1
00:00:00,000 --> 00:00:12,640
Okay, it's five o'clock.

2
00:00:12,640 --> 00:00:16,440
Let's call the order of the village board work session for September.

3
00:00:16,440 --> 00:00:17,440
All right.

4
00:00:17,440 --> 00:00:19,360
Kelly, we could please note the roll.

5
00:00:19,360 --> 00:00:20,360
Announcements.

6
00:00:20,360 --> 00:00:21,360
Sorry.

7
00:00:21,360 --> 00:00:22,360
None.

8
00:00:22,360 --> 00:00:23,360
Discussion items.

9
00:00:23,360 --> 00:00:27,320
Presentation and discussion regarding the proposed 2027 capital improvement plan and

10
00:00:27,320 --> 00:00:31,040
equipment replacement plan, Brandon.

11
00:00:31,040 --> 00:00:32,040
Good evening.

12
00:00:32,040 --> 00:00:33,440
Hopefully everyone's doing well.

13
00:00:33,440 --> 00:00:39,960
Happy September 1st and the start of the burr months here coming up, September, October,

14
00:00:39,960 --> 00:00:42,120
November, December.

15
00:00:42,120 --> 00:00:45,560
Always like to make that little joke within there, you know, as especially as we're heading

16
00:00:45,560 --> 00:00:48,600
into budget season, always an exciting time.

17
00:00:48,600 --> 00:00:55,480
So today we are going to be discussing our proposed capital improvement plan that has

18
00:00:55,480 --> 00:01:02,000
been kind of populated together based off of all the department presentations within

19
00:01:02,000 --> 00:01:03,520
here as well.

20
00:01:03,520 --> 00:01:09,440
So just a kind of a keynote within here as well too is that the numbers are budgetary

21
00:01:09,440 --> 00:01:10,440
numbers right now.

22
00:01:10,440 --> 00:01:15,560
A lot of these items have not gone out for bids or have final proposals on them or anything,

23
00:01:15,560 --> 00:01:24,080
but this is a, as of September 1st, 2026, this is a fairly good account of what we believe

24
00:01:24,080 --> 00:01:27,840
it's going to be and these numbers may fluctuate.

25
00:01:27,840 --> 00:01:32,720
So looking at the plan within here, I kind of want to just scroll to the bottom right

26
00:01:32,720 --> 00:01:33,720
away.

27
00:01:33,720 --> 00:01:41,440
So the total project lists of plans and the total costs is just under $22 million.

28
00:01:41,440 --> 00:01:47,120
However, there are a significant number of offsetting revenues.

29
00:01:47,120 --> 00:01:53,080
So we have a number of grants that the village has collected within here that equates to

30
00:01:53,080 --> 00:01:56,640
just above $2.7 million.

31
00:01:56,640 --> 00:02:01,400
We have a development agreement for Lenar for $350,000.

32
00:02:01,400 --> 00:02:08,160
We're going to be utilizing some park improvement impact fees for $370,000.

33
00:02:08,160 --> 00:02:16,120
And then the goal of funding $656,000 for equipment replacement, creating the total anticipatory

34
00:02:16,120 --> 00:02:20,960
borrowing of just under $18 million within here.

35
00:02:20,960 --> 00:02:25,200
Now breaking that out a little bit more, there's a number of these columns that are

36
00:02:25,200 --> 00:02:26,200
within here.

37
00:02:26,200 --> 00:02:30,480
So there's two columns right on the right that are TIFF districts.

38
00:02:30,480 --> 00:02:35,240
So borrowing that's within those are going to be paid through directly through the tax

39
00:02:35,240 --> 00:02:37,120
increment districts.

40
00:02:37,120 --> 00:02:41,880
And then you get into your utilities, your stormwater, your sewer in your water, and those

41
00:02:41,880 --> 00:02:48,400
are going to be paid for via user fees within each of those utilities themselves.

42
00:02:48,400 --> 00:02:56,360
So that leaves this last number within here, which is $11,584,778.

43
00:02:56,360 --> 00:03:02,640
And that is the total borrowing that's directly against capital itself, comparing that to

44
00:03:02,640 --> 00:03:04,800
last year.

45
00:03:04,800 --> 00:03:13,000
That is roughly $3.6 million more than the 2026 budget total of capital.

46
00:03:13,000 --> 00:03:18,080
However, one thing that we'll be pointing out within here is that we have a $4 million

47
00:03:18,080 --> 00:03:21,240
borrowing of the fire station.

48
00:03:21,240 --> 00:03:27,920
So while we need to borrow for that, the plan is not to levy for those debt payments.

49
00:03:27,920 --> 00:03:32,760
But instead, we're going to be utilizing public safety impact fees that the village has been

50
00:03:32,760 --> 00:03:36,200
collecting for and within a special revenue fund.

51
00:03:36,200 --> 00:03:41,880
So we're not going to be increasing the debt service levy for that specific fire station

52
00:03:41,880 --> 00:03:43,160
within there.

53
00:03:43,160 --> 00:03:46,360
So we kind of take the fire station out of the equation.

54
00:03:46,360 --> 00:03:54,080
The total borrowing is actually about half a million dollars less than last year.

55
00:03:54,080 --> 00:03:59,280
Any general question about those big numbers before I went into a little bit more finer

56
00:03:59,280 --> 00:04:01,120
details?

57
00:04:01,120 --> 00:04:13,480
I'm just wondering, say on this slide, it shows $11.5, how much do we pay down a year?

58
00:04:13,480 --> 00:04:14,480
Yeah.

59
00:04:14,480 --> 00:04:22,200
So our total anticipatory debt borrowing for this next year is roughly around $3, $3.5

60
00:04:22,200 --> 00:04:27,160
million that would paying down via debt next year.

61
00:04:27,160 --> 00:04:36,000
And that's also including a balloon payment next year as well to an extra $950,000 that

62
00:04:36,000 --> 00:04:37,000
are within there.

63
00:04:37,000 --> 00:04:38,000
Yes.

64
00:04:38,000 --> 00:04:43,160
My question is more like the total of debt that we're carrying as a village, does that

65
00:04:43,160 --> 00:04:47,360
generally go down or is it going up right now?

66
00:04:47,360 --> 00:04:49,760
It has a slight trend up.

67
00:04:49,760 --> 00:04:50,760
Yeah.

68
00:04:50,760 --> 00:04:51,760
I can jump into each of those.

69
00:04:51,760 --> 00:04:54,400
Actually, that was going to be one of my final points, but I'll get into it right

70
00:04:54,400 --> 00:04:55,400
now.

71
00:04:55,400 --> 00:04:56,400
So that's completely fine.

72
00:04:57,400 --> 00:05:02,840
The state of Wisconsin, there are debt limits that are set within here and the village has

73
00:05:02,840 --> 00:05:06,720
established its own policies to have a stricter debt limit.

74
00:05:06,720 --> 00:05:13,400
So if you look at the state's limit first, the state of Wisconsin states that the municipality

75
00:05:13,400 --> 00:05:20,160
cannot borrow more than 5% of its equalized value in general obligation borrowings.

76
00:05:20,160 --> 00:05:26,800
Currently, the village's equalized value is a little above $2.9 billion.

77
00:05:26,800 --> 00:05:31,240
So 5% of that is $145 million.

78
00:05:31,240 --> 00:05:37,080
With this current plan within here, our total debt borrowing is going to be $77 million

79
00:05:37,080 --> 00:05:40,320
or 53% of the state limit.

80
00:05:40,320 --> 00:05:45,800
Now our policy breaks it down even further into three separate categories.

81
00:05:45,800 --> 00:05:48,200
I'll do the bigger one first.

82
00:05:48,200 --> 00:05:56,080
So our third part of our limit states that out of that total date limit will only go

83
00:05:56,080 --> 00:05:58,840
up to 80% of that value.

84
00:05:58,840 --> 00:06:04,240
So 80% of that $145 million is $116 million.

85
00:06:04,240 --> 00:06:10,520
And so with the new debt being at $77 million, we still have just under $39 million remaining

86
00:06:10,520 --> 00:06:15,240
in our total debt or 33% within there.

87
00:06:15,240 --> 00:06:20,760
We have two more categories within the debt limit policy that gets it a little bit more

88
00:06:20,760 --> 00:06:22,600
detailed.

89
00:06:22,600 --> 00:06:27,320
So the first part is specifically related to non-development debt.

90
00:06:27,320 --> 00:06:34,560
So any other debt that's not related to your tip districts within here, the village says

91
00:06:34,560 --> 00:06:39,520
that that number shall not exceed 50% of the total liability.

92
00:06:40,520 --> 00:06:44,960
50% of the liability is $72 million.

93
00:06:44,960 --> 00:06:51,160
With this debt capital improvement plan, the village would be at just under $49 million.

94
00:06:51,160 --> 00:06:56,080
So still another $23 million remaining or 33% down there.

95
00:06:56,080 --> 00:07:02,480
And then the last part of the policy is essentially all other debt that is development related.

96
00:07:02,480 --> 00:07:05,360
Take that and it cannot exceed 65%.

97
00:07:05,360 --> 00:07:09,600
So 65% is $94 million.

98
00:07:09,600 --> 00:07:13,700
Currently the village is going to be at with this capital improvement plan, just under

99
00:07:13,700 --> 00:07:18,160
$33 million or 65% remaining.

100
00:07:18,160 --> 00:07:24,000
So we are within all of our debt limits that we've set forth within our budget and fiscal

101
00:07:24,000 --> 00:07:25,000
policies.

102
00:07:25,000 --> 00:07:29,680
However, that can be reviewed some more that's actually planned for the next work session

103
00:07:29,680 --> 00:07:33,440
to take a look at each of those policies within there.

104
00:07:33,440 --> 00:07:38,720
Myself as finance director has just has a few suggestions of a few updated changes as we're

105
00:07:38,720 --> 00:07:43,800
looking at possibly getting a distinguished budget award for the government financial

106
00:07:43,800 --> 00:07:45,520
officers of America.

107
00:07:45,520 --> 00:07:49,960
There's some suggested changes that we want to make in there, but overall if you want

108
00:07:49,960 --> 00:07:54,640
to look at those and make it a little bit more stricter or unrestricted, we'll look

109
00:07:54,640 --> 00:07:58,400
at that some more in the next work session.

110
00:07:58,400 --> 00:07:59,400
Does that help answer your question?

111
00:07:59,400 --> 00:08:06,120
Thank you for explaining that in detail as well.

112
00:08:06,120 --> 00:08:11,040
So looking at, there's also things that are pretty much could be contingencies.

113
00:08:11,040 --> 00:08:16,080
I guess the whole budget could be contingent if we spend less, but for example, like the

114
00:08:16,080 --> 00:08:21,920
CDA loan commitment, there's other things that could offset that and that would be paid

115
00:08:21,920 --> 00:08:27,640
back, correct, like through the sale of property, through the CDA.

116
00:08:27,640 --> 00:08:33,280
So like the CDA loan commitment itself, the village board had passed a resolution itself

117
00:08:33,280 --> 00:08:36,160
to commit those dollars within there.

118
00:08:36,160 --> 00:08:42,440
So essentially you would have to go back on that resolution and create a new resolution

119
00:08:42,440 --> 00:08:47,520
stating that you're no longer going to be doing that or however the village attorney would

120
00:08:47,520 --> 00:08:51,040
advise at least for that one in particular within there.

121
00:08:51,040 --> 00:08:54,980
But yes, you are correct though of other funding within here.

122
00:08:54,980 --> 00:08:58,100
There are more impact fees that we could look at.

123
00:08:58,100 --> 00:09:03,180
There are more trade-ins that we could possibly look at more ways to kind of offset some of

124
00:09:03,180 --> 00:09:06,220
this revenue within here.

125
00:09:06,220 --> 00:09:09,220
But yeah, there is a little bit more flexibility that we can ask.

126
00:09:09,220 --> 00:09:13,460
Well, and more specifically like once those funds are coming from the CDA, won't that

127
00:09:13,460 --> 00:09:16,820
just loan be paid off and then that'll be paid back to the village?

128
00:09:16,820 --> 00:09:18,380
Is that how that works?

129
00:09:18,380 --> 00:09:23,340
For the budget, I mean more so like I'm looking at the 3 million, but knowing like that's

130
00:09:23,340 --> 00:09:25,540
contingent on other things, right?

131
00:09:25,540 --> 00:09:33,740
Yeah, so the 3.5 million CDA loan was approved by the village to have for the CDA.

132
00:09:33,740 --> 00:09:36,780
Now how we fund that is a whole different story.

133
00:09:36,780 --> 00:09:40,740
Currently, the only way we're thinking about funding it is through the capital improvement

134
00:09:40,740 --> 00:09:41,740
plan.

135
00:09:41,740 --> 00:09:46,740
So having it as part of our 10 year borrowing and paying for it over 10 years, if I could

136
00:09:46,740 --> 00:09:50,940
just say, I think what you're referring to is there was this separate loan purchase agreement

137
00:09:50,940 --> 00:09:53,700
that the CDA and the village executed.

138
00:09:53,700 --> 00:09:59,600
So if the CDA sells property and realizes revenue to be able to basically purchase the

139
00:09:59,600 --> 00:10:03,580
loan from the village, then that would, and if it happens before borrowing, then that would

140
00:10:03,580 --> 00:10:06,180
mean the village wouldn't have to go out for that.

141
00:10:06,180 --> 00:10:07,940
Well, is that, am I catching up?

142
00:10:07,940 --> 00:10:09,140
Yeah, that's what I was wondering.

143
00:10:09,140 --> 00:10:13,660
So just if that would happen like simultaneously and then, you know, that takes that amount

144
00:10:13,660 --> 00:10:16,860
from the budget, okay, thank you for the clarification.

145
00:10:16,860 --> 00:10:17,860
Yeah, of course.

146
00:10:18,860 --> 00:10:19,860
Okay.

147
00:10:19,860 --> 00:10:21,860
I don't have anything.

148
00:10:21,860 --> 00:10:22,860
Okay.

149
00:10:22,860 --> 00:10:27,980
I'm going to get into a little bit more detail within here.

150
00:10:27,980 --> 00:10:33,860
So a lot of these items, essentially all these items are items that you have already seen

151
00:10:33,860 --> 00:10:38,860
and have heard presentations on from each of the department heads.

152
00:10:38,860 --> 00:10:43,660
One new item that's in here that you have not heard or seen yet is an emergency siren

153
00:10:43,660 --> 00:10:45,500
for Williamsburg way.

154
00:10:45,500 --> 00:10:49,460
And so I was actually going to invite on police chief up to just give his little explanation

155
00:10:49,460 --> 00:10:52,140
on why that was added in here.

156
00:10:52,140 --> 00:10:59,300
Yeah, so the tornado siren or emergency siren that's in this budget that you're seeing is

157
00:10:59,300 --> 00:11:04,380
we realize there's a space with little to no coverage, which is the Savannah Brooks neighborhood.

158
00:11:04,380 --> 00:11:05,860
Obviously a problem.

159
00:11:05,860 --> 00:11:11,100
Now we add an ice arena with an outdoor event space, especially in the summertime.

160
00:11:11,100 --> 00:11:14,540
We need to get some coverage down there.

161
00:11:14,540 --> 00:11:19,740
We just thankfully was able to work with them a little bit and kind of try to identify

162
00:11:19,740 --> 00:11:24,980
it's going to go to public safety next week, Wednesday, to talk about a couple of different

163
00:11:24,980 --> 00:11:31,180
options for where that site could be to install it, but it's about a $36,000, $37,000 impact

164
00:11:31,180 --> 00:11:36,820
to put a siren down there that would give us about a one mile coverage radius.

165
00:11:36,820 --> 00:11:41,620
So it would also help with the development north of highway 19, the Savannah Brooks neighborhood

166
00:11:41,620 --> 00:11:48,700
and probably just a little bit across highway 51 towards the quick trip development.

167
00:11:48,700 --> 00:11:52,580
It should cover all the way almost to the other side of the quick trip development, right?

168
00:11:52,580 --> 00:11:56,620
So quick trip does has employees that are outside as well and whatever else may develop

169
00:11:56,620 --> 00:11:57,620
over there.

170
00:11:57,620 --> 00:12:02,860
So they if you look at the overall map that the county emergency management has for coverage

171
00:12:02,860 --> 00:12:06,660
area, that's a current dead spot that they're not hearing anything.

172
00:12:06,660 --> 00:12:09,140
So they are doing it slightly different.

173
00:12:09,140 --> 00:12:14,820
It's a taller tower bowl that's going up at 65 foot as opposed to like the one that's

174
00:12:14,820 --> 00:12:19,420
50 foot here in the park, just because we have to get up and over to carry the berms

175
00:12:19,420 --> 00:12:21,260
and bluffs and that.

176
00:12:21,260 --> 00:12:23,700
And then it will get to Hooper.

177
00:12:23,700 --> 00:12:27,700
And then there's that big ridge there and press a jock and we'll land in Hooper and

178
00:12:27,700 --> 00:12:31,860
they've got coverage on the other side of the ridge there from the siren that's on the

179
00:12:31,860 --> 00:12:32,820
northern part of that area.

