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We will call to order the village board work session through June 16th at 5 p.m.

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Kelly, would you please note the role?

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Announcements, I have no announcements.

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Discussion items, we're going to kick off with discussion regarding priorities for the 2027 budget.

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Brandon.

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Excellent.

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Thank you so much.

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Good afternoon.

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Hope everyone's doing well and everyone is in chew.

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Well, no, I'll be fine.

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I say that by now it's kind of.

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Yeah, let's do it.

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Thank you.

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All right, so we've mentioned a few times here about how we're going to be starting our 2027 budget process.

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We wanted to put together just a quick presentation here just kind of going over some of the priorities of the 2027 budget.

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The kind of a review of 2026 where taxes are spent the relationship amongst assessed value and property tax looking into 2027 and getting into some details of some high level budget impacts financial goals and objectives and next steps within here.

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Presentation has put together by bill and myself, but then also the department heads and other team members were able to weigh in on this as well too.

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To begin with, we can kind of take a look and review of 2026.

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So if you didn't know, when you look at your local property tax bill, it is not just the villages portion that's on there.

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There's other portions, including your local tech college so Madison college, the local school district to forest area school district and the county overall.

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As a part of the financial transparency telling the story we like to show exactly where the levy dollars are going.

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And as you can see within the pie graph or the representation, the dollar bill, the villages portion is slightly over 30% just under 31% of the total levees that's coming in compared to the school district, which is 51.4%.

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The county at 14.3% and the tech college at 3.4%.

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So it's just more justification for us for when we inevitably get the call saying, why is everything going on with this? Why is it go up?

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Well, it's not just our local portion. There's also the school district with potential rough random impacts within there, your county, your tech college.

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It's the entire picture is just more than just the local municipality.

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So when you look at that, just under 31% of the villages portion, we need to ask ourselves, well, where do those tax dollars go within here?

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So we can this pie graph, you can kind of see some of the overall general summaries of like police department, other public safety makes up a little over 26% fire and EMS makes up 7.6% public works 12.2.

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A lot of them are pretty self explanatory, but the one that's often question or was question to me before was general government of what does general government even mean?

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General government just consists more of expenses related to the village board, administration expenses, judicial expenses, legal expenses and insurance and elections as well too.

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So instead of just breaking out each of those individual categories, it's kind of lumped together as a general government.

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And that's what general government is. One thing that you'll notice on here is equipment replacement is pretty low at a 0.4%.

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That's actually something that we're looking at a kind of a higher level of making more of a equipment replacement policy and where we can solidify a better number directly towards equipment replacement moving forward.

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So on the flip side as well too, we talk about how much property tax levy we get in. However, we need to also explain to that we are the villages revenue is not just from the property tax levy, while it makes up the most amount at 66, just under 67%.

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The village does receive the remaining revenue in a bunch of other fashions, other taxes that is a lump sum of payment in lieu of taxes.

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So we have agreements with public utilities or tax exam properties for a payment that subsidizes what their tax payment would be within their intergovernmental charges.

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Those are the sum of the town of Windsor court fees within here and then our school liaison agreement. So the school pays us directly for the services of the liaison.

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So that goes towards that within their licenses and permits, some of licenses and permits that we get within here.

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A lot of the other charges are kind of self explanatory within here. The only other one that is slightly can be questioned is miscellaneous income.

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It comes up at just under 1%, but miscellaneous income includes the revenue gain from the rental of our facilities within here.

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We have a line that is just actually miscellaneous revenue for different types of revenue that has no specific account code classification towards it.

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Village budget a whole $5,000 towards that. So we like to try to recognize revenue expenses as what they actually are versus just lumping it as miscellaneous.

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That would also include within their sales of equipment and donations overall.

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So again, it's just a part of telling that story of the village does not just get property tax lovely within here, but we also offset it with other forms of revenue that we get in.

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Okay, get the hand. I'm patient's all done. Okay.

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Can I ask you a quick question? Yeah, absolutely. If you go back to slides, just to the village portion last year, there was like one segment that was listed.

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If I'm remembering correctly as other that I believe Carol said accounted for like retirement of certain village employees.

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Is that something that we one more slide on the expenses? Yeah.

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Like, is that something? How do we project out for that in our budget?

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And maybe it might you just have to fall back, but I wasn't sure if, you know, maybe those were expenses that were just captured last year or, you know, as we have employees who are retiring.

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So what we do is we transfer percentage after the end year into the future benefits fund, and then we go up to, I think, $300,000 rings about to be.

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But there's a limit that we go up to to fully move that.

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What we do is what we do is that take a look at how close our our employees are to retirement and make an assessment off of that.

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And so the finance takes care of that and provides us with the number to transfer at the end of every year.

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So whatever surplus we run, and then if there is ever a deficit, which we have not run into,

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you know, we would consider cutting back from that particular year or at the direction of the board.

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Maybe, you know, take a look at fund balance to try to balance that out, but we haven't had that instance here.

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I too had a question on this page.

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Remind me, Brandon, what goes, what expenses are in debt service?

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Yeah, so the debt service is the total amount of the principal and interest payments at the make on to our debt.

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This year, I'll get into it in a much later slide as well to our debt service actually spiked up this year compared to other years.

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The reason for that is because the village projects out balloon payments for debt.

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So in 2026, it was budgeted for a little over a million dollar in bloom payment for a one year spike to get the debt levy back down to a reasonable amount for future year borrowings.

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Thank you, of course.

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Anyone else quick or no.

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I was going to ask this later, but when I was well now.

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Debt service, how much is that is projected from our tips expenditures.

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In terms of like a percentage of the overall debt service.

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I think break it down and see exactly what the percentage is, but I can get back to you on that.

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Okay, go back to this slide. Thank you.

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So each year, the village gets new assessments within its houses are within the entire village. So we have to take a look at the comparison of 2024 to 2025.

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The total assessed value of the village in 2024 was just under $2.1 million.

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In 2025, that new assessment came up to 2.36 million, which is a 12.88% increase overall the assessed value.

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Summarizing to 270,000 of increased assessed value within here.

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So when it comes to assessed value, there's formulas in the background to figure out how much your budget you're going to be allowed to increase off of that with the levy.

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So it takes your allowable levy and you subtract off your personal property payments and you subtract off debt services as well.

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And then you multiply it by a figure that DOR has calculated for a net new construction.

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So that's 7.9% next to the budget increase of 1.2 million is the village's net new construction last year.

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So that allowed the village to increase its levy capability by just under $600,000 for the levy within there for how much property taxes were allowed to levy.

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So looking at 2025 compared to the 2026 budget, the expenditure budget itself increased from 12.6 million to 13.8 million, which is a $1.2 million increase.

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Just under 600,000 of that was covered by the levy portion.

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The remainder was covered by other offsetting revenues that we kind of classified before within there.

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So when you take a look at that as well, too, we like to look at housing within here and just kind of how the impact of what that is.

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So on the left side, there's the 2024 column, which we categories as a house of 200,000 300,000, et cetera down there.

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You take the 2024 mill rate, which is $5.76 for the villages portion. Again, that doesn't include the school district tech college, et cetera within there.

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So we come up with how much the property tax dollar was. So, for example, 200,000, the mill rate of 576 was $1,153 for that year for the general property tax.

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With the new assessments in 2025, that $200,000 house was actually now valued at $200,500.

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And with the municipalities new mill rate that year, which was set at $5.86, that house now had a property tax bill $1,175, $23 increase, which averages down to a 1.98% increase.

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So going down, you can kind of see how each of the houses within here have kind of fared throughout normal increases.

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Hey, Brandon, before you get too far ahead, can you go to the last slide, please? Absolutely.

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Question on the bottom of that.

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So you were saying the budget, the comparison of 2025 to 2026, the 12.6 versus 13.87 and you had broken it down and said that there's a portion of that's from the tax levy versus other revenues. Can you just repeat those figures?

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Yeah, absolutely. So if you look at that slide again, the 2026 general or the expenditure budget was $13.8 million.

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The 2025 budget was $12.6 million. So that difference in there is that $1,212,000, which was an overall increase of 7.9%.

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That's the net new construction percentage and there's 7.9%.

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And to cover that increase, the village was allowed to levy another $599,000 more within there to help cover that.

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And then the other portion, which equates to another $600,000 was a mixture of the other revenues that we discussed before in there.

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Got it. Thanks. Absolutely.

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Yeah, Jim.

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I think it's a combination of both these slides, but and the next slide, it shows the different houses and how when it gets a new bill rate, say for the next, well, it's actually getting a new assessment.

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So if you wanted to keep the same tax for the individual house, you'd have to actually lower the mill rate when the assessment goes up.

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Correct. And then along with that, say, even if we did that and kept it zero for for the average home, which we often talk about, it's the budget could still go up because of these, the new growth.

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Correct.

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The budget, the budget could still go up as the overall taxes, depending on your growth is split out between your commercial, your industrial, your residential within there.

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However, all because we keep our zero doesn't mean that the school district, the tech college, any of them will keep it zero.

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So we could be physically responsible ourselves. However, your local school district could pass a referendum and there's as skyrocketing anyways within there.

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Could you tell me if we went back in history, say, in 2025, if we would have kept the assessment or the taxes, zero, so lowering the mill weight.

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What could we have gone up in the budget and still kept zero to the average home, you know, I don't know off the top of my head. That's something I'd at the look into our bills unmuting now for a comment.

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So I don't have that number either, but I want to encourage this group to think about, you know, if you cut that to zero and you balance out the rest of the numbers, then we're not going all the way up to the levy limit.

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That's allowed for us. And so we lose out on that opportunity. So the next year, what we lovey, if we do, if we go up to the limit in the second year, we're then going up a certain percentage of the previous year.

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And so based or leaving that on the table. And so as that continues to compound, you can, you can see that we're falling behind as in regards to our ability to go to what's allowed by state.

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And the reason that's important, it's a policy decision for you to make, whether you want to maximize that and meet the levy limit or not. But ultimately, what happens is then you lose the ability to utilize that maximum allowed levy limit.

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And in a situation where inflation is high or cost cost continuous high, then you would have locked yourself in. So you have to pay attention to both of that when when looking at a 0% impact on the assessment.

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Also, you know, in situations where assessments may go down and haven't seen that yet, but in those situations, then you're inverse.

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So just those are all things to consider as you look at financial strategy here.

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Thank you. And can you clarify? You said you lose that opportunity. I'm assuming it's losing the opportunity to continue to increase the amount of taxing. Is that what you mean by that?

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Yeah. So expanding your budget is what it is. Right. So say, for example, this year, we're allowed to go up 5% because of that new construction.

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Our evaluation went up. I mean, our net ecosystem, one of five said 5%. We take out say 3% of that, that allowed levy limit.

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The next year, when you take out, when you go up another 5%, and so you want to levy a 5%, you're only loving 5% of the 3% of your expenditure amount from last year, and so on and so forth. And so it compounds off of each other.

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And so you'd never make that amount back in allowing your operational budget to expand to follow how growth is expanding within the physical setting.

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And then you multiply that with impacts of markets, right? So just because you're going at 5%, and you're chasing at 5%, if the market indexes are closer to like 7%, you're losing that in percentages. Does that make sense?

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It makes sense to me, but I think if I have a goal of not necessarily increasing out that much, that's not necessarily the policy I'd want.

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Correct. And again, it's a policy for the village board to make, but when we look at projecting numbers and looking at forecasting and the referendum discussion,

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that's what we kind of look at. And then understanding also that the net new construction calculation is based off your current equalized value.

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So what you build next year is in the same amount of dollars as less in percentage than what you would have built the year prior.

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And so it's working against you there too.

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Okay. Thank you. Something else I'll add as well too is that, like Bill was saying, it's based off of equalized value.

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And every year, getting up to a percentage of the equalized value makes it harder. So for example, let's say you're just at a flat $3 million and you went up 10% net new growth.

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And now you're at $3.3 million for within there. Now to get 10% of $3.3 million is larger than 10% of $3 million within there.

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So every single year you go up the ability to levy significantly gets challenging just because of how much more money you have to get a new assessed value by within there.

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So the ability to take out as much as you can is definitely needed.

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And also to get other revenue while the village gets 32% other revenue from everywhere else that's challenging to make up. Let's say we need another 10% on there.

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Because there's not way too many other opportunities we already partner with another municipality for like Fire and EMS in there.

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We can't just get more state aides to get state aides. Unfortunately, the state will only allow and only grant us so much.

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We can look at very specific services and look at different ways to do it. However, just this year dollar amounts is not going to make too much of a difference in there.

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So like property taxes and the way the state of Wisconsin has it is that they incentivize the net new growth within there.

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So by the village just strategically going after the hat and allowing them levy capability it has it has allowed us to expand our services and resources to have a dedicated parks person and a community development director.

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All these different things were like in my municipalities to come in, for example, I wore 10 different hats of community development parks HR, et cetera, all within there and being able to get all those within your funds within there just expands your ability and your services for everyone.

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I just I just punched some numbers into the budget worksheet and to reduce it, Jim to a 0% impact would have to you'd have to cut about $200,000 from the budget currently.

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Thank you. So we cut 200,000, but the budget still would have increased from 2025 to 2026.

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That's correct. Yeah, it would have increased approximately. It looks like the expenditure is about 3.7% total.

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Although fund property, total general fund property tax would increase 4.32.

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Okay.

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But again, it's, it's mainly the growth of our community that keeps increasing the budget. Sorry.

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Yep.

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Of course.

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Okay. And speaking of ourselves communities, we like to try to compare ourselves to other neighboring communities.

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So this graph here shows the medium home value, which are, which is given off a Zillow, where you can say exactly where you are in 2026 and forecasting on 2027, comparing ourselves across the spectrum.

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So that red line shows us the exact top of where we're at of just about a $450,000 medium home value home.

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And you can see that we are relatively comparative to a lot of communities cottage Grove,

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Fitchburg, McFarland. And then the very last column is actually Dane County as a whole.

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So within Dane County, the fair market housing value is 470,000 within here.

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So again, it's showing that we're not quite a middle 10 of having $620,000 homes or a Verona or Wanaki and that we are kind of consistent with a lot of municipalities,

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which also makes it a challenge as well too, because when you're wanting a resident to move to the forest, well, there's a lot of neighboring municipalities that have a same housing value as ever or else.

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So it's, why should you move to the forest? So it's us allocating the funds into our park systems.

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Our events are public safety are everything else that makes the forest a place to move to compared to the rest of the other communities.

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So looking at those communities again as well and looking at the municipal mill rates where we're at that red line again is the top of where we're at compared to everyone else.

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You'll notice at the very bottom, I also added a percentage thing. It's in there. It's called assess to equalized value ratio.

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And so what that means is that when municipalities per the state rules is you have to maintain at least 10% of your equalized value.

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And as soon as you dip below that, so you dip below that 90%, you have five years to go through a full reassessment.

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And when you do reassess, you take the village of Oregon, want a key Windsor, for example, all your mill rates drop down then with that, because if you kept your mill rate the same, which you brought your value up all the way, well, then you'd be taking on significantly more levy and taxes than you need.

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So you drop the mill rate to bring it to the exact same levy tax dollars as it was compared to when you're at 70% or 60% of your ratio.

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So village right now is at 92.01%. Tom, we're still above that 10% mark.

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However, kind of looking at next year in the year after, it's going to probably start that countdown of, hey, within five years, like we have to go through the entire process again.

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So looking a bit further and comparing ourselves to Windsor and want a key, for example, we wanted to look at how do we compare when it comes to total revenues, expenditures, our mill rates, et cetera.

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So the actual figures I want to focus on is the access, or the access or the deficiency of revenues over expenditures and the taxes collected.

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So if you look at the forest, our deficiency and our taxes collected match exactly to a zero dollar figure, but Windsor and Wanna Key do not.

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So in budgeting 101, you always want your budget to be zero.

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So for each of those municipalities and make up their budgets, they actually utilize their fund balances to fix those.

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So Windsor had put in 431,000 of fund balance expense and Wanna Key put in 504,000 of their budgets.

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It's a move. It's not a recommended move as fund balance, again, is for your emergencies, your one time situations.

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If any of the storms we just had here recently caused catastrophic damage and it's nothing that we had budgeted for.

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Well, we have a healthy fund balance reserve to help pay for everything within them.

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So generally, I mean, our budget policy, which was another attachment to all this, we like to budget to zero and not utilize our fund balance when we have to.

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This slide is one that I was referencing to in a future one, especially when it came to debt service.

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But again, looking at those municipalities and those expenditure groups and just kind of comparing where do we sit amongst each of them.

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So again, I'll point out the debt service. We village of the forest had spiked up this year of it due to the one year balloon payment that we have within there.

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If we take out the balloon payment, we're pretty comparable to Wanna Key's debt service as well too.

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So just again, taking a look at those and comparing ourselves, I'll call out equipment replacement again as you can barely even see our line on there compared to the other municipalities.

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So something that we want to bring up in the in the future, just to ensure that we are budgeting funds, specifically for equipment replacement.

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So talking about 2027 and what are going to be some potential budget impacts as you all are known aware of, there's currently negotiations going on with the union.

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That will have an update or a potential budget impact within here.

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The assessment schedule, something I just touched on as well to figuring out when a assessment is going to be needed.

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The next three items in there are just more of state of Wisconsin schedules reports within here.

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So we'll find out what our equalized value net new construction numbers going to be around August 15th.

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What our shared revenue estimates going to be September 15th.

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And then that expenditure restraint program, which takes the 2% plus the consumer price index, figuring out exactly how much we're going to be allowed to increase so that we still qualify for that expenditure restraint program.

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When I was kind of looking at DOR figures, that's consumer price index was hovering around 2.1 to 2.4% right now.

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Compared to last year, it was like around 3, 3.5%.

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So if that's a lower percentage, that means that we are unallowed or we're going to be able to increase our budget less to still qualify for that program.

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So taking a look at the village's strategic plan.

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This is a slide that similarly matches last year's.

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But again, taking those strategic goals and objectives, we're trying to correlate them within the budget as well too, but highlighting key words.

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So high quality of life, social connectedness, cool and creative events, land attraction tools.

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All these things are things that your village team finance department heads.

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We all think about when we come to our budgets as well too.

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So if we take those, and if you remember your last board meeting, we're talking about the strategic action steps.

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Well, looking at those action steps that are projected out for 2027.

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These are the specific steps in there that may have a budget impact in here.

