1
00:00:00,000 --> 00:00:02,000
Everyone

2
00:00:05,440 --> 00:00:11,440
Now are we ready? Oh, okay. I said hello once. I hope we caught it

3
00:00:12,800 --> 00:00:17,180
So we'll start out with our mid-year budget update these numbers are through

4
00:00:18,160 --> 00:00:24,440
Through June we did get July's yesterday, but the PowerPoint was already done. So we'll go

5
00:00:24,920 --> 00:00:26,360
For June

6
00:00:26,360 --> 00:00:29,600
Right now projected revenues are coming in

7
00:00:31,680 --> 00:00:35,840
$82,938 over budget, which is a good number

8
00:00:36,320 --> 00:00:42,640
Billing is coming in at a a good clip. We had a slow start first two months

9
00:00:43,200 --> 00:00:49,320
Came back around and where we're projected to actually do better than our budget

10
00:00:50,040 --> 00:00:52,040
payroll is down

11
00:00:52,120 --> 00:00:58,440
40 or over budget 43 thousand three hundred and forty two dollars projected for the year

12
00:00:59,320 --> 00:01:03,760
That is without our safer grant monies. So

13
00:01:04,840 --> 00:01:08,000
Towards the end of the year. We'll probably see a hundred and

14
00:01:09,680 --> 00:01:13,680
9,000 roll into that category putting that category into the degree

15
00:01:14,240 --> 00:01:16,080
so that was

16
00:01:16,080 --> 00:01:18,600
The staff and grant we received last year

17
00:01:19,160 --> 00:01:21,800
And we just have not received payment yet on it

18
00:01:22,360 --> 00:01:23,640
so

19
00:01:23,640 --> 00:01:25,560
We didn't count it

20
00:01:25,560 --> 00:01:27,800
projected operations were

21
00:01:28,760 --> 00:01:31,960
under budget 17,598 and

22
00:01:33,600 --> 00:01:35,520
our

23
00:01:35,520 --> 00:01:37,520
What's this? Can we get rid of this?

24
00:01:37,520 --> 00:01:45,360
Is that me? There we go. Projected overall overhead expenses 29,493 to the good

25
00:01:46,360 --> 00:01:53,520
What we what makes us nervous the rest of this year is the fuel costs still staying at a high

26
00:01:54,120 --> 00:02:01,680
Number and some of our aging fire apparatus are getting kind of expensive to repair

27
00:02:02,160 --> 00:02:04,160
So we're still working on that

28
00:02:05,760 --> 00:02:07,760
Call volume right now. We're at

29
00:02:08,760 --> 00:02:10,760
1,014 at the end of June

30
00:02:10,760 --> 00:02:14,920
We will be well over 2,000 calls closer to 2,100

31
00:02:15,640 --> 00:02:18,560
By the end of the year, which will be a record year

32
00:02:20,000 --> 00:02:22,000
and

33
00:02:23,200 --> 00:02:25,200
Just to give everyone a current

34
00:02:26,160 --> 00:02:31,640
Status of the services and capabilities that we can offer with our sitting budget

35
00:02:31,640 --> 00:02:41,400
Just as a reminder our EMS services are either two paramedic ambulances 24-7 or

36
00:02:42,640 --> 00:02:46,280
One ambulance and one engine so during the day

37
00:02:47,000 --> 00:02:50,080
We don't have a fire crew per se staff

38
00:02:50,600 --> 00:02:59,040
We have four full-time members and three administrators in the office so we can shuffle those around

39
00:02:59,840 --> 00:03:08,400
The part-time staff does not start till 10 p.m. And then at that time we have the two ambulances and an engine just

40
00:03:10,160 --> 00:03:12,160
Kind of where we're laid out right now

41
00:03:13,080 --> 00:03:20,080
We're still handling handling the emergency response capabilities at the what we call the bread and butter level

42
00:03:20,240 --> 00:03:28,360
We've got the MVAs the structure fires the vehicle fires basic hazmat and of course the medical emergencies

43
00:03:28,560 --> 00:03:32,480
When you start talking about high-angle rescue trends rescue

44
00:03:33,440 --> 00:03:35,440
hazardous material release

45
00:03:35,440 --> 00:03:42,920
Those are things we are not capable of handling internally and we will reach out to our partners

46
00:03:43,440 --> 00:03:45,440
Mostly the city of Madison for backup

47
00:03:47,160 --> 00:03:52,040
We also have the fire prevention which at this time is just chief nap in

48
00:03:52,680 --> 00:03:58,120
There we've got the biennial inspections of the inspectable properties throughout the district as well as

49
00:03:58,360 --> 00:03:59,480
land reviews

50
00:03:59,480 --> 00:04:01,480
We're looking at about

51
00:04:02,480 --> 00:04:06,320
Depending on how many violations we have through the inspections

52
00:04:07,000 --> 00:04:14,920
District wide we're looking close to 2,000 inspections in a year where he's out knocking on doors and correcting problems

53
00:04:16,040 --> 00:04:18,040
Then we have a limited community

54
00:04:19,160 --> 00:04:24,600
Education program right now we focus on the fourth grade level at the harvest elementary school

55
00:04:24,680 --> 00:04:29,480
That's about all we would have time to handle at this point

56
00:04:30,720 --> 00:04:32,720
So when we look at our future

57
00:04:33,880 --> 00:04:40,440
Opportunities potentially with additional funding or staff deployment we'll figure that out as we grow

58
00:04:41,160 --> 00:04:46,880
But our biggest area of opportunities are in that fire prevention and community risk reduction areas

59
00:04:48,600 --> 00:04:50,600
At this time

60
00:04:51,160 --> 00:04:54,120
The fourth grade level kids are not really our problem

61
00:04:55,000 --> 00:05:02,320
Most of our fires are being caused by adults and some interesting ways of running a household

62
00:05:03,120 --> 00:05:07,880
So we need to expand our program, but that does take time and some folks

63
00:05:07,880 --> 00:05:11,360
And then when we start talking about community risk reduction

64
00:05:11,880 --> 00:05:13,880
We're talking large scale

65
00:05:14,080 --> 00:05:16,080
We need to get out into

66
00:05:16,600 --> 00:05:23,200
Senior living facilities educate them on resources that are available for to help us with lift assists

67
00:05:23,200 --> 00:05:25,200
slip strips and falls

68
00:05:26,320 --> 00:05:33,080
Drug overdoses when they can't read prescriptions as well as hazardous

69
00:05:34,800 --> 00:05:36,800
Natural disasters

70
00:05:37,280 --> 00:05:39,440
I tell them it's safety all of it

71
00:05:39,920 --> 00:05:45,840
We in my opinion do not expand as a district or as a community into that area

72
00:05:46,400 --> 00:05:48,400
far enough yet

73
00:05:48,480 --> 00:05:53,480
Also in the next coming year or two, we will have our strategic initiatives

74
00:05:53,920 --> 00:05:56,400
We have a strategic plan that's due

75
00:05:57,120 --> 00:06:01,800
One station two is complete. We will have our current plan

76
00:06:03,120 --> 00:06:08,800
Complete and we'll have to grow into the next one. We need to go through a community risk assessment

77
00:06:10,000 --> 00:06:15,000
For not only industrial but residential areas

78
00:06:15,400 --> 00:06:21,080
That those two projects there are at least a year are standards of cover document

79
00:06:21,640 --> 00:06:23,280
Which will be

80
00:06:23,280 --> 00:06:27,800
That'll probably be two to three years out. That's a quite extensive document

81
00:06:28,280 --> 00:06:30,440
But that will start

82
00:06:30,440 --> 00:06:31,680
Facilitating

83
00:06:31,680 --> 00:06:38,160
Where I will be taking the department and how the next chief will be able to pick up when I leave

84
00:06:39,840 --> 00:06:42,480
Which might be sooner than later because I am tired

85
00:06:46,000 --> 00:06:49,800
Station two construction updates just so the board knows where we're at

86
00:06:50,520 --> 00:06:56,440
The slab was poured last week. We do have the fire hose tower wall

87
00:06:56,840 --> 00:07:03,880
Being constructed when I drove through yesterday. It's about six feet tall. So we're going vertical

88
00:07:05,480 --> 00:07:07,480
Structural steel is our

89
00:07:08,880 --> 00:07:13,640
Biggest red flag right now. It is being manufactured here in DeForest

90
00:07:15,000 --> 00:07:20,120
But they're not communicating very well. And as of yet, we do not have a delivery date

91
00:07:21,280 --> 00:07:26,160
So it doesn't matter how far we go up without the steel will be dead in the water

92
00:07:28,440 --> 00:07:35,000
Did receive news the generator will be delivered in October and we've already reached out to the furniture folks

93
00:07:35,560 --> 00:07:39,280
So all that should be on on time and on budget

94
00:07:39,880 --> 00:07:41,880
waiting on the steel

95
00:07:42,880 --> 00:07:51,960
For the 27 projected budget as we've talked about a few times from last year and maybe a little bit earlier this year

96
00:07:53,080 --> 00:07:58,240
Fire departments requests are relatively minimal going into 27

97
00:07:59,160 --> 00:08:06,560
For payroll, we do have the four safer grant positions that are offset by the 75% federal funding

98
00:08:07,560 --> 00:08:12,240
We do have the negotiated labor costs at a four percent increase and

99
00:08:13,000 --> 00:08:19,000
Of course health insurance does not go down ever. So there is an increase in that

100
00:08:20,240 --> 00:08:25,600
Operations you're going to see a large increase in utilities and operational costs for station two

101
00:08:26,720 --> 00:08:29,440
Most of that if not all of it is eliminated

102
00:08:30,320 --> 00:08:34,400
With the decrease in rents that we're paying for station one

103
00:08:35,360 --> 00:08:37,200
Overall outlook

104
00:08:37,200 --> 00:08:39,040
We're looking good

105
00:08:39,040 --> 00:08:40,440
right now

106
00:08:40,440 --> 00:08:45,200
Missing a few revenue numbers. We're in that three to three and a half percent increase

107
00:08:46,040 --> 00:08:48,040
the forest portion roughly

108
00:08:48,480 --> 00:08:50,080
$50,000

109
00:08:50,080 --> 00:08:54,780
We are waiting on finalized equalized values. I've got some

110
00:08:56,280 --> 00:08:58,840
contracted services to hammer out yet and

111
00:08:59,720 --> 00:09:04,680
We're waiting to see on some two percent dupes. So those numbers could improve

112
00:09:08,040 --> 00:09:14,400
Again ongoing review will keep keep knocking that out we did get our audit done

113
00:09:14,400 --> 00:09:23,080
And we have had favorable results from 25 and we are not expecting anything different from 26

114
00:09:23,080 --> 00:09:31,440
Our capital expenditures for 27 will be the 22 sets of structural firefighting

115
00:09:32,920 --> 00:09:38,440
Gear that's head to toe from helmets hoods coats pants boots gloves

116
00:09:39,800 --> 00:09:41,800
104 302 dollars

117
00:09:42,360 --> 00:09:44,360
We did run that through both

118
00:09:44,800 --> 00:09:47,360
The finance directors before

119
00:09:48,160 --> 00:09:50,160
We lacked this end of the 27 budget

120
00:09:50,480 --> 00:10:01,240
This is a mandatory purchase our gear is expiring for two-thirds of the department. So

121
00:10:02,560 --> 00:10:04,560
It's kind of a must-have

122
00:10:05,800 --> 00:10:12,880
Nothing else would be included in the 27 budget as we look out past 27

123
00:10:14,080 --> 00:10:16,080
28 is going to be a big year

124
00:10:16,160 --> 00:10:20,720
We're going to see that grant funding go from 75 percent to 25 percent

125
00:10:21,360 --> 00:10:26,000
And then in 29 we will have an ambulance here for delivery

126
00:10:26,600 --> 00:10:31,280
We're needing some EMS equipment. We'll have a few more sets of structural gear

127
00:10:32,280 --> 00:10:35,160
We'll have to absorb all four positions

128
00:10:36,520 --> 00:10:41,920
That are funded by the safer grant and we have an engine by 29 that'll be

129
00:10:42,680 --> 00:10:45,520
four years past due on replacement and

130
00:10:46,080 --> 00:10:53,600
With the cost of that or the timeline of that engine sitting somewhere around two to three years once we pull the trigger on it

131
00:10:54,320 --> 00:10:56,320
so

132
00:10:56,520 --> 00:11:01,120
2829s might be a bigger struggle for us on our end

133
00:11:02,040 --> 00:11:10,040
So again our long-term focus with the budget process is the sustainable staffing levels the equipment replacement and

134
00:11:11,120 --> 00:11:13,120
capital investment

135
00:11:13,120 --> 00:11:16,320
And I believe that is all I got

136
00:11:22,880 --> 00:11:24,880
Thank you chief any questions

137
00:11:26,840 --> 00:11:32,400
Melanie I was just curious. Thanks for the presentation. I'm just curious about

138
00:11:34,360 --> 00:11:40,320
You mentioned right at the end sustainable staffing levels and one I think it's great that we have a

139
00:11:40,840 --> 00:11:42,640
paramedic service

140
00:11:42,640 --> 00:11:47,640
That's a higher level of care than say an EMT or AEMT service

141
00:11:47,640 --> 00:11:55,400
So like our community is really lucky that we have that and I am glad to see the investment in the the employees that's in your

142
00:11:56,080 --> 00:12:00,040
Presentation, I'm just curious on staffing generally because I do know that I

143
00:12:01,360 --> 00:12:04,080
Don't know about Dane County very well, but other parts of the state

144
00:12:04,080 --> 00:12:09,320
I've heard paramedic staffing in particular can be really difficult just because there's

145
00:12:10,320 --> 00:12:17,720
Fewer of them and it tends to be regional. So I'm just curious if that's like a challenge that we see in our department and

146
00:12:18,160 --> 00:12:20,160
Just how staffing is generally?

147
00:12:21,120 --> 00:12:26,720
Staffing generally we will we'll be hiring our last position in the next two weeks

148
00:12:27,200 --> 00:12:29,200
So then we'll be fully staffed

149
00:12:29,840 --> 00:12:31,840
we tend to

150
00:12:33,840 --> 00:12:35,840
Get them before they have paramedic

151
00:12:36,480 --> 00:12:44,800
Training and then we educate them through and usually main means we have a higher retention rate with our staff

152
00:12:46,400 --> 00:12:48,640
We're lucky in the fact that

153
00:12:49,920 --> 00:12:53,680
According to union numbers. We are one of the best compensated departments

154
00:12:54,640 --> 00:12:57,520
in Dane County, which tends to bring us some folks in

155
00:12:58,480 --> 00:13:01,280
But when we say best compensated that also means

156
00:13:02,000 --> 00:13:08,000
Equipment insurance all the benefits so our complete package is better than most in Dane County

157
00:13:09,120 --> 00:13:15,600
We have had some folks that have left to go lateral movements or into other counties

158
00:13:17,280 --> 00:13:21,120
Somebody wants to write in Chicago. I'm not going to keep them into force

159
00:13:22,000 --> 00:13:28,720
So we haven't had the same staffing concerns. Maybe as other departments have had so far not gone

160
00:13:29,600 --> 00:13:33,680
Well, thank you. That's great. I really think that's excellent that we're investing in

161
00:13:34,400 --> 00:13:39,280
the education of folks and seeing them through that paramedic schooling. So thanks

162
00:13:44,480 --> 00:13:46,480
Jim

163
00:13:47,040 --> 00:13:52,160
Chief you mentioned a couple slides back you talked about your operationals

164
00:13:52,960 --> 00:13:58,160
Going up, but then you said it'd be offset by the rent. Could you explain that a bit more?

165
00:13:58,960 --> 00:14:00,960
Well, we paid

166
00:14:01,360 --> 00:14:04,240
Roughly $140,000 a year in rent

167
00:14:04,960 --> 00:14:06,640
back to

168
00:14:06,640 --> 00:14:08,400
our landlord

169
00:14:08,400 --> 00:14:10,640
With station two coming online

170
00:14:11,360 --> 00:14:13,840
We're not going to be paying rent on either building

171
00:14:14,480 --> 00:14:20,960
So we took that that extra money and that's what's paying for utilities and operating costs in station two

172
00:14:21,440 --> 00:14:24,160
So we didn't take that big hit in the budget

173
00:14:25,120 --> 00:14:27,120
I

174
00:14:27,120 --> 00:14:29,120
Thank you

175
00:14:31,440 --> 00:14:33,440
Anyone else

176
00:14:33,440 --> 00:14:35,440
I can't see alicia on zoom

177
00:14:37,440 --> 00:14:42,080
She was just on under apple user and I asked her to confirm that it's her

178
00:14:42,880 --> 00:14:44,880
She's gonna try to log back in with her knee

179
00:14:45,680 --> 00:14:52,400
Okay, so that we know that it's her. Okay, so I guess she doesn't have any questions then. All right, if that's

180
00:14:53,280 --> 00:14:54,560
Oh

181
00:14:54,560 --> 00:14:56,560
Okay, good

182
00:14:56,560 --> 00:15:00,240
Um if that's all thank you chief you got

183
00:15:02,480 --> 00:15:10,720
Next up is the presentation of the initial 2027 department budget update for the deforest police department and capital improvement plan

184
00:15:12,240 --> 00:15:14,240
Chief Olson

185
00:15:22,800 --> 00:15:24,800
Who captain riddle

186
00:15:40,480 --> 00:15:42,480
I'm gonna ask this circuit

187
00:15:53,280 --> 00:15:55,280
All

188
00:15:55,760 --> 00:15:57,760
All right

189
00:15:58,000 --> 00:16:04,160
So good evening. I gave you some documents already bird to ear in just a minute as we can kind of get into it, but as

190
00:16:05,600 --> 00:16:10,080
We kind of are going to give you a little bit of overview of the 2027 budget request

191
00:16:10,720 --> 00:16:14,160
For the PD. I thought it's important to kind of look back a little bit

192
00:16:15,120 --> 00:16:18,240
I just closed this calendar. Is this something you guys need open

193
00:16:18,720 --> 00:16:20,720
I

194
00:16:20,720 --> 00:16:22,160
Was down there

195
00:16:22,160 --> 00:16:28,160
Uh at 2026 and just kind of give you an update as to where we sit operationally in 2026 obviously

196
00:16:28,880 --> 00:16:30,080
trying to be

197
00:16:30,080 --> 00:16:34,080
effective and good stewards of the funds that were given through the pet tax payers and the taxing

198
00:16:35,200 --> 00:16:37,360
Power and through the board through our budget process

199
00:16:37,920 --> 00:16:44,640
I'll hit on a couple of these and then you'll see these numbers again as in comparison as we kind of get into the 2027 ask and

200
00:16:44,720 --> 00:16:46,640
I'll explain how this all goes

201
00:16:46,640 --> 00:16:48,080
So over time

202
00:16:48,080 --> 00:16:51,760
Right now we're doing pretty well. These numbers were updated as of yesterday

203
00:16:52,080 --> 00:16:56,640
So there's a daylapse and I'll explain there's some are going to close up here a little bit soon

204
00:16:57,520 --> 00:17:00,800
Over time we're doing good. We're just about halfway through the overtime budget

205
00:17:01,360 --> 00:17:06,320
But there's going to be some things that are going to affect the overtime usage coming up here and plus it's the unknown

206
00:17:06,320 --> 00:17:10,160
So we keep trying to analyze our overtime to see if we're in par or

207
00:17:11,360 --> 00:17:13,360
Making sure that we don't

208
00:17:13,440 --> 00:17:14,960
Exceed funding

209
00:17:14,960 --> 00:17:21,600
We have added and we have for years in our payroll system a bunch of codes that the captain is a very robust report for me

210
00:17:22,720 --> 00:17:30,880
Every pay period so we know where we're spending money whether it's in court costs court cancellation extension of duty training sick callouts or overtime coverage

211
00:17:30,880 --> 00:17:34,080
So we have a pretty good handle that where we spend resources

212
00:17:34,720 --> 00:17:37,360
So that we can try to mitigate that for future events

213
00:17:38,240 --> 00:17:40,480
Medical evaluations obviously is good

214
00:17:41,280 --> 00:17:45,040
All of the electric gas we're leaving just we're doing well with those

215
00:17:45,680 --> 00:17:46,720
Um

216
00:17:46,720 --> 00:17:51,680
All these categories are are in good place. Does the technology will close up a little bit?

217
00:17:51,760 --> 00:17:56,480
We just got the bill bill for Madison it so it's 16 17,000 for this one

218
00:17:56,800 --> 00:17:59,920
So that'll close that gap up a little bit get your true to what we budgeted

219
00:18:01,360 --> 00:18:07,760
Uh do's there's a reason and you'll see why that's a little bit higher here as we get into the 27. I'll explain it there

220
00:18:08,720 --> 00:18:14,240
But training we're good. There's some training courses coming up that people are going to attend that that'll close that gap as well

221
00:18:14,800 --> 00:18:20,960
Uh, especially that continued education and travel those will all get close to their closer to what the actual budget amount is

222
00:18:21,920 --> 00:18:27,520
Operating is good and there's also some other things that I just approved the bill for we bought a handheld radio

223
00:18:27,680 --> 00:18:33,920
That's just over 5,000 that'll close the that gap as well. So these will all be true. Just like the fire department

224
00:18:34,240 --> 00:18:39,920
Um, we continue to watch fuel. We didn't notice in one month. I think two months ago

225
00:18:39,920 --> 00:18:44,960
We got a $6,000 fuel bill when gas was really up there. It's coming down a little bit. So

226
00:18:45,840 --> 00:18:48,560
That loss that there is an election in a few months, which means

227
00:18:49,040 --> 00:18:51,760
I expect the price to go down as we get closer to the midterms

228
00:18:52,400 --> 00:18:54,560
Um as people jockey for positions. So

229
00:18:55,360 --> 00:18:56,880
Um

230
00:18:56,880 --> 00:18:59,920
As we continue just a couple of the things vehicle repairs were still good

231
00:19:00,400 --> 00:19:04,480
You can see all the categories that we're at were we're in a really good shape in 2026

232
00:19:04,960 --> 00:19:07,680
But again, there's some other expenses that haven't quite hit yet

233
00:19:08,320 --> 00:19:12,080
Different vendors and everything bill different times a year. So these numbers will close up to get

234
00:19:12,640 --> 00:19:15,280
True or closer to the actual budget at amount

235
00:19:16,080 --> 00:19:21,440
The non capital expense to see here was uh some office furniture from last year that by time we

236
00:19:22,080 --> 00:19:27,200
Ordered it to the time it came in the price had gone up. So we ended up with 400 500 bucks over

237
00:19:28,560 --> 00:19:29,760
Um

238
00:19:29,760 --> 00:19:34,560
The documents I gave you was our strategic plan. This is something that I think I bought to the board

239
00:19:34,880 --> 00:19:37,920
Last year if I remember right and kind of shared it with you

240
00:19:38,240 --> 00:19:43,120
Um, we redid this after our first strategic plan. We had finished basically all the items

241
00:19:43,600 --> 00:19:45,120
From 2019

242
00:19:45,120 --> 00:19:49,120
Uh, we finished it. We re updated it with the input of staff stakeholders

243
00:19:49,120 --> 00:19:52,640
I think I sent the board even at that time if you were here with the board

244
00:19:53,120 --> 00:19:55,120
Uh some feedback instrument

245
00:19:56,080 --> 00:20:01,360
Thanks to stay safe for helping put it together making it look pretty and adding some pictures and making it look good for us

246
00:20:02,000 --> 00:20:03,200
um

247
00:20:03,200 --> 00:20:05,040
the uh

248
00:20:05,040 --> 00:20:08,640
The plan focuses on five different goals or five different initiatives

249
00:20:09,200 --> 00:20:14,000
Investing in public safety the development inclusion transparency and accountability and health and wellness

250
00:20:14,480 --> 00:20:18,320
Hey, chafe. Can you give us a second that looks like we're not sharing your presentation

251
00:20:19,280 --> 00:20:21,280
Okay

252
00:20:25,920 --> 00:20:27,920
You

253
00:20:32,880 --> 00:20:34,880
Can we just stop sharing the re-share

254
00:20:37,520 --> 00:20:39,520
Let the expert handle that

255
00:20:55,120 --> 00:20:57,120
You

256
00:21:06,560 --> 00:21:08,560
Okay, so

257
00:21:08,960 --> 00:21:14,400
In our strategic plan there's 63 different initiatives we've identified and so it gets into the task part of it

