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Okay.
So we did that early in the year with the folks from
Special Olympics.
Same thing we have done traditionally every year.
We still do the bike rodeo, bike tape.
Try to really push with kids the needs for helmets and how to
Make sure they're riding safely and try to minimize injuries and
Risk that way for them and their parents and their families.
So that's always a well populated or well attended event when
That we do that.
One of my favorites is the winter wonderland event we do.
We do it just after the first of the year now.
We used to try to do it before Christmas.
So we found there's too many families that are.
Too many things going on at one time from craft fairs and
Everything else pre holiday parties.
So we do it just after the first of the year.
Again, another 80 90 people show up for this, but it's very
Targeted to families with special needs inside the family.
So it's very well received that way.
We a lot of support from the high school.
A lot of support from local business that helps us out with
It.
To minimize the expense of it.
But fleet farmers a great sponsor of ours.
For this particular event.
And they give us a lot of things for the kids basically to have
is giveaways.
So it's it's a very good event that way.
It helps the staff to build a relationship and understand kids
With special needs or intellectual disabilities.
So if something happens in the home.
There's already a little bit of a relationship with parents and
They have a deeper understanding of like, just as an example,
Autism and how a kid might respond if they have autism.
So it's kind of good a win win that way.
CSI in the park is yet a little bit different.
So we're going to continue to do that.
I think that's how posted already for this early summer.
So we get a couple sessions of that as well.
Kind of exposes the elementary age children to just different
Things they see here.
CSI and I think they show my little fingerprints and they do
All kinds of different things.
So all the little caper in the park generally.
The vision is still remain the same again.
Village where everybody can be safe guarded by a police department
That demonstrates highest levels of integrity promotes
Collaborative relationships and builds trust with all
Members of the community.
So a lot of our community policing efforts drive into that
Vision to try to build good relationships inside the
Community.
We will at least once we get to the next slide.
So we're going to be able to do that.
We're going to be able to do that.
We're going to be able to do that.
We will at least once a year we'll go serve lunch at the
Senior Center.
We did that again last year.
A couple years ago we ended up doing it on birthday
Lunchday, which is a whole new level of excitement.
Because it gets to be kind of fun when they're all celebrating
The birthdays for the month.
But it's a good time for us to interact.
Here's some different feedback from folks and just get a
Chance to share some time with our seniors.
Read with an officer is another program.
It's a really good program.
Don't get me wrong.
It's just sometimes we end up having to cancel last minute
Depending on call volume because it's after school.
So it's after school.
We delegate an officer to be at the library and be with kids and
Read with them or read to them depending on the circumstance.
But again, sometimes we just get call volume and we have to
Unfortunately cancel it last second.
So we try to get back to it.
Everybody is basically assigned a week to do it.
Every year.
Most law enforcement agencies are doing this.
We continue to do it.
We've done it for many years where we have an annual active
Threat in service type training.
We do it in the summer just prior to school starting.
We've worked with the school staff in the past.
To allow them to come in and either audit or watch it.
Or we get some of the high school kids in drama to be role
Players for us because it really changes the damage when people
Are screaming at you inside the building.
But we go through and we pick it from building every year.
We've done it at private business as well.
So it's not just focused on the school.
It's on the overall active threat environment.
And how do we respond to those circumstances in cases?
God forbid they should ever come.
Just generalize community policing.
We again, this is our next is to connect with our community and
Everybody in our community.
So a lot of it drives through the school.
We're cognizant of that.
But in the same way.
We try to find other opportunities throughout the
Throughout the year throughout the summer to connect with people.
And meet them where they are kind of a thing.
It's pretty common.
This is this was a we call a pop up party.
So we have staff usually during the day early afternoon.
We'll put it on social media that we're going to be at pick a
Location and people will show up.
We've had anywhere from 50 to 70 people just to show up and hang
Out for a little bit.
And then obviously we have people available for calls the same
Time or if they have to break for calls.
That's always a priority to us.
So reading with kids are interacting with kids the elementary
School.
We get a fair amount of school visits that people come through.
And this is not last year's is 24.
But even the officers wanted to see Santa.
So they got that opportunity as well.
Shop of the cop is a Dean County effort.
We do participate in that.
I think we had three or four.
Officers that went to shop of the cop last year.
We do continue to do our citizens Academy.
It is hard to get people for nine weeks is the struggle.
So we're trying to best it sounds to reimagine that a little bit.
We've thought about doing just a couple of Saturdays for five
Hours a day and two or three Saturdays doing it different cadence
Doing it twice a month.
Same material.
Challenge gets to be having enough people there when you do like
Scenario based stuff so that everybody can get a flavor for it.
The right alongs are always popular.
But.
So we're continuing to work on that.
We'll find a way.
Coffee with the cops still remains.
The bike to school with an officer is another popular one.
Uh, yahara seems to get bigger and bigger every year.
You'll point was bigger for a while and yahara.
Elementary seemed like they picked up.
And then we're going to do something this year to expand it.
So the divorce kids who go to Windsor Elementary or to harvest that
We'll find a way to make that happen as well.
And then throughout the year, we'll still do things like take a kid to
School.
It's usually a fundraiser from like some of the local charities nonprofits.
So we'll offer that as well to pick a kid up.
Sometimes take him to breakfast and then take him to school after.
It's funny because some of the little walks get like, oh my gosh,
I'm going to be late for school.
I said, you're with me.
I don't, I don't think you'll be late for school.
It'll be okay.
So, um, it's kind of fun, but it's, it's a good event that way.
Are we realized over the years, uh, and the more, the longest I've been
doing this 37 years or something like that.
Um, you know, we in policing realize that we have started to recruit way
too late.
And you can't do that.
You know, we, in policing realize that we have started to recruit way
too late.
And you can't get to kids in college.
I think you're going to recruit a bunch of kids for policing.
It just doesn't happen.
So years ago, I challenged them to find some way to connect with
kids during the summer.
And that's where this youth academy thing kind of started.
And we've, it's grown so well that we actually have a basic academy and
advanced academy.
So you can't do them twice because we found it would be like every
year, my kid wants to come.
They had fun, right?
So we want to make it opportunistic for everybody.
Um, so they'll go to the basic academy, which is a week long experience.
Just learn a lot of different things from CSI type stuff to, um,
interview and interrogation, problem solving, working as a team,
emergency vehicle operations, uh, traffic stops or vehicle contacts,
drone operations, a lot of the different things that we do.
We get a real quick overview.
And then when they come back to advanced academy, we just kind of ramped
it up a little bit, make the problems more complex, really focused and
working as a team.
Anybody who's got kids in school know they do a lot of group projects.
So they're kind of used to that stuff today.
Um, and now the, our inside joke is, can you find officer little George in
the picture with the kids?
Cause some of them tower over her.
And some of them tower over me as well.
So that's not really say a lot, but, um, it's a very popular program.
Uh, we get a lot of good interactions, uh, throughout the summer with it.
So.
The Eagle point third graders have really kind of helped take over the stuff,
the squad event.
And it's great.
We try to do it just before the summer.
So we can help our ski nipples get stocked up for the summer.
Um, they kind of walk down the street.
You'll see a big old line of kids walking from Eagle point down to the PD.
Uh, they drop the stuff off, stop the squad.
And then we, uh, work to the food bank, um, for distribution in the community.
So it's a good partnership for us that way.
This last year, uh, we have a new school resource officers.
So Andrew Freeman finished his term as SRO.
And now we have a Haley little George.
You may know her as Haley Lockeron, but she's been married now for a bit.
She is doing just phenomenal job with the school resource program.
Um, in the things that she has come up with.
A couple of her initiatives.
She tries to make sure she gets all the schools in the, in the village,
which is great.
And Andy did the same thing. Don't get me wrong on that.
This is not a slight on anything, but she really gets out and interacts with the kids.
Um, she started something, which is kind of funny.
She has lunch with little George and friends.
So she'll tell us what day she wants us to come.
And generally it's her favorite lunch day.
I mean, let's just not get ourselves.
Um, she'll buy whatever officers come lunch out of her, uh, card.
She refills with herself and then you just sit around and talk to the kids.
And it's generally a high school and middle school age.
Kids really try to really connect with and just humanize the badge a little bit,
humanize the position.
Um, and that's really been successful.
Just trying to have that interaction plus in the spring.
I guarantee just like Freeman, some kids are going to challenge her to play basketball
after school.
It just happens quite frequently.
Um, award ceremony.
You were all part of the one award from this year.
Um, but just throughout 2025,
we use the period of April 1st through March 31st.
Is that way I can capture stuff that happened and try to get the recent type of awards.
To try to make sure we're recognizing people's efforts at timely manner.
Um, a lot of good awards that came out of it.
Obviously the employee of the year was captain read last year and then we had
excellence in policing.
I do have excellence in policing, excellence in community policing, a leadership award.
So those all come into it.
Uh, officer, I was from the events that happened in July 20th of last year.
Um, not only got a award from the village board, but was also recognized onto capital.
Um, as a first responder hero, uh, through this.
Uh, representative McArville nominated him for that.
So we're down there for that as well.
Uh, always a interesting and exciting time to see him be honored.
He's getting a recognition from the state patrol as well, coming up from that instance,
because their award ceremonies coming up.
So a week from Friday, he'll actually, uh, be recognized by the Wisconsin state patrol.
A little bit of turnover through 24 25 and it all depends.
I try to do swearing in ceremonies when it's convenient for family because it's a day
for the family to really celebrate and, uh, respect and honor their new employee,
but, uh, Zach graduated from the academy.
Zach Liffernet graduated from the academy.
He's out on solo patrol doing great.
Uh, Connor Heston, the top left, some of you may have met some of you may have not.
Uh, and Pete Christensen both graduated end of 24.
So they finished field training in the 20, 25.
They're on their, by themselves doing great.
And then, uh, Alyssa Bailey is graduated from Milwaukee area tech last.
Uh, just a couple of months ago.
So she's just finishing up field training.
So everything is a part, but we try to make sure that we get to their graduation ceremonies.
It's a significant step for them.
It's a lot of work, 720 hours.
That is the fastest, yet slowest academy in your life because you think,
oh, I'm never going to get out of here, but my gosh, I just started.
So it's a, it's a very interesting time.
They learn a lot of good things and we capitalize on it with field training after that.
So let me just try to figure out how I can move this and just get this out of the way.
That's a little better.
So let's look at calls for service from last year.
Uh, 2025 is the top bar graphs.
If you can see, you can see that our call volume goes up again.
Um, last year, some of it is traffic related.
Um, I'll show you some heat maps here in a few minutes to kind of show you some of the hotspots in the village, but.
All at all.
Um, we see an increase from 2024 to 2025.
We try to look at three to five years back.
We published three years, but I'll look at three to five years back to see if there's patterns.
Um, in the data, the sets that we look at.
We're looking at by month and again, no surprise that June, July kind of lead the way, but December isn't that far behind.
Uh, when you start to get to those types of events, some of this gets driven in different areas.
Uh, some of it is a little bit of traffic related because those can come for calls for service.
But we also get, uh, retail theft that took up during certain times a year that kind of drive the numbers.
Uh, our mental health calls.
Uh, I am.
Kelly, if there's a secret to put those things somewhere.
That one.
Oh, look at you go.
Thank you.
So if you look at 2025 being the bottom data set here that I just now covered with some other little pop up.
No, it's great, but our, uh, we track a lot of different things, what mental health calls.
We track labor hours simply for the fact is to realize, uh, is there a better way to improve our operation?
But the total number of calls is obviously fluctuated 23 22 was a really high 21 is coming off of COVID.
So those numbers are really high.
Um, but, you know, they seem to be stabilizing coming down a little bit.
Our officers are really good at dealing with mental health.
I'd like to think that.
Uh, some other response and some of the things that, um, help drive lowering that is also, uh, from our community policing efforts and being able to either respond and efficiently handle the situation or being able to hopefully minimize some of the effects as well.