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So develop a process for testing written processes and refining if needed with employee input.

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So that may have some type of budget impact within the budget.

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Identifying a vendor to build policies on so on and so forth.

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Each one of these, we could argue that if we do this step, there's going to be some type of budget impact on that.

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And then we're talking with all the department heads.

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Here's kind of a summary so far of proposed budget priorities for them.

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So public services.

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We're looking at a full time streets position and then additional funds within their part time bucket for a new LTE position and just competitive pay.

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So again, comparing ourselves to the other neighboring municipalities.

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Why would somebody want to work for a parks position or a part time position in village of the forest when they can get paid more to work at Windsor or Wannakey or somewhere like that.

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So public services is kind of thinking about that and wanting to allocate funds towards that to attract talent.

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Community development is looking at a full time junior planner within their department.

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Communication currently has a part time position in there looking to transition that to a full time position.

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Recreation looking to get a part time coordinator and the library a part time library aid.

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Pay adjustments as we talk about within here and what the village board decides on what a pay adjustment will be for village team members and staff.

215
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And then we'd also be looking at a pay scale for salary team members.

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And then like the mountain bike course planning, for example, that was a discussion amongst village board before and you all were passionate and wanted to see some type of budget impact on that for 2027.

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And then the three items on the bottom in particular with stars, those will be coming more out of our special revenue funds versus the general fund.

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And so like the tourism program and laborism, there's a resolution in tonight's work session that discusses that some more, but again, budget impacts for 2027.

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I think that is the last slide so questions.

220
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Yes.

221
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Could you explain more what you mean by the pay scale for salary team members.

222
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So that's what that's something that we've been exploring.

223
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As you know, over the last couple of budgeted cycles, we've, we've done a lot to try to keep catch up on pay equity. I think we've done it for many different departments library.

224
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Public works.

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One year, we had some adjustment for some folks and finance the other year.

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And that, that basically got us up to about 55% to 60% of the CCVA salary study that was conducted a couple of years back.

227
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And so in keeping with that and understanding where we are.

228
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Compared to other communities, our size and ending county.

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Brandy, our HR general is and Gavin, our intern have been working on serving other communities to see where they are at.

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Now, the idea is to put together, put that together, provide a report back to you as a board and then see if there's an opportunity.

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Should the board desire to move to a step scale for employees so that we can better understand.

232
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What future impacts would be for the for wages versus it can be decided annually.

233
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And so what that does is it provides some certainty for staff to know that they can step up in their position and be able to achieve.

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Set amounts and then for our planning purposes, we know what that means because we can take a look at each of the employees.

235
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And what step they are and potentially what that that increase may mean.

236
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So similar to what the state has in their steps schedule.

237
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And I know that other communities do that.

238
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There's not a right or wrong way to do it. It just provides more clarity and transparency.

239
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I guess I would just state as far as my position or my field.

240
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I do not know of a step program in the state. So you say that the state does it. It's going to be other fields, but.

241
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I can think of it as far as I think what you're saying is what I've seen in like school districts where it's based on site different levels of education so they can continue to get.

242
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Experience in that like education and years of experience. That's sort of what I'm picturing different graphs like that. Is that what you're getting to?

243
00:36:02,720 --> 00:36:06,720
Yes, that's similar. Yeah. So you don't have grades.

244
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Scales. I have no. Okay. The deal to you.

245
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Yeah, any other questions?

246
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Right.

247
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One of the questions I had was about policies.

248
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You had some like the maximum of 25% or something like that that you're going to have for general revenue or whatever it might have been and that you're not going to go over that.

249
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I thought I made a note to get exact. Sorry.

250
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But one of my questions was why wouldn't we use if we had overages in any of those areas to pay down debt service?

251
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Overages to pay down debt service. Yeah, so that's good.

252
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Go ahead. So, so like for example, this year when we had the balloon payment that is taking like some overages and paying down debt service within there instead of like taking out extra debt to pay that out.

253
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Like we, the, the fund balance for like fund 400 within there actually did go down for that average or for that balloon payment. So yes, we, the village actually does do that.

254
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Great.

255
00:37:26,720 --> 00:37:28,720
Thank you. Of course. Thank you.

256
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All right. Next presentation is regarding agenda management program. Granicus.

257
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And that will be Kelly.

258
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Go ahead, Jim.

259
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So I think it was in our packet, but not necessarily presented Brandon.

260
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There was the different policies and I wonder how we maybe want to talk about that or should I, if I have suggestions and.

261
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Possible changes. Should I submit that to you?

262
00:38:08,720 --> 00:38:11,720
Yes, Jim, you can submit it to us.

263
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I know that you requested it to take a look at it last year. We didn't get comments from you last year.

264
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Submit it. Okay.

265
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We'd appreciate it.

266
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Yep. That's just more of a review for you all. And if there's any suggestions or anything, send it over our way.

267
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Kelly, it's your show whenever you're ready.

268
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All right.

269
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So we currently use on base for our agenda management program.

270
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And as many people have experienced, we sometimes have some issues with that.

271
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So this year we decided to move to a different.

272
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Platform for agenda management. We will be using Granicus.

273
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Let's see if I can get that out of the way.

274
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And this here is, well, our change over date is scheduled for July 1st. So this will be our last village board meeting.

275
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Besides our special meeting that we do have on the 30th that we will be using on base.

276
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So with Granicus, this is going to be what our landing page looks like when somebody comes to look at an agenda.

277
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The current upcoming meetings is going are going to be listed at the top.

278
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There'll be an agenda and a packet.

279
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I am currently still working with them on some formatting. If I click on this agenda, you can clearly see that the formatting is a little wonky.

280
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It's all a work in progress that we're working through those things.

281
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But if it's a past meeting, they are going to be sorted at the bottom.

282
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Where it says previous meetings and they will be sorted by committee commission board names.

283
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When you we've all been playing around in this, so you're going to see random meetings, but they will be organized by year.

284
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So after 2026, you will see another tab that says 2027.

285
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It'll make it a I feel easier for residents to find our previous.

286
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Agendas, then how we currently have it in on base.

287
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Another thing that members of the public will be able to do is sign up for email agendas to be sent to them.

288
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They'll have to put their email address in here, hit submit.

289
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Once they go through verify that there's a real address, they will be able to go through and hand pick which agendas they want mailed to them.

290
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After those agendas are published.

291
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So currently what we have right now is Stacy sends out a email blast, I believe on Monday to everybody that the agenda has been published.

292
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This will allow people to get an agenda to get that email quicker and sooner when that agenda is actually published.

293
00:41:15,720 --> 00:41:20,720
It is the program will do it rather than Stacy.

294
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So we will have you see appears as previous meetings click here.

295
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This will take you to our current on base site.

296
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We will have that that way for a while, I believe, but then I'm looking into using our new program.

297
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We are implementing also is laser fish looking there to have our previous agendas available to the public through that.

298
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A portal there more to come on that.

299
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Here is a sample of some prairie who also uses granite kiss for their.

300
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Agendas they have you can see here they have with they have attachments.

301
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There's a little paperclip and you can click on that item to get to the attachments.

302
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Ours is going to be set up this way to it currently is not they are working to make those changes, but when we do go live it will be that way.

303
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And it will publish or you can go through the packet the PDF file of the packet and.

304
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Scroll through the whole packet if people wish.

305
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With granite kiss.

306
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I know now we have the agenda to go program which is an app that.

307
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We have all had an issue with, but with granite kiss there's a program called legislate that is a web based program.

308
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It offers those same.

309
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Things where you will see your packet your agenda you're able to make notes bookmark things.

310
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Mark it up how you wish so that you can be prepared for the meeting.

311
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I will be now that I have presented this to you guys I will be setting everybody up in the program.

312
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So you will have get an email to creative name a user name password.

313
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And that will be your login to the website and I will email out that too.

314
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You can just bookmark that link in your.

315
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On your browsers.

316
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So any questions.

317
00:43:38,720 --> 00:43:52,720
A question so I'm not familiar if you have to subscribe now for the updates will the list automatically be sent over to the new program or will everybody have to go and resubscribe.

318
00:43:52,720 --> 00:44:00,720
We are look to Stacy we are working to import what we have.

319
00:44:00,720 --> 00:44:18,720
But people will have to go and they'll just get the village board so somebody wanted the planning and zoning email to them they would need to go and physically update their stuff for that.

320
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Any other questions.

321
00:44:20,720 --> 00:44:28,720
I'm just follow up. I'm just assuming we'll send some communication out to people to let them know. Absolutely. Yeah.

322
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Thank you ma'am.

323
00:44:31,720 --> 00:44:33,720
Perfect.

324
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Private updates administration.

325
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So last week we met for the first time to negotiate the union contract with the police officers.

326
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I think that was constructive it went well. I would like to say that.

327
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Hopefully we can get that.

328
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Negotiation concluded earlier than normal this year so that we can have that.

329
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In front of you and so you can understand how that looks like going into the.

330
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Some of the budget decisions that you'll have to make later on this year.

331
00:45:10,720 --> 00:45:15,720
You should have received if you subscribe to the legal Wisconsin municipalities.

332
00:45:15,720 --> 00:45:20,720
An invitation to the civic connections that is their fall conference.

333
00:45:20,720 --> 00:45:27,720
And so that is an apple to an October 7th through 9th. So please let me know. I'm killing off. You're interested.

334
00:45:27,720 --> 00:45:36,720
We are budgeted to be able to pay for your conference costs. However, we are not budgeted for travel and lodging. So.

335
00:45:36,720 --> 00:45:44,720
You are interested in that come and let me know and we can discuss further about how we can make it work for you.

336
00:45:44,720 --> 00:45:47,720
Thank you Bill. Finance update Brandon.

337
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Yeah, so 2027 budgets kicked off. We're just having some high level conversations amongst the department heads and getting their spreadsheets up and.

338
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Coming in ready to go this today besides budget we had a meeting with quarrels.

339
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It is a bonding and rating organization. So when we had just done our parameters resolution for the borrowing, we need to get.

340
00:46:09,720 --> 00:46:22,720
Recertified or upgraded for our borrowing. So we had a high level meeting with them to go over village operations, the financials and their preliminary scorecard has us graded as a.

341
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A one, which is their second highest tier, which means we're very low credit risk.

342
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I was meeting with Moody's.

343
00:46:33,720 --> 00:46:37,720
Moody's. Thank you. Sorry about that.

344
00:46:37,720 --> 00:46:40,720
Thank you Brandon. Chief Olson, police department.

345
00:46:53,720 --> 00:46:57,720
Chief, can you unmute yourself?

346
00:46:57,720 --> 00:47:01,720
Yeah, thank you. Sorry about that.

347
00:47:01,720 --> 00:47:05,720
Yeah, one one update last month.

348
00:47:05,720 --> 00:47:12,720
Officer Jared Carfron was awarded the Dane County Chiefs of police officer of the year award for last year.

349
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So kudos to him for his effort. And then officer Zach Blifordich, who was with him in July was received a merit award from the same group from.

350
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Dane County Chiefs. So other than that, we're gearing up for the 4th of July already. It's hard to believe we're saying the 4th of July already, but we're gearing up for that event.

351
00:47:32,720 --> 00:47:36,720
And we're looking in good shape from there. So that's it.

352
00:47:36,720 --> 00:47:37,720
Thanks, chief.

353
00:47:37,720 --> 00:47:39,720
I'll make sure we're subject.

354
00:47:39,720 --> 00:47:45,720
Acre parkways moving along on that reconstruction project, seminal resurfacing.

355
00:47:46,720 --> 00:47:58,720
We've that road is built to a different standard when it was first implemented. So we're reviewing what we might do to what we might have to do to impact the.

356
00:47:58,720 --> 00:48:02,720
How that resurfacing project goes forward.

357
00:48:02,720 --> 00:48:11,720
So there may be a budget implication. We're going to try to minimize that. But again, there's not a whole lot of under base base to that road at this point in time.

358
00:48:11,720 --> 00:48:15,720
So that just came to light yesterday.

359
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We had a meeting this morning with the folks doing the stream bank enhancement tracks as our contractor to do that. So they're going to be mobilizing. They're going to be doing the.

360
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Can you launches here starting on Thursday and then ideally next week, some time starting on the stream bank enhancement project. And then finally, this last storm.

361
00:48:36,720 --> 00:48:47,720
Has generated almost as much brush as the April storm. So my guys have been incredibly busy picking up sticks and brush from people's yards. They're making the ways around.

362
00:48:47,720 --> 00:48:56,720
So we just asked residents to be patient. I know they've got a lot stacked out on their corners and curbs. We're getting to them as quick as we can. But there's a lot to pick up.

363
00:48:57,720 --> 00:49:06,720
So just share that out if you hear from residents who are frustrated that they have been picked up and they can't mow in their front yard or whatever we're trying.

364
00:49:06,720 --> 00:49:08,720
So that's it.

365
00:49:08,720 --> 00:49:11,720
Community development, Alex.

366
00:49:11,720 --> 00:49:20,720
Still slow on the uptake for the home reach program, although we are working through our first dump and assistance grant. So that's exciting.

367
00:49:21,720 --> 00:49:29,720
And then just want to sort of foreshadow something that may be coming in a few meetings here. We've been receiving.

368
00:49:29,720 --> 00:49:39,720
Not the greatest feedback on our third party code enforcement services over the last six months had some internal issues that we're working through as well. So I think we're going to have some.

369
00:49:39,720 --> 00:49:52,720
Interesting challenging conversations here in the not too distant future. And if you get feedback from residents related to that, I'd appreciate you communicating that to me as well.

370
00:49:52,720 --> 00:49:55,720
Thank you.

371
00:49:55,720 --> 00:49:58,720
Administrative Services, Kelly.

372
00:49:58,720 --> 00:50:02,720
The ballots for the August partisan primary were delivered today.

373
00:50:03,720 --> 00:50:15,720
So they will be going out to mail to any voter that has an absentee application on file on Monday. And there is a copy of the ballot on our website. If you wish to see it.

374
00:50:15,720 --> 00:50:19,720
And the other thing is.

375
00:50:19,720 --> 00:50:30,720
We every month send out a new resident letter to all new utility customers. And we realized that we are missing residents within our community.

376
00:50:30,720 --> 00:50:33,720
Mainly renters and people that.

377
00:50:33,720 --> 00:50:35,720
That are not.

378
00:50:35,720 --> 00:50:40,720
Don't have a utility account because their landlord pays that.

379
00:50:40,720 --> 00:50:53,720
So Cindy is working on getting a list and contacting all landlords and management companies that run some of the apartment complexes to see if we.

380
00:50:53,720 --> 00:51:04,720
They would pass on a letter of information that we send out to everybody else to their new residents and current residents so that they can be.

381
00:51:04,720 --> 00:51:12,720
Informed on what's going on in the village, voting information and services and different events that are within the.

382
00:51:12,720 --> 00:51:17,720
The community. So it's a big undertaking. No kidding.

383
00:51:17,720 --> 00:51:18,720
Thank you.

384
00:51:18,720 --> 00:51:21,720
Recreation and community enrichment.

385
00:51:21,720 --> 00:51:28,720
The Dragon Art Fair was well attended again this year. So we had over 6,000 attendees.

386
00:51:28,720 --> 00:51:36,720
It was very nice and warm for anyone that was able to come out discover Wisconsin was there filming the event and interviewed Tricia.

387
00:51:36,720 --> 00:51:42,720
We got great feedback from the vendors sponsors and shoppers.

388
00:51:42,720 --> 00:51:52,720
We did send out a survey to all the artists to get their feedback and will look to share the feedback once that's on compiled.

389
00:51:52,720 --> 00:51:55,720
And then it was pretty exciting this year.

390
00:51:55,720 --> 00:52:09,720
Epic actually sent out a buyer to shop the artists to have for their campus, which to our knowledge is the first time that's ever happened normally go to art on the square. So it's exciting to have them there.

391
00:52:09,720 --> 00:52:15,720
And then like chief said, now we're kind of full had a speed for 4th of July for events.

392
00:52:15,720 --> 00:52:23,720
And then over the next couple weeks of about 39 different programs starting for summer. So I'm pretty, pretty busy there as well.

393
00:52:23,720 --> 00:52:25,720
Schools out and programs around.

394
00:52:25,720 --> 00:52:28,720
Okay. Thanks. Communications.

395
00:52:28,720 --> 00:52:30,720
Stacey Harmon.

396
00:52:30,720 --> 00:52:35,720
No real update. We've just been busy getting all the information out.

397
00:52:35,720 --> 00:52:37,720
Okay. Good enough.

398
00:52:37,720 --> 00:52:44,720
Any other business that lawfully comes before the committee for discussion? Only anyone have anything.

399
00:52:44,720 --> 00:52:46,720
Next up motion for adjournment.

400
00:52:46,720 --> 00:52:48,720
I'll make a motion to adjourn.

401
00:52:48,720 --> 00:52:55,720
Motion by Alicia. I'll second that second by Jan. All those in favor and keep it saying aye.

402
00:52:55,720 --> 00:52:57,720
All those opposed no.

403
00:52:57,720 --> 00:53:01,720
Motion carries. We are adjourned at 5.53.

404
00:53:01,720 --> 00:53:04,720
See you back here for the board meeting at six.

405
00:53:14,720 --> 00:53:17,720
Thank you.

406
00:53:44,720 --> 00:53:47,720
Thank you.

407
00:54:14,720 --> 00:54:25,720
Thank you.

408
00:54:25,720 --> 00:54:28,720
Thank you.

409
00:54:55,720 --> 00:54:58,720
Thank you.

410
00:55:25,720 --> 00:55:28,720
Thank you.

411
00:55:55,720 --> 00:55:58,720
Thank you.

412
00:56:25,720 --> 00:56:28,720
Thank you.

413
00:56:55,720 --> 00:56:58,720
Thank you.

414
00:57:25,720 --> 00:57:28,720
Thank you.

415
00:57:55,720 --> 00:57:58,720
Thank you.

416
00:58:25,720 --> 00:58:28,720
Thank you.

417
00:58:55,720 --> 00:58:58,720
Thank you.

418
00:59:25,720 --> 00:59:47,720
The storms we've had though were pretty terrible for navigating the channel of the river.

419
00:59:47,720 --> 00:59:50,720
And we just haven't been able to get it as clear as we'd like.

420
00:59:50,720 --> 00:59:53,720
The village does an amazing job helping us do that.