258
00:21:14,400 --> 00:21:20,880
Which is the excel print out you have the green highlighted ones we're either working on or if accomplished or continuing to be in progress

259
00:21:20,960 --> 00:21:23,920
Or things are going to take some time. So we just economists in process

260
00:21:24,480 --> 00:21:28,240
We're about 54 of those things that be the main completed or in process

261
00:21:28,240 --> 00:21:31,040
Which is a pretty good start for about a year year and a half work on it

262
00:21:31,520 --> 00:21:35,040
Um, some of them are going to be a little bit more detailed a little bit more take a little bit more

263
00:21:35,280 --> 00:21:41,840
Um work to get it done collaboratively. So we're still working through that process and the things that we identify budgetarily

264
00:21:42,960 --> 00:21:46,720
Are generally meet our strategic plan or our equipment needs

265
00:21:47,440 --> 00:21:51,440
We don't budget based on wants everything that we have is is knee driven

266
00:21:52,000 --> 00:21:54,560
For years we've heard kick it down the road not this year

267
00:21:55,120 --> 00:22:00,160
And we're at a point where some of the things we're going to talk about are just starting to fail and we have to get them replaced

268
00:22:00,800 --> 00:22:02,080
um

269
00:22:02,080 --> 00:22:06,400
The plan was also approved by our police commission. Obviously the ones that oversee the police department

270
00:22:06,400 --> 00:22:10,480
So they have all seen this as well. It approved the plan just as we released it. So

271
00:22:12,000 --> 00:22:14,000
As we start to get into 2027

272
00:22:14,160 --> 00:22:20,560
Um, you know, we we took a hard line. I asked for feedback from staff from the supervisory team

273
00:22:21,120 --> 00:22:26,800
As to what things that they thought we needed in the budget and then scrutinized to try to figure out what's really truly in need versus

274
00:22:26,800 --> 00:22:31,680
Something somebody wants anything that couldn't be identified as a need was just taken off the list

275
00:22:32,480 --> 00:22:39,040
Um, there's driving factors for us labor. Obviously as a driving factor in any budget doesn't really matter which you look at

276
00:22:39,680 --> 00:22:42,320
86 90 percent of your costs are going to be labor driven

277
00:22:42,880 --> 00:22:45,840
Technology increases significant. You'll see that momentarily

278
00:22:46,320 --> 00:22:47,760
Uh equipment needs

279
00:22:47,760 --> 00:22:51,440
Uh, we have some and then just the rising costs of products and service

280
00:22:52,080 --> 00:22:55,120
Are uh, they're kyroll said that you know, it's he'd rather go

281
00:22:55,760 --> 00:23:00,800
Catch bad guys than do budgeting. So I can't disagree with them Brandon on the other hand loves it

282
00:23:01,600 --> 00:23:02,560
Um

283
00:23:02,560 --> 00:23:06,880
Our labor obviously will talk in the board meeting a little bit later about the cba where that all sits

284
00:23:07,040 --> 00:23:09,680
Um, so I'm not going to touch on anything more with that

285
00:23:10,240 --> 00:23:12,880
Not asking for any new personnel in 20 27

286
00:23:13,600 --> 00:23:18,160
Can handle where we are. We're really probably down one, but we're going to hold the line with it

287
00:23:18,800 --> 00:23:26,240
Um, what I do I'm asking to do is to take we have five sergeants to reallocate one of those sergeants positions to lieutenant's position

288
00:23:26,880 --> 00:23:32,800
Based on a payment and who you look at a different in in the salary plus benefit

289
00:23:33,280 --> 00:23:38,480
It's about a $7,500 cost totally. So you'll see the chart here

290
00:23:39,600 --> 00:23:46,400
Right now the gap we have is in the lieutenant on the patrol side. So technically right now. I have four sergeants in patrol

291
00:23:47,280 --> 00:23:52,800
That report to a captain which kind of really puts captain readle in a really awkward position. He's

292
00:23:53,520 --> 00:23:59,600
Um having sergeants report to him plus getting other his other daily tasks executive level tasks that kind of really

293
00:24:00,000 --> 00:24:02,800
Put him over really over the works side of it

294
00:24:03,520 --> 00:24:09,520
Um, what would happen is this position here this uh investigative sergeant where it currently has sergeant pain

295
00:24:10,080 --> 00:24:13,920
Would then be eliminated so you'd have a lieutenant in charge of investigations

296
00:24:14,640 --> 00:24:16,240
and um

297
00:24:16,240 --> 00:24:19,920
administration and then a lieutenant charge of investigate of patrol. Excuse me

298
00:24:20,480 --> 00:24:22,480
And that's how that would shake out

299
00:24:23,280 --> 00:24:25,520
With the uh

300
00:24:25,520 --> 00:24:30,960
promotion of sergeant o'Connell that we had that promotion ceremony yesterday. He was promoted effective july 11th

301
00:24:31,680 --> 00:24:38,480
You can see on the patrol side of the department. There's four sergeants two nights two days. So the captain put together a good

302
00:24:38,720 --> 00:24:40,720
um staffing model for them

303
00:24:41,840 --> 00:24:43,840
And it really helps us with coverage

304
00:24:44,160 --> 00:24:50,480
Not only on the street, but just accountability transparency and everything that you need to keep our young staff kind of focused

305
00:24:51,040 --> 00:24:54,400
When we look at the patrol staff and who's all in the patrol staff

306
00:24:54,560 --> 00:24:59,760
Um, it's not lost that i've hired all of them. So that means all of them have less than eight years experience

307
00:25:00,320 --> 00:25:05,920
Which starts to get which everybody's in the same boat don't get me wrong like we're not unique in that in that aspect

308
00:25:06,400 --> 00:25:12,560
But having the four sergeants there to really guide mentor coach develop and hold accountable is an important thing

309
00:25:13,120 --> 00:25:16,480
So if we get if I take this sergeant out

310
00:25:17,120 --> 00:25:23,120
From one of the ones who apply to lieutenant, you would still leave four sergeants in patrol

311
00:25:23,200 --> 00:25:27,200
So it's still be two days shift to night shift and they mirror up with their teams

312
00:25:29,120 --> 00:25:34,000
Officer summers is the one that's currently at military leave. I've spoken to her in the last couple weeks

313
00:25:34,000 --> 00:25:39,040
She does not intend to come back to the department once I get that writing will be able to fill that position as well

314
00:25:39,840 --> 00:25:41,840
The ucera time runs out in

315
00:25:42,400 --> 00:25:44,400
October

316
00:25:44,480 --> 00:25:50,880
With that officer Kyle Casasola is announced. He's leaving the department. He resigns effective august 20th

317
00:25:51,920 --> 00:25:54,160
He's going to work for mawakie pd in his

318
00:25:55,360 --> 00:25:59,280
I look exactly I did in reverse order. I worked for mawakie for 29 in game here

319
00:25:59,760 --> 00:26:04,400
He's just flipping the script a little bit. But uh, he told me it's driven on

320
00:26:05,280 --> 00:26:08,880
desire to be a little bit busier and they make more money. They're going to start him at top paint

321
00:26:09,040 --> 00:26:14,000
So it's they're doing the first lateral effort group over there. So good luck to him

322
00:26:14,000 --> 00:26:18,080
We wish him safety and health and happiness and everything he's given us five good years of service

323
00:26:18,080 --> 00:26:21,760
So he's he's you know put it his time with us. We appreciate it

324
00:26:23,120 --> 00:26:25,520
So that's the ask for the lieutenant spot

325
00:26:27,360 --> 00:26:29,360
Technology, this is the big increase

326
00:26:29,680 --> 00:26:36,800
We currently have our records management system through madison it eric larson is there is our representative if you will he services our stuff

327
00:26:37,760 --> 00:26:43,520
So they do our records management system and eric also supports our tracks, which is our axing to crash

328
00:26:44,080 --> 00:26:46,160
as jim knows it's our crash data and also our

329
00:26:47,120 --> 00:26:49,120
citation writing program

330
00:26:49,120 --> 00:26:53,040
With him, uh, we get that service basically all encompassing

331
00:26:53,760 --> 00:26:57,520
Tyler new world is our records management system that madison has

332
00:26:58,080 --> 00:27:02,640
You're supposed to be an upgrade and I say supposed to be because about oh, I don't know

333
00:27:02,720 --> 00:27:04,640
10 minutes before I came over here

334
00:27:04,640 --> 00:27:09,680
I got an email from tom dole who's their manager at madisonit saying that something may get delayed

335
00:27:09,760 --> 00:27:12,400
We don't know if the cost is going to really chew hold out

336
00:27:12,960 --> 00:27:17,280
So they have told me that the cost for 27 is going to be that number that 47 000

337
00:27:17,760 --> 00:27:19,760
You can see we paid in 26

338
00:27:20,240 --> 00:27:21,600
um

339
00:27:21,600 --> 00:27:26,640
And there's so it's a it's a significant increase in addition one of the consortium groups wanaki

340
00:27:27,120 --> 00:27:29,680
Has left the consortium making us the largest

341
00:27:30,240 --> 00:27:34,240
Department in the consortium. So proportionally we pick up a little bit more cost

342
00:27:34,800 --> 00:27:41,120
I'm anticipating even moving forward into 28 that our cost for it will be about 40 000 a year

343
00:27:41,360 --> 00:27:45,920
So it's not going to go all the way back down even though soon one time cost for the upgraded records management

344
00:27:46,640 --> 00:27:52,720
Um, we need the records management system. They're about 1.5 million dollars to buy our own standalone plus half a million

345
00:27:52,720 --> 00:27:55,280
Dollars roughly to extract our data. So

346
00:27:56,400 --> 00:28:00,320
We get a pretty good deal even with the the increase for the year, but that's just

347
00:28:01,120 --> 00:28:05,520
They need to save the cost of doing business, but that's just kind of what we got quoted from them

348
00:28:06,560 --> 00:28:09,840
Uh data pilot for those around the board remember we approved that a few years ago

349
00:28:09,840 --> 00:28:12,320
I've paid for it a couple of years out of acid forfeiture

350
00:28:12,320 --> 00:28:14,480
We're not in a position to do that right now

351
00:28:14,480 --> 00:28:18,400
So that cost gets rolled into the budget that was approved by the board when that was

352
00:28:19,040 --> 00:28:21,040
Program was approved a few years ago

353
00:28:22,240 --> 00:28:27,360
Um, some of the equipment needs our body warrant cameras. I meant to grab one. I forgot to

354
00:28:28,080 --> 00:28:35,520
Um, our body warrant cameras are basically starting to fail and it's a technology if you watch the news at all is really really important for us

355
00:28:36,240 --> 00:28:37,680
Um

356
00:28:37,680 --> 00:28:41,680
Clearly we have the gtech. It's the bc2 if when you get real specific

357
00:28:41,920 --> 00:28:46,400
Uh, they don't support it anymore. They don't make them anymore. They don't have any more parts to fix them

358
00:28:46,960 --> 00:28:51,680
The batteries are lasting staff about six to eight hours on a 10 hour shift

359
00:28:51,760 --> 00:28:54,480
So they got to keep docking it or recharging it during their shift

360
00:28:55,200 --> 00:29:00,000
Challenge becomes if they don't grab it out of the car and put it back on before they get out now. We don't have that footage

361
00:29:01,040 --> 00:29:03,840
The new one the bc4 that I put the picture in here

362
00:29:04,480 --> 00:29:07,600
The benefit to it is now gtech is warranting the batteries

363
00:29:08,160 --> 00:29:11,920
Whereas the ones that we have they didn't so I didn't buy the extended warranty for them

364
00:29:12,240 --> 00:29:15,600
The camera was like 500 bucks the original one is a little bit more

365
00:29:16,160 --> 00:29:22,480
But if the if the battery starts to fail that replaced the unit so it would be better for us in the long run to keep them five

366
00:29:22,560 --> 00:29:24,560
Maybe even six years

367
00:29:24,720 --> 00:29:28,080
They're about $17,000 to update the body worn cameras only

368
00:29:30,000 --> 00:29:33,360
With that comes the in car system that also needs to be updated

369
00:29:35,120 --> 00:29:38,640
We have seven of them that we need to get updated obviously we have more cars than that

370
00:29:38,800 --> 00:29:44,480
But when squad 20 got totaled on the interstate last year we bought a new system. We don't need to do that

371
00:29:45,120 --> 00:29:48,960
We'd expanded because we had a detective car that had didn't have a system

372
00:29:49,520 --> 00:29:50,560
Um

373
00:29:50,560 --> 00:29:55,840
Two three years ago that system is still in good condition and serviceable. We're going to use that system

374
00:29:56,480 --> 00:30:01,200
And then the canine part got a different they got a newer one. So we don't need that

375
00:30:01,520 --> 00:30:04,240
So with the system comes the dvr, which is the big box

376
00:30:05,040 --> 00:30:11,600
This camera has got multiple different camera lenses to it. So it gives us a better view in 2019 our cars used to have

377
00:30:12,320 --> 00:30:12,960
Uh

378
00:30:12,960 --> 00:30:16,960
Five four or five cameras in them totally we're now down to three, which is good

379
00:30:17,440 --> 00:30:19,440
We don't need all those but um

380
00:30:19,920 --> 00:30:25,200
And then the infrared camera for the backseat and then the uh monitor so the officers can log in

381
00:30:26,640 --> 00:30:28,960
Comes with a price, but I can tell you comparatively

382
00:30:29,440 --> 00:30:34,160
Axon, which is the other one you generally hear when you hear about you know evidence.com and all the big things

383
00:30:34,400 --> 00:30:40,880
It's probably close to $300,000 for the same equipment. GTAC gives us 4k possibility. We won't do that

384
00:30:40,960 --> 00:30:42,800
It'll be 1080p's

385
00:30:42,800 --> 00:30:44,640
with a good frame rate

386
00:30:44,720 --> 00:30:48,400
And gives us everything we need so with a much more affordable price tag

387
00:30:50,800 --> 00:30:54,960
We do a lot of fire to alarm it's called what it is. It's a panic alarm. We can put in houses

388
00:30:55,040 --> 00:30:57,680
We've done it for victims if you're called a few years ago

389
00:30:58,080 --> 00:31:01,040
We had the young man that went to the door to try to kill a family

390
00:31:01,520 --> 00:31:04,240
We put it in that victim's family's house at the time

391
00:31:04,720 --> 00:31:09,280
We did have a village board member who was being threatened. We installed it in their house at the time

392
00:31:09,680 --> 00:31:14,080
Um, so it's a deployable panic alarm with you if you if they deploy it

393
00:31:14,160 --> 00:31:15,680
they hit the

394
00:31:15,680 --> 00:31:17,040
panic alarm

395
00:31:17,040 --> 00:31:22,960
It will immediately notify our officers on our local channel where where where it is and they can respond to the residents

396
00:31:22,960 --> 00:31:26,400
It basically cuts off having to try to get through a phone and call 911

397
00:31:27,040 --> 00:31:34,320
Uh wait for it to somebody to answer get that over to a dispatcher dispatch the call it cuts off potentially three to five minutes of response time

398
00:31:35,120 --> 00:31:37,120
um our unit is

399
00:31:37,760 --> 00:31:39,440
15

400
00:31:39,440 --> 00:31:41,520
It pretty old. I guess it's the best way we can put it

401
00:31:41,600 --> 00:31:44,640
It's uh doesn't quite need the crank to start it, but it's close

402
00:31:45,520 --> 00:31:48,080
So, uh, that's something we're looking to replace and update

403
00:31:48,720 --> 00:31:51,200
Again, when we need it, we just don't want it to fail on somebody

404
00:31:52,640 --> 00:31:59,200
Uh technology wise a couple other things that have to be there and first one the squad laptops, uh six squad laptops

405
00:31:59,200 --> 00:32:03,520
Obviously with the cost of technology and chips. That's getting a little expensive

406
00:32:03,920 --> 00:32:07,360
Right now. That's what they've quoted me about 19 589 for six of them

407
00:32:07,840 --> 00:32:11,360
With the caveat that that might go up if del raises their prices again, which

408
00:32:12,400 --> 00:32:15,600
They just keep raising them raising them abouts chips. It's chips. It's this

409
00:32:16,240 --> 00:32:20,480
Um, the last time we really replaced all of them was 20 20 21

410
00:32:20,560 --> 00:32:23,680
There was a permanent administration grant that came for law enforcement

411
00:32:23,680 --> 00:32:26,000
We could either use the funds for certain things

412
00:32:26,480 --> 00:32:32,640
We were based all our laptops at that time and be honest that kind of got away thinking that I can't believe it's 2026 and

413
00:32:33,360 --> 00:32:37,280
Some of the keys are like falling off the computer. So, um, it's time to replace

414
00:32:37,360 --> 00:32:38,240
Those

415
00:32:38,240 --> 00:32:43,600
Uh to make sure that our portable radio staying in good shape. We replace one to two per year. It's a two year

416
00:32:44,320 --> 00:32:49,360
So it's about they're just over $5,000 per portable radio radio microphone

417
00:32:49,760 --> 00:32:50,880
Um

418
00:32:50,880 --> 00:32:53,360
And charger it comes with that so we get the whole package

419
00:32:55,840 --> 00:33:00,160
And then the last thing that in the car the car just doesn't we just don't get the car with everything in it

420
00:33:00,240 --> 00:33:02,240
The cradle point router that's in it

421
00:33:02,560 --> 00:33:04,800
Um, allows officers to connect to the internet

422
00:33:05,760 --> 00:33:07,280
pretty efficiently

423
00:33:07,280 --> 00:33:11,520
Um, the ones we have are like two g3 g's and are becoming obsolete

424
00:33:11,760 --> 00:33:16,720
So this five won't replace all of them, but it will get us at least halfway through

425
00:33:16,720 --> 00:33:19,120
So we'll be able to do it over a two-year period

426
00:33:21,200 --> 00:33:23,200
Uh furniture we do we're not

427
00:33:23,600 --> 00:33:26,560
Adding more furniture. We're just trying to get the ones that are

428
00:33:27,360 --> 00:33:31,600
More heavily used aka the sardin's office the captain's office lieutenant's office

429
00:33:32,080 --> 00:33:36,400
Uh to have sit stand capabilities so they can stand up if they're sitting there for a long time

430
00:33:36,960 --> 00:33:38,560
Uh be a little bit more

431
00:33:38,560 --> 00:33:44,640
Orgrometric and things like that. So a couple of the chairs are still we're still replacing those uh heavy use

432
00:33:46,160 --> 00:33:48,160
Can't just buy the

433
00:33:48,160 --> 00:33:50,400
The one fsa amazon or things like that because they

434
00:33:50,960 --> 00:33:56,000
With pistols and equipment that we wear it just literally wears a hole in the chair within a year

435
00:33:56,080 --> 00:33:57,440
And then it's junk

436
00:33:57,440 --> 00:34:02,640
So this has heavier duty fabric. We've been using them now for a couple of years and they've actually held up really well

437
00:34:04,080 --> 00:34:06,080
Uh two squad cars

438
00:34:06,080 --> 00:34:07,440
It

439
00:34:07,440 --> 00:34:12,800
It's not funny, but the interesting thing we went to dodge is probably seven years ago

440
00:34:13,520 --> 00:34:16,080
Um dodge has been great to work with

441
00:34:16,560 --> 00:34:17,840
Um

442
00:34:17,840 --> 00:34:23,040
They don't change things like Ford will change to make the back door like one inch bigger none of your equipment works

443
00:34:23,600 --> 00:34:25,920
Dodge has not done that at all since we started buying them

444
00:34:26,480 --> 00:34:27,440
So

445
00:34:27,440 --> 00:34:34,720
We see a little bit of a price decrease in upfitting in other words installing all the equipment because the things transfer vehicle to vehicle

446
00:34:35,280 --> 00:34:38,320
Uh what we are asking to do is increase our vehicle fleet by one

447
00:34:38,960 --> 00:34:42,080
And we would do that by not trading and not auctioning two cars

448
00:34:42,720 --> 00:34:47,760
As you saw in the org chart, I'm going to have two sergeants working all of it administrative sergeant working all of a lieutenant

449
00:34:47,840 --> 00:34:49,840
My captain my self

450
00:34:49,840 --> 00:34:52,560
Um and officers the way their schedules works

451
00:34:52,960 --> 00:34:56,640
There's days I walk out my car is gone. They're out using it for something and

452
00:34:57,440 --> 00:35:02,480
There's no cars available. So adding one more car and we would do it. She's just not trading in a car

453
00:35:03,120 --> 00:35:05,760
It would also fit in our vehicle plan that was created

454
00:35:06,640 --> 00:35:09,920
Sergeant uh painting the captain created a plan a few years ago

455
00:35:11,680 --> 00:35:17,360
Which we keep cars for five to six years and we're getting a really good return on the investment the mileage is still good when we turn them in

456
00:35:19,840 --> 00:35:21,840
We uh sold

457
00:35:22,080 --> 00:35:27,920
One of the dodges strangles this year and recuperated about 16 17 000 for the car

458
00:35:27,920 --> 00:35:32,080
Which was a pretty good return at that point first plot car that's got a lot of idle hours on it

459
00:35:32,720 --> 00:35:39,920
We also sold our last Ford and got over 10 000 for which was actually bought by a kid in the village who lives just up the street

460
00:35:39,920 --> 00:35:42,960
We saw them driving it. Oh, I love these things. So

461
00:35:44,560 --> 00:35:45,680
Overall

462
00:35:45,680 --> 00:35:47,680
Dodges only raised their price maybe

463
00:35:48,480 --> 00:35:54,800
1,800 $2,000 in the last seven years it is it hasn't been a huge price increase, which is kind of amazing

464
00:35:55,520 --> 00:36:03,920
But more importantly they haven't changed the body inside of the vehicle much which has helped us being able to reuse equipment saves us a long run

465
00:36:06,000 --> 00:36:09,680
Medical evaluations goes up a little bit in 27

466
00:36:11,280 --> 00:36:13,600
We use a mental health providers that officers get

467
00:36:14,560 --> 00:36:21,680
debriefs every year that is partially offset so in the budget that might actually come down a little bit when we recoup the cost

468
00:36:22,240 --> 00:36:25,840
We do get a thousand dollars back from our insurance carrier for doing these things

469
00:36:26,320 --> 00:36:31,440
And also anybody who's on our internet crimes against children task force. I think there's seven of them

470
00:36:31,920 --> 00:36:38,800
Um, the state will cover a portion of their mental health debrief. So it's like a one-hour session. I just did mine

471
00:36:39,760 --> 00:36:43,120
They're actually kind of a good thing to do you mean with a provider telehealth wise

472
00:36:44,880 --> 00:36:45,840
And

473
00:36:45,840 --> 00:36:49,680
They just walk you through debriefing anything that's bothering you and things like that

474
00:36:49,680 --> 00:36:55,200
So it's a really good thing when I look at the number of times our officers are doing CPR and people on infants

475
00:36:55,760 --> 00:36:59,680
The amount of times they respond to significant injury events

476
00:37:01,760 --> 00:37:06,880
A lot different than well 37 years ago for me where it was just rub some dirt on it. He'll be fine

477
00:37:07,360 --> 00:37:09,360
It's actually a good thing for them to have

478
00:37:10,880 --> 00:37:14,880
So just a quick snapshot of 27 so you can see the numbers the left is the

479
00:37:15,520 --> 00:37:19,040
2026 budgeted amount 27 requests is on the right side

480
00:37:19,680 --> 00:37:22,800
I just use a 3% stakeholder for a placeholder for

481
00:37:23,360 --> 00:37:25,760
overtime wages so increase that 3%

482
00:37:26,560 --> 00:37:31,200
Again, the comparable is in 2024 our budget for overtime was $70,000

483
00:37:31,760 --> 00:37:35,040
So we've been able to control it to a point to bring it down basically 20 grand

484
00:37:35,840 --> 00:37:37,840
or the sum of years

485
00:37:38,320 --> 00:37:40,880
Medical evaluations. We just talked about that goes up a little bit

486
00:37:41,280 --> 00:37:46,720
This might come down when I start looking at a rebates we start to get from insurance other sources

487
00:37:48,640 --> 00:37:50,640
The utilities I left the same

488
00:37:51,440 --> 00:37:53,440
office supplies

489
00:37:53,600 --> 00:38:00,480
Technology if you take data pilot and you take the increase to Madison it that absorbs all of that increase plus some

490
00:38:00,880 --> 00:38:06,800
So we've been able to reduce get rid of one time usage programs things like that and been able to control that

491
00:38:06,800 --> 00:38:07,840
That's just

492
00:38:07,840 --> 00:38:09,840
Unintended unexpected increase

493
00:38:10,400 --> 00:38:12,880
The do's line. I was just talking to Brandon about this afternoon

494
00:38:12,880 --> 00:38:17,600
I found out that the link in their program wasn't working. So this number is actually more true

495
00:38:18,320 --> 00:38:24,800
It just hasn't been linked right for last year or two. So it's always been showing this. That's why that increases

496
00:38:25,680 --> 00:38:27,200
I

497
00:38:27,200 --> 00:38:31,440
Training we found a course that we didn't need adjusted for things. It came down a couple hundred bucks

498
00:38:32,160 --> 00:38:35,120
Continuing education and travel costs stayed the same

499
00:38:36,560 --> 00:38:42,000
Operating again just trying to look at where we're spending money was able to bring it down a few hundred dollars

500
00:38:42,000 --> 00:38:45,440
Some things went up some things went down. There was a one-time purchase in there. I took out

501
00:38:46,400 --> 00:38:51,680
Fuel we're going to leave it set here in hopes that that number kind of stabilizes

502
00:38:52,560 --> 00:38:58,080
We have been working on an internal adaptation should it need where fuel spike again

503
00:38:59,200 --> 00:39:02,640
How do we still provide good service to our stakeholders?

