WEBVTT

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All right, welcome, everyone.

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It is six o'clock, so we will call the meeting to order.

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Looks like almost everybody's here except for the one.

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There is no correspondence that I'm aware of.

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I don't believe there's anyone here from public comment.

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So we move straight on to the minutes from July.

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I'll make a motion to approve the minutes.

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One second.

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Thank you.

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All those in favor?

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Aye.

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Invoices for July.

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Nothing out of the ordinary.

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We've had to spend some extra money on the HVAC.

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And I think they have everything worked out.

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It seems to be working.

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OK, we do have some issues with thermostats in the study rooms.

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It's set at 65, so we try to figure out

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how to increase that.

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But other than that, everything seems to be working OK.

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Any questions regarding the bills?

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Moved to approve.

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I'll second.

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Thank you.

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All those in favor?

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Aye.

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Aye.

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Aye.

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Revenue and expense report.

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So really, no difference.

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This is from July 31st.

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We're still right on tabs for the year.

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Most of the, I just sent in a report to Mark with what we

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think the final for the year would be.

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And we'll be going through most of this budget.

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Is there is going to be any savings?

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It's going to be with wages.

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There might be some savings there.

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But other than that, we're right on schedule.

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Tom, this came up a little bit at the finance committee

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a few weeks ago.

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But your request for a full-time children's librarian

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and the topic came up about the additional reimbursement

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we were getting from the town of Grafton,

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since they aren't like, how does that money come in then,

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when since they're no longer part of the monarch system?

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But we received some of that money.

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Can you explain how that works for cash?

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So in this state of Wisconsin, I mean, it's actually

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part of a law that if you live in a community that does not

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have a public library, you can use a public library

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and your county will reimburse for that use.

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And I mean, you still pay taxes on that

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at the county reimburses.

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So the town of Grafton decided it no longer

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wanted to be part of the city of Grafton.

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So what that means is that now, every time their resident

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uses us, we get reimbursed from the county.

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And so that's based on the formula.

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So ours is roughly around $6.15.

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So just FYI, if our operations costs keep going down,

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that money will go down as well.

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So it's a formula that they came up to try

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to be as equally fair to everyone.

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So it's the same type of setup all across the state.

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The only difference here is that Ozaki County

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has agreed to pay 100%.

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By law, it's only 70%.

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So Dodge in Washington County only pays 70%.

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So we have a lot of Grafton residents that use us.

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So that's only going to continue.

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I don't see any big changes.

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So that's where the growth will come.

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In addition, the county has agreed

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to reimburse for the use of Overdrive.

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But we haven't started the Advantage program yet.

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So if we start the Advantage program,

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where we pay that extra to get extra copies of digital content,

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we will get reimbursed for that use.

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So that should help us.

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I mean, it'd be nice if we include

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all the different resources.

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But right now, it's just Overdrive.

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Now, just Overdrive is important because it's

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the main tool that we use to provide e-content.

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And keep in mind, it was just purchased.

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The state is looking at other alternatives

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because I don't think the shoe has dropped from Overdrive

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because their prices are just going to go up.

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So keep in mind, I've said this many times before,

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a lot of people think we get those books for like $12.

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No, we have to pay $76 for the e-content,

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for a digital copy.

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And it all depends on what the publisher will allow.

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Some are loosening up a little bit.

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And but others are, you buy one copy.

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It serves 26 times.

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You've got to buy the title again.

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So yeah, thanks, which is used.

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That was used as a rationale for the full-time children's

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librarian.

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I didn't know how the reimbursement process works, so thanks.

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I mean, if you really look at the costs of it's really

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is very phenomenal because we're getting that extra money

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and adding the position full-time,

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it's not creating a lot of extra.

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And there will be some savings in health insurance

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because I believe two people have, two kids have aged out.

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So price it will be a little bit lower.

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So any questions about the report, finance report?

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Make a motion to approve the report.

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Oh, second.

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Thank you.

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All those in favor?

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Aye.

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OK, directors report.

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So just enough to hear my very staff.

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We are now down a shelver.

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Mayor Nguyen is off to Stephen's point.

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We wish her a lot of luck.

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And we had a little party for her on Friday.

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And so we are recruiting two 10-hour shelver positions.

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We've already received 16 applications.

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And so we should be able to find a big candidate.

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We're not worried.

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The building.

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Gentlemen from Miller Electric.