421
00:59:53,720 --> 00:59:57,720
But with that many trees come down is pretty, pretty tough.

422
00:59:57,720 --> 01:00:04,720
So it'll probably take us through the fall cleanup to get it back to where it was before the big storms.

423
01:00:04,720 --> 01:00:07,720
The spring cleanup though we had an amazing showing.

424
01:00:07,720 --> 01:00:10,720
Jeff talked to the high school.

425
01:00:10,720 --> 01:00:18,720
And usually we'll get a couple youth who are doing community service time for to make amends.

426
01:00:18,720 --> 01:00:23,720
This time we netted like 20, 25 honor students.

427
01:00:23,720 --> 01:00:27,720
And we've had honor students and those making amends at the same time.

428
01:00:27,720 --> 01:00:30,720
Which is kind of like what's that teenage movie.

429
01:00:30,720 --> 01:00:32,720
Breakfast club.

430
01:00:32,720 --> 01:00:33,720
Yeah.

431
01:00:33,720 --> 01:00:39,720
So it's a great opportunity for them to interact and actually build some friendships while cleaning, getting muddy.

432
01:00:39,720 --> 01:00:41,720
You know, clean up the river.

433
01:00:41,720 --> 01:00:43,720
But a great showing from the youth.

434
01:00:43,720 --> 01:00:45,720
We are really excited about that.

435
01:00:45,720 --> 01:00:49,720
One of the perpetual issues we have for a need for funding is the waiters.

436
01:00:49,720 --> 01:00:54,720
Because that's what protects our youth and our older folks who are cleaning the river.

437
01:00:54,720 --> 01:01:00,720
And there are sticks and there's pipes and stuff like that still in the river bed.

438
01:01:00,720 --> 01:01:02,720
And so we have to be really careful.

439
01:01:02,720 --> 01:01:07,720
Fortunately no accidents but the waiters do suffer and they get tears and stuff like that.

440
01:01:07,720 --> 01:01:09,720
And then they're not really dry at all.

441
01:01:09,720 --> 01:01:10,720
They're just kind of damp.

442
01:01:10,720 --> 01:01:19,720
So we also did, I don't know if you've seen this, but we put out a newsletter to a lot of the river adjacent homes into forest.

443
01:01:19,720 --> 01:01:20,720
I've got copies for you guys.

444
01:01:20,720 --> 01:01:21,720
You didn't get one.

445
01:01:21,720 --> 01:01:25,720
We did a lot of hand delivery to save money because postage is so high.

446
01:01:25,720 --> 01:01:30,720
But we are doing that as a educational part of our service.

447
01:01:30,720 --> 01:01:34,720
Which helps with the grants and stuff that the village puts forth.

448
01:01:34,720 --> 01:01:42,720
So a lot of promotion of the forest and the river and of keeping things clean so we can keep enjoying them.

449
01:01:42,720 --> 01:01:50,720
I just think that one of the things I would follow up on with the number of participants that we had this year.

450
01:01:50,720 --> 01:01:59,720
That also stresses out the resources that we have for either canoes and or waiters.

451
01:01:59,720 --> 01:02:02,720
So of course the more people you want to help and you want more people.

452
01:02:02,720 --> 01:02:07,720
We need to be able to supply them with gear to do the work.

453
01:02:07,720 --> 01:02:11,720
We do have other donors, Fiskers donates a lot of the tools that we've had.

454
01:02:11,720 --> 01:02:14,720
So we have loppers and saws and things like that.

455
01:02:14,720 --> 01:02:15,720
They donate that.

456
01:02:15,720 --> 01:02:16,720
That's been really helpful.

457
01:02:16,720 --> 01:02:19,720
But that gets you know a tool in most of the people's hands.

458
01:02:19,720 --> 01:02:24,720
But also you know one of the things is like canoes where we put the trash so that we can portage it out of the river.

459
01:02:25,720 --> 01:02:30,720
So that's one of the things that we have in our budget to help with is the waiters to protect the people.

460
01:02:30,720 --> 01:02:37,720
And then the canoes to help you know travel you know carry the gear carry the waste get it out of the river.

461
01:02:37,720 --> 01:02:44,720
Yeah I would add too that we're just we have two chainsaws one works sometimes one works most of the time.

462
01:02:44,720 --> 01:02:48,720
But they leak oil they're old gas ones and I don't want to bring in the water anymore.

463
01:02:48,720 --> 01:02:53,720
Because the last thing we want to do is bring in you know oil or gas to water.

464
01:02:53,720 --> 01:02:57,720
So at some point in the next year or so we're going to be looking to move to electric.

465
01:02:57,720 --> 01:03:00,720
Just I've been watching them and they're getting really good.

466
01:03:00,720 --> 01:03:06,720
So I much rather have people using electric near the water than the gas oil.

467
01:03:06,720 --> 01:03:08,720
Cool.

468
01:03:08,720 --> 01:03:13,720
Thank you gentlemen and thank you for everything you do to keep that river full and clean.

469
01:03:13,720 --> 01:03:14,720
Cool.

470
01:03:14,720 --> 01:03:17,720
We'll leave some some of these samples out now for you.

471
01:03:17,720 --> 01:03:19,720
Brad has a question.

472
01:03:19,720 --> 01:03:25,720
Yeah I initially thought the next steps of installing the pole was strange but then I thought oh it's continuous monitoring equipment.

473
01:03:25,720 --> 01:03:28,720
So your hand held is just like spot checking throughout.

474
01:03:28,720 --> 01:03:33,720
Yeah and they do seven to nine spots at different tributaries to the headwaters.

475
01:03:33,720 --> 01:03:43,720
This is Dan Paulson he's been doing it for 15 years and they report that into the DNR system which then compiles it all to kind of look at river health and temperature.

476
01:03:43,720 --> 01:03:48,720
And just all the oxygen which you know if it spikes the wrong direction you can lose your fish.

477
01:03:48,720 --> 01:03:51,720
So yeah.

478
01:03:51,720 --> 01:03:53,720
Jim.

479
01:03:53,720 --> 01:04:01,720
Sorry I'm on the friends board so I'm trying to refrain from talking but you did say Dan Paulson Dave.

480
01:04:01,720 --> 01:04:03,720
Yeah I'm going to.

481
01:04:03,720 --> 01:04:08,720
Anyone else?

482
01:04:08,720 --> 01:04:10,720
Okay.

483
01:04:10,720 --> 01:04:15,720
Well I would take a motion for rewarding the funding to the friends of the however we were headwaters.

484
01:04:15,720 --> 01:04:16,720
I'll make a motion.

485
01:04:16,720 --> 01:04:20,720
Motion by Jan is there a second?

486
01:04:20,720 --> 01:04:22,720
Second by Alicia.

487
01:04:22,720 --> 01:04:24,720
Is there any further discussion?

488
01:04:24,720 --> 01:04:26,720
All those in favor and to keep it saying aye.

489
01:04:26,720 --> 01:04:27,720
Aye.

490
01:04:27,720 --> 01:04:29,720
All those opposed no.

491
01:04:29,720 --> 01:04:30,720
Motion carries unanimously.

492
01:04:30,720 --> 01:04:31,720
Thank you.

493
01:04:31,720 --> 01:04:37,720
Could you please note that I refrain from I abstained from the voting.

494
01:04:37,720 --> 01:04:39,720
Oh you did.

495
01:04:39,720 --> 01:04:40,720
All these got that.

496
01:04:40,720 --> 01:04:43,720
I can't see over here.

497
01:04:43,720 --> 01:04:50,720
Thank you gentlemen.

498
01:04:50,720 --> 01:05:01,720
Old business resolution 2026 045 a resolution to vacate and discontinue a portion of cake parkway in the village of the forest Dane County Alex.

499
01:05:02,720 --> 01:05:04,720
Kind of gave the shapila during the public hearing.

500
01:05:04,720 --> 01:05:21,720
The only thing that I would add is that the resolution itself would not take effect until a certified survey map with the reconfigured lots and the rededicated portion of cake parkway were recorded, which I know that the development team is working through some

501
01:05:21,720 --> 01:05:23,720
comments on the CSM, but that should happen.

502
01:05:23,720 --> 01:05:29,720
Say within the next couple weeks.

503
01:05:29,720 --> 01:05:33,720
Oh, so for the benefit of those who are online.

504
01:05:33,720 --> 01:05:37,720
And I think we might have been muted for the first part.

505
01:05:37,720 --> 01:05:50,720
This vacation is associated with the development along Hickory Lane for distribution facility that development has gone through its entitlement process has a certified survey map and infrastructure development agreement.

506
01:05:51,720 --> 01:05:55,720
Site plan and conditional use permit associated with it.

507
01:05:55,720 --> 01:06:02,720
And this resolution would vacate previously dedicated right away associated with prior development.

508
01:06:02,720 --> 01:06:08,720
And then the subsequent certified survey map would rededicate that right away in a different location.

509
01:06:08,720 --> 01:06:11,720
Thank you, Alex.

510
01:06:11,720 --> 01:06:12,720
Brett.

511
01:06:12,720 --> 01:06:15,720
Did you ever get a response from the DNR for the email you sent.

512
01:06:15,720 --> 01:06:17,720
All the wetlands.

513
01:06:18,720 --> 01:06:28,720
Yes, so I think I think I forwarded this along to the board in terms of their response. So we had previous correspondence from.

514
01:06:28,720 --> 01:06:32,720
I don't remember his last name, but his first name was Tim.

515
01:06:32,720 --> 01:06:39,720
And he was the one that this DNR staffer had deferred to in terms of them having the authoritative approval of that.

516
01:06:40,720 --> 01:06:44,720
And so they just basically acknowledge that their maps were outdated and.

517
01:06:44,720 --> 01:06:50,720
I doesn't sound like there's a process for them to update those, but they update on a regular schedule.

518
01:06:50,720 --> 01:06:54,720
Jim, did you have a question?

519
01:06:54,720 --> 01:07:02,720
No, he's just going to recommend approval the resolution 2026 043.

520
01:07:02,720 --> 01:07:03,720
Thank you.

521
01:07:03,720 --> 01:07:05,720
We have a five.

522
01:07:05,720 --> 01:07:08,720
Pardon me glasses.

523
01:07:08,720 --> 01:07:14,720
Motion to approve resolution 2026 045 as written.

524
01:07:14,720 --> 01:07:17,720
Motion by Jim is a second second.

525
01:07:17,720 --> 01:07:19,720
Seconded by Melanie.

526
01:07:19,720 --> 01:07:23,720
Are there any public appearances on this, Kelly?

527
01:07:23,720 --> 01:07:24,720
No.

528
01:07:24,720 --> 01:07:25,720
Okay.

529
01:07:25,720 --> 01:07:27,720
Any discussion on this?

530
01:07:28,720 --> 01:07:30,720
All those who favor in the Cape are saying aye.

531
01:07:30,720 --> 01:07:31,720
Aye.

532
01:07:31,720 --> 01:07:32,720
All those opposed? No.

533
01:07:32,720 --> 01:07:34,720
Motion carries unanimously.

534
01:07:34,720 --> 01:07:45,720
Resolution 2026 046, a resolution to vacate and discontinue a portion of Montesolo drive in the village of the forest in County, Wisconsin, Alex.

535
01:07:45,720 --> 01:07:52,720
Similarly for the benefit of those who missed the first overview of this, this would be a vacation.

536
01:07:53,720 --> 01:08:00,720
Currently constructed roadways are different than the previous development along highway 19 heading into the Savannah Brooks neighborhood.

537
01:08:00,720 --> 01:08:07,720
There's a section of Montesolo drive, which extends from 19 into that area there.

538
01:08:07,720 --> 01:08:14,720
This vacation would be associated with the development of a hotel and then a sports athletic complex.

539
01:08:15,720 --> 01:08:27,720
And similar to the last one, the vacation wouldn't take place until the certified survey map for those sites would be approved and recorded with the registered deeds as well.

540
01:08:27,720 --> 01:08:28,720
Thank you.

541
01:08:28,720 --> 01:08:31,720
Kelly, any public appearances?

542
01:08:31,720 --> 01:08:37,720
Public appearances. Is there a motion on resolution 2026 046?

543
01:08:37,720 --> 01:08:41,720
I'll make a motion to approve 2026 046.

544
01:08:41,720 --> 01:08:46,720
Motion by Jam to approve. Is there a second? Second. Seconded by Jim.

545
01:08:46,720 --> 01:08:50,720
Any further discussion? All those in favor, and a key by saying aye.

546
01:08:50,720 --> 01:08:51,720
Aye.

547
01:08:51,720 --> 01:08:53,720
All those opposed? No.

548
01:08:53,720 --> 01:08:55,720
Motion carries unanimously.

549
01:08:55,720 --> 01:09:01,720
Discussion and possible action regarding applications received for the vacant village trustee seat.

550
01:09:01,720 --> 01:09:08,720
Bill Chang.

551
01:09:08,720 --> 01:09:16,720
Okay, so including your packet are the applications submitted for the vacant trustee seat.

552
01:09:16,720 --> 01:09:21,720
We received five in that application period.

553
01:09:21,720 --> 01:09:34,720
So part of the policy that was adopted by the village board here at this point, we need the board needs to decide potentially up to five who they would like to interview.

554
01:09:34,720 --> 01:09:42,720
And now seeing that we do just we have exactly five, you can decide to interview them all or if you want to go through the process and procedure.

555
01:09:42,720 --> 01:09:51,720
I think we're prepared here for you to provide your recommendations to move forward.

556
01:09:51,720 --> 01:09:57,720
I'll answer the question first. I guess I can answer the question first if Brad has a question.

557
01:09:57,720 --> 01:10:02,720
I was just going to make a motion to move all five to interview stage.

558
01:10:02,720 --> 01:10:07,720
Second by Brad to interview all five candidates. Is there a second second that second by?

559
01:10:07,720 --> 01:10:11,720
I think I heard Melanie first.

560
01:10:11,720 --> 01:10:13,720
Any discussion on that?

561
01:10:13,720 --> 01:10:26,720
So as we move on to the interview process, we have that schedule for June 30 starting at five o'clock to provide us a little bit more direction.

562
01:10:26,720 --> 01:10:35,720
To clarify how many questions you would like to interview with and.

563
01:10:35,720 --> 01:10:45,720
You know, how long of a timeframe do you want to provide the candidate to provide a response?

564
01:10:45,720 --> 01:10:50,720
Okay, can we back up a second and deal with the number of candidates first?

565
01:10:51,720 --> 01:10:55,720
Okay, we have a motion and a second for interview of five candidates.

566
01:10:55,720 --> 01:10:56,720
Almost in favor say aye.

567
01:10:56,720 --> 01:10:57,720
Aye.

568
01:10:57,720 --> 01:10:58,720
Aye.

569
01:10:58,720 --> 01:10:59,720
No.

570
01:10:59,720 --> 01:11:01,720
Did I do something wrong Jim?

571
01:11:01,720 --> 01:11:05,720
I guess I'm looking at how we do that.

572
01:11:05,720 --> 01:11:06,720
No.

573
01:11:06,720 --> 01:11:08,720
Okay, so good.

574
01:11:08,720 --> 01:11:14,720
So we passed that unanimously to interview of the five applicants for the trustee seat.

575
01:11:14,720 --> 01:11:18,720
Did we have any public appearances on this killing?

576
01:11:18,720 --> 01:11:19,720
Okay.

577
01:11:20,720 --> 01:11:22,720
Bill, what was your second part of this? I'm sorry.

578
01:11:22,720 --> 01:11:28,720
Yeah, so the second part is as we prepare for the June 30th meeting for interviews.

579
01:11:28,720 --> 01:11:40,720
I'd like to understand how many questions you want to prepare for the interviews and assuming that we're asking each interview each candidate the same question.

580
01:11:40,720 --> 01:11:46,720
How much time are you going to allow for each candidate to answer that question?

581
01:11:47,720 --> 01:11:48,720
Suggestions.

582
01:11:48,720 --> 01:11:49,720
Folk.

583
01:11:49,720 --> 01:11:50,720
Did we do last time?

584
01:11:50,720 --> 01:11:52,720
Five questions that I'm in and a half of these.

585
01:11:52,720 --> 01:11:53,720
Yeah.

586
01:11:53,720 --> 01:11:54,720
It's 90 seconds.

587
01:11:54,720 --> 01:11:55,720
Five questions.

588
01:11:55,720 --> 01:11:56,720
And what?

589
01:11:56,720 --> 01:11:58,720
What period of time?

590
01:11:58,720 --> 01:12:00,720
Minute and a half.

591
01:12:00,720 --> 01:12:01,720
Yeah.

592
01:12:04,720 --> 01:12:09,720
That seemed like a good amount to me to be able to get people's perspective and there's only five this time instead of 10.

593
01:12:09,720 --> 01:12:13,720
So I think it I'd be in favor of continuing that.

594
01:12:14,720 --> 01:12:15,720
Okay.

595
01:12:15,720 --> 01:12:18,720
Well, you've been there done that.

596
01:12:18,720 --> 01:12:21,720
Somebody down here got a question.

597
01:12:21,720 --> 01:12:22,720
Yeah.

598
01:12:22,720 --> 01:12:23,720
I was just going to agree.

599
01:12:23,720 --> 01:12:28,720
The only thing that I would like to have being that there's five questions and five applicants.

600
01:12:28,720 --> 01:12:34,720
I think each one should go being the first one to answer a question each.

601
01:12:34,720 --> 01:12:37,720
Rather than that's sort of unfair.

602
01:12:37,720 --> 01:12:40,720
I think it's messed up.

603
01:12:41,720 --> 01:12:43,720
And I didn't hear all that book.

604
01:12:43,720 --> 01:12:48,720
You're saying one to saying that everybody second question for everybody.

605
01:12:48,720 --> 01:12:52,720
I don't want one person to be the first every time.

606
01:12:52,720 --> 01:12:57,720
I think it should be on sort of rotation.

607
01:12:57,720 --> 01:13:03,720
I question if it should be a consistent rotation because you might have one person continually following another.

608
01:13:03,720 --> 01:13:06,720
Maybe it needs to be varied a bit.

609
01:13:07,720 --> 01:13:10,720
For the last time we did.

610
01:13:10,720 --> 01:13:12,720
I just put the names in a randomizer.

611
01:13:12,720 --> 01:13:13,720
There you go.

612
01:13:13,720 --> 01:13:14,720
Each question.

