We will call this meeting to order at 7 p.m.
Please stand for the pledge.
To the flag in the United States of America.
To the ring of our flag for which it stands,
from the nation, under God,
and to this little liberty and justice for all.
We will now start our public hearing for the North Street Project.
And public hearing will visually start at 7 o'clock.
Go.
It's all yours.
All right. Thank you.
Good evening, everybody.
My name is Jason Femright.
I'm the city engineer for Janesville.
I'm with Bolton and Minks.
I've been with the city as the city engineer for, what, 25 years?
25 years, Clinton and I have been doing certain utility improvements,
capital improvement plans, and working through all these projects
in the great city of Janesville for many years.
We're here tonight for the 2027th Street and Utility Improvement.
And this project is not new to our wish list or wants.
It's been on the capital improvement plan,
if you want to click through Clinton.
Keep out there, please.
So, yeah, this project, again, we're up on North Street
and West and Craig, and then the smallest portion of Skookam Street
between West Street and Mill Street.
This has been on the capital improvement plan for many, many years.
It's just recently come to fruition that we wanted to move this project
from 2029 to 2027.
The other project there is highlighted in blue,
and there's one of the reasons that this came to the top of the list.
Mainly, obviously, the street itself is in really poor condition.
But we've had some recent water main breaks,
and I don't know if you've seen crews out there in the past few years.
We've had over seven water main breaks in that stretch.
So, we didn't want to wait any longer,
throwing good money after a bad understanding that the water main is shot.
So, that's the reason why we flipped lofted it from 29 to 27.
Okay, here's an illustration I'd like to kind of go through.
It's a really nice depiction of everything that goes within a street
in a residential type of an area.
So, we all see the roads that we're driving on.
Obviously, the North Street is a relatively narrow road
with no curbing gutter and no sidewalks.
The goals of this project are to have curbing gutter streets
with 34-foot wide, with a five-foot sidewalk on the south side.
Same with Skokam Street.
Again, similar roadway and the sidewalk on, I believe,
we're talking the west side.
What we don't see is all the stuff that's underneath the ground.
We have, in the green is the sanitary sewer.
Usually, those manholes are in the center of streets,
and that larger sanitary sewer main line is in the middle of the road.
And then, this is the connection from the homes that go out to that sanitary sewer.
That's the sanitary sewer laterals that connect to each one of our homes
that drain the sanitary sewer.
That's not to be confused with the storm sewer.
The storm sewer is in orange.
That carries storm water.
Not sanitary sewer water, but storm water.
We want to make sure that those are separated
so we're not inundating our sanitary sewer with clean water.
So, that's the storm sewer system.
And we're going to be making some significant improvements out there.
Right now, I believe, there's some disjointed drain tiles.
Some of it all drains to one side of the road.
Then it crosses, goes back to an alley.
Some on the very west side goes down the hill
and just goes right into the west street right away there.
So, we're going to be getting catch basins along the roadway
to properly collect the storm water that's out there.
A water ant system, you know, when you see our items out there,
within the north street specifically, there's a four inch cast iron
that, like we mentioned, had over seven documented breaks
and three within the past couple of years.
And then the water services that come to each of the homes,
there's a curb stop in the boulevards that we can turn off the water
and access the connections from there.
Other private utilities, we've got gas, electric, some cable,
or some of those other utilities that can be ending up out
in the public way itself.
So, this is kind of a defection.
I'll explain this more during our open houses
and more opportunities to really talk about what this is
and the specifics of it.
Just wanted to give you kind of a breadth of what we're kind of looking at.
So, this is obviously an illustration that we can't see,
but we're looking at the existing conditions.
Like I mentioned, north street is about a 24 foot wide road.
It doesn't have any curb and gutter.
Originally constructed, it believes in 1972.
School come streets about 18 feet wide, again,
with no curb and gutter.
No sidewalks on north street that exist.
School come streets down here does have just one segment
of sidewalk in front of one property itself.
