All right, I'll be ready.
I'll call the meeting for order on Tuesday, December 2nd.
This is the Village Board work session.
We have a number of matters to cover in the work session,
then we will adjourn and start our regular board meeting.
If you'll all notice, and I think you all have by now,
that our monitors and our cameras and our microphones are all very different.
Judd and Greg and Kelly have been in here for a long time to get the system in and bring me up and working.
I want to thank you.
It will allow us to have Zoom and allow us to conduct our meeting.
It may not be quite as smooth as you're normally used to be patient.
With that, they also have my direction unless the board jumps up and down after two years of babying the system along.
I just said, bring us some estimates fixing the system or replacing it.
I think we need to look at that in order to continue using the system and not lose staff.
Tonight, we will share our mipes.
We will try to get through this with no problems.
If anybody has a question or needs something, what does it know?
There are a couple of things that we need to do tonight,
but let's start with a roll call.
I think Kelly has it.
It then moved to announcements.
I don't have any other than the one I just made up to do it early.
Are there any other announcements?
Bill, do you have something?
Discussion items?
We're going to start with if it's ready.
4.1 is everyone here and present or the law group by University Alliance for our presentation.
I see on our Zoom, we've got bottom Lars and Jeremiah and Rachel there.
And they may have other folks.
We've been working on one of our university projects for the year.
We've been working with University Alliance.
This particular one, we have two different tracks.
The one intended happening for long biking.
This one is the environmental concern.
These students did a really good job of attracting an environmental document for us.
We worked at Greg and I and Reese worked with Alex Cash,
Autumn Larson, Cassidy Mayan, Menez, Rachel Gray, Jeremiah, Israel, Misoki,
Samafumu and Jessica Rae, human.
I hope I said all their names, right?
So we've got, I think they're all here.
There's two Jeremiah's here and there's two of you together in one.
So you guys have, I think you should be able to share if you have the,
I don't have the draft document, I can bring it up.
But I think I don't give any changes since what you shared with us to be set back.
Our concerns or whatnot.
Or give our point to share.
Yeah, we do have a slides to share. I'm not sure which order we'll begin.
And.
Jeremy, I hope I got your name all right.
Yes, you did. Yes, you did spectacular.
Thank you.
All right. So are we sharing first?
Yeah, you guys can share the screen and then run through what you put together for the board.
Just so you know, our capabilities are different tonight. So.
We can see your screen.
You should be good.
All right.
All right.
Hello, everyone for those of you who don't know us judges gave us a little bit of an introduction,
but we are students from UW Madison.
And we've been working with Judd, Greg, and Reese throughout the semester for.
Conservation planning class as part of the University Alliance.
And our environmental conservation master's programs or team includes.
Alex, Jess, Autumn, Rachel, Jeremiah, and I, my name is Cassidy.
Today we're talking about the mountain biking trail conservation plan.
A little look at our agenda. We'll go over the introduction and site history.
We will talk about the scope and vision that we prepared.
Then we'll go into threats, goals, strategies.
We'll look at some results chains monitoring and the future looking forward.
All right, I'm giving you a brief site history.
Since 2015, the village of the forest has been considering sites for a mountain bike trail.
The initial line person designated for the trail was abandoned.
Due to concerns over environmental impact in the area.
In 2015, the Haha River habitat and streamback restoration project was started.
And boardwalk trails were put in place along the river banks.
Looking at.
A new proposal for the mountain bike trail was included in a 2023 village strategic action plan,
where the current land parcel for the mountain bike trail was acquired in 2024.
All right, so looking towards our scope for the purposes of this project,
a scope includes the broad parameters that created baseline from which future decisions will be made.
The scope of our plan is place based with targets, including the wetland,
the woodland, the stream quality and mountain biking recreational value as a human target.
We chose a place based scope because this has a geographic focus.
So our scope that we came up with at the start of the semester was to identify conservation priorities and provide mitigation solutions for the parcel of land intended for mountain biking recreation development.
Continuing on to our vision projects vision is the description of the desired state that a project is working to achieve.
So the vision that we wrote is to preserve the ecological integrity of the area for future generations.
For the mountain biking recreation value to the community to forest and the larger Madison region.
So once we identified our targets, we wanted to focus on the wetland woodland stream quality recreational value targets.
We identified some of the main threats facing those targets in this context.
What we mean by threats are the human cause factors that could have the potential to degrade the things we're trying to protect.
So identifying these sets helped us understand the ecological context and helped us form our strategies around these factors that exist.
First, we think climate change could have some longer term impacts, especially on the stream. So these first two threats listed here are have to do with human cause climate change.
Warming temperatures of the stream can affect trout reproductive success and nutrient levels.
Additionally, Wisconsin has been experiencing increased precipitation due to climate change and that can change the hydrology, increase erosion and exacerbate the next threat, which is urban stormwater runoff.
The site is surrounded by development, including page surfaces.
So run off from precipitation events is going to flow into the wetland and into the stream, carrying with its sediments and pollutants.
Now that there are going to be more people there as well with the development of the trail littering could become more of a problem.
And then other common issues with trail use are public behaviors like biking off trail or experiencing conflicts around multi use. So that all goes into trail etiquette.
Domesticated animals are a big stressor in these kinds of urban green spaces.
Free ranging cats are thought to be the single greatest anthropogenic source of mortality for birds in mammals in the US.
And now with the trail, people will likely be bringing dogs as well.
These have been shown to have a negative effect on bird abundance and diversity, even when they're kept on leash.
And then the final major concern is if there isn't sufficient management and monitoring at the site.
The site is heavily invaded with buckthorn and other invasive species.
And once bikers are using the area, erosion will become more of an issue.
So these factors require an ongoing investment of time and resources to mitigate.
And we see this as a big opportunity to not just maintain this site, but really improve it for future generations.
Hello, and Alex. So our next section is on goals. There are four primary goals that we've identified for this conservation plan.
The first is our gold mountain biking recreational value, of course, the divorce mountain biking team and the community as a whole are primary audience for the project.
So we wanted our goal to quantify their opinions and feelings about the trail as they have previously in public surveys.
Secondly, we focused on the woodland.
The habitat through which the majority of the trail will be built.
This part of the plot is thick with buckthorn.
As Jess mentioned, circle is in restoring it is the woodland centers around invasive removal of buckthorn and other species.
Third, we looked at the wetland ecosystem, which flood seasonally and which we primarily classified as a sedge meadow.
This is where we saw the majority of plant diversity within a plot.
So our goal here reflects an opportunity to improve upon that diversity with native planting.
We believe that the biodiversity around the stream will both add to its natural beauty and protect the water quality when flooding or runoff occurs.
And last but not least is the stream itself.
In our discussions with jutting Greg, they both emphasize the ecological and recreational value of the class to trap stream within the village.
So in determining our goal for the stream moving forward, we've decided to use the W D N R's trout stream guidelines as they assess many of the threats.
Jess previously mentioned like erosion, potential pollution and warming water temperatures.
Hi Rachel.
Thank you guys.
Slow down.
Any Nancy.
It's very hard with our current Mike system and understand what you're saying.
So speak slowly in a lot.
Okay.
Thank you.
And let me know if I'm still hard to hear as I get into my slide.
So here are our strategies for how we can meet these goals.
Our first two strategies are erosion prevention and maintaining canopy cover above the stream.
These two things will help maintain quality trout habitat.
Tree cover above the stream will help keep water temperatures cooler, which is especially important as the warming effects of climate change increase in the coming years.
Trow are also very sensitive to too much sediment in the water and since mountain biking will create soil erosion, putting erosion mitigation structures between the stream and the bike path is really important.
An example of this might be to strategically place rocks to slow down sediment from washing down the trail into the stream.
Our third strategy is installing informational signage, which is designed to make sure that visitors are safe and happy.
We want the trail to be friendly to pedestrians as well as bikers, which means that people need to follow safety guidelines.
We want to avoid conflict between visitors and remind people to stay on the trail to prevent off trail erosion.
Additionally, to help monitor activities along the trail, we think a QR code on a sign is a great way to get public feedback.
How that works is visitors can scan the code with their phones and submit feedback to the city website and report any safety concerns that they have noticed.
Our fourth strategy is sustained property maintenance.
This one targets a little bit of everything.
Included in this strategy are ways to monitor for erosion, remove invasive species like buckthorn, and just overall create a place that's suitable for mountain biking, wildlife, and for anyone who wants to enjoy nature.
And our last strategy is creating riparian buffer zones, which will help protect the stream and the wetland from stormwater runoff and rain flowing from the surrounding urban area.
A riparian buffer zone is just the term for the vegetation around the stream bank, and that vegetation is really important for filtering out pollutants from the water.
So we want to make sure that the stream has its normal natural protection around it from the surrounding environment.
Hi, everyone, I'm Autumn, and please let me know as well if I'm going too fast or if you can't hear me.
So we're going to move on now to a couple of results chains.
And so results chains are something that we have connected to a few of our strategies, and they are graphs that show how each strategy is connected to one or more of our target goals.
So each results chain starts with a strategy and then shows how it leads to these hypothesized intermediate results, which then lead to threat reduction.
And both of these are linked to actions and monitoring actions, which you can see on the bottom here in the yellow and purple boxes.
And the threat reduction finally results in the accomplishment of the target goal.
So this first results chain has to do with our strategy of installing informational signage, and how it links to our recreational value target goal.
So, of course, the strategy installing informational signage, signage will be created with multi-use rules, and this is linked to the action of, of course, installing the signage at the trailheads.
This will lead to people being aware of, and thus being more likely to follow the rules, and this is linked to the monitoring action of the staff monitoring the website to check for complaints.
Then this will lead to the threat reduction of reduced conflict between bikers and hikers, accompanied by the monitoring action of quarterly walks to inspect trail use.
And just a little bit more on these monitoring actions, we will explain these more later on in the presentation.
So, and then, of course, this will lead to we hope our target being accomplished, achieving an 80% trail user satisfaction rate by the end of 2029.
The second results chain that we'd like to show to you today shows the relationship between sustained our strategy of sustained property maintenance and our woodland target goal.
So the strategy of sustained property maintenance will lead to the intermediate result of buckthorn being monitored and removed connected to the action of the cutting back of buckthorn and treating the cut stems with herbicide.
This will lead to the threat reduction of the buckthorn encroachment ceasing and is connected to the monitoring action of contractors visiting annually to reassess the buckthorn situation and control it as needed.
And this will hopefully lead to the accomplishment of our woodland target goal of buckthorn being reduced to less than 5% by spring 2031.
All right, so next we're going to look at the future after the trails established our monitoring plan includes a variety of activities, taking place at regular intervals throughout the year, all carried out by the forest staff or contractors.
First, we are looking to do weekly maintenance checks where a staff member who's collecting trash for the site looks at signs of deterioration or vandalism on the signs and structures around the trail head.
Second would be quarterly walkthroughs where someone on jutting Greg's team will do a more thorough trek along the entire trail looking for larger scale issues like erosion, invasive regrowth off road convenience trails or excessive litter.