613
01:13:14,720 --> 01:13:17,720
And that's how we the order we did.

614
01:13:17,720 --> 01:13:19,720
I like that.

615
01:13:19,720 --> 01:13:30,720
And if the same person kept coming up, then I would just do a different one so that we'd never had anybody that always was first or always was last or always in those same spots.

616
01:13:31,720 --> 01:13:34,720
Can we have it as a randomizer?

617
01:13:34,720 --> 01:13:41,720
But just make sure that each person gets the goal first once.

618
01:13:41,720 --> 01:13:47,720
So like you could select who goes first for each question and then randomize the other four.

619
01:13:47,720 --> 01:13:48,720
Sure.

620
01:13:48,720 --> 01:13:50,720
That's no problem.

621
01:13:50,720 --> 01:13:51,720
Quick question.

622
01:13:51,720 --> 01:13:56,720
Are we including opening and closing statements as well?

623
01:13:57,720 --> 01:14:00,720
I would recommend just get to the questions.

624
01:14:00,720 --> 01:14:02,720
It's up to the board.

625
01:14:02,720 --> 01:14:03,720
That's my two cents.

626
01:14:03,720 --> 01:14:04,720
Go ahead, folks.

627
01:14:04,720 --> 01:14:11,720
I'd say let's just get to the questions because everybody submitted further paperwork.

628
01:14:11,720 --> 01:14:14,720
So we're good there.

629
01:14:14,720 --> 01:14:16,720
Yeah, that's fine.

630
01:14:16,720 --> 01:14:23,720
I think mine was more so for the for the public watching, but I think also the submission is available to everyone else.

631
01:14:23,720 --> 01:14:24,720
So that makes sense.

632
01:14:24,720 --> 01:14:25,720
Yeah.

633
01:14:25,720 --> 01:14:26,720
Public can see it online.

634
01:14:26,720 --> 01:14:27,720
All the information.

635
01:14:27,720 --> 01:14:28,720
So.

636
01:14:28,720 --> 01:14:29,720
Let's see.

637
01:14:29,720 --> 01:14:36,720
Okay, you want to randomize and it's important who goes first.

638
01:14:36,720 --> 01:14:37,720
Yeah, I think I have a one.

639
01:14:37,720 --> 01:14:39,720
I think I have what we need here.

640
01:14:39,720 --> 01:14:40,720
Okay.

641
01:14:40,720 --> 01:14:41,720
You need is that it?

642
01:14:41,720 --> 01:14:42,720
You don't need anything more?

643
01:14:42,720 --> 01:14:43,720
That should be it.

644
01:14:43,720 --> 01:14:44,720
Yeah.

645
01:14:44,720 --> 01:14:45,720
One.

646
01:14:45,720 --> 01:14:46,720
What about questions?

647
01:14:46,720 --> 01:14:49,720
Should we submit questions to you or do you have?

648
01:14:50,720 --> 01:14:58,720
Yeah, if you if you have questions that you want to to ask, send them to me so that I can make sure that they're not.

649
01:14:58,720 --> 01:15:00,720
Make sure that they're in line.

650
01:15:00,720 --> 01:15:03,720
I do have a list of questions that I've been collecting.

651
01:15:03,720 --> 01:15:07,720
And so I can offer those if I do not receive any.

652
01:15:07,720 --> 01:15:14,720
I know that we've also posted online that if anybody of any member of the public wanted to submit their questions.

653
01:15:15,720 --> 01:15:18,720
That they could do so also that deadline has expired.

654
01:15:18,720 --> 01:15:24,720
That was I think today that expired and we did not receive any additional questions for this round.

655
01:15:27,720 --> 01:15:29,720
Okay, that's settled.

656
01:15:29,720 --> 01:15:32,720
Next up.

657
01:15:37,720 --> 01:15:39,720
Resolution 2026 078.

658
01:15:39,720 --> 01:15:43,720
This is new business resolution authorizing the village president and village clerk.

659
01:15:43,720 --> 01:15:50,720
To execute an agreement with the divorce Windsor area chamber of commerce for tourism promotion services.

660
01:15:50,720 --> 01:15:55,720
Staff presentation by bill and Luke just been from the chamber.

661
01:15:55,720 --> 01:15:58,720
I'm going to come up to the microphone here.

662
01:15:58,720 --> 01:15:59,720
Thank you.

663
01:15:59,720 --> 01:16:01,720
First, I'll like to introduce Luke.

664
01:16:01,720 --> 01:16:04,720
He is the new executive director for the chamber.

665
01:16:04,720 --> 01:16:09,720
And I don't know if he's met everyone here, but he's been doing a great job.

666
01:16:10,720 --> 01:16:18,720
Making the rounds and introducing himself and then talking about or given updates about the chamber.

667
01:16:18,720 --> 01:16:21,720
And I will give him a bit of time to do that here.

668
01:16:21,720 --> 01:16:23,720
I first want to explain this.

669
01:16:23,720 --> 01:16:28,720
The proposal here and kind of the situation.

670
01:16:28,720 --> 01:16:34,720
That has brought up this item for discussion.

671
01:16:34,720 --> 01:16:42,720
So, as you know, the village currently has two proposed hotels in the forest.

672
01:16:42,720 --> 01:16:46,720
These are our first two hotels within the municipal boundary.

673
01:16:46,720 --> 01:16:49,720
The first one being.

674
01:16:49,720 --> 01:16:54,720
The Hilton, excuse me, the Hampton in off of county highway V.

675
01:16:54,720 --> 01:16:56,720
That's an 80 room hotel.

676
01:16:56,720 --> 01:16:58,720
That's under construction currently.

677
01:16:58,720 --> 01:17:03,720
And we expect that to be included with construction later this year.

678
01:17:03,720 --> 01:17:13,720
The second hotel is a 89 room area, a town place suites being constructed into forest yards on the south side along highway 19.

679
01:17:13,720 --> 01:17:18,720
They are looking to break ground middle of July here.

680
01:17:18,720 --> 01:17:21,720
We expect that to be about a 15 month construction.

681
01:17:21,720 --> 01:17:26,720
So, as you can see, we're going to have approximately 170 rooms available.

682
01:17:27,720 --> 01:17:33,720
We do currently have an ordinance that collects room tax.

683
01:17:33,720 --> 01:17:36,720
And so we are currently collecting off of.

684
01:17:36,720 --> 01:17:40,720
I believe there's some cabins at the campground and then there are.

685
01:17:40,720 --> 01:17:43,720
Airbnbs that we collect from also.

686
01:17:43,720 --> 01:17:45,720
We have not done anything with those funds.

687
01:17:45,720 --> 01:17:53,720
They're just being reserved in a tourism special revenue fund currently waiting to be utilized.

688
01:17:54,720 --> 01:17:58,720
Stacey actually requires that any revenues collected through the state.

689
01:17:58,720 --> 01:18:05,720
Due to the loan tax ordinance that 70% of that be spent for tourism.

690
01:18:05,720 --> 01:18:10,720
30% can then be spent at the discretion of the village.

691
01:18:10,720 --> 01:18:15,720
To spend it for tourism, it has to be spent by.

692
01:18:15,720 --> 01:18:19,720
To spend it for tourism commission or a.

693
01:18:19,720 --> 01:18:23,720
Agent qualified to.

694
01:18:23,720 --> 01:18:27,720
Do work in the world of tourism.

695
01:18:27,720 --> 01:18:35,720
And the chamber qualifies as one of those being a nonprofit and establish before a certain date.

696
01:18:35,720 --> 01:18:41,720
So therefore we engaged in the chamber to see what their interest may be.

697
01:18:41,720 --> 01:18:45,720
In leading tourism efforts for the village of the forest.

698
01:18:45,720 --> 01:18:48,720
And utilizing those revenues.

699
01:18:48,720 --> 01:18:53,720
They expressed that they were and then we started we went down the road of negotiating.

700
01:18:53,720 --> 01:18:57,720
What that would look like. And that's included in your packet.

701
01:18:57,720 --> 01:19:02,720
I'll pause there and I'll let Luke talk about the chamber and their mission and goals.

702
01:19:02,720 --> 01:19:07,720
And then we can come back and I can walk through the agreement for you.

703
01:19:07,720 --> 01:19:10,720
Okay.

704
01:19:10,720 --> 01:19:14,720
Am I on now? There we go. Thanks, Bill. Thanks to the board for having me here for today.

705
01:19:14,720 --> 01:19:19,720
Many of you, I think every one of you have shaken the hand of, but haven't spent time with y'all yet.

706
01:19:19,720 --> 01:19:23,720
So it's still sinking in for me. So thanks for having me here today.

707
01:19:23,720 --> 01:19:29,720
Just want to share a little bit about what the chamber is doing and how that relates to this tourism item.

708
01:19:29,720 --> 01:19:35,720
So it is the mission of the divorce Windsor area chamber chamber of commerce to provide proactive leadership.

709
01:19:35,720 --> 01:19:43,720
And innovation to advance a positive business environment and foster economic growth through community involvement and membership participation.

710
01:19:43,720 --> 01:19:50,720
So that ties hand in hand, you know, our part of the community mission of growing the good life is the economic, the business side.

711
01:19:50,720 --> 01:19:55,720
So we're leaning into our objectives in that realm.

712
01:19:55,720 --> 01:20:03,720
Primarily to how to become the resource organizations think of first when they need anything related to business or economic needs.

713
01:20:03,720 --> 01:20:11,720
We want to realign with our mission more closely and increase membership and community value in business and economic spheres.

714
01:20:11,720 --> 01:20:16,720
So those are our core strategic objectives right now.

715
01:20:16,720 --> 01:20:22,720
Currently working on a few objectives, a few items in those realms,

716
01:20:22,720 --> 01:20:30,720
where kind of the village has taken over some of those community focused events and we're focused more on the business, the organizational support.

717
01:20:30,720 --> 01:20:41,720
So we continue to retain members that are not businesses, nonprofits, libraries, other municipal and those are valued partnerships.

718
01:20:41,720 --> 01:20:51,720
But we hope to partner with them in the realm of workforce development, organizational support, networking, communication, advertising and other realms.

719
01:20:51,720 --> 01:20:57,720
We think we can be more effective than running community oriented events.

720
01:20:58,720 --> 01:21:03,720
So currently we're working on gaining value in our regular networking educational events.

721
01:21:03,720 --> 01:21:09,720
We have those scheduled for the first Tuesdays of every month, reduced overhead to be able to get to those.

722
01:21:09,720 --> 01:21:10,720
There's no cost.

723
01:21:10,720 --> 01:21:15,720
They're open to anyone, increase the value in terms of the educational input.

724
01:21:15,720 --> 01:21:18,720
Our first event was on chamber member benefits and services.

725
01:21:19,720 --> 01:21:31,720
Our next event, July 7th is going to be on youth apprenticeship, partnering with the school district and the workforce development board of south central Wisconsin and some area business partners.

726
01:21:31,720 --> 01:21:44,720
And then our August topic is going to be AI used for business and small business development council will be talking about what services free services they offer small to medium sized business in the area.

727
01:21:44,720 --> 01:21:50,720
We're working on regular networking or excuse me, ribbon cutting events as well.

728
01:21:50,720 --> 01:22:01,720
So welcoming new members to the area to the area business community, advertising and promotion, moving from those community spaces of event organization.

729
01:22:01,720 --> 01:22:08,720
I like to tell people we have a double the value, double the value half the cost in terms of advertising and promotion.

730
01:22:08,720 --> 01:22:19,720
We run a number of unique local specific high value advertising channels, Facebook newsletter and our website.

731
01:22:19,720 --> 01:22:25,720
So it's a hub for local business and economic related information.

732
01:22:25,720 --> 01:22:29,720
And we want to be able to give our area businesses access to that.

733
01:22:30,720 --> 01:22:51,720
Last big current agenda item for us or priority topic is just reestablishing routine business retention and expansion services concierge relationship management services for our businesses in the area, whether that's help with finding the future site or workforce development or

734
01:22:51,720 --> 01:22:54,720
education or advertising.

735
01:22:54,720 --> 01:23:10,720
We're here to be that relationship manager for any area business or organization that has alignment with our mission. So this priority will help the chamber deliver value to our membership while also contributing to the broader economic development of our area.

736
01:23:10,720 --> 01:23:16,720
And we think both the chamber and the village will benefit greatly from this partnership.

737
01:23:16,720 --> 01:23:19,720
Thank you for your time.

738
01:23:20,720 --> 01:23:46,720
Thank you for coming here and I appreciate a lot of what you said as far as I growing business and things, but what I'm a bit puzzled in is that this is money that's supposed to be directed towards tourism and I just heard a lot about business and I wonder how this plays

739
01:23:46,720 --> 01:23:56,720
into say your mission, because I know of other communities that I've worked in where they have a directly a tourism board or whatever they want to call it.

740
01:23:56,720 --> 01:24:06,720
So I'm wondering if this is going to be like an offshoot of the chamber or I know in what we're probably going to go over soon.

741
01:24:07,720 --> 01:24:23,720
We talked about hiring staff so that that person to be directly tourism related so that's actually potentially changing the mission that you just went through because it's a different service than I think what you just ran through with us.

742
01:24:23,720 --> 01:24:35,720
Very great and core question to the nuance of doing it correctly and I think the way I'm envisioning rolling this out is as a new division of the chamber new website new Facebook, new social media.

743
01:24:36,720 --> 01:24:43,720
The position would be entirely independent tourism and marketing develop director.

744
01:24:43,720 --> 01:24:55,720
So that person would report to me at the chamber, but they would have oversight with the report jointly to me and the village through bill and Alex.

745
01:24:55,720 --> 01:25:07,720
So the job description, the reporting, the financials, the strategic oversight is all a collaborative effort between the chamber and the village through the admin and the community developer positions.

746
01:25:07,720 --> 01:25:14,720
But we would be spinning it out as a separate division of the chamber, but as part of the chamber.

747
01:25:15,720 --> 01:25:29,720
And the overlap is not 100% but it is there 20% of our membership would fall in the category of tourism related industries restaurants hotels attractions various other services.

748
01:25:29,720 --> 01:25:35,720
And those rounds are only growing.

749
01:25:35,720 --> 01:25:37,720
Thank you.

750
01:25:37,720 --> 01:25:48,720
So I'm happy to walk through the agreement here and maybe that can provide some clarification as to what we are anticipating here and proposing.

751
01:25:48,720 --> 01:25:54,720
And then we can talk a bit about how potential implementation looks like.

752
01:25:54,720 --> 01:26:04,720
As we move forward, we know we're kind of early to the bat here in that we're not actively collecting rumor revenue from the hotels yet.

753
01:26:04,720 --> 01:26:21,720
But as you can see, there are a lot of questions and what this agreement does helps to confirm that there's a desire for most sides to enter into such a relationship to build this program.

754
01:26:21,720 --> 01:26:33,720
So with that being said, the first section here just defines what exactly is tourism promotion and tourism development services covers everything from marketing.

755
01:26:34,720 --> 01:26:39,720
To information and services to recruitment of conventions, sporting events, et cetera.

756
01:26:39,720 --> 01:26:44,720
And then it also.

757
01:26:44,720 --> 01:26:56,720
Thousand on what, what particular activities the chamber will provide, especially providing a dedicated employee.

758
01:26:56,720 --> 01:27:04,720
And so it specifies what we intend for the employee to be employee to be.

759
01:27:04,720 --> 01:27:19,720
It was very important to us as we developed this agreement that we ensure that the dollars that are created from hotel rooms in the forest went to benefit the hotel rooms and the hotels in the forest.

760
01:27:19,720 --> 01:27:31,720
Now, if it and similarly benefits other communities, I think that's fine, but the primary objective is to benefit the rooms and the forest.

761
01:27:31,720 --> 01:27:38,720
We've written in here a number of protections for the villas.

762
01:27:38,720 --> 01:27:44,720
So as with any other department, we are requiring a budget request from the chamber.

763
01:27:44,720 --> 01:27:48,720
And so we know exactly where those funds go.

764
01:27:48,720 --> 01:27:56,720
Not only is it something that we desire, I believe that on the backside that there is an accounting.

765
01:27:56,720 --> 01:28:03,720
That's required by the state of where the fun, the funding is going towards.

766
01:28:03,720 --> 01:28:14,720
And as you can see, there's restricted restrictions of use and quarterly reports on tourism promotion and no financial report to the, to the village.

767
01:28:14,720 --> 01:28:28,720
And so the idea is that, you know, either myself or Alex will help guide Luke and the tourism coordinator or director, along in this process.

768
01:28:28,720 --> 01:28:34,720
And so that we can adjust as we go accordingly.

769
01:28:34,720 --> 01:28:50,720
You also see that we've written to provide some flexibility in here in regards to the length of agreement and ability to terminate the agreement in a situation that if it doesn't work, then, you know, we're, we're mutually separating.

770
01:28:50,720 --> 01:29:00,720
At that point, then the village would then be responsible for looking for either replacement agency or consideration of a tourism commission.

771
01:29:00,720 --> 01:29:05,720
So that's, you know, that's the highlights of the agreement.

772
01:29:05,720 --> 01:29:09,720
I'm happy to answer any questions in regards to specifics.

773
01:29:09,720 --> 01:29:19,720
You'll see that as part of the agreement, it creates this relationship, but provide some flexibility for the village and chamber to work through the job description to define.

774
01:29:19,720 --> 01:29:21,720
Why we really want from this.

775
01:29:21,720 --> 01:29:27,720
And then allows us the flexibility to go out and hire.

776
01:29:27,720 --> 01:29:30,720
When we determine that it's the right time to hire.

777
01:29:30,720 --> 01:29:34,720
To look about this, we don't want it to be a cash flow.

778
01:29:34,720 --> 01:29:37,720
We don't want there to be a cash flow issue.

779
01:29:37,720 --> 01:29:44,720
So the intention is to wait and see how the room rents are going and to see how those revenues come in.

780
01:29:45,720 --> 01:29:52,720
And what we would like to do is make sure that we build a effective and efficient fund balance.

781
01:29:52,720 --> 01:30:02,720
So that if they do hire a person that they're working off a budgeted amount, not necessarily a cash flow through the village, which I believe we collect.

782
01:30:02,720 --> 01:30:12,720
We collect the room tax and would likely distribute it on a quarterly schedule.

783
01:30:12,720 --> 01:30:15,720
I'm happy to take any questions or pause. I've talked a lot.

