Say when...
Okay, welcome to order the village board work session for June 2nd at 5.02 p.m.
Kelly, would you please note the room? They have no announcements, discussion items,
village of the forest strategic plan, Bill Chang.
All right, so as you know, we adopted a strategic plan in 2023 and have been working on that ever
since. What we like to do is take a look at where we are annually in the strategic plan in meeting
the objectives and goals. And we try to do this prior to talking about the budget so that we
can have an idea of what to look forward to. Within the packet is a short memo from myself in the
actual strategic plan. You should have received a secondary report from me, which summarizes the
remaining objectives pursuant to the goals set out by the plan. And then comments that I've
collected either through my discussions with the department heads or yourselves in how we've addressed
those strategic objectives in the current year and the previous years. So for this session,
this evening, what I wanted to do was kind of walk through what remaining goals or what
remaining objectives there are in 27 and 28 and provide you with kind of a foundation of what to
look at as we prepare for our next work session meeting, which will be our first budget discussion
at our first budget presentation. Also with that, you'll notice you'll note that as we start to
address some of these later year items, we should consider or start to consider when we want to go
in for a redo or if we want to do a continuation of a strategic plan looking into 27 and 28 budgeting
cycles. So with that being said, I'll pause here to see if you have any questions in general
about the strategic plan or the history of the strategic plan before we dive into some of the
details. So as the report here states, there's over 140 action items within the 23 to 28
strand plan of all the objectives staff has either started or have completed
all the objectives except for about 21 objectives, which some of them are sprinkled between 23 and
25, 23 and 25. Majority of them are remaining in 28 and 27 and 28. Now I will say that the dates
aren't specific, meaning that we have to hit them in that specific year. It was adjusted at the time
when the plan was created to prioritize the earlier, earlier year items and you'll see
that a lot of the earlier year items try to address things like the relationships between the village
board, trustees, the public staff, really looking at some of the what at the time seem to be the
higher priority items. So with that being said, again, there are about 21 objectives remaining.
You can see that they kind of centralized around definition of policies. Those are more internal
facing and then external facing are centralized around kind of the tension this draws between
village board staff and community, primarily the communication and transparency of the board
in the village and then with the community in general. And so you'll see under number seven,
strategic goal there, there's three items that I think we can really start to address even this
year in 2026, holding quarterly community round tables. I know Colleen's invested in
having community conversations, having or creating regular opportunities for staff to
discuss and solve issues identified internally by trustees. We can start to build those into
our work sessions and then explore bringing in the outside facilitator to conduct a personality
or communication style training. So if you remember back some of the ones that have been
on the board for some time, we did a personality assessment a few years back. We can bring that
back here. I think it was kind of met with mixed reviews. So if you're looking for the page that
I'm on, I'm on the second page of the document that I handed out. We can bring that back in the
27 timeframe. If that's something that again the board is interested in, generally we have a third
party facilitator come in. They provide a test or a quiz ahead of time to identify communication
styles and personality styles and assessment and then we share those results and we
we work and exercise off of that. Again, if this board is interested, we can definitely bring that back.
There are some strategic goals in here in regards to quality of life in the forest,
centering around transportation solutions. Alex and I have had very early preliminary
discussions with MPO on what public transportation may look like here in the forest. We have not
pursued it because it's going to require some discussion. What does public transportation look
like? And then topic area 10 here. Again, addressing the growth in the forest.
Talking about representation, exploring at large positions. You elected up positions versus
ward representation. Again, addressing how we can get more folks interested and represented
properly. Again, that's really addressing at that potential transparency and communication
with the community in general. Lastly, the largest category of items yet to be
completed really centers around future growth of the village. Whether that's addressing
TIFF funding, addressing social fabric of the existing residential neighborhoods,
creating a future utilities map or future growth map, identifying utilities, service areas,
municipal boundaries. We are actually looking this year at a planning effort of future growth
planning effort to look where our current municipal utilities may be able to expand to without a
significant investment like a pump station, looking at elevations, etc. That is an objective that
we tend to start this year and then we expect that to run into next year.
And then the last couple of objectives here has to deal with as we find this information
or discover this information, how do we get the educational content out there?
Part of the solution is to display and be transparent about the information that we collect.
And so that future growth is not a surprise to the general population.
We do have a number of items here that you'll see noted that all the objectives within that
specific strategic goal has been addressed or are in the process. Just know that I don't think
that it's a lot of the objectives, it's not a one-time fix or complete. So once we've implemented
something into our system, we continue to maintain it moving forward. So for example,
as you read through the report, there are a lot of objectives about like updating, for example,
our website and communications to our website. We did that in 24 and we continue to improve
that system. You'll see engaged, of course, show up a bunch of times. So we also implemented it
at 23 and we've maintained and continue to build that in our system. So as we accomplish some of
these objectives, we hope if it's working, we adopt it into our operation system and continue
forward with it. It's not that we've done it that one year and we stopped. So we continue to grow
our operations as the village grows externally. We want to make sure that we grow efficiently
and effectively internally. So with that, I will pause to see if you have any questions
on kind of the 21 objectives. The intent is to have meaningful discussion this evening
and then kind of keep these in mind as we plan for the 2027 budget upcoming.
Now the thing to kind of realize here is you can see within the first three years of this plan,
we've accomplished a lot in a short amount of time. We've addressed over 100 objectives.
So looking forward, we have two years left in the plan. I would,
I think I'm safe to say that I think we could address a lot of the remaining plans within the next
year. And the question becomes do we want to wait until 2028 to kind of start on that next
strategic plan? Where has the things changed enough since 2023 that we feel like we can do
that a year early? You know, all that impacts kind of how we budget for the 2027 fiscal year.
So keep that at the front of your minds here. I know you haven't had much time to
review this. I don't expect, you know, questions on my comments, but we'll have an opportunity to
do that at a later time. I'll pause, I'll pause there.
All right. Yeah, a lot of information. So thanks for sharing. Like you said,
a lot to digest. A couple of things that stood out though, just wanted to mention quickly.
Stood out to me is there's a few things in there about, you know, housing, people who live and
work here. Sorry, who work here aren't able to live here. And then addressing the needs of 55
plus or seniors. I think some of that is in the works. I think we've, you all have done a good
job of trying to attract that and look for that for future opportunities. The couple of things
that really stood out to me on a number 11 there. They find and develop educational content for
residents that explains construction, level limits, and all that and then how TIFF works.
Because those are some of the things that I see a lot on social media that there's a lot of mixed
opinions on all different sides about all of this and having something that you can point people to
would be super helpful. And having it in layman's terms I think would be even more helpful because
you can find a lot of content but explain it to somebody in the simple terms is where I find it
difficult. Bill is going to attend our community chat this Friday and explain TIFF at a third grade
level. Hopefully they're great. Alicia.
Under item 7 will you just solicit each one of us on our feedback on doing communication
styles or did you want us to talk about that? Is it each trustee would like to do that or is it
all or nothing? Yeah, so I think what I'd want to do is this is something that the board wants
to address. We can definitely get a cost associated with that and then be able to
build that into our budget for 2027. Probably
it's time to do that and then you decide if this current board is interested in doing it
before or after the election next year and kind of time it with what I would call an annual training
for the board. So there's an option we can try to do it this year yet and look for a spot within
our HR budget if the board is interested in doing that. We're kind of open to any suggestions at this
point. I think the last time we did it was probably two years ago now.
Okay, I'm always favorable to learning about my own communication styles and how I can
communicate effectively more effectively with others. So there's that. I'd agree with that.
I've done two or three of these at my own work and they seem great. In reality, I feel like I
only use them for a week and then I forget everybody's different traits. They're scores,
they're different names they give everybody and it has not been helpful for me personally.
I would say it's been helpful but I've done probably a good half dozen or probably even
close to a dozen of them. So I guess I'll state I've said some people but I think my time here is
short so I think it's a little bit of a waste of money to include me in on that. I'm willing to
participate if you so choose but I think a better timing would probably be after a new board in
April or May or whatever. I guess my takeaway I find it helpful. I'm always very enthused with
doing it so I wouldn't be against it but to me the main takeaway is that everybody's different
and you have to treat everybody in a different way and as long as you know that I think we can
keep moving forward too. Whatever the board choose. Yeah and we want to bring you something
that's valuable right? So it's if it you know in the mindset of it being a traditional assessment
if that doesn't work for this board that's fine we can pivot and do something that may be more useful
and just thinking about exercises and how do we work on communications. To me it's you know
it's not something that you work on once every year it's you know for it to be effective you know
it needs to be practiced regularly and so you know is there an ability for us to to put a practice
in place where we're we're doing that on a regular basis. At least I found that that's the best way
to implement something like us.
Frankly I'll have to go along with I mean I'm with Alicia and I'm always curious about exploring
my style and lack of but I'll have to go along with Brad and Jim too that I frankly can't even
tell you what happened when the last one was anybody else just throw it at him and we'll do it or not
yeah when we did this last a couple years ago I learned some things and I came away with some
things it's hard to remember all the details but I think you know I kind of along with it sounds
like many of you others of course I always want to improve my communication skills with people and
I know it needs to be different with people but I feel like I try to do that on a daily basis
realize that people are different and and get along and and just realize that so I don't know that
I would be real anxious to do this do what we did again so I guess that's kind of where I'm standing.
I think you can scratch that plan Bill whoops Melanie.
You know I was just gonna add I've done these like communication styles assessments through my work
and I know my style very well now but um what was helpful and what I found to be most beneficial
about it was that you learn about the people you're working with and what their style is and you
know maybe we have assumptions about people and then we find out that they're actually coming from
a different place than we realize so I think that to me is the value of it I hear others that have
like done it before and maybe don't find it as valuable but that was the piece to me that I did
find helpful.
So I don't I don't need necessarily a complete answer it might be you know some kind of a hybrid
approach to this what I'm hearing is that I think it's it's helpful for the board whatever it is
to understand the person coming in their communication style I'm wondering if it's something that we
incorporate into our onboarding process as someone comes in we happen to the assessment so that
assessments can be shared with the board instead of having a sit down in place and do it all as a
group type so that way we're not doing seven eight assessments at one time if you know we're
only doing it for new board members that come in and sharing it with the remaining board that's
here and vice versa right so communication styles may change over time but slower to change in
an individual and maybe we think about that individual doing assessment every every few years you know
if they remain on the board and just kind of thinking out loud thinking out loud here.
You know you just reminded me of something that I saw I want to say it was some prairie but don't
quote me on the municipality but they had and say their trusty user board members there was a list
of say like a 12 or 15 sort of top priorities for the community and then they had each board
member more or less rank them so to me it was really interesting to see what is the different
priorities for the different board members and they had it up on their website I mean I'm
indifferent if we have it on our website or not but I personally think it's good information for
residents to know how they're bored and things but I guess I heard you at more release of this
it's good to know where people are coming from and if they know what priorities are important for
individuals I think that can really be beneficial. Maybe that I guess I thought of that because you're
saying like I'm forwarding maybe that's something we do.