So, all of those are seeing some significant
inadequacies as far as the level of service,
and then certainly ADA compliance with the water meeting,
or with the sidewalks.
Sanitary sewer on north street, excuse me,
is an eight inch PVC, which PVC is the storm sewer,
or the sanitary sewer that we do use.
Nowadays, that's a little, it must have been one of the first times that PVC was ever used in 1972,
but it's since been televised, we did that in 2015,
where we televised a lot of the city, help us prioritize that,
but we do see some significant spots for infiltration and sags within that sanitary sewer.
Yes, a bunch of deflections within it.
Freecast manholes were put in in 1972, certainly,
and reaching the end of their useful life.
The section of sanitary sewer down on school come street is an eight inch VCP,
that's petrified clay pipe, that's kind of that brown clay pipe that we're used to seeing
in our older sanitary sewer systems.
And again, that's showing some significant amounts of sags,
open joints and roots intruding into that.
So, when we're talking about the sanitary sewer,
I did mention that earlier about trying to keep clear water out of that.
Sanitary sewer only has a certain capacity for what we have used as sanitary water going into it.
If we introduce storm water into it, it inundates the adds, it affects our treatment facilities,
it affects our lift stations, things like that.
So, we want to make sure that those are disconnected.
A couple of different ways water can get in there, it can be direct water that may go into the sanitary sewer,
and it can just be groundwater that's seeping into the crack.
So, goals with this project are really to isolate the sanitary sewer
and the storm sewer and keeping them separated.
Like I mentioned, the water main itself on North Street is that four inch cast iron
with a bunch of breaks.
There are some hydrants that are out there, however, they don't meet the city's current standards
for fire suppression and public safety.
The school constraint is a six inch ductile iron water main.
Sounds like it was put in in 1982 and indicates that water main is six inch DIP,
which is smaller than the city standard of an eight inch.
So, both of those have reached the end of their useful life.
Storm sewer, I did kind of mention that, I don't really want to go into any of the specifics of what's out there.
It's a disjointed system that has some significant challenges running into the properties
and not to the street itself.
So, with the proposed improvements, if you want to jump forward, let's see what have we got next.
Yeah, let's do this.
So, this is kind of the typical section of the road itself.
I know, can you guys see that?
But what we have is a 34 foot wide road.
That's going to be from the face of the curb to the face of the curb.
In other words, concrete, high back curb, like we see in the rest of the community,
you guys are one of the last roads in town to get redone.
So, to be our standard, high back curb, bituminous street with a five foot walk on one side.
It's going to be pushed up towards the right of way.
Obviously, out there we have some challenges with trees and some significant elevation.
So, exact location of the sidewalk is something that's going to be determined once we get into the
design a little bit.
One thing I did want to mention with this is we have these edge drains on either side.
Underneath the curb and gutter itself, we have a tile system that's going to serve two purposes.
The roadway itself, one of the biggest detriments to any of our roadways is the water that's underneath it.
Their freeze-thaw cycles breaks up our roads.
We have clay soils out here.
So, what we wanted to do is get a drainage layer under our pavement that allows that pavement to drain to this drain tile,
and then that goes into the storm sewer and goes out.
We do put in at each property, some of you have sump pumps that may go over land right now.
What we will have is a T location at every property that's out there.
So, if you do have a sump pump, we can coordinate a location within that tile system
and putting in a T structure, so if you did have a sump pump, you could connect that directly to that drain tile
to help get the water off of the yards themselves and recirculating into the basements.
One thing we don't want to put into here is any rough drains.
If you have rough drains that come down, downspouts, that is nothing that we want to put in there.
That's rain water.
We want to talk about the ground water itself.
That was what we were going to do in these drain tiles.
All right.
So, here's the illustration of the road itself.
So, we're going to be doing, like I said, a city standard 34 feet face-to-face with a 5-foot walk.