Third, we hope the village will continue to provide opportunities for public feedback like the QR code we mentioned through an open submission form, as well as a yearly survey asking for feedback on the trail for at least the first three to five years after
it's open to the public to see how people are enjoying it.
And then expanding our scope a little bit, we are hoping to forest will continue to work with environmental contractors like Quercus or other organizations who can visit the site yearly, both to manage invasive plants and help plant native species throughout the wetland habitat.
And we hope the village will be able to bring in the WDNR for a biennial stream classification visits as a mean a monitoring means of monitoring trout populations and water quality of the stream so you guys can get it classified as a class one eventually.
And we also think a WDNR ecologist or similar official would be able to do a floristic quality assessment, which could help quantify the biodiversity of plants within the wetland ecosystem.
So we'd like to end by showing this illustration that our teammate Jeremiah did.
Looking forward, the plan that we've prepared and shared with you today is meant to be a general blueprint. It's a starting point and meant to be continuously modified and adapted as you see what's working for you what's not working for you.
Essentially, it's a living document that provides a framework for management. We learned a lot going through this process and we really hope it's going to be a useful plan for you guys.
We'll be passing along the full document next week.
And we're really excited to see how the trail turns out and how the site can just keep improving over time.
We'd like to thank Reese, Judd and Greg for all their guidance and support through this process. And thank you all for having us today.
We'd be happy to take any questions that you guys have for us.
Thank you. I'll turn it to Judd and Greg if they have any day and then we can ask questions.
I just wanted to work with these people. They've done a tremendous job.
They've created about a 37 page document that Greg and Reese reviewed the draft of all the things that are very manageable and doable for us.
Things they brought forward are we didn't even consider that's been a benefit to us to have that aspect of it.
And I'll let Greg talk a little bit about what we've got coming up as well.
Yeah. So in this year's budget, we had for 2026, as Quark is to work on the invasive species, like Bob Thorne, and stuff throughout that property.
So we'll already have a start on that this coming year.
And then Judd and I will be meeting with the DNR forester out there.
So there's a lot of red pine out there and some nice forested area.
So they're going to give us idea of what we should do to the stand of trees to make sure that they're healthy and can roll better to the right now they're constricted.
We might have that amount.
And my, I think our goal would be to make it an educational thing, hopefully with the school to show this is a forest.
This is how we manage it. This is what happens to the wood.
When you cut it down, maybe it'll go to a sawmill.
Maybe we'll have a portable sawmill come out and saw it.
They can take the lumber, build whatever they do in their shop class.
So they can kind of see that whole process through and might give them some good ideas for future happen.
So that's what we had going for next year.
I also wanted to know that this is an issue that came up for those of you who may be new to the board.
A number of years ago, it was a difficult topic for us.
A lot of people in our community were upset about sharing the trail with them by crews and building their own ramps and things.
And even though we didn't solve it right away, staff have taken it on and I just wanted to commend them for.
We're doing that and they kept it going and look for ways to find a solution.
So that's where it is.
And I don't know, do you guys know of Quercus?
Quercus?
You guys remember Tom?
Quercus is our land steward company.
We work with so they do a lot of our invasive treatment and then planting native species.
Right. So some of the Perian bumpers only talked about that's what we had planned with our street bank enhancement plan that we're doing.
So there's one aspect of it where we're reinforcing the bank, but then Quercus will take it from the bank back out with other native plans which helped filter the runoff and capture those blue before they get into the river,
which is what the university students were talking about with that bumpers own.
We'll be looking to do that all along the section of that new 16 acre partial reaction.
Good.
Questions to shoot around.
This is amazing and university students, thank you so much for this.
This was a really great conference of presentation.
I do have two questions.
One in terms of receiving feedback, whether it is process of the government or just.
As a feedback from this being here, how do you perceive us being able to monitor tabulate and correlate that.
So that we're addressing the things that are coming in. If we're getting a QR code, it's going to the website.
Are we going to do a survey monkey and if people plan on it versus come walk in.
Just so that we don't make the workload so cumbersome that we'll be seeing the things that are coming in.
That's my first question.
The second one, Greg, I really appreciate the collaboration of the school district.
I mean, science is huge science nerd.
So being able to correlate that, not just with the hustlers, but hustle on little kiddos that have to learn about leaves and trees and different things of that nature.
That may be rather than just focusing on high school, we can just district wide state how we can make this a combined collaborative initiatives.
I think what's going on in their community.
So we have a open survey feedback on our village website that goes to Stacey.
Stacey has a great job of clearing us out to whichever department we might need it.
So we certainly can use that as a feedback tool to gather that stuff.
Then I guess we would probably use engage the forest for if we wanted to go more in depth to get the survey feedback and do another survey down the road.
The other one, like University Alliance person, Lola, who will be here at next board meeting.
She used that first survey that I shared with you originally, right?
So we got good results from that.
There's 250s or maybe 300 respondents to that.
So using engaged forest and a social media platform, we can drive results back to that to find out and meet that 80% satisfaction survey that students don't know.
I just kind of had a quick follow up question, because I think she's a really charity, but when it comes to the QR code, do we have currently on any of that?
Yeah. Okay.
I was trying to think.
On the trail.
On any of the trails language.
And if we see like a good feedback and manageable, is it something we will be willing to put, you know, throughout all of our trails so we can also manage issues.
Yeah.
So right now, the only QR codes we have are on our map signs, but we can totally add to our roads on any sign.
It's super easy on that.
Stacey is really good at it. So.
Yeah, thanks guys.
Remind me.
This is the construction last year.
We didn't have it in the budget for not sure to be constructed.
So it'd probably be a 20.
We'd probably be looking at a 27 year budget plan. So hopefully we can work with some volunteer partners to start getting a design and doing walkthroughs and then get an estimate on price for 27.
And then would your, your contract company manage the bar and all that move forward to your team eventually take that over.
No, so Quercus.
They'll manage the entire site for invasive species.
They know what they're looking for. They do all their stormwater basins and natural areas. So.
Any other questions or comments.
If not, I thank you guys for really good work and thank you for slowing down so we can hear you a little bit and sharing with us all the hard work you did. So thank you.
Thank you so much for having us and to have a great rest of your evening.
Thanks guys.
Great job. Thank you.
All right. With that, we will move on to item 4.2, which is a presentation regarding.
Do my own. Okay.
The presentation regarding this school impact tools from Alex and for sure.
So.
Not, not for sure. Sorry.
Titular.
Vice is a consultant of a use for this event. Colin is online there.
He just shared his vision.
For a little bit of context, because I know I'm not everybody was here when.
This is coming through.
So when we initially went through this process to look at the fiscal impact tool.
In April of 2025.
Awarded a contract to teach their advice to basically put together.
A tool in a spreadsheet form.
To help us at a stack level, analyze the fiscal impacts of various developments.
And also various land use decisions.
So re donings, things of that nature.
And.
This was essentially worn out of desire to kind of.
Remember heads around the growth that we've been experiencing as a community over the last.
Close to a decade.
So I'll turn it over to Colin to go through the presentation.
But if there's any questions on sort of how we got to this point and have an answer.
Otherwise, Colin, feel free to run.
Run with it. We do have a power point.
Calia brain your bill. I guess we can pull that up. There we go.
And there we go.
Yeah, good. Good evening, everyone. Colin Mackewini with titular vice.
Are you able to see my screen sort of move back and forth?
Can you see that, Alex? Yeah. Okay.
Yeah. Well, Alex did a great job of sort of introducing the effort.
Didn't want to get too far in the weeds tonight. So we just really wanted to present.
Kind of what the impact of the fiscal impact tool is or the fit.
What we're trying to accomplish with it and then.
Pulled out a few figures from from some development scenarios.
Just to show, you know, kind of, you know, in real terms what we're what we're talking about.
As Alex mentioned, you know, this can be used for a variety of.
Development applications, growth applications, even sort of what if scenarios when it comes to annexation or rezoning some land use.
Really, you know, the idea is to help supplement that the public policy.
This would be one of those items in your development approval process.
Addressing that the fiscal side of that of that growth.
A number of sort of influencing factors here.
We look at your current base year. So we're thinking about your current budget.
What is the cost to, you know, hiring police officers? What is the cost to.
Buy more land in current dollars, but also what is your current level of service.
And so what are the number of acres you have per person for parks or.
The road maintenance costs associated with vehicle trips within the within the village.
And so we're using those as sort of your concrete sort of base base levels as we grow.
We're going to continue those levels of service into the future.
What are the costs to continue those levels as we grow when we're looking at specific development scenarios.
There's a whole bunch of sort of land use prototypes we have in there.
So we're thinking household sizes by types of homes, vehicle trip rates.
When we're thinking retail versus office or industrial and a handful of different levels of sort of land use development types within those categories there.
It's a 20 year projection. So you have a number of different phasing elements that can be at play in there as well.
Now there's a level of marginality is, you know, in these tools, we try not to take an average approach.
And so we do these deep dives and in public safety calls to understand really where where those drivers for police or for EMS or for fire.
Breakdown different department staff, because you have a handful of sort of enterprise funds or or tids that are funding portions of those staff types.
And the tools examining only that sort of tax supported village wide operation infrastructure costs. And so you may have four clerks, for example, but one FTE is associated with the enterprise funds or the.
Tids and so we're only examining the FTE that's supported through general tax dollars.
The fiscal impact analysis just sort of, you know, what is that is, is really the revenues, property tax building permit fees.
You know, we would compare that to the cost to serve on the operation side.
What is the road maintenance associated with those new vehicle trips.
We have to hire new police officer, what are those costs and replacement schedules with swing sets and fire engines.
And we compare the two. So, so in some cases you're going to see a net surplus or net benefit or sorry net deficit and that's that's the fiscal impact.
Just an idea sort of visualization of how that model that Excel worksheet works.
As we had these land use profiles in a development scenario so Alex or bill will input, you know, this, this 20 unit subdivision or 10,000 square foot retail space into the tool.
And that will sort of flow through our demographics will project out population and jobs and police calls and vehicle trips.
Then that flows into the cost side of the tool but also the revenue side.
Capital costs, like expanding infrastructure, but then also impact fees for parks and fire.
And then you'll ultimately get a sort of results database let's say with with a number of different outputs related to the cost and revenues.
Now you're going to have some developments scenarios that have positive impacts.
What does that mean? Well, that development supports additional operations or expanding facilities necessary to accommodate that growth really helps sort of provide that long term fiscal health and sustainability to the community.
Now, if there are negative impacts, what does that mean is, is you may have to lower your levels of service, increase revenues or delay capital expansion.
There's other ways of looking at, you know, developments and so the fiscal impact should just be one of those sort of items when you're going through the approval process.
There's also ways of examining that that fiscal impact that monetary sort of impact to the budget and another one would be a break even analysis.
And so you might have two developments they both create an overall surplus to the city or to the village, but one breaks even right there's a sort of return on investment to the city over five years.
And that's actually better, you know, compared to a development that might take 10, 11 or 12 years to break even.
Not, not wanting to get well, well too much into sort of all these slides.
But a fiscal impact is different than an economic impact, those economic impact analysis.