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Was there today?

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It looks like we'll finally get that book locker ready.

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Next week, they're hoping to put in the electric box

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and network plug.

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And then we'll let everybody take a no.

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And then I'm going to say it's going to take about 12 weeks.

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I'm sorry, six weeks to get the locker in.

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And that's really one of the last things

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that needs to be done with the grant.

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And there's lighting that's going

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to be installed above the spotlight collection.

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And we met with, for guys' name, Miller, Jason.

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And we're going to pick out the lights.

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I think we picked them out so he just needs to be installed.

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That was part of the grant.

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Hence, it means spotlight, so we'd have a light on it.

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And we're just waiting for the final report

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regarding the wayfinding, all the different signage.

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We've already received a report from the vendor

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and gave him all our comments.

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And so we're just waiting for his final report.

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And then see how much it's going to be

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and get what we can done with the rating money.

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We still have not heard from the state regarding

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the additional money that we may not get back.

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And we don't really know when that's going to happen.

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But other than that, the buildings doing good,

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we just have that the controls issue

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with the air in a couple of study rooms.

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The library statistics, any questions?

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Our numbers are looking really great for the year.

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The summer reading program was awesome.

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There'll be a full report the next month's meeting.

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And I think it ended on Friday with the pool party.

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There was over 135 kids, we showed up,

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which is really impressive.

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But we did not hit 800.

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We hit 796.

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That's in Telson kids.

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And so in the report, we'll have it all broken down.

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But kudos to the staff.

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They worked really hard.

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They had a lot of fun.

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They were very popular.

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And I think the programming numbers are going to continue to be high.

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It's people are looking for affordable.

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Programs for the kids.

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And in this case, we're really good.

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Kids are free.

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And getting nothing but great comments.

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Regarding Kate and Amanda with the story times.

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It was a lot of fun.

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There was a lot of proud kids with their minutes.

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And everyone wants that $100 Amazon card.

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So I hope we can get to it because adults can do it.

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So I'm hoping a kid gets it.

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When is the pick for that?

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Friday.

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Monday.

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She told me it's Friday.

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I was pulling it.

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Okay.

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Monday.

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We can go into a new business.

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Sure.

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Yeah.

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So I did get all my CE done.

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Oh, my God.

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Those were some long days.

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I've also started 13 hours of different workshops.

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So I'm just working on the final paperwork.

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It's already been sent to the system.

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But there are some changes because the forms have to be perfect before you send them in.

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So I just got to make a few changes.

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And then finally.

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There was a person here who spoke regarding free printing.

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And I thought this would be the time to discuss.

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I will tell you right now what we do.

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It is really rare where we will deny someone a print.

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There are options.

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Sometimes they'll say, we'll catch us.

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And the next time you're in, or you can put it on your account.

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And we've really have never had a problem.

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Where someone couldn't get a print.

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We, you know, for example, we have a lot of people who rush in.

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And get a boarding pass, a print on a boarding pass.

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Or tickets, concert tickets, all that type of stuff.

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We don't want to delay that and, you know, over 25 cents.

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So what are your thoughts?

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We could not find.

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I couldn't find. I know.

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Rosalia looked a library that provided.

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There were some that were providing free, but.

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The accounting involved in keeping everything free.

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It's a little cumbersome.

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But.

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I think you might have just addressed my question, Tom, in terms of our comparable libraries and what they're free printing or free pages.

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Policy would be.

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Nothing in the area.

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You kind of do what we do.

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You know, if someone needs something.

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We're not going to deny someone.

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A page.

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Or a couple of pages.

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However.

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There are people.

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We provided free printing.

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They'll print a book.

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I mean.

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That's the thing.

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We can't.

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We already do.

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I think a really good job of.

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Making sure that people do pay for their printouts.

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Because when someone wants something to print out.

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We the staff at the desk has to.

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Approve it.

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And.

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We have saved so much paper.

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I mean.

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You guys remember the beginning days of public Internet and libraries.

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It was crazy.

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People would print out whole reams of paper.

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Oops.

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So now we don't have that.

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You know, probably on port are very good with.

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Paying their fees and their fines.

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And so.

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Do you have any perspective on what you recommend for a policy or a rubric at least.

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I mean, is it.

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Good faith is it.

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Yeah, I.

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I kind of don't want to have an official policy.

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I kind of.