Any comments on waiting until the end of 2028 to or waiting until 2028 to do or redo the
strat plan or is there any desire to try to do a new strat plan in 2027
which would be one year early. Jim. I guess my opinion would be that do
say redo maybe in 2028 I personally feel it's still the very applicable plan. I put the emphasis on
I tend to think it's a bit of my background so I hesitate saying it but I put an emphasis on
the planning and figuring out the urban say the potential urban service area and things like that
I think that's going to keep us pretty busy for a year. Anybody else?
Any other comments on the remaining 21 items that I think a lot of the ones that I have
remained from previous years which are highlighted you know you can see on the screen here are having
a do of like holding quarterly round tables identifying issues which isn't only
taken on by staff but would require some kind of commitment from the board. How do you feel about
about that? I know time is valuable.
I'm sorry and you just can you repeat your question Bill? Yeah yeah so as you can see on the board
here so this is addressing strategic goal number seven tension and distrust between
the village board staff community at large. So some of the objectives to address specifically
this goal they suggested during the plan was to one explore holding quarterly community round
tables to share progress and take the temperature on where things are relation only.
And then second create a regular opportunity for staff to
ideate discuss and solve issues identified internally or by trustees and share the progress
of working through these issues with the board clearly or more frequently. So I think a part of
why this has stalled previously was because I think I think it had every
majority of the meetings. It was basically too busy or things were too far apart to you know kind
of bring the group together. By moving forward it does require not only commitment from staff
to to address these items and bring them forth but then also some time commitment whether
these work sessions or during village board meetings or separately to have these type of
discussions right whether it's between the village board and staff or it's between the village board
staff and the community to address certain issues. And it may range on a series of things but if
we're going to instruct that we bring issues and have that discussion that we all be engaged as
part of. So again considering where the board is currently want to get a feel as to where you're
at making that kind of commitment.
I have a quick question for you. Colleen Howard your meetings going are they well attended or?
So far I've only had one. Okay. In my opinion it was one of the 11 people they're considering
we often get like one for budget hearings. We have another one this Friday and I've heard at least
four people that are planning on coming and I'll grant you that it's some of the same
faces you see all the time but there were some people that I have never met before at the first
one. Also we've been a little hampered by holding them here in the morning. I do want to
move them around the day of the week and time of the day. It just so happens that with Bill
doing a TIFF presentation this week it was easy just to do it here but it took a little heat from
one person on social media about discriminating against people who work. Yeah thanks for the feedback.
I think just depending on you know we all varying schedules and so I think the biggest challenge
too is kind of getting out of sight of the norm to meet people who are working I think is the
feedback working working families and so that they can participate and so you know I'm always
going to be open to make myself available to get out of those kind of meet people where they are
and maybe that means exploring different avenues. I don't know if it would be possible to do you
know something virtually but it's an option as well. I kind of like the idea of the
village board work session because frankly I don't know that anything we cover is
all that earth shaking in a work session. I think this could be really productive and it's
an hour that people already have set aside and I'll rush Jim.
I was going to state about the same as far as if I can think of a meeting not too distant past
and even this one I kind of think is going to be shorter than the hour where we could
try to hype up some more or less hot topics and then try to get people here to have the conversations
that it seems like they want to be more participating in our government so that would be one way to
do it to have a little bit say more friendly or more or less professional as far as timing
and stuff if you get to have people with open discussion. I do want to caution like going out
and I think it would be hard to get us all together when it's not say a real regular time
and also knowing in my background just doing different other public informational meetings
and stuff and I guess I look at Stacey too as it's very hard to draw people in especially in
summer when it's nice weather and things like that so I don't know if we necessarily get a good
attendance so I think we need to be cautious of that and in plan accordingly I guess.
I really like the idea of our own table more of a discussion than sharing information I think we
can do both but I feel like the thing we hear a lot about or at least myself is that people come
here and they want to have conversations with us and ask questions and they don't feel like they
can at these meetings so setting aside that time where we can be a little bit more available to do
that I think would be really helpful and go a long way.
Anybody else? Jim? I would agree with what Brad said I think that makes a lot of sense
and I you know going back to the whole thing number seven that opening statement tension and
distrust between the village board and staff I don't feel that we have much of that not any
more than any other job I don't think that that's a big problem so I just think that we have the
distrust yet from the community and we just need more communication so I guess that all kind of makes
sense if we could incorporate that into these work sessions. So I'm hearing that I think those
board favors having these discussions during the work session so we'll take a look at setting
aside a few of the work sessions to just kind of have a roundtable discussion.
What I think we may do as far as setting up agenda is just picking out some of the hot topics of
that time and kind of setting out a opening it up for discussion at that time. We'll have to think
about how do we set the agenda because if there's something up coming on a future agenda then the
board's going to have to vote on whether we take that on and then the roundtable or if we want to
reserve that separately as a discussion topic. Is that it for a strategic book? Judd? I just
thought that Alicia brought up doing something virtually which is fine. I'm all for meeting
people where they can be at but we do run the risk of when you publish a certain link. Some people
try to steal it so we make it it makes it difficult for us to allow those without preregistration so
we're still trying to figure out how we can do that and we'll have that discussion I think next
board meeting but I'm not trying to dissuade it but we just have to find some way to make it
so we don't have interlopers. And we do and you'll see in the report that we do have other
speaking opportunities so the parking connects we've been going to utilize those opportunities to
address specific items or issues within the community. We have our community open house our
village hall open house that we discuss projects with folks. Occasionally we now
surveys we try to reach people where they are. Budget listening sessions we have those we try
to get it out into the communities. It's not required by ordinance per se but as developments
come in if they're impactful of neighborhoods we've been requesting that the developers host their
own neighborhood meetings the those type of meetings have paid
dividends in that you know the notice gets out there early and the developer can resolve issues
before they reach us before their application process and so you know there's there's ample
opportunities out there and meeting folks where they're at or holding it here different methods
that we've incorporated as far as communication. So I I would argue that they're you know we're
not lacking in communications it's a matter of how far to the extent that we go. Most of this driven
by staff but I think a large portion of the population wants to to be able to speak to you
as a board. So I'll take a look at what what's been proposed here.
I would just add to that I know for some of our park and connects last year one of our park
and connects we utilized some of the already established events that we have like the summer
series and things like that we already know that we're bringing in a crowd and so setting up a booth
at one of those is you know easy to do we're setting up a space. That's something I'm just
planning on doing to farmers market some of these other events that are going on.
In fact I think I talked to you. Can you get me a little fable and I
now there's an idea.
And if for strategic plan bill or get some more. Yeah no I think that's it. I think most of the
other ones we can deal with or initiate from kind of a staff process here and introduce that
wherever the you know budgeting support is needed and we'll continue to address this over the next
two years plan for the next planning effort to kind of be in that 2028 time frame so that we can
implement it in in 2029. I think I have the direction I need. Okay if you have any questions
about the report or comments feel free to reach out to me or if you want this or like
this review to come back at different increments throughout the year we're happy to do that.
It has stated right now we're doing it annually prior to the budget so that you
can get a preview of what the strategic objectives are going into the budgeting cycle
but we're happy to break it. It has many times as you you want. Thank you. Thank you.
Moving on to department updates administration update bill.
So two updates here we are opening up negotiations with the forest professional police association
I believe our next our first meeting with with the union is next week as we work through that
process. Chief and I will update you as we go on and so just wanted to relay that to you.
Secondly here as you know we've started our internship management internship with
Gavin I want to also report that we are coordinating efforts with the city of
Corona villages of Wanaki and McFarland as they also have management interns so
being able to get them out to see the development in different communities and learn from different
experiences I think is all part of that internship experience. Any questions at all?
Thanks. Finance update Brandon. Yeah so Bill had mentioned at the beginning of the
strap plan update but just a reminder for the next workshop that we'll be doing that
2027 budget kickoff and just getting our thoughts about the budget priorities
available so just take some time start thinking about that and just come in next time with an
open mind. Okay um police department I'm told Chief Olson does not have anything to present
public service update. Just a quick update acre parkway where the progress is working we should
have the water main completed by the end of the week and then we'll move back again to the
west end of the project and start working on the sanitary sewer next week and then also
connections lateral connections so that project is moving along at a good good pace so
that's appreciate community development update Alex. One other thing quick sorry seminal way
resurfacing is starting next Tuesday so there'll be some other impacts there. Okay Alex.
We launched the home reach divorce program on May 20th and so far it has not had the traction
that we had hoped it would. We did receive two applications but I think we were kind of
bracing ourselves for an onslaught that did not occur so we'll continue to kind of plan
marketing around that and getting the word out. I was just talking with Alicia before the meeting
here and I think part of that is just the fact that people need to be actively pursuing a house
and then have an active house project or home improvement project too and I'm sure that not
everybody was just sitting around with those things ready for a grant program to open up so
see how the next couple weeks shake out but we'll plan to do some additional marketing as well.
Administrative Services Update Kelly um Board of Review is going to be held on June 10th at 5 p.m.
here and then also today is the last day for applications for the vacant trustee seat.
I will be closing the application first thing in the morning to give people through
the rest of today. So far we have received five applications and after I close that I'll send
those all out to you tomorrow. I know I sent a couple of them. We received a few more over
the weekend and then one just this evening. So great thanks. Creation and community enrichment
update. So we have our first farmers market tonight which I think is going really well. We've got
some nice weather. We had our first Friday flick or I'm moving in the park on Friday and also I
think we had really good attendance for that. That was also in conjunction with the bike rodeo that
the police department works with us on. I think we had 30 participants in the bike rodeo and again
we had really good attendance. It's super nice being able to start the movie a lot earlier with
the news screen that we are renting which I think hopefully families enjoyed. I got some
good comments for some people. We have our next summer series event is this Thursday piano fondue
will be performing here in the park and then this Saturday is Dragon Arts. So it's quite a busy
time this week. So we'll have artists starting to set up on Friday. I think about at least 80
artists are going to be coming to set up Friday and then we have 140 plus artists with 163
booths that are filled and then discover Wisconsin will actually be attending to film the event
and I think they'll be interviewing Tricia for a section to talk about the event. Tricia did get
all the tiles sold for the America 250 mural so we have two more classes that we're hosting that
are the remaining tiles that need to be completed. One is on this Thursday and then one is next
Tuesday and so then after next Tuesday we'll start assembling the mural and again hoping to have that
displayed and unveiled for the 4th of July. So the library is allowing us to use a space
there to be able to put that together because it's a big puzzle ultimately.