504
00:39:03,120 --> 00:39:05,920
But be cognizant of that expense so

505
00:39:07,200 --> 00:39:13,280
Vehicle repairs that does go up. We've learned that all of our vehicles have to have persuaded tires on it

506
00:39:14,160 --> 00:39:16,000
The problem becomes

507
00:39:16,000 --> 00:39:20,800
With developments and other things if the officer runs over a nail in the tire, you can't patch it

508
00:39:21,440 --> 00:39:22,560
It voids the warranty

509
00:39:22,560 --> 00:39:28,080
So we have to literally replace the entire tire if they hit if they get a nail in the tire, which happens

510
00:39:28,720 --> 00:39:33,280
Occasionally also the deaths the brakes and the vehicles are all pursuit rated now

511
00:39:33,280 --> 00:39:36,480
So they're a little bit more expensive to to adjust and fix

512
00:39:37,760 --> 00:39:43,120
We had our vehicle fleet supervisor sergeant ritzma who kind of manages all of that stuff for us

513
00:39:44,480 --> 00:39:48,080
We sent him down to our the dealer that we work with pretty closely

514
00:39:48,960 --> 00:39:53,280
They've been good about offering us discounts for basically making them their preferred provider

515
00:39:53,360 --> 00:39:55,360
If you will and taking our cars are for service

516
00:39:55,920 --> 00:40:00,480
Thanks to Greg and his team. They still do oil changes for us, which has already saved us significant

517
00:40:00,960 --> 00:40:06,400
Money by just buying a barrel oil and having our mechanic here do basic maintenance to the vehicles

518
00:40:06,640 --> 00:40:09,680
So that part has actually been very very helpful

519
00:40:11,360 --> 00:40:13,360
The maintenance it says the same

520
00:40:14,080 --> 00:40:18,400
Where you'll see these big numbers now is and working with Brandon to make sure I didn't leave anything behind

521
00:40:18,960 --> 00:40:23,520
Um, we just put the numbers here so you can see it so all the equipment that's non-capital in the world

522
00:40:23,600 --> 00:40:25,600
It's not over $5,000

523
00:40:25,600 --> 00:40:27,760
Body-worn cameras and things like that

524
00:40:27,760 --> 00:40:32,400
Is in that $56,000 the number at the bottom that's hard to see because of the zoom

525
00:40:33,040 --> 00:40:35,040
The capital purchases or anything over

526
00:40:36,880 --> 00:40:41,920
Over the $5,000 mark and that's like the in-car camera system and things like that

527
00:40:42,400 --> 00:40:44,720
It turned just in the 160

528
00:40:45,840 --> 00:40:48,960
That's the two cars the upfits of the cars things like that

529
00:40:49,440 --> 00:40:53,760
It's $167,000 so those go into the borrowing side

530
00:40:55,440 --> 00:40:57,440
And with that I think

531
00:40:58,480 --> 00:41:03,760
Close to 20 minutes, but if there's questions we can happily answer them for you

532
00:41:04,240 --> 00:41:06,240
So

533
00:41:07,680 --> 00:41:09,680
Brad

534
00:41:10,400 --> 00:41:15,280
Were these goals like an annual goal setting or is this a multi-year

535
00:41:16,480 --> 00:41:21,040
The strap plan it's about a five to seven year this supports this

536
00:41:22,080 --> 00:41:25,760
Five to seven years. So we tried to do a five the first plan we had was I

537
00:41:26,320 --> 00:41:31,280
Now did a seven year plan. We had about 96 down in five years. So we updated

538
00:41:31,280 --> 00:41:33,280
And

539
00:41:33,680 --> 00:41:38,960
Other questions you guys have a lot of transports to like Mendoza or other locations that

540
00:41:40,240 --> 00:41:44,960
Cost a considerable amount for over time travel expenses everything

541
00:41:46,000 --> 00:41:49,920
So we've been kind of lucky lately, but now that you bought it up

542
00:41:51,760 --> 00:41:57,120
We've been fortunate lately. We've been okay that way occasionally we do they're just totally unpredictable

543
00:41:57,520 --> 00:41:58,560
Um

544
00:41:58,560 --> 00:42:01,280
When we do have to make a transport it generally happens in the middle night

545
00:42:01,280 --> 00:42:06,000
The expense we get is having an officer stay in the village while somebody is on a three-hour transport

546
00:42:10,640 --> 00:42:12,640
Are they all still going up to win a bagel

547
00:42:13,440 --> 00:42:16,640
If it's an ed that we can't place locally. Yeah, it's not volunteering

548
00:42:21,040 --> 00:42:23,040
Oh alicia

549
00:42:23,200 --> 00:42:26,080
Quick question on the varda systems like does

550
00:42:26,400 --> 00:42:32,960
Or does anybody currently have those in their house and does that 4100 include like replacing those systems

551
00:42:33,520 --> 00:42:36,240
Like in-house, or could you talk a little bit more about that?

552
00:42:37,600 --> 00:42:41,120
Yeah, so the varda system is currently not deployed. It is still at the PD

553
00:42:41,120 --> 00:42:45,120
So we keep it retain it in-house when it's not out there

554
00:42:45,600 --> 00:42:49,280
The original ask was probably closer to 6,000 but it had some

555
00:42:49,760 --> 00:42:54,000
Sensors that I didn't deem necessary like one for under the door mat and one for windows

556
00:42:54,080 --> 00:42:58,160
I mean it's things that we're really worried about the panic alarm. So um

557
00:42:59,440 --> 00:43:03,200
Currently it's not deployed but other agencies do have them and use them

558
00:43:03,600 --> 00:43:07,520
It's hard for us to get them from victim services at the DA's office

559
00:43:08,240 --> 00:43:12,640
Because they're just in high demand and they generally end up in the city. So uh for us

560
00:43:12,640 --> 00:43:15,440
It's it's beneficial to have our own standalone system

561
00:43:16,400 --> 00:43:19,360
I hope I got all your answers. Yep. Thank you

562
00:43:22,320 --> 00:43:24,320
Clean

563
00:43:25,920 --> 00:43:30,000
Thanks chief for all this information. There's a lot there and

564
00:43:31,840 --> 00:43:35,920
I was just kind of wondering with everything that you do have here

565
00:43:36,480 --> 00:43:42,000
Is there anything else that you would want us to know or want to add about your department that

566
00:43:42,640 --> 00:43:45,760
You either want to expand on or wasn't in the presentation

567
00:43:46,800 --> 00:43:50,000
I try to keep you guys up to date throughout the year. I mean work

568
00:43:50,640 --> 00:43:55,200
It sounds and I've said it before but we're getting busier, but we're getting complexity busier

569
00:43:55,760 --> 00:43:57,600
Um, I think

570
00:43:57,600 --> 00:44:02,400
And I don't know I didn't see the numbers. I didn't look at that email yet further just came out from july's numbers

571
00:44:02,400 --> 00:44:05,920
But we're we've been averaging 1,100 1200 calls for service per month

572
00:44:06,560 --> 00:44:10,720
Um and now being short too. That's going to really strain in text and staff a little bit

573
00:44:11,360 --> 00:44:12,640
Um

574
00:44:12,640 --> 00:44:18,960
But the complexity is getting up so the way we have the department designed and that gets back to the personnel side of it

575
00:44:19,920 --> 00:44:28,480
Is the appropriate design having the sergeants that are there to keep again our under eight-year staff learning growing and hopefully retaining

576
00:44:29,040 --> 00:44:33,760
Is worked really well and having them integrated especially on the weekends is important

577
00:44:34,320 --> 00:44:35,440
Um

578
00:44:35,440 --> 00:44:39,680
As far as you know the equipment that we have again, we we've stuck to really the needs

579
00:44:40,000 --> 00:44:40,880
Um

580
00:44:40,880 --> 00:44:44,320
Everybody will pull out some want that they have but it's just not sustainable

581
00:44:44,800 --> 00:44:48,640
So the equipment that we have is really the nuts and bolts of what we absolutely need

582
00:44:49,200 --> 00:44:52,240
Um to me the other thing is it gets to be important

583
00:44:53,040 --> 00:44:58,080
About having a good equipment replacement plan in place for not just for the pd

584
00:44:58,480 --> 00:45:03,440
But I think for the entire village because we start to look at you know, how do we cut off the ebb and flow?

585
00:45:03,440 --> 00:45:05,920
I think we've talked about in our department had meetings quite a bit

586
00:45:06,480 --> 00:45:12,000
To keep the spikes in the equipment, um, you know some of our stuff like our video camera system

587
00:45:13,200 --> 00:45:18,160
Honestly, it's better for us not to try to do one a year as as technology changes

588
00:45:18,160 --> 00:45:22,400
For example, it'd be a bc2 as a body camera is about two and a half inches wide

589
00:45:23,360 --> 00:45:28,400
The new ones that they don't that they now or we want to move to are about three to four inches wide

590
00:45:28,800 --> 00:45:31,200
Well, there's a dock in the squad so it can't

591
00:45:32,000 --> 00:45:36,400
Slowly, you know add new ones because they won't work together

592
00:45:36,960 --> 00:45:39,920
The whole point of that program is to seamlessly integrate

593
00:45:40,720 --> 00:45:43,760
Um, so that's the reason that we're trying to do it all at one time

594
00:45:43,840 --> 00:45:48,320
But you know being able to replace our laptops and other items on a schedule

595
00:45:48,720 --> 00:45:50,800
We'll work out well for us in the long run

596
00:45:50,800 --> 00:45:55,040
We've done it captain like I said in sergeant pain have done a really good job with our vehicles

597
00:45:55,600 --> 00:45:57,920
Being able to capitalize on the return on the investment

598
00:45:58,400 --> 00:46:03,760
But then also being able to keep them, you know in a good place where a lot of the work is covered under warranty

599
00:46:04,080 --> 00:46:06,000
which controls our

600
00:46:06,000 --> 00:46:11,920
Vehicle maintenance costs. So a lot of the plans we've put in place have been really working well

601
00:46:12,400 --> 00:46:15,280
Um, so we can kind of control costs and overruns

602
00:46:16,480 --> 00:46:18,480
Good points. Thank you

603
00:46:20,720 --> 00:46:22,720
Anyone else

604
00:46:25,680 --> 00:46:27,680
Thank you

605
00:46:28,720 --> 00:46:34,800
We will now move on to department updates administration update bill chain

606
00:46:37,520 --> 00:46:39,520
Uh one update of

607
00:46:40,640 --> 00:46:45,760
On august 18th, we are preparing to have um a community roundtable

608
00:46:46,800 --> 00:46:50,000
Um, this will be scheduled during the regular

609
00:46:50,800 --> 00:46:53,440
Work session. So if you remember a couple meetings ago

610
00:46:54,080 --> 00:46:57,520
We had talked about holding around table to check in on

611
00:46:58,320 --> 00:47:02,800
Where the relationship is and and have dialogue and constructive feedback

612
00:47:03,360 --> 00:47:07,840
on strengthening the relationship between the community and the the government

613
00:47:08,800 --> 00:47:10,800
organization and

614
00:47:11,120 --> 00:47:14,880
Uh, it was um at that time suggested that we should hold it

615
00:47:15,440 --> 00:47:21,760
Uh during the time of a work session rather than having it separate separate from from village board meeting

616
00:47:22,560 --> 00:47:28,880
So we will prepare for that. Um, if there are any particular subjects that you've heard from

617
00:47:29,440 --> 00:47:32,160
constituents, um or topics related to

618
00:47:32,880 --> 00:47:37,280
Safeening relationships, uh, please be prepared to be prepared to discuss that

619
00:47:37,840 --> 00:47:44,320
You're working with stacey, uh getting some marketing material out there and communication to the community so that

620
00:47:44,880 --> 00:47:47,040
Um, we can have a healthy dialogue

621
00:47:47,440 --> 00:47:49,360
Thank

622
00:47:49,360 --> 00:47:50,400
Thank you bill

623
00:47:50,400 --> 00:47:54,880
Finance update brandon. Yeah, just a few updates here. So last week, wednesday

624
00:47:54,880 --> 00:48:00,720
We held our first budget listening session. Um happy to report that there were some constituents that did come for it

625
00:48:00,800 --> 00:48:07,200
So happy to present to at least a few different people about our current progress and our process regarding our budget

626
00:48:07,840 --> 00:48:09,840
Uh 2027 budget

627
00:48:10,240 --> 00:48:14,480
Sessions that were going on. Um, some good question and answers came out of that within there

628
00:48:14,960 --> 00:48:17,520
Um, next just wanted to give a little shout out to

629
00:48:17,760 --> 00:48:22,240
Alex's team, especially rachel and brandy and the front line staff and um the

630
00:48:22,800 --> 00:48:28,480
Finance staff we've been working the past month or so of creating a new special assessment search process

631
00:48:28,560 --> 00:48:32,240
Um regarding for like title searches and special assessment process

632
00:48:32,800 --> 00:48:38,240
Specifically with title companies that we had up quite a manual process beforehand

633
00:48:38,320 --> 00:48:43,920
So, um, we were the team was able to create kind of a new web page for that and a new streamline process

634
00:48:43,920 --> 00:48:48,400
That's going to cut out a lot of manual hours and processes in there within there

635
00:48:48,400 --> 00:48:53,440
We're going to get it launched here. Um, hopefully in the next month or so and get it out to um title companies

636
00:48:53,840 --> 00:48:56,080
So that they can go through that

637
00:48:56,080 --> 00:48:59,360
And then I will remind you again at the next meeting

638
00:48:59,440 --> 00:49:04,720
But our next step after today's budget processes is going to be one-on-one meetings with um

639
00:49:05,200 --> 00:49:12,400
Each of the trustees um and village administration and finance director just to talk about strategic goals budget priorities

640
00:49:13,120 --> 00:49:19,920
And items like that for the 2027 budget, um, we're looking to get that set up between august 18th through the 28th

641
00:49:19,920 --> 00:49:26,080
So we've each kind of wanted to start thinking about your availability throughout that time and um, we'll talk about it again soon

642
00:49:29,200 --> 00:49:35,520
Thank you brandon and just in case anybody gets any inflated notions of the crowd at the public budget hearing it was three

643
00:49:38,320 --> 00:49:40,320
Uh, police department update

644
00:49:42,400 --> 00:49:44,400
Oh, Jim. I'm sorry. Go ahead

645
00:49:44,880 --> 00:49:49,280
Sorry, Brandon. Did you say it to the 20th or did you say it to the 28th?

646
00:49:49,280 --> 00:49:50,720
Uh 28th

647
00:49:50,720 --> 00:49:56,080
Okay, 18th through the 28th. That's like our time frame. We're looking at giving one-on-one. So be each of you

648
00:49:56,480 --> 00:49:58,480
Yeah, thank you. Of course

649
00:50:03,200 --> 00:50:05,200
Yeah

650
00:50:05,200 --> 00:50:08,160
Sorry, we were looking at the yeah, we got enough. Oh, yeah, I forgot about that

651
00:50:08,160 --> 00:50:13,840
So uh two things. I'll let Chris cover one but uh first one is just if you can put it on your calendars or mark it

652
00:50:13,840 --> 00:50:16,080
I'll ask cal you to a quorum notice

653
00:50:16,080 --> 00:50:20,800
September 10th is thursday is our national line out, um here at fireman's park. So

654
00:50:21,520 --> 00:50:27,280
Uh, we generally draw pretty well. We do it later than everybody purposely uh so that we can get more people to attend

655
00:50:27,840 --> 00:50:29,280
um

656
00:50:29,280 --> 00:50:35,360
So we look forward to hosting that event on that night. Hopefully continue good weather and so that nature so

657
00:50:36,160 --> 00:50:38,160
It's thursday september 10th

658
00:50:39,520 --> 00:50:41,840
Five to seven in fireman's park

659
00:50:46,080 --> 00:50:52,960
Uh secondarily we talked about um officer cast this whole leaving and then officer thumbers potentially so we are hiring so if you

660
00:50:53,680 --> 00:50:56,640
Know any good candidates people interested in point them our direction

661
00:50:57,120 --> 00:51:02,720
Um, I think the secondary part of so kind of let you know is like when we talk about staffing and being fully staffed

662
00:51:02,800 --> 00:51:05,760
We've been like lucky enough to have had that for a while

663
00:51:06,320 --> 00:51:12,240
Um, which is pretty abnormal if you hear about police staffing and public safety staffing. It's not

664
00:51:12,800 --> 00:51:20,080
Usually full staffed. Um, I think it's important to recognize that like when we lose a person and have to replace them

665
00:51:20,800 --> 00:51:25,360
It is a long process or hiring here and then if we have to send some through the academy

666
00:51:26,080 --> 00:51:32,000
And field train then this person that we would hire probably will not be out on the robot themselves until like next fall

667
00:51:32,160 --> 00:51:36,880
So us being one person down is us being one person down for an entire year

668
00:51:37,120 --> 00:51:44,720
So, um, just as far as in the future when we talk about staffing needs and things like that. That's kind of some things to consider

669
00:51:46,640 --> 00:51:48,640
Thank you gentlemen

670
00:51:49,440 --> 00:51:52,080
Public services chug. Yep. I got a

671
00:51:52,640 --> 00:51:54,080
Number of things to cover

672
00:51:54,080 --> 00:51:57,920
Um, we'll start with a stream bank project phase one and phase two has been completed

673
00:51:58,400 --> 00:52:00,640
If you've not had a chance to go walk the trail

674
00:52:01,200 --> 00:52:04,960
We started at south street and worked our way down to innovation drive

675
00:52:05,040 --> 00:52:08,400
So there's a variety of areas there that had improvements done

676
00:52:09,040 --> 00:52:11,840
Which will help the water quality the full of the river

677
00:52:12,640 --> 00:52:14,160
And should we have

678
00:52:14,160 --> 00:52:16,800
Incidents where there's high water. It won't erode

679
00:52:17,840 --> 00:52:24,960
The banks like it has in the past. It will actually have created some more additional space and more storage capacity and in some instances

680
00:52:25,840 --> 00:52:27,200
Um

681
00:52:27,200 --> 00:52:29,200
It's not in our jurisdiction, but it is

682
00:52:29,520 --> 00:52:34,800
Will be our jurisdiction and some point the bridge that's over dental road and down by the tesnic

683
00:52:35,600 --> 00:52:37,920
Motors there or does it sound for tesnic? It's so

684
00:52:38,400 --> 00:52:43,680
It's a you know, uh behind the travel america that bridge is being replaced. Um, there's a grant that

685
00:52:44,480 --> 00:52:45,920
Burke got to do that

686
00:52:45,920 --> 00:52:51,760
Work to that bridge is in the process of being replaced and that work is uh, transpiring on schedule

687
00:52:52,560 --> 00:52:57,200
There is a water main extension on dental road that leads to highway cv. So there's a new building there

688
00:52:57,200 --> 00:52:59,360
That's been going up. That's the pguv

689
00:53:00,000 --> 00:53:03,680
Uh, there's board approved that development agreement a couple meetings back

690
00:53:04,240 --> 00:53:07,440
Um, they have begun that work extending that water main to cv

691
00:53:08,560 --> 00:53:09,760
acre parkway

692
00:53:09,760 --> 00:53:15,840
Uh, the reconstruction project there is continuing to transverse or transpire on what the right word would be

693
00:53:15,920 --> 00:53:20,240
It's it's moving along. Um, and um, should be done in the

694
00:53:21,200 --> 00:53:23,200
month fish or so

695
00:53:24,080 --> 00:53:26,080
Um with that

696
00:53:26,080 --> 00:53:29,520
Uh, our staff has been working very well. Um, if you've gone down

697
00:53:29,840 --> 00:53:34,480
Um, there's a new trail that we're putting in by a hooper. Um kind of on the retaining

698
00:53:35,040 --> 00:53:37,440
Uh, the the retainage pond there. There's a

699
00:53:37,920 --> 00:53:39,600
um wetland

700
00:53:39,600 --> 00:53:44,480
Forest area there. Uh, we have a trail that's going in around that that our our staff has been putting in

701
00:53:44,960 --> 00:53:50,320
Hopefully, we've not been going down there because Williamsburg way and Peterson crossing is closed hard closed

702
00:53:50,800 --> 00:53:52,800
That roundabout project began

703
00:53:53,040 --> 00:54:00,320
Um on the 29th. They started that process. So the road is tore open as everyone in that roundabout section there

704
00:54:01,440 --> 00:54:02,400
with that

705
00:54:02,400 --> 00:54:06,560
Um, the trail segment there that runs along Williamsburg and peterson

706
00:54:07,040 --> 00:54:08,880
um is

707
00:54:08,880 --> 00:54:10,880
Going to be closed so greg and i

708
00:54:10,960 --> 00:54:16,320
Uh reached out to hooper and they gave us a the ability to put an overland trail through their their

709
00:54:17,200 --> 00:54:22,560
Open area there. Um, so we grow some stakes this afternoon and we'll put snow fence up

710
00:54:22,560 --> 00:54:27,120
So we did hear from residents down in the southern part south of 19 saying hey

711
00:54:27,120 --> 00:54:32,320
This is our access to get up to our parks and for our kids to get up and visit their friends further north

712
00:54:32,880 --> 00:54:35,680
um, we really like a safe route for them to go so um

713
00:54:36,720 --> 00:54:38,720
We're thankful the hooper for allowing us to do that

714
00:54:38,960 --> 00:54:40,960
Um

715
00:54:41,440 --> 00:54:43,440
So again that project the Williamsburg

716
00:54:44,560 --> 00:54:50,320
Peterson roundabout should be about two two and a half months till it's completed and and that road will be back open

717
00:54:52,240 --> 00:54:58,800
Um, the new garbage rfp is out. Um, so we've had interest from a handful of uh

718
00:54:59,600 --> 00:55:01,600
waste haulers to be

719
00:55:02,000 --> 00:55:04,000
Looking to apply so those

720
00:55:04,560 --> 00:55:07,200
Responses are due at the end of the month will have a question

721
00:55:07,520 --> 00:55:12,480
Period by august 21st will respond to all questions and then they've got a week after that to get us their

722
00:55:13,120 --> 00:55:15,120
the results back and then we'll

723
00:55:15,120 --> 00:55:18,640
Uh, we bring that back before the board at some point. There was an option in there

724
00:55:19,360 --> 00:55:22,160
Um to have weekly recycling pickup

725
00:55:22,560 --> 00:55:27,200
Um, so we'll know what that cost is and you as a board can decide if it's um

726
00:55:27,840 --> 00:55:29,840
With while moving forward with that

727
00:55:30,800 --> 00:55:36,960
Two of the things jackson our new hire started so we're active being fully staffed as a team jackson's been on for two days

728
00:55:37,200 --> 00:55:41,680
And so far he's fit in very nicely with the guys and I think he's gonna be a good fit

729
00:55:42,480 --> 00:55:46,320
And uh, finally you may have noticed sometimes on our our our trucks we have