We will be reviewing the trees that are out there and any required retaining walls to make this work during final design.
There could be some challenges with that, but that's why Eric Houser here, I didn't mention Eric.
Oh, you didn't.
Well, that was our Joel.
I like to call him.
Oh, yeah, sorry. I forgot to do that.
I apologize.
Eric Houser, engineer with our office is going to be helping me out through this project.
You're going to see his face around here.
I think Andy likes that.
He doesn't see me. He sees Joel a little bit more.
So, that's good.
No, Eric's been with our company for many years and he's taken over for me in another community, helping me out
and a little bit more boots on the ground, accessible for things like this.
So, happy to have him involved in helping you guys out and he's going to be a great addition to our team.
Is that good enough?
How much is he paid?
No, I don't know.
Not enough. Obviously, I didn't need with it.
So, yeah, in the Skookam Street itself, again, we'll be that 34-foot-wide road.
Under the pavement section itself, I don't think I need to get into the specific details of that.
Patuminous road, not concrete, patuminous.
Sanitary and sewer improvements, we're going to be doing an 8-inch PVC gravity system.
Within the middle of the road, lateral services will be new sections, PVC,
and those will be extended out to the right of way itself, not all the way to the homes.
We will be coming through and televising the sanitary sewer systems from the homes
out to the main to understand exactly where they go and the condition of those.
So, stay tuned for future discussions as we mobilize a crew to get in here
and to do some of those sanitary lateral televising.
Just like the water main itself, just like the sanitary will be reconstructed with an 8-inch PVC,
similar size pipe, different material as the PVC water main compared to the PVC sanitary sewer.
We'll be doing new valving, adequate hydrant spacing, and then 1-inch water services again.
Out to the right way, we'll have a new curb stop at each property.
Storm sewer itself, we will be extending a new storm sewer out from West Street.
I think we have some drainage challenges down here in the West Street right of way.
We'll work with the county and the county engineer when we get into the design of that.
And then we do have a second system.
As you go up the hill, there's a lower spot here, so we'll be working on how this design works in that region
and how we're going to be discharging that.
That'll reveal itself a little bit more when we jump into final design.
All right.
Skookum now?
Skookum.
Yeah, skookum, very similar type of concept.
One thing I didn't mention is the driveways themselves.
You can see the illustration of driveways there.
We do replace the driveways in in-kind material behind the sidewalk and or behind the concrete aprons.
We will be doing a minimum of 5-foot deep concrete aprons
or to the back of the sidewalk, whatever side you're on, will be concrete.
And then everything behind that will be replaced in kind.
Gravel would be gravel, betuminous, betuminous, and concrete would be concrete.
So that's how we're addressing the driveways themselves.
All right.
What next?
Now the fun part.
Oh, yeah, cost.
It costs a lot of money, so darn it.
Yeah, no, estimated cost is about 1.7 for the North Street.
Skookum is just shy of 400,000.
This is estimated engineering cost based on recent bid numbers.
This is not final bid numbers.
We haven't designed the project or bid the project.
This is the preliminary estimates that we're putting together based on past projects, recent trends in pricing to come up with these numbers.
You want to jump through.
We have the preliminary assessment role.
So Eric did hand out of preliminary assessment role to everybody here that we have prepared again that was based on these estimated costs.
We're following the city of Janesville's assessment policy.
Streets themselves are going to be assessed at 30% of the cost to reconstruct the street based on an accessible front footage basis.
The water sanitary sewer and the storm sewer are assessed 30% of the project cost based on a per each basis.
And the rest of those money, the remaining percentage of the street will be paid by the general fund and the other 70% of the sanitary storm and water be paid by each of those associated enterprise funds.
We're following the city's policy just like every other project that we've done in town is this 30%.
What we're seeing here is obviously construction prices continue to go up as the years go along.
We've seen a big uptick a number of years ago with inflation.
We're seeing that tend to taper off.
But again, we're seeing more than now of what I would classify as normal inflation.