We only had to take one person to, uh, with a bagel last year, which is helpful because it always seems like it comes two o'clock in the morning.
And then I've either got to extend somebody. So there's an officer in the village or if it's somebody that, uh, we may have to at times call in a second person so we can send two officers up to win a bag.
Oh, depending on the situation. We've been fortunate. We haven't had to do that a lot, but, um, now that detox has been closed that that's another challenge for us that see where that goes.
So we continue to monitor that situation. Juvenile mental health.
Again, you can see the 21 22 is really high again coming off COVID. Some other things you take kids away from their friend groups and you take everything else and things can happen.
But, um, we have stabilized quite a bit. And again, we're on downward trend as of right now, at least for mental health calls, only 37 and 2025.
Nine involving a minor. Um, and then so it's about 24% of involving minors.
O W I continues to be an area of focus for us, especially in the overnight hours.
Um, but we still get O W I or impaired drivers throughout the day.
You surprise that the case during the day, 10 o'clock in the morning, somebody will call, you know, impaired driver.
Um, 90. Um, I think they had one not too long ago.
Uh, it, it continues to be area of focus because it drives overall street safety.
Uh, it's unpredictable. And sometimes it can have a flow.
Few years ago, we, we had operation safe summer because the numbers got really, I mean, it was just out of control.
It was like every traffic stop they made was an impaired driver at either drugs or alcohol.
It was, it was a little, you know, obviously dedicated effort from the staff and they put a lot of dedicated effort in a lot of different things.
But in the same way, um, you know, that was, it didn't seem like it was this exorbitant effort that they had to get to 150 that year.
It was just the outlier here, I think, um, things of, you know, evidence flow.
We're going to now we're at 70 last year. So we're a little bit of an uptick.
Um, but I'll take that with the staff being out and active at night as compared to to say, well, you know, the streets folded up and of course, no, there's plenty of areas to be.
So they, they work hard to be present at night. Um, again, the average BAC is a 0.10, which means we're still, which is good.
We're getting people that most dangerous, believe it or not, isn't that 0.7 to 1.1 for their response.
The human response to alcohol is like the most dangerous part of it.
So they're in a good spot, getting with the average being a 0.1. I'm happy with that.
Uh, 20, 34% of the drivers.
Uh, one or more priors. So it's, you know, we see that pretty consistently as far as the 30 to 40% of people have been arrested for OWI prior.
So it wasn't their first rodeo average age still being 34 last year.
We do a little comparison just to see where we fall with other communities.
Um, and we're pretty much right in line with everybody. Some were going to be a little bit higher. Some might be just how you count things.
Some might be proximity to Madison or other things. There's so many different ways you can try to explain the data, but all in all, I think we're in a good place.
Um, battery, aggravated batteries are generating domestic violence related type events. Generally, we're going to see those here.
Uh, abuse neglect. Sometimes we get those reported to us through the school and we get referrals from CPS. So we have to respond to those.
Uh, damage to property. Again, those kinds of things we have had the intermittent cases of vandalism, which drives some of those things.
It gets observed later and then it just gets reported. The one thing that IBR based report incident based reporting is it's when it's reported.
So even if you can't prove it happened in 25 was determined it happened in 25 or it was reported in 25. It's counting for that year.
When we start looking at, uh, actual case, uh, not just closures, but clearances and you can only clear things like four different ways.
It's the year you clear the stuff. So if you, if we were to have.
It's just hypothetically say we cleared 30 burglaries this week. We haven't. You don't have 30 burglaries. Just just hypothetical.
Those are all accountants 2026 clearances, even though it could be a 2025 2024 event. So it.
It kind of is a little bit flawed in the system because it goes to when it actually is reported and when it's clear.
Again, you can see our retail theft numbers still to be above everybody else. The one thing that we hear routinely, especially from our rock store is that we clear a lot more of the retail theft than anybody else does too.
So our staff does a pretty good job looking into things, getting to the root cause of it and trying to figure it out.
Uh, our trading initiatives again, the very consistent for the event in the past. We do the active threat. We still work a lot of de-escalation. We do that not just from talking about it, but we do a lot of force on four scenarios.
So it's basically interactive role play with, uh, options in the officer has no idea what they're walking into, which kind of really helps to develop them to talk to people, the young generation that's we found the one of the hardest things to do is talk to people.
So they really focus a lot on that. The force on force is good. We have to do taser research every year. We do use a force that they understand what happens and then how do they actually talk about it after the case is done in training.
Uh, vehicle contacts would continue to do. We still push our leadership and police organizations model. We have all of our FTOs through it. All of our supervisors are through it.
Um, our admin staff has all been through it. It's now down to two weeks of leadership training that kind of looks at four systems, whether it be individuals groups leadership system or reflecting yourself and an organizational system series.
So they kind of understand what happens in an organization and how they might future down the road be a leader such a formalized leader.
Um, last year we bought in.
CPS for lack of a better term, but, uh, they do minimal facts interviewing. So if a kid is reported as the victim of a crime, the worst thing you can do is interview them four or five, six times over and over again, they actually build trauma.
So something called minimal facts interviewing is an important thing where you just get enough to proceed and then you stop and you let somebody who's trained that will take them to a safe harbor.
They will do a recorded interviews. The child only has to be interviewed one time. They can use it in court. It's as long as they do the process, right? I've done this before in my previous department when I was a detective in sexual assaults and it is powerful when you go to court and you play the kids tape.
Um, and plus you just don't have to keep asking the child the same question over and over and over. It's just better for everybody involved.
So we bought them in. We actually had some folks from the school come over for the training as well. We did two sessions. It's four hours of training ish.
Um, so it worked out really, really well for staff. I saw them actually applying it like two days later. So it's good to have those connections.
And then we still continue work on officer override, which is legal part now. So if you see somebody that you think is using force that's creeping up as to we have control.
To step in and kind of push them off to decide and take control of the situation like deescalate calm things down. So we continue to work on all those different training issues through our.
In service training.
You know, we still try to be strategic. We have our strategic plan. We talked about it. I bought it to you last year. We continue to work on a lot of those things, a lot of our communications based community policing based and trying to divide the village up to make sure that we're providing equal coverage throughout the village.
So we continue to work on those traffic safety continues to be a area of focus for us. Obviously you approve the training to traffic grants every year, but it's beyond that. It's even out throughout shift work that they work on.
Traffic safety initiatives and then enhance decision making. We do that through training. So it keeps going.
Again, I talked about some of the stuff a little bit already, but in parodriving, not only alcohol, but drugs is becoming an issue.
So we have to continue to be mindful of that. We have two drug recognition experts in the department.
Officer Gilson and Officer Deppi. So basically they can do an enhanced level of testing on individual and they'll pretty much figure out what they were on when they're stopped.
It's pretty impressive to watch them take blood pressures and temperatures and pupil size and all kinds of things to kind of get to the bottom of the situation.
We're trying to work still on speed and risky behavior, especially now as we start to move. I think it's supposed to be spring. I don't know in Wisconsin.
I can't tell it was freezing rain yesterday when I came to work when I left the Capitol yesterday afternoon. It was 65 degrees.
But with the kid starting to get ready, spring fever getting out being more people being active on the trails being.
Throughout the community, we're focusing more on that risky driving behavior because we're trying to prevent the really bad situations happening.
And then I applied for a training opportunity to write tech is what it's it's an acronym. It's the collaborative reform on issues through accountability and training.
I'm sorry, training something center. I can't remember the whole thing. It's too ICP, but it provides free training for law enforcement is what it does.
So some years ago, I bought in. I had a list, not even going to go with that acronym because I didn't get the first one, right? So I'm going to take a pass on that.
But they did DDAX training for us for those of you that were out for years. I kind of bought and talked to you about what it was is data driven approach to crime and traffic safety.
That one I remember. It's really an easy way for law enforcement to deploy using data is compared to using hypotheticals. Well, I think something might be bad here.
This is where our numbers show we got to be this time. Let's go take care of it. We've been deploying that now for maybe six years and really, really, it's easy to grab onto right C dot address dot.
Dot gets bigger. We really need to address the dot.
But our staff really kind of understands it. Sargents really understand it and they kind of drive those deployments. So we do that.
The Crytek opportunity I applied for it. I'm just waiting for them to get back to me with it.
It's intelligence. It's about intelligence led policing. So it's like a DDAX on a little bit of steroids. So it talks a little bit more about the data we generate.
How do we use it to our advantage instead of saying we have all this stuff. It just sits in a cabinet somewhere.
So we, like I talked about during the professional standards report, we look at our body water cameras. We look at the officers video cameras because otherwise you just have video footage sitting somewhere.
We want to make them safer. We want to make sure we're doing the right things. We hold people accountable through using the tools that you've been.
We've been fortunate to get through budgets and things like that. So we still use the grant shifts for to try to curb some of the risky driving behaviors traffic deployments.
So we will do those as we if we have like Thursday right now is a full staff day. So if it's not a training day.
We'll oftentimes pull out traffic deployments and as well as during the week other days when we have not anybody else off.
We'll find time to the Sergeant will go out and leave. They'll take two or three to a certain area. We'll look for people texting while driving.
We'll look for people that are just not paying attention. Disregarding traffic lights, signal signs, speed, all those types of things.
The school zones continue to be area focused for us in the morning and the afternoon.
Because let's face it that when kids are lasting a kid should have to worry about our parents have to worry about is their kid didn't get to school because of a traffic issue.
So we're there basically every day that we could possibly be there.
Our staffing model continues the same. Obviously the 10 hour iteration has helped us budgetarily. It actually puts more staff on the street.
They get an extra, we get an extra 26 hours of labor per person that way. So it's, it's good. It's worked out well so far.
I haven't heard any issues from the union on it, but it's, it's definitely helped in the scheduling side of it.
Last year we did have 11,349 calls for service was the total number. I probably should have put that with the graph, but it's, that's kind of where the numbers are.
The one thing I'm noticing is that the calls are becoming more complex so that it's not just a quick call to fix this, go on and move on.
It's requiring some additional levels of investigation, the data pilot data that I showed you.
I showed you last time the ability to download digital media and just analyze it quicker.
It's worked out well and that's kind of helped stream that a little bit, but the calls are getting more where we have to do more.
Work to kind of get to all the facts of the case. We still use the crime mapping.
This is kind of the heat maps that we use that drives our data driven approach model.
So we do use this. It kind of helps a resource allocation and it helps when we're trying to look at where to deploy resources so that the community knows that we're always there.
So some of the crash data you can see is specifically the crash.
If you had to guess, I probably should ask you before you probably heard me mention it, but right now the current.
Most, I don't want to say dangerous. It's not like, oh, my God, don't ever go there.
But the area with the highest frequency of traffic crashes is 1951 on highway 19 from people either disregarding the traffic signal trying to make the light.
Whatever that is, that intersections by the worst. So it's had extra attention.
The one on the right might be a little skewed because that's right in front of the state patrol and nursery.
So if somebody shows up at the state patrol and they report it there, the community map will pull it if they don't change the address in the crash report.
So that could be a little bit skewed because I don't remember this many traffic crashes on North Street in the 900 block.
But that's say that they're not there.
And again, we get on the 19 again and there's other.
I'm sorry, this is by Fleet Farmmen. This would be just west of highway 19 or at the interstate, excuse me, on highway 19.
That seems to also be a common spot for crashes.
So we use that. We look at the times they'll break it down further and pull out the time windows of when the incidents are actually happening so we can make sure that we are there to try to do it.
Last thing I just wanted to bring to your attention tonight is some of the issues we're starting to see.
And we put this on our social media page, but just trying to bring community awareness to the e-bikes and everything else.
E-bikes, obviously, they're legal to have. You can ride in the street. They're subject to the rules of the road. You got to stop and stop signs, all that stuff, just like a regular bicycle.
But we're starting to see this become onto the trail system, which is okay until you zoom up behind somebody and you scare somebody, you know, out of their sneakers.
So we're trying to curb this. We've been out on the trails a little bit more already.