You know, they're looking at the economy at large and so it's not necessarily your budget that they're examining.
There's going to be benefits to the public, but also more so to the private sector, these economic impact analysis and they're, they're more regional.
You might see a, you know, Dane County or potentially a, you know, statewide economic impact analysis and they might have big grand numbers when it comes to the economic job generation and salaries and spending associated with with a certain development.
But that might not translate specifically to your budget.
And so it's important to understand the differences there.
This tool is also different than the annual budgeting process that you go through.
You know, municipal budgets are revenue constrained right we can only gather as much revenue as possible and we have to fit those costs within that budget year over year.
Where these fiscal tools aren't revenue constrained and so that's where you're getting it get surpluses or deficits.
Really to forecast those expenses needed to maintain that current level of service.
A number of uses with these tools you can, you know, along with sort of development scenarios you can do some sensitivity testing to property values that's in the main revenue driver for the village.
And so you might get, you know, one development scenario hundred single family homes and run sensitivity testing.
Okay, 100% of market value, 80% of market value, 60% of market value and how does that influence the overall fiscal impact.
You can do sort of informal, you know, internal testing sort of what if scenarios if you're looking at it, your track of land.
Zoned industrial, but what if we rezone it to single family development and what would the revenues associated of that be if it builds out compared to cost to serve that new development.
This is in Excel form so it's not necessarily a black box you know Excel can be pretty daunting in itself but, but it is sort of very, I would say, malleable in a way you know if you, if you have good understanding of Excel which which your team does.
They are able to sort of flow through those calculations to make sure that there is transparency when it comes to these, these outputs.
There's a structure to it and so this sort of this front end where the user include the scenarios.
Then the guts of the model right the middle part is where all those calculus algorithms happen.
And then you get the outputs and really hopefully Alex and his team or the other village staff will really be working with the beginning and not the middle, because that is where all the, the work has been done to hopefully calculate those impacts.
So I wanted to sort of go through just kind of you know a few few slides here of, of how the user is going to input the tool into the tool and the outputs of certain scenarios.
So in Excel so sort of really sort of rudimentary, you know, out there screenshots here but you could go up to three scenarios.
And then you'll get, you know, one scenario and three different sort of sensitivity testing or three separate development applications.
In this case we have the homestead edition.
Bueller farms in the quick trips campus.
If it's in a kid or not, and then which they're there in the model then put out the sunset year so it's important to think about if it's in a kid when it's sunset because those revenues as property tax revenues are kept within the tail until it expires.
So that does have a very meaningful effect on the impacts within this tool. So I'm going to go through the results here.
Keep in mind that homestead is within a 10 through 2030 and the other two developments here are not in a 10.
There will include sort of those detailed growth projections. This is a belief for homestead edition so there were 59 total single family homes you can see it broken down by eight seven different types of home types.
You know, demographics and demand associated with with different types of homes and we're trying to capture that here. And then you have about 13 I believe or 14 non residential or commercial types there so this development included also a small scale retail of 4000 square feet.
You can see a sort of constructs within the first couple of years of the 20 year period.
We'll get more about those land use assumptions. On the residential side we're looking at persons and students per home vehicle trip generation police calls fire and EMS calls highlighted and sort of as rhetoric gets the the higher that that factor is
for single family homes with four bedrooms or greater have the highest impact on most of these demanded indicators.
Fire and EMS calls are greatest for the age restricted single family home and multifamily home that might not be a surprise there but diving into that sort of call call databases to understand that.
And then a variety of commercial types here and the demand indicators.
Now really important, you know, I kind of touched on this is the property tax and the element there so that the nuance with the kids is, is there's property tax being generated but those are being kept in the kids until it sunsets.
And the fit the fiscal impact was only examining those.
And so there's a pretty substantial deficit year over year until it sunsets and there are other revenues service charges for services building permits and impact fees but but a vast majority is that property tax.
And so there's a real big sort of bifurcation of if it's in a today or not.
Different ways of examining costs so here are all the different village wide tax supported departments and divisions that were examining anywhere from general government police fire public works parks and community development and including the library as well.
And different demand indicators. So we're really trying to not just say hey, as the population grows everything is going to grow with it there's different ways of examining those costs.
Also, and we did produce a sort of user manual that goes into sort of the nuts and bolts here but the FTE is then broken down only looking at the tax supported portions.
So, for example, the on the administration department, there was sort of rolled up admin and specialist FTE staff there's eight of those and four of them were associated with tax supported operation so half of them were supported through enterprise funds which be your, you know, water rates sewer rates.
What was the other one but yeah your enterprise funds and then and then the tits also supporting some of that FTE.
There's a capital component to this too so you have your, your general government to the village halls going to expand as you hire more FTE public facility public works facility is going to expand with vehicle trips your parks are going to expand based on population.
So just giving you an examples here of sort of level of detail that the FTE is examining.
You're going to have a couple of sort of screenshots of the end end results of these scenarios.
So you have your homestead addition in the orange view their farms in the blue quick trip campus in the purple there.
The first two had a residential components and single family homes and then multifamily homes and the dealer farms.
And then the quick trip campus was that large sort of distribution warehousing application.
Now we're going to get into some a lot of numbers like dollar signs here.
So this is the revenues so sort of examining these separately revenues over 20 years.
This is in thousands. And so for example, the dealer farms actually generates the most revenue 11 million dollars over 20 years span.
The other two about half of that, you know, 20 years is kind of hard to.
So, you know, that comprehensive, you know, that's such a long time period.
So sometimes we look at the annual average over the 20 years.
And that's more like 384,000 for the farms.
So that's the revenue side there's expenditures breaking that all down by the different departments I showed.
You also have capital expenditures. So big element here on the dealer farms is we're generating a whole bunch of more residents.
And so to continue our park level of service, we're going to have to expand our parks through acres and developing those acres and trails.
And there's a cost associated with that and that's about two and a half million dollars over 20 years for the dealer farms.
Different ways of looking at these net fiscal impacts.
We can break it out by the revenues in the one time capital revenues and expenditures.
And we're doing that here in this figure.
You can see for all three scenarios on the top of this figure, they are generating net surpluses on the operating side.
There's actually net negatives on the capital side.
But if we combine those to each, each one of these has a net positive to the municipal budget.
Homestead addition about a million bucks over that 20 years or about 50,000 annually.
Bueller farms just about the same more revenues more expenditures, but we end up getting a very similar result.
And then the quick trip campus actually can see generates considerable amount of revenues compared to their expenditures quite not a lot of cost to serve.
That warehouse and distribution center. So in this case is four and a half million dollars over the 20 years or $200,000 and.
Kind of hard sometimes the bit to sort of think about those in dollars so you can visualize those in these charts here.
This is non cumulative year over year fiscal impact.
You can see in purple, the quick trip campus immediately right at right at construction is delivering surpluses to the municipal budget.
So just a year over year supplying the surplus.
Then you have your your Bueller farms in the blue homestead in the orange.
And you can see year six was it your five.
So when the homestead did comes expires and then that's where you get those net revenues coming on to the books and getting surpluses there.
And we do have replacement cycles showing up here and so further out in near 2040 for the Bueller farms we have all that park infrastructure that needed to expand to address those those new residents.
But then we have to replace them in 10 15 years and that's showing up there as well.
Lastly, here's a cumulative chart.
Quite straight up right net net surplus year over year so we're just sort of growing into the year in the out years.
But you can examine those break even periods and the cumulative charts so the Bueller farm.
Similar overall impact to homestead but it breaks even or sort of you get that surplus to the village budget earlier compared to the homestead there.
And so that's an important maybe distinction when you're thinking about these surpluses.
And that was all the slides I had kind of went through that real quickly but but wanted to open up for any discussion of questions.
So the slides were not in packets but I will absolutely make those available to everybody. Thank you. That would be very useful.
Yeah, and I'll just add, obviously open questions but from a staff perspective, it's a great tool for us to do long range planning as we look at different land uses and comprehensive plans.
Various projects, it's an input to be combined with the rest of analysis right it's not the way that we're going to run every decision but it's a great input to those.
Great venture. We'll take questions and I just want to thank you guys. This is again the results of some things that a lot of you brought up a lot about looking for a way to assess what some costs might be or what we might expect for impact is and things.
So this has been very helpful and a good start.
Yes, Jim.
One question I wanted to go back to a slide where said single family housing, I think it was a four bedroom.
Yeah, and I wrote down it was $750,000.
Yeah, and I noticed you attributed the same at least in this example of number different subdivisions.
And I'm just wondering does this model allow us say the changes to 750, because I know we're holding any more traditional zoning and different things too.
So I hope that will be scalable.
That's a great question. Yeah, yes. Yeah, short answer. Yes, you can change it but but those were.
I want to include them. You can see it in yellow actually.
We did a few trainings with Alex and his team at that the yellow cells are sort of the ones that you can user can change.
And that would be important right property tax being essentially that that main revenue generator is market value, you know, related down to assess value is going to have a huge driver on the revenue side of the equation.
I want to make sure that that is capturing truly what the costs are going to or the values are going to be.
I'll just add that in that scenario for that particular neighborhood that's pretty close to what is existing there for the average of some family owner. So that would be the only said addition that area.
I think it would be very useful to have the slides.
I really appreciate your putting the work into this. I think this is going to be a useful benchmark for us to have as we do complaining and other planning, and I think it could be helpful to the school as well.
I am really anxious to see the actual slides and spend some time with me. So, thank you. This was a good before and sorry I confused.
Tischman with Tricia.
All right.
At least we didn't have to say McElwee. That's that's a harder one.
Any other comments or questions.
Okay. Thank you very much. That was a lot of work and we all appreciate it.
Yeah. Thank you. Have a good evening.
All right. We will move along then and do our updates. It is.
We've got about seven minutes. So we will go through that and then we will start a regular board meeting and go through that agenda.
So, if I have an update.
Yes, we're changing.
All right.
I am going to Carol Thompson. No.
Someday you're going to have.
Yeah.
All right.
But we can always count on.
Thank you.
I wouldn't want you to have too much spare time between just a couple of things.
We try our best to do like half of November for alternate side parking warnings.
But unfortunately, somebody in a sense of humor this year and drop the foot of snow on us.
So we had to start a enforcement couple days early.
So that's often being active. If you get calls.
That'll be going down through April. So.
Thanks to the public works crew. I know I spent time Saturday watching national weather service stuff or emergency management trying to see where we're falling in the storm.
But the I talked to Greg in the afternoon.
They were coming back into plowing keep the streets open. I thought they did a pretty good job considering the wind and everything pulling snow back.
So I appreciate the partnership and work with them.
The P D to be hosting our.
Seventh year sort of each winter wonderland for special needs families in early January.
I'll get you more on that case. We'll just have to be.
We are seeing a little bit of an uptick in retail that's pretty consistent this time of year.
From our from our retail businesses, but we're deploying appropriately and trying to stay on top of that.
But they're just getting hammered right now. So.
And then last but not least, we invite you to follow along is our office making another various this year so you can watch the story or our Facebook page.
He's going to be kind of an inquisitive poll with the community this year to see people's preferences around the holidays. So.
