WEBVTT 00:00.000 --> 00:13.360 Say when... 00:13.360 --> 00:43.120 Okay, welcome to order the village board work session for June 2nd at 5.02 p.m. 00:43.120 --> 00:51.760 Kelly, would you please note the room? They have no announcements, discussion items, 00:53.520 --> 00:56.240 village of the forest strategic plan, Bill Chang. 00:56.240 --> 01:14.800 All right, so as you know, we adopted a strategic plan in 2023 and have been working on that ever 01:14.800 --> 01:22.720 since. What we like to do is take a look at where we are annually in the strategic plan in meeting 01:22.720 --> 01:32.000 the objectives and goals. And we try to do this prior to talking about the budget so that we 01:32.000 --> 01:40.080 can have an idea of what to look forward to. Within the packet is a short memo from myself in the 01:40.080 --> 01:47.520 actual strategic plan. You should have received a secondary report from me, which summarizes the 01:47.520 --> 01:56.880 remaining objectives pursuant to the goals set out by the plan. And then comments that I've 01:56.880 --> 02:06.240 collected either through my discussions with the department heads or yourselves in how we've addressed 02:06.800 --> 02:16.000 those strategic objectives in the current year and the previous years. So for this session, 02:16.000 --> 02:23.600 this evening, what I wanted to do was kind of walk through what remaining goals or what 02:23.600 --> 02:31.040 remaining objectives there are in 27 and 28 and provide you with kind of a foundation of what to 02:31.040 --> 02:40.560 look at as we prepare for our next work session meeting, which will be our first budget discussion 02:40.640 --> 02:48.080 at our first budget presentation. Also with that, you'll notice you'll note that as we start to 02:49.200 --> 02:56.000 address some of these later year items, we should consider or start to consider when we want to go 02:56.000 --> 03:06.480 in for a redo or if we want to do a continuation of a strategic plan looking into 27 and 28 budgeting 03:06.480 --> 03:14.000 cycles. So with that being said, I'll pause here to see if you have any questions in general 03:14.000 --> 03:18.240 about the strategic plan or the history of the strategic plan before we dive into some of the 03:18.240 --> 03:34.480 details. So as the report here states, there's over 140 action items within the 23 to 28 03:34.560 --> 03:44.000 strand plan of all the objectives staff has either started or have completed 03:46.880 --> 03:55.520 all the objectives except for about 21 objectives, which some of them are sprinkled between 23 and 03:55.520 --> 04:04.640 25, 23 and 25. Majority of them are remaining in 28 and 27 and 28. Now I will say that the dates 04:04.640 --> 04:11.200 aren't specific, meaning that we have to hit them in that specific year. It was adjusted at the time 04:11.200 --> 04:17.040 when the plan was created to prioritize the earlier, earlier year items and you'll see 04:17.760 --> 04:24.640 that a lot of the earlier year items try to address things like the relationships between the village 04:24.640 --> 04:33.040 board, trustees, the public staff, really looking at some of the what at the time seem to be the 04:33.040 --> 04:41.600 higher priority items. So with that being said, again, there are about 21 objectives remaining. 04:42.720 --> 04:49.520 You can see that they kind of centralized around definition of policies. Those are more internal 04:49.520 --> 04:58.800 facing and then external facing are centralized around kind of the tension this draws between 04:58.800 --> 05:07.040 village board staff and community, primarily the communication and transparency of the board 05:07.760 --> 05:14.000 in the village and then with the community in general. And so you'll see under number seven, 05:14.000 --> 05:19.040 strategic goal there, there's three items that I think we can really start to address even this 05:19.040 --> 05:26.160 year in 2026, holding quarterly community round tables. I know Colleen's invested in 05:26.160 --> 05:31.520 having community conversations, having or creating regular opportunities for staff to 05:33.680 --> 05:39.440 discuss and solve issues identified internally by trustees. We can start to build those into 05:39.440 --> 05:46.800 our work sessions and then explore bringing in the outside facilitator to conduct a personality 05:46.800 --> 05:54.160 or communication style training. So if you remember back some of the ones that have been 05:54.160 --> 06:01.840 on the board for some time, we did a personality assessment a few years back. We can bring that 06:01.840 --> 06:07.760 back here. I think it was kind of met with mixed reviews. So if you're looking for the page that 06:07.760 --> 06:16.880 I'm on, I'm on the second page of the document that I handed out. We can bring that back in the 06:16.880 --> 06:24.240 27 timeframe. If that's something that again the board is interested in, generally we have a third 06:24.240 --> 06:33.520 party facilitator come in. They provide a test or a quiz ahead of time to identify communication 06:33.520 --> 06:38.880 styles and personality styles and assessment and then we share those results and we 06:38.880 --> 06:45.760 we work and exercise off of that. Again, if this board is interested, we can definitely bring that back. 06:50.000 --> 06:55.520 There are some strategic goals in here in regards to quality of life in the forest, 06:56.480 --> 07:03.760 centering around transportation solutions. Alex and I have had very early preliminary 07:03.760 --> 07:09.600 discussions with MPO on what public transportation may look like here in the forest. We have not 07:09.600 --> 07:16.960 pursued it because it's going to require some discussion. What does public transportation look 07:16.960 --> 07:26.000 like? And then topic area 10 here. Again, addressing the growth in the forest. 07:28.960 --> 07:35.200 Talking about representation, exploring at large positions. You elected up positions versus 07:35.920 --> 07:47.040 ward representation. Again, addressing how we can get more folks interested and represented 07:47.040 --> 07:55.840 properly. Again, that's really addressing at that potential transparency and communication 07:56.880 --> 08:04.880 with the community in general. Lastly, the largest category of items yet to be 08:04.880 --> 08:13.440 completed really centers around future growth of the village. Whether that's addressing 08:13.440 --> 08:19.360 TIFF funding, addressing social fabric of the existing residential neighborhoods, 08:20.080 --> 08:28.880 creating a future utilities map or future growth map, identifying utilities, service areas, 08:28.880 --> 08:38.400 municipal boundaries. We are actually looking this year at a planning effort of future growth 08:38.400 --> 08:45.520 planning effort to look where our current municipal utilities may be able to expand to without a 08:45.520 --> 08:54.160 significant investment like a pump station, looking at elevations, etc. That is an objective that 08:54.240 --> 08:59.360 we tend to start this year and then we expect that to run into next year. 09:00.560 --> 09:08.160 And then the last couple of objectives here has to deal with as we find this information 09:08.960 --> 09:12.960 or discover this information, how do we get the educational content out there? 09:14.000 --> 09:19.200 Part of the solution is to display and be transparent about the information that we collect. 09:19.680 --> 09:25.360 And so that future growth is not a surprise to the general population. 09:31.520 --> 09:37.920 We do have a number of items here that you'll see noted that all the objectives within that 09:37.920 --> 09:44.240 specific strategic goal has been addressed or are in the process. Just know that I don't think 09:44.240 --> 09:50.560 that it's a lot of the objectives, it's not a one-time fix or complete. So once we've implemented 09:50.560 --> 09:56.560 something into our system, we continue to maintain it moving forward. So for example, 09:57.520 --> 10:03.440 as you read through the report, there are a lot of objectives about like updating, for example, 10:03.440 --> 10:10.960 our website and communications to our website. We did that in 24 and we continue to improve 10:10.960 --> 10:19.840 that system. You'll see engaged, of course, show up a bunch of times. So we also implemented it 10:19.840 --> 10:27.120 at 23 and we've maintained and continue to build that in our system. So as we accomplish some of 10:27.120 --> 10:33.200 these objectives, we hope if it's working, we adopt it into our operation system and continue 10:33.200 --> 10:40.400 forward with it. It's not that we've done it that one year and we stopped. So we continue to grow 10:40.560 --> 10:46.240 our operations as the village grows externally. We want to make sure that we grow efficiently 10:46.240 --> 10:55.120 and effectively internally. So with that, I will pause to see if you have any questions 10:55.120 --> 11:02.800 on kind of the 21 objectives. The intent is to have meaningful discussion this evening 11:03.360 --> 11:11.760 and then kind of keep these in mind as we plan for the 2027 budget upcoming. 11:14.400 --> 11:20.080 Now the thing to kind of realize here is you can see within the first three years of this plan, 11:20.800 --> 11:28.160 we've accomplished a lot in a short amount of time. We've addressed over 100 objectives. 11:29.120 --> 11:34.960 So looking forward, we have two years left in the plan. I would, 11:37.040 --> 11:41.760 I think I'm safe to say that I think we could address a lot of the remaining plans within the next 11:41.760 --> 11:50.880 year. And the question becomes do we want to wait until 2028 to kind of start on that next 11:50.880 --> 11:57.920 strategic plan? Where has the things changed enough since 2023 that we feel like we can do 11:57.920 --> 12:05.360 that a year early? You know, all that impacts kind of how we budget for the 2027 fiscal year. 12:08.400 --> 12:13.280 So keep that at the front of your minds here. I know you haven't had much time to 12:13.280 --> 12:21.680 review this. I don't expect, you know, questions on my comments, but we'll have an opportunity to 12:21.680 --> 12:28.880 do that at a later time. I'll pause, I'll pause there. 12:36.000 --> 12:42.880 All right. Yeah, a lot of information. So thanks for sharing. Like you said, 12:42.880 --> 12:47.840 a lot to digest. A couple of things that stood out though, just wanted to mention quickly. 12:47.840 --> 12:53.760 Stood out to me is there's a few things in there about, you know, housing, people who live and 12:53.760 --> 12:59.920 work here. Sorry, who work here aren't able to live here. And then addressing the needs of 55 12:59.920 --> 13:05.520 plus or seniors. I think some of that is in the works. I think we've, you all have done a good 13:05.520 --> 13:11.840 job of trying to attract that and look for that for future opportunities. The couple of things 13:11.840 --> 13:19.200 that really stood out to me on a number 11 there. They find and develop educational content for 13:19.200 --> 13:25.920 residents that explains construction, level limits, and all that and then how TIFF works. 13:25.920 --> 13:31.360 Because those are some of the things that I see a lot on social media that there's a lot of mixed 13:31.360 --> 13:36.720 opinions on all different sides about all of this and having something that you can point people to 13:36.720 --> 13:46.560 would be super helpful. And having it in layman's terms I think would be even more helpful because 13:46.560 --> 13:53.360 you can find a lot of content but explain it to somebody in the simple terms is where I find it 13:53.360 --> 14:01.360 difficult. Bill is going to attend our community chat this Friday and explain TIFF at a third grade 14:01.360 --> 14:08.720 level. Hopefully they're great. Alicia. 14:10.000 --> 14:17.040 Under item 7 will you just solicit each one of us on our feedback on doing communication 14:17.040 --> 14:25.520 styles or did you want us to talk about that? Is it each trustee would like to do that or is it 14:25.520 --> 14:34.560 all or nothing? Yeah, so I think what I'd want to do is this is something that the board wants 14:34.560 --> 14:41.760 to address. We can definitely get a cost associated with that and then be able to 14:42.640 --> 14:46.560 build that into our budget for 2027. Probably 14:47.440 --> 14:55.920 it's time to do that and then you decide if this current board is interested in doing it 14:55.920 --> 15:03.040 before or after the election next year and kind of time it with what I would call an annual training 15:03.040 --> 15:11.600 for the board. So there's an option we can try to do it this year yet and look for a spot within 15:11.840 --> 15:18.720 our HR budget if the board is interested in doing that. We're kind of open to any suggestions at this 15:18.720 --> 15:22.960 point. I think the last time we did it was probably two years ago now. 15:27.040 --> 15:36.080 Okay, I'm always favorable to learning about my own communication styles and how I can 15:36.080 --> 15:44.000 communicate effectively more effectively with others. So there's that. I'd agree with that. 15:47.200 --> 15:54.880 I've done two or three of these at my own work and they seem great. In reality, I feel like I 15:54.880 --> 15:59.440 only use them for a week and then I forget everybody's different traits. They're scores, 15:59.440 --> 16:03.840 they're different names they give everybody and it has not been helpful for me personally. 16:06.880 --> 16:12.640 I would say it's been helpful but I've done probably a good half dozen or probably even 16:12.640 --> 16:20.640 close to a dozen of them. So I guess I'll state I've said some people but I think my time here is 16:20.640 --> 16:28.880 short so I think it's a little bit of a waste of money to include me in on that. I'm willing to 16:28.960 --> 16:35.280 participate if you so choose but I think a better timing would probably be after a new board in 16:36.560 --> 16:44.800 April or May or whatever. I guess my takeaway I find it helpful. I'm always very enthused with 16:44.800 --> 16:50.320 doing it so I wouldn't be against it but to me the main takeaway is that everybody's different 16:50.320 --> 16:56.320 and you have to treat everybody in a different way and as long as you know that I think we can 16:56.320 --> 17:03.600 keep moving forward too. Whatever the board choose. Yeah and we want to bring you something 17:03.600 --> 17:10.960 that's valuable right? So it's if it you know in the mindset of it being a traditional assessment 17:10.960 --> 17:17.840 if that doesn't work for this board that's fine we can pivot and do something that may be more useful 17:18.560 --> 17:25.680 and just thinking about exercises and how do we work on communications. To me it's you know 17:26.320 --> 17:31.920 it's not something that you work on once every year it's you know for it to be effective you know 17:31.920 --> 17:38.960 it needs to be practiced regularly and so you know is there an ability for us to to put a practice 17:38.960 --> 17:46.960 in place where we're we're doing that on a regular basis. At least I found that that's the best way 17:46.960 --> 17:50.320 to implement something like us. 17:54.720 --> 18:00.160 Frankly I'll have to go along with I mean I'm with Alicia and I'm always curious about exploring 18:00.160 --> 18:06.800 my style and lack of but I'll have to go along with Brad and Jim too that I frankly can't even 18:06.800 --> 18:15.440 tell you what happened when the last one was anybody else just throw it at him and we'll do it or not 18:16.000 --> 18:26.080 yeah when we did this last a couple years ago I learned some things and I came away with some 18:26.080 --> 18:36.240 things it's hard to remember all the details but I think you know I kind of along with it sounds 18:36.240 --> 18:41.600 like many of you others of course I always want to improve my communication skills with people and 18:41.600 --> 18:49.040 I know it needs to be different with people but I feel like I try to do that on a daily basis 18:49.040 --> 18:56.400 realize that people are different and and get along and and just realize that so I don't know that 18:57.120 --> 19:03.760 I would be real anxious to do this do what we did again so I guess that's kind of where I'm standing. 19:04.800 --> 19:08.000 I think you can scratch that plan Bill whoops Melanie. 19:08.080 --> 19:15.120 You know I was just gonna add I've done these like communication styles assessments through my work 19:15.120 --> 19:23.200 and I know my style very well now but um what was helpful and what I found to be most beneficial 19:23.200 --> 19:27.360 about it was that you learn about the people you're working with and what their style is and you 19:27.360 --> 19:31.520 know maybe we have assumptions about people and then we find out that they're actually coming from 19:31.520 --> 19:36.800 a different place than we realize so I think that to me is the value of it I hear others that have 19:36.800 --> 19:43.040 like done it before and maybe don't find it as valuable but that was the piece to me that I did 19:43.040 --> 19:44.320 find helpful. 19:50.560 --> 19:56.880 So I don't I don't need necessarily a complete answer it might be you know some kind of a hybrid 19:56.880 --> 20:03.200 approach to this what I'm hearing is that I think it's it's helpful for the board whatever it is 20:03.200 --> 20:08.720 to understand the person coming in their communication style I'm wondering if it's something that we 20:08.720 --> 20:14.400 incorporate into our onboarding process as someone comes in we happen to the assessment so that 20:14.400 --> 20:21.680 assessments can be shared with the board instead of having a sit down in place and do it all as a 20:21.680 --> 20:34.240 group type so that way we're not doing seven eight assessments at one time if you know we're 20:34.240 --> 20:40.640 only doing it for new board members that come in and sharing it with the remaining board that's 20:40.640 --> 20:47.120 here and vice versa right so communication styles may change over time but slower to change in 20:47.200 --> 20:55.200 an individual and maybe we think about that individual doing assessment every every few years you know 20:55.200 --> 20:59.760 if they remain on the board and just kind of thinking out loud thinking out loud here. 21:01.440 --> 21:06.240 You know you just reminded me of something that I saw I want to say it was some prairie but don't 21:06.240 --> 21:12.640 quote me on the municipality but they had and say their trusty user board members there was a list 21:12.720 --> 21:19.600 of say like a 12 or 15 sort of top priorities for the community and then they had each board 21:19.600 --> 21:26.000 member more or less rank them so to me it was really interesting to see what is the different 21:26.000 --> 21:31.920 priorities for the different board members and they had it up on their website I mean I'm 21:31.920 --> 21:38.160 indifferent if we have it on our website or not but I personally think it's good information for 21:38.800 --> 21:45.520 residents to know how they're bored and things but I guess I heard you at more release of this 21:45.520 --> 21:50.480 it's good to know where people are coming from and if they know what priorities are important for 21:50.480 --> 21:58.480 individuals I think that can really be beneficial. Maybe that I guess I thought of that because you're 21:58.480 --> 22:01.040 saying like I'm forwarding maybe that's something we do. 22:11.680 --> 22:22.080 Any comments on waiting until the end of 2028 to or waiting until 2028 to do or redo the 22:22.080 --> 22:29.280 strat plan or is there any desire to try to do a new strat plan in 2027 22:32.160 --> 22:39.520 which would be one year early. Jim. I guess my opinion would be that do 22:40.880 --> 22:50.000 say redo maybe in 2028 I personally feel it's still the very applicable plan. I put the emphasis on 22:50.880 --> 22:57.680 I tend to think it's a bit of my background so I hesitate saying it but I put an emphasis on 22:57.680 --> 23:04.240 the planning and figuring out the urban say the potential urban service area and things like that 23:04.960 --> 23:14.800 I think that's going to keep us pretty busy for a year. Anybody else? 23:20.560 --> 23:34.880 Any other comments on the remaining 21 items that I think a lot of the ones that I have 23:34.880 --> 23:43.200 remained from previous years which are highlighted you know you can see on the screen here are having 23:43.200 --> 23:54.800 a do of like holding quarterly round tables identifying issues which isn't only 23:57.120 --> 24:03.440 taken on by staff but would require some kind of commitment from the board. How do you feel about 24:03.440 --> 24:16.720 about that? I know time is valuable. 