Once the weather gets nicer, we know that any of you will get in and out. We'll probably be able to more, but we're trying to just spread the word.
These and the scooters are the same thing, right? It's just that whole being respectful of people in their environment so that everybody can enjoy the amenities the village has to offer.
The one that gets to be challenging because everybody wants to argue about is these.
These are technically illegal to ride anywhere on a village path. They can't be on the sidewalk and unless they're modified, they can't be on the streets.
So we're seeing more and more kids that have these. You can write them on private property if you have permission of the property owner.
But realistically, these are not legal to be on the street. Some of them go upwards of 35 miles an hour, which is very problematic.
Unless you have a driver's license, you technically can't operate these on the street. And even with a driver's license, they're not street legal because they don't have brake lights.
They don't have blinkers, a headlight, a horn, all the things that are required to make it operational on the street.
So we're asking is if, you know, I'm sure everybody's going to be calling you about these types of things.
We put it on Facebook and got a little lambasted. The captain tried to respond to some of the comments to the awareness.
We're trying to do this through awareness, trying to avoid getting to a part where we have to confiscate these things when they're found on the street.
But, I mean, it was the other day, it was off, off day was a weekend.
And there had to be about light of about six to eight kids riding next about the railroad track between Holom Street and Vinburn.
I called and they went over there, kind of grabbed one or two and just kind of talked to them, but we're trying to avoid that.
I mean, I was coming out of conservancy play or coming up River Road off a Windsor Road earlier that same day.
Made a call because the kids came out of the construction site where they were probably just having a good old time down there until the developer comes back to say what happened.
And now they're on the trail, right? And it's just, I get it. Parents bought it. It's fun. I'm not saying I don't want kids to be able to have fun.
I just wanted to be safe. My worry, our worry is that somebody's out on the road in this thing.
They're going to get hit by a car because they just don't follow the rules of the road. They're not visibly unidentifiable and all those things.
So we're trying to get the word out about these. They're really marketed. They're off highway motorcycles more than they are.
So it's a toy more than it is a vehicle to be in the street. So that's what I have for you tonight.
Actually, last, I'll just do the update. If that's OK, just right now. It's sort of to come back to it later.
But one of the things is I'm on the board for Wisconsin Chiefs. So one of the things I get to do is go test the final legislation.
Yesterday was an interesting day. I was down there when the governor signed the crypto bill. So that will help in a lot of different ways.
The crypto bill will make it illegal, basically, or it'll restrict the amount of money people can put into a crypto machine like a crypto ATM.
Think about our gas stations or I think East Hardware has one as well. There might be one of Walgreens.
So it restricts it to $1,000 a day, which let's face it. That's throwing $50,000 cash on the scam into those machines. It can be a lifesaver.
So that bill was signed into law yesterday. And that's it'll be a good one for all of us, especially with when the captain and I went down to testify in that legislation in the Senate.
We were at about $300,000 in loss of the community and that was within the last six weeks. So when these things happen, they haven't big.
So now I think that's it. Unless there's questions.
Questions from board members.
Go ahead.
This was a great report. Just a quick question about one of the programs you guys used to use tonight. I know we haven't seen it in a while, but the mock crash that you guys would do with the high school drama.
Do you guys still do that? Are you planning on bringing that back? Because I know it included crash, but it was also an opportunity to talk to our kiddos about drinking and different things that nature.
We had a couple of incidences with kids dying from alcohol poison and different things of that nature. So that was the first question. The last question that I have is with these bikes.
Have you noticed an uptick of these bikes since the bike track on the other side of the highway has closed? And is that something we need to worry about with those kiddos not having, you know, a place to get that energy out and also do that activity now.
Yeah. As to the bikes, I think it's just they become more popular lately. I wouldn't attribute it to one thing closing or the other with those. Again, if it doesn't have pedals, it's not a bicycle.
It's a motorcycle. So it's the tricky thing with that. And as far as the mock crash, we've talked with the school about do they want to continue to do it. They've done like a different iteration of it, not bringing out a crushed car and all that kind of stuff and doing the role playing thing.
But just having time to talk to kiddos and the patients and kiddos to the young adults in the high school, just about some of the dangers of impaired driving and making smart choices.
I don't know what that looks like in the future.
Anything else to share?
Great report, Chief.
I wanted to circle back to the Citizens Academy and say that when I did it in 2022, I went in with a great appreciation for officers and what you do for us.
And then when I was in it, I learned a lot.
And I just wanted to say that for anyone that's listening to this, that I would encourage anyone to go through the program because there's just so much there that you don't know and learn.
And coming out of the program upon the completion, I felt that I just really came out with even a greater appreciation.
So like I said, I would definitely recommend the program to anyone.
And I did have a question though.
How long have we been using the crime or have you been using the crime mapping software because I don't recall seeing anything in that program about that.
And I would think that'd be kind of interesting.
Yeah, we've had different versions of it. The maps that you saw were from DOTs from their community maps. I believe that's where those came from.
We also have it through Lexus Nexus through our MS software so we can search for crime a different way.
There is a community portal available that I could launch on that. I just haven't done it because it's too specific to address.
So it will almost show exactly where something happened and I don't want to out anybody at their house if something happened there.
So that's why I haven't launched into the community map side of it.
But we do have a way to do it for the PD for the officers.
If we start looking like theft from autos, if we start looking at a trend of kids that decide to go through the village and try to see whose cars open on their driveways at night, we can try to map that kind of stuff home.
And that's the other contact training I was mentioning before. That'll be one of those enhanced type of data awareness pieces that we'll get into.
Thank you.
Thank you, Jan. Anybody else?
I've got one question for you.
You mentioned the number of crashes and you mentioned three different hotspots.
I wonder if you could speak more of that. Do you know how many crashes there were or could you share that with us and email if you don't know at the top of your head?
Yeah, I don't know that number specifically, but I'll get that information for you.
It's going to be 1951 is the biggest frequency. And then after that, it's going to be the pick and save parking lot.
It seems that we get a lot of property damage crashes there.
But they tend to be property damage. We haven't had too many injuries yet.
Yeah, we do get the injury crash occasionally.
What's really helped is that four way stop sign had been burned in North town because we were getting proper injury crashes are pretty consistently.
That's kind of resolved. If we do get a crash, it's mostly property damage, because obviously it's low speed coming out of the stop sign.
But yeah, most of the most of our crashes are property crashes.
Thank you very much.
I just thought of another thing. I was wondering if you could clarify or maybe someone else might need to clarify this going back to the ordinance that we have for the park trails.
So, e-bikes are allowed. And I think we have an exception in there for scooters.
But you're saying if it's a cycle and I like what you said there, if it doesn't have pedals, it's a cycle.
We specifically are not allowing cycles, no matter what.
Correct. Is that true? Yes. Okay.
I'm looking at the house of legal wisdom to see if he has a different answer.
I believe that to be true.
The easiest way, like there's different classes of e-bikes and all that kind of stuff.
And it's generally gets in the speed and things of that nature.
But we really look at if it doesn't have pedals, it's not a bicycle.
And that's the easiest way to tell the young officer to differentiate.
If it's got pedals, it's likely an e-bike still got to follow the rules of the road.
Got to be curious and respectful and prudent and reasonable on the trails.
We have that little note on the police website saying if it doesn't have pedals,
because I did kind of read it, but I don't recall that. I might have just missed it.
I'll confirm it. Yeah, I just, I think that would be good to have if we, if you don't, because it's so, it's so clear.
Thank you.
Thank you.
Looks like we're good. You haven't sometimes.
Okay. Thank you, chief.
Item 5.1 is administration update.
A couple of items here.
First, Brandon Hennes is in the crowd.
He will be starting the finance director position, April 22nd.
And we'll then be moving to the assistant finance director role.
We received a notice from the Wisconsin DOT department transportation that they launched a website for the interstate corridor project.
So if you remember that goes from approximately highway 30, all the way up to, I believe, Austin.
And so that website, I can give you the, the web address here, where we can post a link to it.
Is I 39, 90, 94.
Project that Wisconsin.
Dot dot go.
Again, we'll post a link to it.
But, you know, that, that website is going to explore the whole project.
Some of the items that we're already talking about beyond the county V interchange is the river road bridge.
And how that potentially is going to look like here in the near future.
We received a grant award from the Wisconsin.
City's County Management Association for $5,000 to offset costs associated with our internship program.
Gavin, as reported earlier this year, Gavin, is our management intern.
And so that'll be helpful for that program.
You have, as part of your, your packet or on your desk.
A article from business view magazine.
So the village of divorce was featured in the March edition.
Of that magazine that magazine highlights top managed communities based on innovative management sustainable growth.
Infrastructure development and economic resilience. So it's a good, it's a good read.
And then lastly here, the chamber of commerce is having their state of the chamber.
On April 16, which is next Thursday for me 30 to 10 30.
As a member of the chamber, the board is invited to attend that event.
They do or would like registrations for that. So if you are interested in going, please let me know and I can register you for that.
That's all I have.
Thank you, Bill.
Thank you.
Yeah, I can just report on the fact that our auditors from Baker Tilly have been working on our annual audits over the last two weeks.
And we have pretty much wrapped up that work. So they will be putting together our state report and our PSC report.
And typically we'll have the final report ready to present to you in June.
Thank you very much.
Item 5.3, I believe was done by chief already.
5.4 public services update. Is anybody filling in or online?
Item 5.5 community development update.
A couple of things. There was a flurry of legislation that was signed over the last week or so.
Couple housing related that just want to share Wisconsin Act 173.
As you recall, we just took an affordable housing extension for a year. Act 173 allows that extension to go up to two years.
Among a bunch of other housing related activities related to streamlining approvals.
Wisconsin Act 183 is a tax credit to employers providing childcare, which I know some of our local businesses also do that. So let's benefit from them.
Wisconsin Act 235 allows the creation of residential tax increment districts. So this is a new thing. This is geared towards workforce housing.
This would be specifically for developments that are entirely consisting of owner occupied single family or two family.
With a set of criteria for smaller lot sizes, size of the single story residences, two story residences aimed at affordability.
Those tip districts are actually exempt from the 12% cap, which as you recall, the state's such a limit of having 12% of equalized value within tip districts. This is exempt for that.
However, any residential tip district has, there's a 3% overall equalized value that can be within those community wide.
So that's a big shift there.
And then there were a couple Wisconsin Act 237 and 239 that were related to WEDA, which is the Wisconsin Housing and Economic Development Authority to help some of their workforce home loan programs created a workforce home loan program.
And then clean up some of their other programs for housing.
So a lot of activity at the legislature and then locally one update is if you go to the corner of B and Main Street right now, you'll see a fence around the CDA property.
That is, I think that went in place yesterday, just to secure the site and then we'll be getting some signage upon that in the near future.
Construction is still a ways away. So if anybody asks what's going on there, it's simply just a fence to secure the site.
Thank you, Alex.
And sorry, could I ask you again, what was the act number that was the affordable housing?
Wisconsin Act 173 was the one for the affordable housing extension. Is that what the one that you're referring to?
TIFF one is what I'm saying. The TIFF one. So that's, yeah, that's the affordable housing extension and that increases it to two years. The other one was specifically creating residential tax increment districts.
Not necessarily within affordable affordability metric and that was Wisconsin Act 235.
Thank you.
And administrative services update, Kelly.
I have an update on the election, which was.
Very good day. We had a total participation of 3,458 voters.
So we had a turnout rate of 44%, which is very impressive. I think last spring, we had a turnout of 38%.
So it was a good day. And I'd like to just say thank you to all of our election workers and staff that put so much work and effort into making that day very successful.
The next thing is we are in the process of changing our agenda management program from on base to Granicus.
We've just started launch internal training with the staff members that are responsible for making agendas.
The hope is the hat that will be up and running in June. So I'll provide you more information when we get a little closer and we.
I have more answers as to exactly when and we'll show you how the new program works.
It is a web based program. So there will be no more app that tends to have issues.