730
00:55:46,640 --> 00:55:52,240
Uh flag on there. That's his first responders and often i've been asked before like you guys are first responders. Ha ha

731
00:55:52,800 --> 00:55:54,800
We are kind of first responders

732
00:55:55,440 --> 00:55:57,680
Um, um, and an example of that was yesterday

733
00:55:58,080 --> 00:56:01,840
Trent day one of our, uh, water guys, uh was out

734
00:56:02,160 --> 00:56:06,960
Um getting rock for the trail and as he came back a FedEx vehicle was on fire

735
00:56:07,200 --> 00:56:11,760
So he pulled over blocked the road off and he was his fire extinguisher to try to extinguish the fire

736
00:56:12,320 --> 00:56:15,600
Fortunately, it was going to be too big for the one fire extinguisher to handle

737
00:56:15,600 --> 00:56:21,600
But he did block the road off until the fire department could come and and take care of that problem. So, um

738
00:56:22,240 --> 00:56:27,360
I'm proud of him. He's you know and our guys often encounter these kinds of things or situations where kade

739
00:56:27,680 --> 00:56:32,400
Out on a bike and our guys are first ones there because they happen to be near so, um, just to highlight

740
00:56:32,400 --> 00:56:33,760
They do good things

741
00:56:33,760 --> 00:56:38,320
Furthermore, Trent has spent last week anyone up to menasha and helps with cleanup at the

742
00:56:39,760 --> 00:56:42,720
Whatever they had tornado those bad storms that rolled through there. So

743
00:56:43,360 --> 00:56:45,600
Kudos if you see Trent make sure you thank him for that

744
00:56:45,680 --> 00:56:48,800
But uh, just to highlight some of the good things our guys do as well. So

745
00:56:49,840 --> 00:56:51,840
That's crazy

746
00:56:52,160 --> 00:56:56,240
Next up is community development or to Alex. Oh, I'm sorry

747
00:56:57,200 --> 00:57:02,560
Two quick questions. Uh two things I keep hearing a lot about and i'm not sure one of them we have anything to do with but it's the

748
00:57:03,440 --> 00:57:05,440
Uh

749
00:57:05,920 --> 00:57:07,120
Main road

750
00:57:07,120 --> 00:57:09,120
Um cv

751
00:57:09,680 --> 00:57:10,880
Yeah, sorry

752
00:57:10,880 --> 00:57:14,320
Uh, is that a dane county projects that is a dane county project

753
00:57:15,600 --> 00:57:21,120
We're hearing paving will happen this week this week great. Uh, and the second one is a conservancy splash pad

754
00:57:21,680 --> 00:57:22,880
I've been getting

755
00:57:22,960 --> 00:57:24,400
Many notes that it's been

756
00:57:24,400 --> 00:57:29,040
Nobody's been working on it for a couple of weeks. I don't know what the progress is there if people are

757
00:57:29,920 --> 00:57:35,200
Doing like the water main hookups or whatever's going on there. Yeah, they're connecting the meter

758
00:57:35,840 --> 00:57:39,040
Um and connecting all the water spray heads

759
00:57:39,520 --> 00:57:42,160
Um this week next monday

760
00:57:42,160 --> 00:57:47,120
We're going to have a walkthrough of the splash pad and then they'll do all the grading and

761
00:57:47,600 --> 00:57:49,600
Seeding of the area

762
00:57:49,920 --> 00:57:56,000
Most likely I don't know if we'll open it up this here just because we're gonna try to grill grass there before

763
00:57:56,640 --> 00:58:01,440
Um rivers fast. Um, but we'll see see a lot of how to get

764
00:58:04,240 --> 00:58:05,280
Alex

765
00:58:05,280 --> 00:58:11,360
Just really quickly. So the village uses a general engineering company for its building inspection services over the last

766
00:58:12,000 --> 00:58:16,960
Twoish months we've been working through a transition of our lead building inspector who's been kelly green for

767
00:58:18,080 --> 00:58:20,000
Probably 20 something years

768
00:58:20,000 --> 00:58:23,280
Um as he transitions as work away from the community

769
00:58:23,520 --> 00:58:29,200
We were bringing on a new inspector's names erin and uh, they'll be some other inspectors that are sort of supplementing him

770
00:58:29,760 --> 00:58:33,600
Um, I would just say if you get any issues or hearing complaints during this

771
00:58:34,160 --> 00:58:37,280
Call of the next month or so we're kind of working through that transition

772
00:58:37,280 --> 00:58:41,040
So please pass those along to me, but you can also certainly communicate that it is a

773
00:58:41,680 --> 00:58:43,840
Transition period and there will be some bombs

774
00:58:45,120 --> 00:58:46,560
Thank you

775
00:58:46,560 --> 00:58:48,560
administrative services kelly

776
00:58:49,840 --> 00:58:51,840
Nothing

777
00:58:51,840 --> 00:58:52,800
Communications

778
00:58:52,800 --> 00:58:54,800
Stacy nothing

779
00:58:54,800 --> 00:58:59,840
Any other business that lawfully comes before the committee for discussion. Oh, can I give can I give my update?

780
00:59:00,640 --> 00:59:02,640
All right, mrs. Oh, I'm sorry

781
00:59:02,640 --> 00:59:03,920
All right

782
00:59:03,920 --> 00:59:06,240
Creation and community in our treatment. Go ahead grace

783
00:59:06,560 --> 00:59:14,960
Uh, so this week is national farmers market week. Um, so uh kelly our new market manager has some tattoos and are doing some different activities

784
00:59:15,520 --> 00:59:17,920
Um, I believe we have 38 vendors for today

785
00:59:18,720 --> 00:59:22,320
Um, we have a night market is next thursday

786
00:59:23,280 --> 00:59:28,880
August 13th, um, we will have that booth to give information about the mountain bike trails

787
00:59:29,440 --> 00:59:31,440
Um to get feedback

788
00:59:31,520 --> 00:59:36,640
Um, we have flag football that's starting in the next few weeks and then we're doing our final edits for the fall winter guide

789
00:59:37,200 --> 00:59:40,720
Um, just as a reminder that's published next friday and registration will open

790
00:59:41,120 --> 00:59:48,240
Um, the following monday and the 17th at 11 a.m. Um, we were able to add cornerstone. Um, they added a information page

791
00:59:48,960 --> 00:59:50,960
into this guide so

792
00:59:50,960 --> 00:59:55,600
Um, you know, we continue to kind of look at it being more of a community guide trying to make sure that we're getting

793
00:59:55,920 --> 00:59:57,920
Um, as much information out as we can

794
00:59:58,400 --> 00:59:59,760
Um, and that that's it

795
01:00:00,640 --> 01:00:03,280
I'm sorry. I didn't intentionally leave you out

796
01:00:04,240 --> 01:00:07,680
Any other business that lawfully comes before the committee for discussion only

797
01:00:09,120 --> 01:00:11,040
Being numb is their emotion to adjourn

798
01:00:12,480 --> 01:00:15,920
Motion to adjourn motion by jan is there a second

799
01:00:18,880 --> 01:00:20,320
Second by jim

800
01:00:20,320 --> 01:00:23,600
All those in favor to adjourn indicate by saying aye aye

801
01:00:24,400 --> 01:00:26,160
All those opposed no

802
01:00:26,160 --> 01:00:33,280
Motion carries unanimously. We are adjourned at 6 0 3 and let's reconvene about 6 0 8

803
01:00:51,200 --> 01:00:56,000
All right, let's um help order the village board meeting for august 4

804
01:00:57,040 --> 01:00:59,040
Kelly, would you please note the role

805
01:01:00,320 --> 01:01:04,160
Uh, respiration of the pledge of allegiance jan would you lead us please

806
01:01:04,160 --> 01:01:06,160
Okay

807
01:01:24,240 --> 01:01:30,160
Announcements, I will turn that over to a melody who hasn't announced but yeah, well. Hi everybody

808
01:01:30,160 --> 01:01:36,080
I just wanted to take a minute. Um, if you've seen me in person, you probably know this if you haven't in a while

809
01:01:36,480 --> 01:01:40,800
Um, I'm pregnant and I'm gonna have a baby in a couple weeks. So I just wanted to update

810
01:01:41,360 --> 01:01:48,320
uh the board and staff and community members that um, I'm gonna give birth in like two weeks. So

811
01:01:48,960 --> 01:01:53,760
um, I will be out for the next couple meetings and uh, that's why so

812
01:01:54,240 --> 01:01:58,480
Um, just wanted to let everyone know and please continue reaching out

813
01:01:58,560 --> 01:02:02,960
And I'm not gonna fall off the face of the earth, but give me a little grace with my response time

814
01:02:03,440 --> 01:02:08,720
Um, and um, I'll make sure our community members are aware when they reach out that I'm out for a little bit

815
01:02:09,200 --> 01:02:13,840
Um, and yeah, just wanted to say thank you and let everyone know and thanks calling for the space

816
01:02:16,240 --> 01:02:18,240
Good luck

817
01:02:18,640 --> 01:02:20,160
Thank you

818
01:02:20,160 --> 01:02:23,360
And son to gender does anyone wish to have anything separated out

819
01:02:24,160 --> 01:02:25,680
No

820
01:02:25,680 --> 01:02:31,280
Okay, all those in favor of uh pool of the consent agenda indicate by saying aye motion to approve

821
01:02:31,360 --> 01:02:33,360
I'm sorry. I forgot that part

822
01:02:34,080 --> 01:02:35,200
Second

823
01:02:35,200 --> 01:02:38,960
Motion to approve the consent agenda by brad seconded by jan

824
01:02:39,520 --> 01:02:41,520
All those in favor indicate by saying aye

825
01:02:42,240 --> 01:02:44,000
All those opposed no

826
01:02:44,000 --> 01:02:46,000
Motion carries unanimously

827
01:02:46,320 --> 01:02:48,320
uh general public appearances

828
01:02:49,280 --> 01:02:51,280
And we have none

829
01:02:51,600 --> 01:02:52,960
Presentations

830
01:02:52,960 --> 01:02:58,800
Presentation of check from fourth of july's celebration beer tent sales to the deforest lines club

831
01:02:59,360 --> 01:03:06,800
Peace. Yeah, I'll just quick. Um, we have a number of lines club members who are here with us tonight that will be doing the check presentation

832
01:03:08,640 --> 01:03:14,080
Myself as a staff and I know trisha and others who work the fourth we can't say enough good things about working with

833
01:03:14,640 --> 01:03:18,720
The lines they have been great. They're a great addition or they've still been a part of the fourth of july

834
01:03:18,720 --> 01:03:23,680
But this new role has been super helpful. I know I worked with a number of them over the fourth

835
01:03:23,680 --> 01:03:28,320
So, uh, just really want to thank them. We'll be looking to continue this going forward

836
01:03:28,960 --> 01:03:34,080
Uh, this year their um profit share was uh, 7777 dollars

837
01:03:34,640 --> 01:03:36,640
Which is 30 percent?

838
01:03:37,280 --> 01:03:42,640
And yeah, all that money comes back into the community and and other things so they really are a great partner and

839
01:03:43,120 --> 01:03:47,280
um, we'll look to get a photo and um, um, keep working with them so

840
01:03:49,120 --> 01:03:54,880
Well, thank you for your work lines club and congratulations on seven thousand some dollars. That's nice

841
01:03:55,920 --> 01:03:58,640
And uh res tells me she wants a photograph

842
01:03:58,720 --> 01:04:05,280
So we will all now move in front of the dais for a photo with the lines club and the check presentation

843
01:04:12,640 --> 01:04:14,640
So

844
01:04:42,640 --> 01:04:44,640
So

845
01:05:12,640 --> 01:05:14,640
So

846
01:05:42,640 --> 01:06:05,920
All right, next up for presentations is uh, gavin denning presenting on the management internship year in review

847
01:06:06,560 --> 01:06:08,560
That's me

848
01:06:08,560 --> 01:06:14,560
Yeah, hi, uh, first of all just wanted to uh, come on and say, uh, hi and thank you

849
01:06:14,560 --> 01:06:18,480
Uh, it has been a pleasure to spend my summer full time

850
01:06:19,040 --> 01:06:24,320
Uh at village ball out in the community interacting with not only residents staff trustees

851
01:06:24,400 --> 01:06:26,960
It's been a pleasure and incredibly valuable

852
01:06:27,360 --> 01:06:31,920
Uh, the great news is it's not over yet. My internship does run through the end of the calendar year

853
01:06:32,240 --> 01:06:36,080
Uh, but my full-time commitment does end at the end of this week as i'm going on vacation

854
01:06:36,160 --> 01:06:41,760
And then heading back to campus for uh preseason marching band and all of the craziness that comes with college

855
01:06:41,840 --> 01:06:47,600
But i'm excited and I will be moving to remote work once i'm back on campus for the rest of the school year

856
01:06:47,600 --> 01:06:54,560
But um, well, i'm here and in person. I wanted to give uh, a summary of some of the work that i've been doing over the year

857
01:06:54,560 --> 01:06:57,360
And i'll give you guys an opportunity to ask questions about

858
01:06:57,840 --> 01:07:02,640
the experience the role, um, to engage your interest on and hopefully continuing to fund the program

859
01:07:02,640 --> 01:07:06,480
So future students can become invested in local government like I have

860
01:07:07,520 --> 01:07:12,560
And I do always like describing pictures that I include in presentations and so, uh, this was right after

861
01:07:12,960 --> 01:07:19,600
We uh, stacy jud greg and I loaded a dead deer out of via har river into the back of a pickup truck

862
01:07:20,000 --> 01:07:27,040
um, and didn't know howl good away and so uh, definitely a memorable experience in my stint with public services and

863
01:07:27,520 --> 01:07:33,440
Uh, I appreciate that the trust they put in me or maybe deferred to me to help deal with but it was a pleasure

864
01:07:35,760 --> 01:07:39,680
Well, there's a video. Yeah, the video is included. So don't worry

865
01:07:40,240 --> 01:07:43,600
Um, but just a brief agenda. I want to go over a brief history of my

866
01:07:44,480 --> 01:07:46,240
employment experience with the village

867
01:07:46,240 --> 01:07:51,360
Uh, the goals that uh bill and i set for the internship and some of the deliverables that have come as a result of those goals

868
01:07:51,760 --> 01:07:55,680
Next steps for me both professionally and personally and then an opportunity for some discussion

869
01:07:58,320 --> 01:08:01,520
All right, so i'll start with the picture because I think it's kind of funny

870
01:08:01,760 --> 01:08:07,520
Uh, this is a picture of me on my first day as 14 year old concession employee at the athletic complex

871
01:08:07,680 --> 01:08:13,360
Uh retro picture. It's got the original ac logo out there. So, uh, you can tell it's old and i've got a different haircut now

872
01:08:13,760 --> 01:08:18,480
Um, but I have been employed with the village for four years and in that four years i've worked six different positions

873
01:08:18,640 --> 01:08:24,560
So concession attendant concession lead rec staff referee rec intern and now management intern

874
01:08:24,960 --> 01:08:30,480
Um, each one has has given me a invaluable experience and i've enjoyed every minute

875
01:08:30,800 --> 01:08:36,640
Um, I've had one interview from the village and that was when I was 14 and it was over zoom interviewing with recent sam for the position of

876
01:08:36,960 --> 01:08:40,800
concession attendant. So I like to think that the upward movement has been a result of

877
01:08:41,760 --> 01:08:45,280
My interest in the time i've taken to interact with my colleagues

878
01:08:45,920 --> 01:08:50,640
Uh, and then some of you might not have known this but I actually have gotten three college credits because of the internship that

879
01:08:50,800 --> 01:08:55,520
She contributed directly to my major through a w madison internship reflection course

880
01:08:55,680 --> 01:09:02,960
And so every week I take some time to reflect on the work that i'm doing interact with other students who are pursuing internships around the country

881
01:09:03,040 --> 01:09:09,920
And we trade stories advice things like that and um, as far as college credits go, it was pretty easy

882
01:09:09,920 --> 01:09:11,840
So i'll take three credits anytime

883
01:09:12,320 --> 01:09:17,200
Um, and then just that last one. I just an infinite amount of influential career moments. Um, hopefully

884
01:09:17,760 --> 01:09:20,400
Uh, you've come to pick up on the fact that i'm really passionate about

885
01:09:20,800 --> 01:09:25,200
Uh local government to forest especially since i've grown up and live here currently

886
01:09:25,680 --> 01:09:27,680
Um, so it's all been really valuable

887
01:09:29,760 --> 01:09:33,920
All right, so moving on to some goals and deliverables and for a picture description that was take your brought to work day

888
01:09:34,160 --> 01:09:38,240
During breakfast. Um, so on a friday morning. We got some brats for the office and it was great

889
01:09:41,440 --> 01:09:43,440
In the way

890
01:09:44,240 --> 01:09:46,560
Oh, I just want to teach you any way to do it

891
01:09:47,200 --> 01:09:49,200
We could go out any day

892
01:09:49,920 --> 01:09:51,920
Baby, i'll take it there take

893
01:09:52,640 --> 01:09:54,640
Baby, i'll take it there

894
01:09:54,880 --> 01:10:00,320
Oh, it's coming through my tummy out and you love all you can get dead anything to come on

895
01:10:00,560 --> 01:10:03,200
Baby, just shout it out, shout it out

896
01:10:03,360 --> 01:10:05,360
Baby, just shout it out again

897
01:10:05,760 --> 01:10:07,760
And if you

898
01:10:08,400 --> 01:10:10,400
You want me to

899
01:10:11,200 --> 01:10:13,200
Let's make a move

900
01:10:13,840 --> 01:10:17,440
Yeah, don't tell me girl if every time we

901
01:10:19,440 --> 01:10:34,320
Because it's kind of

902
01:10:34,320 --> 01:10:37,920
Don't just spend my time making videos here. Um, I actually got reached out to by the university

903
01:10:38,000 --> 01:10:40,400
They wanted to feature my internship. Uh, they found it

904
01:10:41,360 --> 01:10:46,560
Impressive actually that an undergraduate student was in a government internship through the thought school public affairs

905
01:10:46,880 --> 01:10:53,520
And so I was featured in an article from the school as well as then they asked for a day in the life video to go on social medias and linked in

906
01:10:53,920 --> 01:10:57,600
And so it was a great opportunity not only to showcase some of the work i'm doing but

907
01:10:58,080 --> 01:11:02,560
The commitment you guys as a village are making to invest in internships. So thank you

908
01:11:02,560 --> 01:11:09,600
All right, and so then this is where I wanted to break into some of the goals that I set when

909
01:11:10,240 --> 01:11:14,240
I knew I wanted to pursue an internship with the village and those four goals were exposure

910
01:11:14,720 --> 01:11:17,680
Project support policy experience and professional development

911
01:11:18,000 --> 01:11:22,560
And so within each one of these are a set of deliverables that have made those goals possible

912
01:11:22,560 --> 01:11:28,000
And i'm really proud of some of the work i've been able to complete while i'm here and also realize that like I said i'm not done yet

913
01:11:28,640 --> 01:11:30,400
So starting off with exposure

914
01:11:30,400 --> 01:11:32,640
I've been able to spend one to two week

915
01:11:32,640 --> 01:11:35,520
Intensives in every department in the village starting with

916
01:11:35,920 --> 01:11:41,920
Recreation back at the start of the summer and then just wrapped up my week with callee in the clerk's office and currently with the police department

917
01:11:42,480 --> 01:11:49,040
Um, I have made the made it clear to department heads that I didn't never wanted them to say no for me when it came to valuable information

918
01:11:49,120 --> 01:11:54,240
Meetings, um anything of the sort so my calendar would fill up throughout the week of different meetings

919
01:11:54,640 --> 01:12:00,880
Across different departments, and I just tended to focus on add a bit extra focus to the whatever department I was in for that stint

920
01:12:01,440 --> 01:12:04,560
Um development were to review team specifically was a really valuable one

921
01:12:05,040 --> 01:12:07,600
Experiencing all of the stakeholders and players that go into

922
01:12:08,160 --> 01:12:11,360
Growing our village and then on day one of my in-person internship

923
01:12:11,360 --> 01:12:16,400
I attended the deforest Windsor fire station to groundbreaking ceremony. So some great exposure there

924
01:12:16,880 --> 01:12:22,640
Um, when you think of an internship you generally think right away to what kind of projects are they going to be picking up to keep them busy

925
01:12:22,800 --> 01:12:24,800
And the great thing is

926
01:12:25,280 --> 01:12:28,080
Little if none of the work that I've done has felt like busy work

927
01:12:28,640 --> 01:12:34,800
So far this year and that's really valuable because it all goes back to resume experience things I can take to future employers

928
01:12:35,680 --> 01:12:38,400
To show that I'm building a lot of great professional experience

929
01:12:38,400 --> 01:12:43,360
And so some of those tangibles would be the trustee onboarding handbook that university alliance started

930
01:12:43,360 --> 01:12:48,080
And I was able to bring through the finish line currently working through a wage scale study for our

931
01:12:49,040 --> 01:12:52,880
Village wide actually employees. We're looking to implement a wage scale and so collecting

932
01:12:53,280 --> 01:12:59,120
Um wage and salary data from neighboring municipalities and interpolating that data to make a recommendation to you in the future

933
01:13:00,000 --> 01:13:03,120
Clear gov is our forward facing a public budget book

934
01:13:03,120 --> 01:13:08,480
And so I'm working with Brandon and carol in the finance department to get that rolling for 26 and 27 budgets

935
01:13:09,040 --> 01:13:11,360
I was able to work with Tricia on putting the mural together

936
01:13:11,360 --> 01:13:15,520
Which was a lot of fun with our rec and turn Carly and then some volunteer artists in the community

937
01:13:16,080 --> 01:13:21,120
Uh, I ran the pickleball tournament again, which is a project that I started last year and then ran again this year

938
01:13:21,120 --> 01:13:27,840
We had an increase in team participation increase in games played. Um, and we were in the black for the tournament. So that was exciting too

939
01:13:28,720 --> 01:13:34,320
Uh, some process improvement in the finance department and then calley has a little a flyer that I grabbed off my desk

940
01:13:34,400 --> 01:13:39,360
but um community development had me work on some home reach branding and so actually

941
01:13:39,680 --> 01:13:43,280
Al chipped in a bit on a logo kind of the lean chipped a bit on a logo

942
01:13:43,680 --> 01:13:50,400
Uh, calley helped on developing a logo. So uh adding some brand consistency to an initiative that we want to see growth and applications from

943
01:13:50,880 --> 01:13:55,920
And so I focused specifically on the aging in place and accessibility arm of that program

944
01:13:56,240 --> 01:14:00,640
Mainly because it was easy to make a tangible flyer that can be sent to the community center

945
01:14:01,040 --> 01:14:07,680
Uh because senior citizens and our our elderly residents like having those hard copy pieces of information that they can pick up at the places

946
01:14:07,680 --> 01:14:14,960
They go and so I identified that as an action item and is able to put together an information flyer that will go out to the community center for for those residents

947
01:14:16,160 --> 01:14:20,320
And moving into policy experience. Uh, one of them being tonight, uh, have the opportunity to present

948
01:14:20,720 --> 01:14:28,640
Um, so policy and have that policy discussion with you all. Um, that's really crucial to pursuing a career in village administration local government

949
01:14:29,040 --> 01:14:33,760
Uh, additionally just general policy review, uh, bill jud and al would take the time to forward me

950
01:14:34,320 --> 01:14:38,800
Policies intergovernmental agreements rf peas to review see what they look like just get that exposure

951
01:14:39,360 --> 01:14:46,720
Um, boundary meetings as we as we look to, um, gauge priorities from neighboring municipalities and communities what that looks like and

952
01:14:47,120 --> 01:14:49,440
And where we see those those conversations heading

953
01:14:49,920 --> 01:15:00,960
Clean community conversations have been really valuable. Um, just to gauge opinions from, uh, community members and see where people are coming from with their ideas and then finally board meetings just

954
01:15:01,520 --> 01:15:05,360
Um, getting experienced to understand the process and know what goes into running a local government

955
01:15:06,320 --> 01:15:09,040
And then professional development was actually a nice surprise

956
01:15:10,000 --> 01:15:16,720
Interns generally don't have very many opportunities to develop professionally. That's generally reserved for for career

957
01:15:17,600 --> 01:15:20,320
Career members or are hired full-time staff

958
01:15:20,640 --> 01:15:25,200
I was lucky enough to be able to attend the wisconsin city managers association summer conference as