24:23.360 --> 24:30.640 I'm sorry and you just can you repeat your question Bill? Yeah yeah so as you can see on the board 24:30.640 --> 24:37.120 here so this is addressing strategic goal number seven tension and distrust between 24:37.120 --> 24:42.880 the village board staff community at large. So some of the objectives to address specifically 24:42.880 --> 24:49.360 this goal they suggested during the plan was to one explore holding quarterly community round 24:49.360 --> 24:54.560 tables to share progress and take the temperature on where things are relation only. 24:55.520 --> 24:59.760 And then second create a regular opportunity for staff to 25:01.760 --> 25:08.000 ideate discuss and solve issues identified internally or by trustees and share the progress 25:08.000 --> 25:17.360 of working through these issues with the board clearly or more frequently. So I think a part of 25:17.360 --> 25:24.880 why this has stalled previously was because I think I think it had every 25:26.080 --> 25:33.680 majority of the meetings. It was basically too busy or things were too far apart to you know kind 25:33.680 --> 25:40.880 of bring the group together. By moving forward it does require not only commitment from staff 25:40.880 --> 25:49.200 to to address these items and bring them forth but then also some time commitment whether 25:51.760 --> 25:57.840 these work sessions or during village board meetings or separately to have these type of 25:57.840 --> 26:04.880 discussions right whether it's between the village board and staff or it's between the village board 26:05.440 --> 26:14.320 staff and the community to address certain issues. And it may range on a series of things but if 26:14.320 --> 26:22.960 we're going to instruct that we bring issues and have that discussion that we all be engaged as 26:22.960 --> 26:32.560 part of. So again considering where the board is currently want to get a feel as to where you're 26:32.560 --> 26:34.880 at making that kind of commitment. 26:39.520 --> 26:47.120 I have a quick question for you. Colleen Howard your meetings going are they well attended or? 26:47.840 --> 26:53.280 So far I've only had one. Okay. In my opinion it was one of the 11 people they're considering 26:53.280 --> 27:02.480 we often get like one for budget hearings. We have another one this Friday and I've heard at least 27:02.480 --> 27:06.400 four people that are planning on coming and I'll grant you that it's some of the same 27:06.400 --> 27:11.120 faces you see all the time but there were some people that I have never met before at the first 27:11.120 --> 27:19.120 one. Also we've been a little hampered by holding them here in the morning. I do want to 27:20.320 --> 27:26.720 move them around the day of the week and time of the day. It just so happens that with Bill 27:26.720 --> 27:32.800 doing a TIFF presentation this week it was easy just to do it here but it took a little heat from 27:32.800 --> 27:40.400 one person on social media about discriminating against people who work. Yeah thanks for the feedback. 27:40.400 --> 27:46.400 I think just depending on you know we all varying schedules and so I think the biggest challenge 27:46.400 --> 27:51.840 too is kind of getting out of sight of the norm to meet people who are working I think is the 27:51.920 --> 27:58.720 feedback working working families and so that they can participate and so you know I'm always 27:58.720 --> 28:06.240 going to be open to make myself available to get out of those kind of meet people where they are 28:06.240 --> 28:12.080 and maybe that means exploring different avenues. I don't know if it would be possible to do you 28:12.080 --> 28:20.720 know something virtually but it's an option as well. I kind of like the idea of the 28:21.920 --> 28:28.160 village board work session because frankly I don't know that anything we cover is 28:28.720 --> 28:34.480 all that earth shaking in a work session. I think this could be really productive and it's 28:34.480 --> 28:38.400 an hour that people already have set aside and I'll rush Jim. 28:38.400 --> 28:49.120 I was going to state about the same as far as if I can think of a meeting not too distant past 28:49.120 --> 28:54.800 and even this one I kind of think is going to be shorter than the hour where we could 28:55.680 --> 29:01.920 try to hype up some more or less hot topics and then try to get people here to have the conversations 29:01.920 --> 29:08.560 that it seems like they want to be more participating in our government so that would be one way to 29:08.560 --> 29:15.520 do it to have a little bit say more friendly or more or less professional as far as timing 29:15.520 --> 29:24.000 and stuff if you get to have people with open discussion. I do want to caution like going out 29:24.000 --> 29:29.040 and I think it would be hard to get us all together when it's not say a real regular time 29:30.000 --> 29:35.760 and also knowing in my background just doing different other public informational meetings 29:35.760 --> 29:41.920 and stuff and I guess I look at Stacey too as it's very hard to draw people in especially in 29:41.920 --> 29:48.160 summer when it's nice weather and things like that so I don't know if we necessarily get a good 29:48.160 --> 29:53.920 attendance so I think we need to be cautious of that and in plan accordingly I guess. 29:54.800 --> 30:03.040 I really like the idea of our own table more of a discussion than sharing information I think we 30:03.040 --> 30:09.520 can do both but I feel like the thing we hear a lot about or at least myself is that people come 30:09.520 --> 30:12.960 here and they want to have conversations with us and ask questions and they don't feel like they 30:12.960 --> 30:18.880 can at these meetings so setting aside that time where we can be a little bit more available to do 30:18.960 --> 30:21.040 that I think would be really helpful and go a long way. 30:24.880 --> 30:30.480 Anybody else? Jim? I would agree with what Brad said I think that makes a lot of sense 30:31.920 --> 30:39.440 and I you know going back to the whole thing number seven that opening statement tension and 30:39.440 --> 30:43.920 distrust between the village board and staff I don't feel that we have much of that not any 30:43.920 --> 30:48.960 more than any other job I don't think that that's a big problem so I just think that we have the 30:48.960 --> 30:55.280 distrust yet from the community and we just need more communication so I guess that all kind of makes 30:55.280 --> 31:03.360 sense if we could incorporate that into these work sessions. So I'm hearing that I think those 31:03.360 --> 31:08.720 board favors having these discussions during the work session so we'll take a look at setting 31:08.800 --> 31:14.800 aside a few of the work sessions to just kind of have a roundtable discussion. 31:17.120 --> 31:23.840 What I think we may do as far as setting up agenda is just picking out some of the hot topics of 31:23.840 --> 31:32.880 that time and kind of setting out a opening it up for discussion at that time. We'll have to think 31:32.880 --> 31:39.040 about how do we set the agenda because if there's something up coming on a future agenda then the 31:39.040 --> 31:46.480 board's going to have to vote on whether we take that on and then the roundtable or if we want to 31:46.480 --> 31:59.200 reserve that separately as a discussion topic. Is that it for a strategic book? Judd? I just 31:59.200 --> 32:04.720 thought that Alicia brought up doing something virtually which is fine. I'm all for meeting 32:04.720 --> 32:12.000 people where they can be at but we do run the risk of when you publish a certain link. Some people 32:12.000 --> 32:19.760 try to steal it so we make it it makes it difficult for us to allow those without preregistration so 32:19.760 --> 32:22.880 we're still trying to figure out how we can do that and we'll have that discussion I think next 32:22.880 --> 32:29.120 board meeting but I'm not trying to dissuade it but we just have to find some way to make it 32:29.120 --> 32:36.240 so we don't have interlopers. And we do and you'll see in the report that we do have other 32:36.240 --> 32:44.480 speaking opportunities so the parking connects we've been going to utilize those opportunities to 32:44.480 --> 32:51.600 address specific items or issues within the community. We have our community open house our 32:51.680 --> 32:58.960 village hall open house that we discuss projects with folks. Occasionally we now 32:58.960 --> 33:06.640 surveys we try to reach people where they are. Budget listening sessions we have those we try 33:06.640 --> 33:14.400 to get it out into the communities. It's not required by ordinance per se but as developments 33:14.400 --> 33:20.480 come in if they're impactful of neighborhoods we've been requesting that the developers host their 33:20.480 --> 33:24.800 own neighborhood meetings the those type of meetings have paid 33:26.960 --> 33:32.800 dividends in that you know the notice gets out there early and the developer can resolve issues 33:32.800 --> 33:39.280 before they reach us before their application process and so you know there's there's ample 33:39.280 --> 33:45.680 opportunities out there and meeting folks where they're at or holding it here different methods 33:45.680 --> 33:51.840 that we've incorporated as far as communication. So I I would argue that they're you know we're 33:51.840 --> 33:58.960 not lacking in communications it's a matter of how far to the extent that we go. Most of this driven 33:58.960 --> 34:05.680 by staff but I think a large portion of the population wants to to be able to speak to you 34:05.680 --> 34:10.640 as a board. So I'll take a look at what what's been proposed here. 34:10.640 --> 34:17.520 I would just add to that I know for some of our park and connects last year one of our park 34:17.520 --> 34:22.000 and connects we utilized some of the already established events that we have like the summer 34:22.000 --> 34:27.120 series and things like that we already know that we're bringing in a crowd and so setting up a booth 34:27.120 --> 34:33.680 at one of those is you know easy to do we're setting up a space. That's something I'm just 34:33.680 --> 34:38.640 planning on doing to farmers market some of these other events that are going on. 34:40.720 --> 34:44.320 In fact I think I talked to you. Can you get me a little fable and I 34:47.840 --> 34:49.040 now there's an idea. 34:52.400 --> 34:57.120 And if for strategic plan bill or get some more. Yeah no I think that's it. I think most of the 34:57.200 --> 35:07.280 other ones we can deal with or initiate from kind of a staff process here and introduce that 35:07.920 --> 35:14.560 wherever the you know budgeting support is needed and we'll continue to address this over the next 35:14.560 --> 35:25.360 two years plan for the next planning effort to kind of be in that 2028 time frame so that we can 35:25.360 --> 35:32.560 implement it in in 2029. I think I have the direction I need. Okay if you have any questions 35:32.560 --> 35:39.680 about the report or comments feel free to reach out to me or if you want this or like 35:41.280 --> 35:45.920 this review to come back at different increments throughout the year we're happy to do that. 35:47.120 --> 35:51.520 It has stated right now we're doing it annually prior to the budget so that you 35:51.520 --> 35:56.720 can get a preview of what the strategic objectives are going into the budgeting cycle 35:57.680 --> 36:03.440 but we're happy to break it. It has many times as you you want. Thank you. Thank you. 36:06.080 --> 36:09.040 Moving on to department updates administration update bill. 36:09.040 --> 36:24.400 So two updates here we are opening up negotiations with the forest professional police association 36:24.400 --> 36:32.160 I believe our next our first meeting with with the union is next week as we work through that 36:32.160 --> 36:39.840 process. Chief and I will update you as we go on and so just wanted to relay that to you. 36:41.360 --> 36:47.120 Secondly here as you know we've started our internship management internship with 36:47.760 --> 36:55.200 Gavin I want to also report that we are coordinating efforts with the city of 36:55.200 --> 37:01.360 Corona villages of Wanaki and McFarland as they also have management interns so 37:02.320 --> 37:08.080 being able to get them out to see the development in different communities and learn from different 37:08.080 --> 37:15.600 experiences I think is all part of that internship experience. Any questions at all? 37:18.160 --> 37:23.680 Thanks. Finance update Brandon. Yeah so Bill had mentioned at the beginning of the 37:23.680 --> 37:28.560 strap plan update but just a reminder for the next workshop that we'll be doing that 37:28.560 --> 37:33.760 2027 budget kickoff and just getting our thoughts about the budget priorities 37:33.760 --> 37:38.880 available so just take some time start thinking about that and just come in next time with an 37:38.880 --> 37:49.280 open mind. Okay um police department I'm told Chief Olson does not have anything to present 37:50.240 --> 37:57.840 public service update. Just a quick update acre parkway where the progress is working we should 37:57.840 --> 38:02.640 have the water main completed by the end of the week and then we'll move back again to the 38:02.640 --> 38:07.440 west end of the project and start working on the sanitary sewer next week and then also 38:07.440 --> 38:13.760 connections lateral connections so that project is moving along at a good good pace so 38:14.400 --> 38:22.080 that's appreciate community development update Alex. One other thing quick sorry seminal way 38:22.080 --> 38:30.320 resurfacing is starting next Tuesday so there'll be some other impacts there. Okay Alex. 38:31.680 --> 38:39.280 We launched the home reach divorce program on May 20th and so far it has not had the traction 38:39.360 --> 38:43.840 that we had hoped it would. We did receive two applications but I think we were kind of 38:43.840 --> 38:49.520 bracing ourselves for an onslaught that did not occur so we'll continue to kind of plan 38:49.520 --> 38:53.840 marketing around that and getting the word out. I was just talking with Alicia before the meeting 38:53.840 --> 39:00.080 here and I think part of that is just the fact that people need to be actively pursuing a house 39:00.080 --> 39:04.800 and then have an active house project or home improvement project too and I'm sure that not 39:04.800 --> 39:09.120 everybody was just sitting around with those things ready for a grant program to open up so 39:09.120 --> 39:13.040 see how the next couple weeks shake out but we'll plan to do some additional marketing as well. 39:16.480 --> 39:25.840 Administrative Services Update Kelly um Board of Review is going to be held on June 10th at 5 p.m. 39:25.840 --> 39:36.160 here and then also today is the last day for applications for the vacant trustee seat. 39:37.760 --> 39:42.240 I will be closing the application first thing in the morning to give people through 39:44.000 --> 39:50.960 the rest of today. So far we have received five applications and after I close that I'll send 39:50.960 --> 39:56.240 those all out to you tomorrow. I know I sent a couple of them. We received a few more over 39:56.240 --> 40:06.480 the weekend and then one just this evening. So great thanks. Creation and community enrichment 40:06.480 --> 40:12.640 update. So we have our first farmers market tonight which I think is going really well. We've got 40:12.640 --> 40:22.640 some nice weather. We had our first Friday flick or I'm moving in the park on Friday and also I 40:22.640 --> 40:26.720 think we had really good attendance for that. That was also in conjunction with the bike rodeo that 40:26.720 --> 40:33.840 the police department works with us on. I think we had 30 participants in the bike rodeo and again 40:33.840 --> 40:39.280 we had really good attendance. It's super nice being able to start the movie a lot earlier with 40:39.280 --> 40:44.880 the news screen that we are renting which I think hopefully families enjoyed. I got some 40:44.880 --> 40:51.680 good comments for some people. We have our next summer series event is this Thursday piano fondue 40:51.680 --> 40:58.320 will be performing here in the park and then this Saturday is Dragon Arts. So it's quite a busy 40:58.320 --> 41:03.920 time this week. So we'll have artists starting to set up on Friday. I think about at least 80 41:03.920 --> 41:11.360 artists are going to be coming to set up Friday and then we have 140 plus artists with 163 41:11.360 --> 41:17.280 booths that are filled and then discover Wisconsin will actually be attending to film the event 41:17.280 --> 41:24.720 and I think they'll be interviewing Tricia for a section to talk about the event. Tricia did get 41:24.720 --> 41:31.520 all the tiles sold for the America 250 mural so we have two more classes that we're hosting that 41:31.520 --> 41:38.080 are the remaining tiles that need to be completed. One is on this Thursday and then one is next 41:38.080 --> 41:46.800 Tuesday and so then after next Tuesday we'll start assembling the mural and again hoping to have that 41:46.800 --> 41:52.320 displayed and unveiled for the 4th of July. So the library is allowing us to use a space 41:52.960 --> 41:58.000 there to be able to put that together because it's a big puzzle ultimately. 41:58.880 --> 42:06.000 And then we are still looking for judges to help with the parade for 4th of July so if you're 42:06.000 --> 42:13.600 interested please let me know so that we can get connected with you. We had baseball and softball 42:13.600 --> 42:20.240 starting this week. We have over 400 participants between the different leagues. The complex is up 42:20.240 --> 42:25.680 and running keeping us busy there. We have all of our summer programming starting in the next 42:25.680 --> 42:31.120 two weeks which I didn't even get a number for that. The community garden is full with all the 42:31.120 --> 42:36.720 plots except for a couple small raised beds and then we do have the three park projects that are 42:36.720 --> 42:43.840 being completed the Conservancy Common Splashbed River Bed and Park and Chino Donald Conservancy 42:43.840 --> 42:50.400 Commons. They'll be demoing the concrete starting this Thursday and that should be done by August 28th 42:50.400 --> 42:55.920 at the latest because we want it to be done for Riverbest and then Riverbend and Chino Donald 42:55.920 --> 43:02.560 will be done in October. Okay a lot of action. Well you sure can. 43:05.280 --> 43:11.280 I just wanted to give kudos to the rec department for all the great work. We enjoyed the summer 43:11.280 --> 43:18.480 series over the weekend on Friday and then my daughter participated in the dance class so we love 43:18.480 --> 43:23.680 Ms. Mallory. The recital at the high school was just it was great so just wanted to give kudos 43:23.680 --> 43:29.200 as a parent who was kudos participating in those activities. It was all great. Thank you. 43:30.880 --> 43:33.760 Give me a communications update. Stacy Herman. 43:36.960 --> 43:40.560 I will just echo that I communicate everything that these guys all share 43:42.080 --> 43:47.840 keeping the website up to date, engage the course up to date and then doing the monthly newsletter 43:47.840 --> 43:51.920 that goes out and then encouraging residents to sign up for those email and text alerts so they 43:51.920 --> 43:59.280 know all of the projects that are happening. Thank you ma'am. Okay any other business that 43:59.280 --> 44:05.120 monthly comes up for the committee for discussion? Oh no. Alicia do you have something? Okay. 44:07.680 --> 44:11.520 Next up is adjournment. Is your motion to adjourn? Motion to adjourn. 44:12.160 --> 44:18.080 Yes, second second. Motion by Alicia, second by Jan. All those in favor say aye. Aye. 44:18.080 --> 44:25.040 All those opposed? No. Motion carries unanimously. We're adjourned at 5.45 and bill on the board meeting at 6. 44:27.760 --> 44:33.360 Sorry do you want me to repeat that? I am calling to order the village board 44:34.080 --> 44:45.920 meeting of June 2nd at 6 p.m. Yeah leave it your please not roll and let's see who has it led us for a 44:45.920 --> 44:49.680 one. Jim you want to lead us in the Pledge of Allegiance? 