So more on that to come.
And then the last thing is I received an email from the league about a training that they're offering for elected officials and municipal staff.
And it's also it's a training and a round table. It is on April 22nd in the village of Oregon.
The training is going to include civility and govern and governance.
Intro to Roberts rules and a hands on mock meeting.
The training will be from two to five and then from five to seven is a round table with a light dinner.
So if you are interested in going to that, please let me know and I can get you signed up for that.
And that's all I got.
Thank you, Kelly.
Question. Yeah.
I just had a mental block.
Because you had three things in there, right? So it was the vote. Oh, the voting.
So I had a resident.
Tell me that one of our voting counting machines went down at the library.
And on that on the day of voting. And if that's true, what happened with that machine and what's the fix.
Yeah, so we did have a there. It's called the DS 200.
It glitched.
And as somebody was putting in a ballot, it just kind of froze.
So it caused a little bit of a backup in the library, but we were able to because we do have two of those machines at each.
Pulling location. So we were able to kind of pivot and have the ballots put into the absentee.
The machine we use for absentee's.
So they were all counted and the machine had to be powered down and then it powered back up and all of the data was still there.
We do do a count.
A balance count with the number of ballots that have been put into the tabulators versus the number of voters.
That have come through every hour to make sure that our numbers are right on.
And after we had gotten everybody a little cleared out, we did do a count and we were right back on.
So it was just a glitch in the machine.
Very nerve racking. Thank you. Thank you.
Thank you for all you do and for all and thank you to all of your staff for all you do with handling the voting.
And I will echo that because I know I talked to you at some time around six and you're gauging the be done by nine.
And I think you had it posted by like about nine 20 so very impressive.
Five point seven recreation community enrichment update.
Trisha gave me an update this week that we have less than 10 spots left for the dragon aren't fair.
And we have this year will be going completely around the park.
So we are adding additional stalls this year for artists. That means we're ahead of where we were last year already.
And then she's also in the process of working on the America to 50 mural projects.
So we have about 600 tiles that we're looking to complete to complete that project.
So still looking to sell some basically the cost for those tiles.
Any funds that we may go back into future public art campaigns.
So it was kind of started with the dragons and then we use that to be able to do this project and hope to continue to be able to do more public art campaigns in the future.
And if you haven't heard about the America to 50 when that mural is done, it will go on the Western wall of the fire station here.
And so we'll we'll keep it up as long as it will look pretty.
But we're looking forward to that goal is to unveil it at 4th of July, but we've got a lot of tiles left.
So if you know anyone spread the word, please.
You soccer is started this week. We have around 350 kids that are signed up through you six through you 10. So I'll be another busy season with that.
And we're also getting the AC started up. So we have an in staff training this weekend.
The high school is hosting a quad out of the athletic complex.
So we'll do some training prior to that and then they'll stay open for that quad weather weather pending.
And then we're getting close to getting the community garden started up right now. We only have three organic plots left.
And then our elevated plots are open, but otherwise everything else is on full. So it's getting busy.
Thank you very much.
And 5.8 communications upstate.
So last week Thursday was the community projects open house. So we had about 35 to 40 people in attendance for that.
Lots of positive feedback from those that attended. If you did miss the event, all of the information can be found on engaged to forest 2026 community projects.
And then also this week we wrapped up interviews for our communications coordinator position looking to hire a person at the end of this month.
Very nice. Thank you.
And number six, any other business that lawfully comes before the committee for discussion?
Seeing none.
Number seven is adjournment. And unless somebody stops me, I will say we were adjourned by unanimous consent.
By 59, so it can be six o'clock. I would say.
I guess a little authority that I have is a trustee. I'll say we'll take five minutes and re adjourned at 6.05.
Everybody good with that? Thank you.
Okay, we will call the.
Thursday, April 9 regular village board of the village of the forest to order.
First item today.
Because of the vacancy in the village presidency, we will need a trustee to preside over the speeding. So if I can get a motion to nominate a trustee to run the meeting.
I nominate Jim.
I have a second.
I'll second that.
All those in favor.
Any against.
Motion passes.
Thank you.
Keep building everybody. And I do want to note that the meeting is called the order at 6.06.
Stand this clerk.
And Kelly, you have roll call on the summit.
And recitation of the pledge. I'm going to ask to she directly lead us.
Thank you.
Announcements, there's none on the agenda.
So I'm going to move to the consent agenda.
There are three items. Does anybody wish to take anything out of the consent agenda?
I'm seeing none, but I would ask myself if we could take the 5.2 out.
So consent agenda. I think that just happens when I ask.
So consent agenda currently is 5.1.1 and 5.1.2.
Is there anybody motion by Brad? Is there a second?
Second by Jan.
All those in favor, please signify by saying aye.
Aye.
Any opposed? Motion passes.
5.2.
I guess I'll ask if anybody else has discussion or I'll bring up my point.
Go ahead, Brad.
Yeah, I was curious. It said 30% of gross revenue goes to Lions Club.
I was wondering how much did that come out to last year for the percentage of the net revenue.
Meaning like how much did we pay them or just total?
Yeah, just total percentage of net that 30% of gross come out to.
I would have to look at the total numbers of what our revenue. I don't have those numbers with me.
Like currently I would have to look at that based off of like sponsorship because that would be other revenues that we would get in.
That they don't have from and they wouldn't get any of the percentage of the vendor fees as well that we collected for many of the food vendors.
Okay, so there was a substantial amount of other revenue remaining after they were paid.
Correct.
Anything else, Brad?
And the one thing I want to bring up on a question.
Sorry, Janet.
I'm clause 9. It talked about a prohibiting complimentary beverages.
I just know in years past when I volunteered for that,
I should put volunteer in court because you used to get free beverages when you volunteered.
Is that a practice that's no longer being done?
Yeah, correct, because since we're doing that profit share,
if they were giving away complimentary beverages, we would be taking that loss as the village.
So it's not something that would be permitted anymore.
Okay, I just wanted to clarify that that's the way it should be written.
Yes, okay, so we started this last year with the Lions Club.
And when I went through and looked at the contract for this year,
I didn't notice any changes.
Were there any changes?
Oh, we had one slight change, which was when we would provide payment to them.
I think last year was that we would provide payment by July 15th and we were like,
that's not just really just not a realistic deadline from everything happening after the fourth.
So I think we extended it to like August 15th, we gave ourselves another month.
So they had no disagreement with that change. I think that was the only change.
Thank you.
Thank you. Any more questions? Are we looking for a motion?
I'll make a motion to approve 5.2.1.
Thank you, Jan. Is there a second?
Second.
Thank you, Brad.
Any further discussion?
Seeing none. And again, Alicia, if you do have something, please speak up because you're not always on screen.
Thank you.
So seeing none and hearing none, I'll ask everybody in favor. Please signify by saying aye.
Aye.
Motion passes 6-0.
Seven point, sorry, public appearances looks like we have one.
Okay, thank you.
So we currently do not have any public appearances that are not under items.
Yep.
So presentation 7.1 is a presentation regarding the deforest Windsor joint housing report.
And I don't know what's saying that it's Mark. So I'm assuming Mark's on line or is that?
Unfortunately, I have the honor of playing Mark tonight.
Mark is dealing with the illness and then combined single parenting this evening.
So he's not able to join.
Included in your packets is a joint report that we do annually with the village of Windsor,
village of DeForest and the DeForest area school district.
So it's a cost share between the three communities.
Essentially looking at housing and treating the entire area as one housing market.
A couple of big takeaways from the report itself.
Lots of housing has been going up over the past couple of years.
The majority of which at least in 2025 was in the form of multifamily residential and condos,
particularly in DeForest.
I will say that our community authorized building permits for over 600 multifamily units,
which mainly was attributed to two developments.
That would be a terrapin run, which is over on River Road.
And then the springs at DeForest, which is by Fleet Farm between those two.
There were over 500 permits just for those two developments alone.
Continuing trend noted in the report is the availability of single family lots for development continues to decline.
Although I will say that there've been over the past couple of weeks,
some positive developments in that respect, Homestead Edition,
which is south of 19 by DeForest yards in the Savannah Brooks neighborhood there has seen lot sales over the past couple of weeks as well as building permit activity.
Rivers turn phase three, which is in Conservancy Place has also seen permit activity perk up this early this year.
And then, excuse me.
Last week, we had a staff meeting, which is an exciting development with a national builder who will be moving forward with building out the remaining lots and heritage gardens development as well.
So that's been sent for a while. So these things go in cycles.
I think we're excited to see the single family side of things parking up here.
Certainly could still use some new subdivisions planned,
but we've also had recently some productive conversations with the developers of the Knowles,
which is again in Conservancy Place on River Road to move forward with potentially planning that area as well,
which would, I believe it's roughly 140 to 150 lots.
So again, the cyclical.
Stick the real estate cycles are kind of shifting, I would say. And then the last thing that I'll point out in the report is the cost of single family homes, particularly new construction continues to rise as it does, frankly, in Dane County as a whole.
So if there's any questions, happy to answer or talk about this as a whole, but I think the report does a good job of laying out the dynamics.
Thank you, Alex questions board members.
I have just one.
You mentioned heritage gardens.
I'm just curious if that national builder, are they planning on replanting or using the current plan?
No, from the preliminary conversations that we'd have it be using the current.
Very nice. Thank you, Alex.
Anybody else?
No old business. So new business is 9.1 resolution 2026 037.
Resolution granting signature authority to the village administrator.
Bill and Alan is up for the staff presentation followed by one public speaker Rebecca next time.
So as you know, the village president seeds is currently vacant and until that seat gets appointed, we do have ongoing obligations that need to be executed.
For example, I believe in February of this year, those board approved a number of contracts to be executed by the clerk of those president and the clerk.
Those contracts have now been drafted and ready for signature. Unfortunately, unfortunately, no one else authorized to to execute them.
Construction on these projects are at a standstill currently.
And so that's what that's what we're asking for is for the board to authorize the village administrator to execute these contracts, these documents.
And then to have that authority seized upon appointment of a village president.
Thank you, Bill. Anything you want to add, Alan?
The other thing that the resolution does is it delegates to the entire board, all of the other functions of the village president that are not involving just signing documents.
So things like village president by statute of issues fireworks permits.
The board would have to issue those until there's a village president in place.
Thank you, Alan.
So that is our staff presentation in item 9.1.2 is the public appearances.
And we have one registered speaker, and that is Rebecca Witherspoon. Could you come up?
And I believe this is three minutes. Is that correct?
And I apologize for my voice, and I'm going to try hard not to cough.
I'm just getting my voice back after almost a month.
Name and facility name is Rebecca Witherspoon. My address is on my form.
I am in support of granting signature authority to the village administrator during the temporary absence of a village president.
And I encourage this board to vote in favor of this resolution.
As far as I'm concerned, he has shown integrity in his job, and I think he is trustworthy for that.
Secondly, I want to also publicly thank Trustee Alan for her time and service as a village trustee.
She served with honor and integrity and a willingness to speak her mind, even when it was not easy or politically convenient.
I also think it is important to say that too often in our community, political disagreements have crossed the line into personal attacks during this most recent election season.
There were individuals and groups who, in my opinion, unfairly misrepresented Trustee Alan's record and character.
One example was a suggestion that her previous resignation from the board somehow disqualified her from future service,
when in reality she had stepped down during an incredibly difficult and tragic period in her personal life.
But I guess the truth really doesn't matter anymore.
Unfortunately, this kind of behavior has not been limited to Trustee Alan over the past year and a half.
There has been a growing pattern of misinformation, personal attacks, and efforts to discredit Trustees and residents simply because they hold different political views.
I know this personally, as y'all know, last month during public comments at the last board meeting, false claims were once again made about me why I resigned from this board last September.
The truth is very simple.
I resigned just 10 days after my husband unexpectedly died from cancer, which was a direct result of his exposure during Vietnam to Agent Orange.
But again, I guess that truth doesn't matter.
