So that's completely fine.

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The state of Wisconsin, there are debt limits that are set within here and the village has

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established its own policies to have a stricter debt limit.

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So if you look at the state's limit first, the state of Wisconsin states that the municipality

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cannot borrow more than 5% of its equalized value in general obligation borrowings.

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Currently, the village's equalized value is a little above $2.9 billion.

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So 5% of that is $145 million.

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With this current plan within here, our total debt borrowing is going to be $77 million

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or 53% of the state limit.

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Now our policy breaks it down even further into three separate categories.

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I'll do the bigger one first.

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So our third part of our limit states that out of that total date limit will only go

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up to 80% of that value.

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So 80% of that $145 million is $116 million.

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And so with the new debt being at $77 million, we still have just under $39 million remaining

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in our total debt or 33% within there.

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We have two more categories within the debt limit policy that gets it a little bit more

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detailed.

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So the first part is specifically related to non-development debt.

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So any other debt that's not related to your tip districts within here, the village says

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that that number shall not exceed 50% of the total liability.

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50% of the liability is $72 million.

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With this debt capital improvement plan, the village would be at just under $49 million.

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So still another $23 million remaining or 33% down there.

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And then the last part of the policy is essentially all other debt that is development related.

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Take that and it cannot exceed 65%.

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So 65% is $94 million.

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Currently the village is going to be at with this capital improvement plan, just under

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$33 million or 65% remaining.

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So we are within all of our debt limits that we've set forth within our budget and fiscal

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policies.

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However, that can be reviewed some more that's actually planned for the next work session

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to take a look at each of those policies within there.

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Myself as finance director has just has a few suggestions of a few updated changes as we're

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looking at possibly getting a distinguished budget award for the government financial

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officers of America.

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There's some suggested changes that we want to make in there, but overall if you want

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to look at those and make it a little bit more stricter or unrestricted, we'll look

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at that some more in the next work session.

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Does that help answer your question?

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Thank you for explaining that in detail as well.

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So looking at, there's also things that are pretty much could be contingencies.

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I guess the whole budget could be contingent if we spend less, but for example, like the

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CDA loan commitment, there's other things that could offset that and that would be paid

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back, correct, like through the sale of property, through the CDA.

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So like the CDA loan commitment itself, the village board had passed a resolution itself

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to commit those dollars within there.

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So essentially you would have to go back on that resolution and create a new resolution

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stating that you're no longer going to be doing that or however the village attorney would

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advise at least for that one in particular within there.

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But yes, you are correct though of other funding within here.

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There are more impact fees that we could look at.

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There are more trade-ins that we could possibly look at more ways to kind of offset some of

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this revenue within here.

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But yeah, there is a little bit more flexibility that we can ask.

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Well, and more specifically like once those funds are coming from the CDA, won't that

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just loan be paid off and then that'll be paid back to the village?

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Is that how that works?

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For the budget, I mean more so like I'm looking at the 3 million, but knowing like that's

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contingent on other things, right?

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Yeah, so the 3.5 million CDA loan was approved by the village to have for the CDA.

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Now how we fund that is a whole different story.

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Currently, the only way we're thinking about funding it is through the capital improvement

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plan.

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So having it as part of our 10 year borrowing and paying for it over 10 years, if I could

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just say, I think what you're referring to is there was this separate loan purchase agreement

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that the CDA and the village executed.

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So if the CDA sells property and realizes revenue to be able to basically purchase the

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loan from the village, then that would, and if it happens before borrowing, then that would

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mean the village wouldn't have to go out for that.

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Well, is that, am I catching up?

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Yeah, that's what I was wondering.

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So just if that would happen like simultaneously and then, you know, that takes that amount

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from the budget, okay, thank you for the clarification.

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Yeah, of course.

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Okay.

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I don't have anything.

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Okay.

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I'm going to get into a little bit more detail within here.

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So a lot of these items, essentially all these items are items that you have already seen

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and have heard presentations on from each of the department heads.

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One new item that's in here that you have not heard or seen yet is an emergency siren

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for Williamsburg way.

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And so I was actually going to invite on police chief up to just give his little explanation

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on why that was added in here.

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Yeah, so the tornado siren or emergency siren that's in this budget that you're seeing is

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we realize there's a space with little to no coverage, which is the Savannah Brooks neighborhood.

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Obviously a problem.

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Now we add an ice arena with an outdoor event space, especially in the summertime.

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We need to get some coverage down there.

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We just thankfully was able to work with them a little bit and kind of try to identify

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it's going to go to public safety next week, Wednesday, to talk about a couple of different

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options for where that site could be to install it, but it's about a $36,000, $37,000 impact

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to put a siren down there that would give us about a one mile coverage radius.

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So it would also help with the development north of highway 19, the Savannah Brooks neighborhood

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and probably just a little bit across highway 51 towards the quick trip development.

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It should cover all the way almost to the other side of the quick trip development, right?

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So quick trip does has employees that are outside as well and whatever else may develop

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over there.

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So they if you look at the overall map that the county emergency management has for coverage

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area, that's a current dead spot that they're not hearing anything.

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So they are doing it slightly different.

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It's a taller tower bowl that's going up at 65 foot as opposed to like the one that's

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50 foot here in the park, just because we have to get up and over to carry the berms

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and bluffs and that.

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And then it will get to Hooper.

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And then there's that big ridge there and press a jock and we'll land in Hooper and

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they've got coverage on the other side of the ridge there from the siren that's on the

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northern part of that area.

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And I'll just tell one more thing to add.

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The other purpose, the other reason it came up is Madison is also needing two additional

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towers.

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So when if we do this in line with them, we'll actually be a lesser of a cost because the

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company that installs these comes down from Appleton.

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And so when they're coming down, they're just going to come down and install all three

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in succession rather than, pardon me, if we had a wait doing a year or two, it might

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be slightly higher costs just from inflation, but then also mobilization costs.

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Thank you.

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Perfect.

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So other than that item, the rest of these items all on here have been items within your

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department had presentations that has been presented over to you.

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So if you need a little refresher on any of those, we can invite Judd or Chief or anyone

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to explain a little bit more.

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So I was just going to kind of go over them in a little bit more higher detail.

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The first section I just wanted to point out though is other vehicles and equipment.

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So currently there is going to actually be 700,000 budgeted within year for vehicles

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and equipment.

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I had realized after I put this together that the police capital items here, 47,000 actually

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belongs down in equipment as part of the proposed equipment replacement plan.

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So we're just going to move that down.

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Overall, it doesn't affect the bottom dollar, just the categorization of it.

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But I wanted to specifically talk about other vehicles and equipment because one thing that

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I've been kind of talking about in a few board meetings is the idea of an equipment replacement

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policy and that's going to be discussed some more at our next work session.

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So just wanted to get that out there to you guys first of at least in this year.

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There's a request of around $700,000 for updated vehicles and equipment, replacement

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of a PD squad and a new PD squad, enclosed trailer, Skag, Mower, the new street sweeper

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for 421,000 toolcat with a toolcat trade in, et cetera, et cetera on here.

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And that number is not really decreasing in years to come unfortunately.

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The cost of equipment continually goes up and the need for more equipment, especially

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as we continue to grow, the village just continues to increase.

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So the goal of the next work session is to really start discussing with the budget policies,

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the equipment replacement plan and kind of getting from the board your feelings and

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opinions on how much funds you want to dedicate into that plan.

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Currently just on a very high level that I have within here as we've been putting it

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together, if we wanted to fund all equipment through 2050 without borrowing whatsoever,

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we would need to levy $671,000 a year.

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And now that's based off of a few assumptions of equipment will cost 3% more every year that

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any dollar amount that we invest will come back at a 4% rate of return and that we would

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be replacing all equipment as soon as they depreciate.

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Now some of those are a little misleading, right?

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Because we're talking with some of the department heads and team members all because a piece

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of equipment is done per in asset life management of five years.

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It doesn't mean they're just going to get rid of it then.

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Maybe they'll hold on to it for a six or a seventh year.

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But at least for the financial picture and to long term accurately forecast it, those

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are some parameters that we have in within there.

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So big number, but I just kind of want to get your guys thinking about that a little

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bit more, especially as we're going into the next week and then the rest of the budget

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session and budget hearings coming up here as well too.

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And again, I mean, my main goal in the equipment replacement plan is just for you all to fully

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understand that there is a need to continue updating equipment and to have dedicated funds

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towards it, whether if you want to levy some more dollars or say that you just want to

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borrow for it or not to fund it is completely up to you.

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But we just want to ensure that we have all the information out there of just how much

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equipment currently costs and how much it will continue to cost within here.

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But again, we'll talk about that some more in significant detail at the next work session

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along with all the budget policies.

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So going back up, or Brad's got a question, sorry, yes.

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So those are actually the next sections I was going to be going through.

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So I'll jump to that 190 here first, going back up to the top.

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So the general government for 190,000, there are two different items in there.

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So one is for the library.

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If you remember, the library as part of our plan was to replace the carpeting in the basement.

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So that's $175,000 that's budgeted into there for, and then overall lighting upgrades

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of $15,000.

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So those two items make up that $190,000 up at the very top.

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There's fire and EMS capital items.

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So that is two different projects as well too.

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Number one is $75,000 specifically just for the building next door, and that's for window

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replacement and duck installation work within that building.

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And then the other $63,000 is our portions are our share of a total of $105,000 project

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to completely replace 22 structural firefighting ensembles.

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If you remember, just with our agreement, we pay up certain percentage based off of equalized

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values.

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We're projecting that to be around anywhere from 57% to 60%.

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So we're forecasting $63,000 out of the $105,000 total cost will be the villages portion

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of that.

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So those two items together come to that $138,000.

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The general government items we had just discussed about the public works building planning.

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So that item for $450,000 plus the new community park planning of $150,000 is for that brand

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new public works building over there in community park.

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So to begin that project, the first pay phase is to start planning for that project.

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And the borrowing there is for anticipatory engineering, architectural studies, environmental

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studies, et cetera, for that entire space over there.

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It's been talked about numerous times before, but the mountain bike park has made it inside

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of the capital and permit plans.

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So the first phasing of that of the boardwalk and engineering for that, if you remember correctly

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from the presentation, it was necessary to get the boardwalk in so that the emergency

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services could go throughout the park within there.

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So that's going to be the first stage of that.

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And then there'd be a community work within there to help build the actual mountain bike

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trail.

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Oh, the athletic complex sprinkler additions was included within the plan for $18,000.

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The Ahara River restoration project and the stream bank restoration project were both

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included within here.

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The stream bank portion does have a DNR grant to go along with it.

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That's included within this grant funding.

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Iver months in park for a million dollars was included within the plan.

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Rail projects just overall repair and overlays of different trails throughout the community,

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video surveillance system for veterans and conservancy park, Vinburn Road, which also

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has a $1.7 million grant to go along with it is included within the plan, Northtown,

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Vinburn, HSP project as well, and so on and so forth within here.

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Again, a lot of these items, all these items discussed already.

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And the accumulation of all these items brings us to our anticipatory borrowings within here.

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Any questions or concerns about anything specific in here that you'd like any of us to go into

21:26.880 --> 21:31.680
some more detail about or otherwise just any other questions or concerns regarding the

21:31.680 --> 21:32.680
plan altogether?

21:32.680 --> 21:41.040
I just want to make a quick note on the Green Acres Lane project, it's cut up, price tag

21:41.040 --> 21:48.440
of $2.3 million, that's in tax income and district nine as with Cape Parkway previous.

21:48.440 --> 21:52.840
This project is dependent on development in that area.

21:52.840 --> 22:01.960
Right now the TDC-5 is being built there on the north side of Green Acres Lane we have

22:01.960 --> 22:06.160
and we anticipate that that developer is going to move to the south side of Green Acres Lane

22:06.160 --> 22:11.120
for next year and continue to construct that full site.

22:11.120 --> 22:16.480
So that's why we have it here, we'll continue to negotiate and there may be an opportunity

22:16.480 --> 22:26.680
for which the developer can take on the full cost of constructing that road with a municipal

22:26.680 --> 22:34.440
rugged bond or improvement bond following up and so removing that from our debt service.

22:34.440 --> 22:40.080
So it will provide you an update as we go along if there is an agreement proposed, we'll

22:40.080 --> 22:41.760
bring that to you.

22:41.760 --> 22:46.920
Just note that in regards to that particular project, there's still some questions about

22:46.920 --> 22:50.240
whether it moves forward or not.

22:50.240 --> 22:54.200
Jim, go ahead.

22:54.200 --> 23:01.240
I'm looking at the line that's the Vinburn Road Improvement, I'd say this is probably

23:01.240 --> 23:11.480
a discussion for later but there's the stormwater number I think is at 800 or 6,878,000.

23:11.480 --> 23:18.480
I'd just be curious what those improvements are as far as, I guess in my opinion, some

23:18.480 --> 23:23.800
of the stormwater improvements are often related to roads so they tend to go into a roadway

23:23.800 --> 23:31.200
category rather than stormwater so again, that's my curiosity is that some say inlets

23:31.200 --> 23:37.360
are maybe in the roadway category or if they're fully, all the storm waters in the stormwater

23:37.360 --> 23:40.080
category for the funding.

23:40.080 --> 23:47.280
When we have beer record put together, the opinion of probable cost or OPC is a call,

23:47.280 --> 23:53.360
they categorize those things and if it's stormwater related, it goes into the stormwater category

23:54.360 --> 24:00.440
it's higher, if you're questioning how much why it's so high, there's the inlets, not

24:00.440 --> 24:05.640
the inlets, the bridge structure, the box culvert that goes underneath Vinburn Road

24:05.640 --> 24:11.200
from Liberty Land Park over to the drainage swill, those all have to be replaced and so

24:11.200 --> 24:16.920
we're doing them in a different fashion than how they were previously so.