45:15.920 --> 45:25.040 Number four on our agenda is announcements. I have no announcements. Number five is the consent 45:25.040 --> 45:34.160 agenda. Does anyone want anything separated out? Could you separate out 5.12? Okay. 45:34.160 --> 45:47.040 Separating out 5.12 are leaving us with 5.11 proving submittal of the DNR compliance maintenance 45:47.040 --> 45:53.200 annual report and the resolution authorizing village finance director to issue a facility bond to 45:53.200 --> 46:02.160 cascade development. Motion to approve? Motion by Brad is there second? Second. Seconded by Alicia 46:02.160 --> 46:06.480 Any discussion? Good work on 5.11. 46:09.120 --> 46:14.560 I'm sorry I didn't hear you. I just said good work. We have passed with flying colors and 46:15.360 --> 46:21.040 nothing was found which is great. We did. Good job guys. Okay. All those in favor of the 46:23.120 --> 46:28.400 passage of those two resolutions indicate by saying aye. Aye. All those opposed? No. 46:29.360 --> 46:36.080 Motion passes unanimously. Resolution 2026, 065 resolution authorizing the village finance 46:36.080 --> 46:42.960 director to issue a municipal revenue obligation to LLCG properties of the forest LLC. 46:44.800 --> 46:49.440 Go ahead Brad. Yeah so I just had a question about where was this property exactly. I was 46:49.440 --> 46:54.240 trying to figure it out and we're struggling and then it read to me that there was a 46:54.960 --> 47:00.640 payment on September 1st and it didn't. It's all like it was an annual or continuous payment and 47:00.640 --> 47:08.560 not at one time deal. I just wanted to verify. Bill Brandon? Who's taking the call? 47:11.120 --> 47:19.520 This bond correlates to a late city glass property. It's in tax and domestic number 47:20.480 --> 47:28.400 6 in that village entered into a development agreement with late city glass and they started 47:28.400 --> 47:35.200 construction I believe two years ago now at the end of the at the end of the season construction 47:35.200 --> 47:42.160 season there constructed through last year completed construction last year assessment this year 47:43.280 --> 47:48.240 and they've met their guaranteed value pursuant to the development agreement 47:48.320 --> 47:53.600 this year. So the next step in that development agreement is to issue a municipal revenue 47:53.600 --> 47:59.680 obligation bond promising that we will make payment for that tax income and financing 48:00.560 --> 48:08.640 to late city glass or lcg over the next I believe seven years off the off the top of my 48:08.640 --> 48:16.880 head here those payments are made the first payment coming in 2028 and each year they're 48:16.880 --> 48:19.840 after until the total bond amount is paid off. 48:22.800 --> 48:28.560 Good. All right. Okay. Is there a motion to approve resolution 2026 065? 48:31.840 --> 48:34.720 I'll make that motion. Thank you Jim. Is there a second? 48:35.680 --> 48:39.680 I'll second. 48:40.640 --> 48:46.560 Melanie seconds. Motion by Jim second by Melanie to approve 2026-065. 48:47.360 --> 48:50.320 All those in favor indicate by saying aye. Aye. 48:50.320 --> 48:53.440 Those opposed no. Motion carries unanimously. 48:54.640 --> 49:00.240 Number six public appearances not related to anything on the agenda. We have nothing. 49:01.200 --> 49:07.360 We have no presentations. All business. No new business. 49:08.720 --> 49:16.480 We will go to 9.1 ordinance 2026-010 and ordinance approving a certified survey map 49:16.480 --> 49:22.800 redividing approximately 59 acres located west of Hickory Lane and southwest of Lindy Lane 49:22.800 --> 49:26.800 for industrial and commercial uses or staff presentation bill. 49:26.800 --> 49:32.000 I believe Alex is going to take this one. I'll take the next one. 49:32.880 --> 49:38.000 So you've got a memo in your packet from a planner marker offers the next three items on 49:38.000 --> 49:44.320 the agenda are all associated with this proposed development. This is a proposed development of a 49:44.320 --> 49:53.920 218,000 square foot distribution facility on Hickory Lane. The first item here is a CSM. For 49:53.920 --> 49:57.680 those of you who were here at the time this was previously a site that had 49:58.720 --> 50:05.360 proposed development of three larger 295,000 square foot industrial buildings on it. The CSM 50:05.360 --> 50:11.040 would reconfigure that just for a little bit of background on where this project is at and its 50:11.040 --> 50:17.120 approvals. Planning and zoning did review the CSM as well as a conditionally used permit 50:17.200 --> 50:24.400 at its meeting on May 26th that conditionally used permit included among other things 50:24.400 --> 50:30.960 conditions that the building be verified that it's solar ready the development itself be 50:30.960 --> 50:36.080 EV ready with infrastructure installed approval of emergency safety security and 50:36.080 --> 50:42.640 protective services plan operational policies related to idling and vehicle 50:43.520 --> 50:49.120 vehicle idling based on the county's ordinances. I believe there's also conditions of snow and ice 50:49.120 --> 50:55.200 clearance practices according to the Wisconsin salt wise and then as we'll see on a later item 50:55.200 --> 51:00.080 here tonight some cost sharing provisions and the documentation that no wetlands on the facility 51:00.080 --> 51:06.880 site are present. So the development is also anticipated to come before planning and zoning 51:06.880 --> 51:15.760 on June 8th for site plan review. Exhibit A on your screen here is the reconfigured CSM. 51:15.760 --> 51:21.200 Couple things to point out there are a couple new streets here Juniper street is the east west 51:21.200 --> 51:27.680 across the north side of that parcel. Muscle wood lane connects uh Lindy lane to that new street 51:28.320 --> 51:33.600 and then a realignment of cake parkway to the south side of the site. There's also outlet 51:33.600 --> 51:40.560 outlet one which will be retained by the village for stormwater and then lot one and two on the 51:40.560 --> 51:44.960 north side will be available also for stormwater and then the potential commercial development as 51:44.960 --> 52:00.800 well. Whoever's got the mouse if you could go to exhibit B there. Exhibit B in the packet while 52:00.880 --> 52:05.680 they're pulling this up here is just a showing highlighted a couple utility easements that will 52:05.680 --> 52:09.760 need to be released as well as part of this. Those were associated with the original CSM 52:10.320 --> 52:16.160 and that configuration on June 16th we've got a public hearing scheduled to vacate where you can 52:16.160 --> 52:22.720 see there the current dedicated right-of-way of cake parkway in favor of the realigned one should 52:22.720 --> 52:31.360 the CSM move forward. Uh can I ask the mouse again the anonymous mouse to pull up the development 52:31.360 --> 52:37.760 agreement on a future item I just want to point out exhibit A to this and a reconfiguration that 52:37.760 --> 52:43.360 will take place after the CSM after this excuse me the vacation takes place this would be all the 52:43.440 --> 52:54.240 way at the end. So Lindy Lane currently extends all the way east to Hickory and as part of this 52:54.240 --> 52:59.920 development there'll be a proposed vacation of a portion of it highlighted there hatched there 52:59.920 --> 53:08.160 and the dedication of right-of-way for a cul-de-sac ball and then if you could pull up the ordinance 53:08.240 --> 53:15.600 we can go right to that so I am making you bounce around. I'm doing my best mark impression so 53:18.720 --> 53:25.280 so the ordinance itself a lot of conditions contained in here are mostly cleaning up the CSM 53:25.280 --> 53:31.680 I would say smaller details a couple ones to point out here would be as I mentioned the dedication 53:31.680 --> 53:36.720 of right-of-way for that Lindy Lane the future reconfiguration of that once we do proceed with 53:36.720 --> 53:45.920 the vacation another condition of approval here is number five there at a drainage easement to the 53:45.920 --> 53:52.560 benefit of a drainage district which was identified a farmer came and made public comment on one of 53:52.560 --> 53:58.000 our meetings indicating that that would need to be addressed and then at the last planning and 53:58.000 --> 54:03.520 zoning meeting I believe Commissioner Simpson requested access restrictions along Hickory Lane as well 54:03.520 --> 54:10.080 that the last piece of this condition will hear so that would prohibit access to out lot one which 54:10.080 --> 54:16.000 eventually will be the village retained out lot and then having a restriction of one additional 54:16.000 --> 54:22.800 no greater than one driveway on the development lot to Hickory Lane so happy to answer any questions 54:22.800 --> 54:32.160 associated with the CSM for you. I got one clarifying thing I think Randy said it might be a challenge 54:32.160 --> 54:37.920 for them to make June 8th I just wanted to make that clear if they don't make June 8th it would be 54:37.920 --> 54:47.120 June 23rd or okay. Certainly if if it's not on the June 8th first site plan you're referring to 54:47.840 --> 54:52.240 then the next planning and zoning meeting would be June 23rd but I believe we're anticipating that 54:52.240 --> 54:59.920 that'll be a June 8th meeting. Anyone else? Is the only access for really in and out of this 54:59.920 --> 55:08.320 facility through like the no nope so let's see if maybe the development agreement has a good 55:08.320 --> 55:18.400 development map on it we can go back there so access would be from there you go cake parkway 55:18.400 --> 55:25.440 so the reconfigured cake parkway off of Hickory Lane and then that newly minted Juniper Street. 55:26.160 --> 55:32.320 Cake doesn't go across Hanger State. No. Yeah. 55:40.960 --> 55:49.520 We do have the one person registered to speak on this oh I'm sorry just to clarify the question 55:49.520 --> 55:54.640 so I believe Trustee Court was asking about access off the interstate is that correct or 55:54.640 --> 56:00.960 going into the region not specifically the site I just want to make that clarification 56:00.960 --> 56:04.000 right how travel would be going in and out of there predominantly 56:06.080 --> 56:10.880 yeah so predominantly and the TIA or traffic impact analysis that was provided 56:11.360 --> 56:18.240 and a majority of the traffic coming off of Highway, Highway V I believe 70% of the traffic going to 56:18.240 --> 56:24.720 the interchange area and then the remaining 30 either west or south. 56:31.760 --> 56:38.160 Are we good? All right we do have one register to speak that is CAS Summerfeld 56:38.320 --> 56:46.880 is she on zoom she is not present in the room 56:49.920 --> 56:57.680 okay well the form she submitted indicates that she wanted to speak on 9.1 and it was opposed to it 56:59.920 --> 57:06.960 so I guess we'll move on from there is there a motion to approve 2026 010 57:08.560 --> 57:20.400 I'll make a motion to approve it as written. Thank you Jim. Motion to approve is there a second 57:25.680 --> 57:33.280 I'll second it. Any further discussion? All those in favor indicate by saying aye. 57:34.240 --> 57:39.120 All right I almost opposed no. Motion carries unanimous. 57:44.880 --> 57:51.680 9.2 resolution 2026-067 resolution authorizing village president and clerk 57:51.680 --> 57:58.160 executed development agreement with Ryan company's U.S. aim staff presentation by bill 57:58.560 --> 58:07.280 So as you know we like to accompany our certified survey maps or plans with a developer agreement 58:08.320 --> 58:12.800 this development agreement is for public improvements associated with the project 58:15.200 --> 58:22.000 as Alex had explained there's a series of maps in here that shows the context of the property 58:22.080 --> 58:28.880 and surrounding areas this map here shows the site plan or proposed site plan at this moment 58:29.920 --> 58:34.480 and then there's there's different provisions within the development agreement specific to 58:36.000 --> 58:41.920 design requirements construction requirements things like insurance coverage, 58:42.400 --> 58:51.040 surety amounts fees associated with the development specific to this development agreement that 58:52.320 --> 58:57.680 is unique to this project like I stated there was a traffic impact analysis conducted 58:58.320 --> 59:06.800 and found to or found that there would be significant traffic impact to hickory lane 59:07.600 --> 59:13.760 intersection at hickory lane and county highway v there's some concern around geometric 59:14.720 --> 59:22.400 the geometry of turning and then some impact to the interchange too and so for that 59:22.400 --> 59:28.320 negotiation through this development agreement you'll see at the very end of the development 59:28.320 --> 59:36.240 agreement as part of the exhibit an allocation of cost share for the the improvements associated 59:36.240 --> 59:42.720 with the development agreement happy to answer any questions that you have at this time 59:43.280 --> 59:47.280 I'll save the specifics since they were included in the packet here 59:53.280 --> 59:58.080 well there was a lot of information in the packet on this one so I could have missed it but I didn't 59:58.080 --> 01:00:03.280 see anywhere so I'm just curious is it known when development would begin and when the roadway 01:00:03.360 --> 01:00:07.520 improvements would happen like or is it too early in the process or do we have an estimate of when 01:00:07.520 --> 01:00:15.520 that would start yeah so in in talking with the developer and the representative here this evening 01:00:15.520 --> 01:00:19.760 they can talk to you more about the site specific improvements we anticipate that as 01:00:19.760 --> 01:00:26.640 soon as they get site approval they would break down and move forward as far as hickory lane and 01:00:27.120 --> 01:00:35.120 lane those will be public projects though they're currently proposed as part of the CIP 01:00:35.120 --> 01:00:41.440 amendment that you will see later on this evening and we would anticipate that as soon as it's 01:00:41.440 --> 01:00:49.280 approved by yourselves we would you know prepare and complete the drawings and get that out to bid 01:00:50.080 --> 01:00:56.720 um it's my understanding that the developer wants to open their doors in in 2028 01:01:01.520 --> 01:01:05.520 excuse me anyone else have any 01:01:09.760 --> 01:01:15.120 so I think in our packet there was different numbers or dollars amounts associated different 01:01:15.200 --> 01:01:20.320 improvements and I don't remember the exact number but I want to say it was like around a half a 01:01:20.320 --> 01:01:30.160 million for the the interchange yep 520 thousand yeah so I can I can go through some of the cost 01:01:30.160 --> 01:01:35.920 sharing and so we took a look at what the traffic impact analysis was and we contributed that 01:01:36.560 --> 01:01:43.520 to potentially what the traffic projections were in the region for that area and so the cost 01:01:43.520 --> 01:01:53.920 sharing that we've we've come to agreement on is a 1,139,000 contribution towards hickory lane 01:01:54.480 --> 01:02:00.800 again hickory lane will be a a public project so the village would be responsible for that 01:02:00.800 --> 01:02:08.560 that's a village obligation as part of the hickory lane improvement is also the intersection at 01:02:08.640 --> 01:02:15.920 hickory lane and kaiai way b then tension there is to install traffic lights to help control that 01:02:15.920 --> 01:02:22.000 intersection our contribution from the developer for that intersection is 190 thousand dollars 01:02:22.880 --> 01:02:27.360 um as Alex had had shared earlier there is modification to 01:02:29.760 --> 01:02:36.320 go to Lindy Lane here first to Lindy Lane uh in rearranging that traffic we were concerned about 01:02:36.320 --> 01:02:43.040 impacts at uh two intersections that would be um very close together and so developers 01:02:43.040 --> 01:02:50.400 contributing 750 thousand dollars to that project that is a public project also though so village 01:02:50.400 --> 01:02:58.320 will be owner of that uh those funds all the funds will be escrowed uh within um starting time 30 01:02:58.320 --> 01:03:05.280 days after this agreement is executed and then uh Jim pertaining to your specific question about 01:03:05.280 --> 01:03:13.920 the interchange at the interstate and and um county highway b pursuant to that tia and distribution 01:03:13.920 --> 01:03:20.960 of traffic um developer has agreed to contribute 520 thousand dollars towards that project the 01:03:20.960 --> 01:03:26.480 way that that's going to work is that the money will be put in escrow um if the project moves forward 01:03:26.480 --> 01:03:31.760 because there's still other approvals associated with that um then we'd be able to pull from that 01:03:31.760 --> 01:03:36.000 escrow account if the project does not move forward that money goes back to the developer 01:03:38.560 --> 01:03:43.920 okay so just to verify i think you answered my question with all the answering it but 01:03:44.640 --> 01:03:51.840 the percentage is based on if the other large user would come in so really the probably the 01:03:51.840 --> 01:03:58.000 whole interchange project wouldn't happen if that other large user didn't happen is that correct 01:03:58.800 --> 01:04:04.000 so without the other large user i don't believe we would we would redo that interchange to that 01:04:04.000 --> 01:04:10.480 extent okay i can answer as to whether or not we may consider uh doing some kind of improvement 01:04:10.480 --> 01:04:17.120 at that interchange um depending on time and uh traffic at that point okay thank you 01:04:17.120 --> 01:04:30.720 red sorry uh for a b and d what is the total expense expected for those 01:04:35.680 --> 01:04:40.800 you'll see that within our capital and permit plan update so later on in the agenda uh hickory 01:04:40.800 --> 01:04:46.640 lane was scheduled for an estimate of four million uh four million dollars within there 01:04:47.280 --> 01:04:54.240 and when within the development agreement section a and section b was um coated within 01:04:54.240 --> 01:04:58.960 there as an offset of revenue for the hickory lane adjustment and then lindy 01:04:59.760 --> 01:05:04.880 uh was up just about the seven hundred fifty thousand dollars 01:05:06.320 --> 01:05:10.240 or no with a little over eight hundred and seventy eight thousand it turned out to be 01:05:11.040 --> 01:05:17.040 so these were already pre-planned projects we they are throwing within here as a proposal 01:05:17.040 --> 01:05:23.440 for an amendment done later on in the agenda so this clarification hickory lane has always 01:05:23.440 --> 01:05:32.720 ran in the villages um plans to update um it's very reflected in in our various um financial plans 01:05:33.360 --> 01:05:39.760 uh lindy lane the realignment of that wasn't was not necessarily in our plans and that's why 01:05:39.760 --> 01:05:46.720 you know the the share of it is a lot larger there um kate parkway extension to the west boundary 01:05:46.720 --> 01:05:52.880 line has always been a part of the transportation plan uh exactly where that aligned i think had 01:05:52.880 --> 01:05:58.960 some flexibility um and that's why you see the the the proposed vacation of the old right away 01:05:58.960 --> 01:06:06.000 for a kate parkway and sliding that southward um juniper street uh i don't believe it was originally 01:06:06.000 --> 01:06:12.000 intended um but because the parcel is such a large parcel we felt that it was necessary to have that 01:06:12.560 --> 01:06:17.680 um across to the west side and naturally then split the industrial area from the commercial area 01:06:18.240 --> 01:06:26.000 yeah i forgot where i was but okay um 01:06:28.720 --> 01:06:34.880 this is a lot of information that came down really fast and i'm a little bit confused on 01:06:36.880 --> 01:06:41.920 the intersection itself we don't know what kind of intersection it's going to be 01:06:41.920 --> 01:06:47.600 at this point correct because we don't know are you talking about the interchange the interchange 01:06:47.600 --> 01:06:54.080 that's what i've been yet correct we we have an estimate of potentially what uh improvements 01:06:54.080 --> 01:07:00.080 are needed for the interchange the village board has not made a decision on that yet uh we are in 01:07:00.080 --> 01:07:07.920 negotiation with the the developer proposing um improvements to the interchange um but that's 01:07:07.920 --> 01:07:15.840 still in negotiation and so what we do know is that pursuant to the state's estimate of what that 01:07:17.280 --> 01:07:25.680 