784
01:30:15,720 --> 01:30:17,720
I have a question.

785
01:30:21,720 --> 01:30:27,720
So regarding the employee, two questions. One is regarding the scope of duties and are there.

786
01:30:27,720 --> 01:30:34,720
Duties and promoting tourism tied specifically to these two hotel developments or is it broader than that?

787
01:30:34,720 --> 01:30:41,720
And then what is the term of their employment? Is that tied to the term of this agreement, which is year to year or something different?

788
01:30:42,720 --> 01:30:52,720
Yeah, so I don't believe that there's anywhere in stage of this as it ties it to the hotel specifically as long as it's tourism activities are are for the village.

789
01:30:52,720 --> 01:30:56,720
Yeah, I'll correct me if I'm wrong on that.

790
01:30:56,720 --> 01:31:02,720
The limitation is the money has to be used to promote tourism that itself will generate.

791
01:31:02,720 --> 01:31:05,720
Stays and hotels. So there's no.

792
01:31:06,720 --> 01:31:15,720
The money doesn't go directly to the hotels that are in town. It goes to promoting events that bring people into town that we use hotels.

793
01:31:17,720 --> 01:31:23,720
And then in regards to drafting the job description and term limits.

794
01:31:23,720 --> 01:31:34,720
You know, in order to do that effectively, you know, I think we're going to have to disclose it right on the job posting and saying that this is a.

795
01:31:35,720 --> 01:31:42,720
I'm probably not going to say this right contracted position by which may be extended.

796
01:31:42,720 --> 01:31:44,720
Okay, thanks.

797
01:31:44,720 --> 01:31:46,720
Go ahead.

798
01:31:46,720 --> 01:31:53,720
Yeah, two questions. One, just looking at, you know, special events or other things that could be considered for tours and dollars.

799
01:31:53,720 --> 01:32:01,720
You know, could things like sponsoring the 4th of July fireworks be used for tours and dollars or is that.

800
01:32:01,720 --> 01:32:05,720
Kind of out of scope for how we can use this funding.

801
01:32:11,720 --> 01:32:22,720
You'd have to be able to make the case that you're going to be bringing people in far enough from far enough away that they will be staying in hotels after watching the fireworks show I think that might be.

802
01:32:23,720 --> 01:32:28,720
And argument, I don't want to have to make at least not without thinking about it.

803
01:32:28,720 --> 01:32:30,720
Fair enough. Okay.

804
01:32:30,720 --> 01:32:35,720
The other thing I have is I saw they anticipated hiring somebody by August.

805
01:32:35,720 --> 01:32:43,720
2026. So I think you might have partially answered that already, but you're not going to realize a full amount of the room collection fees for a year and a half.

806
01:32:43,720 --> 01:32:47,720
Is that really feasible to have funding until that happens.

807
01:32:48,720 --> 01:32:57,720
Yeah, again, it's our intention to kind of hold off until we ensure that the funding is there. I mean, there's no point in hiring someone just to terminate them.

808
01:32:57,720 --> 01:33:01,720
So I think, again, I believe that.

809
01:33:01,720 --> 01:33:08,720
This agreement can be read to provide that flexibility if it hasn't already.

810
01:33:09,720 --> 01:33:14,720
I think the first line there on a dedicated employee says upon notice by the village.

811
01:33:14,720 --> 01:33:19,720
And then the last line says it anticipates just to put a date to it.

812
01:33:19,720 --> 01:33:22,720
But as we've discussed this further, I mean, we.

813
01:33:22,720 --> 01:33:32,720
Again, anticipate that the revenues are necessarily going to be there to support a full time employee and we would not hire one until we have that set aside.

814
01:33:33,720 --> 01:33:41,720
And Brad to answer first question, we can definitely advertise in places like Chicago at Memphis for our 4th of July show.

815
01:33:48,720 --> 01:33:52,720
Anybody else have anything Jim?

816
01:33:53,720 --> 01:33:57,720
I just wanted to clarify, say, what dollars are we talking about?

817
01:33:57,720 --> 01:34:05,720
Because from what I wrote down from what I read is like 315,000 is what you're anticipating.

818
01:34:05,720 --> 01:34:11,720
So that is 70% of what we plan on bringing in.

819
01:34:11,720 --> 01:34:21,720
Yeah, so, you know, when we take a look at each of the establishments and running and looking at the studies that they conducted and talking to the developer.

820
01:34:21,720 --> 01:34:30,720
They expect to bring in annual revenues as stabilization of, I believe, a close to.

821
01:34:30,720 --> 01:34:32,720
Say.

822
01:34:32,720 --> 01:34:51,720
Yeah, some of them are at like $215,000 annually and 90%.

823
01:34:51,720 --> 01:34:59,720
So if you take 70% of that, you're approximately about 150 give or take for room tax.

824
01:34:59,720 --> 01:35:10,720
And so if you think about the timing of everything, so you'll have the first hotel 80 rooms getting opening up for service.

825
01:35:10,720 --> 01:35:15,720
About a year earlier than the second hotel.

826
01:35:15,720 --> 01:35:28,720
And so as you work towards stabilization, which is generally three to five years is the maximum that they expect since the hotel rooms are not all all the time.

827
01:35:28,720 --> 01:35:34,720
So that's again, it has to do with what their calculations of when they can ramp up.

828
01:35:34,720 --> 01:35:51,720
Now the situations in each of the hotels are different also, whereas the Hampton Inn is really focused on primarily traffic that comes by and or specific events that will reserve that hotel.

829
01:35:51,720 --> 01:35:58,720
The Mary at town place, we has a totally different customer base. And so it'll be.

830
01:35:58,720 --> 01:36:09,720
Interesting to find out who gets the stabilization first, even though one is built after the other.

831
01:36:09,720 --> 01:36:12,720
That answer your question.

832
01:36:12,720 --> 01:36:17,720
I think an answer is my question. I just feel like it's a lot of money.

833
01:36:17,720 --> 01:36:24,720
When you're talking one salary, it seems like it's going to be quite quite a sum above that.

834
01:36:24,720 --> 01:36:30,720
I'm wondering how that's going to be spent, but I think that's for the future director of the figure out.

835
01:36:30,720 --> 01:36:38,720
Yeah, that's why it was important for us to include much more than just the position in the agreement.

836
01:36:39,720 --> 01:36:49,720
As you know, it gives the chamber an opportunity to work with whoever they hire for this tourism position to get creative.

837
01:36:49,720 --> 01:36:53,720
And what does marketing look like or tourism into for us?

838
01:36:53,720 --> 01:36:56,720
What kind of programs can you run?

839
01:36:56,720 --> 01:37:07,720
Is there some kind of program that can benefit local businesses and the hotels for when folks come in for a baseball tournament or a hockey tournament or hockey game?

840
01:37:07,720 --> 01:37:12,720
What other areas in the village can they go to to enjoy the experience?

841
01:37:12,720 --> 01:37:24,720
What we want to do is have people stay here for a longer, a longer time out of time instead of just coming here for the game going to made a sudden spending money in Madison.

842
01:37:24,720 --> 01:37:36,720
So all of that I think is to be determined and I leave it to the economic development professionals to come up with that proposal for us.

843
01:37:37,720 --> 01:37:53,720
When Bill and I had our discussion today, we talked about this and going back to when we were bringing these hotels into the forest.

844
01:37:53,720 --> 01:37:57,720
I remember being sold on room tax room tax.

845
01:37:57,720 --> 01:37:58,720
Yay, yay.

846
01:37:58,720 --> 01:37:59,720
That's a great thing.

847
01:37:59,720 --> 01:38:02,720
It's an extra form of revenue.

848
01:38:02,720 --> 01:38:12,720
Nowhere in those talks or presentations, do I remember this state law about 70% as to be used for tourism?

849
01:38:12,720 --> 01:38:14,720
Maybe it was there and I missed it.

850
01:38:14,720 --> 01:38:17,720
But anyways, that was a bit of a shocker for me.

851
01:38:17,720 --> 01:38:23,720
And I am having a little bit of a hard time getting through that today.

852
01:38:23,720 --> 01:38:30,720
But knowing that now that we have to use a 70% for the tourism,

853
01:38:30,720 --> 01:38:36,720
what other things can it be used for besides a director's salary?

854
01:38:36,720 --> 01:38:39,720
Tourism director's salary.

855
01:38:39,720 --> 01:38:41,720
What other options do we have?

856
01:38:41,720 --> 01:38:54,720
Yeah, so it has so 70% has to be allocated either to a tourism commission and or an agency to spend on tourism activities.

857
01:38:55,720 --> 01:39:05,720
So that's not necessarily defined to a level of detail that I think you're wanting in the statute unless I'm wrong.

858
01:39:05,720 --> 01:39:12,720
So that does open up opportunities to get creative about how to utilize it.

859
01:39:12,720 --> 01:39:18,720
As long as on the report side, we can show that it benefits the village.

860
01:39:18,720 --> 01:39:36,720
I do want to say in regards to January initial conversation or initial conversation and why I think hotels are generally desirable in communities.

861
01:39:36,720 --> 01:39:42,720
I want to remind folks that there was no tax and grant financing used on either of these two projects.

862
01:39:43,720 --> 01:39:54,720
And the reason why I think that folks or communities want it is because they get not only the property tax, but can capture the 8% sales tax.

863
01:39:54,720 --> 01:39:57,720
So that's an additional revenue on top of what is the standard.

864
01:39:57,720 --> 01:40:04,720
So 30% of something is better than zero or 100% of nothing.

865
01:40:05,720 --> 01:40:14,720
And so I know that when I was hired, I was informed that, hey, we want a hotel here in the forest.

866
01:40:14,720 --> 01:40:19,720
And I think I think there was efforts prior to me to try to get two hotels.

867
01:40:19,720 --> 01:40:27,720
If you remember, there was also a cobblestone that was proposed and did, well, first of all, until five and then now into eight.

868
01:40:28,720 --> 01:40:39,720
And we provided taxing and finance for that. That's not going to merit materialize and that just goes to reflect, even if you give money to or provide money to to develop one of these things.

869
01:40:39,720 --> 01:40:42,720
That's not a for sure thing that it's going to happen.

870
01:40:42,720 --> 01:40:53,720
So I don't know, Luke, did you want to talk to any programs that you had in mind or I know you're, you're, you're talking about the statutes.

871
01:40:53,720 --> 01:41:02,720
I want to first go back and say, first of all, with the hotels, I am glad they're here and the ones that we are bringing in our class act brand names.

872
01:41:02,720 --> 01:41:09,720
So I'm happy about all that. But like I said, the shocker was that, wait a minute, we're only getting 30% of their room tax.

873
01:41:09,720 --> 01:41:17,720
So that's my concern. And I am kind of curious as to what other things that we might be able to use that for.

874
01:41:18,720 --> 01:41:26,720
If I could just give you one example that I can think of and I'm certainly not a tourism expert of any kind and I don't play one on TV.

875
01:41:26,720 --> 01:41:34,720
But right now you are spending tax dollars to promote regional tournaments for your athletic complex.

876
01:41:34,720 --> 01:41:41,720
There'll be regional, maybe national hockey tournaments down at the ice rink down in.

877
01:41:42,720 --> 01:42:00,720
The forest yards. All of that promotion, all of that sending out letters, sending out brochures, taking in real registrations that can all be paid with the fee tourism dollars, the 70% that you're otherwise paying your staff to do here.

878
01:42:01,720 --> 01:42:14,720
I would add to the other communities have actually invested in physical infrastructure for those sort of generating facilities to maintenance upgrades and things like that too.

879
01:42:14,720 --> 01:42:27,720
Jim, I was just going to say I've worked in communities where they've used tourism dollars for signing either temporary and permanent.

880
01:42:28,720 --> 01:42:36,720
And to kind of add a little bit into potential usage, the area events is a big one, you know, the athletic complex GRB.

881
01:42:36,720 --> 01:42:40,720
There's a number of other the deforest.

882
01:42:40,720 --> 01:42:45,720
The baseball diamond special Olympics is there. We could do the funding for that.

883
01:42:45,720 --> 01:42:55,720
There's potential for, you know, doing collaboration with bus tours in the area or other area businesses that are north of us.

884
01:42:55,720 --> 01:43:02,720
So there's a lot of tourism in the Wisconsin Dells region, the drift list north of us.

885
01:43:02,720 --> 01:43:17,720
So we could promote some sort of tours or distillery, winery tours, and then they can stay here and have access to both the Madison Metro, but also be able to go to the Dells, get outside, but have better rates in this area relative to the Madison market.

886
01:43:18,720 --> 01:43:30,720
But still have close reach. So there's, you know, collaboration on sponsorship and advertising, marketing of events, anything that brings in people into town that spend could be tourism dollars.

887
01:43:30,720 --> 01:43:35,720
So I want to touch on kind of a house point here.

888
01:43:35,720 --> 01:43:41,720
So currently we have a special revenue fund for the athletic complex, and we have a spend out of there.

889
01:43:42,720 --> 01:43:48,720
Question is how to how can we get creative and how to use some of those sorts of dollars, especially for promotion.

890
01:43:48,720 --> 01:43:59,720
And, you know, how does that help supplement the village have to go through the chamber for that, but we'd have to coordinate that.

891
01:43:59,720 --> 01:44:10,720
Now, you know, we're just talking about that 70% we haven't discussed that 30% that is coming to the village and the village has opportunity to utilize that.

892
01:44:11,720 --> 01:44:18,720
Because it's a special revenue, so we can't depend on it like we do tax dollars.

893
01:44:18,720 --> 01:44:29,720
What we are recommending is that that also then goes into that special revenue fund to help offset things that we're doing for marketing for the village overall, not just tourism.

894
01:44:29,720 --> 01:44:38,720
But then if you remember to the budgeting process, a part of that is special events and our special events coordinator.

895
01:44:39,720 --> 01:44:43,720
Her salary is part of that special revenue fund.

896
01:44:43,720 --> 01:44:59,720
What we can do now is then use that 30% to cover costs in that special revenue fund and pull out the $100,000 or so in tax transfers that that we have been doing over the last couple of years.

897
01:44:59,720 --> 01:45:11,720
And that then brings $100,000 back to the general fund doesn't impact the expenditure restraint because we've already we've already spent that or history of spending that.

898
01:45:11,720 --> 01:45:26,720
And then be able to to, you know, if the desire is of the village to provide relief on the taxpayer side, you can utilize that to address those those issues.

899
01:45:26,720 --> 01:45:34,720
There's ways that you can get creative and how you shift dollars within the various funds to provide relief for the taxpayers.

900
01:45:34,720 --> 01:45:52,720
I wouldn't recommend that you utilize it directly in the general fund because if that source ever dries up, then you have yourself a whole.

901
01:45:52,720 --> 01:46:04,720
Alicia just have a quick question. So, for example, with the partnership with the chamber, say, for example, the golf course and their wedding venue.

902
01:46:04,720 --> 01:46:20,720
Are they able to partner with the tourism board to do advertising for their venue or weddings because in essence, that's going to maybe bring people in for a hotel block is that like definitely that would be right on target. Yeah.

903
01:46:20,720 --> 01:46:33,720
Okay. We're envisioning kind of this partnership and that person in that role, how they would work. Yeah. And the tourism director would be the person or the, you know, whatever the role definition is would be the person in the middle, right?

904
01:46:33,720 --> 01:46:47,720
They'd be connecting the country club and the hotel and mediating the what does it look like for you to use the forest hotels to for your hotel block for your for your weddings.

905
01:46:51,720 --> 01:47:03,720
Anybody else? Is a chair B? Is that Windsor or is that before us? What? GRB, the baseball. That's the forest. That is. Okay. Thank you.

906
01:47:03,720 --> 01:47:08,720
Any appearances on this, Kelly? Nothing.

907
01:47:09,720 --> 01:47:28,720
Well, if we have no further discussion, I would entertain a motion to approve resolution 2026 078 authorizing the village president clerk to execute an agreement with the divorce, when you're a chamber of commerce for tourism promotion services.

908
01:47:29,720 --> 01:47:42,720
I'll make a motion to approve resolution 2026 078. Motion by Alicia. There's a second.

909
01:47:42,720 --> 01:47:45,720
I mean, I'll second.

910
01:47:45,720 --> 01:47:47,720
A second by Melanie.

911
01:47:47,720 --> 01:47:51,720
All those in favor indicate by saying aye.

912
01:47:51,720 --> 01:47:55,720
Aye. All those opposed? No. No.

913
01:47:55,720 --> 01:47:58,720
Motion carries.

914
01:47:58,720 --> 01:48:01,720
Aye. One.

915
01:48:02,720 --> 01:48:21,720
Ordinance 2026 011, an ordinance approving a certified survey map, facilitating the Enclav multiple family residential development along Peterson crossing north of Highway 19.

916
01:48:21,720 --> 01:48:27,720
Staff presentation, Mark Raufers and Bill Chang. Thank you, Luke.

917
01:48:28,720 --> 01:48:34,720
Mark is absent tonight. No, Mark. Okay. Bill. I don't know if Bill's.

918
01:48:34,720 --> 01:48:46,720
So this is this is a certified survey map associated with the multifamily development on Peterson crossing just north of the forest yards and south of Hooper's headquarters.

919
01:48:46,720 --> 01:48:49,720
This development is proposed by cascade.

920
01:48:49,720 --> 01:49:02,720
I believe we've seen it for the rezoning as well as some concept presentations that did secure conditional use permit, as well as the rezoning and site plan approval, most recently at planning and zoning on May 26.

921
01:49:02,720 --> 01:49:11,720
We also have a recreation facility use agreement associated with the sports complex just south of here, but tied to this development as well.

922
01:49:11,720 --> 01:49:23,720
This is a total of just over 11 and a half acres that will entail the construction of a multi use path, which will be publicly available on the north, just north of this development.

923
01:49:23,720 --> 01:49:26,720
The developer will be constructing that as well.

924
01:49:26,720 --> 01:49:31,720
The next item here on our agenda will be the infrastructure development agreement associated with that.

925
01:49:32,720 --> 01:49:47,720
Trying to note one of the conditions of the ordinance that's in the packet to is that they'll need to be separate easements for the sanitary and water main that'll be shown up there on screen actually on the lower page on this.

926
01:49:47,720 --> 01:49:52,720
And then cross access and shared parking among the various lots as well.