959
01:15:25,600 --> 01:15:29,920
The youngest attendee and I take a lot of pride in that. Um, I think that's a strength

960
01:15:30,560 --> 01:15:35,760
Uh, Lauren freeman is the deputy administrator in one a key and she set up intern cohort meetings

961
01:15:35,920 --> 01:15:39,600
Which was a collection of some of the madison area management interns

962
01:15:40,000 --> 01:15:48,160
And so we spent four or five fridays through the summer touring other municipalities focusing on local government one-on-one getting opportunities to connect

963
01:15:48,240 --> 01:15:52,000
Because a lot of us are in a program of one in their municipality

964
01:15:52,480 --> 01:15:59,680
And then finally having the opportunity to network with recruiters whether it was at, um, on zoom at wcma during cohort meetings

965
01:16:00,160 --> 01:16:04,880
You know, those are hopefully people that will be able to help me land me a job in the future. So all really valuable

966
01:16:06,640 --> 01:16:08,640
And then just a couple pictures to go along with that

967
01:16:09,280 --> 01:16:15,760
Shout out to greg in the public services department for amazing village connections where we learned about the water system and tour to water tower

968
01:16:16,480 --> 01:16:19,520
Carly Brandon and myself working on tiles for the mural

969
01:16:19,840 --> 01:16:21,520
That's just me at my desk

970
01:16:21,520 --> 01:16:25,760
And then these are some of the interns up in lacrosse at our summer conference

971
01:16:25,920 --> 01:16:29,360
And so great opportunities to network network with students like me

972
01:16:30,880 --> 01:16:37,840
And then all of this leads into kind of my mission statement with the presentation and the strongest takeaway for my internship is that the village of deforest has

973
01:16:37,840 --> 01:16:40,800
Ignited my passion for local government leadership. This is a career

974
01:16:40,800 --> 01:16:43,360
I'm very interested in building and taking further

975
01:16:43,600 --> 01:16:48,640
I don't think I could have said that a year ago when I agreed to take on this internship probably because I was intimidated and

976
01:16:48,960 --> 01:16:54,320
Didn't know quite what I was getting into and every opportunity that I've had to learn has has made me more interested in the work

977
01:16:54,320 --> 01:17:01,840
And then finally for some next steps and then for a photo reference. This was at the groundbreaking for firestation 2

978
01:17:05,840 --> 01:17:10,240
As many of you know, I'll be concluding the interns this internship at the end of the calendar year

979
01:17:11,600 --> 01:17:13,840
With a couple more in-person days when I back and winter break

980
01:17:14,800 --> 01:17:18,640
Hope planning to graduate with my dual major in marketing and public policy in may of

981
01:17:18,960 --> 01:17:22,800
2029 and then actively looking for new internship opportunities

982
01:17:23,760 --> 01:17:25,760
Pretty open. I

983
01:17:25,760 --> 01:17:30,400
It's and there's a lot of value diversifying my experience. So we'll see where that takes me, but

984
01:17:31,520 --> 01:17:37,840
It all goes back to thanking you all for your time and your trust and your approval of a budget that was able to fund an internship as

985
01:17:38,400 --> 01:17:43,040
Influential and experiential as this was and so I thank you for that and want to see if you have any questions

986
01:17:46,640 --> 01:17:48,160
Jan

987
01:17:48,240 --> 01:17:56,240
First I want to say with your enthusiasm and your energy and all of that. I think you're going to go far, Gavin

988
01:17:56,400 --> 01:17:58,240
Thank you. I appreciate it. You're doing a great job

989
01:17:58,640 --> 01:18:02,160
Um, but what I wanted to know do you have to know on these home reach

990
01:18:02,720 --> 01:18:06,480
Flyers, do they have these at the community center? I still have to drive them out there

991
01:18:07,200 --> 01:18:10,080
I mean, that's on my that's on my action list. That's they're on their way out there

992
01:18:10,480 --> 01:18:15,200
Oh, okay, because I was going to I'm going tomorrow and I was saying I could use some of these to take along. Oh, perfect

993
01:18:15,200 --> 01:18:18,480
Actually, I could give you a stack after the ring. Thank you very helpful

994
01:18:18,880 --> 01:18:21,440
A little off-subject, but thank you. No, that's great. I appreciate it

995
01:18:23,120 --> 01:18:27,840
Gavin, you have just been a real joy to have around you're easy and fun to pick on

996
01:18:28,560 --> 01:18:30,480
Uh, you work hard

997
01:18:30,480 --> 01:18:33,040
You've done some really good stuff. I think uh, it's

998
01:18:34,480 --> 01:18:38,880
Been a pleasure and I for one will miss your smile and exuberant face

999
01:18:39,680 --> 01:18:41,520
Thank you. I appreciate that

1000
01:18:41,520 --> 01:18:43,520
Anybody else

1001
01:18:43,760 --> 01:18:46,080
Alicia

1002
01:18:46,080 --> 01:18:49,520
Awesome. I think I echo everybody else's sentiments Gavin. So

1003
01:18:50,400 --> 01:18:53,280
Thank you and I wanted a couple questions. So

1004
01:18:54,000 --> 01:19:00,160
Um, I know you're going to finish out remotely, but what is um, like something you're going to miss about working

1005
01:19:00,720 --> 01:19:05,760
Uh in person in the village and then to what has been like the most surprising

1006
01:19:06,480 --> 01:19:10,240
Thing, um to you from your time working in the village

1007
01:19:11,120 --> 01:19:14,400
Yeah, those are two great questions. Um both easy to answer

1008
01:19:14,800 --> 01:19:19,840
Um, number one that i'm going to miss is uh being able to be a fly on the wall so consistently

1009
01:19:20,240 --> 01:19:24,560
Whether it's in meetings, um, just generally picking up on office dynamics and how

1010
01:19:25,120 --> 01:19:29,120
How a group of professionals who are so passionate about serving their community work together

1011
01:19:29,200 --> 01:19:34,960
That's a really valuable experience just being in the office and then also being able to sit in on those meetings pick up on dynamics

1012
01:19:35,040 --> 01:19:42,320
Between whether it's working with developers meeting with land owners community members, um trustees all those things

1013
01:19:42,320 --> 01:19:48,160
There's a lot of cool dynamics and relationships that go into running a local government that i'll miss some of those things

1014
01:19:48,160 --> 01:19:50,800
But I think i've built a really strong foundation

1015
01:19:51,840 --> 01:19:57,840
And then the biggest surprise and um, I'll say this is as politically as possible

1016
01:19:57,920 --> 01:20:01,760
But the we get a lot of feedback from non-residents

1017
01:20:01,840 --> 01:20:06,240
Was probably my biggest surprise and the engagement that we have from people who might not have

1018
01:20:06,880 --> 01:20:13,120
A deforest address or be a deforest taxpayer. Um, I think there's i've learned a lot of the ways in which that can

1019
01:20:13,760 --> 01:20:16,240
impact our decisions and um

1020
01:20:16,800 --> 01:20:20,480
All for all for the better as far as uh me learning what those relationships are like

1021
01:20:20,560 --> 01:20:23,200
And so it's been really valuable to to pick up on

1022
01:20:23,680 --> 01:20:27,440
Some of those things and also understand how that affects your decision making as a board

1023
01:20:27,440 --> 01:20:30,640
Jim

1024
01:20:32,720 --> 01:20:34,720
Yes, I want to thank you

1025
01:20:34,720 --> 01:20:37,920
So a little bit of my background as I work for the dot

1026
01:20:38,480 --> 01:20:42,880
And somehow I got into the role besides my regular job

1027
01:20:42,960 --> 01:20:47,760
I also work with a lot of interns and help play some at the dot. So

1028
01:20:48,400 --> 01:20:50,400
Good to know maybe talk to you later

1029
01:20:51,680 --> 01:20:52,880
Good thing. I have your

1030
01:20:53,440 --> 01:20:59,840
Why I say that I think it's a very important thing to put effort into the internships

1031
01:21:00,160 --> 01:21:05,760
I am a static that you are such a good example of that. So I'm looking at all the department heads and I hope we

1032
01:21:06,640 --> 01:21:10,240
Get more interns because I think it's a great effort

1033
01:21:11,360 --> 01:21:15,360
Opportunity is safe for yourself too. And again, they've been a great example

1034
01:21:15,360 --> 01:21:20,000
So hopefully that inspires other people and maybe we get more interns and it

1035
01:21:20,480 --> 01:21:25,840
Really creates a whole lot of the doozy enthusiasm not only safer than trends themselves

1036
01:21:25,840 --> 01:21:28,240
But I think even the staff that get to work with them

1037
01:21:28,640 --> 01:21:30,960
Never mind you or at least myself

1038
01:21:31,600 --> 01:21:38,960
Like why you actually came into the job in the first place. So I thank you for leading that off for all of us

1039
01:21:39,760 --> 01:21:41,040
following through

1040
01:21:41,040 --> 01:21:43,040
Yeah, it's been my pleasure. Thank you

1041
01:21:44,560 --> 01:21:46,560
Anyone else

1042
01:21:47,200 --> 01:21:49,200
Just have to hammer the point home

1043
01:21:49,440 --> 01:21:51,440
Gavin you're very impressive and

1044
01:21:52,320 --> 01:21:54,160
I'm going to miss I know you're not leaving us yet

1045
01:21:54,160 --> 01:22:00,960
But I am going to miss seeing you around and just want to emphasize like others have your passion and your positivity is really

1046
01:22:01,440 --> 01:22:02,880
um

1047
01:22:02,880 --> 01:22:05,040
special to see and unique and

1048
01:22:05,840 --> 01:22:10,320
The world needs more of that. So I wish you the best in in your future and you're going to go really far

1049
01:22:10,640 --> 01:22:12,640
I really really appreciate that. Thank you

1050
01:22:13,600 --> 01:22:16,480
I'm afraid that's the end of the affection

1051
01:22:17,600 --> 01:22:20,800
Been waiting all summer now. Yeah, thanks a lot. I appreciate it

1052
01:22:24,720 --> 01:22:26,720
Next up

1053
01:22:26,720 --> 01:22:33,040
presentation of the initial 2027 department budget updates regarding the community development department and Alex

1054
01:22:33,040 --> 01:22:35,040
I

1055
01:22:36,560 --> 01:22:38,560
Know

1056
01:22:42,240 --> 01:22:44,240
Got the keyboard

1057
01:22:52,000 --> 01:22:55,280
I just want to stress that this is a preliminary budget because I will be adding a

1058
01:22:55,600 --> 01:22:59,040
management intern or just an intern in general after hearing Jim's comments later

1059
01:23:03,040 --> 01:23:05,040
You

1060
01:23:18,960 --> 01:23:20,960
Okay

1061
01:23:21,760 --> 01:23:29,120
So just to walk through again a preliminary budget for the community development department I give a little bit of an overview here of the department itself

1062
01:23:30,000 --> 01:23:34,320
We are a smaller team. It consists of myself as community development director

1063
01:23:34,480 --> 01:23:38,160
Our zoning administrator, Brandy Cooper and then our admin assistant Rachel Covey

1064
01:23:39,600 --> 01:23:41,600
We cover a couple different

1065
01:23:42,320 --> 01:23:43,840
facets, I guess

1066
01:23:43,840 --> 01:23:45,840
permitting and development

1067
01:23:45,840 --> 01:23:51,120
That includes everything I referred to earlier we on tried for building inspection services our team

1068
01:23:51,760 --> 01:23:58,240
Coordinates pretty heavily with their building inspector and their admin side of things to get intake on permits

1069
01:23:58,800 --> 01:24:01,360
Process inspections fees those types of things

1070
01:24:02,560 --> 01:24:08,800
We also have development intake process through our online application and review of those developments

1071
01:24:08,800 --> 01:24:12,160
So when somebody's coming in to build a project they have to go through our system

1072
01:24:12,800 --> 01:24:14,800
And then we also contract out

1073
01:24:15,360 --> 01:24:21,200
As of this year. This was the first year we contracted out for code enforcement services previously. We had had that in house

1074
01:24:23,280 --> 01:24:24,960
Long-range planning

1075
01:24:24,960 --> 01:24:33,120
This covers more of the comprehensive plan housing studies infrastructure plans anything that is sort of a guiding document for the village

1076
01:24:33,600 --> 01:24:35,600
With a longer tenure

1077
01:24:36,160 --> 01:24:38,640
And then on the economic development side of things

1078
01:24:39,360 --> 01:24:43,920
Assisting with site selection for developers or businesses looking to locate within the community

1079
01:24:44,880 --> 01:24:49,600
Connecting with our local large and small employers to understand their needs

1080
01:24:50,320 --> 01:24:52,320
Both in terms of growth within the village

1081
01:24:53,200 --> 01:24:55,600
And any other pain points they may have and then

1082
01:24:56,320 --> 01:24:58,800
We have a limited role in small business support

1083
01:24:59,280 --> 01:25:03,840
But hopefully that is transitioning a little bit more to the chamber, which we'll kind of touch on here in a little bit

1084
01:25:05,440 --> 01:25:08,560
And feel free to stop me at any point and ask questions

1085
01:25:09,120 --> 01:25:12,720
A little bit of historicals on the budget. I'll zoom out here

1086
01:25:12,880 --> 01:25:14,880
Try to pull a picture

1087
01:25:15,840 --> 01:25:20,400
So on the left you'll see the last three years including this year of historical budgets

1088
01:25:20,880 --> 01:25:24,880
Generally speaking, we kind of break into five different categories

1089
01:25:25,440 --> 01:25:29,120
The largest of which on the left-hand side you'll see is our building inspection

1090
01:25:29,680 --> 01:25:34,320
So just one point to note about this because we do contract out for services

1091
01:25:34,640 --> 01:25:39,760
We also have revenue that comes to offset those building inspection costs so everything that

1092
01:25:40,560 --> 01:25:44,800
All the costs that we're incurring for general engineering to go out and do these building inspections

1093
01:25:45,120 --> 01:25:50,880
We're also recovering those costs through inspection fees to the private side of things as they make those requests

1094
01:25:51,440 --> 01:25:54,560
Planning services this entails we currently utilize

1095
01:25:55,280 --> 01:26:00,720
Third-party planning consultant mark roffers. He's been with the village for again 20 something years

1096
01:26:01,600 --> 01:26:06,560
Has done everything from long-range plans comprehensive plans housing studies to

1097
01:26:07,200 --> 01:26:11,920
Are basically every development review that we have come in. He's the lead on those reviews

1098
01:26:12,560 --> 01:26:16,320
So planning services are costs associated with his services

1099
01:26:16,960 --> 01:26:22,640
Professional services this includes legal review. It now includes third-party code enforcement. It also

1100
01:26:23,440 --> 01:26:29,760
Includes our use of veer bicker for civil engineering and their cost for development review as well

1101
01:26:30,880 --> 01:26:32,880
Special projects these are things like

1102
01:26:33,280 --> 01:26:39,680
The housing affordability and fee study reports that we do some of that statutorily required for us to have that

1103
01:26:40,320 --> 01:26:45,840
And then on the admin side of things that stuff like the project management software that we use trading

1104
01:26:46,400 --> 01:26:49,840
Conferences and then annual subscriptions and dues as well

1105
01:26:50,640 --> 01:26:57,680
So looking at 2027 on the right-hand side again preliminary because we're adding the management piece just or the intern piece just to be clear

1106
01:26:58,480 --> 01:27:06,400
Building inspection looking at our historical numbers and where we're at in terms of future development. We're projecting that to be a little bit lower

1107
01:27:07,600 --> 01:27:11,280
Planning services. I've actually added a little bit of cost there

1108
01:27:12,000 --> 01:27:17,200
Percentage-wise it's roughly a 38 percent increase which is sizable nominally or dollar amount

1109
01:27:17,440 --> 01:27:23,200
It's not necessarily on our overall budget as impactful, but I'll talk in a few minutes here about why

1110
01:27:23,760 --> 01:27:29,360
Or adding that you can see in parentheses additional staff coordination. It's tied to another request later

1111
01:27:30,320 --> 01:27:37,200
Professional services. There's an increase that's built into our code enforcement contract. This is generally associated with that

1112
01:27:38,320 --> 01:27:46,160
Special projects. We don't have a ton of special projects on the horizon for 2027 outside of our statutory requirements for housing studies

1113
01:27:46,720 --> 01:27:48,720
And then on the admin side

1114
01:27:49,440 --> 01:27:52,640
I think we've had we haven't had the attendance

1115
01:27:53,360 --> 01:27:57,200
To some of the conferences and training in the over the last couple years. So

1116
01:27:58,160 --> 01:28:00,960
Based on our usage you've kind of dialed that down a little bit as well

1117
01:28:01,440 --> 01:28:05,600
And then you'll see right now we're projecting in that zero increase for the department as a whole

1118
01:28:08,400 --> 01:28:12,560
Um as always try to tie these budget conversations back to our strategic plan

1119
01:28:12,800 --> 01:28:16,720
So I pulled a couple from the strategic plan to kind of orient us here

1120
01:28:17,120 --> 01:28:21,440
The first being efficient staffing and the language below is pulled directly from the strategic plan

1121
01:28:21,520 --> 01:28:27,360
So evaluate growth of positions in correspondence with facility growth population growth and valuation growth

1122
01:28:28,160 --> 01:28:35,520
Number two is partnership explore ways to partner with entities like the deforest Windsor chamber to support local business development in the community

1123
01:28:36,240 --> 01:28:42,320
And then number three is smart growth create a map to share with elected officials and planning and zoning committee members

1124
01:28:42,720 --> 01:28:46,880
That illustrates the functional boundaries of future growth. We'll touch on each of those here

1125
01:28:49,600 --> 01:28:51,920
So uh new for 2027

1126
01:28:52,960 --> 01:28:57,360
I am requesting additional staff, which would be a junior planner

1127
01:28:58,240 --> 01:29:04,320
And uh when I mentioned an increase in our consulting services that would be my goal would be to

1128
01:29:04,720 --> 01:29:10,960
Uh have some additional touch points between our existing consulting planner and this new staff member to sort of build there

1129
01:29:11,680 --> 01:29:15,200
Well to be perfectly frank to do a little bit of institutional knowledge transfer

1130
01:29:15,200 --> 01:29:20,240
Our consulting planner has been with the village for a long long time and has communicated to me that they're

1131
01:29:20,640 --> 01:29:24,960
sort of eyeing the um retirement the big r word in the near future

1132
01:29:25,440 --> 01:29:31,600
So uh trying to get a jump on that and having more connection between uh future staff here and then our

1133
01:29:32,320 --> 01:29:36,400
Historical planner to kind of plan for that transition. I think it's going to be extremely important

1134
01:29:36,720 --> 01:29:39,440
Especially given how much we've been growing over the past couple of years

1135
01:29:39,920 --> 01:29:43,600
Um, it also helps us build in house capacity as I mentioned. We're a smaller staff

1136
01:29:44,080 --> 01:29:48,800
Um, and we are the fastest one of the fastest growing communities in the state

1137
01:29:49,520 --> 01:29:53,200
We've been fortunate enough to have a consulting planner who has a lot of capacity

1138
01:29:53,200 --> 01:29:57,440
But he also has other communities and we've run into pinch points over the last couple of years

1139
01:29:57,840 --> 01:30:00,400
With our ability to handle development review as it comes in

1140
01:30:01,600 --> 01:30:06,640
Um, so we'll talk about that a little bit more here the other one that's highlighted on the right side is tourism partnership

1141
01:30:06,720 --> 01:30:13,920
So you all are uh relatively familiar with this already after having approved an agreement with the uh the forest winds or chamber of commerce

1142
01:30:14,560 --> 01:30:20,240
For partnership to fund a tourism director. So we'll touch on that a little bit here as well

1143
01:30:22,240 --> 01:30:27,600
Looking at the junior planner or planner two as the um apa refers to it

1144
01:30:27,920 --> 01:30:33,440
This would be looking for somebody with a few years of municipal experience potentially private sector experience as well

1145
01:30:33,920 --> 01:30:38,960
Master's degree would be preferred. Um, this would be the staff person to our planning and zoning commission

1146
01:30:39,920 --> 01:30:41,920
uh, you can see in a survey of

1147
01:30:42,720 --> 01:30:47,200
comparable communities primarily within dane county but also looking a little bit outside of our

1148
01:30:47,920 --> 01:30:54,720
More on the east side of the state the comparable salary range for a plan or two is in the 72 to $94,000 range

1149
01:30:55,280 --> 01:31:01,600
The benefits estimate is just using a percent adjustment. So the total budgetary impact would be roughly 97 to 127,000

1150
01:31:02,080 --> 01:31:04,800
Depending on where that lands and who we're able to look at

1151
01:31:05,680 --> 01:31:08,080
some of the the task that the staff member would be

1152
01:31:08,960 --> 01:31:16,720
Tasked with would be comprehensive planning. So that's that long range planning activities. Uh, the last update that we did was in 2023

1153
01:31:17,360 --> 01:31:20,960
Um, so this would uh get them ahead of our next update

1154
01:31:21,680 --> 01:31:26,800
as well as um proposing different changes to land use regulations or zoning codes

1155
01:31:27,600 --> 01:31:31,520
The development review as we keep getting projects coming in they would be leading that

1156
01:31:32,000 --> 01:31:37,680
I think in the interim they would be doing that under mark was our current planner and then transitioning into a lead role too

1157
01:31:37,760 --> 01:31:42,960
But I my preference would be to get somebody who has the technical skill set to review these out the gate

1158
01:31:43,440 --> 01:31:50,960
So that uh mark over the next three years can focus on some of the more complex ones and this individual would be able to handle some of the

1159
01:31:51,360 --> 01:31:53,360
Less complex development reviews

1160
01:31:54,320 --> 01:31:55,520
Um

1161
01:31:55,600 --> 01:32:01,440
One, I guess in house skill that we've lacked which could potentially have a budgetary impact too

1162
01:32:01,520 --> 01:32:04,560
Would be to find somebody with uh gis and mapping skills

1163
01:32:05,040 --> 01:32:10,880
Currently we rely on our consulting with veer bicker to do all that for us to be able to bring some of that house

1164
01:32:10,880 --> 01:32:14,640
I think would be uh strategic from a cost management standpoint

1165
01:32:15,760 --> 01:32:17,600
And time standpoint

1166
01:32:17,600 --> 01:32:23,360
And then to be able to get out into the community and this is a critical one that I want to focus on too because

1167
01:32:24,080 --> 01:32:26,080
Using a third-party consultant

1168
01:32:26,080 --> 01:32:28,800
They're not here in the community on a day-to-day basis

1169
01:32:28,960 --> 01:32:32,480
Certainly they're very familiar with the community and they've done public engagement

1170
01:32:32,560 --> 01:32:36,000
But to be have to have somebody here on a day-to-day basis to actually get out

1171
01:32:36,400 --> 01:32:40,400
And listen to the community and get more feedback as we do some of our long range planning

1172
01:32:40,400 --> 01:32:43,120
I think that's going to be a big benefit of having somebody in house

1173
01:32:44,640 --> 01:32:46,160
Yeah

1174
01:32:46,160 --> 01:32:48,160
Alex when you said the no not new

1175
01:32:48,240 --> 01:32:52,080
Uh addition to the budget that was minus this position

1176
01:32:53,600 --> 01:32:56,960
So the staffing pieces are not held I should clarify

1177
01:32:57,360 --> 01:33:04,720
That has nothing to this the benefit of the cell or the staff position is not reflected in the community development department budget

1178
01:33:04,720 --> 01:33:08,080
I think staffing is in a different area the general budget

1179
01:33:10,640 --> 01:33:15,840
Yeah, generally what we what we do on our financial management side is we

1180
01:33:17,040 --> 01:33:18,560
Budget the salaries

1181
01:33:18,560 --> 01:33:26,400
Separately depending on whether their salary or wage employees and then we figure that into the overall expensive items

1182
01:33:26,800 --> 01:33:29,680
So we'll you'll see from Brandon as we go through

1183
01:33:30,400 --> 01:33:38,320
Uh, we have a number of positions and so what we'll do is we'll add the total impact including salary and benefits

1184
01:33:38,800 --> 01:33:43,360
To help you or assist you in deciding which ones are priorities

1185
01:33:43,920 --> 01:33:49,120
Um, so staff larger projects, um that that impact the operational side

1186
01:33:49,680 --> 01:33:53,120
And so what that helps to do is see what the total percentage impact is