24:16.920 --> 24:22.160
Thank you.

24:22.160 --> 24:28.160
I'm drawing a blank here, where is Glen Road?

24:28.160 --> 24:34.480
Glen Road is north of town, I don't know the name of the road that runs, so when you go

24:34.480 --> 24:39.240
up Morrisonville Road or your Horace Street and go up towards Morrisonville, that right

24:39.240 --> 24:43.520
before you, right as you kind of climb the hill you can turn and go over the road tracks

24:43.520 --> 24:48.560
as a bridge, whatever that road is, there's a road that comes back south off a down called

24:48.560 --> 24:54.040
Glen Road, half of it is, the northern part is in the village of Windsor, the southern

24:54.040 --> 25:02.200
part is ours, so from that black line south we need to, that road is in really bad condition.

25:02.200 --> 25:07.080
Okay, thank you.

25:07.080 --> 25:09.480
Anyone else?

25:09.480 --> 25:15.040
Yeah, if there's nothing else, then we will continue pressing forward with this capital

25:15.040 --> 25:19.240
improvement plan and putting that within the budget overall and ensuring that information

25:19.240 --> 25:22.920
is all within the budget listening session.

25:22.920 --> 25:24.160
Thank you.

25:24.160 --> 25:32.000
Thank you.

25:32.000 --> 25:35.360
Department updates, administration updates, Bill Chang.

25:35.360 --> 25:40.560
Yeah, just a couple of updates here.

25:40.560 --> 25:48.720
Note that we had our second session in negotiation with the PD Police Department Union.

25:48.720 --> 25:52.080
We did not have a tentative agreement at this point.

25:52.080 --> 25:57.760
We'll continue to work through that and I think potentially the next step is to have

25:57.760 --> 26:05.320
another visit with our labor attorney and provide you an update.

26:05.320 --> 26:09.520
As you know, we're going through budget meetings right now.

26:09.520 --> 26:15.320
Just want to remind folks of some upcoming dates here, September 15th is our next village

26:15.320 --> 26:16.320
board meeting.

26:16.320 --> 26:23.880
We'll be as Brandon has stated, talking over policies October 6th is the general fund budget

26:23.880 --> 26:24.880
presentation.

26:24.880 --> 26:29.160
We expect to have the department budgets put together by the end of the month and get

26:29.160 --> 26:34.160
those spreadsheets out to you for review.

26:34.160 --> 26:39.320
We do intend to have or hold a budget listening session on October 15th.

26:39.320 --> 26:43.160
That's at the library at 6 o'clock in the community room.

26:43.160 --> 26:48.160
And then during that same week, we'll also plan to have follow-up one-on-one meetings

26:48.160 --> 26:52.680
with those numbers.

26:52.680 --> 26:58.040
A couple of meetings ago, we had our community roundtable during our work session time.

26:58.040 --> 27:05.360
We are planning the next one and that is tentatively scheduled for December 1st.

27:05.360 --> 27:09.880
It was our commitment to have one every quarter.

27:09.880 --> 27:14.840
And I think I've heard some comments from some of you and from staff.

27:14.840 --> 27:20.080
And so if there's any specific topics that you would like to put on that schedule, let

27:20.080 --> 27:21.080
me know.

27:21.080 --> 27:29.880
We'll set it in a way that we can have more open dialogue on a specific topic.

27:29.880 --> 27:33.960
Learning from our experiences recently.

27:33.960 --> 27:41.400
Previously, we reported that we were negotiating a municipal boundary agreement with the town

27:41.400 --> 27:42.640
of Vienna.

27:43.640 --> 27:51.640
We've sent over our initial terms for what we would consider in return for a 25-year

27:51.640 --> 27:54.320
boundary plan.

27:54.320 --> 28:02.320
So that's under review with the town and we hope to hear back soon.

28:02.320 --> 28:08.840
The DCCVA, so Dane County City's Villages Association does have an in-person meeting

28:08.840 --> 28:14.360
on September 9th at 5 p.m. in the Villages of Brooklyn.

28:14.360 --> 28:17.000
So if you're interested in attending that, let me know.

28:17.000 --> 28:22.480
The guest speaker is Dane County Clerk Scott McDonald and he's going to be talking about

28:22.480 --> 28:25.440
the November elections.

28:25.440 --> 28:27.680
And that concludes my updates.

28:27.680 --> 28:29.680
Thank you.

28:29.680 --> 28:30.680
Thank you, Bill.

28:30.680 --> 28:32.680
Brandon, anything for finance update?

28:32.680 --> 28:34.240
Yeah, just a few things.

28:34.240 --> 28:37.320
You obviously just heard about the cap on the Mclan.

28:37.320 --> 28:41.920
So pressing forward with the budget and still on track with current schedules starting

28:41.920 --> 28:48.000
to get a few departments to submit their finalized department spreadsheets over to us.

28:48.000 --> 28:52.720
So thankful for all of them and all of our team members within here.

28:52.720 --> 28:57.800
Our team is starting for TIFF audits that we had just started last week.

28:57.800 --> 29:00.600
So TIFF 3 is one of our audits.

29:00.600 --> 29:05.560
TIFF 3 was a closure audit that is statutorily required.

29:05.560 --> 29:07.760
All these are statutorily required.

29:07.760 --> 29:11.440
TIFF 5 and TIFF 6 are at 100% audits.

29:11.440 --> 29:17.040
So that means that from their schedules or from their plans that those TIFFs have now

29:17.040 --> 29:22.400
reached 100% of their expenditures, obligations within there.

29:22.400 --> 29:29.240
So now we must do an audit to go up and audit the 100% of that plan.

29:29.240 --> 29:31.560
And then TIFF 7 is at 30%.

29:31.560 --> 29:33.880
So it has just reached a 30% mark.

29:33.880 --> 29:35.920
So now we have to perform an audit.

29:35.920 --> 29:39.640
So we are starting to get a little bit busy with that.

29:39.640 --> 29:45.360
And then just this morning I had received an engagement letter from Baker Tilly.

29:45.360 --> 29:49.680
And we're going to be reviewing our sewer rates like we do annually each year.

29:49.680 --> 29:55.680
So we'll also be doing a sewer rate study here coming up and they'll be a part of our November

29:55.680 --> 30:00.760
presentation of the utility budgets.

30:00.760 --> 30:01.760
Thank you.

30:01.840 --> 30:04.280
Police Department update, Chief Olson.

30:07.880 --> 30:09.680
Yeah, just a couple things.

30:09.680 --> 30:14.080
Just as a reminder, September 10th is Family Fund Night or National Night Out right here

30:14.080 --> 30:16.520
in Fireman's Park from 5 to 7 p.m.

30:16.520 --> 30:17.920
Let's ask Kelly to do the quorum.

30:17.920 --> 30:21.920
Notice in case there's enough people here, please.

30:21.920 --> 30:25.000
Generally, it's really good for gearing up for it now.

30:25.000 --> 30:29.560
A lot of community support, a lot of business support, donations to the department and to

30:29.560 --> 30:30.520
the back to the community.

30:30.520 --> 30:32.760
So we're looking forward to that.

30:32.760 --> 30:35.960
If there's anybody who wishes to volunteer, we can always use a little bit more help in

30:35.960 --> 30:38.760
the concessions and handing things out.

30:38.760 --> 30:43.200
Just let me know afterwards and I can connect you with the right person that's kind of coordinating

30:43.200 --> 30:44.200
that.

30:44.200 --> 30:46.280
You've probably seen it on social media.

30:46.280 --> 30:47.280
We're still recruiting.

30:47.280 --> 30:49.960
That open recruiting goes through September 9th.

30:49.960 --> 30:51.880
Our recruiting numbers have actually been pretty good.

30:51.880 --> 30:54.920
I compare them against other departments around the state.

30:54.920 --> 30:58.960
I think after about five or six days we had heard it went almost 60 applications.

30:58.960 --> 31:03.720
So we do pretty well that way and we're in the testing process right now.

31:03.720 --> 31:07.680
I think most of you know, but one of the volunteer things I do is I'm on the Board of Directors

31:07.680 --> 31:09.280
for Special Olympics Wisconsin.

31:09.280 --> 31:14.880
They've decided to move their fall games here to the athletic complex, the weekend of September

31:14.880 --> 31:15.880
18th.

31:15.880 --> 31:18.240
Their CEO just asked us along.

31:18.240 --> 31:22.320
If anybody is interested in volunteering for that, let me know when I connect you with

31:22.320 --> 31:24.880
Kate or Chad over at Special Olympics.

31:24.880 --> 31:29.880
They are super excited about coming to DeForest and having that event here at Think It'll

31:29.880 --> 31:36.440
Draw a 1,500 pocket of Trisha about 1,500 athletes for that game.

31:36.440 --> 31:39.560
So they're super excited to be coming to DeForest.

31:39.560 --> 31:41.040
That's all I've got.

31:41.040 --> 31:42.040
Thank you.

31:42.040 --> 31:43.840
Welcome to Service Update, Judd.

31:43.840 --> 31:46.880
Just a couple quick update, Baker Parkway.

31:46.880 --> 31:49.040
Next week they'll be paving the final lift on that.

31:49.040 --> 31:51.040
They had a delay with the rain that came today.

31:51.040 --> 31:54.800
They had one couple of sections of cement they needed to put down.

31:54.800 --> 31:58.000
They wanted to hold off until that rain pushed through.

31:58.000 --> 32:02.400
Williamsburg Way, the roundabout down there is moving along really quickly.

32:02.400 --> 32:08.000
They were open to pour some, it might have done the inner circle cement there already.

32:08.000 --> 32:10.400
So that's moving along quickly.

32:10.400 --> 32:15.720
We also had Wayfinding signage and Gateway signage that was going to go in down there.

32:15.720 --> 32:19.800
We're working through that with the contractor that we've got final proofs back.

32:19.800 --> 32:24.920
And so they'll begin starting to do some of their work in the next month or so with

32:24.920 --> 32:31.320
those Wayfinding and Gateway signage just to the DeForest area.

32:31.320 --> 32:33.040
Thank you.

32:33.040 --> 32:35.560
Community Development Update, Alex.

32:35.560 --> 32:37.360
Just an update from the CDA.

32:37.360 --> 32:43.880
So we did receive a reservation agreement for tax credits last week, which is a huge milestone

32:43.880 --> 32:45.480
in moving that project.

32:45.480 --> 32:49.280
So positive news in that regard.

32:49.280 --> 32:50.280
Thank you.

32:50.280 --> 32:54.480
Administrative Services Update, Kelly.

32:54.480 --> 32:56.840
So a couple of things.

32:56.840 --> 32:58.040
First of all, last meeting.

32:58.040 --> 32:59.040
I was not here.

32:59.040 --> 33:00.320
I was at the annual clerk conference.

33:00.320 --> 33:05.080
So again, I just wanted to thank you for providing those opportunities for continued engagement

33:05.080 --> 33:08.400
or education and all of those things.

33:08.400 --> 33:14.920
It's very important to have that collaboration with other clerks.

33:14.920 --> 33:19.560
The sticker contest is now open for public voting.

33:19.560 --> 33:22.960
That'll go until the 9th of September.

33:22.960 --> 33:29.960
As of right now, we've had about 63 votes and we had a total of 24 submissions of stickers.

33:29.960 --> 33:33.720
So there are some very cute options out there.

33:33.720 --> 33:40.240
And I'm excited to see who wins absentee ballots for the November election are going to be

33:40.240 --> 33:43.520
going out tomorrow.

33:43.520 --> 33:52.200
I feel like we've barely wrapped up August and were charging forward here until November.

33:52.200 --> 34:01.320
And with the August election, we did have a 38% registered voter turnout for that.

34:01.320 --> 34:07.960
It was a steady day all day long, not really any breaks, but never really overwhelming.

34:07.960 --> 34:13.320
And I did want to report that moving ward 10 to vote at the village hall versus at the

34:13.320 --> 34:17.040
library really helped to even out our numbers.

34:17.040 --> 34:20.640
They were almost exactly on.

34:20.640 --> 34:27.440
And we had less than 10, I would say, less than five voters that actually went to the

34:27.440 --> 34:29.160
incorrect polling location.

34:29.160 --> 34:35.320
So my team sent out letters as soon as you had approved that resolution and we put a

34:35.320 --> 34:39.320
neon sticker on the front of it to hope to grab some attention.

34:39.320 --> 34:41.920
And I believe that it worked.

34:41.920 --> 34:44.920
So that is, that's all I have.

34:44.920 --> 34:45.920
Great.

34:45.920 --> 34:46.920
Thanks.

34:46.920 --> 34:49.800
Recreation and community enrichment, Rhys.

34:49.800 --> 34:54.920
The August night market went really well, even though we had the early and commit weather

34:54.920 --> 34:58.840
vendors and attendees have asked for additional nights.

34:58.840 --> 35:04.200
So next year we are looking to add one in September.

35:04.200 --> 35:07.760
We conducted a community events survey.

35:07.760 --> 35:13.040
We only received about 54 people who filled it out, but it did give us some useful information

35:13.040 --> 35:18.800
and we are going to be looking to move movie nights to Thursdays next summer, which would

35:18.800 --> 35:20.800
be consistent with all of our band nights too.

35:20.800 --> 35:24.000
So kind of all of those events will then be on Thursday evenings.

35:24.000 --> 35:27.560
And then there was a request for an earlier start time for the movie.

35:27.560 --> 35:32.240
So we're looking to start the movies at 6.30 going forward and that's possible with the

35:32.240 --> 35:35.320
rentals that we do now.