That big jump that we saw a number of years ago.
So again, what we've done is try to do our best estimation of what this project is going to cost with appropriate amount of contingency in there.
So that's the assessments that we put together in this assessment role based on that policy and that we handed out.
So you can find your property on there.
We have done the best estimation that we have for where sewer services, water services are connected to.
And we want to make sure that during construction and or the design that we fully identify.
So if you're getting a service that we're assessing that or if you're not getting a service that we removed that assessment.
So again, this is far from final says preliminary and there's going to be a couple of iterations from this after construction is when we'll formally understand exactly what the assessments are.
But you can see the numbers there.
We have about $89 per foot of street.
$2,200 for sanitary sewer per each water means 3500 and storm sewer is about $2,600 each.
Okay.
Let's go through to a diagram here.
Oh, the diagram.
Yeah. So this is again, how we've identified.
And this is a diagram that we're going to continue to look at making sure that we properly documented.
And who's getting an assessment and or a service at each one of these locations.
So this will continue to update as we as we go through design into construction.
Okay.
Let's schedule.
Yep.
Project schedule.
So we are in the real very early stages of this project.
The council did.
We did hold a work session back in June where we started talking about this.
We prepared this preliminary engineering report.
That's all this information that we're bringing out here tonight.
I presented that to the council in August.
Then they authorized us to move forward to hold this improvement hearing.
That's where we are tonight.
September 14th is holding this improvement hearing.
After this hearing, the council wishes to continue to move forward with the project.
They'll sign a resolution authorizing us to prepare the design plans and specifications.
That's when we get into having surveyors off their topographic surveys, design of the project,
fully understanding what are the impacts to trees, driveway grades, and where the services are.
So it's going to take us some time from when we get started on that design.
We're going to hold an open house.
That was November, Clinton.
Eric and I have talked about.
We're going to move it to December.
Just realizing the kind of work that we need to get done.
We're going to wedge that in there between Thanksgiving and Christmas, whatever makes sense.
These open houses are something that we've found to be very beneficial for property owners to come in here
and not such a formal hearing platform.
We'll have boards out here.
You'll be able to pull Eric aside, myself aside.
We can talk specifically about the concerns that you may have, questions that you have,
get into the details.
As we've gotten into, I would say probably about a 60% design plan.
You really kind of know what things are going to be.
You can properly explain and help answer questions.
It allows you to kind of get a more one-on-one with us to ask those specific questions.
Then bidding.
We'd be bidding this project, which is a very typical schedule that we have on these projects.
We have these pretty good routines on how we're doing this.
Bid opening, first of March, holding assessment hearing.
Another hearing, just like we have here, this is going to be the final assessment hearing.
We're going to have the bid numbers, so we're going to rerun the assessment role.
We're going to know the design of where all the services are and all of the quantities and the bids themselves.
We're going to be rerunning this assessment role with those final bid numbers.
Then the council, at that time, they wish to continue to move forward with that project, would award the contract to a contractor.
Prior to construction, we will hold another open house here at City Hall.
We found this to be a good refresher.
We'll know when the contractor, who the contractor is, and what their first schedule is at this original open house.
All the questions that we asked here that you guys maybe forgot the answers to.
You can bring them back up.
We can meet who's going to be the construction administration person on site and the contractor themselves.
Again, another opportunity to ask questions just before the boots on the ground and the back will start showing up.
Beginning construction, May or June, whatever the contractor wants to do, substantial completion in October.
Final completion is that final wear course.
We're going to pave one layer of the two minutes down towards the end of the year.
There's going to be a lift from the curbing gutter to the bituminous.
We wait one full season, winter season to allow some of that freeze thaw.
There's any settling from the trench since we're doing so much utility work out there.
That final completion is when they put that final lift on there, allowing any of the nuances of the winter season to,
you know, if there was some settling, then we can get that taken care of before we get a nice new surface put on there.
And then that would be June of 2028.