927
01:49:52,720 --> 01:50:03,720
The primary driver behind this land division is for financing so that each component of the development can be on its own separate owner, separate ownership.

928
01:50:03,720 --> 01:50:12,720
With that, I guess I'll pause there and open to questions or we can go into detail on any particular.

929
01:50:13,720 --> 01:50:22,720
I just got a general question from someone they wanted to know like they said that particular area seems to be a breeding down for birds mammals reptiles and amphibians.

930
01:50:22,720 --> 01:50:33,720
There's been a push for with the recent developments that says they said that they feel like there's been a push to some of the species to that place.

931
01:50:33,720 --> 01:50:38,720
So just generally how will it be managed will be managed as a park or nature area.

932
01:50:38,720 --> 01:50:49,720
So the village I'll probably defer to these two guys because we've got a basin just north of this development that may have some of that wildlife so I don't know how that's currently being managed.

933
01:50:49,720 --> 01:50:54,720
Yeah, so we manage the stormwater base and just north of this these lots.

934
01:50:54,720 --> 01:51:05,720
They've got native prairies and there'll be a trail on the north side of the pond in between the, let's say the woods and the pond there.

935
01:51:05,720 --> 01:51:11,720
The rest of that area will continue to be what it is.

936
01:51:11,720 --> 01:51:25,720
Will at some point look to fund like Quarkus to get in there to remove buckthorn and honeysuckle and get it back to quality native natural areas.

937
01:51:25,720 --> 01:51:27,720
Okay, thank you.

938
01:51:28,720 --> 01:51:36,720
I would just add that the trail connection, which won't impact any of the delineated wetlands that are in that area.

939
01:51:36,720 --> 01:51:46,720
That could also provide a nice opportunity for people who may want to go and bird watch in a low impact way.

940
01:51:46,720 --> 01:51:49,720
Anybody else.

941
01:51:50,720 --> 01:51:54,720
Question just in general in regards to bird watching when I first moved here.

942
01:51:54,720 --> 01:52:03,720
I remember I like signed up for something at the library to go over on the trail of innovation to bird watch like there were actual bird houses.

943
01:52:03,720 --> 01:52:07,720
And then I noticed that those were taken down.

944
01:52:07,720 --> 01:52:11,720
You know, they were placed.

945
01:52:11,720 --> 01:52:15,720
Not appropriately by somebody. We don't know who put them up.

946
01:52:16,720 --> 01:52:25,720
And they were all the same size. So they were not, they were inviting sparrows to come, which are aggressive birds and scare up other birds.

947
01:52:25,720 --> 01:52:34,720
So we removed all of those. We have put up additional bird houses and there's opportunities for residents to sponsor bird houses and we can place them there bearing.

948
01:52:34,720 --> 01:52:42,720
So every bird house, the whole size matters. If it's a bigger, smaller size and invites birds in. So that's why those are all we still do bird watching events.

949
01:52:43,720 --> 01:52:45,720
We have those annually happening.

950
01:52:48,720 --> 01:52:50,720
And we have an engaged page as well about it. So.

951
01:52:52,720 --> 01:52:57,720
So we do that we do have them there there, but those were removed because they were not.

952
01:52:57,720 --> 01:52:59,720
Sure. Okay. Thanks for.

953
01:52:59,720 --> 01:53:03,720
Okay, then back on topic.

954
01:53:03,720 --> 01:53:05,720
That's all right.

955
01:53:05,720 --> 01:53:07,720
Kelly, do we have any.

956
01:53:07,720 --> 01:53:09,720
Okay.

957
01:53:10,720 --> 01:53:15,720
If we have no further discussion, then I would look for a motion.

958
01:53:15,720 --> 01:53:18,720
For ordinance 2026 011.

959
01:53:18,720 --> 01:53:26,720
Proving a certified survey map facilitating the uncle of multiple family residential development along Peterson crossing north of 19.

960
01:53:26,720 --> 01:53:28,720
Is there a motion?

961
01:53:28,720 --> 01:53:30,720
I'll make that motion for approval.

962
01:53:30,720 --> 01:53:33,720
My gym is there second.

963
01:53:33,720 --> 01:53:36,720
Okay, I'll second that.

964
01:53:37,720 --> 01:53:39,720
All those in favor indicate by saying aye.

965
01:53:39,720 --> 01:53:41,720
Aye. All those opposed, no.

966
01:53:41,720 --> 01:53:44,720
Motion carries unanimously.

967
01:53:47,720 --> 01:53:53,720
Resolution 2026 079, a resolution authorizing the village president and clerk.

968
01:53:53,720 --> 01:54:01,720
Execute a development agreement with on cloth at D Y LLC staff presentation by.

969
01:54:01,720 --> 01:54:02,720
Alex.

970
01:54:03,720 --> 01:54:10,720
So every CSM that contains a public dedication has one of these infrastructure development agreements in place.

971
01:54:10,720 --> 01:54:15,720
It basically makes sure that all the public infrastructure meets our standards processes.

972
01:54:15,720 --> 01:54:26,720
Primarily for this development, the bigger ones are the sanitary water main distribution and then the public path that we discussed as well, just making sure that all that meets our standards.

973
01:54:27,720 --> 01:54:29,720
Park fees are also dealt with in here.

974
01:54:29,720 --> 01:54:31,720
Judge, did you want to add anything?

975
01:54:31,720 --> 01:54:32,720
I was just saying Greg touched on.

976
01:54:32,720 --> 01:54:36,720
There's a the purple path that we're doing between the woods and the water.

977
01:54:36,720 --> 01:54:38,720
This development has one that's south of the water.

978
01:54:38,720 --> 01:54:41,720
So you'll have a loop around that water with a trail system.

979
01:54:41,720 --> 01:54:44,720
So that's the trail that Alex was alluding to.

980
01:54:44,720 --> 01:54:45,720
Nice.

981
01:54:45,720 --> 01:54:46,720
Yeah.

982
01:54:46,720 --> 01:54:52,720
So the infrastructure agreement will be covering the one that's south or the component of it that would be on the.

983
01:54:53,720 --> 01:54:54,720
Right, but land.

984
01:54:58,720 --> 01:54:59,720
Public appearances.

985
01:54:59,720 --> 01:55:00,720
None.

986
01:55:02,720 --> 01:55:06,720
I would entertain a motion to approve 2026 079.

987
01:55:10,720 --> 01:55:11,720
Motion to approve.

988
01:55:11,720 --> 01:55:13,720
Motion to approve by Brad.

989
01:55:13,720 --> 01:55:14,720
Is there a second?

990
01:55:14,720 --> 01:55:15,720
Second.

991
01:55:15,720 --> 01:55:17,720
Seconded by Jim discussion.

992
01:55:18,720 --> 01:55:22,720
Seeing no discussion.

993
01:55:22,720 --> 01:55:25,720
All those in favor indicate by saying aye.

994
01:55:25,720 --> 01:55:29,720
I suppose no motion carries unanimously.

995
01:55:29,720 --> 01:55:38,720
Resolution 2026 080, a resolution changing the polling location for electors in more 10 of the village.

996
01:55:38,720 --> 01:55:39,720
Callie.

997
01:55:40,720 --> 01:55:48,720
So in the memo, I listed out the numbers of registered voters at each polling location.

998
01:55:48,720 --> 01:55:55,720
Ward 779 and 10 are all at the library currently.

999
01:55:55,720 --> 01:56:00,720
And those are the words that we are seeing the most most growth in.

1000
01:56:01,720 --> 01:56:09,720
So my suggestion is to move ward 10, which is the Savannah Brooks bear tree farms area.

1001
01:56:09,720 --> 01:56:17,720
And move that to voting at the village hall versus the library to help even out some numbers.

1002
01:56:21,720 --> 01:56:24,720
It looked like this was going to take effect immediately.

1003
01:56:24,720 --> 01:56:27,720
Yes, it would be an effect for the August election.

1004
01:56:27,720 --> 01:56:31,720
Then we have about a month to give what 700 people notice.

1005
01:56:31,720 --> 01:56:32,720
Correct.

1006
01:56:32,720 --> 01:56:35,720
We will be mailing out notices.

1007
01:56:35,720 --> 01:56:37,720
Soon.

1008
01:56:37,720 --> 01:56:43,720
With all of that information also utilizing our social media.

1009
01:56:43,720 --> 01:56:46,720
And website to let them know.

1010
01:56:46,720 --> 01:56:51,720
And there is the state voter website, the my vote.

1011
01:56:51,720 --> 01:56:53,720
And that would be updated also.

1012
01:56:53,720 --> 01:56:57,720
So anybody in that area would.

1013
01:56:57,720 --> 01:57:03,720
And look themselves up, which many people do before they come to vote.

1014
01:57:03,720 --> 01:57:06,720
We'll see that they would vote at the village hall.

1015
01:57:06,720 --> 01:57:10,720
And I also intend to have.

1016
01:57:10,720 --> 01:57:14,720
People at the front door of the library for both.

1017
01:57:15,720 --> 01:57:22,720
August and November to verify that everybody is in the correct polling location before anybody.

1018
01:57:22,720 --> 01:57:24,720
Spend some time in a line.

1019
01:57:24,720 --> 01:57:29,720
And so that we can get people to the right places.

1020
01:57:29,720 --> 01:57:32,720
Plus you might get it in the star Tribune.

1021
01:57:32,720 --> 01:57:35,720
And it will be in the newspaper.

1022
01:57:35,720 --> 01:57:40,720
Is that what the records was back there?

1023
01:57:40,720 --> 01:57:43,720
Okay.

1024
01:57:43,720 --> 01:57:45,720
Public appearances.

1025
01:57:45,720 --> 01:57:47,720
None.

1026
01:57:47,720 --> 01:57:51,720
Motion to approve resolution 2026.

1027
01:57:51,720 --> 01:57:53,720
0 8 0.

1028
01:57:53,720 --> 01:57:59,720
Motion by Jan to approve is a second.

1029
01:57:59,720 --> 01:58:00,720
Second.

1030
01:58:00,720 --> 01:58:02,720
Seconded by Jim.

1031
01:58:02,720 --> 01:58:04,720
Any further discussion?

1032
01:58:04,720 --> 01:58:07,720
All those in favor, any cases saying aye.

1033
01:58:08,720 --> 01:58:10,720
All those opposed, no.

1034
01:58:10,720 --> 01:58:15,720
Motion carries unanimously.

1035
01:58:15,720 --> 01:58:17,720
Let's see.

1036
01:58:17,720 --> 01:58:22,720
Resolution 2026 0 8 1 a resolution amending section.

1037
01:58:22,720 --> 01:58:28,720
Be that I of the village of the forest employee handbook regarding holiday pay.

1038
01:58:28,720 --> 01:58:31,720
Bill.

1039
01:58:38,720 --> 01:58:40,720
Okay.

1040
01:58:40,720 --> 01:58:42,720
So.

1041
01:58:42,720 --> 01:58:46,720
This proposal is intended to address.

1042
01:58:46,720 --> 01:58:52,720
Holiday pay for sale, primarily salary folks.

1043
01:58:52,720 --> 01:58:54,720
On staff.

1044
01:58:54,720 --> 01:58:58,720
So generally what how holiday hours are applied.

1045
01:58:58,720 --> 01:59:04,720
In the village is that staff receives the 96 hours as bank.

1046
01:59:05,720 --> 01:59:07,720
At the beginning of the year.

1047
01:59:07,720 --> 01:59:11,720
That is then applied as holiday pay.

1048
01:59:11,720 --> 01:59:15,720
The specific holidays listed here before you.

1049
01:59:15,720 --> 01:59:20,720
Or as observed, whether it's a day before or after.

1050
01:59:20,720 --> 01:59:23,720
At the holiday falls on the weekend.

1051
01:59:23,720 --> 01:59:26,720
So.

1052
01:59:26,720 --> 01:59:31,720
As we've adopted or taken over the 4th of July event.

1053
01:59:32,720 --> 01:59:36,720
Over the last 2 years, we've been keeping track of what the numbers look like.

1054
01:59:36,720 --> 01:59:43,720
As far as hours of commitment, either leading to the event during the event or after the event.

1055
01:59:43,720 --> 01:59:47,720
And we've seen and heard from staff that.

1056
01:59:47,720 --> 01:59:52,720
You know, they work a lot of hours during this time.

1057
01:59:52,720 --> 01:59:54,720
And.

1058
01:59:54,720 --> 01:59:57,720
Pursuing to the system that we currently have.

1059
01:59:58,720 --> 02:00:03,720
They would have technically for salary employees only been paid for.

1060
02:00:03,720 --> 02:00:05,720
Or accredited for that.

1061
02:00:05,720 --> 02:00:10,720
The number of hours, whether it's 6 hours on a Friday or 8 and a half hours on a Monday.

1062
02:00:10,720 --> 02:00:13,720
And observance of that holiday.

1063
02:00:13,720 --> 02:00:17,720
So what this policy tries to do here is to be.

1064
02:00:17,720 --> 02:00:19,720
First and foremost.

1065
02:00:19,720 --> 02:00:23,720
Those salary folks who are required to work.

1066
02:00:23,720 --> 02:00:27,720
We're called in to work on a holiday.

1067
02:00:27,720 --> 02:00:30,720
To be compensated at time and a half.

1068
02:00:30,720 --> 02:00:34,720
And then be allowed to allow to have their.

1069
02:00:34,720 --> 02:00:39,720
Holiday hours that would have been applied to that specific day.

1070
02:00:39,720 --> 02:00:42,720
Be applied to another day in the calendar year.

1071
02:00:42,720 --> 02:00:45,720
If they don't use it, they lose it.

1072
02:00:46,720 --> 02:00:53,720
Same thing with any kind of any of the two float holidays that are accredited to the employee.

1073
02:00:53,720 --> 02:01:02,720
But this tries to resolve that crunch of exponential hours within that sort of time period.

1074
02:01:02,720 --> 02:01:09,720
Now, you know, over the first two years, you know, my thinking in management of salary folks.

1075
02:01:09,720 --> 02:01:13,720
Our staff was that, hey, you can flex your time as salary.

1076
02:01:13,720 --> 02:01:18,720
What we're fighting is that because some of these staff.

1077
02:01:18,720 --> 02:01:24,720
We're working so much hours leading up to it during the event after it.

1078
02:01:24,720 --> 02:01:30,720
And then any other tasks and responsibilities that may come not related to the 4th July.

1079
02:01:30,720 --> 02:01:38,720
That they weren't simply able to make up the hours that they lost within that pay period.

1080
02:01:38,720 --> 02:01:47,720
And having them flex their time in a pay period is significant because if it extends beyond that pay period,

1081
02:01:47,720 --> 02:01:53,720
it gets extremely hard to track and justify.

1082
02:01:53,720 --> 02:02:02,720
And so when reviewing the policy, we also took a look at salary and its conflicts with com time.

1083
02:02:02,720 --> 02:02:11,720
I think folks say that, you know, you can just comp it, but there's a conflict their salary technically can't earn com time.

1084
02:02:11,720 --> 02:02:16,720
And or overtime, right? So we wanted to be compliant with labor laws.

1085
02:02:16,720 --> 02:02:22,720
And so what we've created here, again, is a holiday merit pay at time and a half.

1086
02:02:22,720 --> 02:02:31,720
Again, for those folks that have to work on the holiday, the specific holiday and then be able to provide them the holiday back.

1087
02:02:31,720 --> 02:02:37,720
They want to take another day off later on in the year outside of that pay period.

1088
02:02:37,720 --> 02:02:48,720
There are other changes within the policy, particularly related to legal ease and ensuring that there is a difference between this policy and collective bargaining.

1089
02:02:49,720 --> 02:03:03,720
And then there's a lot more red lines because we moved some, some of the paragraphs around, but clarification on definitions like what is a village hard employee versus a public services versus a PD employee.

1090
02:03:03,720 --> 02:03:17,720
All of that is relevant because depending on whether you work in that specific department and whether you're a exempt or non exempt employee certain exceptions apply to you or don't apply to you.

1091
02:03:17,720 --> 02:03:29,720
And then how you account up to the 40 first 40 hours within the pay period or the first 40 hours within the work week to be able to apply overtime.

1092
02:03:29,720 --> 02:03:37,720
You know, that's different say for the public services department than it would be for a normal village administration administrator staff.

1093
02:03:37,720 --> 02:03:46,720
So administration staff, so you can see how quickly complex it gets when trying to account for all these and different coding.

1094
02:03:46,720 --> 02:03:49,720
And so we believe that this is the simplest way to do it.

1095
02:03:49,720 --> 02:03:52,720
And so be in compliance with law.

1096
02:03:52,720 --> 02:03:55,720
I'll leave it there and take any questions.

1097
02:03:58,720 --> 02:04:00,720
Anybody have any questions?

1098
02:04:00,720 --> 02:04:04,720
Do we have any public appearances?

1099
02:04:04,720 --> 02:04:06,720
We do not.

1100
02:04:07,720 --> 02:04:08,720
Jim has got a question.

1101
02:04:08,720 --> 02:04:09,720
Jim.

1102
02:04:11,720 --> 02:04:16,720
I got a question and then I have opinions, but I can hold the opinions.

1103
02:04:16,720 --> 02:04:23,720
But the question is I don't quite understand the exception for the public service is department.

1104
02:04:23,720 --> 02:04:28,720
I want to if you could pull it up on screen because I don't have it fully in front of me.

1105
02:04:28,720 --> 02:04:33,720
I just have a note that I don't get why they'd be accepted.

1106
02:04:33,720 --> 02:04:37,720
I feel like they should also get the one and a half times.

1107
02:04:37,720 --> 02:04:41,720
Yeah, so the accounting so for public services.

1108
02:04:41,720 --> 02:04:43,720
So this is for hourly employees.

1109
02:04:43,720 --> 02:04:47,720
I think most of them are hourly except for Jordan Greg.

1110
02:04:47,720 --> 02:04:55,720
And this was resolved at the last revision of the handbook.

1111
02:04:55,720 --> 02:05:06,720
So the way that it has always been particularly through the union days is that they account.

1112
02:05:06,720 --> 02:05:11,720
First 40 hours within the work week and then any additional time,

1113
02:05:11,720 --> 02:05:14,720
following that, whether it's a call in or special events, et cetera.

1114
02:05:14,720 --> 02:05:17,720
They get the time and a half for that.

1115
02:05:17,720 --> 02:05:24,720
So whether it's holiday that's already in there that gets accounted towards the regular pay and then whatever hours they work over that.