And then we are still looking for judges to help with the parade for 4th of July so if you're
interested please let me know so that we can get connected with you. We had baseball and softball
starting this week. We have over 400 participants between the different leagues. The complex is up
and running keeping us busy there. We have all of our summer programming starting in the next
two weeks which I didn't even get a number for that. The community garden is full with all the
plots except for a couple small raised beds and then we do have the three park projects that are
being completed the Conservancy Common Splashbed River Bed and Park and Chino Donald Conservancy
Commons. They'll be demoing the concrete starting this Thursday and that should be done by August 28th
at the latest because we want it to be done for Riverbest and then Riverbend and Chino Donald
will be done in October. Okay a lot of action. Well you sure can.
I just wanted to give kudos to the rec department for all the great work. We enjoyed the summer
series over the weekend on Friday and then my daughter participated in the dance class so we love
Ms. Mallory. The recital at the high school was just it was great so just wanted to give kudos
as a parent who was kudos participating in those activities. It was all great. Thank you.
Give me a communications update. Stacy Herman.
I will just echo that I communicate everything that these guys all share
keeping the website up to date, engage the course up to date and then doing the monthly newsletter
that goes out and then encouraging residents to sign up for those email and text alerts so they
know all of the projects that are happening. Thank you ma'am. Okay any other business that
monthly comes up for the committee for discussion? Oh no. Alicia do you have something? Okay.
Next up is adjournment. Is your motion to adjourn? Motion to adjourn.
Yes, second second. Motion by Alicia, second by Jan. All those in favor say aye. Aye.
All those opposed? No. Motion carries unanimously. We're adjourned at 5.45 and bill on the board meeting at 6.
Sorry do you want me to repeat that? I am calling to order the village board
meeting of June 2nd at 6 p.m. Yeah leave it your please not roll and let's see who has it led us for a
one. Jim you want to lead us in the Pledge of Allegiance?
Number four on our agenda is announcements. I have no announcements. Number five is the consent
agenda. Does anyone want anything separated out? Could you separate out 5.12? Okay.
Separating out 5.12 are leaving us with 5.11 proving submittal of the DNR compliance maintenance
annual report and the resolution authorizing village finance director to issue a facility bond to
cascade development. Motion to approve? Motion by Brad is there second? Second. Seconded by Alicia
Any discussion? Good work on 5.11.
I'm sorry I didn't hear you. I just said good work. We have passed with flying colors and
nothing was found which is great. We did. Good job guys. Okay. All those in favor of the
passage of those two resolutions indicate by saying aye. Aye. All those opposed? No.
Motion passes unanimously. Resolution 2026, 065 resolution authorizing the village finance
director to issue a municipal revenue obligation to LLCG properties of the forest LLC.
Go ahead Brad. Yeah so I just had a question about where was this property exactly. I was
trying to figure it out and we're struggling and then it read to me that there was a
payment on September 1st and it didn't. It's all like it was an annual or continuous payment and
not at one time deal. I just wanted to verify. Bill Brandon? Who's taking the call?
This bond correlates to a late city glass property. It's in tax and domestic number
6 in that village entered into a development agreement with late city glass and they started
construction I believe two years ago now at the end of the at the end of the season construction
season there constructed through last year completed construction last year assessment this year
and they've met their guaranteed value pursuant to the development agreement
this year. So the next step in that development agreement is to issue a municipal revenue
obligation bond promising that we will make payment for that tax income and financing
to late city glass or lcg over the next I believe seven years off the off the top of my
head here those payments are made the first payment coming in 2028 and each year they're
after until the total bond amount is paid off.
Good. All right. Okay. Is there a motion to approve resolution 2026 065?
I'll make that motion. Thank you Jim. Is there a second?
I'll second.
Melanie seconds. Motion by Jim second by Melanie to approve 2026-065.
All those in favor indicate by saying aye. Aye.
Those opposed no. Motion carries unanimously.
Number six public appearances not related to anything on the agenda. We have nothing.
We have no presentations. All business. No new business.
We will go to 9.1 ordinance 2026-010 and ordinance approving a certified survey map
redividing approximately 59 acres located west of Hickory Lane and southwest of Lindy Lane
for industrial and commercial uses or staff presentation bill.
I believe Alex is going to take this one. I'll take the next one.
So you've got a memo in your packet from a planner marker offers the next three items on
the agenda are all associated with this proposed development. This is a proposed development of a
218,000 square foot distribution facility on Hickory Lane. The first item here is a CSM. For
those of you who were here at the time this was previously a site that had
proposed development of three larger 295,000 square foot industrial buildings on it. The CSM
would reconfigure that just for a little bit of background on where this project is at and its
approvals. Planning and zoning did review the CSM as well as a conditionally used permit
at its meeting on May 26th that conditionally used permit included among other things
conditions that the building be verified that it's solar ready the development itself be
EV ready with infrastructure installed approval of emergency safety security and
protective services plan operational policies related to idling and vehicle
vehicle idling based on the county's ordinances. I believe there's also conditions of snow and ice
clearance practices according to the Wisconsin salt wise and then as we'll see on a later item
here tonight some cost sharing provisions and the documentation that no wetlands on the facility
site are present. So the development is also anticipated to come before planning and zoning
on June 8th for site plan review. Exhibit A on your screen here is the reconfigured CSM.
Couple things to point out there are a couple new streets here Juniper street is the east west
across the north side of that parcel. Muscle wood lane connects uh Lindy lane to that new street
and then a realignment of cake parkway to the south side of the site. There's also outlet
outlet one which will be retained by the village for stormwater and then lot one and two on the
north side will be available also for stormwater and then the potential commercial development as
well. Whoever's got the mouse if you could go to exhibit B there. Exhibit B in the packet while
they're pulling this up here is just a showing highlighted a couple utility easements that will
need to be released as well as part of this. Those were associated with the original CSM
and that configuration on June 16th we've got a public hearing scheduled to vacate where you can
see there the current dedicated right-of-way of cake parkway in favor of the realigned one should
the CSM move forward. Uh can I ask the mouse again the anonymous mouse to pull up the development
agreement on a future item I just want to point out exhibit A to this and a reconfiguration that
will take place after the CSM after this excuse me the vacation takes place this would be all the
way at the end. So Lindy Lane currently extends all the way east to Hickory and as part of this
development there'll be a proposed vacation of a portion of it highlighted there hatched there
and the dedication of right-of-way for a cul-de-sac ball and then if you could pull up the ordinance
we can go right to that so I am making you bounce around. I'm doing my best mark impression so
so the ordinance itself a lot of conditions contained in here are mostly cleaning up the CSM
I would say smaller details a couple ones to point out here would be as I mentioned the dedication
of right-of-way for that Lindy Lane the future reconfiguration of that once we do proceed with
the vacation another condition of approval here is number five there at a drainage easement to the
benefit of a drainage district which was identified a farmer came and made public comment on one of
our meetings indicating that that would need to be addressed and then at the last planning and
zoning meeting I believe Commissioner Simpson requested access restrictions along Hickory Lane as well
that the last piece of this condition will hear so that would prohibit access to out lot one which
eventually will be the village retained out lot and then having a restriction of one additional
no greater than one driveway on the development lot to Hickory Lane so happy to answer any questions
associated with the CSM for you. I got one clarifying thing I think Randy said it might be a challenge
for them to make June 8th I just wanted to make that clear if they don't make June 8th it would be
June 23rd or okay. Certainly if if it's not on the June 8th first site plan you're referring to
then the next planning and zoning meeting would be June 23rd but I believe we're anticipating that
that'll be a June 8th meeting. Anyone else? Is the only access for really in and out of this
facility through like the no nope so let's see if maybe the development agreement has a good
development map on it we can go back there so access would be from there you go cake parkway
so the reconfigured cake parkway off of Hickory Lane and then that newly minted Juniper Street.
Cake doesn't go across Hanger State. No. Yeah.
We do have the one person registered to speak on this oh I'm sorry just to clarify the question
so I believe Trustee Court was asking about access off the interstate is that correct or
going into the region not specifically the site I just want to make that clarification
right how travel would be going in and out of there predominantly
yeah so predominantly and the TIA or traffic impact analysis that was provided
and a majority of the traffic coming off of Highway, Highway V I believe 70% of the traffic going to
the interchange area and then the remaining 30 either west or south.
Are we good? All right we do have one register to speak that is CAS Summerfeld
is she on zoom she is not present in the room
okay well the form she submitted indicates that she wanted to speak on 9.1 and it was opposed to it
so I guess we'll move on from there is there a motion to approve 2026 010
I'll make a motion to approve it as written. Thank you Jim. Motion to approve is there a second
I'll second it. Any further discussion? All those in favor indicate by saying aye.
All right I almost opposed no. Motion carries unanimous.