reconstruction is is about 17 million dollars thereabouts and so as part of that and we know 01:07:25.680 --> 01:07:31.520 that this project will impact that interchange not necessarily looking at the budget of it but 01:07:31.520 --> 01:07:36.880 looking at the traffic impact and associating that with the total budget um that's how we arrived 01:07:36.880 --> 01:07:42.960 at that five hundred twenty thousand dollars okay so what's concerning is the um the traffic 01:07:42.960 --> 01:07:51.360 impact because we know it's going to be significant just from this um particular venue so 01:07:53.040 --> 01:07:59.280 if we go ahead with this tonight nine point two there's still a lot of other steps in this 01:08:00.160 --> 01:08:07.120 going forward we're not really tied into it fully are you talking this project or the other 01:08:07.120 --> 01:08:14.480 projects this project so so the conditional use permit for this project was approved at the planning 01:08:14.480 --> 01:08:23.200 and zoning commission meeting that's so that's that's the entitlement for it it's zoned for it um 01:08:23.200 --> 01:08:30.080 the development agreement is in coordination with the certified survey map that this board 01:08:30.080 --> 01:08:35.920 just approved i believe the only remaining approval left is the site plan which will come to the 01:08:36.640 --> 01:08:43.120 planning and zoning commission that does not come to the village board so um i would say a majority 01:08:43.120 --> 01:08:49.680 of the approval is necessary for this development is has currently um or has been given or is currently 01:08:49.760 --> 01:08:52.640 under consideration now okay thank you 01:08:55.520 --> 01:08:57.360 anyone else good 01:09:00.000 --> 01:09:06.400 i guess i i don't know if i came up tonight so i'm guess i'm looking at alex or bill could you 01:09:06.400 --> 01:09:11.280 explain a bit of the traffic because i know it's been explained to the planning and zoning 01:09:11.280 --> 01:09:19.040 as far as how it's going to be off you can things like that okay yeah um trying 01:09:19.680 --> 01:09:24.080 to see if there's a document that might describe that a little bit more um probably 01:09:24.080 --> 01:09:30.320 whoever's got the mouse if you go back to marx memo for the previous previous item might have a 01:09:30.320 --> 01:09:36.320 description of some of the operational impacts i guess i would also um that as bill kind of 01:09:36.320 --> 01:09:40.480 mentioned we do have the developer in the room too if they wanted to come up and maybe speak to 01:09:40.480 --> 01:09:44.960 some of the timing of that too but the second i think we just scrolled over a second paragraph 01:09:44.960 --> 01:09:54.800 go up a little bit uh proposed facility yeah there you go so um operations with 01:09:54.800 --> 01:10:01.920 deliveries between 9.50 a.m and 9.10 on site employment uh speaking to some of the shifts 01:10:01.920 --> 01:10:07.120 that are there they um i guess i can i if you don't have it already i can send you their 01:10:07.120 --> 01:10:10.800 conditional use of permanent narrative which goes into a little bit more detail on their 01:10:10.800 --> 01:10:15.600 operations but i guess uh patrick if you wouldn't mind maybe just kind of explaining that too that 01:10:15.600 --> 01:10:17.040 sounds like that would be helpful as well 01:10:25.120 --> 01:10:28.800 please just give your name and uh municipality for the record 01:10:29.440 --> 01:10:33.760 yep uh patrick marty ryan company's uh 309 north water street milwaukee discussing 01:10:34.320 --> 01:10:38.800 thanks go ahead uh can we go to this site plan 01:10:40.800 --> 01:10:51.440 so like alex mentioned uh the the van traffic will be staggered to avoid p traffic times um 01:10:51.440 --> 01:11:02.240 specifically i believe it was 10 a.m to to 2 p.m and then 6 p.m to 9 p.m. uh jason vanless uh 01:11:02.240 --> 01:11:08.000 madison misconsin yeah so typically and i don't have this committed to memory but but broadly uh 01:11:08.000 --> 01:11:13.680 these facilities offer a staggered approach to dispatch so the largest shift of the workers 01:11:14.240 --> 01:11:19.040 in the building will start at 1 a.m and that shift is probably about 100 folks or so 01:11:19.760 --> 01:11:26.160 and then another shift will come in uh usually around um at 2 p.m. 4 p.m. and then 9 p.m. and the 01:11:26.160 --> 01:11:30.560 shifts get uh smaller and smaller as you kind of go on throughout that that level but the 01:11:30.560 --> 01:11:36.640 larger shift again starting at 1 a.m. and then dispatch um typically it happens between 9 and 01:11:36.640 --> 01:11:42.480 noon at these facilities i think this particular one uh is around 10 a.m. and that process finishes 01:11:42.480 --> 01:11:48.560 at noon and they dispatch in 20 minute increments uh and it's purposefully just uh distributed that 01:11:48.560 --> 01:11:55.600 way so we are hitting non uh peak hours uh locally so the traffic study looked at uh what the peak 01:11:55.600 --> 01:12:01.360 hours are in this region uh and then we intentionally design our operations clock to miss that mark 01:12:02.160 --> 01:12:08.400 i will just add to so um veer bicker obviously our consulting engineer we worked with kl engineering 01:12:08.400 --> 01:12:14.160 too on the traffic side of things to then from our side evaluate some of the tia and all of the 01:12:14.160 --> 01:12:18.560 public improvements that we just sort of discussed not only here in the development agreement but 01:12:18.560 --> 01:12:24.400 viewing in the csm were born out of accommodating some of that traffic so if they didn't have this 01:12:24.400 --> 01:12:29.280 impact those road away improvements wouldn't have been there to avoid some potential queuing issues 01:12:29.280 --> 01:12:34.880 those types of things additionally in the development agreement that's in packets as well 01:12:34.880 --> 01:12:41.360 there's a provision that says we can monitor going forward to see if there are any additional impacts 01:12:41.360 --> 01:12:46.960 and then um there's clauses about uh conchering for additional improvements should they be necessary 01:12:46.960 --> 01:12:57.440 as well so you said your vans come out in 20 minute increments how many vans 01:12:58.320 --> 01:13:06.400 maybe leave it at one time um the the waves it believers not sure how deep this particular 01:13:06.400 --> 01:13:10.400 canopy queuing is um patrick i don't know if you know off the top of your head but it's typically 01:13:11.280 --> 01:13:14.080 uh 30 to 40 vans in a wave 01:13:16.640 --> 01:13:23.440 one they all leave it once uh they'll leave in um in staggered increments so um there's usually uh 01:13:23.440 --> 01:13:32.080 four to six columns of vans that are um uh like five to eight deep uh and then by each each lane 01:13:32.080 --> 01:13:39.200 is dispatched at one at a time and so once that that first column will pull the leaves the queuing 01:13:39.200 --> 01:13:44.400 or the loading uh pad then the next one is allowed to leave and then the next one and then the next 01:13:44.400 --> 01:13:51.920 one so the dispatch period takes about five minutes total and then the next wave goes in so while 01:13:51.920 --> 01:13:56.000 the vans take about 20 minutes to load total dispatches about 30 minutes per wave 01:13:57.520 --> 01:14:03.680 and again uh looking at the northern street that juniper street so part of the strategy there is 01:14:03.680 --> 01:14:09.440 to bring any additional traffic impacts from those waves to that street and not necessarily on a 01:14:09.440 --> 01:14:14.640 more of our higher traffic roadways like to hickory lanes or highway B so sort of a 01:14:14.640 --> 01:14:20.160 offering strategy i guess anyone else have anything 01:14:23.840 --> 01:14:30.080 when do you plan on breaking ground breaking ground hoping it hoping in july let that turn 01:14:30.080 --> 01:14:38.880 over of next july next july yeah all right so we're ways out yet uh breaking ground in july 01:14:38.880 --> 01:14:44.320 in that 12 month construction period oh this july you're going to break ground oh okay 01:14:44.480 --> 01:14:51.120 all right did you have anything else okay thank you gentlemen thank you thank you 01:14:54.640 --> 01:15:00.640 we did have um a public appearance on this again um yes the summer fell 01:15:01.600 --> 01:15:09.200 is that mine okay cast you can go ahead on 9.2 01:15:19.760 --> 01:15:23.360 cast if you could please state your name and municipality for the record 01:15:30.640 --> 01:15:36.880 yes cast can you hear us 01:15:37.760 --> 01:15:39.760 you 01:15:50.160 --> 01:15:52.160 suggestion 01:15:55.280 --> 01:15:56.960 yeah we heard the 01:15:56.960 --> 01:16:05.600 Sorry, Cass. 01:16:05.600 --> 01:16:07.520 We cannot hear you. 01:16:07.520 --> 01:16:19.080 I don't know if you are talking or you don't have a full number here for either. 01:16:19.080 --> 01:16:36.640 Sure, if I could maybe comment. 01:16:36.640 --> 01:16:41.640 So I believe Ms. Summerfield did submit an email asking about potential wetland impacts 01:16:41.640 --> 01:16:42.640 on the site. 01:16:42.640 --> 01:16:43.640 That is correct. 01:16:43.640 --> 01:16:48.760 And so just to follow through on that, I mentioned that as a condition of the conditional use 01:16:48.760 --> 01:16:53.920 permit, one of the conditions of approval is that there are documentation that there are 01:16:53.920 --> 01:16:58.800 no wetlands or wetland impacts on the site of the facility itself. 01:16:58.800 --> 01:17:03.240 I will say that that was added as a condition based on Ms. Summerfield's comments at the 01:17:03.240 --> 01:17:05.160 planning and zoning meeting. 01:17:05.160 --> 01:17:08.480 And we essentially already have that documentation. 01:17:08.480 --> 01:17:14.720 So there was a wetland delineation performed by a. 01:17:14.720 --> 01:17:21.460 And ecological group in like 2022 or 2024. 01:17:21.460 --> 01:17:25.880 And that was as part of the urban service area amendment sewer service extension when 01:17:25.880 --> 01:17:30.240 that site came into the USA. 01:17:30.240 --> 01:17:37.560 Did identify field identify what like a two acre wetland closer to highway V outside of 01:17:37.560 --> 01:17:42.640 the development CSM portion of the development. 01:17:42.640 --> 01:17:49.360 The wetland mapping that is on the DNR's website is outdated and still shows a portion 01:17:49.360 --> 01:17:53.480 like ponding, essentially in the center of the site, but the field identification didn't 01:17:53.480 --> 01:18:00.160 identify any wetlands there. 01:18:00.160 --> 01:18:06.720 I didn't have the opportunity to read her email, I believe she was asking for a pause 01:18:06.720 --> 01:18:09.840 because they're the email from the DNR. 01:18:09.840 --> 01:18:16.840 She differentiated between, I think, 3.72 and the 2.09 acres of wetland, but it looks 01:18:16.840 --> 01:18:23.280 like from reading Heartland's report that what they found like in the south was whatever 01:18:23.280 --> 01:18:26.320 they found was actually not functioning as a wetland. 01:18:26.320 --> 01:18:30.720 And so that's what was causing the discrepancy between the two, correct? 01:18:30.720 --> 01:18:32.200 Yeah, that's right. 01:18:32.200 --> 01:18:37.880 And so I have it now on my list to reach out to the DNR to at least alert them that 01:18:37.880 --> 01:18:42.440 this is an error and that that map is outdated. 01:18:42.440 --> 01:18:43.440 Thank you. 01:18:43.440 --> 01:18:51.240 And also we did get the approval, I guess, through the delineation report and DNR, I 01:18:51.240 --> 01:18:53.240 guess, to move forward, right? 01:18:53.240 --> 01:18:54.240 Yes. 01:18:54.240 --> 01:18:55.240 Yeah, those were all approved. 01:18:55.240 --> 01:18:56.240 Okay. 01:18:56.240 --> 01:19:06.240 Hi, can you hear me? 01:19:06.240 --> 01:19:07.240 Yes. 01:19:07.240 --> 01:19:09.240 Now we can. 01:19:09.240 --> 01:19:10.240 Hi. 01:19:10.240 --> 01:19:15.240 My name is, is it still okay for me to speak? 01:19:15.240 --> 01:19:18.240 Can you just louder, please? 01:19:18.240 --> 01:19:20.240 There we go. 01:19:20.240 --> 01:19:21.240 Okay. 01:19:22.240 --> 01:19:26.240 So my name is Cassandra Sommerfeld of Windsor. 01:19:26.240 --> 01:19:29.880 So I was reaching out, as he mentioned, I did send an email. 01:19:29.880 --> 01:19:34.480 So I did reach out to the DNR specifically and they did tell me that that was indeed 01:19:34.480 --> 01:19:36.040 a wetland. 01:19:36.040 --> 01:19:41.960 So it does sound like there has to be delineation done before any development could proceed. 01:19:41.960 --> 01:19:46.200 And that is not just from their website, I specifically spoke with someone and reached 01:19:46.200 --> 01:19:50.720 out to someone from the DNR and they did confirm that that is a wetland. 01:19:50.720 --> 01:19:55.640 At the planning and zoning meeting, it was said that the approval was contingent on it 01:19:55.640 --> 01:19:56.640 not being a wetland. 01:19:56.640 --> 01:20:00.800 So because the DNR is in fact saying that it is a wetland, I am challenging that we shouldn't 01:20:00.800 --> 01:20:04.280 have an agreement in place until it can be determined on whether or not this project 01:20:04.280 --> 01:20:09.760 should even go forward and whether or not it can even withstand being in that big of 01:20:09.760 --> 01:20:16.240 a scope of project. 01:20:16.240 --> 01:20:17.720 Thank you, Cass. 01:20:17.720 --> 01:20:18.720 Thank you. 01:20:18.720 --> 01:20:27.400 Anything else to add, Alex? 01:20:27.400 --> 01:20:32.760 I will follow up with that specific staff person that Ms. Sommerfeld was referencing 01:20:32.760 --> 01:20:37.000 and just let her know that they should correct that. 01:20:37.000 --> 01:20:43.800 Well, there certainly seems to be a lot of documentation here from the DNR and from 01:20:43.800 --> 01:20:47.080 Heartland that this is not a wetland. 01:20:47.080 --> 01:20:53.560 Yeah, and again, I would like to see more of a wet spot, but that looks like it might 01:20:53.560 --> 01:20:56.440 have been more of a wet spot. 01:20:56.440 --> 01:20:58.560 Well, so it wasn't field delineated. 01:20:58.560 --> 01:21:01.200 So that's part of what the delineation report is. 01:21:01.200 --> 01:21:05.440 They actually, so there's indicators that the mapping has and then a delineator will 01:21:05.440 --> 01:21:09.560 go out, I'm sure a delineator like this and actually do a field identification and say, 01:21:09.560 --> 01:21:11.440 is this a wetland or is it not? 01:21:11.440 --> 01:21:16.800 And so they did that delineation on the north side by Highway V. It didn't do a delineation 01:21:16.800 --> 01:21:19.480 there because they didn't find the presence of it. 01:21:19.480 --> 01:21:28.040 So and that that report was DNR, but again, if it gives the board a degree of comfort, 01:21:28.040 --> 01:21:32.800 I would also lean on the fact that our conditional use permit has that condition that it has 01:21:32.800 --> 01:21:33.960 to be demonstrated. 01:21:33.960 --> 01:21:37.800 And so prior to building permit, we'll still need that verification, which again, I think 01:21:37.800 --> 01:21:42.840 our staff feels like we have, but regardless, one way or the other, if this isn't sufficient, 01:21:42.840 --> 01:21:45.640 they'll still need to define that. 01:21:45.640 --> 01:21:49.680 Yes, I think that is of some comfort. 01:21:49.680 --> 01:21:53.400 Jim? 01:21:53.400 --> 01:21:54.400 I think it was covered. 01:21:54.400 --> 01:21:59.160 What I was going to say is far like you said, there's a lot of documentation and my understanding 01:21:59.160 --> 01:22:05.280 is when you're assured wetland, a linear, you go through a lot of certifications and stuff 01:22:05.280 --> 01:22:07.800 or a lot of training with the DNR. 01:22:07.800 --> 01:22:14.120 So your decisions are hold the same weight as if you were DNR staff. 01:22:14.120 --> 01:22:20.440 So I put a lot of emphasis on that the shirt, wetland delineator went out there and assured 01:22:20.440 --> 01:22:23.880 us that it's not a wetland. 01:22:23.880 --> 01:22:31.680 I do appreciate that it's in the CUP and that you're going to follow up, but I'm comfortable 01:22:31.680 --> 01:22:39.000 with where we stand right now. 01:22:39.000 --> 01:22:40.000 Thank you, Jim. 01:22:40.000 --> 01:22:42.000 Is there anyone else? 01:22:42.000 --> 01:22:43.000 Okay. 01:22:43.000 --> 01:22:55.080 It's Resolution 2026-067 that we are currently discussing and is there a motion, please, authorizing 01:22:55.080 --> 01:23:00.360 the village president and clerk to execute a development agreement with Ryan company's 01:23:00.360 --> 01:23:03.200 US, Inc. 01:23:03.200 --> 01:23:09.200 Yes, I'll make a motion to approve. 01:23:09.200 --> 01:23:14.000 I do want to have one point of discussion when that's hopefully seconded. 01:23:14.000 --> 01:23:15.000 Okay. 01:23:15.000 --> 01:23:18.440 Motion by Jim, is there a second? 01:23:18.440 --> 01:23:20.440 Second. 01:23:20.440 --> 01:23:21.440 Second by Alicia. 01:23:21.440 --> 01:23:22.440 Discussion? 01:23:22.440 --> 01:23:23.440 Jim. 01:23:24.440 --> 01:23:29.640 I guess I want to ask for some clarification as far as like where this is the developer's 01:23:29.640 --> 01:23:30.920 agreement. 01:23:30.920 --> 01:23:36.240 The one concern that I continue to have is with the drainage district and making sure 01:23:36.240 --> 01:23:42.120 that there is say an easement in place or however that water gets moved around or through 01:23:42.120 --> 01:23:43.840 this property. 01:23:43.840 --> 01:23:51.040 And I don't know how that would affect this agreement. 01:23:51.040 --> 01:23:54.840 So I can say that as part of the conditional use permit and then maybe Al can weigh in 01:23:54.840 --> 01:24:04.840 on any effect to this agreement and actually, maybe it's a condition of the CSM approvals 01:24:04.840 --> 01:24:06.680 where we just saw that. 01:24:06.680 --> 01:24:08.160 Yeah. 01:24:08.160 --> 01:24:19.640 So if you go back to the CSM ordinance, the condition that was in there was that a... 01:24:20.640 --> 01:24:23.880 Scroll up, I think it was maybe five. 01:24:23.880 --> 01:24:24.880 Yeah. 01:24:24.880 --> 01:24:28.520 Add a drainage easement to the benefit of the drainage district around the existing drain 01:24:28.520 --> 01:24:32.000 tile subject to village attorney and engineer approval. 01:24:32.000 --> 01:24:35.680 So is there a specific question that you're asking about? 01:24:35.680 --> 01:24:39.080 How would that relate to the development agreement? 01:24:39.080 --> 01:24:47.360 Yeah, right now, I'm hoping it, well, I shouldn't say, I think that it's not necessarily going 01:24:47.360 --> 01:24:54.480 to be too challenging to say the route the water if need be, either around the building. 01:24:54.480 --> 01:25:01.640 I can assume nobody wants to run a pipe under the building, but whatever the cost it takes 01:25:01.640 --> 01:25:03.520 to get the water around. 01:25:03.520 --> 01:25:07.840 And again, then it's up to the engineers that do the study, they even know if it needs to 01:25:07.840 --> 01:25:17.000 be done, but if it becomes cost prohibitive or if it starts looking to be a public improvement, 01:25:18.000 --> 01:25:24.000 a project instead of a developer thing, I just want to know if that needs to be taken 01:25:24.000 --> 01:25:27.320 into account in this agreement. 01:25:27.320 --> 01:25:32.520 I'm thinking we're good with the agreement that I would just have to come back as amendment 01:25:32.520 --> 01:25:36.560 if things grew out of that. 01:25:36.560 --> 01:25:43.280 Well, we're not assuming any obligation to handle that stormwater. 01:25:43.280 --> 01:25:46.440 It's up to the developer to work with the drainage district. 01:25:46.840 --> 01:25:51.520 Locate where that water is coming from, where it's running across the property and make 01:25:51.520 --> 01:25:53.040 accommodations for that. 01:25:53.040 --> 01:25:57.360 That's one of the conditions of the CSM and it's one of their legal requirements anyway, 01:25:57.360 --> 01:26:04.440 so, but there's nothing that requires us to put a storm sewer in or anything like that. 01:26:04.440 --> 01:26:05.960 Thank you, Jim. 01:26:05.960 --> 01:26:11.240 And I just add, we have our engineering firm and Greg and I have gone out and located 01:26:11.240 --> 01:26:12.240 the drain tile. 01:26:12.240 --> 01:26:15.920 We are aware of where it is and how that water runs through there. 