Thank you.
Public service update.
I'm a gentleman.
I'm a very proud of my crew. They did a great job Saturday night, Sunday morning in care of the snow.
Came fast and quick, but it was nice to have it down and know that we're ready to go and we're able to tackle that.
That means the end of the lead back truck unless we get a significant melt really quick.
So I know some folks know where you have some leaves at the curb and we didn't quite get to or other things.
You know, when this all goes away in the spring, we'll get the lead back out for one or two trips early spring to get whatever's left over so.
I apologize for that.
We don't have on the agenda for this meeting that water is service applying service plan.
I will bring that back to summer 16th for your approval that so we can get it submitted by the end of the year for the DNR.
And heard back, we had a couple comments, we're just finalizing some things in that. So we'll have that back next board meeting.
And then one other thing we were notified that we are the 2026 Wisconsin chapter of the Wisconsin.
The American Public Works Association for excellence and snow and ice control for population 10 to 25,000 people.
I want to say Greg, he's going to deflect.
But Greg jumped on this very quickly back in probably 2020, 2019, somewhere in 2018.
And was instrumental in making sure that we do proper ice techniques or salt.
Ice management techniques with proper solving adding be juice to that.
Calibrating our machines, so we're not putting on too much salt, which is probably saved to the use of one third of the amount of salt we had done in the previous year.
So there's three categories, small, medium, large, or in that medium group.
And so we'll be awarded that at the public works, the Association of the WA Wisconsin chapter, meeting this spring.
And then we're automatically nominated for the national.
So that conference is in Cleveland. We had already attended plan to attend. So this was happening to be. I don't know that we'll actually win at the national level, but we're going to go to that conference.
We're showing ice control as well. So it would be a good thing. So, but.
Pretty proud of it. Pretty proud of what we do here. So, thank you.
And we're proud of you too. And the streets were cleared.
Emergency vehicles got through. I got out of my breath. What it is for me. Oh, thank you.
All right. Alex, community development. Nothing.
Other than we did start demolition. Right.
Okay.
I can definitely finish up on that.
Quarter where the old liquor store is.
Administrative services update. Callie. Do you have anything?
Just real quick.
Go over 24th, the villagers seemed a petition for drug legislation.
So,
there is a 15 day period for review of that.
petition, which we are in now the date that is due, the petition review will be done is December 9th.
So we're to come at the next meeting, the right now it is in the review process.
Thank you.
5.7 community enrichment update in recreation.
Is that you? Are you Sam in?
Yeah, I'm sure so tonight. So our Sam or Greece.
So this week we have the holiday tree lighting, the candlelight hike and we still have our shop local event going on, even though it was a snowy day on Saturday with that kicking off.
And then I know we kind of chat about it before the meeting started, but Reese had her baby on Friday, baby boy.
And then Sam's been busy with basketball. He has currently 198 kilos signed up for K through 1st and 2nd grade lead. So, and he has 59 signed up for the traveling the basketball.
So busy time this time of year for everyone.
That's wonderful.
Yeah.
Anything else? Yes.
Yeah.
That would be a question for Sam.
You know, he's like organizing. It isn't started. Yeah. No, not yet. I think it's after the new year, I want to say, it's usually in January. I know he's working on all the bags and stuff like that. So I think it's in January. So.
Yeah.
Okay, perfect.
The travel basketball already started with practices and then the end households start right after the 1st of the year.
Thanks, Sam.
Yep.
And what time is the tree lighting?
The tree lighting is from 5 to 7.
On Wednesday, 5 to 7.
Thank you.
And the candlelight height is 5 to 7 as well at Western green.
Then say 9th.
All right.
Okay, great.
All right. Thank you.
I will ask if there's anything else coming for this.
I have no work session.
If not, and entertain a motion to adjourn.
So we'll go.
Motion in a second. All those in favor signify by saying aye.
We will adjourn at 6.01 p.m. and I will know we'll take a brief break.
Five minutes, guys, and then we will start our regular board meeting.
I will call the village board meeting together on December 2nd at 6.10 p.m.
I would ask Kelly to know a roll call.
I would ask Jan to lead us in a pledge.
I pledge to bring the justice to the providing.
How do you have the city so that America.
And to do the republic because she says.
One nation under God in the visible.
All right, just a couple of announcements for me that I don't feel has any.
The one thing I will ask people to note.
Is that a regular sound and camera system is down.
The staff have put together this other system. Thank you, Amazon to work tonight.
But it's a little different. So we may be looking at different places to see screens.
You guys, I hope can see is this one.
We don't have our monitors here underneath either. So we're trying to sort through all of that.
But thank you, John and Greg worked a lot of time to give us all set up for tonight.
We appreciate it. We knew.
The other announcement I would have for tonight is you'll know that we have public appearances appearing under specific item numbers.
So that we can have comments on items on the agenda and then again at the end.
So if you're here for a non specific agenda item, we will have those general public appearances at the end of the agenda.
We have a number of business items to get through. So unless someone else has an announcement, Gary, right, Randy bill.
We will proceed with our consent agenda.
And I would ask for emotion. Well, first is there either item does anybody want separated.
Motion through the sentence agenda. Okay. We have a motion. We have a second.
Excuse me. We have a motion and a second.
All those in favor signify by saying a motion carries. Well, opposed.
Motion carries. It's approved. Thank you.
Presentations. There are non listed.
Old business. There's non listed. So we'll move to new business. And the first item on our agenda.
Is one brought forward by a trustee. And that is a point one.
Discussion regarding board room decor meeting standards and public appearances.
And we will have bill and she.
So.
Yeah, this item was.
Positively ended up with a general by.
I'm going to leave in regards to the processes within the board room.
And I understand other trustees.
We had questions also about the core of.
Kind of what some of the meeting standards are.
And as you see on the agenda here, we've made some changes to.
Where the public appearances or public comments are.
However, if we are to mainly changes to.
All public comments are to be.
Regulated that is by policy. So.
And adopted by resolution. So any changes there.
We'll need to be amended by resolution.
Do note that we.
As far as processes.
For readings and processes.
That's in the.
And so if there's any changes there.
We would need to first draft an amendment to.
That ordinance.
We don't currently have a policy on board version.
That's the their category.
And so if the discussion goes there tonight and there's a desire to get.
A policy on board.
The court would have to bring that back to you.
Item.
Point one point three, discussion and possible action.
That provides an opportunity for you to take action as to direct staff.
To address these items and bring them back.
I'm not necessarily on the ordinance or policies.
Okay.
Okay.
Thank you so much. I did ask for this to be what I'm the agenda.
So that we get to discuss it.
Or just even take a look at it.
Just noticing how long numbers flow or how our board meetings flow.
I wanted us to just take a step back to see if there was a way that we can address one.
Just having a seamless, transparent, but also who we do and respect the way of.
Receiving.
I love those rules. I feel like that.
That approach allows for us to have meetings that are concise to the point with some decorum.
And everyone understands how they flow into the things of that nature.
One of the things that I also noticed of the rolling.
It's been growing in our meetings about how we flow when we're discussing items.
And whether trustees are addressing the chair versus addressing each other.
The fact of the matter is we all represent the community.
We're all talking to different community members.
And so we're bringing that the holistic robust perspective.
And so it would be nice to be able to express that and share that without having a whole lot of back and forth.
Because people really are privy to that, especially if they're online. It's really hard to follow.
The other statements going on. And so as it pertains to just the flow of the meeting and how we address topics and address the community and address one another.
I think, you know, like if everything that's going on, that's one of the.
The quick fixes that we do have in terms of bringing that civility, continuity, respect, and also.
Getting through our budget items in a timely fashion.
You know, we get out really, really late. That's because sometimes we're just going back and forth when we could just continue the topic and over.
So I really didn't have anything about public appearances. It was really for help the flow, the quorum and how we can bring back the focus when we get together and meet as a group.
Okay.
Any other questions or comments from other board members.
Yeah.
I'd say I'm planning and zoning for quite some time and the village board of this.
I'm going to go.
Even further back to land.
I was a president or council chair, I guess, was the term for.
We had a church and we had controversial things. I mean, we have controversial things here too that we talked about.
But I know one thing that I very much focused on is when we had large public input from the congregation, but.
Everybody in the public was addressing me as a chair. They weren't addressing other people because there is.
There's an app for people that started dressing people out on the floor or saying like.
Jane, you mentioned like a pause and stuff like that. I say, no, you're dressing, say that.
The council or the trustees here.
Specifically, you're addressing the talking to the presidents of the whole estate is on an individual or, or not necessarily everybody else in the room.
I also did that, say, at the board to when the trustees talk that you're actually talking to the president, not necessarily other board members.
And when somebody has the floor.
That's a term that I use. I think it's a term probably used one of its rules that you have the floor to be really pushed before.
So it's your turn to talk until you're done. And I know that was some particular I did back when I still try to do it to the best extent I can.
Now, but I know I have a lot of that stuff myself too. But I think that is a good comment that they talk about in private rules or whatever is that I think doesn't really help them.
You can feel more comfortable.
Thank others.
Brad Alicia Jane.
I'm just thinking that I'm reporting what does she draft and Jim are saying long lines of communication and the flow of the meeting and trustees addressing other trustees.
I don't think that we should be doing that and that's been happening.
So I'm going to want to balance with you guys.
And play.
Do we have any comments or suggestions for how you might like to resolve some of this.
All right.
I know that there's a lot of different trainings that the week has in terms of Robert's rules and it's really robust.
It would take a really long time. So I was wondering if maybe the staff from put together some of the things because you're at these meetings with us as well.
And I think staff feedback is imperative because we're a team, we're family.
And I think maybe in terms of Robert's rules, it's a whole thing and everybody implements it in different ways.
Maybe we can just take a step back and the staff can take a look at what are some of the roles that we definitely helped to enhance our meetings where constituents are feeling heard.
Trustees are feeling heard and the meeting is flowing in a way and then maybe get that information back to all of the trustees so that we have a unified understanding of what they are and that we can implement them or then hold each other accountable
and really getting permission from one another because we're all adults, right?
We're going to do what we're going to do as adults, but maybe as a group, or he's a group, we can agree to follow and then agree to hold each other accountable because one of the things I don't want is to have all these different ideas, the rules with no team.
And no way to get them in a way to have all of them.
So that would be my suggestion.
Robert is really huge, but we don't need to take all of it, just what will help us be more efficient so that we can stick to what comes to the meeting.
They're really getting what they need and have information from the forward decision and discussion without a lot of static and if you're online, you can really pay attention and hold in on what's going on and not feel like you're lost in translation.
That was my suggestion.
We'll work out.
I will, I believe that the way that the ordinance is written is that there are specific procedures to be followed by an ordinance and then there's a reference to Robert's rules in the ordinance.
So there's a specific process of procedure that I mean one follows.
I'd recommend that that you can help with different burn English rules.
But we can take a look at that and bring back some suggestions.
And there.
Okay, Jim.
Here's one thing that I've sort of stood on is I'm not reading and my risk rules about a small committee that you're given a lot more discretion.
Say for instance, like the chair actually stating opinions and different things like that.