So a lot of work in front of us.
We are on the very early stages of this, but I think we have a good schedule.
And this follows right along with trying to bid this project in a good time frame when contractors are looking for work,
having a full construction season to do the work.
And certainly this size of this project is conducive to a contractor getting in and getting it done in one year.
So I think that is all I.
Yeah, and if I could just add, I would encourage residents to attend these open houses because we've found over the years that they really do help with questions that you may have.
It's a lot nicer, I think, to visit one on one, if that makes sense.
Yeah.
I have a question for you, Jason.
Last time you were here, we briefly discussed putting some diagonal parking stalls near the city park that's there.
We've just named that park after our previous mayor, who just passed away.
I'm not on the park board.
I have no idea what their plans are.
But if we want to make it a useful part, it would certainly be helpful.
And I'm not looking at it being a big ticket item to bump that curb in 20 feet and put in eight diagonal parking spots.
So if you could run that as an option, then we could look at it.
Yeah.
Once we get a survey and we get the initial geometrics, I think we'll run that iteration.
How possible that is, Eric?
Yeah.
Through there.
And figure out what you guys want to do.
There could be some elevation challenges out there.
Nonetheless, let's take a look at it and see what things shake out.
Yep, we can definitely.
All right.
Thank you.
With that, Andy, turn it back over to you and you can open up the public hearing.
Any questions anybody has?
Yeah.
Does anybody have any questions for Jason?
You can come up to the...
Just one other website.
Are you getting a review of the sidewalk on large street?
Yep.
Which side is that going on?
More than likely it can be on the south side, adjacent to the park.
Again, we're still having it done the final design.
There are some challenges out here to figure out what makes them all sense.
Just the logistics of getting it in there with the minimal retaining walls and things like that.
The other question I have is, is there a school where we're outside of the sidewalk?
Is there a rest of the school?
Yes.
No.
Okay.
I'm on a school where we're outside of the sidewalk.
Is that sidewalk have to be cleaned?
That's sad name.
I'm already getting someone to that.
Is there a little more question?
I'm not sure.
I don't think it's cleaned by seven, no.
I know that it's on the...
It's on the route.
Or is it by the end of the day?
I would say they're usually done by the end of the day.
But as far as a time frame, I don't...
We don't really have one, I guess.
Is there going to be enforcement on a day here?
Is there a rest of that?
I'm going to...
That's something we'll have to look into when it comes to...
Our...
About our snow policy.
Yeah, our snow policy is also in review right now.
Okay.
So we can look at that at the same time.
How does anybody else have any questions for Jason?
Is it imperative that we have the sidewalk?
And what would be the cost difference if we didn't have the sidewalk?
Well, we have to have the sidewalk for 88 compliance.
The sidewalk's the city...
Yeah, it's in the city policy to put it inside the walk on the outside of the street.
It's what I'm following.
How long maintenance of that sidewalk?
You look at some of the sidewalks around town and they're really a trip down there.
I know that takes time to get to that point, but...
I don't know that...
I guess by the choice, I'd rather not have the sidewalk.
It would be less trees and less wet, I guess.
And less cost.
Kind of the safety and the ability to have the color.
If you put it down, you can park it in a few lines.
How much further is it going to push it inside?
That doesn't take my tree.
I didn't hear you, Rich.
I said, if you want that night, you're asking me the word you want.
That's going to push the sidewalk further through the green.
What I want you to do is...
How much of that might open your yard?
Taking nothing to clean and dry.
It won't push the whole side of the yard then, David.
You would round out the thing.
I don't know, I mean...
You look at the property line and where everything ends.
What's it going to turn on?
I would just like to wait and see what they come up with.
Yeah, fair enough.
I think realistically, we've got to look at the geometrics and see what we can fit in here.
And with the elevations that are out there.
I guess if you turn to this and for lighting in the street,
obviously trackers, you know, I'm all horn farmers coming across,
you know, they have to go over them one side,
down on the other side, that's glad they can do that.