01:26:15.920 --> 01:26:21.600 So we will be able to make sure that improvements they're doing are not impacting that. 01:26:21.600 --> 01:26:22.600 Okay. 01:26:22.600 --> 01:26:31.360 I think that covers my concern and I do want to state that I did have some history in there 01:26:31.360 --> 01:26:37.360 because I was part of the highway being interchange design many years ago, like less years ago. 01:26:37.360 --> 01:26:41.800 So I was aware of the issues of the water out there. 01:26:41.800 --> 01:26:48.040 So I do thank you, Cass, for bringing up the concerns because it has been a wet area, 01:26:48.040 --> 01:26:53.760 but because of the farm drainage district, it's been say-tillable for quite some time. 01:26:53.760 --> 01:26:58.360 So thank you. 01:26:58.360 --> 01:27:02.160 I think they pretty well covered it too in the Heartland Wetland report. 01:27:02.160 --> 01:27:09.160 They do talk about drainage and drainage shines and the efficacy of the drainage tiles. 01:27:10.160 --> 01:27:13.160 Anyone else have anything? 01:27:13.160 --> 01:27:14.160 Okay. 01:27:14.160 --> 01:27:17.160 We have a motion and a second. 01:27:17.160 --> 01:27:23.160 The motion is resolution authorizing president and current executed development agreement with Ryan. 01:27:23.160 --> 01:27:26.160 All those in favor of saying aye. 01:27:26.160 --> 01:27:27.160 Aye. 01:27:27.160 --> 01:27:28.160 All those opposed? 01:27:28.160 --> 01:27:29.160 No. 01:27:29.160 --> 01:27:31.160 Motion carries unanimously. 01:27:32.160 --> 01:27:37.160 Resolution 2026-068. 01:27:37.160 --> 01:27:44.160 Resolution authorizing the village president and clerk to execute a termination and mutual release agreement 01:27:44.160 --> 01:27:49.160 with JES to forest Wisconsin industrial LLC. 01:27:49.160 --> 01:27:57.160 3D to forest Wisconsin industrial LLC and to forest Wisconsin industrial LLC staff presentation by Bill Chang. 01:27:58.160 --> 01:28:01.160 Yeah, it's also related to this property. 01:28:01.160 --> 01:28:09.160 As shared previously, the current landowner had proposed multiple industrial facilities on the property. 01:28:09.160 --> 01:28:21.160 And at that time had CSM'd the property to the current arrangement as you see on this map. 01:28:22.160 --> 01:28:29.160 What we are proposing as part of the development, there was two separate development agreements. 01:28:29.160 --> 01:28:38.160 One for tax increment financing associated with guaranteed values on the property and construction timeline. 01:28:38.160 --> 01:28:46.160 And then second was construction obligations related to stormwater off the property. 01:28:47.160 --> 01:28:55.160 Because they tend to sell the property to this development that we discussed. 01:28:55.160 --> 01:29:04.160 In talking with the current landowner, we're proposing that we mutually release each other from obligations. 01:29:04.160 --> 01:29:11.160 From the village side, the obligations for TIFF and then from the developer side obligation on development. 01:29:11.160 --> 01:29:15.160 I'm happy to answer any other questions that you may have. 01:29:16.160 --> 01:29:30.160 So in other words, anything that we had going between JES 3D and forest Wisconsin industrial is all in the past and we're letting each other live. 01:29:30.160 --> 01:29:37.160 Yeah, the two agreements that Bill mentioned are regulating a development that's never going to happen. 01:29:38.160 --> 01:29:47.160 And so to make everything clear to everybody in the world that there are these kind of obligations that are floating out there. 01:29:47.160 --> 01:29:50.160 This would terminate those two agreements. 01:29:50.160 --> 01:29:56.160 They think we say everybody's done what they're supposed to do to this point, but there's no more obligations on either party. 01:29:56.160 --> 01:30:00.160 Well said. 01:30:01.160 --> 01:30:05.160 We have no public appearances registered for this topic. 01:30:05.160 --> 01:30:08.160 Is there a motion on 2026 all six. 01:30:08.160 --> 01:30:13.160 Motion to approve resolution 2026 068. 01:30:13.160 --> 01:30:15.160 And by Jan, is there a second? 01:30:15.160 --> 01:30:16.160 Second. 01:30:16.160 --> 01:30:17.160 Seconded by Melanie. 01:30:17.160 --> 01:30:19.160 We need further discussion. 01:30:19.160 --> 01:30:23.160 Seeing none, all those in favor indicate by saying aye. 01:30:23.160 --> 01:30:24.160 Aye. 01:30:24.160 --> 01:30:25.160 All those opposed no. 01:30:25.160 --> 01:30:28.160 Motion carries unanimously. 01:30:29.160 --> 01:30:38.160 Resolution 2026 069 a resolution authorizing the village president and clerk execute a second amendment. 01:30:38.160 --> 01:30:44.160 Two development agreement for Bueller farm subdivision staff presentation by Bill chain. 01:30:44.160 --> 01:30:47.160 I can take this one. 01:30:47.160 --> 01:30:54.160 So in 2024 we, the village approved a development agreement for the Bueller farm subdivision, 01:30:55.160 --> 01:30:59.160 which is being pulled up here, which included a portion of north town road. 01:30:59.160 --> 01:31:06.160 The southern three ish acres of the eastern most parcel there highlighted by the cursor cursor are. 01:31:06.160 --> 01:31:13.160 Potentially being purchased to develop a 50 unit affordable senior housing development. 01:31:13.160 --> 01:31:18.160 And as part of that, the existing development agreement has obligations that run with the land. 01:31:18.160 --> 01:31:25.160 The proposed developer would prefer that they only assume obligations that pertain to their development site. 01:31:25.160 --> 01:31:32.160 With the exception of the installation of a water main across the north side of that three acres. 01:31:32.160 --> 01:31:38.160 Everything else that's in the initial original development agreement would still be remain in place. 01:31:38.160 --> 01:31:40.160 Those obligations are still there. 01:31:40.160 --> 01:31:44.160 This is just sort of splitting responsibilities between the two parties. 01:31:45.160 --> 01:31:47.160 Happy to answer any question. 01:31:47.160 --> 01:31:49.160 Thank you, Alex. 01:31:49.160 --> 01:31:52.160 We have no public appearances. 01:31:54.160 --> 01:31:58.160 I would entertain a motion for 2026 069. 01:32:00.160 --> 01:32:02.160 Motion to approve. 01:32:02.160 --> 01:32:04.160 Motion by Jan. So second. 01:32:04.160 --> 01:32:05.160 Second. 01:32:05.160 --> 01:32:09.160 That will be seconded by. 01:32:10.160 --> 01:32:11.160 Questions. 01:32:15.160 --> 01:32:18.160 All those in favor of 2026 069 indicate by saying aye. 01:32:18.160 --> 01:32:19.160 Aye. 01:32:19.160 --> 01:32:21.160 All those opposed no. 01:32:21.160 --> 01:32:23.160 Motion carries unanimously. 01:32:23.160 --> 01:32:27.160 2026 at 070. 01:32:27.160 --> 01:32:38.160 The resolution authorizing the village president and clerk to execute a development agreement with PGUB LLC for a public water main extension. 01:32:39.160 --> 01:32:42.160 Staff presentation by Jug and Greg. 01:32:42.160 --> 01:32:51.160 Yep. So PGUB premier as a golf and utility vehicle facility that's being proposed to be built on the corner of. 01:32:51.160 --> 01:32:57.160 Dental road service road in County Highway CV. It's the piece that builds outlining. 01:32:57.160 --> 01:33:01.160 In order to do that, they need to get water service to that. 01:33:01.160 --> 01:33:08.160 Water service ends just about the property line, just a little self of the property line where the TA is before the. 01:33:08.160 --> 01:33:16.160 Storage facility there. So they would like to extend the water to all the way to the limits of highway CV basically. 01:33:16.160 --> 01:33:21.160 In preparation, so water can serve their property to the west side of that. 01:33:21.160 --> 01:33:26.160 So they will be undertaking this process. We have a development agreement to covers that. 01:33:26.160 --> 01:33:29.160 We will supervise that with our engineering firms. 01:33:29.160 --> 01:33:35.160 We're better to make sure the work matches what we are required to do for that service. 01:33:35.160 --> 01:33:41.160 They will be handling the sanitary at this point with holding tanks, much like the. 01:33:41.160 --> 01:33:45.160 Storage units across the street are doing at this point. 01:33:45.160 --> 01:33:52.160 If and when the property to the south of CV to just across the street there develops. 01:33:52.160 --> 01:33:55.160 At that point, then they'll undertake extending. 01:33:55.160 --> 01:34:01.160 The sewer of the service to get there to serve both of those parcels as well as the new one on CV. 01:34:01.160 --> 01:34:04.160 But for the time being, this is just to help them. 01:34:04.160 --> 01:34:09.160 Get their facility going and water main delivered further to the end. 01:34:09.160 --> 01:34:14.160 So any questions I'm happy to answer them, Devin Brian from Devin. 01:34:14.160 --> 01:34:19.160 Devin from Brian is also on. She's there engineering firm that works with. 01:34:19.160 --> 01:34:22.160 And developing this program. 01:34:22.160 --> 01:34:23.160 Melanie. 01:34:23.160 --> 01:34:29.160 I'm in my understanding correctly. We're supervising the work that the developers bearing the cost of the work. 01:34:29.160 --> 01:34:33.160 Correct. Yeah. 01:34:33.160 --> 01:34:41.160 I just wanted to point out for the board's benefit that this development itself is actually in the town of Burke. 01:34:41.160 --> 01:34:50.160 So you won't be reviewing the development itself. We're just dealing with the water under a intergovernmental agreement with the town of Burke. 01:34:50.160 --> 01:34:52.160 Yeah. 01:34:52.160 --> 01:34:59.160 And I would add, I believe correctly that not only is it in the Burke, it will not be coming to the villages. 01:34:59.160 --> 01:35:03.160 This is in the Madison area. 01:35:03.160 --> 01:35:04.160 Yes. 01:35:04.160 --> 01:35:05.160 Anyone else? 01:35:05.160 --> 01:35:15.160 We have no public appearances, so I would entertain the motion on 2026 070. 01:35:15.160 --> 01:35:20.160 I'll make the motion to approve resolution 2026 070. 01:35:20.160 --> 01:35:24.160 My Melanie to approve is a second. 01:35:24.160 --> 01:35:25.160 Second. 01:35:25.160 --> 01:35:27.160 Seconded by Jim. 01:35:27.160 --> 01:35:29.160 Further discussion. 01:35:29.160 --> 01:35:31.160 All those in favor indicate by saying aye. 01:35:31.160 --> 01:35:32.160 Aye. 01:35:32.160 --> 01:35:33.160 All those opposed? No. 01:35:33.160 --> 01:35:36.160 Motion carries unanimously. 01:35:36.160 --> 01:35:39.160 Resolution 2026 071. 01:35:39.160 --> 01:35:48.160 Resolution accepting the laws qualified bid and awarding a contract for construction of wayfinding and gateway science for the divorce yards district. 01:35:48.160 --> 01:35:51.160 Step presentation bill time. 01:35:51.160 --> 01:35:54.160 I'll take this. 01:35:55.160 --> 01:36:08.160 So yeah, we went out for bid for some gateway signs and wayfinding signs down in the 19 corridor near Williamsburg way before a charge district. 01:36:08.160 --> 01:36:10.160 We received three bids. 01:36:10.160 --> 01:36:21.160 The little bid was blank signs. They're out of Cleveland, Ohio for $163,770.95. 01:36:22.160 --> 01:36:26.160 Looking to get this approved and move forward with the. 01:36:26.160 --> 01:36:38.160 Construction of these signs, we will have to wait for the roundabout to be completed to put the gateway sign at that roundabout at Williamsburg way and Peterson crossing. 01:36:38.160 --> 01:36:48.160 I want to clarify that you'll see two bid prices there, one without solar and one was solar in our bid documents. We did prefer solar. 01:36:49.160 --> 01:36:52.160 Say the last word again in our documents, right? 01:36:52.160 --> 01:37:01.160 In our bid documents, we did prefer solar because there's an additional cost for a lion to get energy out there. 01:37:01.160 --> 01:37:03.160 So they are sold. 01:37:03.160 --> 01:37:07.160 They're going to be solar. Okay. Thank you. 01:37:07.160 --> 01:37:10.160 And see Brad. 01:37:10.160 --> 01:37:14.160 Was there a final package of design? 01:37:15.160 --> 01:37:24.160 Yes, I think we have the ones we saw last time. Yeah, it's the last ones. 01:37:24.160 --> 01:37:32.160 I don't know if that's in here or not. There are no pictures in the packet. 01:37:32.160 --> 01:37:39.160 We can forward them on. They are the same as what we've shared last meeting. 01:37:40.160 --> 01:37:44.160 Okay, do we have new public appearances on this item? 01:37:44.160 --> 01:37:50.160 Is there a motion to approve resolution 2026, zero, seven, zero. 01:37:50.160 --> 01:37:51.160 Make a motion. 01:37:51.160 --> 01:37:55.160 26, zero, seven, one. 01:37:55.160 --> 01:37:57.160 Sorry, I'll make a motion. 01:37:57.160 --> 01:38:00.160 Motion by Jan seconded by Brad. 01:38:00.160 --> 01:38:02.160 All those in favor indicate by saying aye. 01:38:02.160 --> 01:38:03.160 Aye. 01:38:03.160 --> 01:38:04.160 Opposed? No. 01:38:04.160 --> 01:38:07.160 Motion carries unanimously. 01:38:08.160 --> 01:38:11.160 Resolution 2026, zero, seven, two. 01:38:11.160 --> 01:38:14.160 Resolution accepting bids and awarding contracts. 01:38:14.160 --> 01:38:18.160 Materials and supplies for facts, ills, estates, trail. 01:38:18.160 --> 01:38:20.160 Judd and Greg. 01:38:20.160 --> 01:38:22.160 I'll take this one again. 01:38:22.160 --> 01:38:23.160 Okay. 01:38:23.160 --> 01:38:25.160 Feel like talking tonight, I guess. 01:38:25.160 --> 01:38:27.160 No. 01:38:27.160 --> 01:38:34.160 So, yeah, we solicit bids for the materials and supplies for the, the trail. 01:38:34.160 --> 01:38:39.160 I'm near five or Hooper and the fox ills, estates development. 01:38:39.160 --> 01:38:44.160 So the trail will come from off of Peterson crossing through the stormwater base and. 01:38:44.160 --> 01:38:48.160 Down to a moving fairway on the boat. 01:38:48.160 --> 01:38:53.160 We received two bids for asphalt pavement. 01:38:53.160 --> 01:38:56.160 Two bids for aggregate materials. 01:38:56.160 --> 01:38:59.160 Two bids for the erosion patrol materials. 01:39:00.160 --> 01:39:05.160 Two bids for the signage and two bids for the geotextile fabric. 01:39:05.160 --> 01:39:08.160 And then in the mammal. 01:39:08.160 --> 01:39:13.160 It states who was a little bit and the cost for each one. 01:39:13.160 --> 01:39:16.160 If you guys have any questions regarding that. 01:39:16.160 --> 01:39:20.160 I'm going to answer any questions. 01:39:20.160 --> 01:39:24.160 Not necessarily about the cost, just wondering on. 01:39:25.160 --> 01:39:28.160 Projected and maybe I missed it in here completion of. 01:39:28.160 --> 01:39:32.160 So yeah, so village staff will be doing this project. 01:39:32.160 --> 01:39:35.160 We'll start probably in July and. 01:39:35.160 --> 01:39:37.160 National August. 01:39:37.160 --> 01:39:38.160 Not too long. 01:39:38.160 --> 01:39:41.160 Yeah, to be fairly quick project. 01:39:41.160 --> 01:39:43.160 Well, they're pending. 01:39:43.160 --> 01:39:44.160 Sorry. 01:39:44.160 --> 01:39:45.160 Jim. 01:39:45.160 --> 01:39:48.160 That was sort of my question to is. 01:39:49.160 --> 01:39:53.160 Are we doing it sort of as a general contractor or are you getting the. 01:39:53.160 --> 01:39:56.160 It gets for us to place it ourselves something. 01:39:56.160 --> 01:39:58.160 Yeah, we'll get the aggregate ourselves. 01:39:58.160 --> 01:40:01.160 That's what the prices that we received. 01:40:01.160 --> 01:40:07.160 From the contract tractors here is just for the materials will go get it. 01:40:07.160 --> 01:40:09.160 And haul it to the site. 01:40:09.160 --> 01:40:10.160 Okay. 01:40:10.160 --> 01:40:12.160 We're doing all the work. 01:40:12.160 --> 01:40:13.160 Okay. 01:40:13.160 --> 01:40:14.160 Excavation. 01:40:14.160 --> 01:40:16.160 Installation on the rock. 01:40:17.160 --> 01:40:19.160 Erosion control. 01:40:19.160 --> 01:40:20.160 Fabric. 01:40:20.160 --> 01:40:22.160 Well, the roads are controlled. 01:40:22.160 --> 01:40:24.160 That's not placement of the roads in control. 01:40:24.160 --> 01:40:27.160 That's just getting the matting or whatever it is. 01:40:27.160 --> 01:40:28.160 Yeah. 01:40:28.160 --> 01:40:29.160 Okay. 01:40:29.160 --> 01:40:30.160 Thank you. 01:40:30.160 --> 01:40:35.160 We have no public appearances on this one. 01:40:35.160 --> 01:40:39.160 Is there a motion to resolution 2026 072. 01:40:39.160 --> 01:40:44.160 Motion to approve resolution 2026 72. 01:40:45.160 --> 01:40:47.160 Motion by Alicia, seconded by Jim. 01:40:47.160 --> 01:40:49.160 For the discussion. 01:40:49.160 --> 01:40:51.160 All those with me. 01:40:51.160 --> 01:40:52.160 We're going to keep my saying. 01:40:52.160 --> 01:40:54.160 I always suppose. 01:40:54.160 --> 01:40:55.160 No. 01:40:55.160 --> 01:40:57.160 Motion carries unanimously. 01:40:57.160 --> 01:41:01.160 Resolution 2026 073. 01:41:01.160 --> 01:41:05.160 Resolution amending the billage of the forest 2026. 01:41:05.160 --> 01:41:07.160 Capital improvement budget. 01:41:07.160 --> 01:41:10.160 Brandon, you're going to lead off. 01:41:10.160 --> 01:41:11.160 Yeah, absolutely. 01:41:12.160 --> 01:41:14.160 I'll give these guys a break and I will handle this one. 01:41:14.160 --> 01:41:15.160 So. 01:41:15.160 --> 01:41:18.160 As you all are known and aware throughout this year, you guys have 01:41:18.160 --> 01:41:22.160 approved a significant amount of projects that were not included 01:41:22.160 --> 01:41:26.160 within the initial capital improvement plan for 2026. 01:41:26.160 --> 01:41:29.160 So if someone with a mouse could pull up that exhibit. 01:41:29.160 --> 01:41:31.160 I think it's just the next tab. 01:41:31.160 --> 01:41:32.160 Within there. 01:41:32.160 --> 01:41:33.160 Thank you. 01:41:33.160 --> 01:41:37.160 So that very first graph that's up there is the capital improvement 01:41:37.160 --> 01:41:40.160 plan that was included within the 2026 budget. 01:41:41.160 --> 01:41:43.160 And the associated revenues. 01:41:43.160 --> 01:41:44.160 I would be. 01:41:44.160 --> 01:41:48.160 With those as well to and a total anticipated borrowing at the 01:41:48.160 --> 01:41:50.160 bottom of 14 million dollars. 01:41:50.160 --> 01:41:53.160 I'm sorry for the for being so small. 01:41:53.160 --> 01:41:55.160 That's a lot of data to throw into this. 01:41:55.160 --> 01:42:00.160 The next graph underneath it is the summary of all the amended 01:42:00.160 --> 01:42:05.160 changes that have that we're proposing tonight for approval. 01:42:05.160 --> 01:42:09.160 A couple of notable changes within there includes the fire 01:42:09.160 --> 01:42:12.160 station number two, which is recently approved at a village 01:42:12.160 --> 01:42:13.160 board meeting. 01:42:13.160 --> 01:42:16.160 Our rough estimate costs right now was just underneath four million 01:42:16.160 --> 01:42:17.160 dollars. 01:42:17.160 --> 01:42:19.160 So we rounded that up for four million. 01:42:19.160 --> 01:42:22.160 That's going to be funded completely through debt service. 01:42:22.160 --> 01:42:25.160 However, throughout the next couple of years, we'll be getting 01:42:25.160 --> 01:42:28.160 increase in public safety charges. 01:42:28.160 --> 01:42:31.160 Bill wants to come in. 01:42:31.160 --> 01:42:35.160 I just want to remind the board that the villages share the 01:42:35.160 --> 01:42:39.160 fire station is more than the four million weeks, but that over 01:42:39.160 --> 01:42:40.160 two years. 01:42:40.160 --> 01:42:42.160 Thank you. 01:42:42.160 --> 01:42:43.160 Yeah. 01:42:43.160 --> 01:42:47.160 So for for this year's portion of it, it'd be four million dollars 01:42:47.160 --> 01:42:48.160 for it. 01:42:48.160 --> 01:42:51.160 Coming completely out of debt within here. 01:42:51.160 --> 01:42:57.160 Another notable increase is the property acquisition of 1.9 01:42:57.160 --> 01:42:58.160 million dollars. 01:42:58.160 --> 01:43:01.160 900,000 of that's going to be coming out of our fund. 01:43:01.160 --> 01:43:04.160 So we're going to be going to be coming out of the fund. 01:43:04.160 --> 01:43:07.160 We're going to be going to be coming out of the fund. 01:43:07.160 --> 01:43:09.160 We're going to be coming out of the fund. 01:43:09.160 --> 01:43:12.160 We're going to be coming out of the fund fund balance as well to 01:43:12.160 --> 01:43:13.160 cover that amount. 01:43:13.160 --> 01:43:16.160 Hickory lane reconstruction, which has been kind of talked about within 01:43:16.160 --> 01:43:18.160 near while it's been within the works and planned. 01:43:18.160 --> 01:43:21.160 It wasn't a part of the original 2026 capital improvement plan 01:43:21.160 --> 01:43:22.160 budget. 01:43:22.160 --> 01:43:24.160 So that full four million dollar. 01:43:24.160 --> 01:43:27.160 Cost within the two district is within there, 01:43:27.160 --> 01:43:31.160 but we included within the revenues portion a developer 01:43:31.160 --> 01:43:33.160 agreement cost sharing portion. 01:43:33.160 --> 01:43:36.160 So that number is a little over two million dollars. 