WEBVTT 00:00.000 --> 00:03.600 I have no further mayor updates so I'm going to take us into 00:03.600 --> 00:06.720 officer and staff reports and start out with an update on the public safety 00:06.720 --> 00:09.520 building. Rob. Okay. Yep. We have more 00:09.520 --> 00:13.600 reorn from MC group who is going to lead a short 00:13.600 --> 00:18.880 presentation on our on the status of our construction of the public safety 00:18.880 --> 00:21.200 building. 00:21.200 --> 00:24.160 Good evening, everyone. 00:24.160 --> 00:27.600 You're good. Someone did it for me. Thank you. 00:28.560 --> 00:32.800 I haven't seen you in a while and I'm glad to say I have good news. 00:32.800 --> 00:38.400 So most of you have probably aware we're coming to the end of the building of the 00:38.400 --> 00:42.960 new public safety building. Tonight, I'm going to give you an overview of 00:42.960 --> 00:47.520 what's happened, where we are today and what to expect. 00:47.520 --> 00:51.360 I'm going to start with the good news. So the whole project, we've had over 100,000 00:51.360 --> 00:55.120 work hours with not a single recorded safety incident. 00:55.120 --> 00:59.440 That's very impressive. We are still on track 00:59.440 --> 01:03.680 to complete construction in July, which is how we started. 01:03.680 --> 01:06.560 That's the schedule we started with and we are on track to maintain that 01:06.560 --> 01:10.800 schedule. Current construction contract is below 01:10.800 --> 01:14.640 the original contract amount by over 300,000. 01:14.640 --> 01:19.200 So example of effective cost control throughout the whole process 01:19.200 --> 01:24.720 and the total project budget of the 31.9 budget approved. We have a 01:24.720 --> 01:29.120 approximately $1.7 million remains unallocated. 01:29.120 --> 01:32.960 That means that we're well positioned at this point to deliver the project 01:32.960 --> 01:36.960 under budget. And the last I'm just going to say is a 01:36.960 --> 01:39.840 group. I think you can again thank your police and 01:39.840 --> 01:42.880 fire. You can thank Susan for her effort, Rob for his 01:42.880 --> 01:46.800 effort, Melissa for your help and everyone else has been involved in this 01:46.800 --> 01:49.600 process because from the beginning, a very clear vision 01:49.600 --> 01:53.440 was stated and we feel that we've 01:53.440 --> 01:58.720 accomplished the mission. So it's been a very successful project and you 01:58.720 --> 02:01.280 could all be very grateful for the team that you have 02:01.280 --> 02:06.320 working in the city. Project budget update. 02:06.320 --> 02:10.160 Currently, as I mentioned, the project is trending under budget 02:10.160 --> 02:14.160 due to competitive bids, discipline change order management, 02:14.160 --> 02:18.560 for active coordination. It's been a very collaborative project team with 02:18.560 --> 02:22.720 the architects and engineers and the construction manager. 02:22.720 --> 02:25.840 We have limited any kinds of major cost growth. We've 02:25.840 --> 02:29.360 preserved our contingency. So the remaining contingency levels, both 02:29.360 --> 02:33.360 owners contingency and construction contingency are healthy and appropriate. 02:33.360 --> 02:37.680 They're better than appropriate for this phase of the construction project. 02:37.680 --> 02:42.880 And as we reach completion, we'll maintain those two contingencies 02:42.880 --> 02:46.560 to the very end. And then those will eventually be returned 02:46.560 --> 02:49.360 to the owner. But basically, you won't be billed for those amounts 02:49.360 --> 02:54.560 is what happens. And so holding on to that amount makes 02:54.560 --> 02:57.920 just makes sure that to the very end, we have the finances available to take 02:57.920 --> 03:02.640 care of anything that might come up. But generally, it's all good news. 03:02.640 --> 03:08.400 Financially, as far as milestones schedule wise, we're also 03:08.400 --> 03:12.640 predicting a very successful completion. So we've completed everything up to 03:12.640 --> 03:16.880 Interior Ruffin. We've started already with final grading and 03:16.880 --> 03:22.080 paving. Landscaping is projected to complete by next month. 03:22.080 --> 03:24.960 Substantial completion, we're on target, like I said, for 03:24.960 --> 03:30.880 like I've got to predict here, July 4th. And we have started the owners, 03:30.880 --> 03:34.640 fixtures, and equipment, procurement, and installation. 