180
00:12:37,660 --> 00:12:41,220
And I'll just tell one more thing to add.

181
00:12:41,220 --> 00:12:45,860
The other purpose, the other reason it came up is Madison is also needing two additional

182
00:12:45,860 --> 00:12:46,860
towers.

183
00:12:46,860 --> 00:12:53,420
So when if we do this in line with them, we'll actually be a lesser of a cost because the

184
00:12:53,420 --> 00:12:56,140
company that installs these comes down from Appleton.

185
00:12:56,140 --> 00:13:00,500
And so when they're coming down, they're just going to come down and install all three

186
00:13:00,500 --> 00:13:06,620
in succession rather than, pardon me, if we had a wait doing a year or two, it might

187
00:13:06,620 --> 00:13:12,220
be slightly higher costs just from inflation, but then also mobilization costs.

188
00:13:12,220 --> 00:13:14,620
Thank you.

189
00:13:14,620 --> 00:13:15,620
Perfect.

190
00:13:15,620 --> 00:13:27,380
So other than that item, the rest of these items all on here have been items within your

191
00:13:27,380 --> 00:13:31,820
department had presentations that has been presented over to you.

192
00:13:31,820 --> 00:13:36,700
So if you need a little refresher on any of those, we can invite Judd or Chief or anyone

193
00:13:36,700 --> 00:13:38,060
to explain a little bit more.

194
00:13:38,060 --> 00:13:41,780
So I was just going to kind of go over them in a little bit more higher detail.

195
00:13:41,780 --> 00:13:46,620
The first section I just wanted to point out though is other vehicles and equipment.

196
00:13:46,620 --> 00:13:52,720
So currently there is going to actually be 700,000 budgeted within year for vehicles

197
00:13:52,720 --> 00:13:53,720
and equipment.

198
00:13:53,720 --> 00:14:00,020
I had realized after I put this together that the police capital items here, 47,000 actually

199
00:14:00,020 --> 00:14:04,140
belongs down in equipment as part of the proposed equipment replacement plan.

200
00:14:04,140 --> 00:14:06,140
So we're just going to move that down.

201
00:14:06,140 --> 00:14:11,100
Overall, it doesn't affect the bottom dollar, just the categorization of it.

202
00:14:11,100 --> 00:14:16,460
But I wanted to specifically talk about other vehicles and equipment because one thing that

203
00:14:16,460 --> 00:14:20,900
I've been kind of talking about in a few board meetings is the idea of an equipment replacement

204
00:14:20,900 --> 00:14:25,580
policy and that's going to be discussed some more at our next work session.

205
00:14:25,580 --> 00:14:31,620
So just wanted to get that out there to you guys first of at least in this year.

206
00:14:31,620 --> 00:14:38,060
There's a request of around $700,000 for updated vehicles and equipment, replacement

207
00:14:38,060 --> 00:14:47,300
of a PD squad and a new PD squad, enclosed trailer, Skag, Mower, the new street sweeper

208
00:14:47,300 --> 00:14:55,300
for 421,000 toolcat with a toolcat trade in, et cetera, et cetera on here.

209
00:14:55,300 --> 00:15:00,620
And that number is not really decreasing in years to come unfortunately.

210
00:15:00,620 --> 00:15:06,460
The cost of equipment continually goes up and the need for more equipment, especially

211
00:15:06,460 --> 00:15:10,180
as we continue to grow, the village just continues to increase.

212
00:15:10,180 --> 00:15:16,780
So the goal of the next work session is to really start discussing with the budget policies,

213
00:15:16,780 --> 00:15:21,340
the equipment replacement plan and kind of getting from the board your feelings and

214
00:15:21,340 --> 00:15:26,220
opinions on how much funds you want to dedicate into that plan.

215
00:15:26,220 --> 00:15:31,620
Currently just on a very high level that I have within here as we've been putting it

216
00:15:31,620 --> 00:15:40,580
together, if we wanted to fund all equipment through 2050 without borrowing whatsoever,

217
00:15:40,580 --> 00:15:45,620
we would need to levy $671,000 a year.

218
00:15:45,620 --> 00:15:52,940
And now that's based off of a few assumptions of equipment will cost 3% more every year that

219
00:15:52,940 --> 00:15:59,300
any dollar amount that we invest will come back at a 4% rate of return and that we would

220
00:15:59,300 --> 00:16:02,820
be replacing all equipment as soon as they depreciate.

221
00:16:02,820 --> 00:16:06,620
Now some of those are a little misleading, right?

222
00:16:06,620 --> 00:16:10,780
Because we're talking with some of the department heads and team members all because a piece

223
00:16:10,780 --> 00:16:15,980
of equipment is done per in asset life management of five years.

224
00:16:15,980 --> 00:16:18,620
It doesn't mean they're just going to get rid of it then.

225
00:16:18,620 --> 00:16:21,940
Maybe they'll hold on to it for a six or a seventh year.

226
00:16:21,940 --> 00:16:27,420
But at least for the financial picture and to long term accurately forecast it, those

227
00:16:27,420 --> 00:16:30,540
are some parameters that we have in within there.

228
00:16:30,540 --> 00:16:35,500
So big number, but I just kind of want to get your guys thinking about that a little

229
00:16:35,500 --> 00:16:40,020
bit more, especially as we're going into the next week and then the rest of the budget

230
00:16:40,020 --> 00:16:46,020
session and budget hearings coming up here as well too.

231
00:16:46,020 --> 00:16:51,020
And again, I mean, my main goal in the equipment replacement plan is just for you all to fully

232
00:16:51,020 --> 00:16:56,900
understand that there is a need to continue updating equipment and to have dedicated funds

233
00:16:56,900 --> 00:17:01,500
towards it, whether if you want to levy some more dollars or say that you just want to

234
00:17:01,500 --> 00:17:05,020
borrow for it or not to fund it is completely up to you.

235
00:17:05,020 --> 00:17:09,500
But we just want to ensure that we have all the information out there of just how much

236
00:17:09,500 --> 00:17:15,940
equipment currently costs and how much it will continue to cost within here.

237
00:17:15,940 --> 00:17:21,940
But again, we'll talk about that some more in significant detail at the next work session

238
00:17:21,940 --> 00:17:25,740
along with all the budget policies.

239
00:17:25,740 --> 00:17:33,900
So going back up, or Brad's got a question, sorry, yes.

240
00:17:33,900 --> 00:17:41,460
So those are actually the next sections I was going to be going through.

241
00:17:41,460 --> 00:17:45,620
So I'll jump to that 190 here first, going back up to the top.

242
00:17:45,620 --> 00:17:50,900
So the general government for 190,000, there are two different items in there.

243
00:17:50,900 --> 00:17:53,100
So one is for the library.

244
00:17:53,100 --> 00:17:58,780
If you remember, the library as part of our plan was to replace the carpeting in the basement.

245
00:17:58,780 --> 00:18:04,740
So that's $175,000 that's budgeted into there for, and then overall lighting upgrades

246
00:18:04,740 --> 00:18:06,940
of $15,000.

247
00:18:06,940 --> 00:18:12,620
So those two items make up that $190,000 up at the very top.

248
00:18:12,620 --> 00:18:15,180
There's fire and EMS capital items.

249
00:18:15,180 --> 00:18:19,860
So that is two different projects as well too.

250
00:18:19,860 --> 00:18:25,040
Number one is $75,000 specifically just for the building next door, and that's for window

251
00:18:25,040 --> 00:18:29,600
replacement and duck installation work within that building.

252
00:18:29,600 --> 00:18:38,640
And then the other $63,000 is our portions are our share of a total of $105,000 project

253
00:18:38,640 --> 00:18:43,880
to completely replace 22 structural firefighting ensembles.

254
00:18:43,880 --> 00:18:49,080
If you remember, just with our agreement, we pay up certain percentage based off of equalized

255
00:18:49,080 --> 00:18:50,080
values.

256
00:18:50,080 --> 00:18:54,440
We're projecting that to be around anywhere from 57% to 60%.

257
00:18:54,440 --> 00:19:02,120
So we're forecasting $63,000 out of the $105,000 total cost will be the villages portion

258
00:19:02,120 --> 00:19:03,120
of that.

259
00:19:03,120 --> 00:19:09,400
So those two items together come to that $138,000.

260
00:19:09,400 --> 00:19:14,960
The general government items we had just discussed about the public works building planning.

261
00:19:14,960 --> 00:19:22,680
So that item for $450,000 plus the new community park planning of $150,000 is for that brand

262
00:19:22,680 --> 00:19:26,400
new public works building over there in community park.

263
00:19:26,400 --> 00:19:31,800
So to begin that project, the first pay phase is to start planning for that project.

264
00:19:31,800 --> 00:19:39,920
And the borrowing there is for anticipatory engineering, architectural studies, environmental

265
00:19:39,920 --> 00:19:45,640
studies, et cetera, for that entire space over there.

266
00:19:45,640 --> 00:19:50,080
It's been talked about numerous times before, but the mountain bike park has made it inside

267
00:19:50,080 --> 00:19:51,680
of the capital and permit plans.

268
00:19:51,680 --> 00:19:57,560
So the first phasing of that of the boardwalk and engineering for that, if you remember correctly

269
00:19:57,560 --> 00:20:02,680
from the presentation, it was necessary to get the boardwalk in so that the emergency

270
00:20:02,680 --> 00:20:05,920
services could go throughout the park within there.

271
00:20:05,920 --> 00:20:08,240
So that's going to be the first stage of that.

272
00:20:08,240 --> 00:20:12,080
And then there'd be a community work within there to help build the actual mountain bike

273
00:20:12,080 --> 00:20:13,080
trail.

274
00:20:14,080 --> 00:20:20,880
Oh, the athletic complex sprinkler additions was included within the plan for $18,000.

275
00:20:20,880 --> 00:20:25,680
The Ahara River restoration project and the stream bank restoration project were both

276
00:20:25,680 --> 00:20:27,480
included within here.

277
00:20:27,480 --> 00:20:32,320
The stream bank portion does have a DNR grant to go along with it.

278
00:20:32,320 --> 00:20:35,520
That's included within this grant funding.

279
00:20:35,520 --> 00:20:41,360
Iver months in park for a million dollars was included within the plan.

280
00:20:41,360 --> 00:20:48,160
Rail projects just overall repair and overlays of different trails throughout the community,

281
00:20:48,160 --> 00:20:53,720
video surveillance system for veterans and conservancy park, Vinburn Road, which also

282
00:20:53,720 --> 00:21:02,600
has a $1.7 million grant to go along with it is included within the plan, Northtown,

283
00:21:02,600 --> 00:21:09,320
Vinburn, HSP project as well, and so on and so forth within here.

284
00:21:09,320 --> 00:21:13,560
Again, a lot of these items, all these items discussed already.

285
00:21:13,560 --> 00:21:21,600
And the accumulation of all these items brings us to our anticipatory borrowings within here.

286
00:21:21,600 --> 00:21:26,880
Any questions or concerns about anything specific in here that you'd like any of us to go into

287
00:21:26,880 --> 00:21:31,680
some more detail about or otherwise just any other questions or concerns regarding the

288
00:21:31,680 --> 00:21:32,680
plan altogether?

289
00:21:32,680 --> 00:21:41,040
I just want to make a quick note on the Green Acres Lane project, it's cut up, price tag

290
00:21:41,040 --> 00:21:48,440
of $2.3 million, that's in tax income and district nine as with Cape Parkway previous.

291
00:21:48,440 --> 00:21:52,840
This project is dependent on development in that area.

292
00:21:52,840 --> 00:22:01,960
Right now the TDC-5 is being built there on the north side of Green Acres Lane we have

293
00:22:01,960 --> 00:22:06,160
and we anticipate that that developer is going to move to the south side of Green Acres Lane

294
00:22:06,160 --> 00:22:11,120
for next year and continue to construct that full site.

295
00:22:11,120 --> 00:22:16,480
So that's why we have it here, we'll continue to negotiate and there may be an opportunity

296
00:22:16,480 --> 00:22:26,680
for which the developer can take on the full cost of constructing that road with a municipal

297
00:22:26,680 --> 00:22:34,440
rugged bond or improvement bond following up and so removing that from our debt service.

298
00:22:34,440 --> 00:22:40,080
So it will provide you an update as we go along if there is an agreement proposed, we'll

299
00:22:40,080 --> 00:22:41,760
bring that to you.

300
00:22:41,760 --> 00:22:46,920
Just note that in regards to that particular project, there's still some questions about

301
00:22:46,920 --> 00:22:50,240
whether it moves forward or not.

302
00:22:50,240 --> 00:22:54,200
Jim, go ahead.

303
00:22:54,200 --> 00:23:01,240
I'm looking at the line that's the Vinburn Road Improvement, I'd say this is probably

304
00:23:01,240 --> 00:23:11,480
a discussion for later but there's the stormwater number I think is at 800 or 6,878,000.

305
00:23:11,480 --> 00:23:18,480
I'd just be curious what those improvements are as far as, I guess in my opinion, some

306
00:23:18,480 --> 00:23:23,800
of the stormwater improvements are often related to roads so they tend to go into a roadway

307
00:23:23,800 --> 00:23:31,200
category rather than stormwater so again, that's my curiosity is that some say inlets

308
00:23:31,200 --> 00:23:37,360
are maybe in the roadway category or if they're fully, all the storm waters in the stormwater

309
00:23:37,360 --> 00:23:40,080
category for the funding.

310
00:23:40,080 --> 00:23:47,280
When we have beer record put together, the opinion of probable cost or OPC is a call,

311
00:23:47,280 --> 00:23:53,360
they categorize those things and if it's stormwater related, it goes into the stormwater category

312
00:23:54,360 --> 00:24:00,440
it's higher, if you're questioning how much why it's so high, there's the inlets, not

313
00:24:00,440 --> 00:24:05,640
the inlets, the bridge structure, the box culvert that goes underneath Vinburn Road

314
00:24:05,640 --> 00:24:11,200
from Liberty Land Park over to the drainage swill, those all have to be replaced and so

315
00:24:11,200 --> 00:24:16,920
we're doing them in a different fashion than how they were previously so.

316
00:24:16,920 --> 00:24:22,160
Thank you.

317
00:24:22,160 --> 00:24:28,160
I'm drawing a blank here, where is Glen Road?

318
00:24:28,160 --> 00:24:34,480
Glen Road is north of town, I don't know the name of the road that runs, so when you go

319
00:24:34,480 --> 00:24:39,240
up Morrisonville Road or your Horace Street and go up towards Morrisonville, that right

320
00:24:39,240 --> 00:24:43,520
before you, right as you kind of climb the hill you can turn and go over the road tracks

321
00:24:43,520 --> 00:24:48,560
as a bridge, whatever that road is, there's a road that comes back south off a down called

322
00:24:48,560 --> 00:24:54,040
Glen Road, half of it is, the northern part is in the village of Windsor, the southern

323
00:24:54,040 --> 00:25:02,200
part is ours, so from that black line south we need to, that road is in really bad condition.

324
00:25:02,200 --> 00:25:07,080
Okay, thank you.

325
00:25:07,080 --> 00:25:09,480
Anyone else?

326
00:25:09,480 --> 00:25:15,040
Yeah, if there's nothing else, then we will continue pressing forward with this capital

327
00:25:15,040 --> 00:25:19,240
improvement plan and putting that within the budget overall and ensuring that information

328
00:25:19,240 --> 00:25:22,920
is all within the budget listening session.

329
00:25:22,920 --> 00:25:24,160
Thank you.

330
00:25:24,160 --> 00:25:32,000
Thank you.

331
00:25:32,000 --> 00:25:35,360
Department updates, administration updates, Bill Chang.

332
00:25:35,360 --> 00:25:40,560
Yeah, just a couple of updates here.

333
00:25:40,560 --> 00:25:48,720
Note that we had our second session in negotiation with the PD Police Department Union.

334
00:25:48,720 --> 00:25:52,080
We did not have a tentative agreement at this point.

335
00:25:52,080 --> 00:25:57,760
We'll continue to work through that and I think potentially the next step is to have

336
00:25:57,760 --> 00:26:05,320
another visit with our labor attorney and provide you an update.

337
00:26:05,320 --> 00:26:09,520
As you know, we're going through budget meetings right now.

338
00:26:09,520 --> 00:26:15,320
Just want to remind folks of some upcoming dates here, September 15th is our next village

339
00:26:15,320 --> 00:26:16,320
board meeting.

340
00:26:16,320 --> 00:26:23,880
We'll be as Brandon has stated, talking over policies October 6th is the general fund budget

341
00:26:23,880 --> 00:26:24,880
presentation.

342
00:26:24,880 --> 00:26:29,160
We expect to have the department budgets put together by the end of the month and get

343
00:26:29,160 --> 00:26:34,160
those spreadsheets out to you for review.

344
00:26:34,160 --> 00:26:39,320
We do intend to have or hold a budget listening session on October 15th.

345
00:26:39,320 --> 00:26:43,160
That's at the library at 6 o'clock in the community room.