9.2 resolution 2026-067 resolution authorizing village president and clerk
executed development agreement with Ryan company's U.S. aim staff presentation by bill
So as you know we like to accompany our certified survey maps or plans with a developer agreement
this development agreement is for public improvements associated with the project
as Alex had explained there's a series of maps in here that shows the context of the property
and surrounding areas this map here shows the site plan or proposed site plan at this moment
and then there's there's different provisions within the development agreement specific to
design requirements construction requirements things like insurance coverage,
surety amounts fees associated with the development specific to this development agreement that
is unique to this project like I stated there was a traffic impact analysis conducted
and found to or found that there would be significant traffic impact to hickory lane
intersection at hickory lane and county highway v there's some concern around geometric
the geometry of turning and then some impact to the interchange too and so for that
negotiation through this development agreement you'll see at the very end of the development
agreement as part of the exhibit an allocation of cost share for the the improvements associated
with the development agreement happy to answer any questions that you have at this time
I'll save the specifics since they were included in the packet here
well there was a lot of information in the packet on this one so I could have missed it but I didn't
see anywhere so I'm just curious is it known when development would begin and when the roadway
improvements would happen like or is it too early in the process or do we have an estimate of when
that would start yeah so in in talking with the developer and the representative here this evening
they can talk to you more about the site specific improvements we anticipate that as
soon as they get site approval they would break down and move forward as far as hickory lane and
lane those will be public projects though they're currently proposed as part of the CIP
amendment that you will see later on this evening and we would anticipate that as soon as it's
approved by yourselves we would you know prepare and complete the drawings and get that out to bid
um it's my understanding that the developer wants to open their doors in in 2028
excuse me anyone else have any
so I think in our packet there was different numbers or dollars amounts associated different
improvements and I don't remember the exact number but I want to say it was like around a half a
million for the the interchange yep 520 thousand yeah so I can I can go through some of the cost
sharing and so we took a look at what the traffic impact analysis was and we contributed that
to potentially what the traffic projections were in the region for that area and so the cost
sharing that we've we've come to agreement on is a 1,139,000 contribution towards hickory lane
again hickory lane will be a a public project so the village would be responsible for that
that's a village obligation as part of the hickory lane improvement is also the intersection at
hickory lane and kaiai way b then tension there is to install traffic lights to help control that
intersection our contribution from the developer for that intersection is 190 thousand dollars
um as Alex had had shared earlier there is modification to
go to Lindy Lane here first to Lindy Lane uh in rearranging that traffic we were concerned about
impacts at uh two intersections that would be um very close together and so developers
contributing 750 thousand dollars to that project that is a public project also though so village
will be owner of that uh those funds all the funds will be escrowed uh within um starting time 30
days after this agreement is executed and then uh Jim pertaining to your specific question about
the interchange at the interstate and and um county highway b pursuant to that tia and distribution
of traffic um developer has agreed to contribute 520 thousand dollars towards that project the
way that that's going to work is that the money will be put in escrow um if the project moves forward
because there's still other approvals associated with that um then we'd be able to pull from that
escrow account if the project does not move forward that money goes back to the developer
okay so just to verify i think you answered my question with all the answering it but
the percentage is based on if the other large user would come in so really the probably the
whole interchange project wouldn't happen if that other large user didn't happen is that correct
so without the other large user i don't believe we would we would redo that interchange to that
extent okay i can answer as to whether or not we may consider uh doing some kind of improvement
at that interchange um depending on time and uh traffic at that point okay thank you
red sorry uh for a b and d what is the total expense expected for those
you'll see that within our capital and permit plan update so later on in the agenda uh hickory
lane was scheduled for an estimate of four million uh four million dollars within there
and when within the development agreement section a and section b was um coated within
there as an offset of revenue for the hickory lane adjustment and then lindy
uh was up just about the seven hundred fifty thousand dollars
or no with a little over eight hundred and seventy eight thousand it turned out to be
so these were already pre-planned projects we they are throwing within here as a proposal
for an amendment done later on in the agenda so this clarification hickory lane has always
ran in the villages um plans to update um it's very reflected in in our various um financial plans
uh lindy lane the realignment of that wasn't was not necessarily in our plans and that's why
you know the the share of it is a lot larger there um kate parkway extension to the west boundary
line has always been a part of the transportation plan uh exactly where that aligned i think had
some flexibility um and that's why you see the the the proposed vacation of the old right away
for a kate parkway and sliding that southward um juniper street uh i don't believe it was originally
intended um but because the parcel is such a large parcel we felt that it was necessary to have that
um across to the west side and naturally then split the industrial area from the commercial area
yeah i forgot where i was but okay um
this is a lot of information that came down really fast and i'm a little bit confused on
the intersection itself we don't know what kind of intersection it's going to be
at this point correct because we don't know are you talking about the interchange the interchange
that's what i've been yet correct we we have an estimate of potentially what uh improvements
are needed for the interchange the village board has not made a decision on that yet uh we are in
negotiation with the the developer proposing um improvements to the interchange um but that's
still in negotiation and so what we do know is that pursuant to the state's estimate of what that
reconstruction is is about 17 million dollars thereabouts and so as part of that and we know
that this project will impact that interchange not necessarily looking at the budget of it but
looking at the traffic impact and associating that with the total budget um that's how we arrived
at that five hundred twenty thousand dollars okay so what's concerning is the um the traffic
impact because we know it's going to be significant just from this um particular venue so
if we go ahead with this tonight nine point two there's still a lot of other steps in this
going forward we're not really tied into it fully are you talking this project or the other
projects this project so so the conditional use permit for this project was approved at the planning
and zoning commission meeting that's so that's that's the entitlement for it it's zoned for it um
the development agreement is in coordination with the certified survey map that this board
just approved i believe the only remaining approval left is the site plan which will come to the
planning and zoning commission that does not come to the village board so um i would say a majority
of the approval is necessary for this development is has currently um or has been given or is currently
under consideration now okay thank you
anyone else good
i guess i i don't know if i came up tonight so i'm guess i'm looking at alex or bill could you
explain a bit of the traffic because i know it's been explained to the planning and zoning
as far as how it's going to be off you can things like that okay yeah um trying
to see if there's a document that might describe that a little bit more um probably
whoever's got the mouse if you go back to marx memo for the previous previous item might have a
description of some of the operational impacts i guess i would also um that as bill kind of
mentioned we do have the developer in the room too if they wanted to come up and maybe speak to
some of the timing of that too but the second i think we just scrolled over a second paragraph
go up a little bit uh proposed facility yeah there you go so um operations with
deliveries between 9.50 a.m and 9.10 on site employment uh speaking to some of the shifts
that are there they um i guess i can i if you don't have it already i can send you their
conditional use of permanent narrative which goes into a little bit more detail on their
operations but i guess uh patrick if you wouldn't mind maybe just kind of explaining that too that
sounds like that would be helpful as well
please just give your name and uh municipality for the record
yep uh patrick marty ryan company's uh 309 north water street milwaukee discussing
thanks go ahead uh can we go to this site plan
so like alex mentioned uh the the van traffic will be staggered to avoid p traffic times um
specifically i believe it was 10 a.m to to 2 p.m and then 6 p.m to 9 p.m. uh jason vanless uh
madison misconsin yeah so typically and i don't have this committed to memory but but broadly uh
these facilities offer a staggered approach to dispatch so the largest shift of the workers
in the building will start at 1 a.m and that shift is probably about 100 folks or so
and then another shift will come in uh usually around um at 2 p.m. 4 p.m. and then 9 p.m. and the
shifts get uh smaller and smaller as you kind of go on throughout that that level but the
larger shift again starting at 1 a.m. and then dispatch um typically it happens between 9 and
noon at these facilities i think this particular one uh is around 10 a.m. and that process finishes
at noon and they dispatch in 20 minute increments uh and it's purposefully just uh distributed that
way so we are hitting non uh peak hours uh locally so the traffic study looked at uh what the peak
hours are in this region uh and then we intentionally design our operations clock to miss that mark
i will just add to so um veer bicker obviously our consulting engineer we worked with kl engineering
too on the traffic side of things to then from our side evaluate some of the tia and all of the
public improvements that we just sort of discussed not only here in the development agreement but
viewing in the csm were born out of accommodating some of that traffic so if they didn't have this
impact those road away improvements wouldn't have been there to avoid some potential queuing issues
those types of things additionally in the development agreement that's in packets as well
there's a provision that says we can monitor going forward to see if there are any additional impacts
and then um there's clauses about uh conchering for additional improvements should they be necessary
as well so you said your vans come out in 20 minute increments how many vans
maybe leave it at one time um the the waves it believers not sure how deep this particular
canopy queuing is um patrick i don't know if you know off the top of your head but it's typically
uh 30 to 40 vans in a wave
one they all leave it once uh they'll leave in um in staggered increments so um there's usually uh
four to six columns of vans that are um uh like five to eight deep uh and then by each each lane
is dispatched at one at a time and so once that that first column will pull the leaves the queuing
or the loading uh pad then the next one is allowed to leave and then the next one and then the next
one so the dispatch period takes about five minutes total and then the next wave goes in so while
the vans take about 20 minutes to load total dispatches about 30 minutes per wave
and again uh looking at the northern street that juniper street so part of the strategy there is
to bring any additional traffic impacts from those waves to that street and not necessarily on a
more of our higher traffic roadways like to hickory lanes or highway B so sort of a
offering strategy i guess anyone else have anything
when do you plan on breaking ground breaking ground hoping it hoping in july let that turn
over of next july next july yeah all right so we're ways out yet uh breaking ground in july
in that 12 month construction period oh this july you're going to break ground oh okay
all right did you have anything else okay thank you gentlemen thank you thank you
we did have um a public appearance on this again um yes the summer fell
is that mine okay cast you can go ahead on 9.2
cast if you could please state your name and municipality for the record
yes cast can you hear us
you
suggestion
yeah we heard the
Sorry, Cass.
We cannot hear you.
I don't know if you are talking or you don't have a full number here for either.
Sure, if I could maybe comment.
So I believe Ms. Summerfield did submit an email asking about potential wetland impacts
on the site.
That is correct.
And so just to follow through on that, I mentioned that as a condition of the conditional use
permit, one of the conditions of approval is that there are documentation that there are
no wetlands or wetland impacts on the site of the facility itself.
I will say that that was added as a condition based on Ms. Summerfield's comments at the
planning and zoning meeting.
And we essentially already have that documentation.
So there was a wetland delineation performed by a.
And ecological group in like 2022 or 2024.
And that was as part of the urban service area amendment sewer service extension when
that site came into the USA.
Did identify field identify what like a two acre wetland closer to highway V outside of
the development CSM portion of the development.
The wetland mapping that is on the DNR's website is outdated and still shows a portion
like ponding, essentially in the center of the site, but the field identification didn't
identify any wetlands there.
I didn't have the opportunity to read her email, I believe she was asking for a pause
because they're the email from the DNR.
She differentiated between, I think, 3.72 and the 2.09 acres of wetland, but it looks
like from reading Heartland's report that what they found like in the south was whatever
they found was actually not functioning as a wetland.
And so that's what was causing the discrepancy between the two, correct?
Yeah, that's right.
And so I have it now on my list to reach out to the DNR to at least alert them that
this is an error and that that map is outdated.
Thank you.
And also we did get the approval, I guess, through the delineation report and DNR, I
guess, to move forward, right?
Yes.
Yeah, those were all approved.
Okay.
Hi, can you hear me?
Yes.
Now we can.
Hi.
My name is, is it still okay for me to speak?
Can you just louder, please?
There we go.
Okay.
So my name is Cassandra Sommerfeld of Windsor.
So I was reaching out, as he mentioned, I did send an email.
So I did reach out to the DNR specifically and they did tell me that that was indeed
a wetland.
So it does sound like there has to be delineation done before any development could proceed.
And that is not just from their website, I specifically spoke with someone and reached
out to someone from the DNR and they did confirm that that is a wetland.
At the planning and zoning meeting, it was said that the approval was contingent on it
not being a wetland.
So because the DNR is in fact saying that it is a wetland, I am challenging that we shouldn't
have an agreement in place until it can be determined on whether or not this project
should even go forward and whether or not it can even withstand being in that big of
a scope of project.
Thank you, Cass.
Thank you.
Anything else to add, Alex?
I will follow up with that specific staff person that Ms. Sommerfeld was referencing
and just let her know that they should correct that.
Well, there certainly seems to be a lot of documentation here from the DNR and from
Heartland that this is not a wetland.
Yeah, and again, I would like to see more of a wet spot, but that looks like it might
have been more of a wet spot.
Well, so it wasn't field delineated.
So that's part of what the delineation report is.
They actually, so there's indicators that the mapping has and then a delineator will
go out, I'm sure a delineator like this and actually do a field identification and say,
is this a wetland or is it not?
And so they did that delineation on the north side by Highway V. It didn't do a delineation
there because they didn't find the presence of it.