I was grieving them, and I still am grieving, and at the same time I no longer felt safe serving on this board due to threats because I had dared to vote to remove fluoride from our water.
No one should feel that way while serving our community.
My hope for this village is that we can move away from division, the partisanship, and the personal attacks.
I hope we can get back to the place where people are judged by their ideas, their character, and their willingness to serve, not by political labels or loyalty to one group or ideology.
I know that that may feel difficult right now, but I still believe it is possible, and I hope we will all work together for the betterment of our village. Thank you.
Thank you Rebecca.
So, item 9.1.3 discussion and possible action.
And you are already doing what I was going to ask you to pull up the resolution.
So, it's there.
Okay.
Is there discussion or motion?
Motion to approve 2026 there, 037 second.
Motion by Colleen, and seconded by Tashidra.
Discussion, anybody?
Seeing none, all those in favor, please signify by saying aye.
Aye.
Any opposed?
Motion passes 6-0.
Thank you.
Item 9.2, as soon as I flip the sheet.
Is resolution 2026, 038.
A resolution establishing fees for building permits and inspection in the village of the forest.
Is this who Alex?
Yeah, so just brief overview.
Last fall, we went out to RFP for new engineering, excuse me, building inspection services.
We ended up continuing with general engineering company and executed a contract with them in January as part of that contract.
There was an exhibit with an updated fee schedule for their services.
And so what's in front of you tonight is an update to our posted what will be our posted fee schedule to align with what was in that contract.
We also noted in the memo that's accompanying the materials in the packet.
This is sort of our one of a broader update.
It doesn't update some of our fees for development applications, some of that type of activity.
We're hoping to bring you a more comprehensive update at a feature meeting,
but this will align us with what our contractual obligation is currently.
Thank you, Alex. There is no public appearances. So discussion and possible action.
Is there any discussion from the board?
Yes, I have one thing I want to ask.
I noticed that some of the fees were going up.
I'll say percentage wise quite a bit.
And I'm wondering where those numbers came from.
I can't find out a few, but I see your shake in your head.
So I'm just a new know a few yourself.
Yep. So these numbers are all born out of essentially what we're going to be charged by GC.
So this is where they've set their fees at.
And essentially we're passing those fees on.
So how they determine those costs.
I'm assuming that was a bit of market analysis on their part.
But you're right. I mean, there are a couple in there where there are significant jumps.
Okay. Well, thank you. That's too bad.
But you said we're sort of in the situation. So.
Yeah. I mean, if you recall, when we went out to RFP for this, there was not a lot of other competition.
So that's part of it.
Thank you, Alex.
Any further discussion?
Or again, we're looking for a motion.
I'll make a motion to approve 2026-038.
Thank you, Colleen. Is there a second?
Second.
Thank you, Brad.
Any further discussion?
Seeing none, all those in favor of the motion, please signify by saying aye.
Aye.
Aye.
Opposed?
That is 6-0.
9.3 is a resolution 2026-039 resolution authorizing the village administrator to release a trail easement over lots three through 21.
Homestead addition to Savannah Brooks subdivision.
And I believe the staff presentation is my bill.
So what you see before you is a northern portion of the Homestead addition.
This is located in the south east quadrant of highway 19 and highway 51.
So if you look at the map here, this is highway 51 going north to south highway 19 going east to west here.
The subdivision that we're looking at is just to the south east of that.
This is Williamsburg way coming north itself and highway 19 here.
So we've been requested by the developer to release a 14 foot pedestrian biking easement along the north edge of these lots here.
When this whole subdivision and Savannah Brooks subdivision was planted is my understanding that that easement was put in there.
It has anticipation of this area being commercial at the time and anticipating a trail that would run east west from Sun Prairie to water key.
Since then, the subdivision has gone through a number of changes.
Primarily this section being turned or going from commercial to what is now mostly residential.
And so this easement and that sidewalk or pedestrian path would be right through the backyards of most folks in this subdivision or along this section of street.
As such, there's another there's a laundry list of items why staff supports.
Releasing this easement, some of which include that the right of way is significant here.
And that any future pedestrian path or bike path likely would be a part of a project in the future.
If you look at the boundary lines here, there's also a conflict point where the easement inside this property line would not align with the current right away or property line,
which then transitions into some of the some sensitive areas, environmentally sensitive areas.
And so there's a there's a lot of questions as to how and when a trail would be built.
And so again, as requested by the developer in assisting them, providing them.
Easier path to be able to sell the lots there, assuming that there's all residents, no property owners that would want a sidewalk in their backyard.
Staff is recommending that the village board release the easement.
This proposal did go for review at the planning and zoning commission.
Last month, and that is also their recommendation is to release the easement.
Happy to take any questions. I'm sure I missed a bunch of stuff here, but.
I can take questions.
Thank you, Bill. So again, there's no public appearances. So discussion and possible action.
You'll offer questions if anybody has one.
Bill, I'm never in favor of giving back a space that we can control.
I understand the reasons why they want this.
What I understood is from reading through that is that.
The county, I believe that they wanted to do something or had a future project that they could take that space anyways and do this project for the.
Yeah, so there's a couple of things going on here. So if you look at this North line, that's the edge of the right away.
That easement is on the south side of that property line.
What some of the points also talk about is that there is a setback area.
Right away setback area or DOT, which is 50 feet.
From that right away line. And so there's a, there's also a question of whether or not we can build within that 50 feet setback.
That that pedestrian path.
So whatever planning comes in the future is going to have to require involvement of the DOT has to where potentially they would put that path.
We're not even sure if that's going to be on the south side.
You know, if you look at the north side, the north side of the highway has more room on that side.
So there's just too many questions at this point.
One of the alternates that alternatives that they were the developer was proposing was was.
CS, I mean, or subdividing the loss into.
Outlots, which would dedicate the land immediately to the village.
We didn't like that idea either.
At the end of the day, having the seismic out there and having private private property.
Would suggest that we would have maintenance obligations along that session.
Or who knows how long.
So yeah, I am out of the thinking of you once we get property and we don't want to return it.
But in this case, we thought long, hard about it.
It made sense.
Thanks for that. And last question. Do you have you heard?
Have you heard of any thought of expanding that road by the deal to you at some point?
Or is that not been a discussion?
So, so we actually expanded a portion of it, I believe.
Three years ago now.
There has been no discussion.
Those far with the other expansion of highway 19 Easter West.
I know that they are doing reconstruction from.
River Road to highway 113, I believe.
And that's been in this session.
Yes, I am aware of that project and it's from River Road all the way to.
One of the intersections and one key and there is no expansion.
It's at least between River Road and 113.
Sorry.
Anything else, Brad?
Other discussion.
Motion to approve.
Motion to approve.
Resolution 2026 039 as written.
Yes.
Second.
So motion by Tashidra and I heard Jan as a second first.
Any discussion.
Hearing none.
All those in favor, please signify by saying aye.
Aye.
Any opposed?
Motion passes 6 0.
Motion 9.4 is the resolution 2026 0 or 040.
Resolution authorizing the village administrator to accept the donation of the land.
We'll change again for the staff presentation.
So this is another proposal by a landowner, developer.
More recently here within the village of the forest.
So what we're looking at here is this is North Street Highway 51,
North and South.
This is ball court right here.
And just a couple of years ago, this parcel right here used to be one parcel.
So it was subdivided for the development of first choice dental.
This lot was created in split.
I believe as part of the construction of the roundabouts in ball court,
which left these remnant pieces here.
And here.
So the property owner is proposing to donate those two parcels to the village at this point.
That believing that it makes more sense to be within the right away versus held by private private as private property.
That's the extent of my presentation.
I'll take any questions at this point.
Thank you, Bill. There is no public appearances discussion.
Questions, possible action.
Motion to approve.
Second.
Motion by Brad, seconded by Tashidra.
Any discussion?
I guess Bill, I do have a question.
Has the Jason property owner been approached if they would want that land?
I think Alex might have more information on that.
It's a work in progress. They're a little bit challenging to get ahold of.
But it's certainly something that we're trying to work through.
Okay.
And I would just state my concern with that is one of those parcels looks to be pretty much all pavement that I would.
Without knowing where the lines were, I would assume was their driveway.
And if we accept that as our right away, that's now our responsibility to maintain.
So I just wonder what we want to do about that is that something that we can accept and then.
Say donate to them in the future or do we want to.
Have that discussion before we accept the donation.
If I wouldn't become a part of the right away, it would become village property.
So it would just be a very big ownership.
I guess Alex are what is your thoughts as far as the.
So I'm actively trying to get ahold of that other property owner to gauge their interest.
However, we want to eventually.
Approach disposing of that. I guess is a decision that you all will have to make when we get there, assuming this goes through.
But certainly, I mean, that logically makes sense to.
Talk to them about it.
Okay. Thank you.
Any further discussion.
So just expand on that whole.
Conversation.
Alex, you said it would logically make sense to have a discussion with them.
Would it logically make sense to just put this on hold.
Or a little bit because.
I'm thinking to the these property owners that are donating the land.
Want this.
Want to donate this because of course it's not of any value to them, but also.
It would be a tax right off.
But we're at there's still quite a few months into the into the year.
So would we maybe just want to put this off and bring it back to the agenda after we speak to the other party.
The other property owners to find out that for sure that they will take it.
I just really could.
You're right. I mean, we are early in the year.
I know that the donating party would still have a process to go through after this conceivably that.
Wouldn't be an issue timing wise to the end of the year.
I also think about.
If we were to do that at what point is our cut off date if I'm unable to get a hold of that property owner.
And if I am unable to get a hold of that property owner by that cut off date.
Do you still want to move forward with this donation or not?
So those are all things I guess to consider in that choice.
Anything else?
Nothing else.
Nothing else.
I'm just wondering how the rest of the board is feeling.
Hi, Jim.
Yeah, I mean, it sounds like if there's not an immediate rush, can we wait here back to see.
Before we make a decision.
I think we'd be looking for the change in the motion.
If that's the desire of the board.
Right now the motion is to approve the resolution as written.
The motion could be made to postpone.
Okay.
I guess it's a pending motion for.
Outside of the motion, I'd probably also be looking for.
I don't know how to drop that date that you'd want that decision by or contact or no contact by.
Thank you, Alex.
So we could make a motion to postpone it and put a time element in there.
Yeah, you can make a motion to postpone it and put a time element in there.
I think to honor both.
I think because I think the donation is great. I would.
Be open to a friendly if it addresses us waiting for a possible contact.
As you're right, you can call until the day is done and that's a lot of time and resources and you don't need to bring something back to the board that we've already said.
If we agree to do it.
So I would be open to, you know, Alex trying to reach the homeowner or the property owner.
And I say.
Two weeks.
If that's reasonable, but I'm open to a number, but there definitely needs to be a definitive cut off time.
For reference, I've been trying to get a hold of them for about two weeks.
So let's, can we try out?
I would request a month, I guess, if that would be helpful to me.
And then additionally, if they're not interested in those parcels.
I was thinking more like two months.
Two months.
But what?
I was thinking more like two months and I just, I think it's important because really the village doesn't want to have to worry about taking care of this property because it's there in the middle of nothing.
And it's not like we're going to sell this to these new to the other owners.
Just give it to them.
I think we'd probably come to that agreement.
I think that's an open point for discussion to.
Thank you.
I wanted to say something then that if you're done, yeah, I'm done.
I just wanted to give the board a little context. This is an honest corporate owner of the, of that property.
And we've had situations in the past where we've needed temporary easements to do road work and things like that.
And they do take a long time to respond to requests like that.
I think this is probably a small piece of a larger portfolio that they deal with on real estate matters.
So it probably will not be a priority from their standpoint.
So it could take a fair amount of time.
That's all I'm saying.
Thank you.
Brad.
Yes.
Since there's a motion on the floor.
I, I'll amend the motion to postpone until July 7th meeting.
To try to contact the owners.
I'll second that.
Seven.