1187
01:33:53,680 --> 01:33:57,760
Not only not just for the department budget, but for the overall budget

1188
01:33:58,880 --> 01:34:02,800
So to answer your question, you know that net new increase does not include this

1189
01:34:02,880 --> 01:34:07,040
But also I will say that current staff has not included in that uh budget to begin with

1190
01:34:08,960 --> 01:34:11,760
Again just talking about this uh transition so both

1191
01:34:12,560 --> 01:34:19,840
Both our consultant and then some in-house staff have also are also eyeing the big r word over the next three to five years

1192
01:34:20,320 --> 01:34:27,440
So, uh bringing this again would transfer some of that knowledge help to uh, kind of build capacity in house, but also

1193
01:34:28,160 --> 01:34:32,160
current practices when we have development come in that has our

1194
01:34:32,800 --> 01:34:40,480
Consultings review we have a reimbursement agreement with those so a lot of the cost is actually offset by the developer paying for those reviews

1195
01:34:40,960 --> 01:34:47,440
This gives us an opportunity to potentially capitalize on that and shift some of our billing practices if we have that in house

1196
01:34:48,000 --> 01:34:52,800
Um rather than having that cost passed directly to a third party consultant

1197
01:34:52,800 --> 01:34:57,680
We can sort of be a little bit more strategic in how we bill out for those activities in house

1198
01:34:58,480 --> 01:35:02,480
Um, the other piece here is smoothing out growth growth phases

1199
01:35:03,280 --> 01:35:04,240
So

1200
01:35:04,240 --> 01:35:08,560
There's a saying well, I guess conceptually in planning when the iron is hot

1201
01:35:08,800 --> 01:35:15,200
You're basically doing development review constantly, which we've been for the last three to five years really

1202
01:35:15,760 --> 01:35:19,600
Um, and then when things sort of slow down you're doing more at the long range planning

1203
01:35:19,680 --> 01:35:23,440
Again, that's just sort of a capacity management thing to be able to bring that in house

1204
01:35:23,440 --> 01:35:30,000
I think will allow us to kind of smooth the bumps on that and be able to uh, do a little bit more long range planning while we have

1205
01:35:30,640 --> 01:35:32,720
um the iron hot so to speak

1206
01:35:32,800 --> 01:35:34,720
Um

1207
01:35:34,720 --> 01:35:40,960
So that's the the plan or position that I'd like to look at to transition over to the partnership with the chamber

1208
01:35:41,440 --> 01:35:44,560
Again, this is not reflected in the community development department budget

1209
01:35:44,640 --> 01:35:49,280
But I did want to touch on it because I think it's important and I think bill you can correct me if i'm wrong

1210
01:35:49,280 --> 01:35:53,360
But I think this is going to be in fund 230 and budget budgetary standpoint

1211
01:35:53,600 --> 01:35:55,600
Yeah

1212
01:35:55,600 --> 01:36:01,920
Yeah, so this this position is actually created and hired by the chamber

1213
01:36:02,640 --> 01:36:06,640
uh, well, what technically uh the flow of dollars here as well

1214
01:36:07,200 --> 01:36:10,560
Look at creating actually a separate fund to manage

1215
01:36:11,840 --> 01:36:12,720
uh

1216
01:36:12,720 --> 01:36:14,400
room rent

1217
01:36:14,400 --> 01:36:17,840
Taxes coming in and so then from there we would do a transfer

1218
01:36:18,640 --> 01:36:20,880
uh, so many percent to the

1219
01:36:21,440 --> 01:36:25,280
uh chamber for commission for tourism, um, responsibilities

1220
01:36:26,160 --> 01:36:29,520
And then what we would do is would transfer the remaining 30

1221
01:36:30,640 --> 01:36:32,640
Into fund 230

1222
01:36:32,640 --> 01:36:34,880
What that potentially does is

1223
01:36:34,880 --> 01:36:41,040
Well, it would provide relief to fund 230 if you remember there's about a hundred thousand dollars of tax

1224
01:36:41,520 --> 01:36:46,080
Impacts going in there. So tax dollars going into fund 230 to support that

1225
01:36:46,640 --> 01:36:49,440
And as that as the tax base girls

1226
01:36:50,320 --> 01:36:53,280
uh over time, um as rooms come online

1227
01:36:53,920 --> 01:36:57,120
uh, because that's that's in a two-year cycle. So

1228
01:36:57,840 --> 01:37:01,120
uh, we believe that the hampton will be at, um

1229
01:37:02,080 --> 01:37:05,280
You know, a capacity or stabilization within

1230
01:37:05,920 --> 01:37:10,880
Three years they're going to open doors in that september time frame. So the first four years next year

1231
01:37:11,520 --> 01:37:13,520
and then

1232
01:37:13,520 --> 01:37:15,520
You start the clock after that and then

1233
01:37:15,920 --> 01:37:19,040
Um, I believe that marion has about 12 months

1234
01:37:19,520 --> 01:37:22,960
Behind the hampton and so that will steadily build up

1235
01:37:23,440 --> 01:37:29,520
Which will then provide us additional relief from fund 230 to move that down post dollars back into the general fund

1236
01:37:31,120 --> 01:37:32,320
So

1237
01:37:32,320 --> 01:37:36,240
Uh, this position would likely be hired in 2027 and I just wanted to cut

1238
01:37:36,800 --> 01:37:42,960
Highlight some of the terms from the agreement that the village executed as they relate to budgets since we are talking budgets

1239
01:37:43,520 --> 01:37:44,720
um

1240
01:37:44,720 --> 01:37:47,520
So after we provide notice to the chamber they would make this hire

1241
01:37:48,080 --> 01:37:54,160
Uh funded from room tax dollars as bill was talking about there from an oversight standpoint. I serve on the

1242
01:37:54,400 --> 01:37:58,000
Uh chamber board of commerce or excuse me the chamber board of directors

1243
01:37:58,160 --> 01:38:04,400
So I will have monthly financial statements reviews of the activities that are associated with this position

1244
01:38:04,880 --> 01:38:11,600
We've also uh, we'll be getting quarterly reports and then the position will be coming to do an annual presentation to you all

1245
01:38:12,080 --> 01:38:14,080
As part of their the agreement as well

1246
01:38:14,160 --> 01:38:18,400
They have to come and have a budget approved by the village board and then any

1247
01:38:18,880 --> 01:38:24,160
Increases above that budget or increases to the salary for the position have to be approved by the village board

1248
01:38:24,640 --> 01:38:27,920
And uh, that budget is an annual request that they'll have to make of you all

1249
01:38:30,560 --> 01:38:35,920
I mentioned the third piece of the strategic plan was this idea of planning for future growth

1250
01:38:36,000 --> 01:38:40,080
Obviously, we have our comprehensive plan. This was something that we had in the budget for this year

1251
01:38:40,080 --> 01:38:45,120
2026. It's an infrastructure growth plan, which takes a long look out into uh

1252
01:38:45,920 --> 01:38:46,880
40

1253
01:38:46,880 --> 01:38:50,640
50 year time frame about the extensive utility service in the village

1254
01:38:51,280 --> 01:38:54,640
Um, just wanted to give you a sense of what the timing looks like for this

1255
01:38:55,040 --> 01:38:59,520
We are uh, you'll be seeing in the next if not the next meeting perhaps in september

1256
01:38:59,920 --> 01:39:02,000
A contract for services to put this in place

1257
01:39:02,640 --> 01:39:06,080
With the plan being delivered in 2027. So we will get

1258
01:39:06,320 --> 01:39:10,560
Uh, some materials out to you for review at that point and then talking about

1259
01:39:11,440 --> 01:39:16,240
How that integrates with some of this additional planning staff and our long-range planning efforts

1260
01:39:17,440 --> 01:39:24,320
2023, I believe was five years after we had done the previous update to the comprehensive plan that this could be perfectly into a

1261
01:39:24,880 --> 01:39:26,880
2028 comprehensive plan update

1262
01:39:27,520 --> 01:39:33,440
Uh, perhaps as a sort of cut your teeth moment to this junior planner as well to integrate that in there too

1263
01:39:33,520 --> 01:39:39,600
So, um, the goal with this is to just give a better sense of currently the comprehensive plan has growth phasing policies

1264
01:39:40,080 --> 01:39:46,080
This gives us a better sense and evidential backing to how we go about making those policies

1265
01:39:48,320 --> 01:39:49,920
Yeah

1266
01:39:49,920 --> 01:39:53,760
I just have a comment early in your presentation you talked about

1267
01:39:54,320 --> 01:40:01,280
Us think you called it like special studies or something like that and you said and how there really wasn't a whole lot of those

1268
01:40:02,000 --> 01:40:04,240
But I was personally thinking about this and

1269
01:40:04,960 --> 01:40:11,680
Knowing that say we're going to hopefully come out of an infrastructure growth plan sometime in 27

1270
01:40:12,320 --> 01:40:14,320
I would hope that's going to kick off

1271
01:40:14,800 --> 01:40:16,800
A number of studies

1272
01:40:16,800 --> 01:40:21,200
And even though like the comprehensive plan I agree that it's going to take a longer thing

1273
01:40:21,600 --> 01:40:23,040
But I also

1274
01:40:23,040 --> 01:40:25,600
I'm thinking more about like say the official maps

1275
01:40:26,160 --> 01:40:31,360
Maybe trail networks and things like that where I think you could maybe kick those

1276
01:40:32,480 --> 01:40:34,000
Out quicker

1277
01:40:34,000 --> 01:40:40,880
So i'm bringing that up as is that something that we want to incorporate into a 2027 plan

1278
01:40:42,240 --> 01:40:44,480
Yeah, I can definitely take a look at that

1279
01:40:44,480 --> 01:40:51,440
I think the tricky part with with some of these plans especially an infrastructure growth plan is that it involves and impacts multiple

1280
01:40:52,240 --> 01:40:59,120
Disciplines or departments, so I would think the public services department, especially when you're talking about transportation plans those types of activities

1281
01:41:00,560 --> 01:41:08,800
Would either cost share or or have sort of an outcome from whatever that plan may be if it's a transportation network plan those types of things

1282
01:41:09,040 --> 01:41:14,480
So for example this plan of itself for 2026 was not budgeted in the community development department

1283
01:41:14,720 --> 01:41:16,800
But was funded across different divisions

1284
01:41:16,800 --> 01:41:20,800
So it certainly is something that we could look at and try to plan for in that way

1285
01:41:22,160 --> 01:41:26,320
Yeah, I think that I think the policy decision that needs to be had is whether or not you want to do

1286
01:41:26,480 --> 01:41:29,520
Separately and ahead of the con plan or as part of the con plan

1287
01:41:30,160 --> 01:41:35,680
As you think about, you know, how many times as the village we want to go out to the community to make

1288
01:41:36,320 --> 01:41:38,320
those surveys and those requests

1289
01:41:38,720 --> 01:41:42,880
uh within this time frame 2028 is also the the redoing of the

1290
01:41:43,520 --> 01:41:46,880
What the expiration of the current strategic plan so that that

1291
01:41:47,520 --> 01:41:54,720
All of those plans for the future growth the future of the forest kind of coincides around that 2028

1292
01:41:55,520 --> 01:41:57,520
timeframe and so

1293
01:41:58,080 --> 01:42:00,080
You know when you think about potentially

1294
01:42:01,760 --> 01:42:04,560
Public hearings information meeting the surveys

1295
01:42:05,360 --> 01:42:10,080
I mean a lot of the community is going to get hit with a lot of information at once

1296
01:42:10,640 --> 01:42:14,240
And so controlling some of the confusion that might be out there

1297
01:42:15,200 --> 01:42:16,720
replication of

1298
01:42:17,040 --> 01:42:21,680
Opportunity, I think that's something that also has to be discussed through this process

1299
01:42:24,800 --> 01:42:29,920
Yes, my ad with that is the maybe we could look at it is more or less like a neighborhood plan that

1300
01:42:30,560 --> 01:42:34,720
A specific location. I just worry about some of the growth that we've been having

1301
01:42:35,440 --> 01:42:37,440
out and

1302
01:42:37,440 --> 01:42:40,800
Not really out anywhere that's not quite around the peripheral

1303
01:42:41,520 --> 01:42:45,760
If they're necessarily getting the trail networks or the sidewalk plans

1304
01:42:46,480 --> 01:42:48,800
Instituteed and things like that. I don't want

1305
01:42:49,600 --> 01:42:54,720
Growth to happen and then have us have to do improve my projects after the fact

1306
01:42:55,360 --> 01:42:56,560
So

1307
01:42:56,560 --> 01:42:58,160
That was my

1308
01:42:58,160 --> 01:43:00,400
Yeah, I think that's helpful feedback

1309
01:43:00,720 --> 01:43:07,520
We could probably take another look at the scope and the geographic locations of this growth growth plan and and maybe have a better sense from

1310
01:43:07,920 --> 01:43:09,920
looking at that a little bit

1311
01:43:11,360 --> 01:43:13,360
Uh

1312
01:43:13,360 --> 01:43:15,360
That's all I had

1313
01:43:15,440 --> 01:43:17,440
question

1314
01:43:17,440 --> 01:43:18,960
Oh

1315
01:43:18,960 --> 01:43:20,960
Going back to the junior planner

1316
01:43:21,600 --> 01:43:22,960
Um

1317
01:43:22,960 --> 01:43:29,840
You see that the total impact we're approximately going to be 97,000 to 127,000

1318
01:43:31,280 --> 01:43:37,520
Does that take into account then would we be reducing any of the total impact from our senior

1319
01:43:38,720 --> 01:43:39,760
Um

1320
01:43:39,760 --> 01:43:41,120
lander

1321
01:43:41,120 --> 01:43:44,320
Yeah, so eventually yes, so if you

1322
01:43:45,040 --> 01:43:46,880
call

1323
01:43:46,880 --> 01:43:49,040
So here where I said there's a

1324
01:43:49,920 --> 01:43:56,080
proposing an increase for next year for additional staff coordination with that senior planner with um marker offers

1325
01:43:56,480 --> 01:43:58,960
And that was mostly born out of the thought that

1326
01:43:59,360 --> 01:43:59,760
um

1327
01:43:59,760 --> 01:44:06,880
Just trying to get them more touch points in that in next year to be able to do some of that knowledge transfer to get them up to speed quicker

1328
01:44:07,360 --> 01:44:12,000
Um, but eventually yes, that would be uh reducing with the thought that this position

1329
01:44:12,400 --> 01:44:15,840
Called in three to five years grows into that senior planner and is the replacement

1330
01:44:16,800 --> 01:44:18,800
Thanks

1331
01:44:23,840 --> 01:44:25,840
Anybody else

1332
01:44:26,880 --> 01:44:28,880
Thank you, Alex

1333
01:44:33,040 --> 01:44:35,680
Um old business resolution

1334
01:44:37,840 --> 01:44:39,840
I miss something

1335
01:44:41,920 --> 01:44:50,400
Resolution 2026 dash 096 a resolution adopting the village of the forest engaged to forest public engagement tool policy

1336
01:44:51,440 --> 01:44:53,440
Gavin will be doing that presentation

1337
01:44:54,640 --> 01:45:00,320
Yes with some assistance from al bill and then stacey is needed. So, uh, I might defer questions to

1338
01:45:00,880 --> 01:45:01,920
Um

1339
01:45:01,920 --> 01:45:04,640
To some staff as well. Uh, so just for a little bit of background

1340
01:45:04,640 --> 01:45:09,760
Um, if you if you've read the memo and seen the policy proposal

1341
01:45:10,240 --> 01:45:16,160
Um, as you all know engaged to forest is our our public facing engagement website that allows for opportunities for residents to

1342
01:45:16,720 --> 01:45:22,240
Uh engage provide feedback. Um, and currently engage with each other on projects

1343
01:45:22,960 --> 01:45:26,320
Development community updates. Um, you name it. It's on there

1344
01:45:26,800 --> 01:45:28,800
Uh, this policy

1345
01:45:28,800 --> 01:45:36,800
Is it old business because this comes as a presentation from a priority set by a former board three trustees who are currently on this board

1346
01:45:37,040 --> 01:45:39,120
Were on that board when this was an issue

1347
01:45:39,120 --> 01:45:45,680
And so, um, as you've read the feedback to or the excuse me the forum tool on engaged to forest is a

1348
01:45:46,160 --> 01:45:54,560
Uh report comment and reply upvote downvote style engagement feature that allows users to post comments reply directly to comments

1349
01:45:55,040 --> 01:45:56,480
add

1350
01:45:56,560 --> 01:46:00,240
Upvotes downvotes, um post anything and it is publicly available

1351
01:46:00,720 --> 01:46:05,840
And uh, you're able to respond to it as well. And so this is a valuable resource that has shown

1352
01:46:06,320 --> 01:46:10,320
Um, success and a lot of value in some projects including

1353
01:46:10,880 --> 01:46:15,040
Um mountain biking at birdhouses some of those project pages that have been on engaged to forest

1354
01:46:15,520 --> 01:46:23,280
Uh, then came the fluoride discussion and there were a total of 282 comments on a on the threat of of

1355
01:46:24,000 --> 01:46:28,560
Input and many of them were were were fell out of

1356
01:46:30,320 --> 01:46:38,480
It ran amok. They fell out of alignment with our goal with the with the feature and so at that time the board had requested that we look at a way to

1357
01:46:39,200 --> 01:46:40,000
um

1358
01:46:40,000 --> 01:46:44,880
Limit to the use of that engagement tool and so that is what i've brought to you today

1359
01:46:45,120 --> 01:46:52,160
I do want to make one amendment to my memo that says the requested village board focuses action. This is action and or discussion

1360
01:46:52,640 --> 01:46:59,120
Um, this is opening the conversation gauging the temperature of the current board as your priorities may have changed

1361
01:46:59,200 --> 01:47:03,920
And so really this is an opportunity for us to see where we find this as a priority

1362
01:47:04,400 --> 01:47:10,080
Um, essentially this would be if if approved as is this would be limiting the use of

1363
01:47:10,640 --> 01:47:17,840
Uh, the forum tool on engaged to forest and prioritizing other features that allow for direct feedback to be sent to

1364
01:47:18,560 --> 01:47:23,040
Anyone you want you can put input and email address and it'll be sent to that person when the feedback submitted

1365
01:47:23,520 --> 01:47:24,720
um

1366
01:47:24,720 --> 01:47:30,960
And then those those comments would be used in making decisions would be sent to department heads the communications manager and dispersed as such

1367
01:47:31,520 --> 01:47:39,680
Um, there are options right? Uh, I'd look to three number one would be where we're right now is is is no involvement leaving

1368
01:47:40,160 --> 01:47:42,160
The forum tool open and available

1369
01:47:42,480 --> 01:47:49,120
Um, we do use a third party moderation the open point software auto removes posts with obscene or profane language

1370
01:47:49,440 --> 01:47:56,160
Things like that they get placed in a waiting room. Um, and then can be released if they were if they weren't moderated for some reason that isn't inappropriate

1371
01:47:56,960 --> 01:48:01,120
And so that would be option one option two would be this limited forum style

1372
01:48:01,200 --> 01:48:06,800
And so essentially the policy is here so you can see what an option would be and then the third would be to fully

1373
01:48:07,760 --> 01:48:10,080
disallow that engagement from happening and

1374
01:48:10,880 --> 01:48:12,880
All our options in action that you can take

1375
01:48:13,360 --> 01:48:18,480
Um, but opening that floor to discussion now. You want to see if Stacy your bill or i'll had anything to add on that

1376
01:48:21,920 --> 01:48:23,920
Yeah, Gavin you gave a good job

1377
01:48:24,720 --> 01:48:28,320
Representing kind of the history and we're looking at here this

1378
01:48:28,960 --> 01:48:33,440
This subject is complex in that not only does it

1379
01:48:34,240 --> 01:48:40,400
Consider what the village is trying to accomplish in regards to communication and engagement

1380
01:48:40,960 --> 01:48:42,960
not only on

1381
01:48:44,080 --> 01:48:48,320
Percate projects that need comment that are more legislative in nature

1382
01:48:48,960 --> 01:48:53,920
Uh, but also we utilize engage in the tools on a gauge to display

1383
01:48:54,560 --> 01:48:59,680
Uh more statutorily required or ordinance required projects

1384
01:49:00,240 --> 01:49:02,480
for example, you'll see that that

1385
01:49:03,040 --> 01:49:06,480
um on certain projects like the birdhouses like

1386
01:49:07,200 --> 01:49:08,560
um

1387
01:49:08,560 --> 01:49:10,400
wildlife management system

1388
01:49:11,120 --> 01:49:12,640
Uh, like fluoride

1389
01:49:12,640 --> 01:49:17,840
Um, there was this open forum and commenting tool available

1390
01:49:18,480 --> 01:49:22,160
Um, and those are more legislative policy decision

1391
01:49:22,880 --> 01:49:26,880
Uh, whereas for development, uh, we have more of a

1392
01:49:27,440 --> 01:49:33,840
Displaying of information and less commenting because within our ordinances in the state statutes

1393
01:49:34,400 --> 01:49:36,400
there's certain requirements, um

1394
01:49:37,280 --> 01:49:38,480
that

1395
01:49:38,480 --> 01:49:42,720
Portray the the process of development and approvals and when

1396
01:49:43,440 --> 01:49:46,160
um public comment is interjected into that

1397
01:49:46,960 --> 01:49:48,960
I will also say that

1398
01:49:50,240 --> 01:49:53,040
This is a tool for the village. It's not the only tool

1399
01:49:53,360 --> 01:49:55,840
uh in regards to engagement and and

1400
01:49:56,640 --> 01:49:58,640
and uh public commenting

1401
01:49:58,720 --> 01:50:00,720
uh, it's intended as we

1402
01:50:01,760 --> 01:50:03,760
Develop the communications

1403
01:50:04,480 --> 01:50:10,480
Department to be able to utilize a number of tools to receive comments suggestions questions

1404
01:50:11,120 --> 01:50:12,160
on

1405
01:50:12,160 --> 01:50:13,440
Projects

1406
01:50:13,440 --> 01:50:19,040
And so with that complexity we also in regards to public commenting and public forums

1407
01:50:19,520 --> 01:50:22,000
We also have the the complexity of

1408
01:50:22,640 --> 01:50:29,840
Um, what is legal and what it's not legal. Uh, what is a liability in our risk when we open up a public forum

1409
01:50:30,400 --> 01:50:33,440
um, particularly in in regards to

1410
01:50:34,080 --> 01:50:37,360
um, open meetings law walking quorums and or

1411
01:50:38,000 --> 01:50:42,800
Speech and we've thought what that um when we've talked about our our

1412
01:50:43,600 --> 01:50:45,600
public comment policy, um

1413
01:50:46,560 --> 01:50:50,640
That uh, those those challenges continue to exist

1414
01:50:51,200 --> 01:50:54,080
whether that's um a forum here in person

1415
01:50:54,640 --> 01:50:59,760
Or a forum that we control on a website like engaged before us

1416
01:51:00,320 --> 01:51:05,760
So there is a mix of of different priorities and different requirements that we need to consider

1417
01:51:06,320 --> 01:51:08,320
Um as we go through this

1418
01:51:08,720 --> 01:51:11,760
We're happy to ask answer any questions. I think

1419
01:51:13,440 --> 01:51:15,040
You know, we're happy to

1420
01:51:15,040 --> 01:51:19,440
To show any of the tools we've explored in this process

1421
01:51:20,160 --> 01:51:22,160
what third party

1422
01:51:22,560 --> 01:51:28,320
Screening looks like and I believe the last time that we talked about this we went through the social point

1423
01:51:28,960 --> 01:51:30,720
Screening process

1424
01:51:30,720 --> 01:51:34,640
And the idea here is that if we want something more restrictive

1425
01:51:35,200 --> 01:51:39,520
And what social point has to offer and we as a court organization

1426
01:51:40,080 --> 01:51:43,680
Um, we need to implement that policy here locally

1427
01:51:50,320 --> 01:51:52,320
Brad

1428
01:51:52,640 --> 01:51:59,040
Brad go ahead. I think I saw an exhibit a that it it one of the points was that this new policy would promote

1429
01:51:59,920 --> 01:52:01,920
Transparency and I'm just wondering

1430
01:52:02,160 --> 01:52:08,080
How we think that would promote transparency by limiting comments to go out to the public