1116
02:05:24,720 --> 02:05:35,720
Is over time vice versa. If they work in the, in the get to that 40 hours before that holiday gets implemented or observed and they're already holiday.

1117
02:05:35,720 --> 02:05:39,720
They're earning time and a half off by everybody. I explained that correctly.

1118
02:05:39,720 --> 02:05:47,720
I'd still get the say eight hours of holiday pages isn't time and a half unless it goes over the car.

1119
02:05:48,720 --> 02:05:55,720
Correct. And that's, and we went back and forth on this for quite some time. And that's, that's what they wanted to keep it at.

1120
02:05:55,720 --> 02:06:00,720
And that was incorporated into that, that handbook last at the last round.

1121
02:06:00,720 --> 02:06:08,720
Again, this policy here applies to salary, salary employees.

1122
02:06:08,720 --> 02:06:14,720
And so I wouldn't apply to any of the public works folks except for the two here tonight.

1123
02:06:17,720 --> 02:06:19,720
Anybody else?

1124
02:06:19,720 --> 02:06:24,720
Well, let's get a motion and then we can discuss more for one.

1125
02:06:24,720 --> 02:06:28,720
2026 082.

1126
02:06:28,720 --> 02:06:31,720
Oops, I'm sorry 2026 081.

1127
02:06:31,720 --> 02:06:36,720
The resolution amending section be a village of the forest or maybe that six.

1128
02:06:36,720 --> 02:06:40,720
I don't know the village of the forest employee handbook regarding holiday pay.

1129
02:06:40,720 --> 02:06:42,720
Is there a motion to approve?

1130
02:06:42,720 --> 02:06:44,720
Make a motion to approve.

1131
02:06:44,720 --> 02:06:46,720
Oops, I'm sorry.

1132
02:06:46,720 --> 02:06:47,720
It's okay.

1133
02:06:47,720 --> 02:06:50,720
Resolution 2026-81.

1134
02:06:50,720 --> 02:06:52,720
Is there a second?

1135
02:06:52,720 --> 02:06:53,720
Second.

1136
02:06:53,720 --> 02:06:55,720
Seconded by Brad.

1137
02:06:55,720 --> 02:06:59,720
Anybody else, anything they want to say?

1138
02:06:59,720 --> 02:07:09,720
I'll just state my opinion before the vote is that to me, the definition of exempt or salary, whatever you want to say.

1139
02:07:09,720 --> 02:07:15,720
Is that you don't get time and a half, so I won't be voting for this motion.

1140
02:07:15,720 --> 02:07:33,720
I also think it's that we pay say three or four hours to part time for working on holiday where I think to me at least my opinion that the standard is that you wouldn't pay holiday to part time employees.

1141
02:07:33,720 --> 02:07:44,720
I think these are benefits over and above that I feel comfortable paying, so I'm not going to vote for the motion.

1142
02:07:44,720 --> 02:07:50,720
I wasn't able to hear a lot of that. What about part time employees?

1143
02:07:50,720 --> 02:08:03,720
I just wrote that I read that part time employees get three to four hours of holiday pay.

1144
02:08:03,720 --> 02:08:05,720
For working the holiday?

1145
02:08:05,720 --> 02:08:06,720
Yes.

1146
02:08:06,720 --> 02:08:08,720
Eight hours?

1147
02:08:08,720 --> 02:08:18,720
No, I think they get the pay on a holiday for not working is my understanding.

1148
02:08:18,720 --> 02:08:22,720
I think the issue isn't the part time employees.

1149
02:08:22,720 --> 02:08:26,720
In that part time provision is already in the handbook.

1150
02:08:26,720 --> 02:08:28,720
It's they're all covered, correct?

1151
02:08:28,720 --> 02:08:33,720
Already in the handbook?

1152
02:08:33,720 --> 02:08:45,720
Okay, so the issue before personally, I think if you're working the holiday, you get paid for working the holiday at time and a half.

1153
02:08:45,720 --> 02:08:48,720
So I'm in favor of it.

1154
02:08:48,720 --> 02:08:51,720
Happy employees. I retained employees.

1155
02:08:51,720 --> 02:09:01,720
I agree. I was actually noting that every time that I've gone to these events, you know, I've seen our staff there and that they're not getting time and a half.

1156
02:09:01,720 --> 02:09:04,720
And I work where I work.

1157
02:09:04,720 --> 02:09:10,720
We compensate for all our employees salary and hourly who work on the holidays.

1158
02:09:11,720 --> 02:09:16,720
I understand that, you know, the point behind salary is to avoid paying overtime, but.

1159
02:09:16,720 --> 02:09:20,720
I am for the doing so.

1160
02:09:20,720 --> 02:09:29,720
Well, I came from an employer that didn't until one of us realized how ridiculous that was and we became unionized and then we did.

1161
02:09:29,720 --> 02:09:32,720
Bill, go ahead.

1162
02:09:32,720 --> 02:09:37,720
So I can put some numbers to this just so that you have an idea.

1163
02:09:37,720 --> 02:09:40,720
So for in 2025.

1164
02:09:40,720 --> 02:09:55,720
Employee, so 2025, the 4th of July, the actual 4th was on Friday, which was 6 hours is the regular work day for employees.

1165
02:09:55,720 --> 02:10:00,720
And so out of that being 6 hours is that I located to that Friday.

1166
02:10:00,720 --> 02:10:05,720
So, for example, employee on that Friday.

1167
02:10:05,720 --> 02:10:13,720
Worked a total of 14 hours, so it would have been 8 additional hours above and beyond their holiday pay.

1168
02:10:13,720 --> 02:10:19,720
Employee B were 16.5 hours on that particular day.

1169
02:10:19,720 --> 02:10:23,720
10 and a half hours above and beyond that 6 hours.

1170
02:10:23,720 --> 02:10:31,720
Employee employee employee C were 12 and 3 quarters of a day to 12.75 hours.

1171
02:10:31,720 --> 02:10:35,720
12 hours for the next one 14 hours.

1172
02:10:35,720 --> 02:10:38,720
And then the rest are 8 hours each.

1173
02:10:38,720 --> 02:10:43,720
So that's just within that specific day.

1174
02:10:43,720 --> 02:10:49,720
And I would imagine that's the heaviest load because that's the day of the event.

1175
02:10:49,720 --> 02:10:58,720
But then you combine that with say the day before where employee had to come in and work for additional hours and prep for that.

1176
02:10:58,720 --> 02:11:05,720
And then that employee came in the following Monday to clean up or the following Sunday to clean up.

1177
02:11:05,720 --> 02:11:10,720
And so you're racking up hours quickly within that pay period.

1178
02:11:10,720 --> 02:11:14,720
And that's only the first week of the pay period.

1179
02:11:14,720 --> 02:11:19,720
What if that employee got a call in for the emergency, you know, thereafter.

1180
02:11:19,720 --> 02:11:35,720
And so you can just kind of see how that capitulates into, you know, a management issue, a personal management issue when you need that person here to do to get work moving forward.

1181
02:11:36,720 --> 02:11:43,720
And so, again, this event is the only event that we deal with this.

1182
02:11:43,720 --> 02:11:54,720
Otherwise, we, we wouldn't require as many employees to be in place or working the day of the holiday.

1183
02:11:54,720 --> 02:11:58,720
And or we would be able to schedule around it.

1184
02:11:58,720 --> 02:12:01,720
That's just once this has been.

1185
02:12:01,720 --> 02:12:11,720
Well, fourth of July is quite the event. I mean, it's like the event here in town and it certainly takes a heck of a lot of work.

1186
02:12:11,720 --> 02:12:17,720
And it is a holiday. So, like I said,

1187
02:12:17,720 --> 02:12:20,720
anybody else have any.

1188
02:12:20,720 --> 02:12:25,720
I just want to clarify my, my reasoning to this.

1189
02:12:25,720 --> 02:12:35,720
I know when I say was, I lose the terms, non-salary, which I think is exemplary.

1190
02:12:35,720 --> 02:12:38,720
Whatever not, not salary.

1191
02:12:38,720 --> 02:12:45,720
When you're, when you're working and get time and a half or for me, it was only straight pay.

1192
02:12:45,720 --> 02:12:55,720
But when you promote to be salary, that's something that you should take into account that you won't get paid over time.

1193
02:12:55,720 --> 02:13:06,720
And taking that into account is also say coming usually, or I would hope with an increase in hourly pay.

1194
02:13:07,720 --> 02:13:14,720
So if we're not paying appropriately, I think that's something that's opening up.

1195
02:13:14,720 --> 02:13:18,720
I'll say another can of worms that we should look at.

1196
02:13:18,720 --> 02:13:21,720
That makes sense.

1197
02:13:21,720 --> 02:13:25,720
Thank you.

1198
02:13:25,720 --> 02:13:27,720
It'll real quick question.

1199
02:13:27,720 --> 02:13:31,720
Did I hear you say that six hours is accounted for a full day?

1200
02:13:31,720 --> 02:13:33,720
On a Friday. Yeah.

1201
02:13:33,720 --> 02:13:38,720
It's for folks that are generally in village hall, public works too.

1202
02:13:38,720 --> 02:13:42,720
I think some PD staff, the officers collection,

1203
02:13:42,720 --> 02:13:46,720
collective bargaining, you know, on 10 hour days.

1204
02:13:46,720 --> 02:13:49,720
But generally the staff over there on eight hour days.

1205
02:13:49,720 --> 02:13:51,720
So things are changed.

1206
02:13:51,720 --> 02:13:54,720
So village hall air closes at two.

1207
02:13:54,720 --> 02:13:58,720
And then I think everyone follows that example on the Friday.

1208
02:13:58,720 --> 02:14:03,720
No, sorry. Yeah, eight and a half the, the, the four remaining days of week.

1209
02:14:03,720 --> 02:14:09,720
I was just going to note that the policy isn't just about the pay.

1210
02:14:09,720 --> 02:14:11,720
It's also about the time.

1211
02:14:11,720 --> 02:14:16,720
And it's resolving an issue of people accruing so many hours that they can't.

1212
02:14:16,720 --> 02:14:19,720
Actually flex it and utilize it within the pay period.

1213
02:14:19,720 --> 02:14:25,720
So from people that are working extended hours on holidays, which I certainly don't want to do,

1214
02:14:25,720 --> 02:14:30,720
but for folks that have to do that to be able to ensure that they have that time to use is important.

1215
02:14:30,720 --> 02:14:36,720
And that's a benefit that I have absolutely no qualms about providing our hardworking staff.

1216
02:14:36,720 --> 02:14:40,720
We have a motion.

1217
02:14:40,720 --> 02:14:42,720
Yeah.

1218
02:14:42,720 --> 02:14:44,720
And a second. Yes.

1219
02:14:44,720 --> 02:14:47,720
I have a motion by Alicia and a second by Brett.

1220
02:14:47,720 --> 02:14:50,720
Okay. Are we ready to vote?

1221
02:14:51,720 --> 02:14:57,720
All those in favor of resolution 2026 dash 081 indicate by saying aye.

1222
02:14:57,720 --> 02:14:58,720
Aye.

1223
02:14:58,720 --> 02:15:00,720
All those opposed, no.

1224
02:15:00,720 --> 02:15:01,720
No.

1225
02:15:01,720 --> 02:15:05,720
What do we have to one.

1226
02:15:05,720 --> 02:15:09,720
Motion passes five to one.

1227
02:15:09,720 --> 02:15:19,720
Resolution 2026 082 resolution authorizing the village president to execute an agreement with more ready pyro techniques LLC.

1228
02:15:19,720 --> 02:15:23,720
The 2027 Independence Day celebration.

1229
02:15:23,720 --> 02:15:25,720
Reese, do you want to talk?

1230
02:15:25,720 --> 02:15:28,720
Sure, I can just leave it there.

1231
02:15:28,720 --> 02:15:32,720
Yeah, I mean, I think you guys already had a discussion about this in May.

1232
02:15:32,720 --> 02:15:37,720
So this is just kind of getting the final agreement so that we're locked into 2027.

1233
02:15:37,720 --> 02:15:38,720
Thank you.

1234
02:15:38,720 --> 02:15:40,720
Any public appearances?

1235
02:15:40,720 --> 02:15:44,720
Greg, you got something to say.

1236
02:15:45,720 --> 02:15:50,720
Move a microphone.

1237
02:15:50,720 --> 02:15:56,720
Okay. How about a motion to approve 2026 082 motion to approve motion by Jan?

1238
02:15:56,720 --> 02:15:58,720
Is there a second?

1239
02:15:58,720 --> 02:15:59,720
Second.

1240
02:15:59,720 --> 02:16:01,720
Second by Jim.

1241
02:16:01,720 --> 02:16:04,720
Any further discussion?

1242
02:16:04,720 --> 02:16:08,720
Seeing none. All those in favor in the case of saying aye.

1243
02:16:09,720 --> 02:16:13,720
All those opposed in the Cape by saying no.

1244
02:16:13,720 --> 02:16:16,720
Motion carries unanimously.

1245
02:16:16,720 --> 02:16:27,720
Resolution 2026 083 resolution authorizing the village administrator to execute a facilities planned service agreement with Wisconsin power and light.

1246
02:16:27,720 --> 02:16:28,720
Greg.

1247
02:16:28,720 --> 02:16:39,720
So this is part of the census upgrade for our water meter system so we can have redundancy in our system.

1248
02:16:39,720 --> 02:16:45,720
We are contracting with a line energy to install the 60 foot telephone pole.

1249
02:16:45,720 --> 02:16:54,720
They have the equipment and they know how to safely put these poles in the ground where we don't have the equipment.

1250
02:16:54,720 --> 02:16:59,720
And I'd be a little nervous putting a 60 foot top pole.

1251
02:16:59,720 --> 02:17:05,720
So for $2,500, they'll install it for us and provide the pole.

1252
02:17:05,720 --> 02:17:08,720
I think your safety is worth that.

1253
02:17:08,720 --> 02:17:11,720
Any public appearances? None.

1254
02:17:11,720 --> 02:17:16,720
How about a motion to approve resolution 2026 083?

1255
02:17:16,720 --> 02:17:18,720
Motion to approve.

1256
02:17:18,720 --> 02:17:19,720
Motion by Jim. Is there a second?

1257
02:17:19,720 --> 02:17:20,720
Second.

1258
02:17:20,720 --> 02:17:23,720
Seconded by Jan. Any further discussion?

1259
02:17:23,720 --> 02:17:25,720
All those in favor indicate by saying aye.

1260
02:17:25,720 --> 02:17:26,720
Aye.

1261
02:17:26,720 --> 02:17:27,720
All those opposed? No.

1262
02:17:27,720 --> 02:17:30,720
Motion carries unanimously.

1263
02:17:30,720 --> 02:17:33,720
Resolution 2026 084.

1264
02:17:33,720 --> 02:17:40,720
The resolution accepting the lowest qualified bid and awarding a contract for resurfacing of Veterans Park parking lot.

1265
02:17:40,720 --> 02:17:42,720
I believe it was in our packet. Greg.

1266
02:17:42,720 --> 02:17:43,720
Yeah.

1267
02:17:43,720 --> 02:17:44,720
It was in your packet.

1268
02:17:44,720 --> 02:17:46,720
Track only paving was the low bid.

1269
02:17:46,720 --> 02:17:51,720
We did have this in the CIP plan for this year.

1270
02:17:51,720 --> 02:17:55,720
If you guys have any questions?

1271
02:17:55,720 --> 02:17:58,720
Any public appearances? None.

1272
02:17:58,720 --> 02:18:03,720
I'll take a motion to approve 2026-084.

1273
02:18:03,720 --> 02:18:05,720
Motion to approve.

1274
02:18:05,720 --> 02:18:07,720
Motion by Alicia. Is there a second?

1275
02:18:07,720 --> 02:18:08,720
Second.

1276
02:18:08,720 --> 02:18:11,720
Second by Jan. All those in favor indicate by saying aye.

1277
02:18:11,720 --> 02:18:12,720
Aye.

1278
02:18:12,720 --> 02:18:13,720
All those opposed? No.

1279
02:18:13,720 --> 02:18:15,720
Motion carries unanimously.

1280
02:18:15,720 --> 02:18:18,720
Resolution 2026 085.

1281
02:18:18,720 --> 02:18:23,720
Resolution amending resolution 2026-67.

1282
02:18:23,720 --> 02:18:27,720
To amend the designated developer from Ryan Company's US, Inc.

1283
02:18:27,720 --> 02:18:31,720
to Amazon.com Services LLC bill.

1284
02:18:38,720 --> 02:18:40,720
In the packet.

1285
02:18:40,720 --> 02:18:42,720
Excuse me.

1286
02:18:49,720 --> 02:19:01,720
So I saw provided in the memo here in the recitals in the resolution at the previous meeting here that those board.

1287
02:19:01,720 --> 02:19:07,720
Approved a development agreement with Ryan companies.

1288
02:19:07,720 --> 02:19:17,720
Following that meeting, Ryan companies requested that the village amend the resolution to have their agreement.

1289
02:19:17,720 --> 02:19:22,720
Be with Amazon services, Amazon.com Services.

1290
02:19:22,720 --> 02:19:30,720
Amazon.com Services is primarily a retailer.

1291
02:19:30,720 --> 02:19:42,720
And depends on Ryan companies to do their to conduct their entitlements and resolve the issues in regards to construction.

1292
02:19:43,720 --> 02:19:46,720
We reviewed the changes.

1293
02:19:46,720 --> 02:19:50,720
We don't believe that it has any material.

1294
02:19:50,720 --> 02:19:54,720
Additional liabilities to the village.

1295
02:19:54,720 --> 02:19:58,720
I think everything in agreement will transfer over.

1296
02:19:58,720 --> 02:20:05,720
Except for contact information and LLC or the company is assigning on the other side.

1297
02:20:05,720 --> 02:20:07,720
Leave it at there.

1298
02:20:07,720 --> 02:20:11,720
I don't know if anyone wants to add anything or happy to answer any questions.

1299
02:20:12,720 --> 02:20:19,720
I guess I'm just questioning the Amazon.com Services LLC.

1300
02:20:19,720 --> 02:20:24,720
Is that like the big Amazon or is that a local branch and why asked that?

1301
02:20:24,720 --> 02:20:31,720
Is there any concern where LLC might be housed if it's in Wisconsin or whatever state.