346
00:26:43,160 --> 00:26:48,160
And then during that same week, we'll also plan to have follow-up one-on-one meetings

347
00:26:48,160 --> 00:26:52,680
with those numbers.

348
00:26:52,680 --> 00:26:58,040
A couple of meetings ago, we had our community roundtable during our work session time.

349
00:26:58,040 --> 00:27:05,360
We are planning the next one and that is tentatively scheduled for December 1st.

350
00:27:05,360 --> 00:27:09,880
It was our commitment to have one every quarter.

351
00:27:09,880 --> 00:27:14,840
And I think I've heard some comments from some of you and from staff.

352
00:27:14,840 --> 00:27:20,080
And so if there's any specific topics that you would like to put on that schedule, let

353
00:27:20,080 --> 00:27:21,080
me know.

354
00:27:21,080 --> 00:27:29,880
We'll set it in a way that we can have more open dialogue on a specific topic.

355
00:27:29,880 --> 00:27:33,960
Learning from our experiences recently.

356
00:27:33,960 --> 00:27:41,400
Previously, we reported that we were negotiating a municipal boundary agreement with the town

357
00:27:41,400 --> 00:27:42,640
of Vienna.

358
00:27:43,640 --> 00:27:51,640
We've sent over our initial terms for what we would consider in return for a 25-year

359
00:27:51,640 --> 00:27:54,320
boundary plan.

360
00:27:54,320 --> 00:28:02,320
So that's under review with the town and we hope to hear back soon.

361
00:28:02,320 --> 00:28:08,840
The DCCVA, so Dane County City's Villages Association does have an in-person meeting

362
00:28:08,840 --> 00:28:14,360
on September 9th at 5 p.m. in the Villages of Brooklyn.

363
00:28:14,360 --> 00:28:17,000
So if you're interested in attending that, let me know.

364
00:28:17,000 --> 00:28:22,480
The guest speaker is Dane County Clerk Scott McDonald and he's going to be talking about

365
00:28:22,480 --> 00:28:25,440
the November elections.

366
00:28:25,440 --> 00:28:27,680
And that concludes my updates.

367
00:28:27,680 --> 00:28:29,680
Thank you.

368
00:28:29,680 --> 00:28:30,680
Thank you, Bill.

369
00:28:30,680 --> 00:28:32,680
Brandon, anything for finance update?

370
00:28:32,680 --> 00:28:34,240
Yeah, just a few things.

371
00:28:34,240 --> 00:28:37,320
You obviously just heard about the cap on the Mclan.

372
00:28:37,320 --> 00:28:41,920
So pressing forward with the budget and still on track with current schedules starting

373
00:28:41,920 --> 00:28:48,000
to get a few departments to submit their finalized department spreadsheets over to us.

374
00:28:48,000 --> 00:28:52,720
So thankful for all of them and all of our team members within here.

375
00:28:52,720 --> 00:28:57,800
Our team is starting for TIFF audits that we had just started last week.

376
00:28:57,800 --> 00:29:00,600
So TIFF 3 is one of our audits.

377
00:29:00,600 --> 00:29:05,560
TIFF 3 was a closure audit that is statutorily required.

378
00:29:05,560 --> 00:29:07,760
All these are statutorily required.

379
00:29:07,760 --> 00:29:11,440
TIFF 5 and TIFF 6 are at 100% audits.

380
00:29:11,440 --> 00:29:17,040
So that means that from their schedules or from their plans that those TIFFs have now

381
00:29:17,040 --> 00:29:22,400
reached 100% of their expenditures, obligations within there.

382
00:29:22,400 --> 00:29:29,240
So now we must do an audit to go up and audit the 100% of that plan.

383
00:29:29,240 --> 00:29:31,560
And then TIFF 7 is at 30%.

384
00:29:31,560 --> 00:29:33,880
So it has just reached a 30% mark.

385
00:29:33,880 --> 00:29:35,920
So now we have to perform an audit.

386
00:29:35,920 --> 00:29:39,640
So we are starting to get a little bit busy with that.

387
00:29:39,640 --> 00:29:45,360
And then just this morning I had received an engagement letter from Baker Tilly.

388
00:29:45,360 --> 00:29:49,680
And we're going to be reviewing our sewer rates like we do annually each year.

389
00:29:49,680 --> 00:29:55,680
So we'll also be doing a sewer rate study here coming up and they'll be a part of our November

390
00:29:55,680 --> 00:30:00,760
presentation of the utility budgets.

391
00:30:00,760 --> 00:30:01,760
Thank you.

392
00:30:01,840 --> 00:30:04,280
Police Department update, Chief Olson.

393
00:30:07,880 --> 00:30:09,680
Yeah, just a couple things.

394
00:30:09,680 --> 00:30:14,080
Just as a reminder, September 10th is Family Fund Night or National Night Out right here

395
00:30:14,080 --> 00:30:16,520
in Fireman's Park from 5 to 7 p.m.

396
00:30:16,520 --> 00:30:17,920
Let's ask Kelly to do the quorum.

397
00:30:17,920 --> 00:30:21,920
Notice in case there's enough people here, please.

398
00:30:21,920 --> 00:30:25,000
Generally, it's really good for gearing up for it now.

399
00:30:25,000 --> 00:30:29,560
A lot of community support, a lot of business support, donations to the department and to

400
00:30:29,560 --> 00:30:30,520
the back to the community.

401
00:30:30,520 --> 00:30:32,760
So we're looking forward to that.

402
00:30:32,760 --> 00:30:35,960
If there's anybody who wishes to volunteer, we can always use a little bit more help in

403
00:30:35,960 --> 00:30:38,760
the concessions and handing things out.

404
00:30:38,760 --> 00:30:43,200
Just let me know afterwards and I can connect you with the right person that's kind of coordinating

405
00:30:43,200 --> 00:30:44,200
that.

406
00:30:44,200 --> 00:30:46,280
You've probably seen it on social media.

407
00:30:46,280 --> 00:30:47,280
We're still recruiting.

408
00:30:47,280 --> 00:30:49,960
That open recruiting goes through September 9th.

409
00:30:49,960 --> 00:30:51,880
Our recruiting numbers have actually been pretty good.

410
00:30:51,880 --> 00:30:54,920
I compare them against other departments around the state.

411
00:30:54,920 --> 00:30:58,960
I think after about five or six days we had heard it went almost 60 applications.

412
00:30:58,960 --> 00:31:03,720
So we do pretty well that way and we're in the testing process right now.

413
00:31:03,720 --> 00:31:07,680
I think most of you know, but one of the volunteer things I do is I'm on the Board of Directors

414
00:31:07,680 --> 00:31:09,280
for Special Olympics Wisconsin.

415
00:31:09,280 --> 00:31:14,880
They've decided to move their fall games here to the athletic complex, the weekend of September

416
00:31:14,880 --> 00:31:15,880
18th.

417
00:31:15,880 --> 00:31:18,240
Their CEO just asked us along.

418
00:31:18,240 --> 00:31:22,320
If anybody is interested in volunteering for that, let me know when I connect you with

419
00:31:22,320 --> 00:31:24,880
Kate or Chad over at Special Olympics.

420
00:31:24,880 --> 00:31:29,880
They are super excited about coming to DeForest and having that event here at Think It'll

421
00:31:29,880 --> 00:31:36,440
Draw a 1,500 pocket of Trisha about 1,500 athletes for that game.

422
00:31:36,440 --> 00:31:39,560
So they're super excited to be coming to DeForest.

423
00:31:39,560 --> 00:31:41,040
That's all I've got.

424
00:31:41,040 --> 00:31:42,040
Thank you.

425
00:31:42,040 --> 00:31:43,840
Welcome to Service Update, Judd.

426
00:31:43,840 --> 00:31:46,880
Just a couple quick update, Baker Parkway.

427
00:31:46,880 --> 00:31:49,040
Next week they'll be paving the final lift on that.

428
00:31:49,040 --> 00:31:51,040
They had a delay with the rain that came today.

429
00:31:51,040 --> 00:31:54,800
They had one couple of sections of cement they needed to put down.

430
00:31:54,800 --> 00:31:58,000
They wanted to hold off until that rain pushed through.

431
00:31:58,000 --> 00:32:02,400
Williamsburg Way, the roundabout down there is moving along really quickly.

432
00:32:02,400 --> 00:32:08,000
They were open to pour some, it might have done the inner circle cement there already.

433
00:32:08,000 --> 00:32:10,400
So that's moving along quickly.

434
00:32:10,400 --> 00:32:15,720
We also had Wayfinding signage and Gateway signage that was going to go in down there.

435
00:32:15,720 --> 00:32:19,800
We're working through that with the contractor that we've got final proofs back.

436
00:32:19,800 --> 00:32:24,920
And so they'll begin starting to do some of their work in the next month or so with

437
00:32:24,920 --> 00:32:31,320
those Wayfinding and Gateway signage just to the DeForest area.

438
00:32:31,320 --> 00:32:33,040
Thank you.

439
00:32:33,040 --> 00:32:35,560
Community Development Update, Alex.

440
00:32:35,560 --> 00:32:37,360
Just an update from the CDA.

441
00:32:37,360 --> 00:32:43,880
So we did receive a reservation agreement for tax credits last week, which is a huge milestone

442
00:32:43,880 --> 00:32:45,480
in moving that project.

443
00:32:45,480 --> 00:32:49,280
So positive news in that regard.

444
00:32:49,280 --> 00:32:50,280
Thank you.

445
00:32:50,280 --> 00:32:54,480
Administrative Services Update, Kelly.

446
00:32:54,480 --> 00:32:56,840
So a couple of things.

447
00:32:56,840 --> 00:32:58,040
First of all, last meeting.

448
00:32:58,040 --> 00:32:59,040
I was not here.

449
00:32:59,040 --> 00:33:00,320
I was at the annual clerk conference.

450
00:33:00,320 --> 00:33:05,080
So again, I just wanted to thank you for providing those opportunities for continued engagement

451
00:33:05,080 --> 00:33:08,400
or education and all of those things.

452
00:33:08,400 --> 00:33:14,920
It's very important to have that collaboration with other clerks.

453
00:33:14,920 --> 00:33:19,560
The sticker contest is now open for public voting.

454
00:33:19,560 --> 00:33:22,960
That'll go until the 9th of September.

455
00:33:22,960 --> 00:33:29,960
As of right now, we've had about 63 votes and we had a total of 24 submissions of stickers.

456
00:33:29,960 --> 00:33:33,720
So there are some very cute options out there.

457
00:33:33,720 --> 00:33:40,240
And I'm excited to see who wins absentee ballots for the November election are going to be

458
00:33:40,240 --> 00:33:43,520
going out tomorrow.

459
00:33:43,520 --> 00:33:52,200
I feel like we've barely wrapped up August and were charging forward here until November.

460
00:33:52,200 --> 00:34:01,320
And with the August election, we did have a 38% registered voter turnout for that.

461
00:34:01,320 --> 00:34:07,960
It was a steady day all day long, not really any breaks, but never really overwhelming.

462
00:34:07,960 --> 00:34:13,320
And I did want to report that moving ward 10 to vote at the village hall versus at the

463
00:34:13,320 --> 00:34:17,040
library really helped to even out our numbers.

464
00:34:17,040 --> 00:34:20,640
They were almost exactly on.

465
00:34:20,640 --> 00:34:27,440
And we had less than 10, I would say, less than five voters that actually went to the

466
00:34:27,440 --> 00:34:29,160
incorrect polling location.

467
00:34:29,160 --> 00:34:35,320
So my team sent out letters as soon as you had approved that resolution and we put a

468
00:34:35,320 --> 00:34:39,320
neon sticker on the front of it to hope to grab some attention.

469
00:34:39,320 --> 00:34:41,920
And I believe that it worked.

470
00:34:41,920 --> 00:34:44,920
So that is, that's all I have.

471
00:34:44,920 --> 00:34:45,920
Great.

472
00:34:45,920 --> 00:34:46,920
Thanks.

473
00:34:46,920 --> 00:34:49,800
Recreation and community enrichment, Rhys.

474
00:34:49,800 --> 00:34:54,920
The August night market went really well, even though we had the early and commit weather

475
00:34:54,920 --> 00:34:58,840
vendors and attendees have asked for additional nights.

476
00:34:58,840 --> 00:35:04,200
So next year we are looking to add one in September.

477
00:35:04,200 --> 00:35:07,760
We conducted a community events survey.

478
00:35:07,760 --> 00:35:13,040
We only received about 54 people who filled it out, but it did give us some useful information

479
00:35:13,040 --> 00:35:18,800
and we are going to be looking to move movie nights to Thursdays next summer, which would

480
00:35:18,800 --> 00:35:20,800
be consistent with all of our band nights too.

481
00:35:20,800 --> 00:35:24,000
So kind of all of those events will then be on Thursday evenings.

482
00:35:24,000 --> 00:35:27,560
And then there was a request for an earlier start time for the movie.

483
00:35:27,560 --> 00:35:32,240
So we're looking to start the movies at 6.30 going forward and that's possible with the

484
00:35:32,240 --> 00:35:35,320
rentals that we do now.

485
00:35:35,320 --> 00:35:42,920
The fall winter guide was released, registration opened a few weeks ago and we had a really

486
00:35:42,920 --> 00:35:43,920
good response.

487
00:35:43,920 --> 00:35:46,040
It was better than the year before.

488
00:35:46,040 --> 00:35:50,000
So we're really happy with that.

489
00:35:50,000 --> 00:35:52,040
See here.

490
00:35:52,040 --> 00:35:59,240
We, Judd, Greg, and I had a booth at the night market for the mountain bike park and we really

491
00:35:59,240 --> 00:36:04,360
had a lot of good interactions and a lot of people that stopped at our booth.

492
00:36:04,360 --> 00:36:08,840
So I know that we got that information, Stacey got that information up on the engage page

493
00:36:08,840 --> 00:36:12,320
and we're soliciting comments there again.

494
00:36:12,320 --> 00:36:17,880
So I'm hoping to continue to move forward with that.

495
00:36:17,880 --> 00:36:22,640
We wrapped up the summer series last Thursday with best practice.

496
00:36:22,640 --> 00:36:26,080
We had about 1,600 people that attended the event.

497
00:36:26,080 --> 00:36:29,280
So a great kickoff for the end of that.

498
00:36:29,280 --> 00:36:32,920
We have your Harbor River Fest coming up on September 12th.

499
00:36:32,920 --> 00:36:35,000
We are also looking for volunteers still.

500
00:36:35,000 --> 00:36:42,480
So if anyone is looking to get out that day, reach out to me or Tricia and we can send

501
00:36:42,480 --> 00:36:45,480
you the link for volunteering.

502
00:36:45,480 --> 00:36:49,760
We have our last cars and coffees on the 13th of September.

503
00:36:49,760 --> 00:36:50,920
We have flag football starting.

504
00:36:50,920 --> 00:36:56,040
We have over 250 kids signed up this year.

505
00:36:56,040 --> 00:36:58,920
With K for starting, we're supposed to start tonight.

506
00:36:58,920 --> 00:37:02,520
We canceled and probably could have kept it, but we're never the rain.

507
00:37:02,520 --> 00:37:06,440
I wish that we knew exactly what was happening with the weather.

508
00:37:06,440 --> 00:37:14,600
And then the high school is doing a youth night for all the football kids on September 10th.

509
00:37:14,600 --> 00:37:19,560
And then we'll be hosting end of the season flag football tournament again for over 50

510
00:37:19,560 --> 00:37:23,040
teams in October.

511
00:37:23,040 --> 00:37:25,040
Thank you.

512
00:37:25,040 --> 00:37:29,680
Congratulations, Daisy.

513
00:37:29,680 --> 00:37:31,240
Just two quick things.

514
00:37:31,240 --> 00:37:36,360
One, I've been working with Greg and Judd on holiday streetlights.

515
00:37:36,360 --> 00:37:41,480
So there will be a community survey going out tomorrow to get feedback on what you'd

516
00:37:41,480 --> 00:37:46,120
like to see for Main Street and then down to this fireman's park area.

517
00:37:46,120 --> 00:37:50,440
And then second of all, you all should have received a tentative email for the Discover

518
00:37:50,440 --> 00:37:54,040
Wisconsin release episode release party.

519
00:37:54,040 --> 00:38:02,640
So more information to come on that, but save the date for September 23rd.

520
00:38:02,640 --> 00:38:04,480
Thank you.

521
00:38:04,480 --> 00:38:08,880
Any other business that lastly comes before the committee for discussion only?

522
00:38:08,880 --> 00:38:11,320
Seeing nothing.

523
00:38:11,320 --> 00:38:14,520
We take a motion for adjournment.

524
00:38:14,520 --> 00:38:15,520
Motion to adjourn.

525
00:38:15,520 --> 00:38:16,520
Second.

526
00:38:16,520 --> 00:38:18,920
Motion by Jan, second by Alisha.

527
00:38:18,920 --> 00:38:21,160
All those in favor indicate by saying aye.

528
00:38:21,160 --> 00:38:22,160
Aye.