1431
01:52:10,960 --> 01:52:13,760
I can I can help with that. Uh, and so in the original

1432
01:52:14,400 --> 01:52:18,560
Uh in the original draft of the policy part of the plan if if we were to adopt

1433
01:52:18,880 --> 01:52:22,080
The feedback format would be to post a role of any

1434
01:52:22,640 --> 01:52:30,160
Comments submitted to the project page at the conclusion of the projects and in speaking without the feasibility of that

1435
01:52:30,800 --> 01:52:32,560
wasn't because

1436
01:52:32,560 --> 01:52:35,120
Um, but the point is that we would we wouldn't want the

1437
01:52:36,400 --> 01:52:41,920
Attacking or a piece of comments to be displayed and if we posted a role of all comments received that would be posting back

1438
01:52:42,560 --> 01:52:46,160
the the inappropriate comments back to the page and so

1439
01:52:46,720 --> 01:52:49,920
Um, I think in discussion, I think I mean in all honesty. I think I just

1440
01:52:50,960 --> 01:52:56,160
Forgot to remove that. That's that's what it was what it was referring to promoting transparency and that the comments would be put back

1441
01:52:56,720 --> 01:53:03,920
Um, I do believe that the general use of engagement of forest goes back to our strategic plan initiative of increasing transparency

1442
01:53:04,160 --> 01:53:09,680
Um, and so I think as we continue the conversation about the best ways to go about that

1443
01:53:10,480 --> 01:53:14,960
I'd argue having engaged a force in general is increasing transparency. So a good point to add

1444
01:53:16,480 --> 01:53:18,480
I

1445
01:53:19,920 --> 01:53:21,920
I believe

1446
01:53:21,920 --> 01:53:29,840
The third party moderator can only remove what obscene words. Yeah, so that'll take down obscene words profane

1447
01:53:31,440 --> 01:53:38,960
Words actually example during the fluoride forum. It was taking down posts that had the word acid in them because people referring to

1448
01:53:39,600 --> 01:53:43,360
The hydrofluorocylic salicylic acid. Um, whatever that was

1449
01:53:43,680 --> 01:53:48,160
Uh, and that that was taking it down so stacey was going through and and manually accepting those posts

1450
01:53:48,240 --> 01:53:55,360
They get put into a waiting like a virtual waiting room and then is at the discretion of village staff whether or not they're considered

1451
01:53:55,520 --> 01:53:57,520
appropriate to be on the page

1452
01:53:57,520 --> 01:53:58,640
and so

1453
01:53:58,640 --> 01:54:02,480
part of the nuanced conversation is the question of

1454
01:54:03,040 --> 01:54:09,600
Who should you know, how can we how how how little discretion can we put on staff is how right how much how

1455
01:54:10,560 --> 01:54:16,720
What is the lowest amount of discretion we can place on village staff so that we don't open ourselves to liability as far as discrimination

1456
01:54:17,120 --> 01:54:21,040
Um against comments submitted and so that's something we're trying to avoid as well

1457
01:54:22,400 --> 01:54:25,440
Social point is that the third party moderator? Correct

1458
01:54:26,640 --> 01:54:31,440
Can they put a word limit so comments great question. I checked with stacey

1459
01:54:31,440 --> 01:54:37,840
so um two things we looked into if the forum tool were to be kept there are certain parameters

1460
01:54:37,840 --> 01:54:43,760
You can add to the feature and so in its in its full glory. Um, you can have

1461
01:54:44,880 --> 01:54:47,600
posts comments up votes down votes replies

1462
01:54:48,240 --> 01:54:52,240
Um all that jazz and you're able to remove some of those so you can remove

1463
01:54:52,560 --> 01:54:59,040
Um, it's called threaded is the is the the the term they use which is when you can reply directly to a comment

1464
01:54:59,440 --> 01:55:04,400
And so if the board were interested in adopting a policy that removed that

1465
01:55:05,040 --> 01:55:07,040
like that opportunity where people are

1466
01:55:07,920 --> 01:55:12,560
Directly attacking or replying to a comment that was already posted that that is a possibility

1467
01:55:13,040 --> 01:55:15,440
There isn't a word limit feature. Um

1468
01:55:16,320 --> 01:55:20,080
Built into the page right now. That's I mean if that's something we wanted to add as a disclaimer

1469
01:55:20,080 --> 01:55:22,720
We could but I don't see that being followed necessarily

1470
01:55:23,120 --> 01:55:26,880
um, but as far as parameters there are you can remove up votes down votes and

1471
01:55:27,840 --> 01:55:29,040
um

1472
01:55:29,040 --> 01:55:35,440
Replies as well. I would think they could set a word limit just in terms of when you hit it. You can't get any more in

1473
01:55:36,400 --> 01:55:38,960
That would be a question for open point. I think I'll let something add to

1474
01:55:40,080 --> 01:55:42,080
Oh, I'm sorry legal department

1475
01:55:42,800 --> 01:55:44,800
Champing at the bit here. Um

1476
01:55:45,680 --> 01:55:48,480
There's a much more fundamental question we have to deal with

1477
01:55:49,440 --> 01:55:51,040
This is not

1478
01:55:51,040 --> 01:55:56,000
A private party with a facebook group who can say I don't like what you said

1479
01:55:57,040 --> 01:55:58,320
I'm gonna

1480
01:55:58,320 --> 01:56:03,840
Kick you out of the group. I'm gonna delete your post. I'm gonna do whatever you can do on facebook

1481
01:56:03,920 --> 01:56:05,920
I'm not a social media guy

1482
01:56:06,960 --> 01:56:12,640
You're the government. So when you takes it if you are opening this up for public

1483
01:56:13,360 --> 01:56:14,960
as a public forum

1484
01:56:14,960 --> 01:56:19,280
Meaning people can communicate not just with the village but with each other

1485
01:56:20,880 --> 01:56:23,600
You you basically take the bed with the good

1486
01:56:24,320 --> 01:56:26,320
You can have all the rules you want about

1487
01:56:26,960 --> 01:56:27,840
um

1488
01:56:27,840 --> 01:56:31,200
You know, you can't attack another person or you can't

1489
01:56:32,000 --> 01:56:34,000
Say anything that's offensive

1490
01:56:34,160 --> 01:56:35,600
um

1491
01:56:35,600 --> 01:56:37,600
When it comes to the first amendment

1492
01:56:39,040 --> 01:56:47,280
But the um supreme court says about offensive comments is quote giving offense is a viewpoint

1493
01:56:49,280 --> 01:56:55,920
So you're engaging at viewpoint discrimination if you decide that well that that's an offensive comment

1494
01:56:56,640 --> 01:57:02,000
Therefore, we're not going to let that post go up. We're just going to let the ones that are not offensive go up

1495
01:57:02,800 --> 01:57:04,800
Okay, so if you

1496
01:57:05,440 --> 01:57:12,240
Decide that you're going to post people's comments on your website. You are publishing those comments and then you're publishing all of them

1497
01:57:13,360 --> 01:57:15,360
All right, the social point

1498
01:57:15,840 --> 01:57:23,440
Screening tool is kind of irrelevant the way this policy is now written because the comments are only going to the staff

1499
01:57:24,400 --> 01:57:30,640
You know, the the program will screen them out if they've got profanity in them or if they're attacking somebody

1500
01:57:31,200 --> 01:57:33,200
but then that gets viewed by the

1501
01:57:34,480 --> 01:57:38,480
Village staff and gets forwarded to the to the department head

1502
01:57:39,120 --> 01:57:40,880
okay, um

1503
01:57:40,880 --> 01:57:42,880
in the floride debate

1504
01:57:43,600 --> 01:57:50,800
You some of you probably recall there were people on the board who wanted to say we got to take some of these comments down because they're offensive

1505
01:57:51,600 --> 01:57:53,040
and

1506
01:57:53,120 --> 01:57:57,440
You know, there was some discussion about well some of them are captured by this screening tool

1507
01:57:58,080 --> 01:58:02,880
Every one of those that was captured by the screening tool was published by the staff

1508
01:58:04,000 --> 01:58:09,120
Because I told them you can't pick and choose which ones are there and you can't let a computer do it for you

1509
01:58:10,000 --> 01:58:11,680
Okay, so

1510
01:58:11,680 --> 01:58:15,280
The computer can grab these things send them over to stacy

1511
01:58:15,600 --> 01:58:20,720
But then stacy's got to put them on the on the website because the decision was made

1512
01:58:21,200 --> 01:58:23,840
All of the posts are going to be published. So

1513
01:58:25,120 --> 01:58:31,440
To avoid that problem and it's policy question for you, but I just want to let you know it's either all or nothing

1514
01:58:31,920 --> 01:58:33,920
you really don't get to

1515
01:58:33,920 --> 01:58:37,840
To choose which things you know of people's comments you publish

1516
01:58:38,400 --> 01:58:39,360
Um

1517
01:58:39,360 --> 01:58:45,040
We modified the policy to basically say the comments only go one way they go they come to the village staff

1518
01:58:45,920 --> 01:58:50,640
The department heads to be used in their analysis and their recommendations to the board

1519
01:58:51,440 --> 01:58:52,400
Um

1520
01:58:52,400 --> 01:58:56,240
Once you go a step further and say now we're going to publish all of these

1521
01:58:56,720 --> 01:58:59,280
You're going to be publishing profanity. You're going to be publishing

1522
01:58:59,920 --> 01:59:04,640
Uh attacks on people because there's going to be somebody out there that can't be hid themselves

1523
01:59:05,440 --> 01:59:07,440
We've seen that and we know that's going to happen

1524
01:59:08,960 --> 01:59:14,320
That's really the it's kind of the fundamental question. Do you want to put me post these and

1525
01:59:15,040 --> 01:59:18,960
Live with the downside or do you want to just have it as an information tool that people

1526
01:59:19,520 --> 01:59:25,440
Have the ability to give their input, but they don't have the ability to perform the way they may want to perform the public

1527
01:59:27,920 --> 01:59:29,920
Um, I'm sorry guys

1528
01:59:30,000 --> 01:59:30,800
Okay, I

1529
01:59:30,800 --> 01:59:34,800
I'm just going to say that I'm in favor of you got to take the bed with the good and leave it the way it is

1530
01:59:34,880 --> 01:59:40,080
Because I would like to see what people are saying and we're in that kind of world right now where there's

1531
01:59:41,360 --> 01:59:43,040
Nasty

1532
01:59:43,040 --> 01:59:44,800
Who's up?

1533
01:59:44,800 --> 01:59:46,560
Fred

1534
01:59:46,560 --> 01:59:51,520
I got a couple questions. Uh, how many of our projects do we have comments on?

1535
01:59:57,760 --> 01:59:59,760
Uh, it kind of depends on the project so

1536
02:00:01,680 --> 02:00:04,080
Uh wildlife management bike

1537
02:00:04,080 --> 02:00:08,320
A mountain biking or two that comes to my head right now that we have the open comment on

1538
02:00:08,960 --> 02:00:12,800
Anything like bill mentioned like development wise. We don't have comment done

1539
02:00:13,760 --> 02:00:15,920
kind of again based on

1540
02:00:15,920 --> 02:00:21,600
What project is and how the yeah, so we we use various tools. So for example, I think in

1541
02:00:22,800 --> 02:00:26,080
2025 we've had an open forum on budget

1542
02:00:26,800 --> 02:00:29,440
Um in 2026 we've also had that

1543
02:00:30,160 --> 02:00:32,160
um, I think we switched to

1544
02:00:32,880 --> 02:00:37,440
All in the discussion on on or I previously we switched to this

1545
02:00:38,080 --> 02:00:39,120
um

1546
02:00:39,200 --> 02:00:44,800
This tool where they submit it to us and then we provide those comments at the end for the closure of the

1547
02:00:45,200 --> 02:00:47,200
commenting process

1548
02:00:47,600 --> 02:00:49,600
Process

1549
02:00:49,600 --> 02:00:51,600
To the village trustees

1550
02:00:51,600 --> 02:00:54,320
So there's a number of different ways. There's a handful

1551
02:00:54,880 --> 02:00:56,400
Like I said earlier

1552
02:00:56,400 --> 02:01:00,320
Items that are more legislative in nature for decision making

1553
02:01:00,720 --> 02:01:05,840
We've tried to provide some kind of comment process for folks to

1554
02:01:06,560 --> 02:01:08,560
be able to enter that

1555
02:01:08,560 --> 02:01:10,560
um, I know that we've had

1556
02:01:10,560 --> 02:01:12,800
um, kind of a

1557
02:01:12,800 --> 02:01:14,640
open forum or

1558
02:01:14,640 --> 02:01:21,280
um, issues that are identified within the community stop signs lights sidewalks, etc

1559
02:01:21,920 --> 02:01:23,360
And so

1560
02:01:23,360 --> 02:01:25,360
Uh, we've kind of used it spiraling

1561
02:01:26,000 --> 02:01:31,920
Understanding that um as a open forum, you know, everything has to be posted

1562
02:01:32,400 --> 02:01:36,800
I will say that we we have received some negative comments on

1563
02:01:39,440 --> 02:01:41,600
Projects like the wildlife

1564
02:01:42,960 --> 02:01:48,320
Management program and I believe the mountain biking one there are some concerns, but we've left those up

1565
02:01:48,880 --> 02:01:53,520
Once the project ends we archive it and so you can still find the project

1566
02:01:53,520 --> 02:01:59,360
But it is left out. We don't remove it pursuant to the the legal advice that we've received

1567
02:02:00,240 --> 02:02:05,200
Um, I just want to be able to take the opportunity here is to say, you know in regards to the

1568
02:02:06,000 --> 02:02:08,720
regular your question on transparency

1569
02:02:09,520 --> 02:02:11,520
Uh, when we look at transparency

1570
02:02:12,000 --> 02:02:18,400
We question, you know, what is the definition of transparency? Is it full transparency? Is it some transparency?

1571
02:02:19,200 --> 02:02:21,120
Um, is it communications?

1572
02:02:21,760 --> 02:02:25,680
Is it really transparency or is it the way that we communicate and I think those are

1573
02:02:26,320 --> 02:02:27,920
different things

1574
02:02:28,000 --> 02:02:29,840
and so

1575
02:02:29,840 --> 02:02:34,800
I don't think anybody's ever been able to provide me with an answer as you know, okay

1576
02:02:34,800 --> 02:02:39,600
What is transparency that what is the definition of transparency that everyone can be on?

1577
02:02:40,400 --> 02:02:41,760
and so

1578
02:02:41,760 --> 02:02:50,480
Uh, we're trying to accomplish that with with the policy one one. I think benefit of the policy is to set an expectation out there

1579
02:02:51,200 --> 02:02:52,240
And

1580
02:02:52,320 --> 02:02:57,680
If the public is going to comment or provide a comment to the board or the staff

1581
02:02:58,400 --> 02:03:00,960
That it will be hurt, right? And so

1582
02:03:02,720 --> 02:03:04,720
Being able to designate

1583
02:03:05,040 --> 02:03:09,440
What the forum is whether it's a fully open or whether it's a limited forum

1584
02:03:10,160 --> 02:03:11,520
Um

1585
02:03:11,520 --> 02:03:13,920
Helps to communicate that process

1586
02:03:14,560 --> 02:03:20,160
Um, and so like I said, it's not an easy not an easy answer uh to this

1587
02:03:20,800 --> 02:03:26,640
Uh, but like I all said if it is the decision of the board to leave it fully open

1588
02:03:27,520 --> 02:03:33,600
That's you know staff. We don't have an issue with that. We'll continue to do what we do here

1589
02:03:34,080 --> 02:03:36,080
Uh, if it's a limited forum

1590
02:03:36,560 --> 02:03:45,520
Um, it involves a little bit more work. Um, but anything created is a public record and so there is some

1591
02:03:46,320 --> 02:03:51,120
There are some some parameters that you and as the village board can set

1592
02:03:51,520 --> 02:03:55,040
If you choose to go with a limited forum within this policy

1593
02:03:55,680 --> 02:03:57,680
Uh to provide

1594
02:03:58,880 --> 02:04:05,440
More access per se to the comments over having it displayed automatically

1595
02:04:07,360 --> 02:04:11,520
Then do we do anything to regulate our facebook age and comments there there

1596
02:04:11,760 --> 02:04:13,760
I

1597
02:04:15,200 --> 02:04:17,200
That's in like

1598
02:04:17,920 --> 02:04:21,760
As bad language facebook automatically will pick it down, but other things we don't

1599
02:04:25,040 --> 02:04:30,400
I'm just equating. I mean if we open it for for facebook to have any comments on a project then

1600
02:04:31,760 --> 02:04:35,440
What's the difference if it's on our website too because of different forum for people to comment

1601
02:04:36,400 --> 02:04:39,920
What I would like to see is having an area where you can put comments

1602
02:04:40,880 --> 02:04:44,560
And maybe don't have threads off of that where people can reply to that

1603
02:04:44,560 --> 02:04:49,280
But have the comment because if somebody makes a good comment that's in

1604
02:04:51,040 --> 02:04:53,520
In a true sense, they're asking question. They want to know

1605
02:04:53,920 --> 02:05:02,160
Information and then allowing village staff to answer that if it's appropriate or if they have the knowledge because if one person has the comments or question

1606
02:05:02,720 --> 02:05:04,720
I shouldn't say comment if somebody has a question

1607
02:05:05,680 --> 02:05:06,880
Um

1608
02:05:06,880 --> 02:05:13,040
More than likely more people in the community have the same question and then having that answer posted they're replied to in real time

1609
02:05:13,760 --> 02:05:19,120
Uh, I think would be beneficial and I don't know if you can restrict it to your only allowed to ask questions

1610
02:05:19,200 --> 02:05:23,760
And you're not allowed to reply to the thread unless your village staff and have those parameters

1611
02:05:26,400 --> 02:05:28,400
And maybe that's an unknown at this time

1612
02:05:29,280 --> 02:05:35,120
I think the question I mean the issue that that leads to is how do we

1613
02:05:36,560 --> 02:05:40,560
Regulate and implement that how do we stop a person from

1614
02:05:41,600 --> 02:05:43,600
posting an answer

1615
02:05:44,480 --> 02:05:50,480
When it's it's submitted on a open forum even if we we try to moderate it

1616
02:05:51,280 --> 02:05:52,400
um

1617
02:05:52,400 --> 02:05:57,840
Interpret interpretation of it may be subject to liability and challenge

1618
02:05:58,560 --> 02:06:02,480
Uh, and then talking you know, it's interesting to go here. Um

1619
02:06:03,440 --> 02:06:05,440
And then talking to limiting just

1620
02:06:06,000 --> 02:06:13,360
An original post we thought we thought through that too. And if you have a bad actor, you're gonna have a bad actor

1621
02:06:13,760 --> 02:06:16,400
They're in our original post some need two times

1622
02:06:16,960 --> 02:06:21,040
Um, so even if you don't have a thread that up thread up or thread down

1623
02:06:22,000 --> 02:06:23,680
if you if you

1624
02:06:23,680 --> 02:06:25,680
Provide that open forum

1625
02:06:26,000 --> 02:06:30,160
That there's a bad actor whether it's a real person or a fake account

1626
02:06:30,800 --> 02:06:33,920
You know third and I could jump to the hoops to make it happen

1627
02:06:34,720 --> 02:06:36,720
And then we've experienced that

1628
02:06:40,560 --> 02:06:45,920
Yeah, I was just gonna it's gonna say that once you tell people that they can comment and the public can see those comments

1629
02:06:46,960 --> 02:06:49,200
You can try to limit it to questions, but

1630
02:06:49,200 --> 02:06:51,200
You

1631
02:06:51,200 --> 02:06:56,640
You're gonna have people commenting on that question and give any answer to that question in their own mind

1632
02:06:57,280 --> 02:07:01,840
And then you're gonna have people responding to that saying you're a an idiot

1633
02:07:02,400 --> 02:07:06,880
This is what the right answer should be and then you've got the same problem you had to begin with

1634
02:07:12,080 --> 02:07:18,480
So the the feedback tool that's in there does that was when a question is asked

1635
02:07:19,200 --> 02:07:21,200
does that post

1636
02:07:21,600 --> 02:07:24,080
Too engaged to forest or does it just go to

1637
02:07:24,800 --> 02:07:28,160
What's addressed to and not visible to everybody else?

1638
02:07:29,120 --> 02:07:35,360
Correct. Yeah, so that that would not be visible on the page. Um, it's when it's set up as a tool on the project page

1639
02:07:35,360 --> 02:07:39,040
You can set who it will be automatically forwarded to and so

1640
02:07:39,920 --> 02:07:42,800
Everything goes to stacy and then she also can add

1641
02:07:43,360 --> 02:07:44,320
um

1642
02:07:44,320 --> 02:07:46,480
additional like if it was if it was

1643
02:07:46,480 --> 02:07:48,480
You know a wildlife management project she could add

1644
02:07:48,960 --> 02:07:53,840
Gregor Judd to that or whatever the project wasn't they'd automatically get those those feedback pieces

1645
02:07:54,720 --> 02:07:56,720
and then would that then

1646
02:07:58,240 --> 02:08:00,080
Be

1647
02:08:00,080 --> 02:08:02,960
Put back onto the site at some point because it's public

1648
02:08:03,520 --> 02:08:06,560
Or it wouldn't it would be it would be public record

1649
02:08:06,560 --> 02:08:11,120
But it wouldn't be put on the site under the with the way the plan is currently written because again

1650
02:08:11,120 --> 02:08:14,080
If you put some of it on the site you had to put all of it on the site

1651
02:08:14,560 --> 02:08:18,240
If somebody wants to make a record request and get copies of everything

1652
02:08:18,800 --> 02:08:23,200
You've got to retain them because we've got a record retention policy that we have to follow

1653
02:08:23,840 --> 02:08:28,320
Um, we have a public records law that says if somebody asks where we've got to give it to them

1654
02:08:28,880 --> 02:08:34,960
But the question is whether you're going to publish these things to the world without anybody asking for if somebody wants them they can get

1655
02:08:35,840 --> 02:08:36,640
um

1656
02:08:36,640 --> 02:08:37,920
But

1657
02:08:37,920 --> 02:08:42,480
The question for you now is whether or not you're going to voluntarily put everything out there

1658
02:08:44,240 --> 02:08:46,240
And then just one more thing so the

1659
02:08:46,800 --> 02:08:50,400
Forum where they people would not be able to engage with each other

1660
02:08:51,600 --> 02:08:53,920
Am I right when I say your worry is that

1661
02:08:54,720 --> 02:08:56,720
Someone asks question

1662
02:08:57,440 --> 02:09:03,600
Someone else replies to it even though it's not in the same threat is that kind of what the worry is there

1663
02:09:04,800 --> 02:09:07,200
Well, that's what we're trying to avoid what what

1664
02:09:08,160 --> 02:09:11,600
And this kind of goes back to what i think Brad was concerned about before

1665
02:09:12,240 --> 02:09:14,240
If somebody asks a good question

1666
02:09:14,640 --> 02:09:17,280
The department had in charge of that project will see that

1667
02:09:17,840 --> 02:09:19,840
And if it's a good question

1668
02:09:20,000 --> 02:09:25,600
They can just update the information that the village is putting out there that to respond to that question

1669
02:09:26,240 --> 02:09:32,320
Um, but again, you're controlling your your set you're putting your message on

1670
02:09:34,160 --> 02:09:38,480
On the the internet you're not putting somebody else's message on the internet

1671
02:09:42,560 --> 02:09:44,560
No, let me

1672
02:09:47,200 --> 02:09:50,800
Um, I don't think i have any questions. I just wanted to give my

1673
02:09:52,000 --> 02:09:55,520
Two cents after evaluating everything and hearing some of the discussion. I

1674
02:09:57,200 --> 02:09:59,200
I guess I feel like

1675
02:09:59,200 --> 02:10:03,760
There's value in having that forum be available on engage to forest

1676
02:10:04,320 --> 02:10:06,960
My understanding is that part of the purpose of that

1677
02:10:07,840 --> 02:10:14,960
Site or that page was not just to be one-way information but to be an engagement tool with the community and so I feel like having

1678
02:10:15,680 --> 02:10:21,760
Um, the public comment piece there is important and it is what it is if you open it up for public

1679
02:10:22,320 --> 02:10:27,600
People, you know people to give comments. They're going to give comments and it is what it is. Whatever's there is there

1680
02:10:28,240 --> 02:10:33,440
Um, so i'm in favor. I guess of just keeping it how it is. I would say for larger

1681
02:10:33,840 --> 02:10:35,440
Um

1682
02:10:35,440 --> 02:10:41,920
Things that have more public interest like looking back at the fluoride posts from like when it was first discussed

1683
02:10:42,080 --> 02:10:49,920
There were like 200 plus comments or something. That's a lot to digest and so I do feel there's value in staff like reviewing

1684
02:10:51,120 --> 02:10:59,120
Constructive feedback and providing a report of like of these 200 comments. Here's like some constructive feedback we got that we're taking into consideration just

1685
02:11:00,400 --> 02:11:02,400
As a tool to help the board

1686
02:11:02,880 --> 02:11:09,520
But I I agree with just leaving it how it is and having you know people be able to engage with it how it is

1687
02:11:13,680 --> 02:11:15,680
Yeah

1688
02:11:18,000 --> 02:11:20,000
I'd say my

1689
02:11:20,800 --> 02:11:25,600
Say upbringing and it has always been for the transparency and I understand

1690
02:11:26,320 --> 02:11:31,200
I can agree with bill. There's a whole lot of different definitions of a transparency is

1691
02:11:32,000 --> 02:11:34,000
but for myself, it's

1692
02:11:34,720 --> 02:11:42,320
I want people to see you what's commenting the the thing that I struggle with and I guess I don't I haven't been

1693
02:11:42,720 --> 02:11:46,480
I'm engaged to force and all the structure of the chat here

1694
02:11:47,760 --> 02:11:49,920
But what I could see is

1695
02:11:49,920 --> 02:11:55,200
I don't want somebody to put a comment up and then you have a reply and then reply to that reply

1696
02:11:55,840 --> 02:11:58,320
I wonder if we can keep it as a single string

1697
02:11:59,200 --> 02:12:02,800
So I mean people can reply but at least it's

1698
02:12:04,080 --> 02:12:05,360
not

1699
02:12:05,360 --> 02:12:12,000
Knacking down is that I see Gavin you're nodding ahead, but I don't know the way of the tool or is that way?