35:35.320 --> 35:42.920
The fall winter guide was released, registration opened a few weeks ago and we had a really

35:42.920 --> 35:43.920
good response.

35:43.920 --> 35:46.040
It was better than the year before.

35:46.040 --> 35:50.000
So we're really happy with that.

35:50.000 --> 35:52.040
See here.

35:52.040 --> 35:59.240
We, Judd, Greg, and I had a booth at the night market for the mountain bike park and we really

35:59.240 --> 36:04.360
had a lot of good interactions and a lot of people that stopped at our booth.

36:04.360 --> 36:08.840
So I know that we got that information, Stacey got that information up on the engage page

36:08.840 --> 36:12.320
and we're soliciting comments there again.

36:12.320 --> 36:17.880
So I'm hoping to continue to move forward with that.

36:17.880 --> 36:22.640
We wrapped up the summer series last Thursday with best practice.

36:22.640 --> 36:26.080
We had about 1,600 people that attended the event.

36:26.080 --> 36:29.280
So a great kickoff for the end of that.

36:29.280 --> 36:32.920
We have your Harbor River Fest coming up on September 12th.

36:32.920 --> 36:35.000
We are also looking for volunteers still.

36:35.000 --> 36:42.480
So if anyone is looking to get out that day, reach out to me or Tricia and we can send

36:42.480 --> 36:45.480
you the link for volunteering.

36:45.480 --> 36:49.760
We have our last cars and coffees on the 13th of September.

36:49.760 --> 36:50.920
We have flag football starting.

36:50.920 --> 36:56.040
We have over 250 kids signed up this year.

36:56.040 --> 36:58.920
With K for starting, we're supposed to start tonight.

36:58.920 --> 37:02.520
We canceled and probably could have kept it, but we're never the rain.

37:02.520 --> 37:06.440
I wish that we knew exactly what was happening with the weather.

37:06.440 --> 37:14.600
And then the high school is doing a youth night for all the football kids on September 10th.

37:14.600 --> 37:19.560
And then we'll be hosting end of the season flag football tournament again for over 50

37:19.560 --> 37:23.040
teams in October.

37:23.040 --> 37:25.040
Thank you.

37:25.040 --> 37:29.680
Congratulations, Daisy.

37:29.680 --> 37:31.240
Just two quick things.

37:31.240 --> 37:36.360
One, I've been working with Greg and Judd on holiday streetlights.

37:36.360 --> 37:41.480
So there will be a community survey going out tomorrow to get feedback on what you'd

37:41.480 --> 37:46.120
like to see for Main Street and then down to this fireman's park area.

37:46.120 --> 37:50.440
And then second of all, you all should have received a tentative email for the Discover

37:50.440 --> 37:54.040
Wisconsin release episode release party.

37:54.040 --> 38:02.640
So more information to come on that, but save the date for September 23rd.

38:02.640 --> 38:04.480
Thank you.

38:04.480 --> 38:08.880
Any other business that lastly comes before the committee for discussion only?

38:08.880 --> 38:11.320
Seeing nothing.

38:11.320 --> 38:14.520
We take a motion for adjournment.

38:14.520 --> 38:15.520
Motion to adjourn.

38:15.520 --> 38:16.520
Second.

38:16.520 --> 38:18.920
Motion by Jan, second by Alisha.

38:18.920 --> 38:21.160
All those in favor indicate by saying aye.

38:21.160 --> 38:22.160
Aye.

38:22.160 --> 38:23.160
All those opposed?

38:23.160 --> 38:24.160
No.

38:24.160 --> 38:38.960
Motion carries for adjourned at 5.38 until 6 p.m.

38:38.960 --> 38:41.880
Order the village board meeting for September 1st.

38:41.880 --> 38:42.880
Okay.

38:42.880 --> 38:45.400
I'll wait until please note the roll.

38:45.400 --> 38:47.200
The presentation of the Pledge of Allegiance.

38:47.200 --> 38:50.320
Jan, would you lead us please?

38:50.320 --> 38:56.280
The lady who is the part of the United States of America.

38:56.280 --> 38:58.120
Does it go public?

38:58.120 --> 38:59.920
We're good to stand.

38:59.920 --> 39:05.480
A nation under the indivisible with liberty and justice for all.

39:05.480 --> 39:08.280
Thank you.

39:08.280 --> 39:10.800
Announcements just for the trustees on the board.

39:10.800 --> 39:15.080
It's let's evaluate Bill's performance time.

39:16.080 --> 39:22.840
So that will be coming up on the agenda next time around and I'll be looking for feedback

39:22.840 --> 39:30.960
from you on what you have to say as to set up the process for me at the next meeting

39:30.960 --> 39:38.840
to set up to discuss the process of what that evaluation will look like to discuss the process

39:38.840 --> 39:40.040
of the evaluation.

39:40.040 --> 39:41.840
I misspoke.

39:42.840 --> 39:45.960
Um, number five is consent agenda.

39:45.960 --> 39:49.840
Does anyone want anything separated out?

39:49.840 --> 39:56.840
Brad, we're like the meeting minutes separated out.

39:56.840 --> 39:57.840
Okay.

39:57.840 --> 40:06.680
Um, 5.2 and 5.3 is there a motion to approve those?

40:06.680 --> 40:11.800
Motion to approve 5.2 and 4.5.3 motion by Jan is there a second?

40:11.800 --> 40:12.800
Second.

40:12.800 --> 40:13.800
Seconded by Alicia.

40:13.800 --> 40:14.800
Any discussion?

40:14.800 --> 40:17.800
All those in favor?

40:17.800 --> 40:21.800
In the case by saying aye.

40:21.800 --> 40:22.800
Aye.

40:22.800 --> 40:23.800
All those opposed?

40:23.800 --> 40:24.800
No.

40:24.800 --> 40:26.800
Motion carries unanimously.

40:26.800 --> 40:31.800
I point one village board meeting minutes from August 18th.

40:31.800 --> 40:44.800
I wanted to say something, Brad.

40:44.800 --> 40:50.800
Is that the heritage garden items?

40:50.800 --> 40:51.800
Okay.

40:51.800 --> 40:56.800
Ellie, you good with that or you look puzzled.

40:56.800 --> 41:18.800
Okay.

41:18.800 --> 41:23.800
That correction that we can.

41:24.800 --> 41:27.800
There was no discussion on either of those.

41:27.800 --> 41:34.800
They were removed from the agenda.

41:34.800 --> 41:35.800
Thank you.

41:35.800 --> 41:36.800
With that correction.

41:36.800 --> 41:41.800
That take a motion to approve the village board meeting minutes of August 18th.

41:41.800 --> 41:45.800
Make a motion to approve village board meeting minutes, 18.

41:45.800 --> 41:48.800
Motion by Alicia is there a second?

41:48.800 --> 41:49.800
Second.

41:50.800 --> 41:51.800
Seconded by Brad.

41:51.800 --> 41:52.800
All those in favor?

41:52.800 --> 41:53.800
In the case by saying aye.

41:53.800 --> 41:54.800
Aye.

41:54.800 --> 41:55.800
All those opposed?

41:55.800 --> 41:56.800
No.

41:56.800 --> 41:58.800
It carries unanimously.

41:58.800 --> 42:00.800
General public appearances.

42:00.800 --> 42:07.800
This is an opportunity for public comment regarding any item not listed on our current agenda.

42:07.800 --> 42:13.800
Do we have anyone wishing to make an appearance?

42:13.800 --> 42:15.800
I guess not.

42:15.800 --> 42:16.800
Okay.

42:16.800 --> 42:17.800
We have no presentations.

42:17.800 --> 42:19.800
Number eight is old business.

42:19.800 --> 42:27.800
They point one update regarding buckies and the proposed 90, 94, 39 and county highway B interchange project.

42:27.800 --> 42:30.800
Bill Chang, staff presentation.

42:30.800 --> 42:31.800
Yeah.

42:31.800 --> 42:36.800
So the session is intended to provide a general update to the board and to the public.

42:36.800 --> 42:42.800
In regards to the buckies project and the related infrastructure improvements.

42:43.800 --> 42:50.800
That are going to be required at interstate I 39, 90, 94 and county highway.

42:50.800 --> 42:51.800
The.

42:51.800 --> 42:57.800
So as the mental states currently we are negotiating with cookies.

42:57.800 --> 43:04.800
We do have a development agreement that was attached to the packet sent over the buckies explaining.

43:05.800 --> 43:10.800
The parameters and obligations related to financing related to.

43:10.800 --> 43:17.800
The steps that will need to be taken by the village as part of a state project.

43:17.800 --> 43:21.800
And then expressing.

43:21.800 --> 43:24.800
Where the financials are coming.

43:24.800 --> 43:27.800
The committed financials are coming for this project.

43:28.800 --> 43:37.800
As the memo states, we are kind of forecasting here that there is a funding gap of approximately.

43:37.800 --> 43:42.800
1.6 1.7 million dollars, which may potentially go up.

43:42.800 --> 43:47.800
Following our discussions with the Wisconsin Department of Transportation.

43:47.800 --> 43:52.800
Updating that 17.1 million dollar number.

43:53.800 --> 44:01.800
Within that agreement also is coverage for village expenses related to consulting engineering and design fees.

44:01.800 --> 44:07.800
I have with any other development agreements that we enter into.

44:07.800 --> 44:14.800
So we have not heard back from bookies yet in regards to that we expect to hear.

44:14.800 --> 44:21.800
Some kind of response and I assume that will continue to negotiate the terms of that development agreement.

44:21.800 --> 44:27.800
Dovetailing with that we do have over to the Wisconsin Department of Transportation and to Dean County.

44:27.800 --> 44:30.800
Highway department.

44:30.800 --> 44:35.800
The traffic impact analysis or traffic impact assessment.

44:35.800 --> 44:40.800
For buckies, which we recently submitted.

44:40.800 --> 44:43.800
Additional updated information.

44:43.800 --> 44:50.800
Traffic volumes associated with the Amazon development and updated projections for future growth.

44:50.800 --> 44:52.800
In this area.

44:52.800 --> 44:58.800
We're hoping to hear back from those 2 agencies within the next couple of weeks.

44:58.800 --> 45:02.800
And those findings will then help us determine.

45:02.800 --> 45:07.800
You know, the design specifics going into 30% plans.

45:07.800 --> 45:12.800
Upon receiving or getting to 30% plans will have.

45:13.800 --> 45:18.800
Bucky's engineers can really horn provide a design delivery schedule.

45:18.800 --> 45:22.800
Which will then provide us kind of what the timeline looks like.

45:22.800 --> 45:27.800
Getting through 30% 60% 90% plans.

45:27.800 --> 45:33.800
Getting through the permitting process as identified in the development agreement.

45:33.800 --> 45:37.800
Essentially kind of building to.

45:37.800 --> 45:41.800
That construction led.

45:42.800 --> 45:52.800
In addition to that, we are also negotiating looking at a what's called a state and municipal agreement with department transportation.

45:52.800 --> 45:59.800
As we've talked through design of this project with its impact on the interstate corridor.

45:59.800 --> 46:03.800
And requirement for federal highway review.

46:04.800 --> 46:10.800
It's a requirement that DOT is going to first let this project.

46:10.800 --> 46:13.800
And then construction manager.

46:13.800 --> 46:17.800
We as the village would remain in the ownership position.

46:17.800 --> 46:23.800
And what I mean by that is that we worry we would then be responsible for the permitting.

46:23.800 --> 46:28.800
Application and obligation to financing the project.

46:29.800 --> 46:35.800
We still have a question to DOT right now as to how the grant funds were to apply before.

46:35.800 --> 46:40.800
Village would be obligated to make payment to DOT.

46:40.800 --> 46:49.800
But that's that's the way that we're thinking about things here is that DOT agreement or the SMA is kind of the upstream agreement.

46:49.800 --> 46:53.800
And then the agreement with buckies is the downstream agreement.

46:53.800 --> 46:58.800
So that we limit the risk liability and financial risks of the village.

46:58.800 --> 47:02.800
I wouldn't recommend one without the other.

47:02.800 --> 47:06.800
And so that's that's what we've been negotiating.

47:06.800 --> 47:09.800
Kind of in this time in between.

47:10.800 --> 47:24.800
I also want to state that in addition to that, we anticipate that as the picture becomes more clear on the public infrastructure.

47:24.800 --> 47:27.800
And how and timeline of that.

47:27.800 --> 47:33.800
We do anticipate that that buckies will refile an application for their their CUP.

47:33.800 --> 47:43.800
As stated before, the buckies CUP was granted by the planning and zoning commission in 2023 ordinance at that time.

47:43.800 --> 47:49.800
Stated or required that some kind of construction happen.

47:49.800 --> 47:56.800
Within a year. And since it has not that conditional use permit has now expired.

47:57.800 --> 48:02.800
They would be then required to to obtain another conditional use permit or.

48:02.800 --> 48:06.800
I don't know if it's correctly to renew it, but I think it's a new one.

48:06.800 --> 48:12.800
To be able to to construct and move on to site planning.

48:12.800 --> 48:16.800
As part of that project. Now I do want to state that.

48:16.800 --> 48:21.800
Along with the site plan for site improvements.

48:21.800 --> 48:25.800
There also needs to be local road improvements for that project.

48:25.800 --> 48:34.800
And so we anticipate that there would be a separate development agreement for those improvements, which does not include state dollars.

48:34.800 --> 48:40.800
So if you imagine, if you look at a map, if you look at county, I and the intersection at gene street.

48:40.800 --> 48:43.800
North of county highway V.