So and that that report was DNR, but again, if it gives the board a degree of comfort,
I would also lean on the fact that our conditional use permit has that condition that it has
to be demonstrated.
And so prior to building permit, we'll still need that verification, which again, I think
our staff feels like we have, but regardless, one way or the other, if this isn't sufficient,
they'll still need to define that.
Yes, I think that is of some comfort.
Jim?
I think it was covered.
What I was going to say is far like you said, there's a lot of documentation and my understanding
is when you're assured wetland, a linear, you go through a lot of certifications and stuff
or a lot of training with the DNR.
So your decisions are hold the same weight as if you were DNR staff.
So I put a lot of emphasis on that the shirt, wetland delineator went out there and assured
us that it's not a wetland.
I do appreciate that it's in the CUP and that you're going to follow up, but I'm comfortable
with where we stand right now.
Thank you, Jim.
Is there anyone else?
Okay.
It's Resolution 2026-067 that we are currently discussing and is there a motion, please, authorizing
the village president and clerk to execute a development agreement with Ryan company's
US, Inc.
Yes, I'll make a motion to approve.
I do want to have one point of discussion when that's hopefully seconded.
Okay.
Motion by Jim, is there a second?
Second.
Second by Alicia.
Discussion?
Jim.
I guess I want to ask for some clarification as far as like where this is the developer's
agreement.
The one concern that I continue to have is with the drainage district and making sure
that there is say an easement in place or however that water gets moved around or through
this property.
And I don't know how that would affect this agreement.
So I can say that as part of the conditional use permit and then maybe Al can weigh in
on any effect to this agreement and actually, maybe it's a condition of the CSM approvals
where we just saw that.
Yeah.
So if you go back to the CSM ordinance, the condition that was in there was that a...
Scroll up, I think it was maybe five.
Yeah.
Add a drainage easement to the benefit of the drainage district around the existing drain
tile subject to village attorney and engineer approval.
So is there a specific question that you're asking about?
How would that relate to the development agreement?
Yeah, right now, I'm hoping it, well, I shouldn't say, I think that it's not necessarily going
to be too challenging to say the route the water if need be, either around the building.
I can assume nobody wants to run a pipe under the building, but whatever the cost it takes
to get the water around.
And again, then it's up to the engineers that do the study, they even know if it needs to
be done, but if it becomes cost prohibitive or if it starts looking to be a public improvement,
a project instead of a developer thing, I just want to know if that needs to be taken
into account in this agreement.
I'm thinking we're good with the agreement that I would just have to come back as amendment
if things grew out of that.
Well, we're not assuming any obligation to handle that stormwater.
It's up to the developer to work with the drainage district.
Locate where that water is coming from, where it's running across the property and make
accommodations for that.
That's one of the conditions of the CSM and it's one of their legal requirements anyway,
so, but there's nothing that requires us to put a storm sewer in or anything like that.
Thank you, Jim.
And I just add, we have our engineering firm and Greg and I have gone out and located
the drain tile.
We are aware of where it is and how that water runs through there.
So we will be able to make sure that improvements they're doing are not impacting that.
Okay.
I think that covers my concern and I do want to state that I did have some history in there
because I was part of the highway being interchange design many years ago, like less years ago.
So I was aware of the issues of the water out there.
So I do thank you, Cass, for bringing up the concerns because it has been a wet area,
but because of the farm drainage district, it's been say-tillable for quite some time.
So thank you.
I think they pretty well covered it too in the Heartland Wetland report.
They do talk about drainage and drainage shines and the efficacy of the drainage tiles.
Anyone else have anything?
Okay.
We have a motion and a second.
The motion is resolution authorizing president and current executed development agreement with Ryan.
All those in favor of saying aye.
Aye.
All those opposed?
No.
Motion carries unanimously.
Resolution 2026-068.
Resolution authorizing the village president and clerk to execute a termination and mutual release agreement
with JES to forest Wisconsin industrial LLC.
3D to forest Wisconsin industrial LLC and to forest Wisconsin industrial LLC staff presentation by Bill Chang.
Yeah, it's also related to this property.
As shared previously, the current landowner had proposed multiple industrial facilities on the property.
And at that time had CSM'd the property to the current arrangement as you see on this map.
What we are proposing as part of the development, there was two separate development agreements.
One for tax increment financing associated with guaranteed values on the property and construction timeline.
And then second was construction obligations related to stormwater off the property.
Because they tend to sell the property to this development that we discussed.
In talking with the current landowner, we're proposing that we mutually release each other from obligations.
From the village side, the obligations for TIFF and then from the developer side obligation on development.
I'm happy to answer any other questions that you may have.
So in other words, anything that we had going between JES 3D and forest Wisconsin industrial is all in the past and we're letting each other live.
Yeah, the two agreements that Bill mentioned are regulating a development that's never going to happen.
And so to make everything clear to everybody in the world that there are these kind of obligations that are floating out there.
This would terminate those two agreements.
They think we say everybody's done what they're supposed to do to this point, but there's no more obligations on either party.
Well said.
We have no public appearances registered for this topic.
Is there a motion on 2026 all six.
Motion to approve resolution 2026 068.
And by Jan, is there a second?
Second.
Seconded by Melanie.
We need further discussion.
Seeing none, all those in favor indicate by saying aye.
Aye.
All those opposed no.
Motion carries unanimously.
Resolution 2026 069 a resolution authorizing the village president and clerk execute a second amendment.
Two development agreement for Bueller farm subdivision staff presentation by Bill chain.
I can take this one.
So in 2024 we, the village approved a development agreement for the Bueller farm subdivision,
which is being pulled up here, which included a portion of north town road.
The southern three ish acres of the eastern most parcel there highlighted by the cursor cursor are.
Potentially being purchased to develop a 50 unit affordable senior housing development.
And as part of that, the existing development agreement has obligations that run with the land.
The proposed developer would prefer that they only assume obligations that pertain to their development site.
With the exception of the installation of a water main across the north side of that three acres.
Everything else that's in the initial original development agreement would still be remain in place.
Those obligations are still there.
This is just sort of splitting responsibilities between the two parties.
Happy to answer any question.
Thank you, Alex.
We have no public appearances.
I would entertain a motion for 2026 069.
Motion to approve.
Motion by Jan. So second.
Second.
That will be seconded by.
Questions.
All those in favor of 2026 069 indicate by saying aye.
Aye.
All those opposed no.
Motion carries unanimously.
2026 at 070.
The resolution authorizing the village president and clerk to execute a development agreement with PGUB LLC for a public water main extension.
Staff presentation by Jug and Greg.
Yep. So PGUB premier as a golf and utility vehicle facility that's being proposed to be built on the corner of.
Dental road service road in County Highway CV. It's the piece that builds outlining.
In order to do that, they need to get water service to that.
Water service ends just about the property line, just a little self of the property line where the TA is before the.
Storage facility there. So they would like to extend the water to all the way to the limits of highway CV basically.
In preparation, so water can serve their property to the west side of that.
So they will be undertaking this process. We have a development agreement to covers that.
We will supervise that with our engineering firms.
We're better to make sure the work matches what we are required to do for that service.
They will be handling the sanitary at this point with holding tanks, much like the.
Storage units across the street are doing at this point.
If and when the property to the south of CV to just across the street there develops.
At that point, then they'll undertake extending.
The sewer of the service to get there to serve both of those parcels as well as the new one on CV.
But for the time being, this is just to help them.
Get their facility going and water main delivered further to the end.
So any questions I'm happy to answer them, Devin Brian from Devin.
Devin from Brian is also on. She's there engineering firm that works with.
And developing this program.
Melanie.
I'm in my understanding correctly. We're supervising the work that the developers bearing the cost of the work.
Correct. Yeah.
I just wanted to point out for the board's benefit that this development itself is actually in the town of Burke.
So you won't be reviewing the development itself. We're just dealing with the water under a intergovernmental agreement with the town of Burke.
Yeah.
And I would add, I believe correctly that not only is it in the Burke, it will not be coming to the villages.
This is in the Madison area.
Yes.
Anyone else?
We have no public appearances, so I would entertain the motion on 2026 070.
I'll make the motion to approve resolution 2026 070.
My Melanie to approve is a second.
Second.
Seconded by Jim.
Further discussion.
All those in favor indicate by saying aye.
Aye.
All those opposed? No.
Motion carries unanimously.
Resolution 2026 071.
Resolution accepting the laws qualified bid and awarding a contract for construction of wayfinding and gateway science for the divorce yards district.
Step presentation bill time.
I'll take this.
So yeah, we went out for bid for some gateway signs and wayfinding signs down in the 19 corridor near Williamsburg way before a charge district.
We received three bids.
The little bid was blank signs. They're out of Cleveland, Ohio for $163,770.95.
Looking to get this approved and move forward with the.
Construction of these signs, we will have to wait for the roundabout to be completed to put the gateway sign at that roundabout at Williamsburg way and Peterson crossing.
I want to clarify that you'll see two bid prices there, one without solar and one was solar in our bid documents. We did prefer solar.
Say the last word again in our documents, right?
In our bid documents, we did prefer solar because there's an additional cost for a lion to get energy out there.
So they are sold.
They're going to be solar. Okay. Thank you.
And see Brad.
Was there a final package of design?
Yes, I think we have the ones we saw last time. Yeah, it's the last ones.
I don't know if that's in here or not. There are no pictures in the packet.
We can forward them on. They are the same as what we've shared last meeting.
Okay, do we have new public appearances on this item?
Is there a motion to approve resolution 2026, zero, seven, zero.
Make a motion.
26, zero, seven, one.
Sorry, I'll make a motion.
Motion by Jan seconded by Brad.
All those in favor indicate by saying aye.
Aye.
Opposed? No.
Motion carries unanimously.
Resolution 2026, zero, seven, two.
Resolution accepting bids and awarding contracts.
Materials and supplies for facts, ills, estates, trail.
Judd and Greg.
I'll take this one again.
Okay.
Feel like talking tonight, I guess.
No.
So, yeah, we solicit bids for the materials and supplies for the, the trail.
I'm near five or Hooper and the fox ills, estates development.
So the trail will come from off of Peterson crossing through the stormwater base and.
Down to a moving fairway on the boat.
We received two bids for asphalt pavement.
Two bids for aggregate materials.
Two bids for the erosion patrol materials.
Two bids for the signage and two bids for the geotextile fabric.
And then in the mammal.
It states who was a little bit and the cost for each one.
If you guys have any questions regarding that.
I'm going to answer any questions.
Not necessarily about the cost, just wondering on.
Projected and maybe I missed it in here completion of.
So yeah, so village staff will be doing this project.
We'll start probably in July and.
National August.
Not too long.
Yeah, to be fairly quick project.
Well, they're pending.
Sorry.
Jim.