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I mean, it makes it easier for staff.

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To make the decision.

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I'm.

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I'm the goal person.

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I know it's probably really not the right term.

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But since it's.

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It really hasn't been a problem.

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This wouldn't address copies, right?

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Copies are not exempt from the, like this is set copies are separate.

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No, because what we do is the coffee machine is a printer as well.

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So, and that's actually.

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I think a good idea because we save a lot of waste.

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And.

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Yeah, we'll get someone a free copy.

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I mean, I'm not going to deny a senior citizen.

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You know, I mean, it's probably they don't have.

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Extra money or they forgot.

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You know, we try to let them leave with a smile on their face.

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But if someone comes in like with a hundred pages, it's like.

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No, you got a.

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Sorry, we can't.

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Give this away because it is the tax for his money.

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And I think we're.

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Staff are very aware of that and, you know, but at the same time we want to give them some leeway.

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Just because it helps with the customer service aspect.

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And.

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It is, you know, 25 cents.

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I mean, it's a board wants us.

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Change rules and be really tough on that. We can.

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But since it's not really a problem.

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It kind of be better.

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Staff still have that little bit of leeway.

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And it almost sounds like there's two different considerations. There's the funds.

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But then also the staff time and management of the system is that fair to say.

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In terms of the funds.

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Would it be something rather than the board acting on it?

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If it becomes something that is a point of conversation that could go to the friends for like a funding for community printing.

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Yes.

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And.

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There doesn't happen that much. It wouldn't be a lot of funds.

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It's just that it's the economy, you know, keeping it all separate and making sure you have the right button on the.

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Because it happens.

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It doesn't happen very often. So.

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It's.

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It's somewhat easier when it's we can't keep everything like clean and simple.

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But like I said, we there was some libraries that they were they would use donation funds.

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I mean, we can do that.

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I just think.

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My question.

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I'm asking the staff is, has this person ever came up and talked to the librarians? I mean, I talked to librarians about everything.

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And I afterwards she I wanted to talk to her basically after last meeting, but she went out the dog too quickly and I did not again touch it there.

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No.

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So you've never heard that. Okay. Because I was wondering if it was brought to the librarians first. That's I would have brought it up. I think.

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Okay.

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That's my question.

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It's not like we're making money on copies and prints.

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No.

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I mean, paper costs money, toner and costs money.

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It's really the toner. That's actually expense. Yeah. And we have a lease. So.

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Which I think is going up next year a little bit. So we're on the same plan as city hall, which actually is really nice because it's clean and simple.

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They're really quick to come and repair.

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And I mean, we've had this printer for, I believe, three years, which is.

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Pretty good.

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But we just follow up. You know, it's a cooperation with the city. I think that's important. And it's been working fine.

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I guess you got this on the agenda for past discussion, possible action.

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Like what kind of direction you're looking for the from the board, then Tom.

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I just want to do you guys want to pursue it or do we just.

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Let it live for a while and just see how things go. See.

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The demand changes and then we can revisit the way you describe it. It sounds like I can kind of get free printing now from the library.

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I assume you wouldn't necessarily advertise this. No, obviously, right. It was just.

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He is needed, but.

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We don't want to deny anyone.

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You know, it's like with fines.

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You know.

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We want the materials back. So if we get the materials back in good condition.

20:41.280 --> 20:44.280
We can wave the fines.

20:45.280 --> 20:48.280
And like I said, this is it.

20:48.280 --> 20:51.280
It doesn't happen very often.

20:51.280 --> 20:56.280
It sounds to me like step has the ability to wave that printing fee.

20:56.280 --> 21:04.280
On a discretionary basis, you know, on an as needed basis, but it's not a daily thing. It's not a common occurrence.

21:04.280 --> 21:06.280
This is what it sounds like to me.

21:07.280 --> 21:09.280
Okay.

21:09.280 --> 21:17.280
That's my question. So then, is there any action needed necessarily from the board or like we would just continue doing what the.

21:17.280 --> 21:20.280
Continue what we're doing.

21:20.280 --> 21:25.280
I think it's important to, because she addressed us, you know, we're talking about it and.

21:25.280 --> 21:29.280
And we can leave it as status quo.

21:30.280 --> 21:38.280
After her public comment, were there any other comments within the library staff or other public comments about it?

21:38.280 --> 21:42.280
Yeah, I did talk to staff about it and.