529
00:38:22,160 --> 00:38:23,160
All those opposed?

530
00:38:23,160 --> 00:38:24,160
No.

531
00:38:24,160 --> 00:38:38,960
Motion carries for adjourned at 5.38 until 6 p.m.

532
00:38:38,960 --> 00:38:41,880
Order the village board meeting for September 1st.

533
00:38:41,880 --> 00:38:42,880
Okay.

534
00:38:42,880 --> 00:38:45,400
I'll wait until please note the roll.

535
00:38:45,400 --> 00:38:47,200
The presentation of the Pledge of Allegiance.

536
00:38:47,200 --> 00:38:50,320
Jan, would you lead us please?

537
00:38:50,320 --> 00:38:56,280
The lady who is the part of the United States of America.

538
00:38:56,280 --> 00:38:58,120
Does it go public?

539
00:38:58,120 --> 00:38:59,920
We're good to stand.

540
00:38:59,920 --> 00:39:05,480
A nation under the indivisible with liberty and justice for all.

541
00:39:05,480 --> 00:39:08,280
Thank you.

542
00:39:08,280 --> 00:39:10,800
Announcements just for the trustees on the board.

543
00:39:10,800 --> 00:39:15,080
It's let's evaluate Bill's performance time.

544
00:39:16,080 --> 00:39:22,840
So that will be coming up on the agenda next time around and I'll be looking for feedback

545
00:39:22,840 --> 00:39:30,960
from you on what you have to say as to set up the process for me at the next meeting

546
00:39:30,960 --> 00:39:38,840
to set up to discuss the process of what that evaluation will look like to discuss the process

547
00:39:38,840 --> 00:39:40,040
of the evaluation.

548
00:39:40,040 --> 00:39:41,840
I misspoke.

549
00:39:42,840 --> 00:39:45,960
Um, number five is consent agenda.

550
00:39:45,960 --> 00:39:49,840
Does anyone want anything separated out?

551
00:39:49,840 --> 00:39:56,840
Brad, we're like the meeting minutes separated out.

552
00:39:56,840 --> 00:39:57,840
Okay.

553
00:39:57,840 --> 00:40:06,680
Um, 5.2 and 5.3 is there a motion to approve those?

554
00:40:06,680 --> 00:40:11,800
Motion to approve 5.2 and 4.5.3 motion by Jan is there a second?

555
00:40:11,800 --> 00:40:12,800
Second.

556
00:40:12,800 --> 00:40:13,800
Seconded by Alicia.

557
00:40:13,800 --> 00:40:14,800
Any discussion?

558
00:40:14,800 --> 00:40:17,800
All those in favor?

559
00:40:17,800 --> 00:40:21,800
In the case by saying aye.

560
00:40:21,800 --> 00:40:22,800
Aye.

561
00:40:22,800 --> 00:40:23,800
All those opposed?

562
00:40:23,800 --> 00:40:24,800
No.

563
00:40:24,800 --> 00:40:26,800
Motion carries unanimously.

564
00:40:26,800 --> 00:40:31,800
I point one village board meeting minutes from August 18th.

565
00:40:31,800 --> 00:40:44,800
I wanted to say something, Brad.

566
00:40:44,800 --> 00:40:50,800
Is that the heritage garden items?

567
00:40:50,800 --> 00:40:51,800
Okay.

568
00:40:51,800 --> 00:40:56,800
Ellie, you good with that or you look puzzled.

569
00:40:56,800 --> 00:41:18,800
Okay.

570
00:41:18,800 --> 00:41:23,800
That correction that we can.

571
00:41:24,800 --> 00:41:27,800
There was no discussion on either of those.

572
00:41:27,800 --> 00:41:34,800
They were removed from the agenda.

573
00:41:34,800 --> 00:41:35,800
Thank you.

574
00:41:35,800 --> 00:41:36,800
With that correction.

575
00:41:36,800 --> 00:41:41,800
That take a motion to approve the village board meeting minutes of August 18th.

576
00:41:41,800 --> 00:41:45,800
Make a motion to approve village board meeting minutes, 18.

577
00:41:45,800 --> 00:41:48,800
Motion by Alicia is there a second?

578
00:41:48,800 --> 00:41:49,800
Second.

579
00:41:50,800 --> 00:41:51,800
Seconded by Brad.

580
00:41:51,800 --> 00:41:52,800
All those in favor?

581
00:41:52,800 --> 00:41:53,800
In the case by saying aye.

582
00:41:53,800 --> 00:41:54,800
Aye.

583
00:41:54,800 --> 00:41:55,800
All those opposed?

584
00:41:55,800 --> 00:41:56,800
No.

585
00:41:56,800 --> 00:41:58,800
It carries unanimously.

586
00:41:58,800 --> 00:42:00,800
General public appearances.

587
00:42:00,800 --> 00:42:07,800
This is an opportunity for public comment regarding any item not listed on our current agenda.

588
00:42:07,800 --> 00:42:13,800
Do we have anyone wishing to make an appearance?

589
00:42:13,800 --> 00:42:15,800
I guess not.

590
00:42:15,800 --> 00:42:16,800
Okay.

591
00:42:16,800 --> 00:42:17,800
We have no presentations.

592
00:42:17,800 --> 00:42:19,800
Number eight is old business.

593
00:42:19,800 --> 00:42:27,800
They point one update regarding buckies and the proposed 90, 94, 39 and county highway B interchange project.

594
00:42:27,800 --> 00:42:30,800
Bill Chang, staff presentation.

595
00:42:30,800 --> 00:42:31,800
Yeah.

596
00:42:31,800 --> 00:42:36,800
So the session is intended to provide a general update to the board and to the public.

597
00:42:36,800 --> 00:42:42,800
In regards to the buckies project and the related infrastructure improvements.

598
00:42:43,800 --> 00:42:50,800
That are going to be required at interstate I 39, 90, 94 and county highway.

599
00:42:50,800 --> 00:42:51,800
The.

600
00:42:51,800 --> 00:42:57,800
So as the mental states currently we are negotiating with cookies.

601
00:42:57,800 --> 00:43:04,800
We do have a development agreement that was attached to the packet sent over the buckies explaining.

602
00:43:05,800 --> 00:43:10,800
The parameters and obligations related to financing related to.

603
00:43:10,800 --> 00:43:17,800
The steps that will need to be taken by the village as part of a state project.

604
00:43:17,800 --> 00:43:21,800
And then expressing.

605
00:43:21,800 --> 00:43:24,800
Where the financials are coming.

606
00:43:24,800 --> 00:43:27,800
The committed financials are coming for this project.

607
00:43:28,800 --> 00:43:37,800
As the memo states, we are kind of forecasting here that there is a funding gap of approximately.

608
00:43:37,800 --> 00:43:42,800
1.6 1.7 million dollars, which may potentially go up.

609
00:43:42,800 --> 00:43:47,800
Following our discussions with the Wisconsin Department of Transportation.

610
00:43:47,800 --> 00:43:52,800
Updating that 17.1 million dollar number.

611
00:43:53,800 --> 00:44:01,800
Within that agreement also is coverage for village expenses related to consulting engineering and design fees.

612
00:44:01,800 --> 00:44:07,800
I have with any other development agreements that we enter into.

613
00:44:07,800 --> 00:44:14,800
So we have not heard back from bookies yet in regards to that we expect to hear.

614
00:44:14,800 --> 00:44:21,800
Some kind of response and I assume that will continue to negotiate the terms of that development agreement.

615
00:44:21,800 --> 00:44:27,800
Dovetailing with that we do have over to the Wisconsin Department of Transportation and to Dean County.

616
00:44:27,800 --> 00:44:30,800
Highway department.

617
00:44:30,800 --> 00:44:35,800
The traffic impact analysis or traffic impact assessment.

618
00:44:35,800 --> 00:44:40,800
For buckies, which we recently submitted.

619
00:44:40,800 --> 00:44:43,800
Additional updated information.

620
00:44:43,800 --> 00:44:50,800
Traffic volumes associated with the Amazon development and updated projections for future growth.

621
00:44:50,800 --> 00:44:52,800
In this area.

622
00:44:52,800 --> 00:44:58,800
We're hoping to hear back from those 2 agencies within the next couple of weeks.

623
00:44:58,800 --> 00:45:02,800
And those findings will then help us determine.

624
00:45:02,800 --> 00:45:07,800
You know, the design specifics going into 30% plans.

625
00:45:07,800 --> 00:45:12,800
Upon receiving or getting to 30% plans will have.

626
00:45:13,800 --> 00:45:18,800
Bucky's engineers can really horn provide a design delivery schedule.

627
00:45:18,800 --> 00:45:22,800
Which will then provide us kind of what the timeline looks like.

628
00:45:22,800 --> 00:45:27,800
Getting through 30% 60% 90% plans.

629
00:45:27,800 --> 00:45:33,800
Getting through the permitting process as identified in the development agreement.

630
00:45:33,800 --> 00:45:37,800
Essentially kind of building to.

631
00:45:37,800 --> 00:45:41,800
That construction led.

632
00:45:42,800 --> 00:45:52,800
In addition to that, we are also negotiating looking at a what's called a state and municipal agreement with department transportation.

633
00:45:52,800 --> 00:45:59,800
As we've talked through design of this project with its impact on the interstate corridor.

634
00:45:59,800 --> 00:46:03,800
And requirement for federal highway review.

635
00:46:04,800 --> 00:46:10,800
It's a requirement that DOT is going to first let this project.

636
00:46:10,800 --> 00:46:13,800
And then construction manager.

637
00:46:13,800 --> 00:46:17,800
We as the village would remain in the ownership position.

638
00:46:17,800 --> 00:46:23,800
And what I mean by that is that we worry we would then be responsible for the permitting.

639
00:46:23,800 --> 00:46:28,800
Application and obligation to financing the project.

640
00:46:29,800 --> 00:46:35,800
We still have a question to DOT right now as to how the grant funds were to apply before.

641
00:46:35,800 --> 00:46:40,800
Village would be obligated to make payment to DOT.

642
00:46:40,800 --> 00:46:49,800
But that's that's the way that we're thinking about things here is that DOT agreement or the SMA is kind of the upstream agreement.

643
00:46:49,800 --> 00:46:53,800
And then the agreement with buckies is the downstream agreement.

644
00:46:53,800 --> 00:46:58,800
So that we limit the risk liability and financial risks of the village.

645
00:46:58,800 --> 00:47:02,800
I wouldn't recommend one without the other.

646
00:47:02,800 --> 00:47:06,800
And so that's that's what we've been negotiating.

647
00:47:06,800 --> 00:47:09,800
Kind of in this time in between.

648
00:47:10,800 --> 00:47:24,800
I also want to state that in addition to that, we anticipate that as the picture becomes more clear on the public infrastructure.

649
00:47:24,800 --> 00:47:27,800
And how and timeline of that.

650
00:47:27,800 --> 00:47:33,800
We do anticipate that that buckies will refile an application for their their CUP.

651
00:47:33,800 --> 00:47:43,800
As stated before, the buckies CUP was granted by the planning and zoning commission in 2023 ordinance at that time.

652
00:47:43,800 --> 00:47:49,800
Stated or required that some kind of construction happen.

653
00:47:49,800 --> 00:47:56,800
Within a year. And since it has not that conditional use permit has now expired.

654
00:47:57,800 --> 00:48:02,800
They would be then required to to obtain another conditional use permit or.

655
00:48:02,800 --> 00:48:06,800
I don't know if it's correctly to renew it, but I think it's a new one.

656
00:48:06,800 --> 00:48:12,800
To be able to to construct and move on to site planning.

657
00:48:12,800 --> 00:48:16,800
As part of that project. Now I do want to state that.

658
00:48:16,800 --> 00:48:21,800
Along with the site plan for site improvements.

659
00:48:21,800 --> 00:48:25,800
There also needs to be local road improvements for that project.

660
00:48:25,800 --> 00:48:34,800
And so we anticipate that there would be a separate development agreement for those improvements, which does not include state dollars.

661
00:48:34,800 --> 00:48:40,800
So if you imagine, if you look at a map, if you look at county, I and the intersection at gene street.

662
00:48:40,800 --> 00:48:43,800
North of county highway V.

663
00:48:43,800 --> 00:48:49,800
Particularly that portion of the road or that portion of the highway would need to be.

664
00:48:49,800 --> 00:48:55,800
Improved accommodate the anticipated traffic from from buckets to and from bookings.

665
00:48:55,800 --> 00:49:04,800
So I know I've done a lot of information at you. I know that we received emails in regards to questions about timeline and process.

666
00:49:04,800 --> 00:49:12,800
Short answers. I don't have a definitive timeline at this time. All of that is dependent on the responses that we receive.

667
00:49:12,800 --> 00:49:16,800
From DOT and from Dane county.

668
00:49:16,800 --> 00:49:21,800
If there's substantial and if there's additional information that that's requested.

669
00:49:21,800 --> 00:49:30,800
We continue in this time going back and forth until we've provided enough information for those agencies to be able to provide.

670
00:49:30,800 --> 00:49:35,800
The comment that we need to get to design.

671
00:49:35,800 --> 00:49:39,800
I'll stop there and see if there's any questions.

672
00:49:40,800 --> 00:49:51,800
Who's going to hand up Alicia? Yeah, I didn't get a couple emails about timeline, but I noticed you said the design delivery schedule.

673
00:49:51,800 --> 00:49:57,800
Is that the 30, 60, 90? Is that going to give us some more definitive schedule?

674
00:49:57,800 --> 00:50:01,800
Or is that something different?

675
00:50:02,800 --> 00:50:08,800
So the design delivery schedule will anticipate what what that timeline is as far as calendar.

676
00:50:08,800 --> 00:50:18,800
There are review time requirements between there. So, for example, if you read the agreement that we have, I believe at 30% design.

677
00:50:18,800 --> 00:50:22,800
It triggers different types of reviews.

678
00:50:22,800 --> 00:50:25,800
I can walk through that here. Just give me a minute.

679
00:50:31,800 --> 00:50:39,800
I guess just more specifically, I just had a lot of questions asked about.

680
00:50:39,800 --> 00:50:48,800
You know, the current businesses that are there say this project does start and goes through how long, you know, would they be impacted.

681
00:50:48,800 --> 00:50:53,800
For not having services and what does that look like? So when does that get fleshed out?

682
00:50:54,800 --> 00:51:03,800
Yeah, so section four in particular talks about when these percentage designs trigger.

683
00:51:03,800 --> 00:51:10,800
Particular review and approvals by whether it's a by a third party agency.

684
00:51:10,800 --> 00:51:14,800
Right, so.

685
00:51:14,800 --> 00:51:23,800
For example, items see their subsets and see the villages obligations to negotiate the terms of the.

686
00:51:23,800 --> 00:51:35,800
They mean a small agreement commences upon approval of the traffic impact analysis, which we hope to see that that approval is within the next couple of weeks here.

687
00:51:35,800 --> 00:51:45,800
And then upon that, we then send that approval and that design requirement to can we learn, which is the design team.

688
00:51:45,800 --> 00:51:57,800
They'll put it together, the percentage plans at that 30% will know more about the true cost or what the anticipated cost of the project is.

689
00:51:57,800 --> 00:52:05,800
And then we also state that as they build those plans and they start to understand the details of those plans once they get to 60% plans.

690
00:52:05,800 --> 00:52:12,800
We have an opportunity to amend that state municipal agreement, but I represent those numbers.

691
00:52:12,800 --> 00:52:25,800
If you move down below, for example, we start talking about the DSR and the interstate approval at 60% plans.

692
00:52:25,800 --> 00:52:31,800
But I don't, it's hard to say, you know, that it's going to be in December or January.

693
00:52:31,800 --> 00:52:36,800
Again, all of that is dependent on engineering time approval time and review time.

694
00:52:36,800 --> 00:52:38,800
And I wish I had a.

695
00:52:38,800 --> 00:52:44,800
First, we want to say I wish I had a crystal ball as to what the specific dates are.

696
00:52:44,800 --> 00:52:47,800
I simply don't have that at this point.

697
00:52:47,800 --> 00:52:53,800
So your question is, you know, when do when are we going to know specifically when that construction schedule is.

698
00:52:53,800 --> 00:52:59,800
That's likely going to come after the projects been let and contracts signed.

699
00:52:59,800 --> 00:53:02,800
Just like what we have here at the village.

700
00:53:02,800 --> 00:53:12,800
You know, those contract that contract language is really going to show, you know, what, what that timeframe of that road be now will be.

701
00:53:12,800 --> 00:53:16,800
Project of this size.

702
00:53:17,800 --> 00:53:32,800
The other impact that potentially could be there is whether or not DOT decides to close the intersection or the interchange completely or if it's going to be a phase approach to keep the interchange open.

703
00:53:32,800 --> 00:53:40,800
You know, that's, that's a call that I think the engineering, the engineers and folks at DOT and the encounter are going to have to make.

704
00:53:40,800 --> 00:53:47,800
And there's probably other people in the room that probably know more more about that than I do.

705
00:53:47,800 --> 00:53:48,800
Jim.