01:43:36.160 --> 01:43:40.160 1.329 million of it is associated with the hickory lane 01:43:40.160 --> 01:43:45.160 reconstruction and the remaining 750,000 is associated with the 01:43:45.160 --> 01:43:48.160 Lindy lane realignment within there. 01:43:48.160 --> 01:43:52.160 From the last village board meeting, you all proved the 01:43:53.160 --> 01:43:56.160 Floridation of the water distribution system within there, 01:43:56.160 --> 01:43:58.160 327,000. 01:43:58.160 --> 01:44:01.160 That's going to be funded completely through the water utility 01:44:01.160 --> 01:44:04.160 itself and not taking out any additional debt or anything with 01:44:04.160 --> 01:44:05.160 that. 01:44:05.160 --> 01:44:07.160 I think Bill wants to comment on that as well too. 01:44:07.160 --> 01:44:13.160 And a reminder is that that is capital expenditures related to 01:44:13.160 --> 01:44:18.160 the wall improvements and equipment, some of which well 01:44:18.160 --> 01:44:21.160 number two included roof improvements outside of the 01:44:21.160 --> 01:44:24.160 fluoride issue itself. 01:44:24.160 --> 01:44:25.160 Thank you. 01:44:25.160 --> 01:44:29.160 And then the last notable improvement addition on here is the 01:44:29.160 --> 01:44:34.160 new trail for TID 7 for the 89,800. 01:44:34.160 --> 01:44:38.160 Notable removals that were moving from the plan include 01:44:38.160 --> 01:44:41.160 additions within TID number nine. 01:44:41.160 --> 01:44:46.160 So there was a TIA study, a traffic study within there. 01:44:47.160 --> 01:44:49.160 That was initially in there for $65,000. 01:44:49.160 --> 01:44:53.160 That was deemed no longer necessary within this capital improvement 01:44:53.160 --> 01:44:54.160 plan adjustment. 01:44:54.160 --> 01:44:59.160 The sanitary line improvements within TID number nine for $3 01:44:59.160 --> 01:45:02.160 million was also removed within there. 01:45:02.160 --> 01:45:08.160 The final graph had the sum of the differences. 01:45:08.160 --> 01:45:09.160 Thank you. 01:45:09.160 --> 01:45:15.160 Yeah, the sanitary line for $3 million was removed from the 01:45:15.160 --> 01:45:16.160 plan. 01:45:16.160 --> 01:45:21.160 Green acres within tax increment district number nine of $2.2 01:45:21.160 --> 01:45:28.160 million was removed as well as the north and south road improvements 01:45:28.160 --> 01:45:31.160 for green acres of 10 number nine for two and a half million 01:45:31.160 --> 01:45:32.160 dollars. 01:45:32.160 --> 01:45:35.160 And then the rest of the kind of adjustments of them there are 01:45:35.160 --> 01:45:39.160 just kind of readjustments based off of actual bid pricing that 01:45:39.160 --> 01:45:41.160 we've been receiving. 01:45:41.160 --> 01:45:44.160 I think Bill has another comment. 01:45:45.160 --> 01:45:50.160 So the reason for first such a expansive change in projects is 01:45:50.160 --> 01:45:54.160 at the time when we were developing the plan and looking at 01:45:54.160 --> 01:45:58.160 approval of the project and talking with the developers into 01:45:58.160 --> 01:45:59.160 nine. 01:45:59.160 --> 01:46:04.160 It seemed to us and at the time that the projects associated 01:46:04.160 --> 01:46:10.160 with the particular improvements were going to advance rather 01:46:10.160 --> 01:46:13.160 soon or at a faster pace. 01:46:14.160 --> 01:46:17.160 Over the winter months in the beginning of the year here. 01:46:17.160 --> 01:46:24.160 It resulted in that development or those developments delay or 01:46:24.160 --> 01:46:28.160 stalling and the development that we just discussed advancing. 01:46:28.160 --> 01:46:32.160 And so that's why we switched to a gray lane and set up green 01:46:32.160 --> 01:46:36.160 acres, both of which are in our tax and human district plan. 01:46:36.160 --> 01:46:39.160 And then overall the summary. 01:46:40.160 --> 01:46:44.160 So with while we're adding about an additional four million 01:46:44.160 --> 01:46:48.160 dollars worth of projects within the plan due to the additional 01:46:48.160 --> 01:46:51.160 revenue offsets that we're adding, we're actually reducing our 01:46:51.160 --> 01:46:55.160 borrowing that we need for this year from 14.2 million. 01:46:55.160 --> 01:47:00.160 I'll round up to to 13.9 million or 330,000. 01:47:00.160 --> 01:47:03.160 Now the next resolution you'll see about the parameters of 01:47:03.160 --> 01:47:06.160 borrowing is a little over 14 million dollars. 01:47:06.160 --> 01:47:08.160 However, there's associate bond council fees, 01:47:08.160 --> 01:47:13.160 dollars fees, et cetera within there that sums up to that 14 01:47:13.160 --> 01:47:14.160 million dollars. 01:47:14.160 --> 01:47:17.160 Overall for the necessary borrowing for the project, 01:47:17.160 --> 01:47:23.160 that is decreasing by $330,000 with this update. 01:47:23.160 --> 01:47:28.160 Happy to answer any questions. 01:47:28.160 --> 01:47:32.160 Anyone have any questions for Brendan? 01:47:32.160 --> 01:47:39.160 Thank you. 01:47:39.160 --> 01:47:45.160 Well, this is a relatively minor thing, but I came on to my 01:47:45.160 --> 01:47:47.160 mind as we're explaining. 01:47:47.160 --> 01:47:50.160 I think I'm asking Joe or Greg. 01:47:50.160 --> 01:47:53.160 I don't know the frenzy here. 01:47:53.160 --> 01:47:54.160 River. 01:47:54.160 --> 01:47:56.160 Last time I had a meeting with them. 01:47:56.160 --> 01:48:00.160 They told me that they were hoping to get a water monitoring 01:48:00.160 --> 01:48:02.160 that was going on. 01:48:02.160 --> 01:48:06.160 I don't know if there's room for us to do that in our 01:48:06.160 --> 01:48:10.160 operational or something or if that could be included in here. 01:48:10.160 --> 01:48:15.160 Again, I think it's really minor, but I know we're in danger 01:48:15.160 --> 01:48:21.160 of losing, say, the water monitoring in our 12 sites or so 01:48:21.160 --> 01:48:23.160 of the hair river. 01:48:23.160 --> 01:48:27.160 So the next board meeting, the friends will become 01:48:27.160 --> 01:48:30.160 here to address the board. 01:48:30.160 --> 01:48:35.160 We have a line item in our operational budget to fund. 01:48:35.160 --> 01:48:38.160 Things like the Friends of the Hour River project. 01:48:38.160 --> 01:48:40.160 So they will be coming forward. 01:48:40.160 --> 01:48:42.160 And I think that's part of their ask. 01:48:42.160 --> 01:48:44.160 And we should be able to accommodate that. 01:48:44.160 --> 01:48:48.160 But that will handle that at the next meeting or maybe even 01:48:48.160 --> 01:48:51.160 the meeting in July when we can bring it back as an actual agenda 01:48:51.160 --> 01:48:52.160 item. 01:48:53.160 --> 01:48:58.160 So you think whatever may be asked can be accommodated in here 01:48:58.160 --> 01:49:00.160 or do we need to take that into account? 01:49:00.160 --> 01:49:02.160 It's within the operational budget. 01:49:02.160 --> 01:49:03.160 So the money should be there. 01:49:03.160 --> 01:49:04.160 Should not. 01:49:04.160 --> 01:49:06.160 I don't think it would fall under borrowing. 01:49:06.160 --> 01:49:07.160 Okay. 01:49:07.160 --> 01:49:08.160 Yeah. 01:49:08.160 --> 01:49:10.160 The amount isn't significant enough that we, I think we'd 01:49:10.160 --> 01:49:11.160 want to borrow for it. 01:49:11.160 --> 01:49:15.160 We'd find room in fund balance or another line item to 01:49:16.160 --> 01:49:17.160 account it from. 01:49:17.160 --> 01:49:18.160 Okay. 01:49:18.160 --> 01:49:21.160 We have not public appearances on this. 01:49:21.160 --> 01:49:26.160 I would entertain a motion to approve 2026 dash 073. 01:49:26.160 --> 01:49:28.160 Motion to approve. 01:49:28.160 --> 01:49:30.160 Motion to approve by Brad. 01:49:30.160 --> 01:49:32.160 Is there a second? 01:49:32.160 --> 01:49:33.160 Second. 01:49:33.160 --> 01:49:35.160 Second by Alicia. 01:49:35.160 --> 01:49:37.160 Further discussion? 01:49:37.160 --> 01:49:39.160 All those in favor. 01:49:39.160 --> 01:49:41.160 Indicate by saying aye. 01:49:42.160 --> 01:49:44.160 All those in favor. 01:49:44.160 --> 01:49:45.160 Indicate by saying aye. 01:49:45.160 --> 01:49:46.160 Aye. 01:49:46.160 --> 01:49:47.160 Aye. 01:49:47.160 --> 01:49:48.160 All those opposed? 01:49:48.160 --> 01:49:49.160 No. 01:49:49.160 --> 01:49:50.160 No. 01:49:50.160 --> 01:49:51.160 Okay. 01:49:51.160 --> 01:49:52.160 Five. 01:49:52.160 --> 01:49:53.160 One. 01:49:53.160 --> 01:49:54.160 Asked. 01:49:54.160 --> 01:50:03.160 Resolution 2026074 resolution authorizing the issuance and 01:50:03.160 --> 01:50:07.160 establishing parameters for the sale of not to exceed 14 million 01:50:08.160 --> 01:50:12.160 90,000 general obligation promissory notes. 01:50:12.160 --> 01:50:14.160 Serious 2026 eight. 01:50:14.160 --> 01:50:15.160 Yeah. 01:50:15.160 --> 01:50:18.160 So with the capital improvement plan that you guys just had 01:50:18.160 --> 01:50:21.160 approved, now we need a way to fund that. 01:50:21.160 --> 01:50:25.160 And so what the village does is partner with Euler. 01:50:25.160 --> 01:50:29.160 So we have Kayla Thorpere who is a municipal advisor with Euler's who 01:50:29.160 --> 01:50:33.160 helps facilitate the sale of the debt issuance within here. 01:50:33.160 --> 01:50:37.160 So included within your packet is a pre-sale report of just kind of 01:50:37.160 --> 01:50:42.160 summarizing the entire sale of what the 14 million dollars would 01:50:42.160 --> 01:50:46.160 look like, what our associated parameters are within here. 01:50:46.160 --> 01:50:50.160 And then also the resolution itself is just a giant parameters 01:50:50.160 --> 01:50:51.160 resolution. 01:50:51.160 --> 01:50:53.160 So I'm going to just let Kayla Thorpe kind of take it away and just 01:50:53.160 --> 01:50:55.160 explain it for you. 01:50:55.160 --> 01:50:56.160 Thank you, Brandon. 01:50:56.160 --> 01:50:57.160 Nice to see you. 01:50:57.160 --> 01:51:00.160 Some new faces and you all again since last time was here. 01:51:01.160 --> 01:51:03.160 But as Brendan mentioned, my name is Kayla Thorpere. 01:51:03.160 --> 01:51:05.160 I'm the village's minimum sole advisor and work in a number of 01:51:05.160 --> 01:51:08.160 different public financing mechanisms for the village. 01:51:08.160 --> 01:51:11.160 And tonight before you use the prayers at parameters resolution and 01:51:11.160 --> 01:51:14.160 the pre-sale report to fund the capital improvement plan you just 01:51:14.160 --> 01:51:15.160 reviewed. 01:51:15.160 --> 01:51:18.160 And as Brendan mentioned, it's just over 14 million dollars at 14 01:51:18.160 --> 01:51:20.160 million, 90,000 dollars. 01:51:20.160 --> 01:51:24.160 Included in the packet in the pre-sale report is a lot of like technical 01:51:24.160 --> 01:51:28.160 and legal ease outlining the state statutes under which are authorized 01:51:28.160 --> 01:51:31.160 to issue general obligation promissory notes. 01:51:31.160 --> 01:51:35.160 The method of sale or rationale behind recommending the method of 01:51:35.160 --> 01:51:38.160 sale, some of the nuances that are just related to notes. 01:51:38.160 --> 01:51:41.160 I'm not going to go through those in detail, but if you do have any 01:51:41.160 --> 01:51:44.160 questions, feel free to ask or stop me. 01:51:44.160 --> 01:51:48.160 But you do have authority to issue general obligation notes under 01:51:48.160 --> 01:51:51.160 67, 12, 12 of Wisconsin statutes. 01:51:51.160 --> 01:51:54.160 These are general fund obligations or general obligations, which 01:51:54.160 --> 01:51:57.160 mean they're backed by the full faith and credit of your property 01:51:57.160 --> 01:51:58.160 tax in authority. 01:51:58.160 --> 01:52:01.160 But this plan calls for a number of abatements, meaning the utilities 01:52:01.160 --> 01:52:04.160 will be paying their own portion of the debt and the kids will be 01:52:04.160 --> 01:52:06.160 paying their own portion of the debt. 01:52:06.160 --> 01:52:08.160 And we'll walk through that in a little bit. 01:52:08.160 --> 01:52:11.160 But if everything kind of blows up in the utilities collapse, 01:52:11.160 --> 01:52:14.160 just know that it is backed by the property taxes. 01:52:14.160 --> 01:52:18.160 And that is what a general obligation is talking about. 01:52:18.160 --> 01:52:22.160 These are notes are being issued for a tenure basis. 01:52:22.160 --> 01:52:25.160 You have the legal authority to issue over 20 years. 01:52:25.160 --> 01:52:28.160 But the village has traditionally had a longstanding practice to 01:52:28.160 --> 01:52:30.160 amortized debt over 10 years. 01:52:30.160 --> 01:52:34.160 And this plan is in accordance with that longstanding practice. 01:52:34.160 --> 01:52:37.160 And so the first principle and interest payment will be due in 01:52:37.160 --> 01:52:41.160 July of 2027, which means you will love me for that in your 01:52:41.160 --> 01:52:43.160 upcoming budget. 01:52:43.160 --> 01:52:46.160 These are not being qualified, meaning you're planning to issue 01:52:46.160 --> 01:52:47.160 over $10 million. 01:52:47.160 --> 01:52:49.160 This issue alone is over $10 million. 01:52:49.160 --> 01:52:52.160 It's just a designation that affects rates slightly. 01:52:52.160 --> 01:52:55.160 But we've seen the gap close a little bit between big qualified 01:52:55.160 --> 01:52:58.160 rates and non-bank qualified rates. 01:52:58.160 --> 01:53:01.160 The village is currently rated by Moody's investor service. 01:53:01.160 --> 01:53:03.160 We will be seeking a new rating for this. 01:53:03.160 --> 01:53:07.160 And I believe the rating call is in two weeks in which your team 01:53:07.160 --> 01:53:10.160 will participate and will walk through not only this issuance, 01:53:10.160 --> 01:53:13.160 but the current state of development and growth within the city. 01:53:13.160 --> 01:53:17.160 They really enjoy hearing about that and goes to kind of bolster any 01:53:17.160 --> 01:53:20.160 opinions that they would have Moody's would have to issue your 01:53:20.160 --> 01:53:21.160 credit rating. 01:53:21.160 --> 01:53:25.160 I believe that the rating will be affirmed and we'll discuss a 01:53:25.160 --> 01:53:30.160 strategy moving forward with your team about a potential upgrade 01:53:30.160 --> 01:53:33.160 in the next over years when some of these developments start to 01:53:33.160 --> 01:53:35.160 take off the ground. 01:53:35.160 --> 01:53:38.160 I'm going to skip forward to the parameters. 01:53:38.160 --> 01:53:41.160 And these are, this is kind of the cliff notes version of what the 01:53:41.160 --> 01:53:45.160 resolution before you tonight states that the issue size is not to 01:53:45.160 --> 01:53:50.160 exceed $14,090,000 with a maximum bit of 110%, 98%. 01:53:50.160 --> 01:53:52.160 That doesn't really mean anything for you. 01:53:52.160 --> 01:53:57.160 That means stuff to us that sets those parameters as to if there's 01:53:57.160 --> 01:54:02.160 a premium bid or unused discount that we use to downsize the issue. 01:54:02.160 --> 01:54:06.160 Or if there's basically they don't take enough cut that we've 01:54:06.160 --> 01:54:10.160 built in, we're not going to increase the issue size just because 01:54:10.160 --> 01:54:12.160 they didn't do what we asked them to do. 01:54:12.160 --> 01:54:16.160 And so just kind of setting those parameters that if the bids are 01:54:16.160 --> 01:54:19.160 outside of those parameters, we will reject them. 01:54:19.160 --> 01:54:22.160 A maximum true interest cost of 4.25%. 01:54:22.160 --> 01:54:25.160 That's based off of kind of the rate market at the time we put 01:54:25.160 --> 01:54:29.160 together this plan, which was mid May, plus 50 basis points and 01:54:29.160 --> 01:54:33.160 50 basis points is 0.5% when you're looking at an interest rate 01:54:33.160 --> 01:54:34.160 perspective. 01:54:34.160 --> 01:54:38.160 And which we believe at this time is enough cushion without kind of 01:54:38.160 --> 01:54:42.160 giving us too much and signaling that to the market that we're 01:54:42.160 --> 01:54:46.160 looking at higher interest rates when we don't want to do that. 01:54:46.160 --> 01:54:50.160 I will note and I'll kind of run through some interest rate comparisons 01:54:50.160 --> 01:54:52.160 the last few weeks. 01:54:52.160 --> 01:54:56.160 We've seen municipal bond rates tick up not considerably, but 01:54:56.160 --> 01:54:58.160 noticeably. 01:54:58.160 --> 01:55:01.160 And so we'll talk about what we used as a planning rate. 01:55:01.160 --> 01:55:02.160 I'll show you that. 01:55:02.160 --> 01:55:05.160 And then what a current sale that happened this morning came in at. 01:55:05.160 --> 01:55:09.160 And so we'll continue to monitor interest rates. 01:55:09.160 --> 01:55:12.160 The good thing about the parameters resolution is you're 01:55:12.160 --> 01:55:13.160 authorizing the sale. 01:55:13.160 --> 01:55:16.160 You're not marrying yourselves to a sale date. 01:55:16.160 --> 01:55:19.160 Right now the sale data scheduled on June 29th. 01:55:19.160 --> 01:55:23.160 But if we enter another international conflict and we see the 01:55:23.160 --> 01:55:26.160 market spike, we can certainly pause the sale leading up to it, 01:55:26.160 --> 01:55:29.160 wait until the markets calm down and then off there and then move 01:55:29.160 --> 01:55:32.160 forward with the sale and you will have to take no further action. 01:55:32.160 --> 01:55:34.160 So that's kind of how that process would work. 01:55:34.160 --> 01:55:37.160 We're getting a lot of questions about that as the interest rate 01:55:37.160 --> 01:55:42.160 environment is volatile. 01:55:42.160 --> 01:55:45.160 I'm going to jump through to just your partners in this. 01:55:45.160 --> 01:55:48.160 We are your minutes full advisor and structure of the debt. 01:55:48.160 --> 01:55:51.160 Your bond and disclosure counsel is corals and Brady. 01:55:51.160 --> 01:55:53.160 Your pain agent is associated trust company. 01:55:53.160 --> 01:55:56.160 That's basically just reminding and sending payment notices to the 01:55:56.160 --> 01:55:59.160 staff to ensure that there's no delinquent payments. 01:55:59.160 --> 01:56:02.160 And the rating agency is Moody's investor service. 01:56:03.160 --> 01:56:06.160 The proposed data showing schedule is you're reviewing this report tonight 01:56:06.160 --> 01:56:08.160 and authorizing the parameters resolution. 01:56:08.160 --> 01:56:12.160 Week of June 15th we will have a conference with both the rating agency 01:56:12.160 --> 01:56:15.160 and corals and Brady to review the official statement. 01:56:15.160 --> 01:56:18.160 You can think of that as like the prospectus in the private bond 01:56:18.160 --> 01:56:19.160 market. 01:56:19.160 --> 01:56:22.160 It's an open book to your past financial performance. 01:56:22.160 --> 01:56:26.160 The demographics of the community, the business profile, the community, 01:56:26.160 --> 01:56:29.160 your fund balances, so on and so forth. 01:56:29.160 --> 01:56:32.160 Basically giving the investors who are interested in bidding on your 01:56:32.160 --> 01:56:35.160 bonds, a full look at your community. 01:56:35.160 --> 01:56:39.160 And then we will distribute that official statement out of the sale 01:56:39.160 --> 01:56:43.160 on June 29th or on June 22nd with the sale on June 29th. 01:56:43.160 --> 01:56:46.160 We're estimated closing on July 16th. 01:56:46.160 --> 01:56:49.160 That means that is when the village will receive the funds in their bank 01:56:49.160 --> 01:56:50.160 account. 01:56:50.160 --> 01:56:53.160 Our team is outlined here. 01:56:53.160 --> 01:56:55.160 And then I'll jump into some tables. 01:56:56.160 --> 01:57:00.160 Table one is the summary of the capital improvement plan that you just 01:57:00.160 --> 01:57:01.160 reviewed. 01:57:01.160 --> 01:57:04.160 This is only the borrowed portions of these projects. 01:57:04.160 --> 01:57:08.160 It's not the other funding sources that will be paying cash for projects. 01:57:08.160 --> 01:57:12.160 So this is just the borrowed money portions of this project. 01:57:12.160 --> 01:57:16.160 So just over $13.8 million in total project costs that will be financed through 01:57:16.160 --> 01:57:17.160 the debt issuance. 01:57:17.160 --> 01:57:22.160 As Brenda mentioned, there's a number of issuance expenses in addition to our 01:57:22.160 --> 01:57:25.160 maintenance full advisor fees, bond counsel and disclosure counsel 01:57:25.160 --> 01:57:28.160 fees, the rating agency, the pain agent. 01:57:28.160 --> 01:57:32.160 And then this maximum underwriters discount is kind of the spread between 01:57:32.160 --> 01:57:36.160 what the bidder will take versus what they'll resell the bid on the 01:57:36.160 --> 01:57:38.160 secondary market. 