In the future, you know, how often we're going to have to replace the asphalt, you know.
There's some big trackers that are coming through there.
You know, you're going to wind it, but it's going to be easier for the trackers to come through now.
Who's responsible for all that maintenance in the next, you know,
because they're going to beat the crap out of the asphalt, you know.
Are we going to be out of luck for our research seeing that in the next few years
then do we know after?
Or who's out of luck for that, you know.
Yeah, that's beyond the CIP for overlays and for general maintenance.
And that's all.
The city has not assessed for all those overlays.
The road is going to be wider, but it's also designed for parking on both sides, as my understanding.
So that will keep your driving lanes narrower.
See, if you would go to just some of the other roads that we've reconstructed
and just see how those look, you know, it's going to be the same size.
People are parking on and utilizing those today.
It's going to be a lot different than how you guys see that right now
of this current narrow roadway, falling off the side of it.
You don't want to go off to the side because there's deep ditches and things like that.
So it's going to be a drastically different look up there.
West Allen would be our last one, so.
Is that the same with the North Street?
It will be.
Yep.
It's a 34-foot wide.
That's the city standard that we've had.
Yeah.
Other than old Highway 14 out here, that's obviously a different story altogether.
But, you know.
It may not be the last one.
We have markets redo right here that have nothing.
There's no curb or gutters.
Yeah, gutters.
Do we have any other questions for Jason?
Fire away.
Okay.
So let me first start by saying I'm happy about the road project.
It's been a whole long time.
It didn't go back.
It needed to be done.
So it's real happy about that.
The concern that I have is the proposal and I understand that all of the proposals
initially included cycles.
It's just always the way it is.
But in this particular case, we have no sidewalks on West Street.
We have no sidewalks on Cray.
No sidewalk on West North Street between Maine and Cray.
There's no purpose in putting a sidewalk.
An isolated sidewalk out in the middle of nowhere that has nothing to connect to.
The subdivision, the block of subdivision behind our own, no sidewalks in opinion.
The precedent was set by the council years ago that the Cray Street residents objected to the sidewalk.
So it was proposed in their development.
The council acquiesced and set by the people who put it in a video line.
I tried to pull my neighbor's thing in most people in the world.
I was at eight property workers unanimously.
They know all the sudden.
So I want you to take that and consider the truth.
Maybe that's what it says.
Maybe.
Is there a tree?
In front of an environment, you put the sidewalks on the soft side.
There are a lot of trees that have to go through.
Two of them are the trees that have to go through.
Two of them are half dead already.
So they're going to go regardless.
But the rest of them are lindens and maples and it would look like Alan's trees.
And they're putting the sidewalk in my place.
That's what it says.
Thank you for that.
Do we have anything else?
Yes.
I support the idea of the sidewalk not having the sidewalk, even in the south side.
I think in North side, that would be an evening because there are so many trees on that street.
But I recall that I leave on the North side for a window face or the outside.
Every time there is a storm, the place fills with storm water.
And I see some storming water back into the driveway of all my neighbors.
So again, imagine having an extra space day for sidewalk that would concentrate that water around those house, around those homes.
Because on the other side, there's a hill going up so water falls down.
So I think looking at it from the perspective of a challenge, there would be the sidewalk having an impact on the ones that are already there.
Thank you.
Do we have anything else?
Yes, sir.
Thank you.
Any other comment?
At this time, we will be closing the public hearing at 735.
Thank you, Jason.
Thank you, Eric.
You're welcome.
So attached to...
Thank you.
Thank you.
So we do have a resolution that is attached that you are ordering the improvement.
And you're ordering the put and plan specs together.
I make a motion to adopt resolution 2023.
Second.
I have some discussion.
Okay.
Some of the people have brought up the objection to sidewalk.
Would it be possible to put when you're doing the design or when you're doing with and without the sidewalk?