706
00:53:48,800 --> 00:53:51,800
I guess the partly answer that question.

707
00:53:51,800 --> 00:53:56,800
I was the engineer that designed the interchange and stuff that's out there now.

708
00:53:56,800 --> 00:54:05,800
And that bridge is actually two bridges. So I would be hopeful that they're going to be able to keep one of them open at all times.

709
00:54:05,800 --> 00:54:20,800
So there's maybe comfort in knowing that I can't promise that because I'm obviously not the engineer on this project. But again, there's two bridges out there. So there's a potential that they could just work on one at a time.

710
00:54:21,800 --> 00:54:31,800
Um, earlier today, Bill, you had mentioned to me that with the situation with buckies and going forward.

711
00:54:31,800 --> 00:54:35,800
That we're probably going to need a downstream agreement.

712
00:54:35,800 --> 00:54:41,800
And I was wondering if you could explain that and expand on it.

713
00:54:42,800 --> 00:55:01,800
Sure. So this, this document here acts as that downstream agreement. So when I, when I reference upstream and downstream, so the upstream agreement would be there, the statement is for agreement, which contracts this project. Right. So the village is contracting this project with the state.

714
00:55:02,800 --> 00:55:10,800
There's an obligation for the state to construct it. And there's an obligation for the village to pay for the project since we're the owners.

715
00:55:10,800 --> 00:55:20,800
In order to protect the village financially and from liability associated with this project because this project is being triggered by buckies.

716
00:55:21,800 --> 00:55:29,800
This development agreement is what I consider the downstream agreement whereby we're passing on the financial liability from the village.

717
00:55:30,800 --> 00:55:43,800
To the developer to buckies. And so whatever whatever amounts are not covered with committed funds, that's what we're proposing to pass the buckies. And so.

718
00:55:44,800 --> 00:55:52,800
Because of the complications that you'll see is not going to contract with a private developer on a public project.

719
00:55:53,800 --> 00:55:59,800
That's, that's how we're acting as a kind of kind of in coordinating this project.

720
00:56:00,800 --> 00:56:12,800
So in that, that's the challenge, I think, and the uniqueness of this project and having to also work through the design parameters of the project to sell.

721
00:56:12,800 --> 00:56:20,800
The easy route would be that the village designed this to meet the permits and pay for it.

722
00:56:20,800 --> 00:56:28,800
But because the project is being brought on by a private developer, these are kind of the hoops that we have to jump through.

723
00:56:28,800 --> 00:56:30,800
Does that make sense?

724
00:56:30,800 --> 00:56:32,800
Yeah.

725
00:56:32,800 --> 00:56:55,800
So I believe the question was that there was a, if there was a time limit on the grant provided by the state and whether there's a stipulation on that.

726
00:56:56,800 --> 00:57:12,800
We did ask that question of DOT. It's our understanding and confirmation. I believe we've seen in a letter that the grant only needed to be awarded in the biennial budget period, which it has been the expenditure of that.

727
00:57:12,800 --> 00:57:14,800
There's no time frame for that.

728
00:57:15,800 --> 00:57:33,800
So just a, I've gotten a lot of communication, you know, I've gotten communication from residents and just to clarify and kind of bring it all together.

729
00:57:33,800 --> 00:57:41,800
As long as Bucky's crosses all their eyes and dots, all their teas, so to speak.

730
00:57:42,800 --> 00:57:47,800
This is kind of a, you know, if they.

731
00:57:47,800 --> 00:57:53,800
They're conditional use permit, if they get everything in order, everything is good to go. This is.

732
00:57:53,800 --> 00:57:56,800
Kind of just a goal.

733
00:57:56,800 --> 00:57:59,800
Go ahead, right? I mean, there's nothing.

734
00:57:59,800 --> 00:58:03,800
It doesn't seem like there's anything that we could say.

735
00:58:03,800 --> 00:58:07,800
We can't prevent them from getting a conditional use permit.

736
00:58:08,800 --> 00:58:10,800
Is that accurate?

737
00:58:10,800 --> 00:58:14,800
So I think there's two separate issues at hand here.

738
00:58:14,800 --> 00:58:16,800
One is.

739
00:58:16,800 --> 00:58:23,800
The development agreement for the financials of the infrastructure.

740
00:58:23,800 --> 00:58:28,800
Which, which developer needs in, in order to run an effective and efficient.

741
00:58:28,800 --> 00:58:31,800
I think a business, I think everyone agrees that.

742
00:58:31,800 --> 00:58:36,800
There's going to need to be some, some traffic improvements in order for this thing to work.

743
00:58:37,800 --> 00:58:39,800
That development agreement.

744
00:58:39,800 --> 00:58:50,800
Is up to the board, right? You make the decision on the development agreement as to what village wants to commit to this project, whether it's important.

745
00:58:50,800 --> 00:58:53,800
Legislative decision.

746
00:58:53,800 --> 00:59:00,800
I think what you're talking about is the zoning process and the conditional use permit process, which I believe are.

747
00:59:00,800 --> 00:59:08,800
Are in our, our village code and also, you know, describe, describe in space.

748
00:59:08,800 --> 00:59:13,800
I'll let it out and then I know that we have Mark roffers on here to answer questions about land use.

749
00:59:13,800 --> 00:59:18,800
I'll defer to them in regards to requirements on conditional use permits.

750
00:59:18,800 --> 00:59:23,800
Mark, you there.

751
00:59:23,800 --> 00:59:26,800
I am, I am here.

752
00:59:26,800 --> 00:59:41,800
So, as Bill suggested, given that three and a half years has passed since they received a conditional use permit from P and Z, they have to reapply for the conditional use permit and meet all current code requirements.

753
00:59:41,800 --> 00:59:55,800
Under statute among those code requirements are the proven compliance with several criteria to obtain the conditional use permit.

754
00:59:55,800 --> 01:00:04,800
If those criteria are met, then the conditional use permit is to be granted.

755
01:00:04,800 --> 01:00:24,800
Any effort to apply conditions or reject the conditional use permit has to be supported by substantial evidence that those standards are not being met as opposed to, you know, speculation, or, you know, unsubstantiated testimony, etc.

756
01:00:24,800 --> 01:00:39,800
So, in answer to the original question, the CUP is not a, I don't know if these were exact words, you're done deal to get reapproved. They have to verify once again that they meet the standards within the zoning ordinance.

757
01:00:39,800 --> 01:00:50,800
Based on the planning and zoning commission's judgment to obtain a new conditional use permit.

758
01:00:50,800 --> 01:00:57,800
Mark, a question for me, whatever those conditions are that are laid out and they're mad.

759
01:00:57,800 --> 01:01:00,800
We have to allow to go forward. Correct.

760
01:01:00,800 --> 01:01:17,800
Yes, and the, if in the judgment, I mean, I'm a lean on out a little bit. He's probably fidgeting a little bit as I answer this, but as long as P and Z determines that those conditions are met, then the conditional use permit is to be granted.

761
01:01:17,800 --> 01:01:32,800
That the P and Z can apply its own conditions to assure that those criteria in the ordinance are met. And it did the first time around three and a half years ago, related to traffic and environmental impacts.

762
01:01:32,800 --> 01:01:43,800
And, you know, I would anticipate not having looked at this, literally for three years, that a lot of those same items would come up again in the review.

763
01:01:43,800 --> 01:01:44,800
Sure.

764
01:01:44,800 --> 01:01:53,800
Al, just to clarify, people use the term conditions to mean two different things when it comes to conditional uses.

765
01:01:53,800 --> 01:02:04,800
One is actually a set of standards that have to be met. They're not conditions that have to be met, but they're standards, things like not detrimental to the public health safety and wealth.

766
01:02:05,800 --> 01:02:22,800
The actual development proposal has to be weighed against those criteria. And if in the judgment of the plan commission, as Mark said, each of those conditions, each of those standards is met, then the conditional use permit has to be issued.

767
01:02:22,800 --> 01:02:28,800
Now, in order to meet those standards, there could be conditions imposed on the operations.

768
01:02:29,800 --> 01:02:39,800
Just to use a ridiculous example to make it clear. If there were, if the only objection to conditional use was, it's going to make noise at night. People can't sleep.

769
01:02:39,800 --> 01:02:45,800
Okay. One condition may be you got to stop operating at seven p.m. Okay.

770
01:02:45,800 --> 01:02:50,800
And if they agree to that, then the conditional use permit would have to be, have to be met.

771
01:02:50,800 --> 01:03:03,800
So conditions are actually requirements that can be imposed on the operation in order to address the shortfalls in meeting the standards that are in the ordinance.

772
01:03:03,800 --> 01:03:14,800
But what Bill, what we're talking about here, though, is just the governmental authority that you have in terms of saying, no, you can't put a particular use on this property.

773
01:03:15,800 --> 01:03:23,800
Buckies, for example, with a conditional use permit could build this facility on that property.

774
01:03:23,800 --> 01:03:27,800
And the village would have no say it once they had the conditional use permit.

775
01:03:27,800 --> 01:03:37,800
The proprietary function of the board, though, in terms of helping to pay for the road improvements, that's something you can just decide you don't want to do.

776
01:03:38,800 --> 01:03:48,800
You're for it. You're against it. It isn't worth it. It is worth it. That's up to you. That's not part of the, you can't tell them they can't build there at that point.

777
01:03:48,800 --> 01:03:53,800
But you can tell them that we're not going to contribute to your building there.

778
01:03:53,800 --> 01:03:59,800
And at this point, that's where we are is just talking about building the roads.

779
01:04:00,800 --> 01:04:10,800
Yeah, right now what we're working at is an agreement that is going to be a proposal to you as to how this thing would be funded separately.

780
01:04:10,800 --> 01:04:15,800
The conditional use process is simply just the authorization to build something.

781
01:04:15,800 --> 01:04:19,800
How they get there is their problem once they've got that approval.

782
01:04:20,800 --> 01:04:23,800
To separate issues really at this point.

783
01:04:23,800 --> 01:04:33,800
And then I just, I just want to make clear so that everyone here understands is that the conditional use permit is the authority, the governing authority on that is the planning and zoning commission.

784
01:04:33,800 --> 01:04:36,800
So you as a board will not see that come to you.

785
01:04:36,800 --> 01:04:38,800
Right.

786
01:04:38,800 --> 01:04:41,800
I think I saw a chance.

787
01:04:41,800 --> 01:04:44,800
Okay, Jim.

788
01:04:45,800 --> 01:04:54,800
Oh, he's just going to add that bit of uniqueness. And I guess I'm looking at you or maybe Mark too, because it's going to be.

789
01:04:54,800 --> 01:05:06,800
The conditional use permit was already granted once we had three and a half years ago, it would be challenging to say that something has changed between now.

790
01:05:07,800 --> 01:05:20,800
Challenging is probably an appropriate word. There would have to be some reason why it now doesn't meet the standards that it met three and a half years ago.

791
01:05:20,800 --> 01:05:28,800
That could be changed conditions in the village. It could be changes in their, their development plan.

792
01:05:29,800 --> 01:05:38,800
But generally, if everything is the same as it was last time there's no new information presented. It wasn't presented last time.

793
01:05:38,800 --> 01:05:45,800
Yeah, we'd have to go up with a reason for why things are different now than they were before.

794
01:05:45,800 --> 01:05:51,800
And I'll just add that that new information has to be supported by evidence.

795
01:05:51,800 --> 01:06:03,800
It can't just be opinion that's not backed by, you know, there's a statutory definition of substantial evidence that would have to be met.

796
01:06:03,800 --> 01:06:11,800
Thank you, gentlemen, for that discussion. And I don't want to hold him up any longer. We do have someone registered to speak on this.

797
01:06:11,800 --> 01:06:17,800
Mr. Reardon.

798
01:06:17,800 --> 01:06:23,800
I'll talk nice and close to the microphone and push the button to the little ring on the bottom turns green and you're good to go.

799
01:06:23,800 --> 01:06:28,800
And for the record, please give us your name and at least in the municipality you live in.

800
01:06:32,800 --> 01:06:35,800
Oh, you have three minutes. She's setting her timer.

801
01:06:35,800 --> 01:06:36,800
Good.

802
01:06:36,800 --> 01:06:41,800
I'll try to cover the last three years in three minutes.

803
01:06:41,800 --> 01:06:46,800
Eugene Reardon, 4785 highway V before us.

804
01:06:46,800 --> 01:06:55,800
Thanks for letting me speak tonight. I ran across this agenda item on social media. I thought this project was actually dead.

805
01:06:55,800 --> 01:07:05,800
So here I am. I want to just officially register my opposition to the project. I'm a neighbor to use their where it's going to be.

806
01:07:05,800 --> 01:07:08,800
I live a half mile away.

807
01:07:08,800 --> 01:07:23,800
And I wasn't notified in any way shape or form that this was moving forward and I'm a little bewildered that I got to this point of sounds like it's in the can already without getting any notice at all.

808
01:07:23,800 --> 01:07:32,800
So I'm concerned about project for a number of reasons for actually not in any particular order.

809
01:07:32,800 --> 01:07:40,800
But one is my quality of life and my families and the people who do live in that neighborhood.

810
01:07:40,800 --> 01:07:48,800
This is going to be a huge place. You're going to be able to see it at night from outer space, likely a lot of light pollution.

811
01:07:48,800 --> 01:07:51,800
The whole thing that area is going to change.

812
01:07:52,800 --> 01:07:57,800
You've you've got a facility this size of.

813
01:07:57,800 --> 01:08:06,800
I don't know how many acres 120 gas pumps, 240,000 gallons of gas is stored on site.

814
01:08:06,800 --> 01:08:10,800
Things are going to change in that area.

815
01:08:11,800 --> 01:08:26,800
So I guess we're since we're at this point, you know, I was a caution about some of the things I heard that there's going to be costs that I didn't see in any of your stuff here just random some of the infrastructure costs.

816
01:08:26,800 --> 01:08:34,800
We've known from some of that we've seen in some of the other buckets that have gone in that police and fire EMS calls have gone up.

817
01:08:35,800 --> 01:08:42,800
The next thing we're going to hear is we're going to need more police fire and EMS right to handle this kind of traffic.

818
01:08:42,800 --> 01:08:49,800
There's 20,000 cars coming into this place a day. Right. So it stands for reason. They're going to get some calls.

819
01:08:49,800 --> 01:08:56,800
That's my taxes that are going to pay for that. Buckies isn't going to pay for that. Right. They're likely going to be waste.

820
01:08:56,800 --> 01:08:59,800
They're going to use and million gallons of water a year.

821
01:09:00,800 --> 01:09:06,800
That's got to go to some treatment facility going to get charged for that. I don't see that in here.

822
01:09:06,800 --> 01:09:17,800
Things of that nature, public safety. Right. There's with that many cars, you're going to have the best of traffic coming along.

823
01:09:17,800 --> 01:09:23,800
It's there's a public safety issue at any rate.

824
01:09:23,800 --> 01:09:26,800
Those are my concerns.

825
01:09:26,800 --> 01:09:34,800
And I would like to see somehow in the future that I came in to see what I'd take to build a garage on my property.

826
01:09:34,800 --> 01:09:44,800
Letters had to go out to all the neighbors and they got an opportunity to speak in front of a board to deny my ability to put up a garage.

827
01:09:44,800 --> 01:09:51,800
This is much bigger than a two car garage and I'm within a half a mile in this place and wasn't notified.

828
01:09:51,800 --> 01:09:57,800
So I'd like to see this board do something about that moving forward.

829
01:09:57,800 --> 01:10:02,800
If there's nothing I can do about this. I understand my time is.

830
01:10:02,800 --> 01:10:03,800
Okay.

831
01:10:03,800 --> 01:10:09,800
That's my request essentially is moving forward.

832
01:10:09,800 --> 01:10:20,800
How can we make sure this sort of thing does not happen? This is the second thing that's happened in this little is a year.

833
01:10:20,800 --> 01:10:22,800
So anyway, thank you so much.

834
01:10:22,800 --> 01:10:24,800
Thank you, Mr. Verdon.

835
01:10:24,800 --> 01:10:36,800
So, so just quickly in regards to notice this item on the agenda is a general update.

836
01:10:36,800 --> 01:10:48,800
There is a process by which I think you are talking to conditional use permit process will require notification within a certain distance of the project of the project property itself.

837
01:10:48,800 --> 01:10:55,800
That's for the CUP in regards to the parameters for the infrastructure project.

838
01:10:56,800 --> 01:11:05,800
The state has their own notification process for that project, including environmental review, federal review, federal highway review.

839
01:11:05,800 --> 01:11:14,800
And so as we start to define what that time frame looks like, we'll make sure to get that information out.

840
01:11:15,800 --> 01:11:25,800
There's also public information meetings that are required with any project that will happen as well. So those will be notified when if we get to that point in this process.

841
01:11:25,800 --> 01:11:33,800
Jan bill, you said that when there's a CUP agreement.

842
01:11:33,800 --> 01:11:38,800
That the residents are notified at that time. Did I catch that right?

843
01:11:38,800 --> 01:11:43,800
No, when if and when there's an application for conditional use permit.