48:43.800 --> 48:49.800
Particularly that portion of the road or that portion of the highway would need to be.

48:49.800 --> 48:55.800
Improved accommodate the anticipated traffic from from buckets to and from bookings.

48:55.800 --> 49:04.800
So I know I've done a lot of information at you. I know that we received emails in regards to questions about timeline and process.

49:04.800 --> 49:12.800
Short answers. I don't have a definitive timeline at this time. All of that is dependent on the responses that we receive.

49:12.800 --> 49:16.800
From DOT and from Dane county.

49:16.800 --> 49:21.800
If there's substantial and if there's additional information that that's requested.

49:21.800 --> 49:30.800
We continue in this time going back and forth until we've provided enough information for those agencies to be able to provide.

49:30.800 --> 49:35.800
The comment that we need to get to design.

49:35.800 --> 49:39.800
I'll stop there and see if there's any questions.

49:40.800 --> 49:51.800
Who's going to hand up Alicia? Yeah, I didn't get a couple emails about timeline, but I noticed you said the design delivery schedule.

49:51.800 --> 49:57.800
Is that the 30, 60, 90? Is that going to give us some more definitive schedule?

49:57.800 --> 50:01.800
Or is that something different?

50:02.800 --> 50:08.800
So the design delivery schedule will anticipate what what that timeline is as far as calendar.

50:08.800 --> 50:18.800
There are review time requirements between there. So, for example, if you read the agreement that we have, I believe at 30% design.

50:18.800 --> 50:22.800
It triggers different types of reviews.

50:22.800 --> 50:25.800
I can walk through that here. Just give me a minute.

50:31.800 --> 50:39.800
I guess just more specifically, I just had a lot of questions asked about.

50:39.800 --> 50:48.800
You know, the current businesses that are there say this project does start and goes through how long, you know, would they be impacted.

50:48.800 --> 50:53.800
For not having services and what does that look like? So when does that get fleshed out?

50:54.800 --> 51:03.800
Yeah, so section four in particular talks about when these percentage designs trigger.

51:03.800 --> 51:10.800
Particular review and approvals by whether it's a by a third party agency.

51:10.800 --> 51:14.800
Right, so.

51:14.800 --> 51:23.800
For example, items see their subsets and see the villages obligations to negotiate the terms of the.

51:23.800 --> 51:35.800
They mean a small agreement commences upon approval of the traffic impact analysis, which we hope to see that that approval is within the next couple of weeks here.

51:35.800 --> 51:45.800
And then upon that, we then send that approval and that design requirement to can we learn, which is the design team.

51:45.800 --> 51:57.800
They'll put it together, the percentage plans at that 30% will know more about the true cost or what the anticipated cost of the project is.

51:57.800 --> 52:05.800
And then we also state that as they build those plans and they start to understand the details of those plans once they get to 60% plans.

52:05.800 --> 52:12.800
We have an opportunity to amend that state municipal agreement, but I represent those numbers.

52:12.800 --> 52:25.800
If you move down below, for example, we start talking about the DSR and the interstate approval at 60% plans.

52:25.800 --> 52:31.800
But I don't, it's hard to say, you know, that it's going to be in December or January.

52:31.800 --> 52:36.800
Again, all of that is dependent on engineering time approval time and review time.

52:36.800 --> 52:38.800
And I wish I had a.

52:38.800 --> 52:44.800
First, we want to say I wish I had a crystal ball as to what the specific dates are.

52:44.800 --> 52:47.800
I simply don't have that at this point.

52:47.800 --> 52:53.800
So your question is, you know, when do when are we going to know specifically when that construction schedule is.

52:53.800 --> 52:59.800
That's likely going to come after the projects been let and contracts signed.

52:59.800 --> 53:02.800
Just like what we have here at the village.

53:02.800 --> 53:12.800
You know, those contract that contract language is really going to show, you know, what, what that timeframe of that road be now will be.

53:12.800 --> 53:16.800
Project of this size.

53:17.800 --> 53:32.800
The other impact that potentially could be there is whether or not DOT decides to close the intersection or the interchange completely or if it's going to be a phase approach to keep the interchange open.

53:32.800 --> 53:40.800
You know, that's, that's a call that I think the engineering, the engineers and folks at DOT and the encounter are going to have to make.

53:40.800 --> 53:47.800
And there's probably other people in the room that probably know more more about that than I do.

53:47.800 --> 53:48.800
Jim.

53:48.800 --> 53:51.800
I guess the partly answer that question.

53:51.800 --> 53:56.800
I was the engineer that designed the interchange and stuff that's out there now.

53:56.800 --> 54:05.800
And that bridge is actually two bridges. So I would be hopeful that they're going to be able to keep one of them open at all times.

54:05.800 --> 54:20.800
So there's maybe comfort in knowing that I can't promise that because I'm obviously not the engineer on this project. But again, there's two bridges out there. So there's a potential that they could just work on one at a time.

54:21.800 --> 54:31.800
Um, earlier today, Bill, you had mentioned to me that with the situation with buckies and going forward.

54:31.800 --> 54:35.800
That we're probably going to need a downstream agreement.

54:35.800 --> 54:41.800
And I was wondering if you could explain that and expand on it.

54:42.800 --> 55:01.800
Sure. So this, this document here acts as that downstream agreement. So when I, when I reference upstream and downstream, so the upstream agreement would be there, the statement is for agreement, which contracts this project. Right. So the village is contracting this project with the state.

55:02.800 --> 55:10.800
There's an obligation for the state to construct it. And there's an obligation for the village to pay for the project since we're the owners.

55:10.800 --> 55:20.800
In order to protect the village financially and from liability associated with this project because this project is being triggered by buckies.

55:21.800 --> 55:29.800
This development agreement is what I consider the downstream agreement whereby we're passing on the financial liability from the village.

55:30.800 --> 55:43.800
To the developer to buckies. And so whatever whatever amounts are not covered with committed funds, that's what we're proposing to pass the buckies. And so.

55:44.800 --> 55:52.800
Because of the complications that you'll see is not going to contract with a private developer on a public project.

55:53.800 --> 55:59.800
That's, that's how we're acting as a kind of kind of in coordinating this project.

56:00.800 --> 56:12.800
So in that, that's the challenge, I think, and the uniqueness of this project and having to also work through the design parameters of the project to sell.

56:12.800 --> 56:20.800
The easy route would be that the village designed this to meet the permits and pay for it.

56:20.800 --> 56:28.800
But because the project is being brought on by a private developer, these are kind of the hoops that we have to jump through.

56:28.800 --> 56:30.800
Does that make sense?

56:30.800 --> 56:32.800
Yeah.

56:32.800 --> 56:55.800
So I believe the question was that there was a, if there was a time limit on the grant provided by the state and whether there's a stipulation on that.

56:56.800 --> 57:12.800
We did ask that question of DOT. It's our understanding and confirmation. I believe we've seen in a letter that the grant only needed to be awarded in the biennial budget period, which it has been the expenditure of that.

57:12.800 --> 57:14.800
There's no time frame for that.

57:15.800 --> 57:33.800
So just a, I've gotten a lot of communication, you know, I've gotten communication from residents and just to clarify and kind of bring it all together.

57:33.800 --> 57:41.800
As long as Bucky's crosses all their eyes and dots, all their teas, so to speak.

57:42.800 --> 57:47.800
This is kind of a, you know, if they.

57:47.800 --> 57:53.800
They're conditional use permit, if they get everything in order, everything is good to go. This is.

57:53.800 --> 57:56.800
Kind of just a goal.

57:56.800 --> 57:59.800
Go ahead, right? I mean, there's nothing.

57:59.800 --> 58:03.800
It doesn't seem like there's anything that we could say.

58:03.800 --> 58:07.800
We can't prevent them from getting a conditional use permit.

58:08.800 --> 58:10.800
Is that accurate?

58:10.800 --> 58:14.800
So I think there's two separate issues at hand here.

58:14.800 --> 58:16.800
One is.

58:16.800 --> 58:23.800
The development agreement for the financials of the infrastructure.

58:23.800 --> 58:28.800
Which, which developer needs in, in order to run an effective and efficient.

58:28.800 --> 58:31.800
I think a business, I think everyone agrees that.

58:31.800 --> 58:36.800
There's going to need to be some, some traffic improvements in order for this thing to work.

58:37.800 --> 58:39.800
That development agreement.

58:39.800 --> 58:50.800
Is up to the board, right? You make the decision on the development agreement as to what village wants to commit to this project, whether it's important.

58:50.800 --> 58:53.800
Legislative decision.

58:53.800 --> 59:00.800
I think what you're talking about is the zoning process and the conditional use permit process, which I believe are.

59:00.800 --> 59:08.800
Are in our, our village code and also, you know, describe, describe in space.

59:08.800 --> 59:13.800
I'll let it out and then I know that we have Mark roffers on here to answer questions about land use.

59:13.800 --> 59:18.800
I'll defer to them in regards to requirements on conditional use permits.

59:18.800 --> 59:23.800
Mark, you there.

59:23.800 --> 59:26.800
I am, I am here.

59:26.800 --> 59:41.800
So, as Bill suggested, given that three and a half years has passed since they received a conditional use permit from P and Z, they have to reapply for the conditional use permit and meet all current code requirements.

59:41.800 --> 59:55.800
Under statute among those code requirements are the proven compliance with several criteria to obtain the conditional use permit.

59:55.800 --> 01:00:04.800
If those criteria are met, then the conditional use permit is to be granted.

01:00:04.800 --> 01:00:24.800
Any effort to apply conditions or reject the conditional use permit has to be supported by substantial evidence that those standards are not being met as opposed to, you know, speculation, or, you know, unsubstantiated testimony, etc.

01:00:24.800 --> 01:00:39.800
So, in answer to the original question, the CUP is not a, I don't know if these were exact words, you're done deal to get reapproved. They have to verify once again that they meet the standards within the zoning ordinance.

01:00:39.800 --> 01:00:50.800
Based on the planning and zoning commission's judgment to obtain a new conditional use permit.

01:00:50.800 --> 01:00:57.800
Mark, a question for me, whatever those conditions are that are laid out and they're mad.

01:00:57.800 --> 01:01:00.800
We have to allow to go forward. Correct.

01:01:00.800 --> 01:01:17.800
Yes, and the, if in the judgment, I mean, I'm a lean on out a little bit. He's probably fidgeting a little bit as I answer this, but as long as P and Z determines that those conditions are met, then the conditional use permit is to be granted.

01:01:17.800 --> 01:01:32.800
That the P and Z can apply its own conditions to assure that those criteria in the ordinance are met. And it did the first time around three and a half years ago, related to traffic and environmental impacts.

01:01:32.800 --> 01:01:43.800
And, you know, I would anticipate not having looked at this, literally for three years, that a lot of those same items would come up again in the review.

01:01:43.800 --> 01:01:44.800
Sure.

01:01:44.800 --> 01:01:53.800
Al, just to clarify, people use the term conditions to mean two different things when it comes to conditional uses.

01:01:53.800 --> 01:02:04.800
One is actually a set of standards that have to be met. They're not conditions that have to be met, but they're standards, things like not detrimental to the public health safety and wealth.

01:02:05.800 --> 01:02:22.800
The actual development proposal has to be weighed against those criteria. And if in the judgment of the plan commission, as Mark said, each of those conditions, each of those standards is met, then the conditional use permit has to be issued.

01:02:22.800 --> 01:02:28.800
Now, in order to meet those standards, there could be conditions imposed on the operations.

01:02:29.800 --> 01:02:39.800
Just to use a ridiculous example to make it clear. If there were, if the only objection to conditional use was, it's going to make noise at night. People can't sleep.

01:02:39.800 --> 01:02:45.800
Okay. One condition may be you got to stop operating at seven p.m. Okay.

01:02:45.800 --> 01:02:50.800
And if they agree to that, then the conditional use permit would have to be, have to be met.

01:02:50.800 --> 01:03:03.800
So conditions are actually requirements that can be imposed on the operation in order to address the shortfalls in meeting the standards that are in the ordinance.

01:03:03.800 --> 01:03:14.800
But what Bill, what we're talking about here, though, is just the governmental authority that you have in terms of saying, no, you can't put a particular use on this property.

01:03:15.800 --> 01:03:23.800
Buckies, for example, with a conditional use permit could build this facility on that property.

01:03:23.800 --> 01:03:27.800
And the village would have no say it once they had the conditional use permit.

01:03:27.800 --> 01:03:37.800
The proprietary function of the board, though, in terms of helping to pay for the road improvements, that's something you can just decide you don't want to do.

01:03:38.800 --> 01:03:48.800
You're for it. You're against it. It isn't worth it. It is worth it. That's up to you. That's not part of the, you can't tell them they can't build there at that point.

01:03:48.800 --> 01:03:53.800
But you can tell them that we're not going to contribute to your building there.

01:03:53.800 --> 01:03:59.800
And at this point, that's where we are is just talking about building the roads.

01:04:00.800 --> 01:04:10.800
Yeah, right now what we're working at is an agreement that is going to be a proposal to you as to how this thing would be funded separately.

01:04:10.800 --> 01:04:15.800
The conditional use process is simply just the authorization to build something.

01:04:15.800 --> 01:04:19.800
How they get there is their problem once they've got that approval.

01:04:20.800 --> 01:04:23.800
To separate issues really at this point.

01:04:23.800 --> 01:04:33.800
And then I just, I just want to make clear so that everyone here understands is that the conditional use permit is the authority, the governing authority on that is the planning and zoning commission.

01:04:33.800 --> 01:04:36.800
So you as a board will not see that come to you.

01:04:36.800 --> 01:04:38.800
Right.