1302
02:20:31,720 --> 02:20:36,720
That is the global distribution arm of Amazon.

1303
02:20:36,720 --> 02:20:39,720
Anybody else have any questions?

1304
02:20:39,720 --> 02:20:43,720
Is there a concern that it's not a Wisconsin company?

1305
02:20:43,720 --> 02:20:46,720
Is that an issue with our agreements?

1306
02:20:46,720 --> 02:20:48,720
I don't have any concern.

1307
02:20:48,720 --> 02:20:51,720
Thank you.

1308
02:20:51,720 --> 02:21:00,720
Sort of on a similar note, just with residents, you know, noting this change from Ryan companies to Amazon.com Services LLC.

1309
02:21:00,720 --> 02:21:08,720
I imagine that might create some concern potentially, but I'm wondering if you can speak.

1310
02:21:08,720 --> 02:21:11,720
Bill to like Ryan company and Amazon and their relationship.

1311
02:21:11,720 --> 02:21:18,720
And I know you've been dealing with Ryan companies, but does this change who we're dealing with as the village directly?

1312
02:21:18,720 --> 02:21:24,720
Like, will they still be involved in just what does does this agreement or this change impact that relationship?

1313
02:21:24,720 --> 02:21:30,720
Yeah, so my understanding from discussion is that Ryan companies will still continue to be involved.

1314
02:21:30,720 --> 02:21:33,720
They are the developer.

1315
02:21:33,720 --> 02:21:42,720
If you read through the agreement itself, it has a several obligations to the signers and the developer.

1316
02:21:42,720 --> 02:21:48,720
Morph of over, you know, two to three million dollars worth of obligations.

1317
02:21:48,720 --> 02:21:59,720
And therefore, the end client of the development is indeed Amazon.com Services, which they've disclosed to us.

1318
02:21:59,720 --> 02:22:05,720
And so wanted to ensure that the end user was on the obligations.

1319
02:22:05,720 --> 02:22:11,720
And so that's why the request came in.

1320
02:22:11,720 --> 02:22:23,720
My understanding is that through the process, you know, Ryan companies had got their end user involved in regards to the obligations.

1321
02:22:23,720 --> 02:22:38,720
So, from our standpoint is that the user or the use of the land and the condition, the conditions placed upon the permitted use for the land.

1322
02:22:38,720 --> 02:22:50,720
Silver means the same and none of that changes the obligations, which we negotiated with Ryan companies, particularly for contributions to.

1323
02:22:50,720 --> 02:22:54,720
Green lane and to the Lindy lane.

1324
02:22:54,720 --> 02:23:02,720
And the muscle would construction construction of juniperstery and rearrangement of Cape Parkway.

1325
02:23:02,720 --> 02:23:10,720
All of that is so remains under this agreement with Amazon versus Ryan companies.

1326
02:23:10,720 --> 02:23:12,720
Makes sense. Thank you.

1327
02:23:12,720 --> 02:23:17,720
So in other words, Ryan companies does all the footwork and puts up the buildings.

1328
02:23:17,720 --> 02:23:19,720
And then they turn it over to Amazon.

1329
02:23:19,720 --> 02:23:21,720
That's going to work is done. That's correct.

1330
02:23:21,720 --> 02:23:25,720
I would add that it's sort of a similar thing is what we've seen with the Dickman company.

1331
02:23:25,720 --> 02:23:32,720
Right. And they build these buildings, either they have a client in tow that they're working with to develop them or they're going on finding one.

1332
02:23:32,720 --> 02:23:36,720
Same thing. They put up the building.

1333
02:23:36,720 --> 02:23:38,720
Okay.

1334
02:23:38,720 --> 02:23:42,720
Oh, John.

1335
02:23:42,720 --> 02:23:53,720
I guess I bring up a question. Do you know, frying companies is keeping the ownership or the, I guess I don't know if it matters to, I guess you can answer that.

1336
02:23:53,720 --> 02:24:01,720
It's my understanding that I think Amazon's going on the property.

1337
02:24:01,720 --> 02:24:11,720
Yeah, we've been told that Amazon will own a property, which is another reason why I don't have concerns about them being the party to the contract because they've got some real estate here.

1338
02:24:11,720 --> 02:24:16,720
That's a real estate here that go after if we need to.

1339
02:24:16,720 --> 02:24:18,720
Just a little.

1340
02:24:18,720 --> 02:24:20,720
Anybody.

1341
02:24:20,720 --> 02:24:26,720
Does anyone else have anything?

1342
02:24:26,720 --> 02:24:30,720
Then I ask you if we had public appearances.

1343
02:24:30,720 --> 02:24:33,720
Okay, no public appearances.

1344
02:24:33,720 --> 02:24:39,720
So I would entertain a motion to approve 2026 085.

1345
02:24:40,720 --> 02:24:42,720
Anyone.

1346
02:24:42,720 --> 02:24:43,720
I'll make a motion.

1347
02:24:43,720 --> 02:24:47,720
Motion by Jan is there a second.

1348
02:24:47,720 --> 02:24:48,720
Oh, it's talking.

1349
02:24:48,720 --> 02:24:49,720
Seconded by Jim.

1350
02:24:49,720 --> 02:24:51,720
Any further discussion?

1351
02:24:51,720 --> 02:24:53,720
All those.

1352
02:24:53,720 --> 02:24:54,720
All those in favor.

1353
02:24:54,720 --> 02:24:55,720
And the caper saying aye.

1354
02:24:55,720 --> 02:24:56,720
Aye.

1355
02:24:56,720 --> 02:24:57,720
All those opposed.

1356
02:24:57,720 --> 02:24:58,720
No.

1357
02:24:58,720 --> 02:25:01,720
Motion carries unanimously.

1358
02:25:02,720 --> 02:25:06,720
In being into closed session, it says resolution 2026 077.

1359
02:25:06,720 --> 02:25:13,720
The resolution authorizing the village president and clerk to execute an amended and restated employment agreement with the village administrator.

1360
02:25:13,720 --> 02:25:16,720
Yeah, so as discussed at the last meeting.

1361
02:25:16,720 --> 02:25:22,720
Looking for to renegotiate my employment contract with the village.

1362
02:25:22,720 --> 02:25:24,720
Hopefully to extend that.

1363
02:25:24,720 --> 02:25:28,720
I believe the board went into closed session.

1364
02:25:29,720 --> 02:25:31,720
And I've had a chance to review.

1365
02:25:31,720 --> 02:25:34,720
What was proposed by the board as discussed with you.

1366
02:25:34,720 --> 02:25:39,720
The terms of such agreement are provided and attached.

1367
02:25:39,720 --> 02:25:41,720
And so.

1368
02:25:41,720 --> 02:25:46,720
For this section, if you are able to.

1369
02:25:46,720 --> 02:25:51,720
What was provided to you in the packet is the agreement.

1370
02:25:51,720 --> 02:25:52,720
And the resolution.

1371
02:25:52,720 --> 02:25:55,720
I don't believe you have to go into closed session.

1372
02:25:56,720 --> 02:26:03,720
If you want to continue to negotiate those terms, then I wouldn't recommend that you go into closed session.

1373
02:26:07,720 --> 02:26:10,720
I don't personally say need to go into closed session.

1374
02:26:10,720 --> 02:26:11,720
I don't either.

1375
02:26:11,720 --> 02:26:12,720
The rest of you.

1376
02:26:12,720 --> 02:26:13,720
Nope.

1377
02:26:13,720 --> 02:26:14,720
Nope.

1378
02:26:14,720 --> 02:26:15,720
No.

1379
02:26:15,720 --> 02:26:16,720
Nope.

1380
02:26:16,720 --> 02:26:17,720
Nope.

1381
02:26:17,720 --> 02:26:18,720
Okay.

1382
02:26:18,720 --> 02:26:22,720
I would entertain a motion to approve resolution 2026 dash zero.

1383
02:26:22,720 --> 02:26:25,720
Seven seven moving and we have no appearances.

1384
02:26:25,720 --> 02:26:26,720
Is that correct?

1385
02:26:26,720 --> 02:26:27,720
Okay.

1386
02:26:27,720 --> 02:26:32,720
I'll make a motion to approve resolution 2026 dash seven seven.

1387
02:26:32,720 --> 02:26:34,720
Is there a second second?

1388
02:26:34,720 --> 02:26:35,720
Seconded by jam.

1389
02:26:35,720 --> 02:26:37,720
All those in favor and to keep it saying aye.

1390
02:26:37,720 --> 02:26:38,720
Aye.

1391
02:26:38,720 --> 02:26:39,720
All those opposed no.

1392
02:26:39,720 --> 02:26:41,720
Motion carries unanimously.

1393
02:26:41,720 --> 02:26:42,720
Thank you.

1394
02:26:44,720 --> 02:26:45,720
Thank you.

1395
02:26:45,720 --> 02:26:47,720
And we have no closed session.

1396
02:26:47,720 --> 02:26:50,720
So we have no action resulting from closed session.

1397
02:26:50,720 --> 02:26:54,720
Communications check register was in your packet.

1398
02:26:54,720 --> 02:26:59,720
Committee commission and board reports update regarding the divorce area library.

1399
02:26:59,720 --> 02:27:01,720
No report.

1400
02:27:01,720 --> 02:27:03,720
Thank you, Brad.

1401
02:27:03,720 --> 02:27:05,720
Public safety commission.

1402
02:27:05,720 --> 02:27:07,720
We approved a whole bunch of.

1403
02:27:07,720 --> 02:27:12,720
Approved licenses and alcohol license applications because this is the month.

1404
02:27:12,720 --> 02:27:16,720
The fourth area community and senior center.

1405
02:27:16,720 --> 02:27:18,720
Yes, we got it.

1406
02:27:19,720 --> 02:27:26,720
We got a new parking lot that is on the south east corner of the property that we opened up a couple of weeks ago.

1407
02:27:26,720 --> 02:27:27,720
It's beautiful.

1408
02:27:27,720 --> 02:27:28,720
People like it.

1409
02:27:28,720 --> 02:27:35,720
And now we're looking at designs for a pavilion and a park on the southwest corner of the property.

1410
02:27:35,720 --> 02:27:42,720
And we have a new case worker and she's been in the position for about a month and a half.

1411
02:27:42,720 --> 02:27:47,720
She came with experience and she's doing really well.

1412
02:27:48,720 --> 02:27:50,720
And that's it.

1413
02:27:50,720 --> 02:27:52,720
Thank you, Jan.

1414
02:27:52,720 --> 02:27:57,720
Next up is community development authority.

1415
02:27:57,720 --> 02:28:01,720
And have much to report still waiting.

1416
02:28:01,720 --> 02:28:03,720
Some things.

1417
02:28:03,720 --> 02:28:04,720
I'll just add.

1418
02:28:04,720 --> 02:28:14,720
So we, the loan purchase agreement that the village board reviewed the CDA approved that and countersign that.

1419
02:28:15,720 --> 02:28:23,720
And then I'll also say that we officially authorized a board resolution to close out of public housing after 40 plus years.

1420
02:28:23,720 --> 02:28:25,720
I missed the first part.

1421
02:28:25,720 --> 02:28:26,720
I'm sorry.

1422
02:28:26,720 --> 02:28:31,720
The loan purchase agreement that the village board approved at its last meeting the CDA also.

1423
02:28:31,720 --> 02:28:33,720
No, the part after that.

1424
02:28:33,720 --> 02:28:38,720
We approved a resolution to close out of public housing, which the CDA has been in for 40 years.

1425
02:28:38,720 --> 02:28:39,720
Thank you.

1426
02:28:39,720 --> 02:28:44,720
We're repeating planning and zoning commission.

1427
02:28:44,720 --> 02:28:49,720
We just can requested to.

1428
02:28:49,720 --> 02:28:55,720
To vacate the disk continue the segment of Monticello drive, which we did tonight.

1429
02:28:55,720 --> 02:29:01,720
Here we talked about the village acquisition of the lane burger parcels.

1430
02:29:01,720 --> 02:29:04,720
I think it made a recommendation to.

1431
02:29:04,720 --> 02:29:08,720
Board, so I'm assuming that will come here soon.

1432
02:29:08,720 --> 02:29:19,720
And then we approve the Ryan companies now known as Amazon services their site plan.

1433
02:29:19,720 --> 02:29:22,720
That's it.

1434
02:29:22,720 --> 02:29:24,720
Okay.

1435
02:29:24,720 --> 02:29:27,720
Public services committee.

1436
02:29:27,720 --> 02:29:30,720
We did not have a meeting.

1437
02:29:31,720 --> 02:29:33,720
Force Windsor fire and EMS district.

1438
02:29:33,720 --> 02:29:39,720
We have got our audit from Johnson black, which was great. We approve that. We approve the annual report.

1439
02:29:39,720 --> 02:29:44,720
We approved a billing rate increase. We're doing away with resident non resident rates.

1440
02:29:44,720 --> 02:29:48,720
And there'll be a flat fee of 2100.

1441
02:29:48,720 --> 02:29:53,720
No transport, nine hundred and twenty seven dollars miles. What we're looking at.

1442
02:29:54,720 --> 02:30:02,720
Fire department found a few ways they could cut some of the cost down at station two, which is good.

1443
02:30:02,720 --> 02:30:06,720
And that's about it.

1444
02:30:06,720 --> 02:30:09,720
Minutes are in your packet.

1445
02:30:09,720 --> 02:30:13,720
The president has not been to a Dane county cities and villages.

1446
02:30:13,720 --> 02:30:17,720
Meeting. So she has no update. Does the village administrator.

1447
02:30:17,720 --> 02:30:22,720
There is a virtual meeting upcoming here.

1448
02:30:22,720 --> 02:30:26,720
Leave it's July.

1449
02:30:26,720 --> 02:30:30,720
July 8th. So that's an opportunity for the president.

1450
02:30:30,720 --> 02:30:38,720
I don't president to attend the DC CV.

1451
02:30:38,720 --> 02:30:41,720
Where is it? If it's not virtual.

1452
02:30:41,720 --> 02:30:44,720
Oh, it's all virtual.

1453
02:30:44,720 --> 02:30:49,720
The DC CVA meetings do rotate virtually and they are on site.

1454
02:30:49,720 --> 02:30:54,720
So the next on site meeting will be, I believe.

1455
02:30:54,720 --> 02:30:59,720
In a community in southern Dane county.

1456
02:30:59,720 --> 02:31:02,720
South Dane county.

1457
02:31:02,720 --> 02:31:05,720
Solid Dane county.

1458
02:31:05,720 --> 02:31:08,720
Apparently I need hearing aids.

1459
02:31:09,720 --> 02:31:14,720
But I can for that it is a DC CVA is open to others attending.

1460
02:31:14,720 --> 02:31:19,720
So if you are interested in any of the other trustees are interested in attending.

1461
02:31:19,720 --> 02:31:25,720
It's a great opportunity to meet your peers and kind of find out what's happening in other communities.

1462
02:31:25,720 --> 02:31:28,720
So I would encourage you to attend.

1463
02:31:28,720 --> 02:31:34,720
But let us know so that we make sure that there's not a quorum or that we post it.

1464
02:31:34,720 --> 02:31:36,720
And go from there.

1465
02:31:37,720 --> 02:31:42,720
Okay, any other business that lawfully comes before the board.

1466
02:31:42,720 --> 02:31:44,720
I wonder the question.

1467
02:31:44,720 --> 02:31:49,720
I think I'm looking at bill that you mentioned like some conference.

1468
02:31:49,720 --> 02:31:53,720
That you said that we would be able to attend but not travel.

1469
02:31:53,720 --> 02:31:58,720
Do you know or can you tell me where that conference was or we can look in agenda.

1470
02:31:58,720 --> 02:32:03,720
I believe that is in Appleton October 7th through 9th.

1471
02:32:03,720 --> 02:32:06,720
The League of Wisconsin municipalities.

1472
02:32:06,720 --> 02:32:09,720
They hold one in the spring and then one in the fall.

1473
02:32:09,720 --> 02:32:13,720
Generally they they review.

1474
02:32:13,720 --> 02:32:17,720
Some of our topics so taxing refinancing.

1475
02:32:17,720 --> 02:32:21,720
It takes the budgeting ethics.

1476
02:32:21,720 --> 02:32:25,720
It depends on what the theme is and in time.

1477
02:32:26,720 --> 02:32:30,720
But then they also provide updates legislative updates.

1478
02:32:30,720 --> 02:32:34,720
Oftentimes they'll have hot topic items on there.

1479
02:32:34,720 --> 02:32:45,720
There's community round tables, allows you to get ideas on what is the hot topic item in communities.

1480
02:32:45,720 --> 02:32:49,720
Emodals were topic at the last one.

1481
02:32:50,720 --> 02:32:55,720
And so again, it's a great opportunity to learn and then also to be able to.

1482
02:32:55,720 --> 02:33:00,720
Meet with your peers so folks from all over Wisconsin come.

1483
02:33:00,720 --> 02:33:04,720
And so there's a diversity of folks that that you can learn from.

1484
02:33:04,720 --> 02:33:08,720
So again, if you are interested in that, let me know.

1485
02:33:08,720 --> 02:33:11,720
I like you know the.

1486
02:33:11,720 --> 02:33:14,720
The village board does have a budget for training.

1487
02:33:14,720 --> 02:33:17,720
Unfortunately, that's only a thousand two hundred.

1488
02:33:17,720 --> 02:33:22,720
So that covers the registration fees, but I think we can get creative about.

1489
02:33:22,720 --> 02:33:32,720
Travel if we need to.

1490
02:33:32,720 --> 02:33:38,720
Okay, as long as we have no other business to lawfully come before the board, I will take a motion for adjournment.

1491
02:33:38,720 --> 02:33:39,720
Motion to adjourn.

1492
02:33:39,720 --> 02:33:41,720
Motion by Janice or second.

1493
02:33:41,720 --> 02:33:42,720
Second.

1494
02:33:42,720 --> 02:33:43,720
Seconded by Melanie.

1495
02:33:43,720 --> 02:33:45,720
All those in favor indicate by saying aye.

1496
02:33:45,720 --> 02:33:46,720
Aye.

1497
02:33:46,720 --> 02:33:47,720
Opposed, no.

1498
02:33:47,720 --> 02:33:48,720
We are.

1499
02:33:48,720 --> 02:33:49,720
That's unanimous.

1500
02:33:49,720 --> 02:33:58,720
We are adjourned at 741.