Yeah, and that's a lot of the way we function and say like I'm for sure like the planning and zoning and other committees I've been on.
The chair can control the meeting a bit more when it's a small committee.
So I know in those instances we don't necessarily fall or say Robert's rules to a T because of that.
Say that whatever I read.
Yeah, and I guess sort of the goal on the foot to she just said I'm a bit wondering or asking the staff is like, how far do we go outside of Robert's rules and maybe we knew what we're doing outside Robert's who goes.
I think we do it traditionally so it's sort of become policy around the policy, but it'd be nice to know all of those hours to actually have the knowledge to say, yeah, that is what we wanted to.
Yeah, I wonder, I guess the follow up question, maybe for Alan.
Those small committees does have a fire to do it forward.
I know we're still small, many based on the number, but being that we're statute tutorial.
And whatever the company that we're in the Wisconsin Institute for our statutes.
Does that click is out of being small committee.
No, any Robert's rules are not required by statute.
Your Robert's has Robert's is designed for big, like Congress, the United patients.
In state legislators.
There is a, there are exceptions for small lines generally less than a dozen people, especially.
A lot of the formality don't find it.
Even under Robert's when you're playing, which moves.
But a lot of the dots, I think, for example, if you want to speak, follow Robert's.
You're right.
You can address all your comments to the chair and you address the chair only as bad.
Okay.
Yeah.
Oh, man.
Press.
Every time you refer to her, you prefer her as bad.
Press.
Everybody in here is referred to as trustee, whatever.
Do you want that formality or you know, family has trust in hell and do that.
So I mean, you can go as formal as you want.
If you go with the strict Roberts rules for a large organization, you're going to be very fun.
Okay.
You're not going to be.
The people who know the rules are going to be the usual rules against people who don't know this.
You know, those are the downsides of, of getting too rigid in the rules that should apply.
Certainly, there are some things in Roberts that you don't follow that would.
Make your meetings run quicker.
For example, the trustee only gets talked twice.
And that's never been enforced.
I'm not suggesting you enforce it.
But if you want to show up your meetings, you want to make them.
Go north smoothly.
People are going to have to figure out what they want to say.
But what is their time to say it?
And because they only get two chances.
Okay.
You know, do you want us to suggest those kind of rules to you or.
Or not.
I mean, that's, that's kind of what I think.
Do what I are thinking right now is.
If we're going to come up with a set of rules.
Where do you want us to fall on a life of four valley versus.
Can she have an eight and.
Full exchange of ideas that have been.
Yes.
A little research at the Wisconsin League of municipalities.
A little research into some of the Wisconsin League of municipalities.
And they indicate what they call the voting box principle.
Where you don't go too far.
This way you go too far.
This way you find a nice middle ground.
I personally do not want to end up with the formal.
Robert's rules. I mean, I think clearly we.
Stick to those in terms of motions and, you know, things like.
Running to the meeting.
Yeah, that's my success.
Find a nice middle ground.
One thing I will say is.
We have used.
The one thing I will say is.
Well, we have used the ordinance.
Um, historic practices.
And Robert's rules.
Robert's rules have never dominated.
Um, they have been used.
Um, for instance in Robert's rules in tighter meetings when I've been in larger forms.
I can say you have one minute or three minutes or four minutes to respond.
No two questions. I mean, we can live it.
Or in input into a topic.
Um, use around Robin fashion and not back to until we're done.
I mean, there are a lot of things that can be done.
To make the meetings go go faster.
Structuring the agenda differently is one thing we're trying.
Um, because I agree we need to get through the business of the board.
This is a business meeting for the village.
Um, that being said, we want to have room for input.
We want to have room for people to listen and make good decisions.
And, you know, what you're interested in, which are expertise is for my experience is always dominated.
What kinds of comments you make.
Um, and we've tried to allow for that to happen.
But, you know, I think the first thing we should all do with my recommendation.
Is to read the ordinance. I don't know if all of us have read and understand the ordinance that runs our board meetings.
Um, and I think that we should do that.
Um, we can enforce the forum and keep things moving.
Um, we need to pay attention to getting the business of the village taken care of.
Um, and hearing from getting input. And we, we also need to think about where we're getting that input.
Is it just during public presentations? Is it that hearings? Is it that information sessions? What other time do we need to put in to hear those things?
So, as I've thought about it, that has been by a nation to think about, how will we, are we going to do some of this story?
Are we going to move on? You know, how are we going to deal with this? So I threw that out there.
Yes.
I think coming to absolutely right that there is a middle ground that we can hit. We can tie things and things up.
But I would hate to sit here and start looking, but for many of us that this was a discussion and sometimes somebody said something that sparked something another question in being a.
I mean, we're here to ask those questions, make sure we get the answers of all things that are being presented to us. So we're going to.
We're not going to do that. We're not doing our jobs, right?
I would hate for us to sit here and Madam President, you know, wait for somebody to talk bearably about the subject and then disagree about the subject before anybody else can say anything else on the other side.
But there's a lot of things that we run this strictly. It's just not going to be conducive to moving the meeting faster. It's going to slow things down. I think, or just like what we're just going to check a box and move on.
I think it's a little round.
Thank you, Brad.
Any other comments or input?
All right. I guess with that, I would ask that board members take the action of making sure you've already.
And think about it. And if you have faith in, let myself or bill or I don't know, and we won't receive it from there.
Anything else?
Yes, Jim.
I guess with our research, is it just the ordinance or do we have policies? I guess, can you just let us know what we are reviewing or doesn't have to be now, but maybe in an email.
The only thing that you have in the right is the is what's in the ordinance.
I think it is.
And your policy on appearances. I think those are the only two of the documents that you have.
All right.
If that is the end of your comments, we will move on to 8.2.
Resolution.
Twenty twenty unless there were no public appearances registered on this.
All right.
Eight point two resolution twenty twenty five dash one oh eight.
A resolution approving an agreement for quick trip in.
Response to the village of the forest independence day by our work celebration.
Tricia.
The real Tricia is going to run us through that.
So thank you.
And bill is here to provide supportive information.
Exciting.
You wanted to get someone to do this.
We're excited to share that quick trip is.
Excited to help cover some of the costs of the fireworks for us for our 4th of July celebration and.
They're presenting to be.
It's a contract for a couple of years or it's a term contract for us for five years.
That's what we're looking for.
So I'm bringing it to the board for your approval.
They're always looking to be a part of our community and trying to support us.
And they're just a great company to have here and the forest area.
So.
Turn it over to you guys for any kind of questions or fill in anything to add.
So.
All right.
Trustee.
You call me Colleen.
I would like to make motion to approve that.
Second.
We have a motion is that seconds.
We'll miss this room.
She goes first.
Okay.
And other comments questions or discussion.
Yes, Jim.
Thank you for acting on this quickly.
But I just want on the agenda that we have public appearances before the actions.
Anyone registered.
All right.
Yes.
To just want to say a good job and really going after figuring out a little bit.
We can still have I want to still celebrate as a community.
I know that the changes that have happened over the last two years.
It was one of the things that almost didn't happen.
And so I just want to say that it also is a that I really appreciate the partnership.
A quick trip is having with our community.
They are invested in a show up all the time showing that they're invested in want.
To be a colonial partner with the village of the forest.
So I hope that you can very, you know, I appreciate it.
And then partnership and continue partnership with the forest.
Thank you. Thank you.
All right.
We have a motion and a second.
I would ask all those in favor to signify by saying I.
I oppose motion here quite.
Motion carries and I hope we'll share our appreciation.
Yes.
All right.
I have 8.3.
This ordinance 2025 dash 038 and ordinance amending section 2.05.
The divorce.
Municipal code regarding procedures for expenditure of village funds.
Bill and now.
Are we going to do a staff presentation? There are no public comments registered on this one. So we will.
Listen to their presentation.
Yeah, so this is having to do with current language and ordinance in regards to purchases in procurement.
So this is an item.
We've got the policy for in a previous work session meeting.
And you had an opportunity to review that.
That policy is the next item on the agenda to be adopted or a request for that.
Or adopt our resolution.
However, this change the ordinance here does amend the language.
To allow for us to make changes and to defer to the resolution and policy as.
The book here process.
Okay.
Any comments or questions.
Did everyone understand that?
Are there any other comments or questions on this ordinance?
Okay.
If there are no other comments.
I would ask.
We're a motion to approve.
Any, did everyone hear everything? Okay. Comments or questions on this ordinance.
Okay.
If there are no other comments.
I would ask.
We're a motion to approve ordinance.
Twenty, twenty five.
Is there a second?
Second.
We have a motion and a second.
Any further comments or questions.
I have to go.
And just.
He didn't.
You were.
I thought sleep.
Yes.
All right.
All those in favor signify by saying aye.
Opposed.
Motion carries.
Thank you.
All right.
Resolution twenty twenty five.
Is your one zero nine.
A resolution adopting a purchasing policy for governmental.
Purchasing and contracting.
Bill and how.
We'll have a presentation.
I know of no public appearances registered for this one.
So this is a adoption of the policy.
The resolution having to walk through the policy itself.
As stated previously.
It.
It.
Defines policy goals and objectives in regards to purchasing.
Things like equipment, contracting.
Also talks about and talks through the different definitions.
So.
What does the purposes are or maybe the sources of it.
Talks about form of cools form of bidding surplus property.
And then also defines the different roles.
And what limits are.
Required for those for each of those roles.
We do have again limits defined.
For department level.
You can approve or call to five thousand dollars.
Well,
it's a better sooner than finance department from five thousand.
Twenty five thousand.
And then anything above twenty five thousand.
Would be.
To be.
Could be approval by the village administrator and more.
The department had more.
I believe.
It talks through.
How better payments are made.
Talk to versus some process of seizures and specific.
We construction projects as required by building bidding.
My state statute follows that process.
Talk about petty cash and handling petty cash.
And then.
Talk a little bit more about some of our regular purchases.
So, versus that we do, we're kind of deadly.
Point of purchasing.
Where, as you know, we've moved a number of our equipment purposes from our operation fund to our one more hundred.
Is my capital fund.
And being able to purchase those on a rotation.
Join purchasing all persons thing and then discuss discussion of.
How do we.
Dispose the surplus property.
We do.
We didn't add from the last version, the accomplice of interest clause into this.
And the language reflects what's kind of major.
So, I'll pause there for any questions.
Again, this has been in your packet.
And so.
We think that this is a fair policy and represents.
Generally, the practice that we have in reverse to purchasing.
And contracting.
Well, we are open to suggestions.
All right. And this was in your packet.
And you've seen it most of it or most all of it before.
Now, do you have anything they had before?
Let me jump for a question.
Just one small point of information.
The policy is written to require public data and any public construction.
It's over 25,000 dollars, which is current state law.
And that's a bill pending in the legislature to raise that to 50,000.
At that point, if that is adopted, you have to turn it, whether you want to continue bidding.
And we're 25,000 working.
You want to change the policy to, to allow that.
But at this point, it's still.
Please spend money.
Okay.
Great.
I was going to make a motion to approve resolutions.
25, 1, all 9 as written.