I would like some direction from you guys if we want to do sidewalk or not.
Realistically, there's some significant design differences if we do sidewalk or not.
How so?
Well, just reviewing the driveway grades, all of the tree impacts, trying to figure out how to make that work.
There's going to be a lot of time if we don't want to do sidewalks.
I would like to...
Well, I mean, probably at least a week's worth of work for sure.
Just doing an iteration with the sidewalks in there.
Well, the materials.
What's the materials for the sidewalk?
Yeah, I mean, the sidewalk is just a preparation.
Just for the design itself.
Also looking at it.
So I mean, because if you put in a sidewalk in here, you know, we have to have the grade such in and around any driveways
keeping that sidewalk flat.
It can change the driveway grades.
It definitely changes the impacts of trees.
So we can...
Do you have any idea how many trees are involved with this?
I don't know.
We'll know.
I mean, we can do this iteration.
We can look at it.
We're going to get the survey.
We can do an initial design.
We can do a...
I can meet with city staff and we can really look at what things are here.
Prior to the open house, before we spent a lot of time and effort trying to design it.
Let's just see what the geometrics look two-dimensional.
Not to mention three-dimensional.
We can definitely do that.
We can see how the parking work looks prior to getting into any of the design.
I think that makes sense.
Can we do that?
I think we should.
As a preliminary before we spend a lot of time...
Before we spend a lot of time when we're cutting cross sections and trying to make those elevations work.
Let's just see how it fits on the ground.
First, count the trees and then kind of go from there.
I think if we do that towards the end of November...
It sounded like there were a lot of the neighborhood that objected to the sidewalk.
Apparently, there was a history of exempting neighborhoods severely.
A couple of stalls.
I would like to pursue the alternative and see if it's not significant, then it's irrelevant.
If it is significant and it costs that labor, then maybe we should reconsider a little bit.
Yeah.
Or if we could possibly, instead of putting the sidewalk back farther, can you put the sidewalk right next to the road?
That is an option.
There's certain challenges with that for snow plowing purposes.
There's no places, no plows come in.
They pile it right on the sidewalk.
Home owners have to take that snow, put it on the street.
It's not ideal, but there are situations where they do put it against the road.
It's just not as ideal as others.
If we're trying to make some continuity work, and there's some big barriers, then I'm all for that.
To do it the entire length would probably be hard to maintain, hard for snow plowing and things like that.
It's something we can at least look at on paper.
Let's look at the two-dimensional way.
Those considerations that we're looking at won't impact our resolution today.
No.
This is part of the design.
This is design information.
Once you authorize us to move forward with design, that's when we dive into these details.
Thank you.
I was just going to mention, sir, half the west half of my sidewalk has a boulevard.
The east half doesn't.
I hate the east half of my sidewalk because it's impossible to get that snow on it.
Yeah.
We've had a sidewalk in front of our house for 20 years at dead end, and we were the only sidewalk on our whole street.
We're on a dead end street.
We're the last house on that street.
We just had a sidewalk in front of our house, but nobody else on the pit, because there was no houses.
It was the weirdest thing.
I get not wanting to have a sidewalk, but I feel like it might be a safety issue.
Safety issue, too, because I know there's a lot of people that walk on that road.
There's a park right there.
I get it that there's no sidewalk corridor that hooks up to it, but I mean, it's still a long stretch that kids aren't walking in the street.
Great.
It's not on the street to me.
So I know Craig Street, we did that project.
So there's probably no sidewalk that's going to happen there any time soon.
West Street is on the county's radar for a project at some point.
So we're talking about not connecting sidewalks today.
Well, if we don't do it now, then in the future, clearly there's not going to be anything.
So this chicken and the egg thing, and this is a question that the councils have had to wrestle with for many of these projects,
because it's not conducive or connected today, but tomorrow it could be.
How many trees are actually going to come down because of the road itself?
There's going to be a number of them.
Yeah, I mean, there's the services that are coming in there.