That was sort of my question to is.
Are we doing it sort of as a general contractor or are you getting the.
It gets for us to place it ourselves something.
Yeah, we'll get the aggregate ourselves.
That's what the prices that we received.
From the contract tractors here is just for the materials will go get it.
And haul it to the site.
Okay.
We're doing all the work.
Okay.
Excavation.
Installation on the rock.
Erosion control.
Fabric.
Well, the roads are controlled.
That's not placement of the roads in control.
That's just getting the matting or whatever it is.
Yeah.
Okay.
Thank you.
We have no public appearances on this one.
Is there a motion to resolution 2026 072.
Motion to approve resolution 2026 72.
Motion by Alicia, seconded by Jim.
For the discussion.
All those with me.
We're going to keep my saying.
I always suppose.
No.
Motion carries unanimously.
Resolution 2026 073.
Resolution amending the billage of the forest 2026.
Capital improvement budget.
Brandon, you're going to lead off.
Yeah, absolutely.
I'll give these guys a break and I will handle this one.
So.
As you all are known and aware throughout this year, you guys have
approved a significant amount of projects that were not included
within the initial capital improvement plan for 2026.
So if someone with a mouse could pull up that exhibit.
I think it's just the next tab.
Within there.
Thank you.
So that very first graph that's up there is the capital improvement
plan that was included within the 2026 budget.
And the associated revenues.
I would be.
With those as well to and a total anticipated borrowing at the
bottom of 14 million dollars.
I'm sorry for the for being so small.
That's a lot of data to throw into this.
The next graph underneath it is the summary of all the amended
changes that have that we're proposing tonight for approval.
A couple of notable changes within there includes the fire
station number two, which is recently approved at a village
board meeting.
Our rough estimate costs right now was just underneath four million
dollars.
So we rounded that up for four million.
That's going to be funded completely through debt service.
However, throughout the next couple of years, we'll be getting
increase in public safety charges.
Bill wants to come in.
I just want to remind the board that the villages share the
fire station is more than the four million weeks, but that over
two years.
Thank you.
Yeah.
So for for this year's portion of it, it'd be four million dollars
for it.
Coming completely out of debt within here.
Another notable increase is the property acquisition of 1.9
million dollars.
900,000 of that's going to be coming out of our fund.
So we're going to be going to be coming out of the fund.
We're going to be going to be coming out of the fund.
We're going to be coming out of the fund.
We're going to be coming out of the fund fund balance as well to
cover that amount.
Hickory lane reconstruction, which has been kind of talked about within
near while it's been within the works and planned.
It wasn't a part of the original 2026 capital improvement plan
budget.
So that full four million dollar.
Cost within the two district is within there,
but we included within the revenues portion a developer
agreement cost sharing portion.
So that number is a little over two million dollars.
1.329 million of it is associated with the hickory lane
reconstruction and the remaining 750,000 is associated with the
Lindy lane realignment within there.
From the last village board meeting, you all proved the
Floridation of the water distribution system within there,
327,000.
That's going to be funded completely through the water utility
itself and not taking out any additional debt or anything with
that.
I think Bill wants to comment on that as well too.
And a reminder is that that is capital expenditures related to
the wall improvements and equipment, some of which well
number two included roof improvements outside of the
fluoride issue itself.
Thank you.
And then the last notable improvement addition on here is the
new trail for TID 7 for the 89,800.
Notable removals that were moving from the plan include
additions within TID number nine.
So there was a TIA study, a traffic study within there.
That was initially in there for $65,000.
That was deemed no longer necessary within this capital improvement
plan adjustment.
The sanitary line improvements within TID number nine for $3
million was also removed within there.
The final graph had the sum of the differences.
Thank you.
Yeah, the sanitary line for $3 million was removed from the
plan.
Green acres within tax increment district number nine of $2.2
million was removed as well as the north and south road improvements
for green acres of 10 number nine for two and a half million
dollars.
And then the rest of the kind of adjustments of them there are
just kind of readjustments based off of actual bid pricing that
we've been receiving.
I think Bill has another comment.
So the reason for first such a expansive change in projects is
at the time when we were developing the plan and looking at
approval of the project and talking with the developers into
nine.
It seemed to us and at the time that the projects associated
with the particular improvements were going to advance rather
soon or at a faster pace.
Over the winter months in the beginning of the year here.
It resulted in that development or those developments delay or
stalling and the development that we just discussed advancing.
And so that's why we switched to a gray lane and set up green
acres, both of which are in our tax and human district plan.
And then overall the summary.
So with while we're adding about an additional four million
dollars worth of projects within the plan due to the additional
revenue offsets that we're adding, we're actually reducing our
borrowing that we need for this year from 14.2 million.
I'll round up to to 13.9 million or 330,000.
Now the next resolution you'll see about the parameters of
borrowing is a little over 14 million dollars.
However, there's associate bond council fees,
dollars fees, et cetera within there that sums up to that 14
million dollars.
Overall for the necessary borrowing for the project,
that is decreasing by $330,000 with this update.
Happy to answer any questions.
Anyone have any questions for Brendan?
Thank you.
Well, this is a relatively minor thing, but I came on to my
mind as we're explaining.
I think I'm asking Joe or Greg.
I don't know the frenzy here.
River.
Last time I had a meeting with them.
They told me that they were hoping to get a water monitoring
that was going on.
I don't know if there's room for us to do that in our
operational or something or if that could be included in here.
Again, I think it's really minor, but I know we're in danger
of losing, say, the water monitoring in our 12 sites or so
of the hair river.
So the next board meeting, the friends will become
here to address the board.
We have a line item in our operational budget to fund.
Things like the Friends of the Hour River project.
So they will be coming forward.
And I think that's part of their ask.
And we should be able to accommodate that.
But that will handle that at the next meeting or maybe even
the meeting in July when we can bring it back as an actual agenda
item.
So you think whatever may be asked can be accommodated in here
or do we need to take that into account?
It's within the operational budget.
So the money should be there.
Should not.
I don't think it would fall under borrowing.
Okay.
Yeah.
The amount isn't significant enough that we, I think we'd
want to borrow for it.
We'd find room in fund balance or another line item to
account it from.
Okay.
We have not public appearances on this.
I would entertain a motion to approve 2026 dash 073.
Motion to approve.
Motion to approve by Brad.
Is there a second?
Second.
Second by Alicia.
Further discussion?
All those in favor.
Indicate by saying aye.
All those in favor.
Indicate by saying aye.
Aye.
Aye.
All those opposed?
No.
No.
Okay.
Five.
One.
Asked.
Resolution 2026074 resolution authorizing the issuance and
establishing parameters for the sale of not to exceed 14 million
90,000 general obligation promissory notes.
Serious 2026 eight.
Yeah.
So with the capital improvement plan that you guys just had
approved, now we need a way to fund that.
And so what the village does is partner with Euler.
So we have Kayla Thorpere who is a municipal advisor with Euler's who
helps facilitate the sale of the debt issuance within here.
So included within your packet is a pre-sale report of just kind of
summarizing the entire sale of what the 14 million dollars would
look like, what our associated parameters are within here.
And then also the resolution itself is just a giant parameters
resolution.
So I'm going to just let Kayla Thorpe kind of take it away and just
explain it for you.
Thank you, Brandon.
Nice to see you.
Some new faces and you all again since last time was here.
But as Brendan mentioned, my name is Kayla Thorpere.
I'm the village's minimum sole advisor and work in a number of
different public financing mechanisms for the village.
And tonight before you use the prayers at parameters resolution and
the pre-sale report to fund the capital improvement plan you just
reviewed.
And as Brendan mentioned, it's just over 14 million dollars at 14
million, 90,000 dollars.
Included in the packet in the pre-sale report is a lot of like technical
and legal ease outlining the state statutes under which are authorized
to issue general obligation promissory notes.
The method of sale or rationale behind recommending the method of
sale, some of the nuances that are just related to notes.
I'm not going to go through those in detail, but if you do have any
questions, feel free to ask or stop me.
But you do have authority to issue general obligation notes under
67, 12, 12 of Wisconsin statutes.
These are general fund obligations or general obligations, which
mean they're backed by the full faith and credit of your property
tax in authority.
But this plan calls for a number of abatements, meaning the utilities
will be paying their own portion of the debt and the kids will be
paying their own portion of the debt.
And we'll walk through that in a little bit.
But if everything kind of blows up in the utilities collapse,
just know that it is backed by the property taxes.
And that is what a general obligation is talking about.
These are notes are being issued for a tenure basis.
You have the legal authority to issue over 20 years.
But the village has traditionally had a longstanding practice to
amortized debt over 10 years.
And this plan is in accordance with that longstanding practice.
And so the first principle and interest payment will be due in
July of 2027, which means you will love me for that in your
upcoming budget.
These are not being qualified, meaning you're planning to issue
over $10 million.
This issue alone is over $10 million.
It's just a designation that affects rates slightly.
But we've seen the gap close a little bit between big qualified
rates and non-bank qualified rates.
The village is currently rated by Moody's investor service.
We will be seeking a new rating for this.
And I believe the rating call is in two weeks in which your team
will participate and will walk through not only this issuance,
but the current state of development and growth within the city.
They really enjoy hearing about that and goes to kind of bolster any
opinions that they would have Moody's would have to issue your
credit rating.
I believe that the rating will be affirmed and we'll discuss a
strategy moving forward with your team about a potential upgrade
in the next over years when some of these developments start to
take off the ground.
I'm going to skip forward to the parameters.
And these are, this is kind of the cliff notes version of what the
resolution before you tonight states that the issue size is not to
exceed $14,090,000 with a maximum bit of 110%, 98%.
That doesn't really mean anything for you.
That means stuff to us that sets those parameters as to if there's
a premium bid or unused discount that we use to downsize the issue.
Or if there's basically they don't take enough cut that we've
built in, we're not going to increase the issue size just because
they didn't do what we asked them to do.
And so just kind of setting those parameters that if the bids are
outside of those parameters, we will reject them.
A maximum true interest cost of 4.25%.
That's based off of kind of the rate market at the time we put
together this plan, which was mid May, plus 50 basis points and
50 basis points is 0.5% when you're looking at an interest rate
perspective.
And which we believe at this time is enough cushion without kind of
giving us too much and signaling that to the market that we're
looking at higher interest rates when we don't want to do that.
I will note and I'll kind of run through some interest rate comparisons
the last few weeks.
We've seen municipal bond rates tick up not considerably, but
noticeably.
And so we'll talk about what we used as a planning rate.
I'll show you that.
And then what a current sale that happened this morning came in at.
And so we'll continue to monitor interest rates.
The good thing about the parameters resolution is you're
authorizing the sale.
You're not marrying yourselves to a sale date.
Right now the sale data scheduled on June 29th.