We have a safe for discussion points, but I want to just start off with that.
Motion.
I'm going to be in the motion to be in a second.
Second.
We have a motion in a second. So.
What are your points of comment?
A couple of policies I would offer does suggest change, but it's obviously open to all of our.
Our opinions, but I thought the amounts for the department heads.
We have the administration and financial director or a good little, and I would offer it to go from.
Twenty.
Right now was five and 25, and I was suggesting 25 and a hundred.
Mainly for the ease of.
Say conducting business and the end.
Also, those were all items that were approved in the budget. That's my understanding.
So I feel like we already would have put in our input as a new exploring.
So I got from that.
Another one I wanted to bring up was under construction.
That in the talk about approval of some of the village engineer.
And the way I remember reading it is that I think was any change order have to come to the village board.
And I, I just personally.
With, I guess I'm relating it too much to my job about necessarily village practices, but I just know.
Most projects seems to have change orders. So I would just think we should have authority for the village engineer.
It's 25 or a hundred thousand that they would just have the authority to move forward.
I guess, in my opinion, just knowing how expensive asphalt and other instruction is.
I would offer the limit to be a hundred thousand.
If the village engineer thought it was appropriate.
Not necessarily having to come to the village board.
Another one that I questioned was the petty cash.
Add a $3,000 maximum. And I thought that was high.
So I'm a little bit interested in why it's 3,000.
I thought it could be closer to a thousand or even 500.
In other organizations, I've heard how they are lowering their mouth and petty cash, but I'd be curious.
And why it's 3,000 for us.
And then the fourth and final thing.
Is the ethics conflict of interest.
And again, this goes back to my history. I bought a hundred dollars is pretty high.
Or at least in my state job.
I'm pretty much.
I run on a zero dollar or I will be able to accept a five dollar beard.
So to me, they have a hundred hours.
So some of them that we can accept without being a conflict of interest seems high.
So I would offer for that to be lower to say 25 hours.
But again, I don't know if that's something we want to do right now because then the policy wouldn't follow what's in our other code.
So that would be additional change. We need to make if we would move to 25.
Those are the four things I wanted to offer for a discussion on this one.
Okay.
Other comments or questions related to his suggestions.
I would turn to staff on that.
You know, one of the things Carol and bill spend a lot of time in is monitoring control and.
And, and recognizing both the need to get things done and the need to have certain levels of authority.
So I would ask Carol about the auditors and bill is management.
And I would say that we have a lot of people who are already in the budget.
I believe staff would enjoy the flexibility to be able to improve purchases and contracts.
Up to those higher amounts. We started conservatively.
And we have policies and five.
Was generally comparable to other communities are doing.
And so I think the board needs to decide, you know, how much flexibility you are providing to staff.
To engage in those contracts and more articles,
and what comfort level you are at.
That being said, we do have checks and balances.
Through the staff level matches.
Looked in the department, but through the department and.
Then also through the finance, and then you see the chapters here at the bulge or also.
So.
I'm not going to argue against going up to an higher limit.
I think we are able to effectively manage that and be more efficient that way.
In regards to point number two.
I believe that's the change orders.
The way that it's been provides flexibility now for the ones who are to make those exceptions on the change orders and project by project basis.
I think that we want to write it in.
An exception or a specific amount.
I think we just have to keep in mind that not all projects are created people.
And that's some projects may not ever reset 100,000 and others.
Well, so again.
We can do it several different ways, whatever you prefer to add and we can have that language if you want to put that maximum amount there.
In regards to petty cash and I have other departments here.
Maybe it will speak to this.
But I think it's very interesting that we're considering that there are departments or parts of our operation that would spend up to 3,000 and see Sam has based in it.
He may want to talk on this subject.
But that's a number that we felt comfortable with.
We did have practices in place that.
Or see in the right.
Sam, you want more?
Yeah, I just, I kind of had like a question slash.
Maybe why that amount was there. I'm not sure if this is a reason why, but just something that I kind of thought of was like the athletic complex and being able to have change on hand.
That could be one reason why it's at that price. Again, not for sure that's the reason why, but just one thing that kind of popped to my mind when it was when it was mentioned.
Okay.
Yeah.
Yeah.
Sam beat me to, and that's what I was going to tell you, because they have a lot of complex that we're probably talking about multiple drawers.
So they get 3,000 to be any of the season and they stock their doors and then they turn it all in at the end of the season.
So we have one petty cash fund is 3000, but most of our drawers are going to be under 1000.
But because of the athletic complex, we just put it at that limit because that's typically what we give them.
So I mean, we could set it at a thousand dollars and then we could, we could maybe divide it up into drawers to keep it under and have each drawer be sort of its own petty cash account.
But we, we just give them that 3000 the beginning of the season.
I think we also have.
For the market.
Well, for that.
Yeah, for the farmers market, I think there's also a checking account that we just kind of considered to be a petty cash fund.
And I think that when they have a little higher limit to because they pay for some entertainment and things like that that sometimes can run higher.
So then we give them a little more cushion to work with the YouTube.
Okay.
Other comments or questions.
Just comment.
If we were to start lowering that or maybe hamster named some village to car.
Yeah.
Yeah, they've run into cash flow issues from one meat to the next.
It's just the matter of making sure they have what they need to do with a what they need to plan ahead for.
You know, and then obviously as it's a seasonal thing, the revenues, they come in later, but they have to get started in the beginning.
So that's kind of what they use that for to get started.
I guess the first thing that happened to my head was, you know, $3,000 in the second desk, yours.
Right.
So when you put it in terms of the athletic athletes, farmers market and.
Part two.
Yeah, that's makes sense. Thank you.
Other questions or comments.
Yes.
Yes.
Can you.
Why are you here?
Can you address the other issues?
Well, it sure reminded me what the other issues were.
Maybe it's you reveal.
I'm not sure which, but just tell me where the numbers came from.
The change orders.
You know,
the numbers and the policy right now.
So the current policy has been right now.
The numbers come from our research into other purchasing policies and communities.
Similar size.
That actually have an updated person's policy.
And assuming that's 25,000 is referenced off of what the current.
Massive on this or public construction.
Yeah.
So that that's what the numbers going from.
Again, you can be anywhere on this spectrum.
And in that, you know, our previous code was $500.
But I know that we have current purchases that in practice.
Are currently over.
Even $100,000.
But as in, as in the college budget that we don't.
Usually break back and this change over time.
So,
it was part of our strategic plan to.
Standardize and record some of these practices.
This was something that has come off.
That was argued for.
I will say we don't need to pass the resolution tonight.
And we can be able to bring it back in a cleaner version.
So that can do it.
And what else we.
Jim.
I thank you for all this discussion.
And I think what I heard is that.
There was staff support for popping the limits.
From five in 25 to 25 and a hundred.
I guess I would offer that as a friendly amendment.
And I think that would be the only change I'd be.
As full pool.
Okay.
Bill.
Yeah.
I just wanted to address the last point here.
Jim had.
I'm $100.
And my suggestion there would be to.
Update the formats first and then come back and make the policy.
In addition to that.
What.
Me.
Be helpful to us as.
As I've seen some.
Solid mistakes and grammatical errors.
Is provide.
Staff and those attorney with flexibility to.
Made those simple changes.
To the policy as they come.
It's been discovered.
Okay.
So again, I would.
As for a friendly that would include.
Changing the limits.
The 25 and a hundred.
And give the staff.
The flexibility to fix.
The grammatical and spelling errors.
Forget who was the suffering.
I think.
Yes.
Yes.
So.
So.
We're passing.
The resolution with those changes.
If we go for it right now, just to clarify.
So everyone's clear and hopefully doing.
Questions about that.
I would also comment that Carol has.
Works with the auditors and work.
All of this is audited on a regular basis.
And they look at our checks and balances and they look at.
All these funds and our systems.
And we always get clean on it. So.
Thank you.
So with that.
If there's no further discussion.
I would entertain a motion to approve.
With the friendly amendment.
That Jim and clean suggested. Yes.
Bill, did you say the current limits are 500.
In the work in the ordinance language that was.
Recently changed that older version is $500.
Just thinking about.
The drastic leap up to a hundred thousand.
I would feel more comfortable doing, you know,
doubling into 10 and 50.
Because.
We may all trust who we have here.
When you get one person who makes the wrong.
Oversight or purchase and also you have $100,000 gone.
And.
That's quite a leap from where we're at currently.
Okay.
Thanks.
Questions.
Yes.
So.
I will agree with.
I feel that a hundred thousand is too much.
But I can go for 50.
Okay.
A little bit of a big goal.
All right.
Other comments or discussion.
Yeah.
I just wanted to point out the line everybody.
These are only for budgeted items.
So they had to have been approved in the budget.
If that makes a difference.
The other thing is it could give us the flexibility when the price of asphalt.
Those through the roof or.
Other project costs get to be.
Driven by the market and not by our budget.
Or staff to make the decision as long as it's within the parameters.
I would have staff.
I see John getting up to speak.
Oh.
Okay.
Yeah.
Remember, right.
So,
so the construction part with.
There's, there's.
Changes to our every,
there's never a project that doesn't have a construction change.
So we would just draft the resolution by which that would say you authorize us that.
Right.
We bring back every construction bid to you that says here's the dollar.
And we have a contingency in there that handles for.
Or if we had both the changes. So if it's going to go over that amount.
And we certainly have to bring it back.
I don't know that we've had one project over at our.
The set amount ever yet.
At least in my tenure.
We do a very good job working with your vector engineering and keeping it and that cost line.
So we'll just draft our resolution.
Give us, as it said, that authority to make those changes to the, when there's.
Change or the needs to happen for construction project, but you know, it happens.
Every project.
It's just, it's just as part of the construction.
Okay.
Yeah.
I was just going to add the comment to that.
If he has a project that for some reason goes way over.
He sits down and we discuss.
Okay.
Here's what we have to work with. Here's the dollar.
We have to spend this year in this project one way over.
So now what are we going to do?
So we will sit down and talk about.
How to maybe take a project that we haven't started yet and push it off to next year.
That always gets reworked and we'll come back to you.
If there's something that just gets way out of line with how to budget it.
Okay.
All right.
All right.
Well, now we have a lot more input to consider.
So currently we go with the recognition from Joe and.
Or do we reduce it to 50.
Well, I'm just trying to decide.
Okay.
I have.
We'll approve this one more.
If folks want to amend it.
So I'm looking for somebody to.
Save something.
Yeah.
I guess I'll just.
Restate my opinion that.
I feel that the 125 is okay just because it is.
I can't believe it.
I don't believe that this is a little bit of a problem.
I don't believe that I can.
I will not feel.
Somebody wants them.
They're not meant to.
But that's fine.
Well, and here's another hour.
I'm going to need to.
Oh.
Yes.
All right.
Are we ready to vote on the.
On the motion.
Helene, I'm sorry, I just wanted to show them, you're okay.
Once again, I just want to ask, are we hamstringing staff?
You said, Joseph, generally they don't walk.
Well, there might be a change order might be in that, but if we look at it as in the total budget, right?
So we've got a $2 million budget.