03:34.640 --> 03:39.040 And that should be wrapped up by the end of July. 03:39.840 --> 03:44.240 Last 30 days, a lot has been happening. So you might have noticed that they 03:44.240 --> 03:47.200 started building the police side, then they've moved into the 03:47.200 --> 03:50.480 the common area, and then they've worked on the fire department. 03:50.480 --> 03:55.520 So we call those units A, B, and C. So at this point, unit A, 03:55.520 --> 04:00.320 the police department, is nearly complete. So drywall's done, 04:00.320 --> 04:02.800 ceilings are done, finishes, casework is going in, 04:03.680 --> 04:07.600 and final mechanical electrical and plumbing. It's all wrapping up here. 04:08.560 --> 04:12.560 Moving into the common area, and they've already started with a lot of those trades, 04:12.560 --> 04:15.840 and nearly done like with ceramic tile in the fire department. 04:16.720 --> 04:23.920 Elevator is underway, should be installed and certified, maybe next week, depending on if we 04:23.920 --> 04:29.840 get phones to the building, phone lines. And as I said, we started 04:29.840 --> 04:32.800 finished grading and site concrete is underway. So sidewalks are going in. 04:34.160 --> 04:38.640 And the owner furnished equipment. The procurement is well underway, 04:38.640 --> 04:43.840 over 85% complete, and they started deliveries. So in the next 30 days, 04:44.880 --> 04:51.120 we're expecting the majority of the work to wrap up and to start the final 04:51.120 --> 04:56.240 finishes. So landscaping, they're going to do startup and testing and commissioning. 04:56.240 --> 05:01.680 That's all going to be in the next 30 days. And I went ahead and added a slide here for 05:01.680 --> 05:07.520 a 60-day look ahead. So after our 250th Independence Day celebration, 05:07.600 --> 05:12.320 that's when you can imagine they're going to be moving in, hopefully. 05:13.760 --> 05:17.760 So the strong coordination between the City, Bray, the architect, and CD Smith, 05:17.760 --> 05:22.880 the construction manager, we minimize disruptions. Like I said, we're aligned with the overall 05:22.880 --> 05:27.520 project time lighting, meaning the substantial completion date of 7-1, which was in the original 05:27.520 --> 05:33.120 contract. We've managed to maintain that. Like I said, owner furnished equipment procurement is 05:34.000 --> 05:39.840 probably 85, almost 90% complete right now. No lead time concerns. And CD Smith, 05:39.840 --> 05:44.960 the construction manager, has accepted the idea of partial substantial completion. So we're 05:44.960 --> 05:50.000 going to start installing equipment. Like I said, unit A, B, C, we're going to start installing 05:50.000 --> 05:57.520 equipment in that same pattern. And the police and fire department, the leaders are going to 05:57.520 --> 06:02.240 handle their own occupancy planning, and that has already begun. So meaning they're going to help, 06:02.240 --> 06:05.520 they're going to figure out how to move everything in, get everything up and running. 06:05.520 --> 06:09.600 So that's already started. So overall, good news. 06:11.920 --> 06:16.400 As you've probably seen from the outside, training tower's done, there's glass up, 06:17.040 --> 06:21.200 signage is going on the outside of the building. As I said, sidewalks are in. That gives you a 06:21.200 --> 06:27.440 little brief look at what the inside of the training room slash court area is going to look like. 06:27.440 --> 06:34.400 Lots of light. We've now well surpassed where this picture was taken. So 06:36.000 --> 06:40.480 that wraps up my presentation. And I am happy to answer any questions. 06:41.360 --> 06:46.400 Any questions from Council? Mr. Planer? Yeah, no, I guess I'm just thinking about contingencies. 