01:04:38.800 --> 01:04:41.800
I think I saw a chance.

01:04:41.800 --> 01:04:44.800
Okay, Jim.

01:04:45.800 --> 01:04:54.800
Oh, he's just going to add that bit of uniqueness. And I guess I'm looking at you or maybe Mark too, because it's going to be.

01:04:54.800 --> 01:05:06.800
The conditional use permit was already granted once we had three and a half years ago, it would be challenging to say that something has changed between now.

01:05:07.800 --> 01:05:20.800
Challenging is probably an appropriate word. There would have to be some reason why it now doesn't meet the standards that it met three and a half years ago.

01:05:20.800 --> 01:05:28.800
That could be changed conditions in the village. It could be changes in their, their development plan.

01:05:29.800 --> 01:05:38.800
But generally, if everything is the same as it was last time there's no new information presented. It wasn't presented last time.

01:05:38.800 --> 01:05:45.800
Yeah, we'd have to go up with a reason for why things are different now than they were before.

01:05:45.800 --> 01:05:51.800
And I'll just add that that new information has to be supported by evidence.

01:05:51.800 --> 01:06:03.800
It can't just be opinion that's not backed by, you know, there's a statutory definition of substantial evidence that would have to be met.

01:06:03.800 --> 01:06:11.800
Thank you, gentlemen, for that discussion. And I don't want to hold him up any longer. We do have someone registered to speak on this.

01:06:11.800 --> 01:06:17.800
Mr. Reardon.

01:06:17.800 --> 01:06:23.800
I'll talk nice and close to the microphone and push the button to the little ring on the bottom turns green and you're good to go.

01:06:23.800 --> 01:06:28.800
And for the record, please give us your name and at least in the municipality you live in.

01:06:32.800 --> 01:06:35.800
Oh, you have three minutes. She's setting her timer.

01:06:35.800 --> 01:06:36.800
Good.

01:06:36.800 --> 01:06:41.800
I'll try to cover the last three years in three minutes.

01:06:41.800 --> 01:06:46.800
Eugene Reardon, 4785 highway V before us.

01:06:46.800 --> 01:06:55.800
Thanks for letting me speak tonight. I ran across this agenda item on social media. I thought this project was actually dead.

01:06:55.800 --> 01:07:05.800
So here I am. I want to just officially register my opposition to the project. I'm a neighbor to use their where it's going to be.

01:07:05.800 --> 01:07:08.800
I live a half mile away.

01:07:08.800 --> 01:07:23.800
And I wasn't notified in any way shape or form that this was moving forward and I'm a little bewildered that I got to this point of sounds like it's in the can already without getting any notice at all.

01:07:23.800 --> 01:07:32.800
So I'm concerned about project for a number of reasons for actually not in any particular order.

01:07:32.800 --> 01:07:40.800
But one is my quality of life and my families and the people who do live in that neighborhood.

01:07:40.800 --> 01:07:48.800
This is going to be a huge place. You're going to be able to see it at night from outer space, likely a lot of light pollution.

01:07:48.800 --> 01:07:51.800
The whole thing that area is going to change.

01:07:52.800 --> 01:07:57.800
You've you've got a facility this size of.

01:07:57.800 --> 01:08:06.800
I don't know how many acres 120 gas pumps, 240,000 gallons of gas is stored on site.

01:08:06.800 --> 01:08:10.800
Things are going to change in that area.

01:08:11.800 --> 01:08:26.800
So I guess we're since we're at this point, you know, I was a caution about some of the things I heard that there's going to be costs that I didn't see in any of your stuff here just random some of the infrastructure costs.

01:08:26.800 --> 01:08:34.800
We've known from some of that we've seen in some of the other buckets that have gone in that police and fire EMS calls have gone up.

01:08:35.800 --> 01:08:42.800
The next thing we're going to hear is we're going to need more police fire and EMS right to handle this kind of traffic.

01:08:42.800 --> 01:08:49.800
There's 20,000 cars coming into this place a day. Right. So it stands for reason. They're going to get some calls.

01:08:49.800 --> 01:08:56.800
That's my taxes that are going to pay for that. Buckies isn't going to pay for that. Right. They're likely going to be waste.

01:08:56.800 --> 01:08:59.800
They're going to use and million gallons of water a year.

01:09:00.800 --> 01:09:06.800
That's got to go to some treatment facility going to get charged for that. I don't see that in here.

01:09:06.800 --> 01:09:17.800
Things of that nature, public safety. Right. There's with that many cars, you're going to have the best of traffic coming along.

01:09:17.800 --> 01:09:23.800
It's there's a public safety issue at any rate.

01:09:23.800 --> 01:09:26.800
Those are my concerns.

01:09:26.800 --> 01:09:34.800
And I would like to see somehow in the future that I came in to see what I'd take to build a garage on my property.

01:09:34.800 --> 01:09:44.800
Letters had to go out to all the neighbors and they got an opportunity to speak in front of a board to deny my ability to put up a garage.

01:09:44.800 --> 01:09:51.800
This is much bigger than a two car garage and I'm within a half a mile in this place and wasn't notified.

01:09:51.800 --> 01:09:57.800
So I'd like to see this board do something about that moving forward.

01:09:57.800 --> 01:10:02.800
If there's nothing I can do about this. I understand my time is.

01:10:02.800 --> 01:10:03.800
Okay.

01:10:03.800 --> 01:10:09.800
That's my request essentially is moving forward.

01:10:09.800 --> 01:10:20.800
How can we make sure this sort of thing does not happen? This is the second thing that's happened in this little is a year.

01:10:20.800 --> 01:10:22.800
So anyway, thank you so much.

01:10:22.800 --> 01:10:24.800
Thank you, Mr. Verdon.

01:10:24.800 --> 01:10:36.800
So, so just quickly in regards to notice this item on the agenda is a general update.

01:10:36.800 --> 01:10:48.800
There is a process by which I think you are talking to conditional use permit process will require notification within a certain distance of the project of the project property itself.

01:10:48.800 --> 01:10:55.800
That's for the CUP in regards to the parameters for the infrastructure project.

01:10:56.800 --> 01:11:05.800
The state has their own notification process for that project, including environmental review, federal review, federal highway review.

01:11:05.800 --> 01:11:14.800
And so as we start to define what that time frame looks like, we'll make sure to get that information out.

01:11:15.800 --> 01:11:25.800
There's also public information meetings that are required with any project that will happen as well. So those will be notified when if we get to that point in this process.

01:11:25.800 --> 01:11:33.800
Jan bill, you said that when there's a CUP agreement.

01:11:33.800 --> 01:11:38.800
That the residents are notified at that time. Did I catch that right?

01:11:38.800 --> 01:11:43.800
No, when if and when there's an application for conditional use permit.

01:11:43.800 --> 01:11:53.800
Okay, so that was the first point. So when you when you're talking or considering the site improvements, that's a separate process.

01:11:53.800 --> 01:11:56.800
And I think the gentleman was referring to his garage.

01:11:56.800 --> 01:12:07.800
Our code specifies notification to neighbors, depending on certain types of development, depending on certain type of applications and our approvals.

01:12:07.800 --> 01:12:20.800
In this case that I can't speak to their particular case, but in this case, developer is going to be is going to have to be our comment and submit that application for that new CUP.

01:12:20.800 --> 01:12:30.800
And when they get submitted, there's a public notice process as stated in our ordinance in regards to that conditional use permit and review.

01:12:31.800 --> 01:12:35.800
And then separately for the infrastructure project.

01:12:35.800 --> 01:12:46.800
They have their their specific requirements that we're going to have to meet because this will be a deal T related project, which we will then get information out.

01:12:46.800 --> 01:12:57.800
There's no requirement in regards to an agreement to be approved by the village board set for our board posting requirements.

01:12:57.800 --> 01:13:03.800
Okay, so going back to the CUP that was granted in 2023.

01:13:03.800 --> 01:13:07.800
Was there a public notice on that?

01:13:07.800 --> 01:13:16.800
Yes, there was a statutory requirement, but let me just add one more thing because I know Stacy does a lot of work with us. So they engage to force the development tracker pages.

01:13:16.800 --> 01:13:26.800
If you sign up to follow specific projects, you'll get the updates for those. So when we make updates to them, if there's a project update, people will get that to their email address to.

01:13:26.800 --> 01:13:30.800
Yep, that's good. Thanks.

01:13:30.800 --> 01:13:31.800
Jim.

01:13:31.800 --> 01:13:44.800
I wanted to add, I guess I'm looking maybe at Alex in case I misspeak, but with the CUP, there'll be a public hearing and then we put notice out at the distance.

01:13:44.800 --> 01:13:48.800
I don't remember, but I just want to bring it up as there is a distance.

01:13:48.800 --> 01:13:57.800
So there I would caution people that are listening in or Mr. Reardon. You might be just outside of that distance. So it.

01:13:57.800 --> 01:14:02.800
Another aspect for Stacy to the sign up for engage to force.

01:14:02.800 --> 01:14:13.800
But after the CUP or potentially even the same meeting, but I would suspect it'll be a different meeting. It'll also be a site plan review too.

01:14:14.800 --> 01:14:22.800
Yeah, that's exactly right. And I think I saw a mark on mute. So he probably has the distance memorized here is at 100 feet.

01:14:22.800 --> 01:14:33.800
It's 100 feet Alex ding ding ding. So everyone across the street will get a notice. But if you're beyond that, neither the village ordinance nor the state statute requires a notice.

01:14:34.800 --> 01:14:44.800
So admittedly, that's a pretty narrow stretch. So I would just encourage as you're getting feedback from residents, encourage them to sign up for notifications on our communication platforms.

01:14:49.800 --> 01:15:00.800
And looks like that's it. Okay. Next up on that issue was discussion and possible action. And I think we've had a pretty full discussion and we have no action.

01:15:00.800 --> 01:15:07.800
We're taking tonight on this. There's no action on this item. Okay.

01:15:07.800 --> 01:15:12.800
Moving on to our next item resolution 2026 101.

01:15:12.800 --> 01:15:19.800
Resolution authorizing the village president and clerk to execute a development agreement for public infrastructure.

01:15:19.800 --> 01:15:22.800
This is a very good item.

01:15:22.800 --> 01:15:25.800
And we're going to move on to the first one.

01:15:25.800 --> 01:15:32.800
We have three phases five E and one W with an abortion of the heritage gardens and Eric's and farms development.

01:15:32.800 --> 01:15:37.800
Staff presentation by Mark Raufers.

01:15:37.800 --> 01:15:40.800
Oh, good evening. There's two related items and sequence on the agenda.

01:15:40.800 --> 01:15:45.800
One is the heritage gardens and you're seeing the preliminary plat on your screen right now.

01:15:45.800 --> 01:15:55.800
And the second is the development agreement that covers infrastructure and fee responsibilities associated with development in the replat three area.

01:15:55.800 --> 01:16:09.800
This is before you because of linar development of national builder and developer has elected to take on most of the rest of the single family portions of heritage gardens.

01:16:09.800 --> 01:16:19.800
The heritage gardens plan unit development heritage gardens has been around, I suppose, for over 20 years now.

01:16:19.800 --> 01:16:27.800
It is under undergone two or three or four different developers over that period of time.

01:16:28.800 --> 01:16:39.800
Lanar is interested in taking on a street utility and lot development for 146 lots at the south end of heritage gardens.

01:16:39.800 --> 01:16:45.800
If you're familiar with the area at South of antique acres between antique acres and Holland fields.

01:16:46.800 --> 01:16:57.800
And they're proposed development areas on either side of where the forest Windsor trail currently runs, which is in the royal artists road right of way.

01:16:57.800 --> 01:17:08.800
So the east part of that has been platted long ago as you can see from this map and not developed the west part are the new lots that are in replat three.

01:17:08.800 --> 01:17:15.800
The development agreement covers, you know, their responsibilities for building roads and infrastructure properly.

01:17:15.800 --> 01:17:31.800
It also covers park, park improvement fees, park fees in lieu of park land and a contribution to the reconstruction of in burn road, which I believe you talked about at your five o'clock meeting.

01:17:32.800 --> 01:17:41.800
I'm here and I know Bill and all have been very closely involved in the development agreement to answer your questions as you move forward with your discussion. Thank you.

01:17:41.800 --> 01:17:48.800
I apologize, Mark, I threw your curve there. I flipped my page too quick and missed 8.2.

01:17:48.800 --> 01:17:54.800
And I guess we'll continue on 8.3 and go back to 8.2. Right.

01:17:55.800 --> 01:17:56.800
All right.

01:17:56.800 --> 01:17:59.800
As a medical, so you can take a point to an order.

01:17:59.800 --> 01:18:07.800
I'm sorry, but I don't believe there's been a motion yet. So you can take a point to an order as a presentation for was before both items.

01:18:07.800 --> 01:18:08.800
Okay.

01:18:09.800 --> 01:18:11.800
8.2. I apologize.

01:18:11.800 --> 01:18:24.800
It's ordinance 2026 015 approving the preliminary and final plats for the heritage gardens at Eric's and farms replat three salt of in burn road and the anti acres subdivision.

01:18:24.800 --> 01:18:28.800
Mark, is there anything more to say on that part?

01:18:28.800 --> 01:18:32.800
I have, I have nothing more on either item. I'm happy to answer questions.

01:18:32.800 --> 01:18:35.800
Thank you. Anyone have any questions?

01:18:35.800 --> 01:18:36.800
Jim.

01:18:37.800 --> 01:18:47.800
Mark, can you, I'm concerned about the, I know there's like a trail planned, but I don't see easements and stuff for it.