We typically have a 10% contingency, right?
So that's $200,000.
So we could have a change order, but you've already approved us to do the $2 million with the work, right?
Ideally, what we want to do is come in at $1.8, but that just doesn't, I mean, it's perfect.
Well, that'd be great, but there's going to be some change orders, so it's going to be somewhere in there.
That's where we have to manage, right?
Yeah.
The purchasing thing, whether it's $5,000 or $25,000 in my limit, like, when I go to buy a truck,
I just not have a female bill and go, we're going to buy this truck to improve, right?
It's just one more step in the process to verify that we're doing what we said we were going to do.
It was a budgeted item, right?
So in our capital agreement plan, or not that plan, but the purchasing plan, the equipment purchasing plan,
there's nothing that we're buying that's maybe the side-by-side, but otherwise, every truck that we buy is $70,000, right?
And for the big patrol truck, it's $250,000.
Those all will get a female bill and it'll just have to approve it.
It's just putting more work on bill, but that's policy.
That's fine.
Okay.
Okay.
You ready to go?
You are.
Okay.
Okay. With that.
All those in favor of the motion to approve the.
Resolution 2025 dash one zero nine with the recommended changes.
Signified by saying I.
Are opposed.
All right.
We have an amount of hearings.
We have approved it with the recommended changes.
And I appreciate all the work that went into this.
I know these are items we just have to take care of every once in a while.
So let's then move forward.
To item eight point five.
Ordinance 2025 dash zero three nine.
And ordinance amending section 3.03 of the divorce municipal code.
Three guys to speed limit on a segment of your town road.
She was.
I'm going to ask you to raise a speed limit, I know, but.
This is kind of a longer one, but the.
Before the road connection in the south industrial was made.
It was 25 miles an hour. And for a good reason.
So go literally edit.
You know, since that point.
The road is constructed engineered much wider, much better, much safer.
Some collector street. It's not a residential area anymore.
To make sure we were just not guessing what the speed limit is.
We did use the technology you gave us.
It's called the style stand. So it's just be strapped to the pole.
It's kind of a solar panel with it.
We left it out for seven days to get the speed study.
Okay.
Trustee Simpson might appreciate.
So we, we did get that data for you.
It shows me that even percentile shows you the high.
There is a.
What I will call an old liar because I don't think anybody's going 76 miles an hour down there road.
So at times you'll get a combined error in the radar.
That's what that 76 is.
It's an old liar error.
So with that, um, and I talked great, great one.
Certainly read kind of long through it together.
We think this is the appropriate action.
So we're just asking you to raise the limit.
It will be heard by sappy.
Well, we're talking about.
So it's from highway 19 to the jurisdiction of borders, uh, going northbound.
Where it comes into Windsor in the road.
It's not recently completed and connected.
It's that area.
They're right past Bell Labs.
It's, it's actually from territory.
After 19.
What he said.
Good.
I think we need that.
I didn't hear you.
I'm so very free mark.
A very free part.
We're going to do it slowly.
All right.
Thank you.
So I got second.
We have a motion to approve.
And a second.
Any further questions for that.
Yeah.
Interesting to see that the speed studies all things.
I was wondering how we could get up to that speed going on the road or is that, but.
My question was, was there any consideration to match what was there as posted.
We're going to go by the data and I don't know how they came to what they have.
So I think it's best because that's been our consistent practice is to match what our speed data shows us.
And so that's why we recommended 35.
What do they have?
30.
And I think it's starting at 19 instead of.
That's still 25.
Okay.
Yeah.
I guess.
Right.
The personal observation.
I actually drove that.
Last week.
Going somewhere.
It was there.
I was doing 76.
Oh, yeah.
I'm taking them into the United States.
So this ordinance was supposed to be from highway 19 to the.
Jurisdictional line, but when they're sought.
I don't, we can amend that.
With the board approval or.
I didn't quite understand.
The 35 would start from highway 19 to.
The jurisdictional line of village Windsor.
So north of.
So down.
And this.
The wings bang.
Yeah.
So 35 would start there.
We could be there.
Thank you.
You have a question.
I would like to see it.
Go for highway 19.
Yeah.
Can I say that?
Shall we amend with the motion to say that.
It's changed from highway 19.
Are you.
Suggested that.
I'm comfortable with that.
That's what we were.
Well, we originally, I missed that.
I'm not sure.
It's my fault for that.
Okay.
And you want to.
So we have a friend.
We already have a motion in a sense.
We have a motion.
How do you make the motion and to see your second.
I know that.
But now we have a friend.
To amend the original motion.
I'm 30,000.
We can.
Although I like to have the exact language in the ordinance.
And that's going to take a minute because.
The reference to.
Which boundary.
I put the 2000 feet in there because.
There are two building boundaries.
That I didn't know that's right.
But again, too.
So if you give me just a minute to measure it,
I can change play.
It's for purposes of it.
Okay.
Okay.
So where does that take?
It's back to our original.
We'll see language.
Just give them a moment.
Let's give a second.
Say it.
And then.
And then they'll.
Very common.
Just the view of it.
And a few more seconds.
But I thank you for doing those.
Study.
I'm very happy to see that it correlated with the.
Eighty five percent.
I know.
That is very important and has traditionally been important for.
Setting speeds and.
The other thing I want to say with.
With my job.
Not really my job.
I was able to go to some training on.
Speed studies.
We know that the federal government is actually doing quite a bit of a changes.
In the 85th percentile still mentioned, but there's also a lot of.
Trying to have sensitive.
As far as I mean, let's be like.
In the context.
In the context of this.
The location.
I think it also is very fitting in the 35.
So it's nice to see that big match.
Okay.
I know.
So pretty good.
But with the, with the two devices we have now, the, uh,
still stat devices.
We use those anytime we bring you speed related.
Ordinance requests.
Other things, you know, there is.
You know, the three years of traffic, say it's the engineering,
education, and enforcement, but.
To really look at the data is kind of what would be.
We had talked to her and I talked, but.
Was going to support with the 85th percentile is that 35 miles an hour.
And I've just guessed and say, well, maybe 30.
Maybe 40.
Right.
It just doesn't make sense.
All of ours are 25 35 45 village.
So we want to be consistent with that.
All right.
All right.
Bill, you had a family in board.
Oh, no.
We're, by the, we're waiting for.
Yeah.
Long language.
For moving forward or.
Um.
Tense.
We don't know what we're on.
We're off.
And I'm trying to get him to original machine.
All right.
And as you get a question, we have some.
Do we own two of the stealth sticks now?
Stealth stats. Yes.
That's what they are.
Okay. Thank you.
And is there a subscription that we use their software or something?
Or it's just all within the state.
So what we've done in the last devices we purchased it.
So our speed boards and the stealth that are all custom signals devices,
and they all have the ability to do traffic study reports.
So for example, Bill called me one afternoon looking for data around Windsor road.
And river road.
So we're able to deploy the speed board and a stealth that.
To get that data for you.
We did it on, I believe on highway 19 or the traffic light to get some preliminary data.
We did it there.
So we'll use those different devices.
They're actually pretty slick and officer can pull up next to it.
Blue to connect to it to download the data while it still sits on the pole.
So it's been very, very handy to have them all.
I'm ready to say in platforms.
And just really get the information we need for development for any other purpose.
Well, that's awesome.
I don't remember.
Yes, they were very impressive.
I did it myself, actually.
Thank you.
We're waiting for Mr. Brown.
So the amendment would be to.
Change section two.
Under subsection to call it the lead and north Tom road.
From highway night from state highway 19.
Approximately 5,850 feet north to the village.
So we had a motion and a second and a friendly and a second.
I would ask is everyone okay.
With this change and we go back, wait, just add that to the original.
Motion.
Okay.
Really?
Yeah.
Definitely.
Yes.
Yes.
Okay.
We have two.
Yes.
So.
Understanding that I would ask the.
Unless there's further comment.
All those in favor signify by saying I.
I pose.
Motion carries.
And thank you.
I thought you put those out there to catch me.
We're just going to ask.
All right.
It is a lovely road.
Staff really did a nice job on that section.
We're very pleased with it.
We will move on then to.
Section or 8.6.
Which is a resolution 2025 dash 1 1 0.
A resolution accepting a proposal.
For insurance services from bear insurance services being.
Bill and Kelly.
And I know that there were no public appearances listed for any of the regular items on the agenda.
So the.
Village decided to go to RFP for our insurance.
Services.
It would be for property liability.
Auto.
The.
Work that's common.
Work that's common.
Work that's common.
The other supply from the public works.
Those all of those.
And through that process, we received the bid with the best.
Cost and the services from their insurance.
So it's part of the lead of municipalities.
Insurance burden.
So this is actually the savings was quite substantial.
Between our insurance that we premiums we paid last year to our premiums.
This year is about 63,000 dollars last.
So, and it did include all of the same. We had it all been it out for our same coverages.
And so it is all consistent with what we have had in the past.
And administratively.
I have, I spoke with some other municipalities that do utilize this insurance.
And they received very good reviews that the.
Our representative is very helpful. They have the same representative that we will have.
They are helpful with getting things taken care of and.
I have had conversations with our.
Person before.
Previously about insurance, but with all of the changes that we had going on within the last four years.
The staff wise.
This is the bigger.
We decided to go up RFP.
We were all comfortable in our positions now.
That we can take on this change of me.
So,
Bill, do you have anything to add?
Just that.
The Burmese may not see this, but staff, well, kind of the transition that will have to go through.
And then a year into the next year, we do have pending lawsuits.
There, which there's a obligation to continue coverage.
From the current firm until those, those cases.
Conclude any new case.
Loss is coming.
Once for under the new carrier, you're.
Nook.
So.
In you're comfortable with this change.
Yes.
Okay.
With that, you had a comment to shape.
No motion to approve.
We have a motion. We have a second.
Sorry.
It's motion and a second.
Any additional comment for discussion.
I just wanted to say, I noticed the work out experience minus 0.7.1. That's great.
Because we're doing the right thing. And when I looked at this, I don't sell municipal insurance,
but to me the rates seemed a little reasonable. Yeah, especially like the auto section.
Yeah. Thank you.
With that, we have a motion and a second to all those in favor,
signify by saying, I have a poll of motion carries.
All right. With that, we have concluded our regular agenda.
item 9 is general public appearances.
And I see somehow motion going on here.
I think we're going to switch microphones around and Randy needs to help get that computer over there to sign up for the timer so that is the bells off on the Zoom and on the screen for people to see.
All right, so they're using this table and then, um, and then we go, so we're going to talk a little bit about that once I'm working.
You should put something into it.
I'll take one then.
I was at other online.
Let me know when you're ready.
We are ready to resume, and we were finished as a conversation with later, ladies.
The first speaker is Lois Layman.
Thank you for joining us, Lois. You are a frequent visitor and I was glad to see you. These are your comments.
Thank you very much.
Before I start, I just thought I would mention that science.
You know, you start giving everyone your name and information for the record. We appreciate that, Lois.
Thank you.
I'm Lois Layman. I live at 212 Harbor Drive in the forest.