Sorry, I didn't keep track of who made the motion. Was that Brad and Jan?
Brad made the motion and to see your second.
So to see, do you accept that change in the motion?
Yes.
Yeah, that's a motion to postpone it's a separate motion.
So that can be handled by the other two.
I thought you could.
I was amending the original motion.
Then you would need to run the amendment.
It's a concern for that.
I accept your friendly.
Thank you.
Thank you for the clarification.
Annie further discussion.
Hearing none, all those in favor of the motion, please signify by saying aye.
Aye.
Any opposed motion passes six zero.
And we'll wait to hear more in July.
Thank you.
Item 9.5.
Resolution 2026 041.
A resolution approving a first amendment to development agreement with CH.
Company or CO.
Forest LLC.
Bill Chang is listed as the staff presenter.
So what I would like to do here is give a general presentation since this project involves.
9.5, 9.6, 9.7.
10.1 and 12.1.
You want me to read them all.
No, I'm going to give a general presentation about the project itself.
And as we dive down into each of those items separately, there's more detail about each of those items, which I can present even, you know, okay, give a further presentation.
Thank you.
I do want to also acknowledge that Claudia is here from cascade development and I believe.
Look is online also.
And they're available to answer any questions if you, you may have any questions.
Bill, just one second.
Luke, are you the iPhone?
If you are, can you raise your hand through the hand raise so we can unmute you.
Okay, thank you.
We will give you a close.
So, first of all, I want to locate us here. So you see on the map here again, we're in the corridor of highway 51 and highway 19 going east west here.
The green now line here shows tax incrementistic number seven as amended last year.
The yellow area is the residential area proposed for this development and the red area is the area proposed for the sports complex and the hotel.
Next here are renderings provided by cascade development. The first set of renderings here are of the residential proposals, three separate apartment buildings, three floors each.
And then a series of town home style units that would kind of border the apartment buildings along Peterson crossing here.
The objective is we understand from the developer is that town homes will provide a good and aesthetically pleasing frontage to the residential development.
The uniqueness of the elevation on this partial is that these three story buildings will be set lower in elevation.
So the lines of the town home and the apartments here will be, will work together.
I believe they're a half of the story above each other here.
And just just other renderings here.
This is from a street view.
We want to state that in talking or planning this with the developer, you know, we take a look at a lot of the aesthetics from not only the forest yards, phase one, which is south of this development.
But there is also, we took a look at what the materials utilize for Uber Corporation and their headquarters.
And so we're starting to develop a aesthetic theme for this area as we go along here.
So again, this project that this facility here is on the south side of 19.
You see Williamsburg way coming in on the right end of the screen here.
This is Savannah drive coming across here in the ice arena.
It's just to go left here of the screen.
The facility, the sports facility is proposed in two phases.
The first phase would be the indoor field in a common space.
And then the second phase we'll see in a later picture here would include the courts indoor courts building that you see in the background here.
This is a proposed 89 room Marriott hotel.
The Marriott hotel actually will be constructed first as part of this project.
Currently, the developer is looking at a parking study and a traffic study to complement their eventual submittal of site plan for this facility.
So just to the south here, you see this parking lot. If you remember a couple of years ago, the village acquired this property here about two acres in anticipation that more more parking will be needed would be needed in this area.
We currently have a development agreement with the developer to construct this parking lot.
And so it will be a future municipal parking lot and we've had discussions internally about potentially revenue generating here so that we can continue to maintain that into the future.
So this here is the second phase, you can see the facility.
And again, the statics here match legacy 20 at the forest yards, which is the high arena.
Same architecture, so a static style has young blood and then obviously the around us second restaurant there.
So I want to pause there in regards to the general description of the project itself.
Again, cascade is online and here if there's any questions in particular about.
You know, land use and or the project overall as we dive into each of the agenda items.
I'll try to break it down in more into detail as to how those individual items apply to the overall plan.
Thank you, Bill. So general questions, Brad, I saw your hand first.
I just want to confirm that the hotel is three stories. Is that correct?
It's actually four stories.
Thank you, Luke. And could you please state your name and municipality for the record?
Yep, Luke stop here with cascade development.
Villager to force.
Yeah, so the whole the hotel is a Marriott town place suites 89 room.
We're using their prototype drawings.
Yeah, I think by the time we had the submittal, we probably at this point, we know the exterior and could give you guys it probably should have given you better look at it.
But we can do that the next time, but it's a four story four story building.
With a good look at Mark Ropper's has had a look at the site plan and his comments on the meeting, all the different municipalities codes.
Is the current cold three stories or is it for?
I don't think there's a height. Yeah, I don't think there's a height issue there.
I think there's more general kind of all the difference.
It nuances inside of Mount Efist and windows and all of that.
Okay, thank you. And my other question is.
Just with the residential parking, I saw average of one and a half or one.
Better apartment. Have we seen in other developments around the village that we've had parking concerns? A lot of families have two vehicles.
Have we seen that in other places?
So I think the modification to the parking requirements in this case was related to service parking versus under building parking.
Yeah, that's correct Alex. Sorry to cut you off, but the reason for the modification is is related to the outdoor garage part of it and the kind of covered.
We actually have this is the most amount of parking I've had at a development.
So the one and a half is a kind of over in the top.
My current project over at the American Center is a think about 1.3 to one.
And the forest yards phase one is just under where we're at here. So from our 2000 years of development.
If we can say over the 1.3 1.35 we've never had any issues with the parking and it's a ratio between studios and 1 bedrooms and 2 bedrooms as far as the cars.
So we feel obviously very good about the parking position here and it's in a better place than other developments we've done.
Their parking configuration is just different between the surface, the garage and then under building than what we're typically seeing, but they're adequately parked overall for the city.
Anything else, Brad?
Any other discussion say generally.
Seeing none, I guess I would move on to item 9.4.1 with the presentation on that actual item.
So you okay with that bill?
I'll just add one additional thing on the hotel.
So that is up on engaged to forest and they have a site plans to middle that it's under that too.
I just wanted to check that out.
Thank you, Alex. And 9.5.1. Oh, sorry.
Can I say.
Yep, go ahead.
I've just been thinking about.
The lot that the village owns across the street from the sports complex.
We said that we're going to try to make that revenue generating.
Correct.
Okay, I'm thinking that.
Luke's not going to charge for parking.
At the facility itself.
Am I wrong on that?
No, that that's correct is our goal was not that parking.
Obviously just to kind of be different than Madison and have an easier access for the overall district.
What we had talked about, it was kind of a little bit of a moving discussion because we don't really have an answer.
When I say we myself and village staff is coming up with ways of how could we figure out how to use it?
Maybe it's a VIP situation for certain events and I think the goal was with.
You have the funding to create the parking book.
What happens 10 15 20 years later from a maintenance standpoint.
So I think what we we didn't have an answer, but we said, you know, let's continue to discuss this so we can figure out.
Some way that we can create some sort of.
Reserve fun to make sure that we don't have an issue.
15 years down the road on a main side of things.
Okay.
It did.
I guess it's fuzzy to you guys.
It seems fuzzy to me too.
So I'm kind of wondering.
Yeah, I think it was like it's certainly, I don't think it's normal that you need.
I mean, you wouldn't normally charge in your other spaces.
I think it was just kind of an add. I'm like, Oh, if we can, if we can get something to make it even better, how do we, how do we go about doing it?
And I, and I think when I was approached by village staff is, Hey, I'm open to listening up.
Obviously, you know, we're managing all the assets in the development.
So we're on board with, you know, with that.
So we were just kind of actively listening, talking about, you know, how we could work together to.
Come up with something.
Okay, you're right. I guess when I'm thinking about if we're going to be charging for parking in the village lot.
How do you sell that to the public?
Yeah.
And you're not going to have half the people.
Yeah, for the record, I was the first one to say that was like, Hey, what do you want me to do? Like the better park is to both are free.
And so that's where we kind of thought of maybe there's certain special events.
There's going to be a number of special events that we'll have as per the entertainment district, whether it's in the sports facility.
Or if it's in the hockey rink or the outdoor venue.
So I think that's where we kind of said, Hey, we don't have the answer.
But, you know, we're all the same team.
Let's, you know, as we have an opportunity to kind of continue this discussion as these things come to life.
Let's maybe find some opportunities to create some, you know, something that we can put into it.
Obviously, as cascade as the developer, we wanted to get repaired to it.
Ultimately, we would be involved. So is that a must get involved later when it's a problem? Maybe we're proactive about it.
And I think that was kind of how we ran this discussion.
Okay. Thank you, Luke. I guess we'll just look forward to hearing more once you guys hammer this out a little bit further.
Thank you, Jan. I think Bill wanted to add to that.
Yeah. Yeah. And so, I mean, I think Luke hit it right on the head.
Right now, we're anticipating regular everyday use, which we don't believe that you're going to fill that municipal parking lot.
But when it's the high demands, especially events, I mean, that's the opportunity for the village to be able to capitalize on some of that.
Now, I'm not saying that it's going to be a, you know, a $25 fee.
You know, even, you know, $5 per vehicle. It's a 200 vehicle lot over a certain amount of time.
Say, you know, asphalt's usually good for 10, 15 years.
That means something for the eventual replacement. So that, and we're, we're obviously just thinking about it.
There's a lot of factors that will play into this.
You know, the question is if you start charging for parking, do those.
No participants find parking elsewhere.
You know, so there's questions about what is the right price, you know, and so more questions that's going to require more answers to come here.
Thank you, Bill.
Any other questions to share.
I think it's great to think about this and have these discussions on the front end.
Just going to an enormous amount of sporting events.
Just to really address your question. Like, there's a plethora of things that you could do with this in terms of by the building for the athletes and then spectators are out and people are usually more agreeable to that and paying.
So I think, you know, it would be prudent to just really try to have some ideas and some perspectives on the front end so that we're not trying to figure it out after the fact because Jane, you're right.
People are not going to want to pay and then are they going to start parking in residential areas and causing issues there.
Then it's the oversight of how do we manage.
How do we know what car belongs to what is there going to be.
So there's a lot of moving factors with this that I hope you keep in mind.
Thank you. Any continued discussion.
Yes, one idea I throw out there is if we say do have people pay say even but $5 or $10.
Maybe we offer a shuttle service. So it brings them right to the front door or something that that might be a benefit.
Yeah, that was one kind of thing that we, again, outside the box thinking and I've got a gem vehicle.
It's one of those electric kind of golf cart looking things, but it's an upgraded version.
That's a six seat. I got it for the apartments because it's a large site, the first phase.
And when we brought the USHL team in, we were going to start kind of toying around with the zero way that we could create like a VIP type shuttle surface, you know, picking up in your car.
It's cold out in January, February.
So those are all things that we just kind of say, Hey, let's wrap our hands around this.
And I think it's a little bit of like, I credit the village for bringing it up when they brought it to me.
It was like, ah, that's not my word.
Is that anything I've ever thought of? But okay, let's see if we can figure it out together. So I agree.
I, I like that we're having the conversation now instead of down the road.
Thank you, Luke.
So again, the item, what I misspoke, the 9.5.1, the staff presentation, the actual resolution.
Is there anything else you want to add to?
Yeah, so I'll talk a little bit in detail about what the resolution and this amendment to the development agreement with CAH here, which is, which is Hooper.
So we're talking about these lots and highlighted in yellow here currently owned by Hooper Corporation or that CAH company LLC.
They are, they do have a purchase agreement with cascade to solve the properties currently as it is now.
There is a development agreement between the village and the forest and CAH.
Or all the areas, all the parcels that is owned by CAH or had been owned by CAH.
To provide incentive payments from these parcels at a rate of 75% of the agreement created.
So that the opportunity to utilize available tax increment from these parcels is locked up by the company.
As part of the deal here, my understanding that cascade and CAH has negotiated the release of that hold to allow for the increment from these parcels to be, which will be created by cascade to be utilized as tax incentive for the cascade project.
So that's what this amendment does.