1700
02:12:12,400 --> 02:12:17,040
Yeah, so that's that's the other option with the forum tool. It can't be set to be threaded or

1701
02:12:17,840 --> 02:12:24,240
What's the is it flat? Yeah, sickly flat or threaded so flat allows comments posted. They're there

1702
02:12:25,120 --> 02:12:31,680
Um, like bill and l mentioned people can use their most comment to say I'm replying to this, right?

1703
02:12:32,320 --> 02:12:37,680
That would just be something that comes with that decision. Um, if we wanted to remove the use of

1704
02:12:38,080 --> 02:12:44,080
Threaded which is where you're getting reply to reply to reply. That would be a separate policy that we would bring before

1705
02:12:44,880 --> 02:12:46,880
But it is it is an option

1706
02:12:47,920 --> 02:12:50,080
I could see that being a good outcome, but

1707
02:12:50,800 --> 02:12:57,040
Just because you're you're still gonna see every comment people could like you said sort of create a thread by saying

1708
02:12:57,120 --> 02:12:59,920
I'm replying to that question, but at least it's all there

1709
02:13:01,040 --> 02:13:08,000
I feel it's important for the the public to be able to go up there and see it just as if the village board would

1710
02:13:08,880 --> 02:13:09,680
um

1711
02:13:09,680 --> 02:13:15,440
I'm sort of questioning some of the maybe the policies that we've been doing because what I'm hearing is

1712
02:13:16,160 --> 02:13:20,160
Say if it's a maybe it's a planning and zoning matter that's got some

1713
02:13:20,880 --> 02:13:22,880
statute behind it then we don't

1714
02:13:23,280 --> 02:13:24,640
have any

1715
02:13:24,640 --> 02:13:26,720
comment section is that what I'm hearing

1716
02:13:27,440 --> 02:13:29,920
Is this more or less posted as information?

1717
02:13:32,320 --> 02:13:37,760
Yeah, so currently um as developments come in we're putting the information out there

1718
02:13:38,320 --> 02:13:42,480
Um, but we don't have any any forums available for

1719
02:13:43,200 --> 02:13:48,240
discussion on development items within engaged a forest

1720
02:13:50,800 --> 02:13:53,360
Does that make sense? Yep, that makes sense but

1721
02:13:55,440 --> 02:13:57,040
That

1722
02:13:57,040 --> 02:14:03,920
I guess right now you're drawing the line at development. Yeah, I just don't know how well first and foremost there are

1723
02:14:04,560 --> 02:14:06,560
processes in place

1724
02:14:06,560 --> 02:14:09,200
um to provide public engagement

1725
02:14:09,600 --> 02:14:10,960
um

1726
02:14:10,960 --> 02:14:18,720
That has management we feel that it's more productive, right? So public information meetings open houses

1727
02:14:19,520 --> 02:14:21,520
uh public hearing etc

1728
02:14:21,840 --> 02:14:25,600
We believe that that in regards to understanding the full

1729
02:14:26,960 --> 02:14:32,080
Process for um and decision points for development makes more sense

1730
02:14:32,800 --> 02:14:34,320
on the other side of that

1731
02:14:34,320 --> 02:14:41,920
We have very limited resources here in regards to to responding to what we anticipate

1732
02:14:42,480 --> 02:14:44,800
Will be the numerous questions that would come

1733
02:14:45,440 --> 02:14:50,960
um in the back and forth that would be involved in engaging on

1734
02:14:52,000 --> 02:14:54,000
each individual project

1735
02:14:54,080 --> 02:15:00,080
Now if there's questions that we're receiving in general about you know a particular project

1736
02:15:00,640 --> 02:15:04,720
What we prefer to do is to update the engaged the forest site

1737
02:15:05,280 --> 02:15:08,400
If up with the relevant and updated information

1738
02:15:09,200 --> 02:15:15,520
Um, so that's just kind of the strategy that we've we've taken in regards to putting information out there on development

1739
02:15:18,240 --> 02:15:20,400
Okay, thank you and I guess

1740
02:15:21,360 --> 02:15:26,400
If I would default I would default to having more information out there and more commenting

1741
02:15:27,040 --> 02:15:31,600
I do like the idea of keeping that say flat rather than threading

1742
02:15:32,640 --> 02:15:34,160
and I guess

1743
02:15:34,160 --> 02:15:40,800
It sort of goes maybe to a little bit of like operating as a board or even like rabbits rules of order type things

1744
02:15:42,240 --> 02:15:45,040
That when the public is out there talking to us as a board

1745
02:15:45,040 --> 02:15:53,920
They're supposed to be talking to the board not to the other person that talked before or the other person that's sitting behind them in the room

1746
02:15:54,640 --> 02:15:56,080
So to me

1747
02:15:56,080 --> 02:15:57,520
Maybe that's

1748
02:15:57,520 --> 02:16:03,120
Way I would present it as like you're you're talking you're questioning and say the village or whatever you're

1749
02:16:03,520 --> 02:16:08,000
Talking about that proposal. You shouldn't be talking about the other individuals that

1750
02:16:08,400 --> 02:16:10,320
Was it in the thread?

1751
02:16:10,320 --> 02:16:17,520
I know we can't necessarily stop that but maybe that's a bit of a disclaimer that we put out there too is like the please

1752
02:16:18,160 --> 02:16:20,160
e courteous

1753
02:16:20,400 --> 02:16:22,400
I think that's about all I have to say

1754
02:16:24,800 --> 02:16:25,760
I

1755
02:16:25,760 --> 02:16:28,720
Anyone else I can't see

1756
02:16:29,040 --> 02:16:31,040
Jan

1757
02:16:31,520 --> 02:16:35,120
I guess, you know, I'm gonna echo a lot of what has already been said here

1758
02:16:35,760 --> 02:16:38,880
I think that we developed this engage site

1759
02:16:39,600 --> 02:16:46,560
um to not give just one eight way information but to engage with the residents or then allow them to do so

1760
02:16:47,360 --> 02:16:48,880
so

1761
02:16:48,880 --> 02:16:51,520
I don't know that we should really change anything

1762
02:16:52,240 --> 02:16:54,960
Um, and I guess that's just my my thoughts

1763
02:16:58,560 --> 02:17:01,280
Okay, does Alicia have anything to say

1764
02:17:02,560 --> 02:17:07,280
I think I echo everybody else's sentiments as well. So I feel that it's

1765
02:17:08,000 --> 02:17:11,440
Pretty much not to just repeat, but it is a tool for engagement

1766
02:17:12,080 --> 02:17:18,080
Um, I just scrolled briefly just to look at some of the you know forums that are up. There's not a lot

1767
02:17:18,800 --> 02:17:20,800
I didn't know if there's like

1768
02:17:21,360 --> 02:17:27,520
One question once we have a forum up is there a time limit on it because uh some of the comments go back quite a

1769
02:17:28,240 --> 02:17:30,080
while like

1770
02:17:30,080 --> 02:17:32,560
Um, but other than that, that's it's all I am

1771
02:17:35,200 --> 02:17:37,920
Yeah, so generally if a project there's a

1772
02:17:39,040 --> 02:17:41,200
End date on it. We'll close out the project

1773
02:17:41,840 --> 02:17:44,880
If it continues to remain open for example the

1774
02:17:45,600 --> 02:17:50,320
Wildlife management uh program that we have we'll leave that commenting hoping open

1775
02:17:51,360 --> 02:17:53,360
So

1776
02:17:56,800 --> 02:17:58,800
Okay, Jim

1777
02:18:00,160 --> 02:18:06,480
I guess I just question if you got what you needed to create a policy or is there something in front of us

1778
02:18:07,120 --> 02:18:13,840
That could be action. Yeah, it sounds like there's general concurrence and direction for the for the staff to

1779
02:18:14,560 --> 02:18:19,120
Move from a threaded open forum format to just a flat version

1780
02:18:19,920 --> 02:18:21,680
um, otherwise

1781
02:18:21,680 --> 02:18:28,080
Sounds like you're okay without a policy and currently we just we default to the the standard

1782
02:18:28,960 --> 02:18:30,960
social point

1783
02:18:31,280 --> 02:18:33,280
Policy in regards to

1784
02:18:33,680 --> 02:18:35,280
um, you know

1785
02:18:35,280 --> 02:18:39,840
Types of tools to be utilized. There's not parameters per se

1786
02:18:40,480 --> 02:18:43,840
On when to use a tool for which project

1787
02:18:44,400 --> 02:18:49,120
I think you'll find that that's even more complicated than that in this discussion here

1788
02:18:49,760 --> 02:18:51,280
um

1789
02:18:51,280 --> 02:18:55,840
But it sounds like we'll continue to do that and as we build capacity into our staff

1790
02:18:56,320 --> 02:19:01,360
Well, we'll look to be to add more opportunities for engagement on the website

1791
02:19:04,400 --> 02:19:06,400
Do we have any public appearances?

1792
02:19:09,680 --> 02:19:11,680
Okay, so

1793
02:19:12,480 --> 02:19:18,880
What solution adapting the village of the forest engaged to forest public engagement tool policy

1794
02:19:19,680 --> 02:19:24,800
That's kind of a point. Yeah, so you can either hold it down or you can

1795
02:19:25,680 --> 02:19:29,040
Let it die I guess without a without a first and without a motion

1796
02:19:31,760 --> 02:19:35,600
Is there a motion to approve resolution 2026 all 96

1797
02:19:35,600 --> 02:19:44,640
There is no motion resolution fails for lack of a motion

1798
02:19:47,440 --> 02:19:50,960
New business resolution 2026 097

1799
02:19:51,760 --> 02:19:56,240
Resolution accepting the lowest qualified bids and awarding a contract for well number seven

1800
02:19:56,800 --> 02:19:58,640
Test well and aquifer testing

1801
02:19:59,200 --> 02:20:01,040
Judd and

1802
02:20:01,040 --> 02:20:03,040
Right. It was in the packet

1803
02:20:03,360 --> 02:20:05,360
It was in the packet

1804
02:20:05,440 --> 02:20:07,840
Uh, I can answer questions first, I guess

1805
02:20:08,240 --> 02:20:12,000
No, I wanted to make a point with Gavin. I say thank you for

1806
02:20:12,240 --> 02:20:15,040
writing your first policy and you're a little bit of what a

1807
02:20:15,440 --> 02:20:17,440
Us Barb they got the

1808
02:20:17,440 --> 02:20:22,560
Ball thrown to him for the first pass so you get your first policy. Yeah, it's the fail

1809
02:20:22,800 --> 02:20:27,280
Yeah, I was not I was not laughing at the fail. I was I was smirking at Stacy

1810
02:20:27,280 --> 02:20:31,200
So this was this was really valuable and I appreciate all the all the comments. Thank you

1811
02:20:32,000 --> 02:20:34,000
So

1812
02:20:37,440 --> 02:20:41,600
Going back to the resolution for the awarding the bid for the

1813
02:20:42,320 --> 02:20:45,600
Fast well for number seven. Well, it's number seven

1814
02:20:46,560 --> 02:20:50,320
Um, we got one bid for Sam's well drilling for

1815
02:20:51,680 --> 02:20:53,680
$247,140

1816
02:20:53,760 --> 02:20:56,160
Looking for approval to get that test

1817
02:20:57,360 --> 02:20:59,120
Or well tested

1818
02:20:59,120 --> 02:21:01,120
Test well drilled. All right

1819
02:21:02,080 --> 02:21:03,520
Jim

1820
02:21:03,520 --> 02:21:05,520
I'll make a motion to approve

1821
02:21:06,160 --> 02:21:07,120
resolution

1822
02:21:07,120 --> 02:21:09,120
2026 097

1823
02:21:10,800 --> 02:21:12,720
We have a motion by Jim. Is there a second

1824
02:21:13,440 --> 02:21:17,120
Second second by Wayne. Do we have any public appearances on the scale?

1825
02:21:18,720 --> 02:21:20,720
Okay, great

1826
02:21:21,120 --> 02:21:22,880
Question bird

1827
02:21:22,880 --> 02:21:26,720
Yeah, I was surprised there was only one bit or is there just not many contractors who do this work

1828
02:21:27,280 --> 02:21:31,360
Uh, I know there was several that we reached out to three or four

1829
02:21:31,840 --> 02:21:35,760
Companies that we reached out to I don't know if they're just busy and if I didn't want to do it

1830
02:21:37,920 --> 02:21:42,080
Yeah, there's a few bit holders, but four or five bit holders, but that was

1831
02:21:42,640 --> 02:21:44,560
Well, yeah, one of the bid

1832
02:21:44,560 --> 02:21:49,680
And then I think when you presented this the last time you talked about how if everything checks out well

1833
02:21:50,400 --> 02:21:53,600
Then they'll they'll dig a new one at a different area

1834
02:21:54,400 --> 02:21:58,640
That would be permanent. Is that part of this bid or is that stuff? Okay, this is separate

1835
02:21:59,120 --> 02:22:03,520
So they'll do the test well this year if all goes well

1836
02:22:04,080 --> 02:22:11,200
Um, and you guys passed the budget for next year. That's incorporated in the capital improvement plan for next year is the new well

1837
02:22:13,760 --> 02:22:18,560
Okay, we have a motion by Jim the second by Wayne all those in favor of resolution

1838
02:22:18,560 --> 02:22:21,600
2026 dash 097 indicate by saying aye

1839
02:22:22,640 --> 02:22:24,640
All those opposed no

1840
02:22:25,200 --> 02:22:27,200
motion carries unanimously

1841
02:22:27,520 --> 02:22:34,960
resolution 2026 098 a resolution approving a collateral assignment of development agreement and municipal revenue

1842
02:22:35,120 --> 02:22:38,480
obligation for the tdc deforest

1843
02:22:39,840 --> 02:22:41,840
Five llc development

1844
02:22:43,440 --> 02:22:46,080
Bill Chang yeah, so a couple of weeks ago the village

1845
02:22:46,720 --> 02:22:51,440
Board approved a development agreement with tdc five tdc deforest five

1846
02:22:52,560 --> 02:22:55,600
for the industrial spec development on

1847
02:22:56,400 --> 02:22:58,400
uh, keep parkway

1848
02:22:58,480 --> 02:23:03,360
Along with that development agreement where parameters and requirements obligations

1849
02:23:03,920 --> 02:23:08,160
We're not only construction but having to do with tax equipment financing

1850
02:23:08,800 --> 02:23:10,800
in the parameters for which

1851
02:23:10,800 --> 02:23:12,800
developer would receive financing

1852
02:23:13,680 --> 02:23:18,400
Um as part of their finances part of their their financing or construction loan

1853
02:23:19,200 --> 02:23:21,600
parameters with tri-city national bank

1854
02:23:22,240 --> 02:23:25,600
um, there is an agreement between the two parties to

1855
02:23:26,560 --> 02:23:28,560
assign collateral

1856
02:23:29,040 --> 02:23:32,960
of the development agreement and municipal revenue obligation to

1857
02:23:33,680 --> 02:23:39,040
Uh, tri-city national bank in the case of default of that construction loan

1858
02:23:39,760 --> 02:23:42,880
And so this is a tool to secure that financing

1859
02:23:43,760 --> 02:23:48,000
um interview of that, uh, you know, and I have um

1860
02:23:48,960 --> 02:23:51,440
We don't have an objection to this

1861
02:23:52,080 --> 02:23:54,080
um

1862
02:23:54,080 --> 02:24:00,160
tdc deforest five would still be obligated to construct and still be obligated to provide the guarantees

1863
02:24:00,880 --> 02:24:06,480
In a case that they do not meet those obligations the village would not would not then pay

1864
02:24:07,280 --> 02:24:13,360
And tdc would be a default of that agreement. Therefore no payment to tri-city national bank

1865
02:24:14,160 --> 02:24:17,680
And so I'll leave it at that now you have anything else to say

1866
02:24:18,480 --> 02:24:22,400
It's a collateral assignment of the agreements like this is common in commercial

1867
02:24:23,600 --> 02:24:24,640
construction

1868
02:24:24,640 --> 02:24:29,520
Um, but one of the things that this does is it gives the bank the ability if it gets into a

1869
02:24:29,920 --> 02:24:35,120
Proclosure situation to take over the development get another developer and it finished the project

1870
02:24:35,120 --> 02:24:38,640
So actually I see this as a benefit to the village because

1871
02:24:39,680 --> 02:24:46,720
Your goal is to get this development done. This provides a backup source of of getting it done in the event of it default

1872
02:24:49,040 --> 02:24:51,040
Any public appearances

1873
02:24:51,040 --> 02:24:53,040
No public appearances

1874
02:24:53,520 --> 02:24:59,920
Is there a motion to approve 2026 0 0 9 8 motion to approve motion by janitor second

1875
02:25:01,920 --> 02:25:03,920
I'll second

1876
02:25:04,640 --> 02:25:06,640
Discussion

1877
02:25:08,640 --> 02:25:15,200
All those in favor indicate by saying aye aye aye all those opposed no motion carries unanimously

1878
02:25:16,720 --> 02:25:18,720
Convene in the closed session

1879
02:25:19,040 --> 02:25:24,640
Deliberating and negotiating terms for the 2027 2028 collective bargaining agreement

1880
02:25:25,120 --> 02:25:29,520
Between the village of the forest and the deforest professional police association

1881
02:25:30,480 --> 02:25:38,080
Okay, chief holes. Yeah, so as previously reported the union dppa

1882
02:25:39,520 --> 02:25:45,840
Which is the deforest professional police association and represents all union PD officers

1883
02:25:47,120 --> 02:25:49,120
hourly employees hourly

1884
02:25:50,560 --> 02:25:52,160
Officers

1885
02:25:52,160 --> 02:25:54,160
We opened up negotiation

1886
02:25:54,240 --> 02:25:56,240
About a month ago now

1887
02:25:56,240 --> 02:26:01,520
We had our first meeting with that group and negotiated through initial terms

1888
02:26:02,400 --> 02:26:05,040
We did not leave with a tentative agreement

1889
02:26:05,680 --> 02:26:11,040
And currently are set up for our second round of negotiation at the end of the month here

1890
02:26:11,920 --> 02:26:19,520
So it's our recommendation that the board moves into closed session to discuss the current proposed terms

1891
02:26:20,720 --> 02:26:22,720
And so we can continue negotiation

1892
02:26:22,960 --> 02:26:28,480
Um, there is no action coming out of closed session. Um, we would like to get

1893
02:26:30,640 --> 02:26:31,600
Um

1894
02:26:31,600 --> 02:26:37,920
Understand where you are in regards to the proposals and uh parameters for us to bring back to the

1895
02:26:38,640 --> 02:26:40,640
negotiation

1896
02:26:44,720 --> 02:26:48,800
Uh, the village board may convene into closed session is authorized by wisconsin statute

1897
02:26:48,800 --> 02:26:51,360
19.8 by paren one paren e

1898
02:26:51,920 --> 02:26:57,680
Where the purpose of deliberating or negotiating the purpose the purchasing of public properties

1899
02:26:57,680 --> 02:27:05,200
The investing of public funds or conducting other specified public business will never compare to different bargaining reasons require a closed session

1900
02:27:05,760 --> 02:27:12,400
The village board may reconvene in open session and for you to discuss the subject matter discussed in closed session

1901
02:27:13,280 --> 02:27:15,280
Uh, is there a motion to go into closed

1902
02:27:16,080 --> 02:27:18,080
Jim

1903
02:27:18,880 --> 02:27:21,920
I guess before I make that motion that go on to close

1904
02:27:21,920 --> 02:27:28,240
I wonder if there's any say broad strokes that you want to share to the public before that

1905
02:27:30,080 --> 02:27:34,000
I'd prefer we just do everything in close at this point because there's no agreement said anything

1906
02:27:35,680 --> 02:27:37,680
I would make a motion to go on to close

1907
02:27:38,160 --> 02:27:40,880
Second motion by jim second by jan

1908
02:27:41,520 --> 02:27:44,320
You're going to close session all those in favor and to keep it saying aye

1909
02:27:45,120 --> 02:27:47,120
Oh

1910
02:27:48,800 --> 02:27:50,800
Kelly roll call please

1911
02:27:52,960 --> 02:27:56,400
Trustee bardoff. Hi. Trustee brown

1912
02:27:58,080 --> 02:28:00,080
Trustee cords

1913
02:28:00,160 --> 02:28:02,160
Trustee simpson. I

1914
02:28:02,160 --> 02:28:04,160
Trustee stephanagan, huh? Hi

1915
02:28:04,720 --> 02:28:06,720
Trustee williams. Hi

1916
02:28:07,360 --> 02:28:09,360
resident little i

1917
02:28:10,880 --> 02:28:12,880
7-0

1918
02:28:15,280 --> 02:28:17,280
Gavin

1919
02:28:38,960 --> 02:28:41,520
Okay, we're back in open session again

1920
02:28:42,480 --> 02:28:46,800
action resulting from our closed session is no action

1921
02:28:48,560 --> 02:28:50,560
Communications a check register

1922
02:29:05,200 --> 02:29:07,200
Hi alisha can you hear us?

1923
02:29:11,840 --> 02:29:15,360
Do you have to unmute or something?

1924
02:29:34,960 --> 02:29:40,560
All right, thank you. Sorry. I just had to come back out from the breakout sessions

1925
02:29:40,640 --> 02:29:44,000
So I think you can hear us

1926
02:29:45,760 --> 02:29:47,760
Good. Hi

1927
02:29:52,800 --> 02:30:00,080
We're all set. Okay, we are out of clover session back in open and we have no action resulting from the closed session

1928
02:30:01,520 --> 02:30:03,920
Communications the check register was in your packet

1929
02:30:04,960 --> 02:30:07,360
Any other business that lawfully comes before the board?

1930
02:30:07,760 --> 02:30:11,680
Seeing none. I would take a motion to adjourn

1931
02:30:13,360 --> 02:30:15,360
Motion to adjourn

1932
02:30:15,680 --> 02:30:17,680
motion by jans or second

1933
02:30:18,160 --> 02:30:20,160
second seconded by bard

1934
02:30:20,960 --> 02:30:25,440
All those in favor of adjournment indicate by saying aye. Aye. All those opposed. No

1935
02:30:26,400 --> 02:30:29,360
Motion carries unanimously. We're adjourned at 833

1936
02:30:31,440 --> 02:30:33,440
Thanks folks

1937
02:30:37,360 --> 02:30:39,360
You