Um, before we set the clock, I thought you would like to know that a very small, tiny device electronic keg can be applied to a motor butterflies wing
and can trap that monarch and the flight that they take.
I have tagged monarch butterflies with, um, seventh grade science classes, and we can literally, we have a T with a number.
You're going to literally follow that monarch butterfly and where it goes and where it stops.
I thought you would like to hear that because you talk about monarchs.
Thank you.
I'm here to talk about wildlife killing us.
Something totally different that I work with different organizations.
I just wondered how many of you are even familiar with this.
Um, I love it.
Okay.
Um, Dane County has submitted and approved a resolution.
Number 502.
Um, I did include that in your envelopes.
Uh, that urges the state legislature to pass a law banning by a life killing contest.
There are approximately 40 or more in our state.
They have gone underground.
They're not transparent anymore because of the blowback from people who do find out about what is involved.
So, um, I have been talking with the Marshall Lions Club that is sponsoring sector contest and has been for many, many years.
And, um, I got a telephone call just two days ago telling me that no, you may not come to our meeting.
Um, and to have a back based conversation about it, we don't want to hear from you.
So, I thought I would share with you that there's not that transparency that I have to work with.
So, I'm bringing this issue to you because, um, I wonder if, uh, to forest is interested in supporting, um, the Dane County resolution.
Um, and, um, I'm sorry.
You're trying this out.
Yeah.
Okay.
I didn't hear everybody.
A copy is in your comments, right?
Of the resolution.
Oh, yeah.
I sent an email to everyone.
Yeah.
And then the resolution itself.
Thank you.
Thank you.
Thank you.
All right.
We have, um, one.
Two for four other people registered to speak.
We'll begin with Keegan's Bradley.
Okay.
So I need to handle my question.
All right. My name is Keegan.
Um, I live at four, seven, one, three county road.
I'm here to talk about today, which I'm sure you guys are tired of hearing about it.
And honestly, we're tired of hearing about it as well as the QTS data center.
I know everyone continues to share information and just basically.
About obviously all of our concerns.
You know, obviously, again, I've already voted down, you know, the annexation, um, and voted down on that project as well as the pollution of the water table, the water usage that is.
The water usage that is going to affect power usage, the raising, how.
Rising power rates, as well as false promises of the permanent jobs that they're talking, which the amounts of 700 is what they're saying.
Anyways, shady business practices as well as, uh, you want to look in the seat or wrap this Iowa, the 40 illegal wells that they drill will tell you that.
Armed for our ecosystem through sound and light pollution, as well as an overinclated company that's in the AI bubble that many people talked about.
And I understand that they are tied back to last zone. I had a lot of funds.
Um, that, hey, yeah, they probably fall back on that, but that doesn't mean they're going to put all those funds for this project.
Plus we invite a trillion dollar company into our small community.
They have team of lawyers.
You're not going to have a chance. I hate to say it, but we're not going to have a chance. You know, that's my biggest fear is that this trillion dollar company comes into our community and tears it up.
And we have nothing to say about it, nothing to apply.
So I'm coming here as a young man who my grandfather grew up in Morrisonville, his father bought him.
My father in the back lives in Morrisonville. My mother lives in Morrisonville raising my daughter there. My wife's there.
This is a place that means something to me and some to my family. And I don't want to see it trampoline ruined.
And I just feel like everyone's looking at the check.
Like everyone's looking at the check and not looking at the long term new maps of what this is going to do our community.
So, yeah, I said it a bit. I guess I'll say what I wrote.
QTS coming to our community with a physical of cash and a mouthful of lies.
They put the burden of proof on our community instead of proving to us why they should be here or proving to us why this is good for our community.
They lack transparency and have a proven track record of following their old rules.
And again, Cedar Rapids, I will tell you that the boarding legal well said they have drilled.
This project will not provide the job. They promise it will raise the utility cost by putting more strain on the grid.
Plutar water table to destroy farmland and destroy farmland and negatively reflect the people and wildlife living on or near that land.
At the end of the day.
All that I think this will prove to our community that goes through with all this opposition that we've had is that corruption is live and well.
Thank you.
Thank you.
The next registered speaker is, um, Daniel Janssen.
Stake your name and identify yourself for the record.
Can you hear me?
And even as Daniel Janssen is my very contact with the board on this topic.
Uh, I'm a resident to Forest, Wisconsin. I live on whiskey with Glencore 20 year resident of divorce.
I'm here again to register my opposition to the annexation of the township land for this development and my opposition to the development itself.
Um, I went back to some of the candidate profiles that were published on each of you when you were elected to the board, and I was encouraged to see that smart growth.
Or to forest was a theme and at least some of your campaigns.
In light of that, I'd like to request that you consider some questions about what smart growth means in the context of QTS proposal for the data center to forest.
Is it smart growth when a carefully considered plan for the villages expansion would need to be radically modified to accommodate QTS as proposal.
And we really awarded the values that important that plan in the short time frame since it was developed.
Is it smart growth for a village, a size of divorce closer to five figures and six in population to believe that it could come out ahead and a deal with QTS's ownership $1.2 million private equity firm.
Is it wise to enter into a deal underpinned by private equity in general.
That's an industry that's right for regulation due to its reputation for job bosses, asset stripping negative environmental and social impacts.
Retirement plans across the country are divesting themselves of this type of investment for this very reason.
Is it smart growth to enter to a deal involving the hyperscaler industry at this time, given the well documented on sustainability of the boom.
And the potential for disruptive alternative approaches to AI dramatically changing the environment for this type of project.
Recent uses filled with examples of this and the industry is right for regulation itself.
Much like the private equity industry that could fundamentally affect any agreement that you put into place.
Is it smart growth to undertake a project of this scale in this location just on the possibility of temporarily benefiting construction trade workers.
Most of whom are residents of divorce and won't have to live with the consequences of having this in their backyard.
Have you got any positives that outweigh the risks identified in these questions.
Don't you already have enough information to reject this request for annexation and this development.
And if so, why may we continue to linger on this topic.
I encourage you to put an end to this by voting against this annexation.
Thank you.
The next person is cast some field.
Hi, I'm Sandra.
I just want to form.
I'm here in the position of TTS.
I think that it's a very bad idea for everyone who actually has to live here.
It's terrible for the environment.
I know that that's something that a lot of people bring up, but it's because it's very true.
If you look at any of the other meetings that people are doing across the country,
you can see it's severe opposition from the communities.
This isn't like this is just one company or one data center.
This is across the board.
All these communities are posing this because they don't want this.
They recognize how dangerous and damaging is going to be for their future.
And they don't want that.
I mean, why would anybody want to destroy their future in their home.
So I think it's really important to take into account how many other places have been fighting this and have been successfully able to stop this growth.
I think it's also important to note that these companies are trying to squeeze these projects in before proper legislation is made.
So I think that it's responsible for us to wait until there are those protections in place.
From our legislatures to actually make sure that we aren't going to be in a pinch or in a situation where someone with a lot of money is going to make something look good, but it will end up not being so.
I think we also need to take into account the different words that they've been using on things prioritizing energy, especially, and what is considered renewable energy.
I don't think a lot of people realize what all is actually part of that.
And nuclear is a big part of renewable energy.
So that could be a very likely energy source that they would be looking to use.
Just because it is more consistent than wind and solar, which are the ones that people frequently think that they're going to utilize for that.
I think that there's been an obvious opposition with Vienna.
I think that that should be respected.
And I think that people need to recognize that this has been growing and growing and growing and that the size of this is enormous.
It's essentially the size of the majority of the neighborhoods in divorce.
So if you went from V to 94, that's essentially how long this is going to be.
That's significant.
I'm sorry, from 1994 off of V.
If you would just want to write down V, that is huge and that is massive and that is going to have significant impacts and it would be foolish for anyone to think that that wouldn't have significant impacts on the county in general.
And as I mentioned before, if it's not about the water, why are they targeting this area?
I know that they like to focus on this closed loop system, but there's so many other ways that water is utilized.
And I think we also need to look at water withdrawals.
Like I mentioned before, it's not just water usage.
So we need to look at everything that is happening with the water, with the air.
There's just a lot of factors.
And I think that just like with building roads, we need to have a prominent environmental impact report before anything like this, even has the chance to proceed.
Thank you.
Thank you.
Thank you.
I'd like to move this.
Did I say your name right now?
Sure.
Okay.
Thank you.
That's our phone.
Good evening.
My name is Mike Dervis and I live at 416 Medical Trail in the forest.
Back in 1900, more than 40% of us were farmers.
Today, it's less than 2% as automation transformed the industry.
Back in the 1960s, roughly 17% of us were farmers per more moderate workers.
Today, it's less than 3% as automation and offshoring transformed the industry.
The tech times are very clear in their intentions to automate our jobs.
A recent MIT study found that AI can operate and replace 11.7% of the workforce.
Amazon plans to cut 600,000 jobs and I mean 75% of its operations.
These aren't just numbers.
These are people's lives at stake.
As AI becomes more ubiquitous, it will disrupt nearly every industry.
Where are the supports for up to help us transition into new economy?
Our concerns are bigger than this single data center project.
AI will impact far more jobs than this project will create.
For many of us, AI is an existential threat.
Without work, all of these sustainer families.
Individual and property taxes make up 85% of federal funding.
I'm sorry, payroll taxes, I apologize.
Property taxes make up 33% of local funding as we lose shops and can't afford our homes
for the government to stay open.
We need federal and state regulations for AI and data centers.
The weight of this should not be on the shoulders of local board members.
I can't imagine a pressure to remember right now.
The general unemployment bill at just less than $12 million per year.
This data center project is proposed at $12 billion.
Most people don't really appreciate the difference in scale between $1 billion and $1 billion.
If we were to count every second, it would take less than 12 days to reach a million.
Count every second takes nearly 32 years to reach a billion.
The sheer scale of these projects and respect to the nature are mind-boggling.
A staggering 95% of generated AI companies are not yet profitable.
There's a real potential for an AI bubble and the impact would be massive.
The pace of technological change is breathtaking.
Digital success for discovery is beyond what we can imagine.
But moving forward without transparency or accountability can be disastrous.
Data centers are the physical manifestation of this unrelenting march of progress.
Should big data dictate our future or should we write our own story?
Together as a community, we call our power back.
Not everyone wants to go to Mars and have armies of AI-humanized robots.
Some of us are more grounded and prefer a slower pace of life.
We want to care for the earth and each other and be more intentional.
We ask that you slow down and be intentional, consider what is best for our community and for humanity.
I oppose the annexation and I thank you for the opportunity to speak.
Thank you.
That's all the registered public appearances we have for this evening.
With that, we will move on in our agenda to communications.
Your check register was in your packet.
Commission, committee and board minutes were also in your packet,
including the deforest area of public library minutes.
So I don't have anything in addition tonight other than I know,
staff of what really learned to have the video and the cameras except.
Yeah. So with that, I would ask if there's any other business on the board.
And if not, I would entertain a motion to adjourn.
Is there a second?
We have a motion and a second.
All those in favor signify by saying aye.
Opposed?
Motion carries.
Thank you.
We're adjourned at 740 p.m.