01:18:47.800 --> 01:18:58.800
I see it noted in the out lot. I'm just trying to remember, say the FTP or even engineering plans where it is, because I thought it was in some of the lots.

01:18:58.800 --> 01:19:00.800
And again, I'm not seeing easements.

01:19:00.800 --> 01:19:03.800
Can you give me an update on that?

01:19:04.800 --> 01:19:10.800
Jim, it is entirely in out lot 20, which is along that waterway.

01:19:10.800 --> 01:19:27.800
So there will be a replacement to the current bicycle pedestrian path that will be in out lot 20, and which will connect to a path in the Windsor park.

01:19:28.800 --> 01:19:37.800
And then it will also connect to an existing trail segment in the greenway in antique acres.

01:19:37.800 --> 01:19:46.800
But it's entirely in out lot. Jim, it's not in any lot area or doesn't require any easements.

01:19:46.800 --> 01:19:53.800
Okay, that's exactly what I wanted to hear then, as long as I know it's an outlet. I'm good. Thank you.

01:19:54.800 --> 01:19:57.800
Anybody else have anything?

01:19:57.800 --> 01:20:02.800
We have any public appearances.

01:20:02.800 --> 01:20:05.800
Public appearances.

01:20:05.800 --> 01:20:11.800
Click, we've had our discussion. Is there a motion to approve 2026, 015.

01:20:11.800 --> 01:20:16.800
An ordinance to approve preliminary and final plots for heritage gardens at areas of farms.

01:20:16.800 --> 01:20:21.800
Replet three, salt of inburn and the antique acres, antique acres subdivision.

01:20:21.800 --> 01:20:26.800
Oh, make that motion. It has written that looks like.

01:20:26.800 --> 01:20:28.800
Motion by Jim is there a second.

01:20:28.800 --> 01:20:29.800
Second.

01:20:29.800 --> 01:20:32.800
Seconded by Jan. Any further discussion, Brad?

01:20:32.800 --> 01:20:39.800
We update the date on the adoption.

01:20:39.800 --> 01:20:41.800
I'm sorry, what?

01:20:41.800 --> 01:20:47.800
Just update the date on the adoption at the bottom there, highlighted.

01:20:47.800 --> 01:20:50.800
And resolution.

01:20:50.800 --> 01:20:54.800
You need that as a friendly. I accept that.

01:20:54.800 --> 01:20:56.800
Second.

01:20:56.800 --> 01:21:05.800
Okay, Brad makes a friendly motion to update the date on the resolution that is accepted by Jim and Jim.

01:21:05.800 --> 01:21:07.800
All those in favor indicate by saying aye.

01:21:07.800 --> 01:21:08.800
Aye.

01:21:08.800 --> 01:21:10.800
All those opposed, no.

01:21:10.800 --> 01:21:15.800
Motion carries unanimously.

01:21:15.800 --> 01:21:19.800
And again, a point three resolution 2026 dash one on one.

01:21:19.800 --> 01:21:25.800
Authorizing the village president and clerk to execute a development agreement for public infrastructure.

01:21:25.800 --> 01:21:32.800
For phases five, E and one W within a portion of the heritage gardens at Erickson farms development.

01:21:32.800 --> 01:21:34.800
Public appearances.

01:21:35.800 --> 01:21:37.800
Nothing.

01:21:37.800 --> 01:21:39.800
Discussion.

01:21:39.800 --> 01:21:43.800
Mark's already done his presentation.

01:21:43.800 --> 01:21:47.800
I would take a motion to approve 2026 dash one on one.

01:21:47.800 --> 01:21:52.800
I'll make a motion to approve resolution 2026 dash one on one.

01:21:52.800 --> 01:21:56.800
Motion by Jan is there a second.

01:21:56.800 --> 01:21:58.800
Second.

01:21:58.800 --> 01:22:02.800
Seconded by Wayne. All those in favor indicate by saying aye.

01:22:03.800 --> 01:22:05.800
All those opposed, no.

01:22:05.800 --> 01:22:08.800
Motion carries unanimously.

01:22:08.800 --> 01:22:12.800
New business resolution 2026 one zero six.

01:22:12.800 --> 01:22:21.800
Resolution authorizing the village president and clerk to execute a development agreement with pumps tire service incorporated.

01:22:21.800 --> 01:22:25.800
That presentation by Mark Roberts.

01:22:25.800 --> 01:22:34.800
Good evening again. This is a simple one pumps has undergone a number of village approvals over the last couple of years to lead to its development.

01:22:34.800 --> 01:22:39.800
It's a replacement site for their current location just immediately to the south.

01:22:39.800 --> 01:22:44.800
The sites about six acres in area, the building will be about 25,000 square feet.

01:22:44.800 --> 01:22:49.800
It's a tire primarily a tire repair and replacement operation.

01:22:50.800 --> 01:22:55.800
Whoever's the master on that site is doing a great job finding them. There it is.

01:22:55.800 --> 01:23:02.800
The development agreement that you're being asked to review follows up on P and Z site plan approval in May.

01:23:02.800 --> 01:23:08.800
The development agreement simply covers the extension of sewer and water lines that are in county highway.

01:23:08.800 --> 01:23:14.800
I southeast of the site just a little bit up to the.

01:23:14.800 --> 01:23:27.800
Northeast corner of the pump site so it can serve pumps with sewer and water and be extended in the future to connect to yet unknown development to the north.

01:23:27.800 --> 01:23:30.800
Happy to answer any questions. Thank you.

01:23:30.800 --> 01:23:35.800
Thank you, Mark. Anybody have any questions?

01:23:35.800 --> 01:23:39.800
No staff or public appearances.

01:23:40.800 --> 01:23:46.800
Okay, I would take a motion to approve resolution 2026 dash 106 of someone would like to make one.

01:23:50.800 --> 01:23:52.800
I'll make a motion to approve.

01:23:52.800 --> 01:23:55.800
Thank you, Alicia. Motion by Alicia. Is there a second? Second.

01:23:55.800 --> 01:23:57.800
Seconded by Jan.

01:23:57.800 --> 01:24:01.800
Any further discussion? Jim.

01:24:02.800 --> 01:24:09.800
I guess I'm a bit curious knowing that we've talked about the potential improvement across the street.

01:24:09.800 --> 01:24:20.800
Is there any thing in this agreement as far as improvements or like sidewalk connections or anything? This property.

01:24:21.800 --> 01:24:29.800
There is not Jim. It was a few months ago now, but when P and Z approved the site plan, there were provisions.

01:24:29.800 --> 01:24:35.800
I forget the precise condition, but provisions that would require an on site.

01:24:35.800 --> 01:24:40.800
Walkway connection to a public sidewalk in county.

01:24:40.800 --> 01:24:43.800
I, if and when it's connected or built.

01:24:43.800 --> 01:24:46.800
Thank you for that, binder.

01:24:47.800 --> 01:24:52.800
Okay, how well is in favor indicate by saying aye.

01:24:52.800 --> 01:24:56.800
Aye. All those opposed indicate by saying no.

01:24:56.800 --> 01:24:59.800
Motion carries unanimously.

01:24:59.800 --> 01:25:04.800
9.2 resolution 2026 dash 107.

01:25:04.800 --> 01:25:10.800
A resolution authorizing the village president and clerk to execute an agreement with Madison capitals.

01:25:10.800 --> 01:25:14.800
I'm not sure.

01:25:14.800 --> 01:25:17.800
Okey association limited.

01:25:17.800 --> 01:25:21.800
Staff presentation by chief Wilson.

01:25:21.800 --> 01:25:31.800
Yeah, good evening. There's a memo I put in a packet for you, but just add context. So with development in the savannah Brooks in the opening of the legacy 20 arena.

01:25:31.800 --> 01:25:35.800
They're USA GEL, which is like a fear league to division.

01:25:35.800 --> 01:25:37.960
going to be playing their home contest for the Madison

01:25:37.960 --> 01:25:41.200
Capitals. They've approached us and requested an officer at

01:25:41.200 --> 01:25:45.040
every home game of theirs, which is about 41 per year plus

01:25:45.040 --> 01:25:48.600
playoff. So if they get that far, for us, it's important to

01:25:48.600 --> 01:25:51.880
have a presence, but also a presence that doesn't detract

01:25:51.880 --> 01:25:54.360
from policing efforts in the rest of the village. And so

01:25:54.360 --> 01:25:57.400
why this agreement is here, this will provide an officer

01:25:57.400 --> 01:26:00.520
that's paid for by the Madison Capitals. It's about a

01:26:00.520 --> 01:26:03.040
reimbursement basis every month. We'll build them they'll pay

01:26:03.040 --> 01:26:05.640
us for the services of whichever officer work is the

01:26:05.640 --> 01:26:08.960
overtime rate for that officer and not have to pull a

01:26:08.960 --> 01:26:11.720
service from somewhere else in the village to go respond to

01:26:11.720 --> 01:26:15.400
something. So I think it's a positive that way for the

01:26:15.400 --> 01:26:17.600
PD, but I'll answer any questions if you have them.

01:26:19.080 --> 01:26:19.760
Questions?

01:26:22.600 --> 01:26:23.080
Jim.

01:26:25.080 --> 01:26:29.360
I noticed and you said it too that it's overtime pay. Does it

01:26:29.360 --> 01:26:32.960
necessarily need to be overtime? I'm just concerned for

01:26:33.560 --> 01:26:38.800
say taxing time on to all of our PD. It'd be nice if it wasn't

01:26:38.800 --> 01:26:43.040
necessarily overtime. It's one I guess I'm getting at it with

01:26:43.040 --> 01:26:45.200
the way the staffing model works right now. If I was to do it

01:26:45.200 --> 01:26:47.280
on straight duty time, we could do that. But then I'm

01:26:47.280 --> 01:26:50.400
detracting from other areas of the village. So it's preferred

01:26:50.400 --> 01:26:54.000
that we would do it on overtime. Obviously, not necessarily

01:26:54.000 --> 01:26:58.080
conjunction with a work day, but also on an off day. The staff

01:26:58.080 --> 01:27:01.080
would be able to sign up for this. It's not a mandatory one

01:27:01.080 --> 01:27:04.240
person has to do it would be done on a signup basis that way.

01:27:04.240 --> 01:27:07.880
So if we have to do it on duty time, we can do that and bill

01:27:07.880 --> 01:27:12.440
at the regular rate. But again, my fear my concern is I don't

01:27:12.440 --> 01:27:16.360
want to take an officer away that could be used up for whether

01:27:16.360 --> 01:27:20.520
it's traffic or proactive policing or for a community

01:27:20.520 --> 01:27:23.200
engagement thing in a different part of the village to go

01:27:23.200 --> 01:27:26.520
handle this. If we have to, we have to. But it's preferred to

01:27:26.600 --> 01:27:31.960
do it the other way. I guess I'm I'm content as long as you

01:27:31.960 --> 01:27:35.320
have the option to do it either way. I leave that up to your

01:27:35.320 --> 01:27:40.040
management as far as again, I don't want to get too much

01:27:40.040 --> 01:27:46.840
overtime and and have services. You lack in because of being

01:27:46.840 --> 01:27:50.360
too tired or something. Yeah, I appreciate that. I can say on a

01:27:50.360 --> 01:27:53.480
much bigger scale in my previous department, we did this for

01:27:53.480 --> 01:27:57.320
the Milwaukee Brewers and it works well that way. There was

01:27:57.320 --> 01:28:00.200
always ample bodies that were charged up enough to do the

01:28:00.200 --> 01:28:03.280
street work, but also at a special event where you can have

01:28:03.280 --> 01:28:07.280
proactive interactions with community and yet and ensure a

01:28:07.280 --> 01:28:14.360
safe environment. Very common practice. Anybody else have any

01:28:14.360 --> 01:28:18.760
questions? Just is there a term on the agreement? Is it

01:28:18.760 --> 01:28:23.920
reviewed annually or since it's new? Anything like that? Or is

01:28:23.920 --> 01:28:28.000
it just to open agreement if we want to renegotiate or? Yeah,

01:28:28.000 --> 01:28:32.040
they can we can renegotiate mutually if we need to. Right

01:28:32.040 --> 01:28:35.400
now with I believe it's just written is open. But the first

01:28:35.600 --> 01:28:38.720
time is are going to tell be very telling when they open up in

01:28:38.720 --> 01:28:41.480
October and then the first couple weekends will be very

01:28:41.480 --> 01:28:44.440
telling for them and for everybody. And also give us a good

01:28:44.440 --> 01:28:47.600
eye for future events. It'll be there the WIA state tournament

01:28:47.600 --> 01:28:50.600
will be there in March. So it'll give us at the PD some

01:28:50.600 --> 01:28:54.400
insight to traffic flow traffic patterns. What we may or may

01:28:54.400 --> 01:28:57.040
not have to anticipate with the larger scale with, you know,

01:28:57.040 --> 01:28:58.440
buses and things like that. So

01:29:01.800 --> 01:29:05.960
anyone else? No public appearances?

01:29:07.760 --> 01:29:08.680
Motion to approve.

01:29:09.600 --> 01:29:10.120
Second.

01:29:10.120 --> 01:29:16.080
In 2026 108 motion to approve by Brad seconded by Jan. All

01:29:16.080 --> 01:29:19.760
some favor in the case by saying aye. Aye. I suppose no.

01:29:20.200 --> 01:29:23.280
Motion carries unanimously. Thank you. Thanks, Chief.

01:29:24.360 --> 01:29:27.640
Check register was in your packet as we're committee

01:29:27.640 --> 01:29:30.520
commission. And pardon me.