But if we enter another international conflict and we see the
market spike, we can certainly pause the sale leading up to it,
wait until the markets calm down and then off there and then move
forward with the sale and you will have to take no further action.
So that's kind of how that process would work.
We're getting a lot of questions about that as the interest rate
environment is volatile.
I'm going to jump through to just your partners in this.
We are your minutes full advisor and structure of the debt.
Your bond and disclosure counsel is corals and Brady.
Your pain agent is associated trust company.
That's basically just reminding and sending payment notices to the
staff to ensure that there's no delinquent payments.
And the rating agency is Moody's investor service.
The proposed data showing schedule is you're reviewing this report tonight
and authorizing the parameters resolution.
Week of June 15th we will have a conference with both the rating agency
and corals and Brady to review the official statement.
You can think of that as like the prospectus in the private bond
market.
It's an open book to your past financial performance.
The demographics of the community, the business profile, the community,
your fund balances, so on and so forth.
Basically giving the investors who are interested in bidding on your
bonds, a full look at your community.
And then we will distribute that official statement out of the sale
on June 29th or on June 22nd with the sale on June 29th.
We're estimated closing on July 16th.
That means that is when the village will receive the funds in their bank
account.
Our team is outlined here.
And then I'll jump into some tables.
Table one is the summary of the capital improvement plan that you just
reviewed.
This is only the borrowed portions of these projects.
It's not the other funding sources that will be paying cash for projects.
So this is just the borrowed money portions of this project.
So just over $13.8 million in total project costs that will be financed through
the debt issuance.
As Brenda mentioned, there's a number of issuance expenses in addition to our
maintenance full advisor fees, bond counsel and disclosure counsel
fees, the rating agency, the pain agent.
And then this maximum underwriters discount is kind of the spread between
what the bidder will take versus what they'll resell the bid on the
secondary market.
We do estimate some interest earnings, meaning you'll temporarily invest
these funds until they're needed to pay the project costs.
This is an ultra conservative estimate given kind of the fluctuation in some of
the timings that we have.
But about 3% interest earnings over three months.
And we use those interest earnings to then downsize the issuance, meaning
you're not earning more money just to have this additional money floating
down.
We're accounting for it.
We're going to downsize what we're issuing in debt.
And that's altogether where we get to the $14 million, $90,000.
This next chart, which is a lot of different columns, but as I mentioned,
each portion outside of the general levy portions will be paying for their own
debt.
And so you see here that there's a water sewer, stormwater portion and the
TID 7 and 9 portion.
That is the allocation for those specific utilities and those TID districts.
And those are the portions that the funds from those utilities and districts will
be paying themselves, meaning not levied for the revenues within those
specific sources will be paying for their debt.
That all kind of comes together in this next chart here.
Chart four, I believe it is, in which takes a look at your existing debt
profile.
So the blue moving left to right is your existing debt profile taking into
account your total abatements baked into this total abatements.
There's two balloon payments that are coming up, one in 27 and one in 28,
that the village has been planning for and has the cash on hand for.
I built that in here to get a nail down to what the actual debt service tax
levy would be to support the debt.
So just be aware that that's upcoming and built into this plan.
And so really you're slated for a tax increase, a tax levy increase in
2027 before debt starts to quickly drop off.
And you can kind of see now here the benefit of amortizing things over 10
years is you only have 10 years of outstanding debt payments before
everything is gone.
Moving to the right, we all built in the existing or the debt issue as
proposed here for tonight and those abatements I've outlined are all here
showing as negatives, meaning those sources will pay for themselves.
And we get down to a new debt service tax levy.
It does show quite a bit of an increase for $1.1 million and a related tax
increase.
But I will be very honest, we have a very, very conservative net new
construction built into this equalized value.
So the tax rate is determined obviously by 1000 of value.
We do everything equalized just because we can't predict what your assessment
ratio is.
And historically your last four year average for net new construction was
like 7.2%.
We discounted that by 50%.
So we're planning on a 3.5% net new construction.
I'm understanding that kind of you're planning more of an 11% this year.
So just understand that a lot of this impact will be eaten up by net new
construction.
And so this kind of tax rate impact and the overall tax impact through the
10 year note will largely be eaten up by any new value through net new
construction.
And then that's obviously not only new value that you can use for
the limit purposes, but then it spreads across the same piece of money
against that much more value.
Yes.
Yeah.
Looking at the payments here, maybe Brandon.
This question may be for you.
A large portion of our borrow is the 4 million for the fire station.
And we are currently collecting public service.
Public safety impact fees for that.
Now we're going to have to borrow again next year for the remaining portion.
And of course we collect those public safety impact fees.
At issue and self building.
So can you explain how.
We go through the process of making payments.
Around that public safety.
Revenue fund into you.
And how does it impact our.
I can take that if you want.
And so.
Impact fees are very in a traditional community that isn't rapidly growing.
Impact fees are very unpredictable.
And so we don't necessarily account for it as an abatement because one year,
it may be zero in the next year, it's a hundred thousand.
And so what your staff will do will basically say.
Impact fees collected in 2027.
We'll abate the debt service payments related to that.
Fire station in 2028.
So it's reactionary versus planned.
So what you're seeing here is kind of worst case scenario is that we don't
receive any public safety impact fees.
But then best case scenario, we have a consistent flow of impact fees,
which will then offset the future tax implications.
Again, you're in a perfect position where even borrowing the $16 million of
which or I should say $16 million of principal interest over 10 years is only
resulting for a tax increase in one of those 10 years.
And so with the debt falling off and we will always at allers kind of work
within the confines that the 10 years principal and interest payments should
wrap around the existing debt.
But it's really good position that any public safety impact fees will then
offset any of the what you're seeing here as a debt service tax levy,
which is already called to be decreasing after 2027, which will then
further decrease, but then also no annual burns will then add on to that.
So that's a reactionary and we don't traditionally plan it as an abatement
because it's unpredictable.
So then the final thing to kind of highlight on this page is that the total
cost of the new debt to the sample tax payer.
So this is just taking what is planned to be levied over 10 years on a $100,000
house is $302,000.
I like to use $102, I should say.
I like to use $100,000 as an annual fund.
Because then you can easily multiply that in your head.
So every 100,000 of your value, it will cost you $302 to fund this capital
improvement plan on the levy side.
This does not take into account any effect on utility rates.
And then the final chart is your general obligation debt capacity.
As you're aware, general obligation debt is limited to 5% of your equalized value
at any point in time.
The good thing with you with growing and I've built in what your anticipated
tidd closures are is that really going to have to very little impact on your
capacity to borrow.
But taking on this debt will put you from 32 to 42% of your debt capacity,
but with a remaining $81 million in capacity to borrow that quickly increases
thereafter.
And you can kind of see these big changes.
Both in equalized value and residual capacity are largely due to,
I believe we have nine tidd closures or seven tidd closures that are tentatively
could happen in the next 10 years.
So that's all I have for you tonight.
I'm happy to answer any questions you may have.
About two pages back, you're talking about the assumed,
I think you called it in that new growth.
Construction, yeah.
Yep.
And you're saying that we've been running at 7% and that you assumed 3.5% of your
debt.
And you're saying that we've been running at 7% and that you assumed 3.5% and
I'm a little bit,
what a question that is like,
how long have we been running?
Say at a approximate 7% because I do remember some years where there was like
known, not new houses.
I don't know.
I don't know.
I don't know.
I don't know.
I don't know.
I don't know how that applied to the commercial or.
Yeah.
So it includes net new construction includes everything.
So while you may have not added housing,
commercial still building.
And so we take a five year average,
your five year average of net new construction.
Tid in is 5.66%.
It was 7.8% in 2025.
5.03% in 24, 4.6 and 23.
And so we take that average of actual,
we like to be conservative in our estimates,
basically saying we're not going to assume growth is going to continue
happening at this pace.
Therefore, we don't want to.
Under estimate the impact on taxes.
And so we discounted that four year or five year average by 50%.
And so your growth in value.
We are projecting on a net new construction side is 3.49%.
Your economic change or natural economic appreciation and property
values has increased more than your net new construction.
That is 7.4%.
7.46% over the last five years.
And we've projected that at 50% 4.66 moving forward.
And so in some years in this plan,
and I should have included it in a chart.
As a thing is between those two and Tid closures,
some year you have 14% increases in value.
How that correlates to this is that's how we predict with the tax
impact is just a prediction.
The actual values will be what they are,
but we want to give you an understanding of on the property tax basis.
What is this new debt going to cost the taxpayers in our village?
And that's how we kind of map that out and estimate it.
It's all based off of value,
which is net new construction and natural appreciation and property
values.
And can I ask you your opinion?
That seems to be a conservative opinion.
Would you agree with that or rather?
I guess why I ask it this way.
What I've heard you saying it's all based on past history,
and I'm wondering if there's some forecasting involved too,
or do you feel it's pretty safe to forecast the future based on the
past five years?
Yeah, what you can't see here is a pretty significant spreadsheet,
which does forecast all the way up to 2056.
And what your values could be primarily baking in these
tidd closures that we are anticipating happening.
This is very conservative.
My understanding of the continued growth within the village and in
the region, which will continue to draw growth to the village,
this is conservative and is at least for the impact over the
next 10 years will can be maintained at around the level that
it currently is.
But now we've just kind of that 50%.
So even if it drops off, we're still within our estimates of
what the reasonable value could be and related tax impact.
Okay.
Thank you.
And then one other question, a different topic.
You show the 302.
That's the dark orange highlight.
Yeah.
So is that annually at the 100,000 value?
Oh, that's over the 10 year life of the know.
Okay.
So this, each of these rows are like the annual change over year
over year.
So you'll see that in the first year of your debt service payments,
the taxes are going to change $42 over what they were in 2026.
And then they're going to decrease because then the tax rate for
debt service is going to decrease.
Provided that you don't issue any more debt.
We know that next year's issuance is going to add to that.
But for all intents and purposes, this is going to cost $42 in the
first year decreasing thereafter.
You add some more context as well too.
So just in this entire exercise and essentially municipal financing
as a whole, we like to be as conservative as possible,
just because the world as we know it is always changing.
COVID had major impacts within here.
The current economic situations regarding the war.
That's going on right now.
And I'll let you even mention that too about how recent sales have
actually spiked up interest rates within year.
So we always try to budget and project out what the worst picture
would be.
And ultimately, the goal is, is that we'll have a much better picture
so that the board, as you review it at a high level level,
you can see here that in our projected worst picture,
the average tax payer on a hundred thousand assessed value
would go up 302 bucks over 10 years.
So that's just a little bit more context of like we could budget
the complete opposite way and say that, oh, yeah, we had seven
and a half percent in this last year and we could do seven and a half
percent the next year, et cetera, et cetera.
But there could be a significant amount of unpredicted things
happen within the village, within the state, within the world
that would cause us to go in a complete opposite financial picture.