It realigns the opportunity to shift the available tax increment to be created from these parcels released by CAH and then later on in the development agreement with cascade assigned to cascade.
Thank you.
Any discussions or a motion?
Currently on the screen is resolution 2026 041.
Motion to approve resolution 2026 041.
Thank you, Brad. Motion by Brad is there a second second.
Seconded by Colleen.
Any continued discussion?
Seeing none.
All those in favor of the motion, please signify by saying aye.
Any opposed?
Motion passes 60.
Item 9.6 ordinance 2026 004.
And ordinance to rezone approximately 11.59 acres currently addressed at 6343 through 6367 Peterson crossing to the R&B residential mixed business district.
So,
Bill gave a great overview of the project in general.
Mark's memo kind of lays out the specifics of the rezoning request.
This would be for the multifamily portion of the development that we kind of just went over highlighted in yellow on your screen there.
That's roughly 11 acres at the March 24 planning and zoning meeting.
The development came through for a conditional use permit as well as the rezoning request as before you.
A public hearing was also held for the CUP and the commission approved that request and recommended approval of the rezoning to you all.
The conditional use permit as we kind of just touched on in the parking discussion.
Enables two things within the R&B. So it would allow for a modification of the in building or the under building parking requirements.
You also know it in Mark's memo that there's a specification for attached garages.
This was the distinction. The garages in this case are detached. So that was part of the modification there.
Generally speaking.
The R&B district fits the intent of the 19 slash highway 51.
Overall area plan from the 2023 comprehensive plan which envision this sort of as a.
Dynamic mixed use district so mixed residential and businesses.
I believe that's.
The gist of it.
If there's any questions from marks memo or related to the rezoning itself happy to answer those otherwise the developers here as well.
Thank you, Alex.
Any questions or there is the resolution in front of us.
Motion to approve.
Is that supposed to be ordinance or resolution.
No ordinance ordinance 2026 0 0 4.
Motion by Brad and I think I heard.
Second.
Any further discussion.
All those in favor please signify by saying aye.
Aye.
Any opposed.
Motion passes.
Six zero.
Resolution 9.7.
Resolution 2026.
Zero four to a resolution authorizing the village administrator and clerk.
To execute a facility use agreement with cascade development LLC.
Staff presentation I believe is bill again.
All right, so we're starting to transition over here from the resident.
So construction over to the.
The facility use of the sports complex.
As you know, the village has specific impact fees, particularly park.
Land dedication fees and park.
Facility fees that are associated or charged.
For every new residential unit constructed in the forest.
So as such, we calculated the fees associated with case case.
Residential development.
And similar to a facility use agreement that we.
Currently hit with cascade for the ice arena.
Are proposing a facility use agreement for.
Particularly the indoor courts of the sports facility.
Also expandable to the indoor fields.
If wherever we should get.
Or need the ability to access those fields.
Essentially, the facility use agreement.
Sets up priority for the village to occupy those courts.
At a summer rate as well was.
In the previous agreement at.
The village.
Then allocated the amounts to be received.
From those parking fees.
Divided by the.
Projected cost to lease a facility of this nature.
And, you know, this shakes out to about a 12 to 15 year.
Least or facility use.
Of what's going to be developed here.
It does the facility use agreement does set a minimum.
That we will utilize 200 up to two.
And minimum 200 hours of the facility each year.
But it doesn't set a maximum.
Essentially, when we run out of that credit amount.
Would be when that facility use agreement would terminate.
Happy to answer any questions you have on the facility use agreement.
A recent year to talk about the villages.
Recreation program needs, particularly.
As they relate to indoor courts, primarily basketball and.
Valuable.
We'll take questions at this time.
Thank you, Bill.
Again, like most of these items, there was no public appearances.
So discussion.
And possible action in questions for Bill and Reese's.
Go ahead, Brad.
I'm wondering if you could just talk about.
I think you said the school district is not charging for us to utilize.
The facilities.
What is their.
Rate that they charge hourly.
So I just had a beating with.
Two weeks ago.
And they are going to be looking to implement a fee.
They have not we have not finalized what that fee is going to be at this point.
We're looking to see if we can get into a facility use agreement with the school district as well and see if maybe we can set up.
A set amount per year that we would pay.
But all of those are still points of discussion at this point.
I think.
I'm trying to remember right.
There were different rights based on which gym or space you were using.
Based off of the tiered level.
And we would be a tier two.
Which would include also like.
The divorce area, youth basketball and.
Any of those groups would also be considered in that same priority level as us.
So it certainly is as as Bill mentioned, like.
This is a.
An issue that we see.
Is a growing issue for us.
We're already struggling with the amount of space that we have for programming or turning away a lot of kids just because.
We ultimately just don't have room.
We're maximizing teams as much as we can in space as much as we can.
But this is going to be a long term issue that we really need to try to find a solution.
So whether it's us looking to make, you know, agreements like this or us looking to start planning for a community center.
That we have space for ourselves, I think.
That is something that really needs to be considered in our long term planning.
Just just quickly.
I'll add someone.
So.
The use of the revenue resources that equal.
And that if we are to.
Lease from the school district.
We cannot utilize park impact fees or park land education fees.
In lieu of.
In this situation.
We're doing is because of the development.
So we're utilizing that as credit against the time reserved in this facility.
In a lease agreement with the school district, likely.
The cost of that would need to be paid by.
Either tax dollars or program generator revenue.
Second, do anything else.
It's a lot of notes tonight. I love it.
I first of all, I really want to commend you guys for thinking outside the box as to how we can get more space.
So that our community and our communities children can have the space that they need.
It is hard getting space in the school district because they have their own programming.
That they have going on and to be able to have.
I like first priority for the village.
That goes a long way. And so I really appreciate you thinking outside the box and that way of how we can utilize.
The fees that we would normally get to offset leasing space because it's only going to get more pricey.
As more and more space becomes harder to get access to. So I like, I like that.
And so Bill, the second question you clarified it, the impact fees are in lieu of to help offset the leasing costs.
Did I understand that right?
There's something like that.
So what we're doing here is the total amount that cascade would hold a village for park land dedication and park impact.
We're using that amount as credit towards our use of their private facilities.
And so the clock starts ticking on that once we start utilizing or spending those credit dollars.
And then once that runs out, what happens then, right? Because I think you said 12 to 15 years.
But if our programming increases as we hope it does and we're utilizing the space more every single year.
What happens? Do we get more credit or do we actually just start paying out of pocket at that point?
Because we don't want to take away what we've been giving people, right?
Yeah, so a couple, I mean, so a couple things to think about here.
Obviously, we want to enter into negotiation many years before the end of that contract.
So annually, what's how the facility agreement is set up is that there's a tracking of that.
There's an annual meeting between our staff and their staff on priority and scheduling, etc.
And so we'll have an accounting of what is remaining. And so it would be my hope.
And if I'm still here in 12 years that we're negotiating that, you know, two years ahead of time.
If not, you know, the other options would be to look at other facilities or, you know, at that point does the programming.
Demand a facility of its own by the village. And so, you know, facility, a community center facility is extremely expensive,
including, you know, potentially where that goes and the land that needs to be acquired.
And there's a whole discussion that needs to happen before that decision gets decided.
But that clearly is an option that needs to be explored at the time.
And you would weigh all your options together.
Now, what I will also say is that in, you know, 10 to 12 years time.
We have a number of tax increment districts that are intended to end where we'll have run their, their statutory lifetime before that,
which allows for a bit of financial flexibility, planning flexibility for the village to consider.
And, you know, community center is not the only public facility that that the village needs to consider in the next couple of years here.
You know, already about the fire station, you know, about the pre planning for the public services facility.
There's been talks about what does a what is the future of the library and what do we go from here.
And I'm sure in, you know, between now and 12 years from now, there's going to be other facilities that are going to be requested of the village.
Anything else?
Jim, Luke has his hand raised to.
Just a second loop.
I think Brad, you had a question yet.
Yes.
One more thing.
It proved what is a timeline for these fields. I saw was phase two, is that still within the January 2028.
Yeah, so there is a timeline or deadline in the facility use agreement.
I believe we have that the facility should be completed now later than December 31, 2029.
And so that provides a little bit of flexibility to cascade, but it doesn't leave that out there forever.
And as you know, as the agreement states, if it doesn't, if this agreement falls apart or it doesn't get built or, you know, the terms are met, then the village can claim the remaining amount of what that that total fee amount is.
Which may be a benefit to the village because once fees are collected, we only have seven years to spend it.
We don't spend it within that time frame and we have to return that to the developer.
Thank you, Brad.
Luke, did you want to add to one of the responses?
Yeah, I think I just wanted to give a little color background to both of them.
I'll try to remember all of them because it was a little bit ago.
But I heard it best when we talked about it being outside the box.
It's, you know, we look at these issues individually, like a facilities use agreement as an individual piece.
We look at the sports as an individual piece, the apartments as individual.
And how we arrived here was probably three years ago, I guess, as the timing of when we were trying to figure out the rank piece.
And when me and Bill and Alex sat down and said, how do we do this?
And I think, holistically, these structures never get built.
Someone's been trying to do this soccer lacrosse stadium.
Probably for 20 years and it just can't get done. The math doesn't work.
And so we sat there and said, all right, like, what are the different levers we can pull and how can we wait on the margins?
And we're all the different pieces we can pull together to kind of make this work.
And with this, the facilities piece was one that was a part of, hey, if we don't build these apartments, we'd never have to pay these fee.
If we build them, we'd pay them. But is there a way we can kind of shift that over to some parking recs.
So that's kind of just, I think it's important to understand how we arrived at it.
Same deal. If, if we don't do the apartments and the fees aren't generated.
And so it's kind of, but if, but.
So we looked at them kind of all tied together and then where can we kind of support the different create different funding sources, because that's the goal of the sense.
That's why we're talking about the facility. You're going back three years.
And when phase two came up and said, all right, hey, can we look at that again?
And we use basically exact same template language as we did with the rink.
And the difference here was, and this will answer the, the second question that Brad had is the timing of it.
When I talked to Bill, I said, Hey, you know, there's going to be this indoor soccer.
What Crossfield that no one else has it with this would be great.
Bill's feedback was, Hey, we don't feel like we need field space. We need court space.
And so I obviously listened to him. It wasn't the field was part of phase one.
The hard courts that we're calling, I guess the field house were part of phase two.
But this agreement covers any use of the facility, whether it's fields or courts or different pieces.
But the feedback from Reese and Bill was, Hey, we really need the court piece.
And here's it. Here's where we can solve a need. So I said, okay, great.
We'll make sure that we incorporate this hard court piece in.
And that's why we had the timing of it say that the field goes right away.
We're hoping that the second phase, much like the second, I guess,
second iteration of the arena went way quicker than I thought it would.
There's a lot of things that are acting in our favor to get that second phase going even earlier.
But the idea was you guys have a court need.
Let's make sure we commit to helping solve that.
So that's where kind of some of the dates and why it's in the phase two piece.
But the agreement would cover full access of the whole facility,
whether it's a flight football league or something like that,
the one to use the turf for soccer. But also, I think, like I said,
the court was a, was a current need that we saw.
I lost my track. There was one other thing that I wanted to add as part of that.
I'll think of it later.
I'm sure.
Thank you, Luke. I think that does clarify quite a bit.
And Brad, did you have anything else? Thank you.
So we are at the, again, the resolution 20, 26, 0, 4, 2.
We're looking for a continued discussion or a motion.
Motion to approve resolution 20, 26, 0, 4, 2.
Thank you, Brad.
Seconded by Jan. Any discussion?
Seeing none, although some favor, please signify by saying aye.
Aye.
Any opposed?
Motion passes 6, 0.
Item number 10.1 is discussion and possible action regarding.
Resolution 20, 26, 0, 4, 3.
Resolution authorizing the village administrator and clerk.
Execute a development agreement with cascade development LLC.
The village board may convene into closed session as authorized by
Wisconsin statute.
1985 parent one, Aaron E.