01:57:38.160 --> 01:57:42.160 We do estimate some interest earnings, meaning you'll temporarily invest 01:57:42.160 --> 01:57:45.160 these funds until they're needed to pay the project costs. 01:57:45.160 --> 01:57:49.160 This is an ultra conservative estimate given kind of the fluctuation in some of 01:57:49.160 --> 01:57:50.160 the timings that we have. 01:57:50.160 --> 01:57:53.160 But about 3% interest earnings over three months. 01:57:53.160 --> 01:57:57.160 And we use those interest earnings to then downsize the issuance, meaning 01:57:57.160 --> 01:58:00.160 you're not earning more money just to have this additional money floating 01:58:00.160 --> 01:58:01.160 down. 01:58:01.160 --> 01:58:02.160 We're accounting for it. 01:58:02.160 --> 01:58:04.160 We're going to downsize what we're issuing in debt. 01:58:04.160 --> 01:58:10.160 And that's altogether where we get to the $14 million, $90,000. 01:58:10.160 --> 01:58:16.160 This next chart, which is a lot of different columns, but as I mentioned, 01:58:17.160 --> 01:58:21.160 each portion outside of the general levy portions will be paying for their own 01:58:21.160 --> 01:58:22.160 debt. 01:58:22.160 --> 01:58:25.160 And so you see here that there's a water sewer, stormwater portion and the 01:58:25.160 --> 01:58:26.160 TID 7 and 9 portion. 01:58:26.160 --> 01:58:30.160 That is the allocation for those specific utilities and those TID districts. 01:58:30.160 --> 01:58:33.160 And those are the portions that the funds from those utilities and districts will 01:58:33.160 --> 01:58:37.160 be paying themselves, meaning not levied for the revenues within those 01:58:37.160 --> 01:58:40.160 specific sources will be paying for their debt. 01:58:40.160 --> 01:58:44.160 That all kind of comes together in this next chart here. 01:58:44.160 --> 01:58:50.160 Chart four, I believe it is, in which takes a look at your existing debt 01:58:50.160 --> 01:58:51.160 profile. 01:58:51.160 --> 01:58:55.160 So the blue moving left to right is your existing debt profile taking into 01:58:55.160 --> 01:58:59.160 account your total abatements baked into this total abatements. 01:58:59.160 --> 01:59:03.160 There's two balloon payments that are coming up, one in 27 and one in 28, 01:59:03.160 --> 01:59:07.160 that the village has been planning for and has the cash on hand for. 01:59:07.160 --> 01:59:12.160 I built that in here to get a nail down to what the actual debt service tax 01:59:12.160 --> 01:59:14.160 levy would be to support the debt. 01:59:14.160 --> 01:59:18.160 So just be aware that that's upcoming and built into this plan. 01:59:18.160 --> 01:59:24.160 And so really you're slated for a tax increase, a tax levy increase in 01:59:24.160 --> 01:59:27.160 2027 before debt starts to quickly drop off. 01:59:27.160 --> 01:59:31.160 And you can kind of see now here the benefit of amortizing things over 10 01:59:31.160 --> 01:59:35.160 years is you only have 10 years of outstanding debt payments before 01:59:35.160 --> 01:59:37.160 everything is gone. 01:59:37.160 --> 01:59:43.160 Moving to the right, we all built in the existing or the debt issue as 01:59:43.160 --> 01:59:46.160 proposed here for tonight and those abatements I've outlined are all here 01:59:46.160 --> 01:59:49.160 showing as negatives, meaning those sources will pay for themselves. 01:59:49.160 --> 01:59:53.160 And we get down to a new debt service tax levy. 01:59:53.160 --> 02:00:00.160 It does show quite a bit of an increase for $1.1 million and a related tax 02:00:00.160 --> 02:00:01.160 increase. 02:00:01.160 --> 02:00:04.160 But I will be very honest, we have a very, very conservative net new 02:00:04.160 --> 02:00:07.160 construction built into this equalized value. 02:00:07.160 --> 02:00:10.160 So the tax rate is determined obviously by 1000 of value. 02:00:10.160 --> 02:00:15.160 We do everything equalized just because we can't predict what your assessment 02:00:15.160 --> 02:00:16.160 ratio is. 02:00:16.160 --> 02:00:20.160 And historically your last four year average for net new construction was 02:00:20.160 --> 02:00:22.160 like 7.2%. 02:00:22.160 --> 02:00:24.160 We discounted that by 50%. 02:00:24.160 --> 02:00:28.160 So we're planning on a 3.5% net new construction. 02:00:28.160 --> 02:00:31.160 I'm understanding that kind of you're planning more of an 11% this year. 02:00:31.160 --> 02:00:36.160 So just understand that a lot of this impact will be eaten up by net new 02:00:36.160 --> 02:00:37.160 construction. 02:00:37.160 --> 02:00:42.160 And so this kind of tax rate impact and the overall tax impact through the 02:00:42.160 --> 02:00:47.160 10 year note will largely be eaten up by any new value through net new 02:00:47.160 --> 02:00:48.160 construction. 02:00:48.160 --> 02:00:51.160 And then that's obviously not only new value that you can use for 02:00:51.160 --> 02:00:55.160 the limit purposes, but then it spreads across the same piece of money 02:00:55.160 --> 02:00:57.160 against that much more value. 02:00:57.160 --> 02:00:58.160 Yes. 02:00:59.160 --> 02:01:00.160 Yeah. 02:01:00.160 --> 02:01:03.160 Looking at the payments here, maybe Brandon. 02:01:03.160 --> 02:01:05.160 This question may be for you. 02:01:05.160 --> 02:01:11.160 A large portion of our borrow is the 4 million for the fire station. 02:01:11.160 --> 02:01:15.160 And we are currently collecting public service. 02:01:15.160 --> 02:01:18.160 Public safety impact fees for that. 02:01:18.160 --> 02:01:22.160 Now we're going to have to borrow again next year for the remaining portion. 02:01:22.160 --> 02:01:26.160 And of course we collect those public safety impact fees. 02:01:27.160 --> 02:01:29.160 At issue and self building. 02:01:29.160 --> 02:01:31.160 So can you explain how. 02:01:31.160 --> 02:01:34.160 We go through the process of making payments. 02:01:34.160 --> 02:01:36.160 Around that public safety. 02:01:36.160 --> 02:01:38.160 Revenue fund into you. 02:01:38.160 --> 02:01:40.160 And how does it impact our. 02:01:40.160 --> 02:01:42.160 I can take that if you want. 02:01:42.160 --> 02:01:44.160 And so. 02:01:44.160 --> 02:01:48.160 Impact fees are very in a traditional community that isn't rapidly growing. 02:01:48.160 --> 02:01:50.160 Impact fees are very unpredictable. 02:01:51.160 --> 02:01:55.160 And so we don't necessarily account for it as an abatement because one year, 02:01:55.160 --> 02:01:58.160 it may be zero in the next year, it's a hundred thousand. 02:01:58.160 --> 02:02:01.160 And so what your staff will do will basically say. 02:02:01.160 --> 02:02:04.160 Impact fees collected in 2027. 02:02:04.160 --> 02:02:07.160 We'll abate the debt service payments related to that. 02:02:07.160 --> 02:02:09.160 Fire station in 2028. 02:02:09.160 --> 02:02:11.160 So it's reactionary versus planned. 02:02:11.160 --> 02:02:14.160 So what you're seeing here is kind of worst case scenario is that we don't 02:02:14.160 --> 02:02:16.160 receive any public safety impact fees. 02:02:17.160 --> 02:02:21.160 But then best case scenario, we have a consistent flow of impact fees, 02:02:21.160 --> 02:02:24.160 which will then offset the future tax implications. 02:02:24.160 --> 02:02:29.160 Again, you're in a perfect position where even borrowing the $16 million of 02:02:29.160 --> 02:02:34.160 which or I should say $16 million of principal interest over 10 years is only 02:02:34.160 --> 02:02:37.160 resulting for a tax increase in one of those 10 years. 02:02:37.160 --> 02:02:41.160 And so with the debt falling off and we will always at allers kind of work 02:02:41.160 --> 02:02:46.160 within the confines that the 10 years principal and interest payments should 02:02:46.160 --> 02:02:48.160 wrap around the existing debt. 02:02:48.160 --> 02:02:52.160 But it's really good position that any public safety impact fees will then 02:02:52.160 --> 02:02:57.160 offset any of the what you're seeing here as a debt service tax levy, 02:02:57.160 --> 02:03:01.160 which is already called to be decreasing after 2027, which will then 02:03:01.160 --> 02:03:06.160 further decrease, but then also no annual burns will then add on to that. 02:03:06.160 --> 02:03:11.160 So that's a reactionary and we don't traditionally plan it as an abatement 02:03:11.160 --> 02:03:12.160 because it's unpredictable. 02:03:15.160 --> 02:03:18.160 So then the final thing to kind of highlight on this page is that the total 02:03:18.160 --> 02:03:20.160 cost of the new debt to the sample tax payer. 02:03:20.160 --> 02:03:26.160 So this is just taking what is planned to be levied over 10 years on a $100,000 02:03:26.160 --> 02:03:27.160 house is $302,000. 02:03:27.160 --> 02:03:29.160 I like to use $102, I should say. 02:03:29.160 --> 02:03:32.160 I like to use $100,000 as an annual fund. 02:03:32.160 --> 02:03:35.160 Because then you can easily multiply that in your head. 02:03:35.160 --> 02:03:40.160 So every 100,000 of your value, it will cost you $302 to fund this capital 02:03:40.160 --> 02:03:42.160 improvement plan on the levy side. 02:03:42.160 --> 02:03:45.160 This does not take into account any effect on utility rates. 02:03:45.160 --> 02:03:50.160 And then the final chart is your general obligation debt capacity. 02:03:50.160 --> 02:03:55.160 As you're aware, general obligation debt is limited to 5% of your equalized value 02:03:55.160 --> 02:03:57.160 at any point in time. 02:03:57.160 --> 02:04:02.160 The good thing with you with growing and I've built in what your anticipated 02:04:02.160 --> 02:04:07.160 tidd closures are is that really going to have to very little impact on your 02:04:07.160 --> 02:04:08.160 capacity to borrow. 02:04:08.160 --> 02:04:13.160 But taking on this debt will put you from 32 to 42% of your debt capacity, 02:04:13.160 --> 02:04:18.160 but with a remaining $81 million in capacity to borrow that quickly increases 02:04:18.160 --> 02:04:19.160 thereafter. 02:04:19.160 --> 02:04:21.160 And you can kind of see these big changes. 02:04:21.160 --> 02:04:26.160 Both in equalized value and residual capacity are largely due to, 02:04:26.160 --> 02:04:32.160 I believe we have nine tidd closures or seven tidd closures that are tentatively 02:04:32.160 --> 02:04:34.160 could happen in the next 10 years. 02:04:34.160 --> 02:04:36.160 So that's all I have for you tonight. 02:04:36.160 --> 02:04:39.160 I'm happy to answer any questions you may have. 02:04:40.160 --> 02:04:44.160 About two pages back, you're talking about the assumed, 02:04:44.160 --> 02:04:46.160 I think you called it in that new growth. 02:04:46.160 --> 02:04:47.160 Construction, yeah. 02:04:47.160 --> 02:04:48.160 Yep. 02:04:48.160 --> 02:04:53.160 And you're saying that we've been running at 7% and that you assumed 3.5% of your 02:04:54.160 --> 02:04:55.160 debt. 02:04:55.160 --> 02:05:00.160 And you're saying that we've been running at 7% and that you assumed 3.5% and 02:05:00.160 --> 02:05:02.160 I'm a little bit, 02:05:02.160 --> 02:05:04.160 what a question that is like, 02:05:04.160 --> 02:05:06.160 how long have we been running? 02:05:06.160 --> 02:05:11.160 Say at a approximate 7% because I do remember some years where there was like 02:05:11.160 --> 02:05:14.160 known, not new houses. 02:05:14.160 --> 02:05:15.160 I don't know. 02:05:15.160 --> 02:05:16.160 I don't know. 02:05:16.160 --> 02:05:17.160 I don't know. 02:05:17.160 --> 02:05:18.160 I don't know. 02:05:18.160 --> 02:05:19.160 I don't know. 02:05:19.160 --> 02:05:24.160 I don't know how that applied to the commercial or. 02:05:24.160 --> 02:05:25.160 Yeah. 02:05:25.160 --> 02:05:27.160 So it includes net new construction includes everything. 02:05:27.160 --> 02:05:30.160 So while you may have not added housing, 02:05:30.160 --> 02:05:32.160 commercial still building. 02:05:32.160 --> 02:05:34.160 And so we take a five year average, 02:05:34.160 --> 02:05:37.160 your five year average of net new construction. 02:05:37.160 --> 02:05:41.160 Tid in is 5.66%. 02:05:41.160 --> 02:05:45.160 It was 7.8% in 2025. 02:05:46.160 --> 02:05:51.160 5.03% in 24, 4.6 and 23. 02:05:51.160 --> 02:05:54.160 And so we take that average of actual, 02:05:54.160 --> 02:05:56.160 we like to be conservative in our estimates, 02:05:56.160 --> 02:05:59.160 basically saying we're not going to assume growth is going to continue 02:05:59.160 --> 02:06:01.160 happening at this pace. 02:06:01.160 --> 02:06:03.160 Therefore, we don't want to. 02:06:03.160 --> 02:06:06.160 Under estimate the impact on taxes. 02:06:06.160 --> 02:06:11.160 And so we discounted that four year or five year average by 50%. 02:06:11.160 --> 02:06:13.160 And so your growth in value. 02:06:13.160 --> 02:06:17.160 We are projecting on a net new construction side is 3.49%. 02:06:17.160 --> 02:06:21.160 Your economic change or natural economic appreciation and property 02:06:21.160 --> 02:06:25.160 values has increased more than your net new construction. 02:06:25.160 --> 02:06:27.160 That is 7.4%. 02:06:27.160 --> 02:06:30.160 7.46% over the last five years. 02:06:30.160 --> 02:06:34.160 And we've projected that at 50% 4.66 moving forward. 02:06:34.160 --> 02:06:37.160 And so in some years in this plan, 02:06:37.160 --> 02:06:40.160 and I should have included it in a chart. 02:06:40.160 --> 02:06:44.160 As a thing is between those two and Tid closures, 02:06:44.160 --> 02:06:48.160 some year you have 14% increases in value. 02:06:48.160 --> 02:06:51.160 How that correlates to this is that's how we predict with the tax 02:06:51.160 --> 02:06:53.160 impact is just a prediction. 02:06:53.160 --> 02:06:55.160 The actual values will be what they are, 02:06:55.160 --> 02:06:58.160 but we want to give you an understanding of on the property tax basis. 02:06:58.160 --> 02:07:01.160 What is this new debt going to cost the taxpayers in our village? 02:07:01.160 --> 02:07:04.160 And that's how we kind of map that out and estimate it. 02:07:04.160 --> 02:07:06.160 It's all based off of value, 02:07:06.160 --> 02:07:09.160 which is net new construction and natural appreciation and property 02:07:09.160 --> 02:07:10.160 values. 02:07:10.160 --> 02:07:12.160 And can I ask you your opinion? 02:07:12.160 --> 02:07:15.160 That seems to be a conservative opinion. 02:07:15.160 --> 02:07:17.160 Would you agree with that or rather? 02:07:17.160 --> 02:07:19.160 I guess why I ask it this way. 02:07:19.160 --> 02:07:22.160 What I've heard you saying it's all based on past history, 02:07:22.160 --> 02:07:26.160 and I'm wondering if there's some forecasting involved too, 02:07:26.160 --> 02:07:30.160 or do you feel it's pretty safe to forecast the future based on the 02:07:30.160 --> 02:07:32.160 past five years? 02:07:32.160 --> 02:07:35.160 Yeah, what you can't see here is a pretty significant spreadsheet, 02:07:35.160 --> 02:07:38.160 which does forecast all the way up to 2056. 02:07:38.160 --> 02:07:42.160 And what your values could be primarily baking in these 02:07:42.160 --> 02:07:45.160 tidd closures that we are anticipating happening. 02:07:45.160 --> 02:07:47.160 This is very conservative. 02:07:47.160 --> 02:07:50.160 My understanding of the continued growth within the village and in 02:07:50.160 --> 02:07:53.160 the region, which will continue to draw growth to the village, 02:07:53.160 --> 02:07:57.160 this is conservative and is at least for the impact over the 02:07:57.160 --> 02:08:02.160 next 10 years will can be maintained at around the level that 02:08:02.160 --> 02:08:03.160 it currently is. 02:08:03.160 --> 02:08:05.160 But now we've just kind of that 50%. 02:08:05.160 --> 02:08:08.160 So even if it drops off, we're still within our estimates of 02:08:08.160 --> 02:08:12.160 what the reasonable value could be and related tax impact. 02:08:12.160 --> 02:08:13.160 Okay. 02:08:13.160 --> 02:08:14.160 Thank you. 02:08:14.160 --> 02:08:16.160 And then one other question, a different topic. 02:08:16.160 --> 02:08:19.160 You show the 302. 02:08:19.160 --> 02:08:22.160 That's the dark orange highlight. 02:08:22.160 --> 02:08:23.160 Yeah. 02:08:23.160 --> 02:08:27.160 So is that annually at the 100,000 value? 02:08:27.160 --> 02:08:30.160 Oh, that's over the 10 year life of the know. 02:08:30.160 --> 02:08:31.160 Okay. 02:08:31.160 --> 02:08:35.160 So this, each of these rows are like the annual change over year 02:08:35.160 --> 02:08:36.160 over year. 02:08:36.160 --> 02:08:39.160 So you'll see that in the first year of your debt service payments, 02:08:39.160 --> 02:08:44.160 the taxes are going to change $42 over what they were in 2026. 02:08:44.160 --> 02:08:47.160 And then they're going to decrease because then the tax rate for 02:08:47.160 --> 02:08:49.160 debt service is going to decrease. 02:08:49.160 --> 02:08:52.160 Provided that you don't issue any more debt. 02:08:52.160 --> 02:08:54.160 We know that next year's issuance is going to add to that. 02:08:54.160 --> 02:08:58.160 But for all intents and purposes, this is going to cost $42 in the 02:08:59.160 --> 02:09:01.160 first year decreasing thereafter. 02:09:01.160 --> 02:09:05.160 You add some more context as well too. 02:09:05.160 --> 02:09:09.160 So just in this entire exercise and essentially municipal financing 02:09:09.160 --> 02:09:13.160 as a whole, we like to be as conservative as possible, 02:09:13.160 --> 02:09:17.160 just because the world as we know it is always changing. 02:09:17.160 --> 02:09:19.160 COVID had major impacts within here. 02:09:19.160 --> 02:09:23.160 The current economic situations regarding the war. 02:09:23.160 --> 02:09:25.160 That's going on right now. 02:09:25.160 --> 02:09:28.160 And I'll let you even mention that too about how recent sales have 02:09:28.160 --> 02:09:31.160 actually spiked up interest rates within year. 02:09:31.160 --> 02:09:36.160 So we always try to budget and project out what the worst picture 02:09:36.160 --> 02:09:37.160 would be. 02:09:37.160 --> 02:09:41.160 And ultimately, the goal is, is that we'll have a much better picture 02:09:41.160 --> 02:09:44.160 so that the board, as you review it at a high level level, 02:09:44.160 --> 02:09:48.160 you can see here that in our projected worst picture, 02:09:48.160 --> 02:09:53.160 the average tax payer on a hundred thousand assessed value 02:09:53.160 --> 02:09:56.160 would go up 302 bucks over 10 years. 02:09:56.160 --> 02:10:01.160 So that's just a little bit more context of like we could budget 02:10:01.160 --> 02:10:04.160 the complete opposite way and say that, oh, yeah, we had seven 02:10:04.160 --> 02:10:07.160 and a half percent in this last year and we could do seven and a half 02:10:07.160 --> 02:10:09.160 percent the next year, et cetera, et cetera. 02:10:09.160 --> 02:10:14.160 But there could be a significant amount of unpredicted things 02:10:14.160 --> 02:10:17.160 happen within the village, within the state, within the world 02:10:17.160 --> 02:10:21.160 that would cause us to go in a complete opposite financial picture. 02:10:21.160 --> 02:10:25.160 So again, the goal, do it as conservative as possible while 02:10:25.160 --> 02:10:27.160 having the least amount of impact. 02:10:27.160 --> 02:10:31.160 And hopefully a better financial picture just based off of past 02:10:31.160 --> 02:10:33.160 practices would continue. 02:10:33.160 --> 02:10:36.160 Yeah, and echoing off a brand statement about interest rates. 02:10:36.160 --> 02:10:38.160 I know I wanted to talk about that as well. 02:10:38.160 --> 02:10:41.160 So you'll see these are planning interest rates in here. 02:10:41.160 --> 02:10:46.160 This results in a true interest cost of just over 3.8% on a 10 year 02:10:46.160 --> 02:10:47.160 note. 02:10:47.160 --> 02:10:50.160 We had a sale this morning on a 20 year note of similar size that 02:10:50.160 --> 02:10:51.160 came in at four. 02:10:51.160 --> 02:10:55.160 But what we look at is the spread between what the underwriters buying 02:10:55.160 --> 02:10:58.160 your things for and what their resign on the market. 02:10:58.160 --> 02:11:03.160 And the increase in rates is on the back end of a 20 year note. 02:11:03.160 --> 02:11:07.160 So this is probably pretty close to where we'll come in because all 02:11:07.160 --> 02:11:12.160 that interest rate fluctuation is happening in years 17 through 20 02:11:12.160 --> 02:11:13.160 on a 20 year note. 02:11:13.160 --> 02:11:16.160 We're not seeing a lot of fluctuations in year one through 10. 02:11:17.160 --> 02:11:20.160 And while you see here, we plan for a variable interest rate. 02:11:20.160 --> 02:11:22.160 You pay on a fixed interest rate. 02:11:22.160 --> 02:11:23.160 It'll be the same every year. 02:11:23.160 --> 02:11:27.160 This is just I won't bother you with minutes go bond markets. 