So again, the goal, do it as conservative as possible while
having the least amount of impact.
And hopefully a better financial picture just based off of past
practices would continue.
Yeah, and echoing off a brand statement about interest rates.
I know I wanted to talk about that as well.
So you'll see these are planning interest rates in here.
This results in a true interest cost of just over 3.8% on a 10 year
note.
We had a sale this morning on a 20 year note of similar size that
came in at four.
But what we look at is the spread between what the underwriters buying
your things for and what their resign on the market.
And the increase in rates is on the back end of a 20 year note.
So this is probably pretty close to where we'll come in because all
that interest rate fluctuation is happening in years 17 through 20
on a 20 year note.
We're not seeing a lot of fluctuations in year one through 10.
And while you see here, we plan for a variable interest rate.
You pay on a fixed interest rate.
It'll be the same every year.
This is just I won't bother you with minutes go bond markets.
One on one.
It's complicating enough.
But just know that that is something we're monitoring.
We monitor.
We have a once.
So we call with our sales team to understand where the market rates
are.
And one more bit of context.
So like I had said before too, that we have a projected sale date
by the end of the month here, but we do not have to close on that.
If we don't close on it and we continue to kind of just fund it
ourselves until we eventually do close.
We do have to have alternative forms of financing within here.
So that's why we have fund balance policies within here.
Good, healthy fund balances where we can use those up.
And then eventually when we buy the debt at a favorable interest
rate, then that would just replenish the fund balance within there.
Okay.
I always come and drop a lot of information on you on a short
period of time.
I apologize, but I'm happy to answer any questions you would have.
Anybody got me that well enough to ask a question.
You can always schedule one on one with me and we can go through it
in more detail.
How good to know that.
Thank you, Kayla.
You obviously know your business.
Okay.
We have no public appearances on this.
Which again is resolution 2026.
074 authorizing insurance establishing parameters for the sale of not to exceed
14,000,000 general obligation.
Promissory notes.
Serious 2026.
Do I have a motion?
Motion to approve.
Motion by Brad.
Is there a second?
Second.
Second by Jan.
Any further discussion?
All those in favor indicate by saying aye.
Aye.
Opposed.
No.
Motion carries unanimously.
Resolution 2026.
076 resolution authorizing the village president and clerk to execute a loan
purchase agreement with the community development authority of the village of
the forest.
They have presentation help.
Oh, and you skipped one.
That's a 2026 test.
075.
Oh, I'm sorry.
I did.
Holy cow.
Resolution 2026.
075 resolution authorizing the village president and clerk to execute a loan
commitment letter with your hair crossing to forest LLC and the community
development authority of the village of the forest.
Staff is Alex and Bill.
Yes, I'll take these these these items here coming from the villages
standpoint.
So we've been requested by the CDA to provide a loan commitment letter as
part of their application for 4% low income housing tax credit program.
The loan the loan commitment letter is included in your packet.
See here.
I'll pause there to see if there are any questions.
Pretty straightforward here.
Yeah, go ahead.
Does the CDA.
Own your hair crossing LLC 100%.
100% it will eventually have an investor member that comes in,
but currently we're the sole.
When will that happen?
When we get the tax credits.
So the way that tax credit development works is.
So we're applying for.
With this in tow.
Applying for an allocation of tax credits and that gets purchased by
typically a financial institution who can utilize those tax credits against
their federal liability.
And they come into the LLC as an investor member to contribute the
equity to essentially build this.
So the the program.
Basically it gets funding into the construction of the ability of the
buildings by giving an allocation of tax credits to an entity.
Typically a financial institution.
So eventually there will be another member in there.
And then will they be.
100% owner.
No, CDA will always be.
There'll be a 0.01% owner.
So the investor member will be the 99.99%.
And then at the 15 year period, the CDA will have.
Right of first refusal to purchase the property outright.
From the investor member, because typically that's the compliance period
where they get their tax credits.
And once they no longer.
They basically want to be out at 15 years.
And so the CDA will then have the option to purchase the property.
Typically had a significantly discounted rate.
And then while in the development outright.
Okay.
So this is strictly the here crossing LLC is strictly.
The building owner.
The CDA is still going to run.
It happens there.
Correct.
Thank you.
Okay, we have no public appearances on this.
I would entertain a motion on resolution 20, 26, 0, 7, 5.
Make a motion to approve 2, 0, 2, 6, 0, 7, 5.
Make a motion to approve 2, 0, 2, 6, 0, 7, 5.
Motion by Alicia.
Is there a second?
Second.
Second by Melanie.
Jim.
Question.
Yes.
Talking about the ownership that's just brought up a question.
I mean, I think there's also management companies involved.
Can you explain how they are involved in housing or commercial?
Yep.
So in order to manage in Wisconsin, in order to manage a tax credit property, you have to be certified or approved.
Weida management agent and the CDA is an approved agent.
So we will be filing the application to weida for the tax credits as the management agent.
So we'll also manage the facility.
We'll own it and manage it.
I'll put commercial property.
We'll do that as well.
Thank you.
So I missed that.
Did you say the management is going to be CDA and weida for just the CDA?
Just the CDA.
Okay.
We have a motion and a second.
All those in favor.
In the case of saying aye.
Aye.
All those opposed in the case of saying no.
Motion carries unanimously.
Resolution 2026076.
Resolution authorizing the village president and clerk to execute a loan purchase agreement with the community development authority of the village of the forest.
Staff Alex and bill.
So I'll take this one too.
So as you know, the village currently has an agreement with.
The CDA to issue a loan of 3.5 million to your crossing LLC.
With the CDA being the care and care of that loan.
We understand that the CDA is in process of selling Jefferson Square.
And so what this agreement does is that it provides the opportunity.
Or the obligation for the CDA to purchase the loan from the village.
Based off of the sale of Jefferson Square.
So there is some parameters in here in regards to if the amount of sale is not the full amount of the loan.
And a portion of the law will be assigned.
However, discussing with Alex and the CDA, it's our understanding that the sale price will be over that 3.5 million amount.
We're not a steam towards end of that sentence. Can you repeat that?
My understanding that the mouth of the sale of Jefferson Square will be over that 3.5 million dollar amount.
We have no public appearances on this.
Do we have a motion to.
Oh, I'm sorry.
I just wanted to clarify for the board what what this agreement means is that these 3.5 million dollars you loaning to the LLC.
You may get your money back as early as next year.
If this other sale goes through. So the CDA would be basically substitute its money for the village's money in that loan scenario.
We have no public appearances.
Is there a motion to approve resolution 2026.
I got another.
Oh, I'm sorry.
I got to be better at this.
Right.
Go ahead.
Okay.
Okay, so the selling of this property.
Jefferson Square.
Currently, it's life leases for the tenants that live there.
So when we're selling to this property, those people will still have their life leases.
Right. That can't be broken.
Right.
So after those life leases, let's say someone is no longer able to live there.
The new owner.
Are they obligated at all to continue life leases or they can I am guessing they can do whatever they want with the property.
I can I comment.
Or are you going to comment.
So we are currently in negotiations with the prospect of purchaser.
So I want to be a little bit cautious with what I'm communicating.
But we, I will say that we did have the property that we, the CDA had the property appraised.
Based on the assumption that the property would continue to be managed under life lease, the similar structure.
And so the value issues put in place that way.
Now moving through those negotiations, whether we place an additional restriction on it that the property need to be managed that way as a contingency of sale.
I think is an open point of discussion without that as a condition of sale.
I would imagine that the property owner could do what they wish.
But those contracts are contractual obligations that I imagine would stay in place and they would have to negotiate their own buyouts of those.
Okay.
So what I'm hearing is that's kind of open at this point.
It could be that the new owner.
Must continue life leases for a certain amount of years.
If the contract is written that way, or we may allow them to do whatever they want with the property.
We've been the CDA. Yes. So that that's something that's still obviously very much.
Open and, you know, to again, just to be very to preserve the CDA's ability to negotiate the best price that we can get for it.
I will just say that we're very early in those negotiations.
And at this point, we've only just received a letter of intent.
So we're still kind of moving through that. The other thing that I'll say is that potential buyer.
Operates other properties in a similar fashion.
That's good to know.
I think that life leases are really beneficial for residents.
And, you know, we keep talking about how our seniors need.
Affordable places to live. And I think that is the best.
Option if you can afford to buy one.
I think it's great. That's why I'm just so.
I'm very concerned about this particular property because I think the life leases are great.
So thank you.
Anybody else?
Let's see.
I don't believe I have a motion yet.
Motion to approve 2026-76.
Motion by Alicia is there a second.
Thank you.
I'll second it.
Seconded by Jim.
All those in favor indicate by saying aye.
Aye.
All those opposed no.
Motion carries unanimously.
Convening into closed session resolution 2026-077.
Resolution authorizing the village president and clerk to execute an amended and restated employment agreement with the village administrator.
The village board may convene into closed session as authorized by Wisconsin statute 19.851c.
Considering employment promotion compensation or performance evaluation data.
Of any public employee over which the governmental body is jurisdiction or exercises responsibility.
The village board may reconvene in open session and further discuss or take action on the subject matter discussing closed session.
Staff presentation.
Quite simply.
Currently my contract is the original contract.
When I started in 2022 was an amendment in August of 22 to adjust the salary at that point.
Based off the performance evaluation.
As you can imagine in working towards.
As we're into the fourth year here of that contract or going on five years.
I'm requesting that the village board revisit the contract.
To provide more security in regards to term and compensation.
We need a motion.
Okay, I would make a motion to go into closed session.
Is there a second?
I'll second.
Seconded by Jan.
Kelly.
Me.
Trustee.
Trustee.
Trustee.
Trustee.
Trustee.
Trustee.
Trustee.
Trustee Simpson.
Trustee.
Stepan.
Hagenheim.
I.
Trustee Williams.
Trustee.
Burdoff.
I.
And President little.
Motion carries six zero.
I was going to suggest to make sure that we get the language right in the contract that we that you postpone action on this.
We will redraft the contract, attach that to the resolution and deal with the next board made.
Okay.
We get to go.
Yeah, so if you're going to postpone it.
I don't think you have to take any action on it.
This evening, and then you wouldn't just move on to community.
So coming out of close, we have no action.
That's correct.
Okay.
Check register was in the packet.
Committee commission and board reports public services.
Nothing public library, anything.
Landing and zoning anything.
Oh, I'm sorry.
These are minutes.
Oh, they're all in your packet.
President doesn't have a report.
Any other business that lawfully comes for the board.
Seeing none.
I would seek a motion to adjourn.
Motion to adjourn.
Motion by Alicia's or second.
Second.
Seconded by Melody.
I was in favor of the paper saying aye.
I was opposed.
No.
We are adjourned at a 27.
Motion having carried you now.