For the purpose of deliberating or negotiating the purchasing of public
property.
Investment of public funds or conducting other specific specified
public businesses whenever competitive or bargaining reasons
required a closed session.
The village board may reconvene an open session and further
discuss or take action on the subject matter discussed in the
closed session.
And the staff presentation, I believe, is being started by Bill
chain.
I think I just accidentally closed out on the agenda.
So if you could pull that up by present, that would be great.
So this is the development agreement that can bring everything
together here, ultimately.
So as part of the proposal or the sports complex, we in talking
with cascade and knew that the sports complex was going to be the
hardest piece to finance.
As we understand it, the expenditure, the construction expenditure
into the sports facility itself is estimated about $40 million.
And to pull it together, cascade is requesting for $11 million in
tax increment financing.
And so when we thought about, you know, how do we get there, you
know, that really brought in these other projects, all the aspects
of the project, both on the residential side and as the
village historically has desired additional commercial
development.
And so in talking with cascade and talking about what type of
commercial we wanted to bring into the sector or the section that
would benefit, well, benefit not only just this project, but is phase
one, the hockey rink, et cetera.
Luke settled on the Marriott hotel, which would not only bring in
property tax revenue, but also bring in room tax revenue.
So as we walk through the development agreement, we have provisions in
there that are protective of the village.
First and foremost, the totality of the project, which would include
the sports facility, the hotel, and the residential
developments are required to meet certain guarantees.
All that the first guarantee are assessed value guarantees,
construction guarantees, tax increment guarantees in order to
receive any incentives from the village.
So I'll take this time to walk through some of that detail.
Feel free to stop me if you have questions.
So the most immediate deadline or requirement or obligation of the
developer is that construction on the facilities,
primarily grading and installation of utilities needs to start almost
immediately.
So before, no later than May 31, 2026.
Within the first year of construction, they need to get to 24.7 million
dollars of assessed value by January 1, 2027.
So that's 2026 construction.
They need to get to 68 million total of 68 million dollars in that
second guaranteed by January 1, 2028 assessment date.
So that's 2026 and 2027 construction.
And at the end of the day, when it's all said and done, they need to
get to at least 76 million dollars at the beginning of 2029.
That is something that the developer is comfortable with at those
numbers at the current mill rate.
What that does is it brings in $430,000 in tax increment,
newly created tax increment in 2028.
That's about 1.2 million dollars of tax revenue or income at revenue in
2029.
And then 1.3 million in 2030 and thereafter.
And those are all guarantees that the developer is comfortable with.
If upon construction start, the village would then issue what's
called a municipal revenue obligation bond or in the agreement is
referenced as the facility bond.
What that is, it's a promise from the village to make payment to the
developer or the incentive payments so long as they meet the
requirements or their obligations within the development agreement.
What that does is it provides up to 11 million over the lifetime of the tax
increment district, utilizing 90% of the tax increment created from the
properties for which the construction or the development has taken place.
So it's not taking money from from or it's not taking revenues from any
other development in the tax or district or from anywhere else in the village.
It's all new tax revenue created from the project that he is going to do.
And again, it's whatever comes first.
It's either 11 million.
If the SUS value goes up or in the meantime, the mill rate goes up and we
bring in more revenues if you get to 11 million ahead of that.
The remainder of the tax increment district life village has the opportunity
to pay off early and close the tax increment early.
If something should happen, knock on wood.
And we don't get to the million in the time of the tax increment district
statutorily closes.
And then that's the, that's the rest that they take on.
We also have in here a value covenant, what states that, you know,
the developer is going to record that the values of the properties will remain as
stated here.
So that we don't run into a situation where the assessments,
the assessment values are challenged.
Therefore, potentially reducing the increment and putting us in a tough spot
because our payment may be upside down.
So that's the majority of the main items here.
Some legal lease at the back of the agreement is a revenue bond or that
facility bond language.
I want to reiterate that this is a pay as you go bond.
So, you know, if we don't receive the tax increment,
then we don't pay the incentive.
Happy to answer any questions.
Thank you.
So no public appearances.
So discussion and hospital action.
Anybody want to start with this question?
I guess I have one thing that seeing one concern I have is the value that's,
that's promised for the January 1st, 2027.
Just seeing where we are in the year and knowing what it will take to say,
get a through site plan, probably permitting through DNR.
And then also the procurement of whatever they need to construct to get it up by
then.
I wonder how much of a concern that is and is that value attempted to be
added through like the hotel or is that the sports complex, you know,
the value is all the properties.
So the sports complex, the hotel and the residential construction.
Luke can talk more about his construction phasing, but the timing of those
values is important because of the life expectancy of the tax increment district.
Obviously, we want more value up front.
That provides more increment up front.
But later you push it off.
The more at risk you become and not paying the whole bond.
Yep.
I can understand why the value is important.
It just seems very aggressive.
So I don't know if you want to comment on that.
Yep.
Yeah.
I never know what I'm allowed to speak with the different rules.
So yeah.
I guess I thought of this as, as we're going.
I know Colin has those signs other than the tough job experts.
Me and Bill keep coming up with these things that seem a little bit
of possible, but.
And we kind of thread the needle, pull it off.
It's very similar to the hockey rink where we were under strict time
constraints, both in starting before the tip district or the TID allowed us
to.
And then also getting the increment values up in time to meet all these
numbers.
And we've spent a fair amount of time going over the schedule.
I've gotten comfortable with it.
We've gone back and forth.
It's adding the hotel was a game changer, I think.
From the development standpoint, as far as the value to the
municipality, but also adding to the to the district from a
standpoint of the timing and the construction.
We've got a lot going and it's going to go fast.
We're going to we'll be in the ground late May.
I already have a commitment letter from the bank.
I'm going to use on the first phase of the apartments.
And we're working on the appraisal now and in early stages on the
hotel financing.
So it's all coming together.
I feel comfortable that we'll be able to perform.
If you can go back to it's very similar.
Making phase one is we've exceeded the schedule that we had in the
phase one of the forest shards and we're had a schedule there and
we'll meet our requirement way earlier than had anticipated.
The goal here is to do that.
I think what we looked at my risk, if you will, it's more of a
cascade risk than is a village risk because with the pay as you
go program, I only get, you know, back a percentage of what I pay
in.
So if I don't perform, then I'm the one at risk.
Of course, which not good for anybody.
But so one of the things to kind of alleviate that is the
economic conditions with second phases.
It would be a topic if, if I was looking at this on the other
side of it.
And so what we really, we put as much as we could into the phase
one that we're starting now, which is the hotel and the 228
units that are in front of you guys and all the other approvals,
as well as the sports facility and probably 85, 90% of the values
created in that first phase.
And we obviously are committing to doing that.
We'll have a shovel on the ground inside of six weeks.
And we, we've taken a conservative approach, I would say,
Bill could speak to it too.
I think we got to perform to probably 75% of what we are
throwing in this.
If we do 75% of it, we'll meet those, those values.
And that's without taking into account inflation.
So that's kind of our second backup is about five to six
percent a year.
Property values have gone up or assessments have gone up.
So we, we had a really good sample with the park and what they
were paying in property taxes.
We applied that to the forest yards.
We now have the park and the forest yards and then now have
applied that to the second phase.
So yeah, it's, it's aggressive.
But that's why we, I'll be in your guys' meetings here for the
next, I think six to eight weeks with all these approvals.
So we're set to meet all of those phase one timelines.
Long answer for you.
Yep.
Thank you very much, Luke.
And I think Brad, you had a question.
Bill, when is a two, seven inch set to expire?
So the expenditure period.
And I believe really part of June.
And then it runs, I believe for another 11 years and thereafter.
2037 is the, the closing date.
And then how much TIFF was provided in the phase one project for the
ice rink?
Off the top of my head here, I think it was close to,
I want to say 11 million to.
So it was an 8.5 million for the, the rink itself.
And then there was some public infrastructure incentives as,
as part of Monticello extension.
And then the highway 51.
Well, it must break away Pepsi Way interchange.
Yeah.
And just to clarify, nine million for the sports piece,
the intersection piece that we tacked down at the end is what,
what drove that up. But specifically for our development,
it was one and a half million for Monticello Way and 8 million
for the sports facility, which turns into much less with the
financing piece of it.
And what I have to do is go get financing with that developer's
agreement with my guarantee and then finance it on the front end
for the future payments that, that we would get that are coming.
So actually very, the RIC, I think about two million has been
paid out and Bill has all the numbers, but most of that's
now coming in future years as my tax payments will be coming in
on the first phase. So similar setup.
Actually more, more favorable setup for the village.
We had a little back and forth being a bill, but there's
reasons this district is tougher for me to work in than the first
one. So, but we worked through those challenges with Bill and
Al Reiner.
Thank you, Luke. Anything else?
Anybody else further?
Yeah, and I want to reiterate that they're in two different tax
increment districts.
Very different situations in regards to the tax increment
being generated passing current and versus future, which is here.
Thank you.
Any further discussion or we do have the resolution in front of
us?
Sorry, let me get to the correct resolution here.
There you go.
Resolution two, zero, two, six dash, zero, four, three.
Thank you.
I'll make a motion to approve 2026 dash.
Zero, four, three.
Is there a second?
Motion by Colleen, seconded by Jan.
Any further discussion?
I just want to make a comment.
This is something that I think we've all kind of decided that we
wanted and would be good for the community.
I think that the developer working with Luke has been a good
choice in the past and I think it will be going forward.
And we also have the willing parties of Hooper and down
tyranny that have come forward and have helped make this happen.
So I think that we should probably go ahead with this and now
give the government okay.
Thank you, Jan.
Anybody else wishing to comment or discuss?
Yes, I will say something as long as the same lines as Jan.
I appreciate working with Luke and it's a bit of a trust because
this is a big number.
But also knowing I'm comforted with the hotel coming in and
there's room taxes coming and something that I've been aware of
I think was through planning and zoning is that there is a couple
of other developments that will be coming.
I don't know.
Alex, if you want to allude to that, I know there's at least one
site plan that I think you've seen.
Yeah.
So on the lots just south of the multifamily that looks
proposing here, if you want to pull up the first lot at the corner,
there's a, I guess like a multi tenant commercial development
that's being proposed there proposed.
I'd say that, but it hasn't really gone through any process yet.
They're very early in their planning stages.
But I know that the activity that's been going on in this district
has been a driving force for them looking here.
And hopefully that would lead to further development.
I know they also have some plans on some of the loss to the
East of there as well.
And I guess that's goes into some of my decision as I feel like
this can really pull in some more businesses there and probably
adds quite a bit to selling the residential lots that are now
available at Homestead.
So.
Thank you.
Any other comments?
Okay.
Seeing no discussion.
I'm going to ask everybody in favor of the motion.
Please signify by saying aye.
Aye.
Aye.
Any opposed?
Motion passes six zero.
Thank you all.
And I believe that takes care of actually 12.1 also.
So item number 13 is a check register.
I would ask if you have any questions for them on to Bill
or Carol.
Or is it Brandon?
And that's the.
CC CC grant.
Yeah.
I don't 1414.1 and 14.11 public safety commission minutes.
I guess maybe I'll just run through it and take them all.
There is the minutes in the agenda.
Is there anybody wishing a comment or questions?
Moving on to President's report.
We currently don't have one.
So Bill, is there anything?
We are working on a committee commissions and board
appointments.
I think I've reached out to the most of you about that, Brad.
We needed to just to talk about your, your appointments.
But we'll plan to have that come to the board at the next meeting.
Have some of those appointments need to be made before.
May 1st here.
Thank you, Bill.
I'm number 16.
Any other business that lawfully comes before the board.
Seeing none.
German.
Did you have something to say to you?
Just making sure no one in the audience had anything.
Okay.
No.
Number 17.
Anything you want to say?
Motion to adjourn.
Second.
All those in favor of the motion, please signify by saying aye.
Aye.
Any opposed?
We are adjourned at 745.
I made you help the ball.