844
01:11:43,800 --> 01:11:53,800
Okay, so that was the first point. So when you when you're talking or considering the site improvements, that's a separate process.

845
01:11:53,800 --> 01:11:56,800
And I think the gentleman was referring to his garage.

846
01:11:56,800 --> 01:12:07,800
Our code specifies notification to neighbors, depending on certain types of development, depending on certain type of applications and our approvals.

847
01:12:07,800 --> 01:12:20,800
In this case that I can't speak to their particular case, but in this case, developer is going to be is going to have to be our comment and submit that application for that new CUP.

848
01:12:20,800 --> 01:12:30,800
And when they get submitted, there's a public notice process as stated in our ordinance in regards to that conditional use permit and review.

849
01:12:31,800 --> 01:12:35,800
And then separately for the infrastructure project.

850
01:12:35,800 --> 01:12:46,800
They have their their specific requirements that we're going to have to meet because this will be a deal T related project, which we will then get information out.

851
01:12:46,800 --> 01:12:57,800
There's no requirement in regards to an agreement to be approved by the village board set for our board posting requirements.

852
01:12:57,800 --> 01:13:03,800
Okay, so going back to the CUP that was granted in 2023.

853
01:13:03,800 --> 01:13:07,800
Was there a public notice on that?

854
01:13:07,800 --> 01:13:16,800
Yes, there was a statutory requirement, but let me just add one more thing because I know Stacy does a lot of work with us. So they engage to force the development tracker pages.

855
01:13:16,800 --> 01:13:26,800
If you sign up to follow specific projects, you'll get the updates for those. So when we make updates to them, if there's a project update, people will get that to their email address to.

856
01:13:26,800 --> 01:13:30,800
Yep, that's good. Thanks.

857
01:13:30,800 --> 01:13:31,800
Jim.

858
01:13:31,800 --> 01:13:44,800
I wanted to add, I guess I'm looking maybe at Alex in case I misspeak, but with the CUP, there'll be a public hearing and then we put notice out at the distance.

859
01:13:44,800 --> 01:13:48,800
I don't remember, but I just want to bring it up as there is a distance.

860
01:13:48,800 --> 01:13:57,800
So there I would caution people that are listening in or Mr. Reardon. You might be just outside of that distance. So it.

861
01:13:57,800 --> 01:14:02,800
Another aspect for Stacy to the sign up for engage to force.

862
01:14:02,800 --> 01:14:13,800
But after the CUP or potentially even the same meeting, but I would suspect it'll be a different meeting. It'll also be a site plan review too.

863
01:14:14,800 --> 01:14:22,800
Yeah, that's exactly right. And I think I saw a mark on mute. So he probably has the distance memorized here is at 100 feet.

864
01:14:22,800 --> 01:14:33,800
It's 100 feet Alex ding ding ding. So everyone across the street will get a notice. But if you're beyond that, neither the village ordinance nor the state statute requires a notice.

865
01:14:34,800 --> 01:14:44,800
So admittedly, that's a pretty narrow stretch. So I would just encourage as you're getting feedback from residents, encourage them to sign up for notifications on our communication platforms.

866
01:14:49,800 --> 01:15:00,800
And looks like that's it. Okay. Next up on that issue was discussion and possible action. And I think we've had a pretty full discussion and we have no action.

867
01:15:00,800 --> 01:15:07,800
We're taking tonight on this. There's no action on this item. Okay.

868
01:15:07,800 --> 01:15:12,800
Moving on to our next item resolution 2026 101.

869
01:15:12,800 --> 01:15:19,800
Resolution authorizing the village president and clerk to execute a development agreement for public infrastructure.

870
01:15:19,800 --> 01:15:22,800
This is a very good item.

871
01:15:22,800 --> 01:15:25,800
And we're going to move on to the first one.

872
01:15:25,800 --> 01:15:32,800
We have three phases five E and one W with an abortion of the heritage gardens and Eric's and farms development.

873
01:15:32,800 --> 01:15:37,800
Staff presentation by Mark Raufers.

874
01:15:37,800 --> 01:15:40,800
Oh, good evening. There's two related items and sequence on the agenda.

875
01:15:40,800 --> 01:15:45,800
One is the heritage gardens and you're seeing the preliminary plat on your screen right now.

876
01:15:45,800 --> 01:15:55,800
And the second is the development agreement that covers infrastructure and fee responsibilities associated with development in the replat three area.

877
01:15:55,800 --> 01:16:09,800
This is before you because of linar development of national builder and developer has elected to take on most of the rest of the single family portions of heritage gardens.

878
01:16:09,800 --> 01:16:19,800
The heritage gardens plan unit development heritage gardens has been around, I suppose, for over 20 years now.

879
01:16:19,800 --> 01:16:27,800
It is under undergone two or three or four different developers over that period of time.

880
01:16:28,800 --> 01:16:39,800
Lanar is interested in taking on a street utility and lot development for 146 lots at the south end of heritage gardens.

881
01:16:39,800 --> 01:16:45,800
If you're familiar with the area at South of antique acres between antique acres and Holland fields.

882
01:16:46,800 --> 01:16:57,800
And they're proposed development areas on either side of where the forest Windsor trail currently runs, which is in the royal artists road right of way.

883
01:16:57,800 --> 01:17:08,800
So the east part of that has been platted long ago as you can see from this map and not developed the west part are the new lots that are in replat three.

884
01:17:08,800 --> 01:17:15,800
The development agreement covers, you know, their responsibilities for building roads and infrastructure properly.

885
01:17:15,800 --> 01:17:31,800
It also covers park, park improvement fees, park fees in lieu of park land and a contribution to the reconstruction of in burn road, which I believe you talked about at your five o'clock meeting.

886
01:17:32,800 --> 01:17:41,800
I'm here and I know Bill and all have been very closely involved in the development agreement to answer your questions as you move forward with your discussion. Thank you.

887
01:17:41,800 --> 01:17:48,800
I apologize, Mark, I threw your curve there. I flipped my page too quick and missed 8.2.

888
01:17:48,800 --> 01:17:54,800
And I guess we'll continue on 8.3 and go back to 8.2. Right.

889
01:17:55,800 --> 01:17:56,800
All right.

890
01:17:56,800 --> 01:17:59,800
As a medical, so you can take a point to an order.

891
01:17:59,800 --> 01:18:07,800
I'm sorry, but I don't believe there's been a motion yet. So you can take a point to an order as a presentation for was before both items.

892
01:18:07,800 --> 01:18:08,800
Okay.

893
01:18:09,800 --> 01:18:11,800
8.2. I apologize.

894
01:18:11,800 --> 01:18:24,800
It's ordinance 2026 015 approving the preliminary and final plats for the heritage gardens at Eric's and farms replat three salt of in burn road and the anti acres subdivision.

895
01:18:24,800 --> 01:18:28,800
Mark, is there anything more to say on that part?

896
01:18:28,800 --> 01:18:32,800
I have, I have nothing more on either item. I'm happy to answer questions.

897
01:18:32,800 --> 01:18:35,800
Thank you. Anyone have any questions?

898
01:18:35,800 --> 01:18:36,800
Jim.

899
01:18:37,800 --> 01:18:47,800
Mark, can you, I'm concerned about the, I know there's like a trail planned, but I don't see easements and stuff for it.

900
01:18:47,800 --> 01:18:58,800
I see it noted in the out lot. I'm just trying to remember, say the FTP or even engineering plans where it is, because I thought it was in some of the lots.

901
01:18:58,800 --> 01:19:00,800
And again, I'm not seeing easements.

902
01:19:00,800 --> 01:19:03,800
Can you give me an update on that?

903
01:19:04,800 --> 01:19:10,800
Jim, it is entirely in out lot 20, which is along that waterway.

904
01:19:10,800 --> 01:19:27,800
So there will be a replacement to the current bicycle pedestrian path that will be in out lot 20, and which will connect to a path in the Windsor park.

905
01:19:28,800 --> 01:19:37,800
And then it will also connect to an existing trail segment in the greenway in antique acres.

906
01:19:37,800 --> 01:19:46,800
But it's entirely in out lot. Jim, it's not in any lot area or doesn't require any easements.

907
01:19:46,800 --> 01:19:53,800
Okay, that's exactly what I wanted to hear then, as long as I know it's an outlet. I'm good. Thank you.

908
01:19:54,800 --> 01:19:57,800
Anybody else have anything?

909
01:19:57,800 --> 01:20:02,800
We have any public appearances.

910
01:20:02,800 --> 01:20:05,800
Public appearances.

911
01:20:05,800 --> 01:20:11,800
Click, we've had our discussion. Is there a motion to approve 2026, 015.

912
01:20:11,800 --> 01:20:16,800
An ordinance to approve preliminary and final plots for heritage gardens at areas of farms.

913
01:20:16,800 --> 01:20:21,800
Replet three, salt of inburn and the antique acres, antique acres subdivision.

914
01:20:21,800 --> 01:20:26,800
Oh, make that motion. It has written that looks like.

915
01:20:26,800 --> 01:20:28,800
Motion by Jim is there a second.

916
01:20:28,800 --> 01:20:29,800
Second.

917
01:20:29,800 --> 01:20:32,800
Seconded by Jan. Any further discussion, Brad?

918
01:20:32,800 --> 01:20:39,800
We update the date on the adoption.

919
01:20:39,800 --> 01:20:41,800
I'm sorry, what?

920
01:20:41,800 --> 01:20:47,800
Just update the date on the adoption at the bottom there, highlighted.

921
01:20:47,800 --> 01:20:50,800
And resolution.

922
01:20:50,800 --> 01:20:54,800
You need that as a friendly. I accept that.

923
01:20:54,800 --> 01:20:56,800
Second.

924
01:20:56,800 --> 01:21:05,800
Okay, Brad makes a friendly motion to update the date on the resolution that is accepted by Jim and Jim.

925
01:21:05,800 --> 01:21:07,800
All those in favor indicate by saying aye.

926
01:21:07,800 --> 01:21:08,800
Aye.

927
01:21:08,800 --> 01:21:10,800
All those opposed, no.

928
01:21:10,800 --> 01:21:15,800
Motion carries unanimously.

929
01:21:15,800 --> 01:21:19,800
And again, a point three resolution 2026 dash one on one.

930
01:21:19,800 --> 01:21:25,800
Authorizing the village president and clerk to execute a development agreement for public infrastructure.

931
01:21:25,800 --> 01:21:32,800
For phases five, E and one W within a portion of the heritage gardens at Erickson farms development.

932
01:21:32,800 --> 01:21:34,800
Public appearances.

933
01:21:35,800 --> 01:21:37,800
Nothing.

934
01:21:37,800 --> 01:21:39,800
Discussion.

935
01:21:39,800 --> 01:21:43,800
Mark's already done his presentation.

936
01:21:43,800 --> 01:21:47,800
I would take a motion to approve 2026 dash one on one.

937
01:21:47,800 --> 01:21:52,800
I'll make a motion to approve resolution 2026 dash one on one.

938
01:21:52,800 --> 01:21:56,800
Motion by Jan is there a second.

939
01:21:56,800 --> 01:21:58,800
Second.

940
01:21:58,800 --> 01:22:02,800
Seconded by Wayne. All those in favor indicate by saying aye.

941
01:22:03,800 --> 01:22:05,800
All those opposed, no.

942
01:22:05,800 --> 01:22:08,800
Motion carries unanimously.

943
01:22:08,800 --> 01:22:12,800
New business resolution 2026 one zero six.

944
01:22:12,800 --> 01:22:21,800
Resolution authorizing the village president and clerk to execute a development agreement with pumps tire service incorporated.

945
01:22:21,800 --> 01:22:25,800
That presentation by Mark Roberts.

946
01:22:25,800 --> 01:22:34,800
Good evening again. This is a simple one pumps has undergone a number of village approvals over the last couple of years to lead to its development.

947
01:22:34,800 --> 01:22:39,800
It's a replacement site for their current location just immediately to the south.

948
01:22:39,800 --> 01:22:44,800
The sites about six acres in area, the building will be about 25,000 square feet.

949
01:22:44,800 --> 01:22:49,800
It's a tire primarily a tire repair and replacement operation.

950
01:22:50,800 --> 01:22:55,800
Whoever's the master on that site is doing a great job finding them. There it is.

951
01:22:55,800 --> 01:23:02,800
The development agreement that you're being asked to review follows up on P and Z site plan approval in May.

952
01:23:02,800 --> 01:23:08,800
The development agreement simply covers the extension of sewer and water lines that are in county highway.

953
01:23:08,800 --> 01:23:14,800
I southeast of the site just a little bit up to the.

954
01:23:14,800 --> 01:23:27,800
Northeast corner of the pump site so it can serve pumps with sewer and water and be extended in the future to connect to yet unknown development to the north.

955
01:23:27,800 --> 01:23:30,800
Happy to answer any questions. Thank you.

956
01:23:30,800 --> 01:23:35,800
Thank you, Mark. Anybody have any questions?

957
01:23:35,800 --> 01:23:39,800
No staff or public appearances.

958
01:23:40,800 --> 01:23:46,800
Okay, I would take a motion to approve resolution 2026 dash 106 of someone would like to make one.

959
01:23:50,800 --> 01:23:52,800
I'll make a motion to approve.

960
01:23:52,800 --> 01:23:55,800
Thank you, Alicia. Motion by Alicia. Is there a second? Second.

961
01:23:55,800 --> 01:23:57,800
Seconded by Jan.

962
01:23:57,800 --> 01:24:01,800
Any further discussion? Jim.

963
01:24:02,800 --> 01:24:09,800
I guess I'm a bit curious knowing that we've talked about the potential improvement across the street.

964
01:24:09,800 --> 01:24:20,800
Is there any thing in this agreement as far as improvements or like sidewalk connections or anything? This property.

965
01:24:21,800 --> 01:24:29,800
There is not Jim. It was a few months ago now, but when P and Z approved the site plan, there were provisions.

966
01:24:29,800 --> 01:24:35,800
I forget the precise condition, but provisions that would require an on site.

967
01:24:35,800 --> 01:24:40,800
Walkway connection to a public sidewalk in county.

968
01:24:40,800 --> 01:24:43,800
I, if and when it's connected or built.

969
01:24:43,800 --> 01:24:46,800
Thank you for that, binder.

970
01:24:47,800 --> 01:24:52,800
Okay, how well is in favor indicate by saying aye.

971
01:24:52,800 --> 01:24:56,800
Aye. All those opposed indicate by saying no.

972
01:24:56,800 --> 01:24:59,800
Motion carries unanimously.

973
01:24:59,800 --> 01:25:04,800
9.2 resolution 2026 dash 107.

974
01:25:04,800 --> 01:25:10,800
A resolution authorizing the village president and clerk to execute an agreement with Madison capitals.

975
01:25:10,800 --> 01:25:14,800
I'm not sure.

976
01:25:14,800 --> 01:25:17,800
Okey association limited.

977
01:25:17,800 --> 01:25:21,800
Staff presentation by chief Wilson.

978
01:25:21,800 --> 01:25:31,800
Yeah, good evening. There's a memo I put in a packet for you, but just add context. So with development in the savannah Brooks in the opening of the legacy 20 arena.

979
01:25:31,800 --> 01:25:35,800
They're USA GEL, which is like a fear league to division.

980
01:25:35,800 --> 01:25:37,960
going to be playing their home contest for the Madison

981
01:25:37,960 --> 01:25:41,200
Capitals. They've approached us and requested an officer at

982
01:25:41,200 --> 01:25:45,040
every home game of theirs, which is about 41 per year plus

983
01:25:45,040 --> 01:25:48,600
playoff. So if they get that far, for us, it's important to

984
01:25:48,600 --> 01:25:51,880
have a presence, but also a presence that doesn't detract

985
01:25:51,880 --> 01:25:54,360
from policing efforts in the rest of the village. And so

986
01:25:54,360 --> 01:25:57,400
why this agreement is here, this will provide an officer

987
01:25:57,400 --> 01:26:00,520
that's paid for by the Madison Capitals. It's about a

988
01:26:00,520 --> 01:26:03,040
reimbursement basis every month. We'll build them they'll pay

989
01:26:03,040 --> 01:26:05,640
us for the services of whichever officer work is the

990
01:26:05,640 --> 01:26:08,960
overtime rate for that officer and not have to pull a

991
01:26:08,960 --> 01:26:11,720
service from somewhere else in the village to go respond to

992
01:26:11,720 --> 01:26:15,400
something. So I think it's a positive that way for the

993
01:26:15,400 --> 01:26:17,600
PD, but I'll answer any questions if you have them.

994
01:26:19,080 --> 01:26:19,760
Questions?

995
01:26:22,600 --> 01:26:23,080
Jim.