01:29:32.600 --> 01:29:37.840
And I cannot read tonight. Okay. You're right. Resolution 2026

01:29:37.840 --> 01:29:41.240
108 resolution authorizing the village president and village

01:29:41.240 --> 01:29:45.240
clerk to execute a grant agreement with habitat for humanity

01:29:45.240 --> 01:29:47.000
of Dane County, Alex.

01:29:47.520 --> 01:29:51.240
So back in May, the village conducted his first round of

01:29:51.240 --> 01:29:53.880
review for the development fund portion of the home reach to

01:29:53.880 --> 01:29:59.000
forest program habitat for humanity was conditionally awarded

01:29:59.000 --> 01:30:04.720
$225,000, the memo and a draft of the agreement as well as some

01:30:04.720 --> 01:30:09.000
red line items are included in packets. There are a couple

01:30:09.120 --> 01:30:10.400
terms of the agreement.

01:30:11.240 --> 01:30:17.000
There you go. That I felt needed to be some policy decisions.

01:30:17.520 --> 01:30:23.000
The first of which scroll up, please. So the initial concept

01:30:23.000 --> 01:30:27.240
plan that habitat had submitted for consideration as part of the

01:30:27.240 --> 01:30:32.520
application had anticipated 36 housing units to be on site.

01:30:33.000 --> 01:30:35.760
Obviously, they were fairly early in their planning process for

01:30:35.760 --> 01:30:38.760
this that they as they've worked through the concept plan with

01:30:38.760 --> 01:30:42.920
their engineers. They've dialed that in so that 27 units fit

01:30:42.920 --> 01:30:47.520
on site. That is a reduction in the amount that was originally

01:30:47.520 --> 01:30:50.400
anticipated and that the grant, the conditional grant award was

01:30:50.400 --> 01:30:54.760
made for. So I would like some, I guess, direction on whether

01:30:56.120 --> 01:30:59.520
that's still acceptable or whether there needs to be further

01:30:59.520 --> 01:31:01.960
consideration of the amount considering that there's fewer

01:31:01.960 --> 01:31:05.640
units. That's one point. If you could jump back to the red line,

01:31:05.640 --> 01:31:06.200
please.

01:31:09.160 --> 01:31:11.280
The second is pertaining to

01:31:14.880 --> 01:31:18.880
pilot that's payable. So habitat for humanity is a nonprofit,

01:31:18.920 --> 01:31:22.000
which means they are tax exempt on property that they would own.

01:31:23.200 --> 01:31:26.600
In other instances in the village, we have what's called a payment

01:31:26.600 --> 01:31:30.200
in lieu of taxes that a nonprofit or, for example, the

01:31:30.200 --> 01:31:33.840
Community Development Authority, CDA, as a not-tax paying entity

01:31:33.840 --> 01:31:37.120
would pay a pilot, which is a payment in lieu of taxes.

01:31:38.120 --> 01:31:42.360
Habitat has communicated to me that they would prefer not to pay

01:31:42.360 --> 01:31:46.000
that. It is typical of our agreements to have that in there,

01:31:46.000 --> 01:31:50.480
especially when we're providing funds. So that's another policy

01:31:50.480 --> 01:31:55.160
direction that I would like some feedback from the board. The

01:31:55.160 --> 01:31:59.680
rationale that Habitat has kind of put forward here in terms of

01:31:59.720 --> 01:32:03.840
not wanting to pay a pilot is that they're essentially turning

01:32:03.840 --> 01:32:07.080
over these housing units as they build them to a taxable entity.

01:32:07.080 --> 01:32:11.960
Which would be the owner occupant of the newly built unit.

01:32:12.960 --> 01:32:16.320
So it presents a little bit of a logistical challenge from an

01:32:16.320 --> 01:32:20.920
assessor standpoint to then continually, I guess, update what

01:32:20.920 --> 01:32:24.080
portion of the property is tax exempt and what portion of the

01:32:24.080 --> 01:32:26.280
or excuse me, what portion of the property would be paying a

01:32:26.280 --> 01:32:30.320
pilot and what portion of the property would be paying taxes.

01:32:30.320 --> 01:32:34.760
So that would be one piece of it. I think there was also some

01:32:34.760 --> 01:32:40.880
consideration about how much value the vacant land would be

01:32:41.040 --> 01:32:43.880
considering that they wouldn't have any improvements that Habitat

01:32:43.880 --> 01:32:47.520
would own per se. So that's another point that I'd like some

01:32:47.520 --> 01:32:51.280
direction on. And then the final piece here is related to

01:32:51.280 --> 01:32:54.360
insurance. If you could scroll whoever's got the mouse.

01:32:58.000 --> 01:33:01.000
Again, just because of the nature of the way that this is

01:33:01.000 --> 01:33:04.720
going to develop, they will be turning over the housing units

01:33:04.760 --> 01:33:09.080
to a private entity, a homeowner over a period of however long

01:33:09.080 --> 01:33:13.280
it takes into develop the site. Typically, when we're doing, say

01:33:13.280 --> 01:33:18.160
for example, a TIFF agreement, we'll ask for the developer, the

01:33:18.520 --> 01:33:21.560
owner of the property to maintain insurance. And if there's any

01:33:21.560 --> 01:33:25.560
issues with it, damage, it needs to be repaired. We ask that

01:33:25.560 --> 01:33:29.560
they repair that promptly. In this case, since Habitat would be

01:33:29.560 --> 01:33:33.840
turning over the properties to a private owner, they felt a

01:33:33.840 --> 01:33:36.840
little bit of concern in terms of the enforceability and

01:33:36.840 --> 01:33:40.800
logistics with tracking as to whether they could make somebody

01:33:40.800 --> 01:33:44.080
rebuilt. And talking without a little bit, that could be

01:33:44.080 --> 01:33:47.080
satisfied with the deed restriction on the property. But

01:33:47.080 --> 01:33:50.840
it still leaves, I guess, a logistical or coordination effort

01:33:51.120 --> 01:33:55.560
in terms of tracking that too. So a couple different points that

01:33:55.560 --> 01:33:59.120
I just would like some feedback on if you could whoever's got

01:33:59.120 --> 01:34:04.480
mouse go back to the memo, the the agreement that is in

01:34:04.480 --> 01:34:11.400
packets essentially accepts all those red line changes. There are

01:34:11.400 --> 01:34:14.120
a couple as it relates to the pilot, there's some language

01:34:14.120 --> 01:34:19.680
here that Al put together, which I can't read for the life of

01:34:19.680 --> 01:34:25.360
me, which would be to an adjustment to accommodate for the

01:34:25.360 --> 01:34:28.520
fact that they turn these property or the housing units

01:34:28.520 --> 01:34:33.240
over to a private entity. So this would say that if Habitat for

01:34:33.240 --> 01:34:37.000
Humanity owned owned one of those units that they develop for

01:34:37.000 --> 01:34:44.320
60 days or more after, and it results in a tax exempt status by

01:34:44.320 --> 01:34:46.800
the assessor, that they would have to pay the pilot for that

01:34:46.800 --> 01:34:52.040
portion of it. I had run this language by Habitat. They are

01:34:52.080 --> 01:34:55.400
generally acceptable with this. Their preference would be

01:34:55.400 --> 01:35:00.600
rather than a 60 day time period to look at having a contingency

01:35:00.600 --> 01:35:05.160
where if they still own the property, but they rent it, then

01:35:05.160 --> 01:35:07.960
they have to pay a pilot. So that would be where they would

01:35:07.960 --> 01:35:12.040
like to land. But ultimately, I felt those calls needed to be

01:35:12.040 --> 01:35:15.600
yours to make and sorry if that got too convoluted and

01:35:15.600 --> 01:35:16.240
confusing.

01:35:16.240 --> 01:35:27.880
Jim, I guess to stay what I think is my opinion. You talked

01:35:27.880 --> 01:35:33.120
about the insurance. I'm personally okay with not being too

01:35:33.120 --> 01:35:35.680
concerned about the insurance, knowing that they'd be going

01:35:35.680 --> 01:35:42.080
to an individual once say the building is done. I guess to

01:35:42.080 --> 01:35:46.960
qualify with that, I'm assuming that the duplex slides, they

01:35:46.960 --> 01:35:50.120
would be moving forward with probably zero lot line duplexes.

01:35:50.120 --> 01:35:53.240
So they're all going to individual homeownership rather

01:35:53.240 --> 01:35:58.040
than some condo association or something. That's correct. That's

01:35:58.040 --> 01:36:01.920
what I believe the intention is. And I think the exhibit to the

01:36:01.920 --> 01:36:07.480
agreement itself has their updated concept plan. Okay, I

01:36:07.480 --> 01:36:10.520
will just add to that they do have a requirement that they're

01:36:10.680 --> 01:36:13.840
that the buyers, the home buyers have homeowners insurance. So

01:36:13.840 --> 01:36:16.200
they will that and that is included in the agreement as

01:36:16.200 --> 01:36:21.480
well. The provision that they took exception with was mandating

01:36:21.480 --> 01:36:24.640
that if there's damage within five years that they have to

01:36:24.960 --> 01:36:28.000
quickly repair that. And then again, that was just sort of a

01:36:28.360 --> 01:36:29.680
logistical issue, I guess.

01:36:31.240 --> 01:36:34.960
Yeah, I guess I'm okay with not having that because that to me

01:36:34.960 --> 01:36:38.960
is no different than say my house or neighbors house as far as

01:36:39.920 --> 01:36:43.160
we would just go under say the blight thing or something if

01:36:43.160 --> 01:36:47.840
it wasn't as far as the pilot.

01:36:51.040 --> 01:36:55.280
I think I'm okay with precluding some of it. I know you have 60

01:36:55.280 --> 01:36:59.480
days there. I don't personally like that renters thing that was

01:36:59.480 --> 01:37:04.720
maybe their counter. I would be open to having a bit longer than

01:37:04.720 --> 01:37:06.120
60 days, but

01:37:09.960 --> 01:37:15.920
yeah, I guess I'll just say there. And I got another note here

01:37:15.920 --> 01:37:17.640
that I don't remember what it says.

01:37:19.840 --> 01:37:25.680
Jan, first of all, I wanted to say that I really like this new

01:37:25.680 --> 01:37:33.000
plan. And I'm glad that we don't have any rural houses. And so

01:37:33.280 --> 01:37:36.960
talking first to the first point about the overall unit count

01:37:37.880 --> 01:37:43.000
at 27, I'm okay with that with that reduction. And I'm still

01:37:43.000 --> 01:37:47.880
giving the grant money and that and so forth. As far as the

01:37:47.880 --> 01:37:56.080
pilot, I again am okay with what habitat for humanity is

01:37:56.080 --> 01:38:02.680
requesting. Since they are a very beneficial program. And we

01:38:02.680 --> 01:38:07.400
wanted them to come here. And since this was such a difficult

01:38:07.400 --> 01:38:13.480
property to kind of get rid of, I think I'm okay with what

01:38:13.480 --> 01:38:19.920
they're asking for on the pilot. And then lastly, for the

01:38:19.960 --> 01:38:24.640
insurance, I'm okay with what what's being asked for there

01:38:24.640 --> 01:38:28.880
also. I guess to on the going back to the pilot, the thing is

01:38:28.880 --> 01:38:32.520
with this property, it was the school property, school

01:38:32.520 --> 01:38:35.400
districts property anyways, and we have not been collecting

01:38:35.400 --> 01:38:41.600
taxes anyways. So that's just another factor that gives me why

01:38:41.600 --> 01:38:44.840
I'm okay with the pilot. And that's all I got.

01:38:47.120 --> 01:38:49.960
I'll say I totally agree with everything and Jan just said,

01:38:51.160 --> 01:38:55.440
Brad. Yeah, I agree. I think extending that 60 to 180 days

01:38:55.440 --> 01:38:59.000
or potentially renting. I'm okay with that as well, because

01:38:59.000 --> 01:39:01.800
something's sitting on the market for 60 days is not uncommon. So

01:39:02.520 --> 01:39:04.400
I'm finding that extension and everything else.

01:39:08.320 --> 01:39:09.080
Likewise.

01:39:11.720 --> 01:39:12.160
Same.

01:39:14.560 --> 01:39:16.080
Any public comment? Oh, Jim.

01:39:18.160 --> 01:39:21.920
I'll just say, I go the same thing. I'm good with the 27

01:39:21.920 --> 01:39:26.120
lots. And I actually do think this plan really melds with the

01:39:26.120 --> 01:39:29.280
neighborhood a lot better than the other one. I do want to

01:39:29.280 --> 01:39:34.000
question one thing with the plan. They showed a lot five and

01:39:34.000 --> 01:39:36.600
it looked like it was an individual lot in the middle of

01:39:36.600 --> 01:39:39.800
the two boxes. So I don't know if that's something that just

01:39:39.800 --> 01:39:44.160
needs to be reworked. I guess I'm going to just accept this as a

01:39:44.160 --> 01:39:48.560
concept as they come for the planning zoning at some point.

01:39:48.560 --> 01:39:53.720
So yeah, again, this is still conceptual, but certainly a

01:39:53.720 --> 01:39:58.800
little bit more fleshed out than the initial submission. I guess

01:39:58.800 --> 01:40:03.280
for clarity. So the if we're considering action tonight, the

01:40:03.280 --> 01:40:07.560
resolution and then the agreement itself has the pilot

01:40:07.560 --> 01:40:14.160
section entirely stricken. What I'm hearing is I think what I'm

01:40:14.160 --> 01:40:17.360
hearing is we'd like the language that's included in the

01:40:17.360 --> 01:40:23.320
memo inserted and then within it extended timeframe. That's

01:40:23.320 --> 01:40:27.320
on correct. And if so, that would need to be included in

01:40:27.320 --> 01:40:27.800
emotion.