06:47.680 --> 06:51.680 Morris, so like nothing to be concerned about this time. No, we're expected surprises that you're 06:52.320 --> 06:56.720 thinking about? No, no unexpected surprises with contingency. And as I mentioned, 06:56.720 --> 07:03.840 there will be a decent amount of contingencies being returned to the owners, how we reference it. 07:03.840 --> 07:06.960 But it's basically you won't be billed for that about. And then I guess like Rob, 07:06.960 --> 07:11.760 will we have access to some of those numbers and dollars when we start talking about borrowing 07:11.760 --> 07:17.200 for the fall and like budget time? Yeah, we think so as we go into budget season, 07:18.560 --> 07:22.480 yeah, well, I mean, I think we're going to have our substantial completion like Morris said, 07:22.960 --> 07:29.680 on July 26th, I think. And so, yes, we should, yeah, so at budget time, we should have a pretty good 07:29.680 --> 07:38.480 grasp of what we have. Yeah. Even before then, I mean, I think we'll know. July, for sure, 07:38.480 --> 07:45.760 we'll be getting our final bill from the construction manager. Other questions? Mr. 07:45.760 --> 07:50.640 Neumeir? Just a quick question. We're set with DOT as far as access to the highway now. We're 07:50.720 --> 07:55.040 on the agenda for tonight. Yep. Thank you. Mr. Benning? 07:56.720 --> 08:02.480 No, I get to look at it every day and watch it from my work at the funeral home. But 08:03.760 --> 08:11.360 and I have gone through it a couple of times and it's very impressive. I think it's going to be key 08:11.360 --> 08:23.280 to recruiting and retaining staff at this facility. And we said, you know, you referred to the vision 08:23.280 --> 08:30.240 of a 50-year building and it's it will be a 50-year building. We'll not be going in. I know Melissa 08:30.240 --> 08:35.600 and I've talked was we've got plans for how we're going to maintain it going forward. That's been a 08:35.600 --> 08:43.760 key for us to know how we're going to mow the lawn, plow the snow, you know, and know when we have 08:43.760 --> 08:50.720 to put a new roof on it or something like that. So it won't be in five or 10 years. It'll be 50 08:50.720 --> 08:57.520 years. And so talking with the Ben, the site manager out there, he's very pleased and pressed. 08:57.520 --> 09:04.240 I've been very impressed with he and his crew with everything they've done out there. So thank 09:04.240 --> 09:10.320 you and the whole team. It's it's been a fun project to work on a good group of people. 09:11.520 --> 09:17.280 Other questions? I just I have one quick one that one of my the expectations that we laid out from 09:17.280 --> 09:21.840 the start was that once we took occupancy of the building, we also acquired a capital plan that 09:21.840 --> 09:29.280 showed life expectancy of carpet, windows, paint, and that we could adopt a nice gantt charter project 09:29.280 --> 09:36.960 map showing that, you know, in 2048, we would have to replace windows or just so that future 09:36.960 --> 09:42.160 councils can maintain it because the current state is it's a 50 year building, but there's nothing 09:42.160 --> 09:46.560 precluding that from being a hundred year building. If it's maintained properly, that's I'd really 09:46.560 --> 09:50.960 like to see that adopted, you know, given to council when we take occupancy. I think that's 09:50.960 --> 09:55.600 going to be critical. I will make note of that. So a separate the idea would be like a separate 09:55.600 --> 10:02.080 binder for council beyond the owner, the owner's maintenance manuals that we would give to say the 10:02.080 --> 10:06.560 the building management team. Yeah, so what what I've what we've done in the past with larger 10:06.560 --> 10:11.760 projects is, you know, like the carpet is warranted for X amount of time HVAC's warranty and just 10:11.760 --> 10:18.640 shows the end dates of all of those so that the the council and GGF can plan for an understanding that, 10:18.640 --> 10:23.440 you know, the expected life cycle is X. So start saving now. So in the future, 10:24.240 --> 10:28.320 some councils not sitting there going, well, you know, we can they don't need air conditioning, 10:28.320 --> 10:34.000 like it's a $250,000 liability. We know that the date of the year and we need to be appropriately 10:34.000 --> 10:39.280 budgeting for it. Good idea. Okay. Thank you. Anything else after that? 10:40.640 --> 10:48.240 This was quick. I just want to say that working inside this project for all this time, 10:48.240 --> 10:54.720 Mora, you've been outstanding to work with. And I really appreciate appreciate your professionalism 10:54.720 --> 11:00.080 and your attention to detail. And I just wanted you all to know that she has been amazing this 11:00.080 --> 11:06.880 entire time. Thank you. Thank you. Lovely. I'll be back next week. 11:09.520 --> 11:13.680 Well, anybody anybody who tells us we get some extra millions of dollars they deserve an applause. 11:13.680 --> 11:18.400 Yeah. Yeah. We'll go get you some beanies, chips and nachos. Okay.