996
01:26:25,080 --> 01:26:29,360
I noticed and you said it too that it's overtime pay. Does it

997
01:26:29,360 --> 01:26:32,960
necessarily need to be overtime? I'm just concerned for

998
01:26:33,560 --> 01:26:38,800
say taxing time on to all of our PD. It'd be nice if it wasn't

999
01:26:38,800 --> 01:26:43,040
necessarily overtime. It's one I guess I'm getting at it with

1000
01:26:43,040 --> 01:26:45,200
the way the staffing model works right now. If I was to do it

1001
01:26:45,200 --> 01:26:47,280
on straight duty time, we could do that. But then I'm

1002
01:26:47,280 --> 01:26:50,400
detracting from other areas of the village. So it's preferred

1003
01:26:50,400 --> 01:26:54,000
that we would do it on overtime. Obviously, not necessarily

1004
01:26:54,000 --> 01:26:58,080
conjunction with a work day, but also on an off day. The staff

1005
01:26:58,080 --> 01:27:01,080
would be able to sign up for this. It's not a mandatory one

1006
01:27:01,080 --> 01:27:04,240
person has to do it would be done on a signup basis that way.

1007
01:27:04,240 --> 01:27:07,880
So if we have to do it on duty time, we can do that and bill

1008
01:27:07,880 --> 01:27:12,440
at the regular rate. But again, my fear my concern is I don't

1009
01:27:12,440 --> 01:27:16,360
want to take an officer away that could be used up for whether

1010
01:27:16,360 --> 01:27:20,520
it's traffic or proactive policing or for a community

1011
01:27:20,520 --> 01:27:23,200
engagement thing in a different part of the village to go

1012
01:27:23,200 --> 01:27:26,520
handle this. If we have to, we have to. But it's preferred to

1013
01:27:26,600 --> 01:27:31,960
do it the other way. I guess I'm I'm content as long as you

1014
01:27:31,960 --> 01:27:35,320
have the option to do it either way. I leave that up to your

1015
01:27:35,320 --> 01:27:40,040
management as far as again, I don't want to get too much

1016
01:27:40,040 --> 01:27:46,840
overtime and and have services. You lack in because of being

1017
01:27:46,840 --> 01:27:50,360
too tired or something. Yeah, I appreciate that. I can say on a

1018
01:27:50,360 --> 01:27:53,480
much bigger scale in my previous department, we did this for

1019
01:27:53,480 --> 01:27:57,320
the Milwaukee Brewers and it works well that way. There was

1020
01:27:57,320 --> 01:28:00,200
always ample bodies that were charged up enough to do the

1021
01:28:00,200 --> 01:28:03,280
street work, but also at a special event where you can have

1022
01:28:03,280 --> 01:28:07,280
proactive interactions with community and yet and ensure a

1023
01:28:07,280 --> 01:28:14,360
safe environment. Very common practice. Anybody else have any

1024
01:28:14,360 --> 01:28:18,760
questions? Just is there a term on the agreement? Is it

1025
01:28:18,760 --> 01:28:23,920
reviewed annually or since it's new? Anything like that? Or is

1026
01:28:23,920 --> 01:28:28,000
it just to open agreement if we want to renegotiate or? Yeah,

1027
01:28:28,000 --> 01:28:32,040
they can we can renegotiate mutually if we need to. Right

1028
01:28:32,040 --> 01:28:35,400
now with I believe it's just written is open. But the first

1029
01:28:35,600 --> 01:28:38,720
time is are going to tell be very telling when they open up in

1030
01:28:38,720 --> 01:28:41,480
October and then the first couple weekends will be very

1031
01:28:41,480 --> 01:28:44,440
telling for them and for everybody. And also give us a good

1032
01:28:44,440 --> 01:28:47,600
eye for future events. It'll be there the WIA state tournament

1033
01:28:47,600 --> 01:28:50,600
will be there in March. So it'll give us at the PD some

1034
01:28:50,600 --> 01:28:54,400
insight to traffic flow traffic patterns. What we may or may

1035
01:28:54,400 --> 01:28:57,040
not have to anticipate with the larger scale with, you know,

1036
01:28:57,040 --> 01:28:58,440
buses and things like that. So

1037
01:29:01,800 --> 01:29:05,960
anyone else? No public appearances?

1038
01:29:07,760 --> 01:29:08,680
Motion to approve.

1039
01:29:09,600 --> 01:29:10,120
Second.

1040
01:29:10,120 --> 01:29:16,080
In 2026 108 motion to approve by Brad seconded by Jan. All

1041
01:29:16,080 --> 01:29:19,760
some favor in the case by saying aye. Aye. I suppose no.

1042
01:29:20,200 --> 01:29:23,280
Motion carries unanimously. Thank you. Thanks, Chief.

1043
01:29:24,360 --> 01:29:27,640
Check register was in your packet as we're committee

1044
01:29:27,640 --> 01:29:30,520
commission. And pardon me.

1045
01:29:32,600 --> 01:29:37,840
And I cannot read tonight. Okay. You're right. Resolution 2026

1046
01:29:37,840 --> 01:29:41,240
108 resolution authorizing the village president and village

1047
01:29:41,240 --> 01:29:45,240
clerk to execute a grant agreement with habitat for humanity

1048
01:29:45,240 --> 01:29:47,000
of Dane County, Alex.

1049
01:29:47,520 --> 01:29:51,240
So back in May, the village conducted his first round of

1050
01:29:51,240 --> 01:29:53,880
review for the development fund portion of the home reach to

1051
01:29:53,880 --> 01:29:59,000
forest program habitat for humanity was conditionally awarded

1052
01:29:59,000 --> 01:30:04,720
$225,000, the memo and a draft of the agreement as well as some

1053
01:30:04,720 --> 01:30:09,000
red line items are included in packets. There are a couple

1054
01:30:09,120 --> 01:30:10,400
terms of the agreement.

1055
01:30:11,240 --> 01:30:17,000
There you go. That I felt needed to be some policy decisions.

1056
01:30:17,520 --> 01:30:23,000
The first of which scroll up, please. So the initial concept

1057
01:30:23,000 --> 01:30:27,240
plan that habitat had submitted for consideration as part of the

1058
01:30:27,240 --> 01:30:32,520
application had anticipated 36 housing units to be on site.

1059
01:30:33,000 --> 01:30:35,760
Obviously, they were fairly early in their planning process for

1060
01:30:35,760 --> 01:30:38,760
this that they as they've worked through the concept plan with

1061
01:30:38,760 --> 01:30:42,920
their engineers. They've dialed that in so that 27 units fit

1062
01:30:42,920 --> 01:30:47,520
on site. That is a reduction in the amount that was originally

1063
01:30:47,520 --> 01:30:50,400
anticipated and that the grant, the conditional grant award was

1064
01:30:50,400 --> 01:30:54,760
made for. So I would like some, I guess, direction on whether

1065
01:30:56,120 --> 01:30:59,520
that's still acceptable or whether there needs to be further

1066
01:30:59,520 --> 01:31:01,960
consideration of the amount considering that there's fewer

1067
01:31:01,960 --> 01:31:05,640
units. That's one point. If you could jump back to the red line,

1068
01:31:05,640 --> 01:31:06,200
please.

1069
01:31:09,160 --> 01:31:11,280
The second is pertaining to

1070
01:31:14,880 --> 01:31:18,880
pilot that's payable. So habitat for humanity is a nonprofit,

1071
01:31:18,920 --> 01:31:22,000
which means they are tax exempt on property that they would own.

1072
01:31:23,200 --> 01:31:26,600
In other instances in the village, we have what's called a payment

1073
01:31:26,600 --> 01:31:30,200
in lieu of taxes that a nonprofit or, for example, the

1074
01:31:30,200 --> 01:31:33,840
Community Development Authority, CDA, as a not-tax paying entity

1075
01:31:33,840 --> 01:31:37,120
would pay a pilot, which is a payment in lieu of taxes.

1076
01:31:38,120 --> 01:31:42,360
Habitat has communicated to me that they would prefer not to pay

1077
01:31:42,360 --> 01:31:46,000
that. It is typical of our agreements to have that in there,

1078
01:31:46,000 --> 01:31:50,480
especially when we're providing funds. So that's another policy

1079
01:31:50,480 --> 01:31:55,160
direction that I would like some feedback from the board. The

1080
01:31:55,160 --> 01:31:59,680
rationale that Habitat has kind of put forward here in terms of

1081
01:31:59,720 --> 01:32:03,840
not wanting to pay a pilot is that they're essentially turning

1082
01:32:03,840 --> 01:32:07,080
over these housing units as they build them to a taxable entity.

1083
01:32:07,080 --> 01:32:11,960
Which would be the owner occupant of the newly built unit.

1084
01:32:12,960 --> 01:32:16,320
So it presents a little bit of a logistical challenge from an

1085
01:32:16,320 --> 01:32:20,920
assessor standpoint to then continually, I guess, update what

1086
01:32:20,920 --> 01:32:24,080
portion of the property is tax exempt and what portion of the

1087
01:32:24,080 --> 01:32:26,280
or excuse me, what portion of the property would be paying a

1088
01:32:26,280 --> 01:32:30,320
pilot and what portion of the property would be paying taxes.

1089
01:32:30,320 --> 01:32:34,760
So that would be one piece of it. I think there was also some

1090
01:32:34,760 --> 01:32:40,880
consideration about how much value the vacant land would be

1091
01:32:41,040 --> 01:32:43,880
considering that they wouldn't have any improvements that Habitat

1092
01:32:43,880 --> 01:32:47,520
would own per se. So that's another point that I'd like some

1093
01:32:47,520 --> 01:32:51,280
direction on. And then the final piece here is related to

1094
01:32:51,280 --> 01:32:54,360
insurance. If you could scroll whoever's got the mouse.

1095
01:32:58,000 --> 01:33:01,000
Again, just because of the nature of the way that this is

1096
01:33:01,000 --> 01:33:04,720
going to develop, they will be turning over the housing units

1097
01:33:04,760 --> 01:33:09,080
to a private entity, a homeowner over a period of however long

1098
01:33:09,080 --> 01:33:13,280
it takes into develop the site. Typically, when we're doing, say

1099
01:33:13,280 --> 01:33:18,160
for example, a TIFF agreement, we'll ask for the developer, the

1100
01:33:18,520 --> 01:33:21,560
owner of the property to maintain insurance. And if there's any

1101
01:33:21,560 --> 01:33:25,560
issues with it, damage, it needs to be repaired. We ask that

1102
01:33:25,560 --> 01:33:29,560
they repair that promptly. In this case, since Habitat would be

1103
01:33:29,560 --> 01:33:33,840
turning over the properties to a private owner, they felt a

1104
01:33:33,840 --> 01:33:36,840
little bit of concern in terms of the enforceability and

1105
01:33:36,840 --> 01:33:40,800
logistics with tracking as to whether they could make somebody

1106
01:33:40,800 --> 01:33:44,080
rebuilt. And talking without a little bit, that could be

1107
01:33:44,080 --> 01:33:47,080
satisfied with the deed restriction on the property. But

1108
01:33:47,080 --> 01:33:50,840
it still leaves, I guess, a logistical or coordination effort

1109
01:33:51,120 --> 01:33:55,560
in terms of tracking that too. So a couple different points that

1110
01:33:55,560 --> 01:33:59,120
I just would like some feedback on if you could whoever's got

1111
01:33:59,120 --> 01:34:04,480
mouse go back to the memo, the the agreement that is in

1112
01:34:04,480 --> 01:34:11,400
packets essentially accepts all those red line changes. There are

1113
01:34:11,400 --> 01:34:14,120
a couple as it relates to the pilot, there's some language

1114
01:34:14,120 --> 01:34:19,680
here that Al put together, which I can't read for the life of

1115
01:34:19,680 --> 01:34:25,360
me, which would be to an adjustment to accommodate for the

1116
01:34:25,360 --> 01:34:28,520
fact that they turn these property or the housing units

1117
01:34:28,520 --> 01:34:33,240
over to a private entity. So this would say that if Habitat for

1118
01:34:33,240 --> 01:34:37,000
Humanity owned owned one of those units that they develop for

1119
01:34:37,000 --> 01:34:44,320
60 days or more after, and it results in a tax exempt status by

1120
01:34:44,320 --> 01:34:46,800
the assessor, that they would have to pay the pilot for that

1121
01:34:46,800 --> 01:34:52,040
portion of it. I had run this language by Habitat. They are

1122
01:34:52,080 --> 01:34:55,400
generally acceptable with this. Their preference would be

1123
01:34:55,400 --> 01:35:00,600
rather than a 60 day time period to look at having a contingency

1124
01:35:00,600 --> 01:35:05,160
where if they still own the property, but they rent it, then

1125
01:35:05,160 --> 01:35:07,960
they have to pay a pilot. So that would be where they would

1126
01:35:07,960 --> 01:35:12,040
like to land. But ultimately, I felt those calls needed to be

1127
01:35:12,040 --> 01:35:15,600
yours to make and sorry if that got too convoluted and

1128
01:35:15,600 --> 01:35:16,240
confusing.

1129
01:35:16,240 --> 01:35:27,880
Jim, I guess to stay what I think is my opinion. You talked

1130
01:35:27,880 --> 01:35:33,120
about the insurance. I'm personally okay with not being too

1131
01:35:33,120 --> 01:35:35,680
concerned about the insurance, knowing that they'd be going

1132
01:35:35,680 --> 01:35:42,080
to an individual once say the building is done. I guess to

1133
01:35:42,080 --> 01:35:46,960
qualify with that, I'm assuming that the duplex slides, they

1134
01:35:46,960 --> 01:35:50,120
would be moving forward with probably zero lot line duplexes.

1135
01:35:50,120 --> 01:35:53,240
So they're all going to individual homeownership rather

1136
01:35:53,240 --> 01:35:58,040
than some condo association or something. That's correct. That's

1137
01:35:58,040 --> 01:36:01,920
what I believe the intention is. And I think the exhibit to the

1138
01:36:01,920 --> 01:36:07,480
agreement itself has their updated concept plan. Okay, I

1139
01:36:07,480 --> 01:36:10,520
will just add to that they do have a requirement that they're

1140
01:36:10,680 --> 01:36:13,840
that the buyers, the home buyers have homeowners insurance. So

1141
01:36:13,840 --> 01:36:16,200
they will that and that is included in the agreement as

1142
01:36:16,200 --> 01:36:21,480
well. The provision that they took exception with was mandating

1143
01:36:21,480 --> 01:36:24,640
that if there's damage within five years that they have to

1144
01:36:24,960 --> 01:36:28,000
quickly repair that. And then again, that was just sort of a

1145
01:36:28,360 --> 01:36:29,680
logistical issue, I guess.

1146
01:36:31,240 --> 01:36:34,960
Yeah, I guess I'm okay with not having that because that to me

1147
01:36:34,960 --> 01:36:38,960
is no different than say my house or neighbors house as far as

1148
01:36:39,920 --> 01:36:43,160
we would just go under say the blight thing or something if

1149
01:36:43,160 --> 01:36:47,840
it wasn't as far as the pilot.

1150
01:36:51,040 --> 01:36:55,280
I think I'm okay with precluding some of it. I know you have 60

1151
01:36:55,280 --> 01:36:59,480
days there. I don't personally like that renters thing that was

1152
01:36:59,480 --> 01:37:04,720
maybe their counter. I would be open to having a bit longer than

1153
01:37:04,720 --> 01:37:06,120
60 days, but

1154
01:37:09,960 --> 01:37:15,920
yeah, I guess I'll just say there. And I got another note here

1155
01:37:15,920 --> 01:37:17,640
that I don't remember what it says.

1156
01:37:19,840 --> 01:37:25,680
Jan, first of all, I wanted to say that I really like this new

1157
01:37:25,680 --> 01:37:33,000
plan. And I'm glad that we don't have any rural houses. And so

1158
01:37:33,280 --> 01:37:36,960
talking first to the first point about the overall unit count

1159
01:37:37,880 --> 01:37:43,000
at 27, I'm okay with that with that reduction. And I'm still

1160
01:37:43,000 --> 01:37:47,880
giving the grant money and that and so forth. As far as the

1161
01:37:47,880 --> 01:37:56,080
pilot, I again am okay with what habitat for humanity is

1162
01:37:56,080 --> 01:38:02,680
requesting. Since they are a very beneficial program. And we

1163
01:38:02,680 --> 01:38:07,400
wanted them to come here. And since this was such a difficult

1164
01:38:07,400 --> 01:38:13,480
property to kind of get rid of, I think I'm okay with what

1165
01:38:13,480 --> 01:38:19,920
they're asking for on the pilot. And then lastly, for the

1166
01:38:19,960 --> 01:38:24,640
insurance, I'm okay with what what's being asked for there

1167
01:38:24,640 --> 01:38:28,880
also. I guess to on the going back to the pilot, the thing is

1168
01:38:28,880 --> 01:38:32,520
with this property, it was the school property, school

1169
01:38:32,520 --> 01:38:35,400
districts property anyways, and we have not been collecting

1170
01:38:35,400 --> 01:38:41,600
taxes anyways. So that's just another factor that gives me why

1171
01:38:41,600 --> 01:38:44,840
I'm okay with the pilot. And that's all I got.