02:11:27.160 --> 02:11:28.160 One on one. 02:11:28.160 --> 02:11:30.160 It's complicating enough. 02:11:30.160 --> 02:11:33.160 But just know that that is something we're monitoring. 02:11:33.160 --> 02:11:34.160 We monitor. 02:11:34.160 --> 02:11:35.160 We have a once. 02:11:35.160 --> 02:11:38.160 So we call with our sales team to understand where the market rates 02:11:38.160 --> 02:11:39.160 are. 02:11:39.160 --> 02:11:41.160 And one more bit of context. 02:11:42.160 --> 02:11:46.160 So like I had said before too, that we have a projected sale date 02:11:46.160 --> 02:11:49.160 by the end of the month here, but we do not have to close on that. 02:11:49.160 --> 02:11:53.160 If we don't close on it and we continue to kind of just fund it 02:11:53.160 --> 02:11:56.160 ourselves until we eventually do close. 02:11:56.160 --> 02:11:59.160 We do have to have alternative forms of financing within here. 02:11:59.160 --> 02:12:03.160 So that's why we have fund balance policies within here. 02:12:03.160 --> 02:12:06.160 Good, healthy fund balances where we can use those up. 02:12:06.160 --> 02:12:10.160 And then eventually when we buy the debt at a favorable interest 02:12:10.160 --> 02:12:14.160 rate, then that would just replenish the fund balance within there. 02:12:21.160 --> 02:12:22.160 Okay. 02:12:22.160 --> 02:12:25.160 I always come and drop a lot of information on you on a short 02:12:25.160 --> 02:12:26.160 period of time. 02:12:26.160 --> 02:12:29.160 I apologize, but I'm happy to answer any questions you would have. 02:12:31.160 --> 02:12:34.160 Anybody got me that well enough to ask a question. 02:12:34.160 --> 02:12:38.160 You can always schedule one on one with me and we can go through it 02:12:38.160 --> 02:12:39.160 in more detail. 02:12:39.160 --> 02:12:41.160 How good to know that. 02:12:41.160 --> 02:12:43.160 Thank you, Kayla. 02:12:43.160 --> 02:12:45.160 You obviously know your business. 02:12:47.160 --> 02:12:48.160 Okay. 02:12:48.160 --> 02:12:51.160 We have no public appearances on this. 02:12:51.160 --> 02:12:54.160 Which again is resolution 2026. 02:12:54.160 --> 02:13:00.160 074 authorizing insurance establishing parameters for the sale of not to exceed 02:13:00.160 --> 02:13:03.160 14,000,000 general obligation. 02:13:03.160 --> 02:13:04.160 Promissory notes. 02:13:05.160 --> 02:13:06.160 Serious 2026. 02:13:08.160 --> 02:13:09.160 Do I have a motion? 02:13:12.160 --> 02:13:13.160 Motion to approve. 02:13:14.160 --> 02:13:15.160 Motion by Brad. 02:13:15.160 --> 02:13:16.160 Is there a second? 02:13:16.160 --> 02:13:17.160 Second. 02:13:17.160 --> 02:13:18.160 Second by Jan. 02:13:18.160 --> 02:13:19.160 Any further discussion? 02:13:20.160 --> 02:13:23.160 All those in favor indicate by saying aye. 02:13:23.160 --> 02:13:24.160 Aye. 02:13:24.160 --> 02:13:25.160 Opposed. 02:13:25.160 --> 02:13:26.160 No. 02:13:26.160 --> 02:13:28.160 Motion carries unanimously. 02:13:29.160 --> 02:13:31.160 Resolution 2026. 02:13:31.160 --> 02:13:36.160 076 resolution authorizing the village president and clerk to execute a loan 02:13:36.160 --> 02:13:40.160 purchase agreement with the community development authority of the village of 02:13:40.160 --> 02:13:41.160 the forest. 02:13:41.160 --> 02:13:43.160 They have presentation help. 02:13:43.160 --> 02:13:45.160 Oh, and you skipped one. 02:13:45.160 --> 02:13:47.160 That's a 2026 test. 02:13:47.160 --> 02:13:48.160 075. 02:13:48.160 --> 02:13:49.160 Oh, I'm sorry. 02:13:49.160 --> 02:13:50.160 I did. 02:13:50.160 --> 02:13:51.160 Holy cow. 02:13:52.160 --> 02:13:53.160 Resolution 2026. 02:13:53.160 --> 02:13:57.160 075 resolution authorizing the village president and clerk to execute a loan 02:13:57.160 --> 02:14:02.160 commitment letter with your hair crossing to forest LLC and the community 02:14:02.160 --> 02:14:04.160 development authority of the village of the forest. 02:14:04.160 --> 02:14:06.160 Staff is Alex and Bill. 02:14:06.160 --> 02:14:13.160 Yes, I'll take these these these items here coming from the villages 02:14:13.160 --> 02:14:14.160 standpoint. 02:14:14.160 --> 02:14:19.160 So we've been requested by the CDA to provide a loan commitment letter as 02:14:20.160 --> 02:14:27.160 part of their application for 4% low income housing tax credit program. 02:14:29.160 --> 02:14:33.160 The loan the loan commitment letter is included in your packet. 02:14:36.160 --> 02:14:37.160 See here. 02:14:37.160 --> 02:14:40.160 I'll pause there to see if there are any questions. 02:14:40.160 --> 02:14:43.160 Pretty straightforward here. 02:14:44.160 --> 02:14:46.160 Yeah, go ahead. 02:14:46.160 --> 02:14:48.160 Does the CDA. 02:14:48.160 --> 02:14:52.160 Own your hair crossing LLC 100%. 02:14:52.160 --> 02:14:56.160 100% it will eventually have an investor member that comes in, 02:14:56.160 --> 02:14:58.160 but currently we're the sole. 02:14:58.160 --> 02:15:00.160 When will that happen? 02:15:00.160 --> 02:15:02.160 When we get the tax credits. 02:15:02.160 --> 02:15:05.160 So the way that tax credit development works is. 02:15:05.160 --> 02:15:07.160 So we're applying for. 02:15:07.160 --> 02:15:09.160 With this in tow. 02:15:09.160 --> 02:15:13.160 Applying for an allocation of tax credits and that gets purchased by 02:15:13.160 --> 02:15:17.160 typically a financial institution who can utilize those tax credits against 02:15:17.160 --> 02:15:18.160 their federal liability. 02:15:18.160 --> 02:15:22.160 And they come into the LLC as an investor member to contribute the 02:15:22.160 --> 02:15:24.160 equity to essentially build this. 02:15:24.160 --> 02:15:26.160 So the the program. 02:15:26.160 --> 02:15:31.160 Basically it gets funding into the construction of the ability of the 02:15:31.160 --> 02:15:36.160 buildings by giving an allocation of tax credits to an entity. 02:15:36.160 --> 02:15:38.160 Typically a financial institution. 02:15:38.160 --> 02:15:41.160 So eventually there will be another member in there. 02:15:41.160 --> 02:15:43.160 And then will they be. 02:15:43.160 --> 02:15:45.160 100% owner. 02:15:45.160 --> 02:15:47.160 No, CDA will always be. 02:15:47.160 --> 02:15:50.160 There'll be a 0.01% owner. 02:15:50.160 --> 02:15:54.160 So the investor member will be the 99.99%. 02:15:54.160 --> 02:15:58.160 And then at the 15 year period, the CDA will have. 02:15:58.160 --> 02:16:01.160 Right of first refusal to purchase the property outright. 02:16:01.160 --> 02:16:05.160 From the investor member, because typically that's the compliance period 02:16:05.160 --> 02:16:07.160 where they get their tax credits. 02:16:07.160 --> 02:16:09.160 And once they no longer. 02:16:09.160 --> 02:16:12.160 They basically want to be out at 15 years. 02:16:12.160 --> 02:16:15.160 And so the CDA will then have the option to purchase the property. 02:16:15.160 --> 02:16:18.160 Typically had a significantly discounted rate. 02:16:18.160 --> 02:16:21.160 And then while in the development outright. 02:16:21.160 --> 02:16:22.160 Okay. 02:16:22.160 --> 02:16:26.160 So this is strictly the here crossing LLC is strictly. 02:16:26.160 --> 02:16:28.160 The building owner. 02:16:28.160 --> 02:16:30.160 The CDA is still going to run. 02:16:30.160 --> 02:16:32.160 It happens there. 02:16:32.160 --> 02:16:34.160 Correct. 02:16:34.160 --> 02:16:36.160 Thank you. 02:16:36.160 --> 02:16:40.160 Okay, we have no public appearances on this. 02:16:40.160 --> 02:16:46.160 I would entertain a motion on resolution 20, 26, 0, 7, 5. 02:16:46.160 --> 02:16:51.160 Make a motion to approve 2, 0, 2, 6, 0, 7, 5. 02:16:52.160 --> 02:16:55.160 Make a motion to approve 2, 0, 2, 6, 0, 7, 5. 02:16:55.160 --> 02:16:56.160 Motion by Alicia. 02:16:56.160 --> 02:16:57.160 Is there a second? 02:16:57.160 --> 02:16:58.160 Second. 02:16:58.160 --> 02:17:00.160 Second by Melanie. 02:17:00.160 --> 02:17:01.160 Jim. 02:17:01.160 --> 02:17:02.160 Question. 02:17:02.160 --> 02:17:03.160 Yes. 02:17:03.160 --> 02:17:06.160 Talking about the ownership that's just brought up a question. 02:17:06.160 --> 02:17:10.160 I mean, I think there's also management companies involved. 02:17:10.160 --> 02:17:14.160 Can you explain how they are involved in housing or commercial? 02:17:14.160 --> 02:17:15.160 Yep. 02:17:16.160 --> 02:17:23.160 So in order to manage in Wisconsin, in order to manage a tax credit property, you have to be certified or approved. 02:17:23.160 --> 02:17:27.160 Weida management agent and the CDA is an approved agent. 02:17:27.160 --> 02:17:33.160 So we will be filing the application to weida for the tax credits as the management agent. 02:17:33.160 --> 02:17:35.160 So we'll also manage the facility. 02:17:35.160 --> 02:17:37.160 We'll own it and manage it. 02:17:37.160 --> 02:17:39.160 I'll put commercial property. 02:17:39.160 --> 02:17:41.160 We'll do that as well. 02:17:41.160 --> 02:17:43.160 Thank you. 02:17:45.160 --> 02:17:46.160 So I missed that. 02:17:46.160 --> 02:17:51.160 Did you say the management is going to be CDA and weida for just the CDA? 02:17:51.160 --> 02:17:52.160 Just the CDA. 02:17:52.160 --> 02:17:53.160 Okay. 02:17:53.160 --> 02:17:58.160 We have a motion and a second. 02:17:58.160 --> 02:18:00.160 All those in favor. 02:18:00.160 --> 02:18:02.160 In the case of saying aye. 02:18:02.160 --> 02:18:03.160 Aye. 02:18:03.160 --> 02:18:05.160 All those opposed in the case of saying no. 02:18:05.160 --> 02:18:08.160 Motion carries unanimously. 02:18:09.160 --> 02:18:12.160 Resolution 2026076. 02:18:12.160 --> 02:18:20.160 Resolution authorizing the village president and clerk to execute a loan purchase agreement with the community development authority of the village of the forest. 02:18:20.160 --> 02:18:23.160 Staff Alex and bill. 02:18:23.160 --> 02:18:26.160 So I'll take this one too. 02:18:26.160 --> 02:18:31.160 So as you know, the village currently has an agreement with. 02:18:32.160 --> 02:18:39.160 The CDA to issue a loan of 3.5 million to your crossing LLC. 02:18:39.160 --> 02:18:44.160 With the CDA being the care and care of that loan. 02:18:44.160 --> 02:18:50.160 We understand that the CDA is in process of selling Jefferson Square. 02:18:50.160 --> 02:18:55.160 And so what this agreement does is that it provides the opportunity. 02:18:55.160 --> 02:19:01.160 Or the obligation for the CDA to purchase the loan from the village. 02:19:01.160 --> 02:19:06.160 Based off of the sale of Jefferson Square. 02:19:06.160 --> 02:19:14.160 So there is some parameters in here in regards to if the amount of sale is not the full amount of the loan. 02:19:14.160 --> 02:19:17.160 And a portion of the law will be assigned. 02:19:18.160 --> 02:19:27.160 However, discussing with Alex and the CDA, it's our understanding that the sale price will be over that 3.5 million amount. 02:19:27.160 --> 02:19:32.160 We're not a steam towards end of that sentence. Can you repeat that? 02:19:32.160 --> 02:19:39.160 My understanding that the mouth of the sale of Jefferson Square will be over that 3.5 million dollar amount. 02:19:40.160 --> 02:19:45.160 We have no public appearances on this. 02:19:45.160 --> 02:19:47.160 Do we have a motion to. 02:19:47.160 --> 02:19:49.160 Oh, I'm sorry. 02:19:49.160 --> 02:19:59.160 I just wanted to clarify for the board what what this agreement means is that these 3.5 million dollars you loaning to the LLC. 02:19:59.160 --> 02:20:02.160 You may get your money back as early as next year. 02:20:03.160 --> 02:20:11.160 If this other sale goes through. So the CDA would be basically substitute its money for the village's money in that loan scenario. 02:20:20.160 --> 02:20:21.160 We have no public appearances. 02:20:21.160 --> 02:20:24.160 Is there a motion to approve resolution 2026. 02:20:24.160 --> 02:20:25.160 I got another. 02:20:25.160 --> 02:20:26.160 Oh, I'm sorry. 02:20:26.160 --> 02:20:28.160 I got to be better at this. 02:20:28.160 --> 02:20:29.160 Right. 02:20:29.160 --> 02:20:30.160 Go ahead. 02:20:30.160 --> 02:20:31.160 Okay. 02:20:31.160 --> 02:20:35.160 Okay, so the selling of this property. 02:20:35.160 --> 02:20:37.160 Jefferson Square. 02:20:37.160 --> 02:20:41.160 Currently, it's life leases for the tenants that live there. 02:20:41.160 --> 02:20:47.160 So when we're selling to this property, those people will still have their life leases. 02:20:47.160 --> 02:20:49.160 Right. That can't be broken. 02:20:49.160 --> 02:20:50.160 Right. 02:20:50.160 --> 02:20:57.160 So after those life leases, let's say someone is no longer able to live there. 02:20:57.160 --> 02:20:59.160 The new owner. 02:20:59.160 --> 02:21:06.160 Are they obligated at all to continue life leases or they can I am guessing they can do whatever they want with the property. 02:21:06.160 --> 02:21:10.160 I can I comment. 02:21:10.160 --> 02:21:12.160 Or are you going to comment. 02:21:12.160 --> 02:21:19.160 So we are currently in negotiations with the prospect of purchaser. 02:21:19.160 --> 02:21:23.160 So I want to be a little bit cautious with what I'm communicating. 02:21:24.160 --> 02:21:30.160 But we, I will say that we did have the property that we, the CDA had the property appraised. 02:21:30.160 --> 02:21:37.160 Based on the assumption that the property would continue to be managed under life lease, the similar structure. 02:21:37.160 --> 02:21:39.160 And so the value issues put in place that way. 02:21:39.160 --> 02:21:49.160 Now moving through those negotiations, whether we place an additional restriction on it that the property need to be managed that way as a contingency of sale. 02:21:50.160 --> 02:21:55.160 I think is an open point of discussion without that as a condition of sale. 02:21:55.160 --> 02:21:58.160 I would imagine that the property owner could do what they wish. 02:21:58.160 --> 02:22:06.160 But those contracts are contractual obligations that I imagine would stay in place and they would have to negotiate their own buyouts of those. 02:22:06.160 --> 02:22:08.160 Okay. 02:22:08.160 --> 02:22:12.160 So what I'm hearing is that's kind of open at this point. 02:22:12.160 --> 02:22:15.160 It could be that the new owner. 02:22:16.160 --> 02:22:21.160 Must continue life leases for a certain amount of years. 02:22:21.160 --> 02:22:27.160 If the contract is written that way, or we may allow them to do whatever they want with the property. 02:22:29.160 --> 02:22:35.160 We've been the CDA. Yes. So that that's something that's still obviously very much. 02:22:36.160 --> 02:22:44.160 Open and, you know, to again, just to be very to preserve the CDA's ability to negotiate the best price that we can get for it. 02:22:44.160 --> 02:22:47.160 I will just say that we're very early in those negotiations. 02:22:47.160 --> 02:22:50.160 And at this point, we've only just received a letter of intent. 02:22:50.160 --> 02:22:55.160 So we're still kind of moving through that. The other thing that I'll say is that potential buyer. 02:22:55.160 --> 02:22:58.160 Operates other properties in a similar fashion. 02:22:58.160 --> 02:23:00.160 That's good to know. 02:23:01.160 --> 02:23:08.160 I think that life leases are really beneficial for residents. 02:23:08.160 --> 02:23:13.160 And, you know, we keep talking about how our seniors need. 02:23:13.160 --> 02:23:18.160 Affordable places to live. And I think that is the best. 02:23:18.160 --> 02:23:21.160 Option if you can afford to buy one. 02:23:21.160 --> 02:23:24.160 I think it's great. That's why I'm just so. 02:23:25.160 --> 02:23:30.160 I'm very concerned about this particular property because I think the life leases are great. 02:23:30.160 --> 02:23:31.160 So thank you. 02:23:35.160 --> 02:23:36.160 Anybody else? 02:23:39.160 --> 02:23:41.160 Let's see. 02:23:45.160 --> 02:23:47.160 I don't believe I have a motion yet. 02:23:47.160 --> 02:23:51.160 Motion to approve 2026-76. 02:23:52.160 --> 02:23:54.160 Motion by Alicia is there a second. 02:23:57.160 --> 02:23:58.160 Thank you. 02:23:58.160 --> 02:23:59.160 I'll second it. 02:23:59.160 --> 02:24:01.160 Seconded by Jim. 02:24:01.160 --> 02:24:04.160 All those in favor indicate by saying aye. 02:24:04.160 --> 02:24:05.160 Aye. 02:24:05.160 --> 02:24:07.160 All those opposed no. 02:24:07.160 --> 02:24:09.160 Motion carries unanimously. 02:24:11.160 --> 02:24:16.160 Convening into closed session resolution 2026-077. 02:24:17.160 --> 02:24:24.160 Resolution authorizing the village president and clerk to execute an amended and restated employment agreement with the village administrator. 02:24:24.160 --> 02:24:30.160 The village board may convene into closed session as authorized by Wisconsin statute 19.851c. 02:24:30.160 --> 02:24:36.160 Considering employment promotion compensation or performance evaluation data. 02:24:36.160 --> 02:24:42.160 Of any public employee over which the governmental body is jurisdiction or exercises responsibility. 02:24:42.160 --> 02:24:50.160 The village board may reconvene in open session and further discuss or take action on the subject matter discussing closed session. 02:24:52.160 --> 02:24:55.160 Staff presentation. 02:24:55.160 --> 02:24:59.160 Quite simply. 02:24:59.160 --> 02:25:03.160 Currently my contract is the original contract. 02:25:03.160 --> 02:25:14.160 When I started in 2022 was an amendment in August of 22 to adjust the salary at that point. 02:25:14.160 --> 02:25:17.160 Based off the performance evaluation. 02:25:17.160 --> 02:25:23.160 As you can imagine in working towards. 02:25:23.160 --> 02:25:30.160 As we're into the fourth year here of that contract or going on five years. 02:25:31.160 --> 02:25:34.160 I'm requesting that the village board revisit the contract. 02:25:34.160 --> 02:25:41.160 To provide more security in regards to term and compensation. 02:25:43.160 --> 02:25:45.160 We need a motion. 02:25:45.160 --> 02:25:49.160 Okay, I would make a motion to go into closed session. 02:25:49.160 --> 02:25:50.160 Is there a second? 02:25:50.160 --> 02:25:51.160 I'll second. 02:25:51.160 --> 02:25:54.160 Seconded by Jan. 02:25:54.160 --> 02:25:57.160 Kelly. 02:25:57.160 --> 02:25:59.160 Me. 02:25:59.160 --> 02:26:01.160 Trustee. 02:26:01.160 --> 02:26:02.160 Trustee. 02:26:02.160 --> 02:26:03.160 Trustee. 02:26:03.160 --> 02:26:04.160 Trustee. 02:26:04.160 --> 02:26:05.160 Trustee. 02:26:05.160 --> 02:26:12.160 Trustee. 02:26:12.160 --> 02:26:13.160 Trustee. 02:26:13.160 --> 02:26:14.160 Trustee Simpson. 02:26:14.160 --> 02:26:15.160 Trustee. 02:26:15.160 --> 02:26:16.160 Stepan. 02:26:16.160 --> 02:26:17.160 Hagenheim. 02:26:17.160 --> 02:26:18.160 I. 02:26:18.160 --> 02:26:19.160 Trustee Williams. 02:26:19.160 --> 02:26:20.160 Trustee. 02:26:20.160 --> 02:26:21.160 Burdoff. 02:26:21.160 --> 02:26:22.160 I. 02:26:22.160 --> 02:26:24.160 And President little. 02:26:25.160 --> 02:26:27.160 Motion carries six zero. 02:26:41.160 --> 02:26:48.160 I was going to suggest to make sure that we get the language right in the contract that we that you postpone action on this. 02:26:48.160 --> 02:26:53.160 We will redraft the contract, attach that to the resolution and deal with the next board made. 02:27:03.160 --> 02:27:04.160 Okay. 02:27:04.160 --> 02:27:06.160 We get to go. 02:27:10.160 --> 02:27:12.160 Yeah, so if you're going to postpone it. 02:27:12.160 --> 02:27:16.160 I don't think you have to take any action on it. 02:27:17.160 --> 02:27:20.160 This evening, and then you wouldn't just move on to community. 02:27:20.160 --> 02:27:23.160 So coming out of close, we have no action. 02:27:23.160 --> 02:27:26.160 That's correct. 02:27:26.160 --> 02:27:28.160 Okay. 02:27:28.160 --> 02:27:31.160 Check register was in the packet. 02:27:31.160 --> 02:27:35.160 Committee commission and board reports public services. 02:27:35.160 --> 02:27:39.160 Nothing public library, anything. 02:27:39.160 --> 02:27:41.160 Landing and zoning anything. 02:27:41.160 --> 02:27:42.160 Oh, I'm sorry. 02:27:42.160 --> 02:27:43.160 These are minutes. 02:27:43.160 --> 02:27:45.160 Oh, they're all in your packet. 02:27:46.160 --> 02:27:48.160 President doesn't have a report. 02:27:48.160 --> 02:27:51.160 Any other business that lawfully comes for the board. 02:27:51.160 --> 02:27:52.160 Seeing none. 02:27:52.160 --> 02:27:55.160 I would seek a motion to adjourn. 02:27:55.160 --> 02:27:56.160 Motion to adjourn. 02:27:56.160 --> 02:27:59.160 Motion by Alicia's or second. 02:27:59.160 --> 02:28:00.160 Second. 02:28:00.160 --> 02:28:03.160 Seconded by Melody. 02:28:03.160 --> 02:28:06.160 I was in favor of the paper saying aye. 02:28:06.160 --> 02:28:07.160 I was opposed. 02:28:07.160 --> 02:28:08.160 No. 02:28:08.160 --> 02:28:11.160 We are adjourned at a 27. 02:28:11.160 --> 02:28:14.160 Motion having carried you now.