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Their whole thing. Well, how do we separate the money?

21:46.280 --> 21:51.280
You know, because it's we have, I mean, unfortunately.

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It.

21:53.280 --> 21:58.280
The desk can get really busy and then you got it.

21:58.280 --> 22:03.280
I mean, I know it may sound silly and not a big deal, but it just.

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It's it's much more convenient and effective.

22:06.280 --> 22:10.280
To let them make that decision.

22:10.280 --> 22:15.280
And, you know, we're not going to let someone with 100 pages walk out.

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Are there people that are doing that?

22:17.280 --> 22:19.280
Yeah.

22:20.280 --> 22:23.280
It's extremely rare because.

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I mean, important people are very honest.

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I mean, they truly, I mean, I'm still surprised somebody are so excited to pay their fines off.

22:34.280 --> 22:36.280
And.

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And they don't want to die on their record. They do not.

22:40.280 --> 22:43.280
Which is really great. So.

22:49.280 --> 22:51.280
So that's that's all I have.

22:51.280 --> 22:57.280
I guess then perhaps no action is needed then. Right. No action. Okay.

22:57.280 --> 23:04.280
All right. That's everything on our agenda. Do we have any other comments or input?

23:04.280 --> 23:09.280
Tom, can I just ask, did the AC repair come into 1500.

23:09.280 --> 23:11.280
Is that what you told us?

23:11.280 --> 23:15.280
It was the estimate was 1500. I didn't get. I only got the agenda.

23:15.280 --> 23:17.280
I don't know why I didn't get all the stuff I got.

23:17.280 --> 23:21.280
But you had to go to the link on the city council website.

23:21.280 --> 23:24.280
Okay. So that's probably why I didn't go that way. I'm sorry. I didn't know.

23:24.280 --> 23:27.280
Actually, I think it was 1600.

23:27.280 --> 23:30.280
Okay. I just wanted to know if it was close to that or.

23:30.280 --> 23:33.280
Yeah, it costs a little extra because we had to bring in.

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Two different companies to make sure to get it right. Okay.

23:36.280 --> 23:39.280
Doing the controls and then.

23:39.280 --> 23:42.280
Bassett who's a city does have a.

23:42.280 --> 23:46.280
Service country service contract. Thank you.

23:46.280 --> 23:49.280
And actually, he said, you know, it.

23:49.280 --> 23:54.280
The repair person said, you know, this is what happens when you combine old with new.

23:54.280 --> 23:59.280
It takes a little while to get them all to like each other and get it all to work, but.

23:59.280 --> 24:00.280
Yes.

24:00.280 --> 24:05.280
I was going to say the line item says 1571.

24:05.280 --> 24:06.280
Okay.

24:06.280 --> 24:08.280
Thank you very much.

24:08.280 --> 24:09.280
Thank you.

24:09.280 --> 24:10.280
Yeah.

24:10.280 --> 24:11.280
I guess.

24:12.280 --> 24:14.280
I guess make a motion to adjourn.

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Please.

24:15.280 --> 24:16.280
Second.

24:16.280 --> 24:17.280
Thank you. All those in favor.

24:17.280 --> 24:19.280
I adjourned.

24:19.280 --> 24:20.280
Thanks, everyone.

24:20.280 --> 24:23.280
So nice to see those numbers come at least close to what they.

24:23.280 --> 24:24.280
Yeah.

24:24.280 --> 24:25.280
Well, that's I didn't see it.

24:25.280 --> 24:26.280
Never know.

24:26.280 --> 24:28.280
I wanted to make sure it was like.

24:28.280 --> 24:33.280
And this HVAC system in the library has been a nightmare for as long as I've been here.

24:33.280 --> 24:34.280
Yes.

24:34.280 --> 24:35.280
It's amazing.

24:35.280 --> 24:37.280
Well, half the things are the windows.

24:38.280 --> 24:45.280
Okay.

24:45.280 --> 24:50.280
It makes me back in the day, I remember like making a note to myself.

24:50.280 --> 24:52.280
Don't ever buy.

24:52.280 --> 25:00.280
Whatever brand it was that we were dealing with.

25:00.280 --> 25:01.280
Okay.

25:01.280 --> 25:03.280
All right.

25:31.280 --> 25:33.280
Thank you.

26:01.280 --> 26:03.280
All right.

26:31.280 --> 26:33.280
Thank you.