01:40:32.560 --> 01:40:36.440
I guess if I still have the floor that would match with what

01:40:36.440 --> 01:40:39.840
I'm thinking, I don't know if I heard that from all the other

01:40:39.840 --> 01:40:40.960
trustees though.

01:40:40.960 --> 01:40:48.240
I'm sorry. I didn't understand what you said, Jim.

01:40:49.880 --> 01:40:54.520
I'm just saying what Alex said matches my opinion, but I don't

01:40:54.520 --> 01:40:56.760
know if it matches other trustees opinions.

01:40:57.480 --> 01:41:01.520
That's changing it to 180 days. So if we're approving the

01:41:01.520 --> 01:41:04.880
resolution and the grant agreement as is, there's no pilot

01:41:04.920 --> 01:41:07.840
at all that language is entirely stricken. If there's going to be

01:41:07.920 --> 01:41:12.800
a change to that, that motion needs to be made. And then if

01:41:12.800 --> 01:41:15.440
there's going to be a further change to the language that Al had

01:41:15.440 --> 01:41:18.120
in the memo, then that also needs to be clarified.

01:41:20.640 --> 01:41:24.120
Alex is there a timeframe that we're looking to approve this

01:41:24.120 --> 01:41:24.440
by.

01:41:27.040 --> 01:41:29.280
He's a time frame for what not like a deadline.

01:41:30.480 --> 01:41:33.200
Habitat is expecting a grant agreement.

01:41:34.080 --> 01:41:39.000
Um, I do believe that they are anticipating closing on,

01:41:39.000 --> 01:41:43.160
hopefully closing on this property prior to the next review by

01:41:43.160 --> 01:41:48.920
the board. So certainly they would welcome an approval, but you

01:41:48.920 --> 01:41:51.720
know, it's at the board's discretion. If we wanted to

01:41:51.720 --> 01:41:54.280
suggest a change, we wouldn't need to necessarily approve it

01:41:54.280 --> 01:41:56.920
tonight. You wanted me to take it back to them. Is that what

01:41:56.920 --> 01:41:57.680
you're asking?

01:41:59.200 --> 01:42:02.920
Yeah, if there's not a quick deadline, or urgency to

01:42:02.920 --> 01:42:05.440
approve this, then I would recommend that we come back

01:42:05.440 --> 01:42:06.760
with a final draft.

01:42:07.440 --> 01:42:10.000
So that the village board in the public can see the draft.

01:42:12.840 --> 01:42:14.880
I like that. Yeah. Anybody else?

01:42:17.000 --> 01:42:20.240
We just there was a couple of days floating around. So just

01:42:20.480 --> 01:42:23.840
clarification on where the pilot the days are.

01:42:25.960 --> 01:42:30.440
I was getting a change from the 60 to 180.

01:42:31.160 --> 01:42:35.680
Yeah, but we agreed on. I believe or we're going to leave it up

01:42:35.680 --> 01:42:40.680
for negotiation or if you want, I can go back to them out with

01:42:40.680 --> 01:42:43.200
180 and we can go from there.

01:42:44.440 --> 01:42:48.080
Why don't you try that? Yeah, we'll do.

01:42:49.160 --> 01:42:54.840
I like that idea though. Let's come back with a vinyl agreement.

01:42:55.440 --> 01:43:00.520
Yeah, that's what I'm bringing up a question. I apologize. I

01:43:00.520 --> 01:43:04.120
didn't read all the way through the office there. A lot of

01:43:04.120 --> 01:43:10.600
these say, TIFF type things we have developer agreements. We

01:43:10.600 --> 01:43:15.120
have like a build out by a certain year or something. I mean,

01:43:15.120 --> 01:43:19.240
is that something we want to think about as far as like the

01:43:19.240 --> 01:43:24.080
pilot goals? Do we not care about pilot as long as it's all

01:43:24.080 --> 01:43:28.080
built out by five years or built out by 10 years or something

01:43:28.080 --> 01:43:28.640
like that?

01:43:30.560 --> 01:43:33.080
That could certainly be another approach. We do have some

01:43:33.080 --> 01:43:35.800
milestones built into this. If you scroll up further on the

01:43:35.800 --> 01:43:43.080
agreement based on their application, where they would

01:43:43.080 --> 01:43:47.400
achieve full build out by 2035, which is always out. There are

01:43:47.400 --> 01:43:51.280
some milestones included in here. So if you wanted to set a time

01:43:51.280 --> 01:43:53.680
limit to pilot payments, you certainly could do that as

01:43:53.680 --> 01:43:53.960
well.

01:43:58.160 --> 01:44:01.680
I wanted to say when I was talking with Bill today, he had

01:44:01.680 --> 01:44:06.040
told me that the first unit would probably start to be built in

01:44:06.040 --> 01:44:15.600
2028. And then by 2033, in the agreement, it says that 75% of

01:44:15.600 --> 01:44:20.560
the units should be built. So I don't know if the other trustees

01:44:20.560 --> 01:44:28.440
caught that, but right there, they were at 2028 to 2033. And

01:44:28.440 --> 01:44:31.680
from today's date, really. So I don't know if we should put a

01:44:31.680 --> 01:44:33.040
time limit on it or not.

01:44:37.880 --> 01:44:41.560
So Alex, you said that this time, this timeline kind of came

01:44:41.560 --> 01:44:45.440
with the application is what they put down. Yep, it came with

01:44:45.440 --> 01:44:49.360
the application. And then, well, their application had full

01:44:49.360 --> 01:44:52.920
build out by 2035. I can tell you in conversations with their

01:44:52.920 --> 01:44:58.240
team that their hope and their goal is to move significantly

01:44:58.240 --> 01:45:01.080
faster than what's contained in this agreement as well. So I

01:45:01.080 --> 01:45:04.520
would imagine the first unit would likely start being built

01:45:04.520 --> 01:45:05.720
before 2028.

01:45:06.880 --> 01:45:09.600
Yeah, so so that I guess that they can consider as part of

01:45:09.600 --> 01:45:15.160
this is is kind of the method in which habitat binds this

01:45:15.160 --> 01:45:19.080
applicants and then constructs home based off of that process.

01:45:20.720 --> 01:45:24.000
So they're not moving at a pace like a regular developer would

01:45:24.000 --> 01:45:28.760
move at. And so just just a word of caution there. Do we want to

01:45:28.960 --> 01:45:32.440
pigeonhole ourselves into something so restrictive? We're

01:45:32.440 --> 01:45:36.400
pro that we're back at this in a year's time amending the

01:45:36.400 --> 01:45:41.360
agreement. I think if we're postponing this agreement, it

01:45:41.360 --> 01:45:44.840
may be worthy to ask them back to clarify their process and

01:45:44.840 --> 01:45:49.800
their timeline to get a better understanding of what's

01:45:49.800 --> 01:45:50.640
done before, sir.

01:45:53.440 --> 01:45:56.400
That sounds like a good idea, Bill. And I, you know, this is

01:45:56.400 --> 01:45:58.680
something that we've been trying to do for quite a while. And I

01:45:58.680 --> 01:46:01.440
was a supportable housing and less not to any more roadblocks

01:46:01.440 --> 01:46:04.400
up for habitat. Let's get this going.

01:46:08.200 --> 01:46:11.640
So I'll just go back with the 180 days extension and we'll

01:46:11.640 --> 01:46:14.400
start there. That what I'm hearing.

01:46:17.160 --> 01:46:19.960
And the insurance issued, we have that settled. I think we do.

01:46:20.160 --> 01:46:25.640
Okay. Okay. And the number of units. All right. I agree. That's

01:46:25.640 --> 01:46:30.440
I like that even better. Okay. Okay. So we're not taking any

01:46:30.440 --> 01:46:34.280
action on that tonight. And that will come back as a final

01:46:34.280 --> 01:46:38.720
agreement. And we had no public appearances on that, right?

01:46:39.720 --> 01:46:40.240
Okay.

01:46:43.280 --> 01:46:46.640
So that's it for that one. And now we'll go on.

01:46:48.720 --> 01:46:52.440
Check register was in your packet committee commission board

01:46:52.440 --> 01:46:57.120
minutes. They're all in your packet. Convening into closed

01:46:57.120 --> 01:47:01.440
session, negotiating an offer to purchase village property,

01:47:01.920 --> 01:47:07.160
located at 760 Shanku way. The village board may convene into

01:47:07.160 --> 01:47:11.480
the cold session is authorized by Wisconsin statute 19.851 e

01:47:12.240 --> 01:47:15.200
for the purpose of deliberating or negotiating the purchasing

01:47:15.480 --> 01:47:18.880
of public properties, the investing of public funds, or

01:47:18.880 --> 01:47:22.040
conducting other specified public business, whenever

01:47:22.040 --> 01:47:25.280
competitive or bargaining reasons require a closed session.

01:47:25.960 --> 01:47:28.880
The village board may reconvene in open session and further

01:47:28.880 --> 01:47:32.880
discuss or take action on the subject matter discussing closed

01:47:33.040 --> 01:47:33.760
session.

01:47:35.000 --> 01:47:38.320
Staff presentation will be by Alex. I guess first we need to

01:47:38.320 --> 01:47:40.280
determine when going into closed session.

01:47:41.640 --> 01:47:45.680
We can give a presentation and summary of why we're going to

01:47:45.680 --> 01:47:48.120
closed session or would recommend going to closed session.

01:47:48.360 --> 01:47:48.840
Okay.

01:47:49.800 --> 01:47:53.160
So the village received an offer to purchase land that it owns in

01:47:53.160 --> 01:47:56.840
its business park on the Shanku way. This is just east of the

01:47:56.840 --> 01:48:00.600
existing public services facility and salt shed.

01:48:01.440 --> 01:48:07.840
You can go back to the memo or thank you. A number of terms

01:48:07.840 --> 01:48:12.240
are included in the offer of purchase price at $3 or square

01:48:12.240 --> 01:48:17.200
foot. Some carve outs in terms of the amount of land that that

01:48:17.200 --> 01:48:22.840
cost applies to a number of contingency periods, which extend

01:48:22.840 --> 01:48:30.360
this out close to a year. And then broker fees and a couple

01:48:30.360 --> 01:48:34.000
costs that would be borne by the village. Generally speaking,

01:48:34.000 --> 01:48:39.400
I would say that these terms bear further discussion. And I

01:48:39.400 --> 01:48:42.360
guess it's staff's recommendation that in order to

01:48:42.400 --> 01:48:45.800
deliberate these and preserve negotiating position, I would

01:48:45.800 --> 01:48:48.720
suggest going into closed session to discuss terms.

01:48:50.000 --> 01:48:50.480
Okay.

01:48:53.920 --> 01:48:56.240
Well, let's take a moment on going into good term motion to go

01:48:56.240 --> 01:48:57.080
into closed session.

01:48:57.720 --> 01:48:59.520
Make a motion to go into closed session?

01:48:59.600 --> 01:49:01.240
Motion by Alicia, it's your second.

01:49:01.280 --> 01:49:01.840
Second.

01:49:02.040 --> 01:49:05.200
Seconded by Jan. All those in favor indicate by saying aye.

01:49:05.280 --> 01:49:05.640
Aye.

01:49:06.720 --> 01:49:07.480
Oh, that's right.

01:49:07.480 --> 01:49:08.440
Well, I knew that.

01:49:09.720 --> 01:49:10.640
We'll call the

01:49:11.480 --> 01:49:12.760
trustee step in Hagenham.

01:49:12.960 --> 01:49:14.560
I trust you, Williams.

01:49:15.640 --> 01:49:16.480
Trustee Brown.

01:49:17.400 --> 01:49:18.520
Trustee Kortz.

01:49:19.120 --> 01:49:20.080
Trustee Simpson.

01:49:20.360 --> 01:49:20.760
Aye.

01:49:20.960 --> 01:49:21.880
President Little.

01:49:22.760 --> 01:49:24.280
The vote is 6-0.

01:49:24.280 --> 01:49:30.680
We're going into closed session at 7-10 p.m.

01:49:38.840 --> 01:49:41.480
Okay. We are reconvening into open session.

01:49:41.920 --> 01:49:44.640
We have a no action coming out of closed.

01:49:46.920 --> 01:49:49.600
Is there any other business that lawfully comes before the board?

01:49:52.080 --> 01:49:52.640
No.

01:49:52.880 --> 01:49:53.840
And just make a comment.

01:49:54.480 --> 01:49:55.000
Pardon me.

01:49:55.080 --> 01:49:56.120
Can I just make a comment?

01:49:56.360 --> 01:49:57.080
Yeah, go ahead.

01:49:57.560 --> 01:50:00.720
I just think we did a really good job tonight on adding more

01:50:00.720 --> 01:50:02.720
housing units to divorce.

01:50:02.720 --> 01:50:04.280
So good job, Lord.

01:50:06.280 --> 01:50:07.880
Alicia, that was nice of you.

01:50:09.680 --> 01:50:10.880
How about a motion to adjourn?

01:50:12.560 --> 01:50:13.520
Motion to adjourn.

01:50:13.880 --> 01:50:14.760
Motion by Jan.

01:50:14.760 --> 01:50:15.400
Is there a second?

01:50:17.200 --> 01:50:19.080
Seconded by Wayne.

01:50:19.080 --> 01:50:21.240
All those in favor indicate by saying aye.

01:50:21.480 --> 01:50:22.000
Aye.

01:50:22.120 --> 01:50:22.840
All those opposed?

01:50:22.840 --> 01:50:23.040
Nope.

01:50:24.080 --> 01:50:25.200
The vote is unanimous.

01:50:25.200 --> 01:50:26.760
We are adjourned at 7-34.