1172
01:38:47,120 --> 01:38:49,960
I'll say I totally agree with everything and Jan just said,

1173
01:38:51,160 --> 01:38:55,440
Brad. Yeah, I agree. I think extending that 60 to 180 days

1174
01:38:55,440 --> 01:38:59,000
or potentially renting. I'm okay with that as well, because

1175
01:38:59,000 --> 01:39:01,800
something's sitting on the market for 60 days is not uncommon. So

1176
01:39:02,520 --> 01:39:04,400
I'm finding that extension and everything else.

1177
01:39:08,320 --> 01:39:09,080
Likewise.

1178
01:39:11,720 --> 01:39:12,160
Same.

1179
01:39:14,560 --> 01:39:16,080
Any public comment? Oh, Jim.

1180
01:39:18,160 --> 01:39:21,920
I'll just say, I go the same thing. I'm good with the 27

1181
01:39:21,920 --> 01:39:26,120
lots. And I actually do think this plan really melds with the

1182
01:39:26,120 --> 01:39:29,280
neighborhood a lot better than the other one. I do want to

1183
01:39:29,280 --> 01:39:34,000
question one thing with the plan. They showed a lot five and

1184
01:39:34,000 --> 01:39:36,600
it looked like it was an individual lot in the middle of

1185
01:39:36,600 --> 01:39:39,800
the two boxes. So I don't know if that's something that just

1186
01:39:39,800 --> 01:39:44,160
needs to be reworked. I guess I'm going to just accept this as a

1187
01:39:44,160 --> 01:39:48,560
concept as they come for the planning zoning at some point.

1188
01:39:48,560 --> 01:39:53,720
So yeah, again, this is still conceptual, but certainly a

1189
01:39:53,720 --> 01:39:58,800
little bit more fleshed out than the initial submission. I guess

1190
01:39:58,800 --> 01:40:03,280
for clarity. So the if we're considering action tonight, the

1191
01:40:03,280 --> 01:40:07,560
resolution and then the agreement itself has the pilot

1192
01:40:07,560 --> 01:40:14,160
section entirely stricken. What I'm hearing is I think what I'm

1193
01:40:14,160 --> 01:40:17,360
hearing is we'd like the language that's included in the

1194
01:40:17,360 --> 01:40:23,320
memo inserted and then within it extended timeframe. That's

1195
01:40:23,320 --> 01:40:27,320
on correct. And if so, that would need to be included in

1196
01:40:27,320 --> 01:40:27,800
emotion.

1197
01:40:32,560 --> 01:40:36,440
I guess if I still have the floor that would match with what

1198
01:40:36,440 --> 01:40:39,840
I'm thinking, I don't know if I heard that from all the other

1199
01:40:39,840 --> 01:40:40,960
trustees though.

1200
01:40:40,960 --> 01:40:48,240
I'm sorry. I didn't understand what you said, Jim.

1201
01:40:49,880 --> 01:40:54,520
I'm just saying what Alex said matches my opinion, but I don't

1202
01:40:54,520 --> 01:40:56,760
know if it matches other trustees opinions.

1203
01:40:57,480 --> 01:41:01,520
That's changing it to 180 days. So if we're approving the

1204
01:41:01,520 --> 01:41:04,880
resolution and the grant agreement as is, there's no pilot

1205
01:41:04,920 --> 01:41:07,840
at all that language is entirely stricken. If there's going to be

1206
01:41:07,920 --> 01:41:12,800
a change to that, that motion needs to be made. And then if

1207
01:41:12,800 --> 01:41:15,440
there's going to be a further change to the language that Al had

1208
01:41:15,440 --> 01:41:18,120
in the memo, then that also needs to be clarified.

1209
01:41:20,640 --> 01:41:24,120
Alex is there a timeframe that we're looking to approve this

1210
01:41:24,120 --> 01:41:24,440
by.

1211
01:41:27,040 --> 01:41:29,280
He's a time frame for what not like a deadline.

1212
01:41:30,480 --> 01:41:33,200
Habitat is expecting a grant agreement.

1213
01:41:34,080 --> 01:41:39,000
Um, I do believe that they are anticipating closing on,

1214
01:41:39,000 --> 01:41:43,160
hopefully closing on this property prior to the next review by

1215
01:41:43,160 --> 01:41:48,920
the board. So certainly they would welcome an approval, but you

1216
01:41:48,920 --> 01:41:51,720
know, it's at the board's discretion. If we wanted to

1217
01:41:51,720 --> 01:41:54,280
suggest a change, we wouldn't need to necessarily approve it

1218
01:41:54,280 --> 01:41:56,920
tonight. You wanted me to take it back to them. Is that what

1219
01:41:56,920 --> 01:41:57,680
you're asking?

1220
01:41:59,200 --> 01:42:02,920
Yeah, if there's not a quick deadline, or urgency to

1221
01:42:02,920 --> 01:42:05,440
approve this, then I would recommend that we come back

1222
01:42:05,440 --> 01:42:06,760
with a final draft.

1223
01:42:07,440 --> 01:42:10,000
So that the village board in the public can see the draft.

1224
01:42:12,840 --> 01:42:14,880
I like that. Yeah. Anybody else?

1225
01:42:17,000 --> 01:42:20,240
We just there was a couple of days floating around. So just

1226
01:42:20,480 --> 01:42:23,840
clarification on where the pilot the days are.

1227
01:42:25,960 --> 01:42:30,440
I was getting a change from the 60 to 180.

1228
01:42:31,160 --> 01:42:35,680
Yeah, but we agreed on. I believe or we're going to leave it up

1229
01:42:35,680 --> 01:42:40,680
for negotiation or if you want, I can go back to them out with

1230
01:42:40,680 --> 01:42:43,200
180 and we can go from there.

1231
01:42:44,440 --> 01:42:48,080
Why don't you try that? Yeah, we'll do.

1232
01:42:49,160 --> 01:42:54,840
I like that idea though. Let's come back with a vinyl agreement.

1233
01:42:55,440 --> 01:43:00,520
Yeah, that's what I'm bringing up a question. I apologize. I

1234
01:43:00,520 --> 01:43:04,120
didn't read all the way through the office there. A lot of

1235
01:43:04,120 --> 01:43:10,600
these say, TIFF type things we have developer agreements. We

1236
01:43:10,600 --> 01:43:15,120
have like a build out by a certain year or something. I mean,

1237
01:43:15,120 --> 01:43:19,240
is that something we want to think about as far as like the

1238
01:43:19,240 --> 01:43:24,080
pilot goals? Do we not care about pilot as long as it's all

1239
01:43:24,080 --> 01:43:28,080
built out by five years or built out by 10 years or something

1240
01:43:28,080 --> 01:43:28,640
like that?

1241
01:43:30,560 --> 01:43:33,080
That could certainly be another approach. We do have some

1242
01:43:33,080 --> 01:43:35,800
milestones built into this. If you scroll up further on the

1243
01:43:35,800 --> 01:43:43,080
agreement based on their application, where they would

1244
01:43:43,080 --> 01:43:47,400
achieve full build out by 2035, which is always out. There are

1245
01:43:47,400 --> 01:43:51,280
some milestones included in here. So if you wanted to set a time

1246
01:43:51,280 --> 01:43:53,680
limit to pilot payments, you certainly could do that as

1247
01:43:53,680 --> 01:43:53,960
well.

1248
01:43:58,160 --> 01:44:01,680
I wanted to say when I was talking with Bill today, he had

1249
01:44:01,680 --> 01:44:06,040
told me that the first unit would probably start to be built in

1250
01:44:06,040 --> 01:44:15,600
2028. And then by 2033, in the agreement, it says that 75% of

1251
01:44:15,600 --> 01:44:20,560
the units should be built. So I don't know if the other trustees

1252
01:44:20,560 --> 01:44:28,440
caught that, but right there, they were at 2028 to 2033. And

1253
01:44:28,440 --> 01:44:31,680
from today's date, really. So I don't know if we should put a

1254
01:44:31,680 --> 01:44:33,040
time limit on it or not.

1255
01:44:37,880 --> 01:44:41,560
So Alex, you said that this time, this timeline kind of came

1256
01:44:41,560 --> 01:44:45,440
with the application is what they put down. Yep, it came with

1257
01:44:45,440 --> 01:44:49,360
the application. And then, well, their application had full

1258
01:44:49,360 --> 01:44:52,920
build out by 2035. I can tell you in conversations with their

1259
01:44:52,920 --> 01:44:58,240
team that their hope and their goal is to move significantly

1260
01:44:58,240 --> 01:45:01,080
faster than what's contained in this agreement as well. So I

1261
01:45:01,080 --> 01:45:04,520
would imagine the first unit would likely start being built

1262
01:45:04,520 --> 01:45:05,720
before 2028.

1263
01:45:06,880 --> 01:45:09,600
Yeah, so so that I guess that they can consider as part of

1264
01:45:09,600 --> 01:45:15,160
this is is kind of the method in which habitat binds this

1265
01:45:15,160 --> 01:45:19,080
applicants and then constructs home based off of that process.

1266
01:45:20,720 --> 01:45:24,000
So they're not moving at a pace like a regular developer would

1267
01:45:24,000 --> 01:45:28,760
move at. And so just just a word of caution there. Do we want to

1268
01:45:28,960 --> 01:45:32,440
pigeonhole ourselves into something so restrictive? We're

1269
01:45:32,440 --> 01:45:36,400
pro that we're back at this in a year's time amending the

1270
01:45:36,400 --> 01:45:41,360
agreement. I think if we're postponing this agreement, it

1271
01:45:41,360 --> 01:45:44,840
may be worthy to ask them back to clarify their process and

1272
01:45:44,840 --> 01:45:49,800
their timeline to get a better understanding of what's

1273
01:45:49,800 --> 01:45:50,640
done before, sir.

1274
01:45:53,440 --> 01:45:56,400
That sounds like a good idea, Bill. And I, you know, this is

1275
01:45:56,400 --> 01:45:58,680
something that we've been trying to do for quite a while. And I

1276
01:45:58,680 --> 01:46:01,440
was a supportable housing and less not to any more roadblocks

1277
01:46:01,440 --> 01:46:04,400
up for habitat. Let's get this going.

1278
01:46:08,200 --> 01:46:11,640
So I'll just go back with the 180 days extension and we'll

1279
01:46:11,640 --> 01:46:14,400
start there. That what I'm hearing.

1280
01:46:17,160 --> 01:46:19,960
And the insurance issued, we have that settled. I think we do.

1281
01:46:20,160 --> 01:46:25,640
Okay. Okay. And the number of units. All right. I agree. That's

1282
01:46:25,640 --> 01:46:30,440
I like that even better. Okay. Okay. So we're not taking any

1283
01:46:30,440 --> 01:46:34,280
action on that tonight. And that will come back as a final

1284
01:46:34,280 --> 01:46:38,720
agreement. And we had no public appearances on that, right?

1285
01:46:39,720 --> 01:46:40,240
Okay.

1286
01:46:43,280 --> 01:46:46,640
So that's it for that one. And now we'll go on.

1287
01:46:48,720 --> 01:46:52,440
Check register was in your packet committee commission board

1288
01:46:52,440 --> 01:46:57,120
minutes. They're all in your packet. Convening into closed

1289
01:46:57,120 --> 01:47:01,440
session, negotiating an offer to purchase village property,

1290
01:47:01,920 --> 01:47:07,160
located at 760 Shanku way. The village board may convene into

1291
01:47:07,160 --> 01:47:11,480
the cold session is authorized by Wisconsin statute 19.851 e

1292
01:47:12,240 --> 01:47:15,200
for the purpose of deliberating or negotiating the purchasing

1293
01:47:15,480 --> 01:47:18,880
of public properties, the investing of public funds, or

1294
01:47:18,880 --> 01:47:22,040
conducting other specified public business, whenever

1295
01:47:22,040 --> 01:47:25,280
competitive or bargaining reasons require a closed session.

1296
01:47:25,960 --> 01:47:28,880
The village board may reconvene in open session and further

1297
01:47:28,880 --> 01:47:32,880
discuss or take action on the subject matter discussing closed

1298
01:47:33,040 --> 01:47:33,760
session.

1299
01:47:35,000 --> 01:47:38,320
Staff presentation will be by Alex. I guess first we need to

1300
01:47:38,320 --> 01:47:40,280
determine when going into closed session.

1301
01:47:41,640 --> 01:47:45,680
We can give a presentation and summary of why we're going to

1302
01:47:45,680 --> 01:47:48,120
closed session or would recommend going to closed session.

1303
01:47:48,360 --> 01:47:48,840
Okay.

1304
01:47:49,800 --> 01:47:53,160
So the village received an offer to purchase land that it owns in

1305
01:47:53,160 --> 01:47:56,840
its business park on the Shanku way. This is just east of the

1306
01:47:56,840 --> 01:48:00,600
existing public services facility and salt shed.

1307
01:48:01,440 --> 01:48:07,840
You can go back to the memo or thank you. A number of terms

1308
01:48:07,840 --> 01:48:12,240
are included in the offer of purchase price at $3 or square

1309
01:48:12,240 --> 01:48:17,200
foot. Some carve outs in terms of the amount of land that that

1310
01:48:17,200 --> 01:48:22,840
cost applies to a number of contingency periods, which extend

1311
01:48:22,840 --> 01:48:30,360
this out close to a year. And then broker fees and a couple

1312
01:48:30,360 --> 01:48:34,000
costs that would be borne by the village. Generally speaking,

1313
01:48:34,000 --> 01:48:39,400
I would say that these terms bear further discussion. And I

1314
01:48:39,400 --> 01:48:42,360
guess it's staff's recommendation that in order to

1315
01:48:42,400 --> 01:48:45,800
deliberate these and preserve negotiating position, I would

1316
01:48:45,800 --> 01:48:48,720
suggest going into closed session to discuss terms.

1317
01:48:50,000 --> 01:48:50,480
Okay.

1318
01:48:53,920 --> 01:48:56,240
Well, let's take a moment on going into good term motion to go

1319
01:48:56,240 --> 01:48:57,080
into closed session.

1320
01:48:57,720 --> 01:48:59,520
Make a motion to go into closed session?

1321
01:48:59,600 --> 01:49:01,240
Motion by Alicia, it's your second.

1322
01:49:01,280 --> 01:49:01,840
Second.

1323
01:49:02,040 --> 01:49:05,200
Seconded by Jan. All those in favor indicate by saying aye.

1324
01:49:05,280 --> 01:49:05,640
Aye.

1325
01:49:06,720 --> 01:49:07,480
Oh, that's right.

1326
01:49:07,480 --> 01:49:08,440
Well, I knew that.

1327
01:49:09,720 --> 01:49:10,640
We'll call the

1328
01:49:11,480 --> 01:49:12,760
trustee step in Hagenham.

1329
01:49:12,960 --> 01:49:14,560
I trust you, Williams.

1330
01:49:15,640 --> 01:49:16,480
Trustee Brown.

1331
01:49:17,400 --> 01:49:18,520
Trustee Kortz.

1332
01:49:19,120 --> 01:49:20,080
Trustee Simpson.

1333
01:49:20,360 --> 01:49:20,760
Aye.

1334
01:49:20,960 --> 01:49:21,880
President Little.

1335
01:49:22,760 --> 01:49:24,280
The vote is 6-0.

1336
01:49:24,280 --> 01:49:30,680
We're going into closed session at 7-10 p.m.

1337
01:49:38,840 --> 01:49:41,480
Okay. We are reconvening into open session.

1338
01:49:41,920 --> 01:49:44,640
We have a no action coming out of closed.

1339
01:49:46,920 --> 01:49:49,600
Is there any other business that lawfully comes before the board?

1340
01:49:52,080 --> 01:49:52,640
No.

1341
01:49:52,880 --> 01:49:53,840
And just make a comment.

1342
01:49:54,480 --> 01:49:55,000
Pardon me.

1343
01:49:55,080 --> 01:49:56,120
Can I just make a comment?

1344
01:49:56,360 --> 01:49:57,080
Yeah, go ahead.

1345
01:49:57,560 --> 01:50:00,720
I just think we did a really good job tonight on adding more

1346
01:50:00,720 --> 01:50:02,720
housing units to divorce.

1347
01:50:02,720 --> 01:50:04,280
So good job, Lord.

1348
01:50:06,280 --> 01:50:07,880
Alicia, that was nice of you.

1349
01:50:09,680 --> 01:50:10,880
How about a motion to adjourn?

1350
01:50:12,560 --> 01:50:13,520
Motion to adjourn.

1351
01:50:13,880 --> 01:50:14,760
Motion by Jan.

1352
01:50:14,760 --> 01:50:15,400
Is there a second?

1353
01:50:17,200 --> 01:50:19,080
Seconded by Wayne.

1354
01:50:19,080 --> 01:50:21,240
All those in favor indicate by saying aye.

1355
01:50:21,480 --> 01:50:22,000
Aye.

1356
01:50:22,120 --> 01:50:22,840
All those opposed?

1357
01:50:22,840 --> 01:50:23,040
Nope.

1358
01:50:24,080 --> 01:50:25,200
The vote is unanimous.

1359
01:50:25,200 --> 01:50:26,760
We are adjourned at 7-34.