So when we're here at the open house, tree removals is one of the biggest topics.
It just is.
Can we replace the trees?
We have not been doing that in past projects.
Maybe.
There's at least a dozen that I can call.
It's golf in my head.
And probably closer to 20, help that.
There's other cities.
There's a big maple in front of Ritz and South.
And a couple of others that are quite large.
Trees in public right of way are, you know, it's an ongoing maintenance and it's a challenge for cities to deal with.
In another city where there are city policies when we're coming through with a project,
every tree in the right of way gets removed.
That's a city policy.
And I know it changes the neighborhood.
They do reimburse trees to people that they can put on their property within 10 feet of the right of way.
That's what another city is done because of the maintenance and things like that.
So, but we also living in a town.
When I had full canopyed streets, that's what I love too.
So, it's a tough discussion.
But there is a lot of maintenance.
We've got these ash trees.
Plenty of money.
Public money is going to be spent removing ash trees from public right of way.
So, within this, it's been the city's kind of direction here as we try and limit tree removals to where they have to be removed,
otherwise we try and maintain them.
That's been how we've done our previous designs.
But there will be some trees that will have to come down.
There is a street in town where the residents petitioned for no sidewalks and they all agreed to it.
The city ended up going with that.
And it only saved the residents about $250 each by not having the sidewalks.
So, if they think they're saving money by not putting in them, not the case.
The cost of the walk itself is not.
In the grand scheme of the project isn't huge.
With this project, it could be more trees.
It could be retaining walls trying to make things work with sidewalks.
That's where we could see some significant costs.
But again, we'll get to that when we get into the disaster.
I won't be here in the spring.
I want to put my two cents in.
You'll be here when we have the open house in December.
You've got to come through the donuts.
For the donut.
We have any more discussion on that?
We had a motion and a second.
I'm waiting.
All in favor?
Aye.
Aye.
Pass.
Bye.
Thank you.
All right.
Thanks, guys.
All right.
Approval of the agenda.
All in favor?
Aye.
All in favor?
Aye.
Aye.
Consent agenda.
Okay.
You have the minutes from our last meeting.
And then you have the payables.
And also the receivables.
I was just going to point out a couple of payables.
We do have a maintenance agreement.
For the eight factor at City Hall.
So we updated that agreement here a couple of weeks ago.
There is some costs for Sarah Joe to attend some training.
And on the bottom of page two, we will see the driving range ball picker that was ordered
and purchased.
And then the very last page, there is some work with our overlays crack filling.
You'll see that expense there.
In www.blacktop.
All in favor?
Aye.
Aye.
All in favor?
Aye.
All in favor?
Aye.
Aye.
All in favor?
Aye.
All in favor?
Aye.
Aye.
We have anybody here that would like to speak through public forum?
Thanks.
It's great to be here.
A D-M externally CICA County.
A couple things.
Thanks for putting on such a great public hearing and folks had a chance to listen and
Give some input.
And Jason's comment about West Street being on the Coney's
radar is correct.
I have heard it come from our Coney engineer.
And I absolutely trust your counsel
to make wise and thoughtful decisions.
I will remind you that there are a number of new lots going
in on West Street.
And if you want young families to be able to build there,
and there are kids to be able to bike to school
or walk to school, we've got to be thoughtful about ways
to make that happen.
And from what Jim has told me, obviously, West Street
will go in with a city design with curb and gutter.
Almost certainly, it will not continue
to be a road with no nothing on the side of it.
There is right now a space along the edge to walk along.
And I know that because I walk on there all the time.
So think it through.
I know nobody wants the sidewalk that they have to clean.
And I walk down North Street.
And I love the trees there, too, especially on a hot day.
But I know that you'll make good and thoughtful decisions.
But just keep in mind that if we want
James will to grow, and it is growing in that area,
we need to make sure it's connected.
The other thing I wanted to let you know
is we had anticipated that our judicial center
would break ground this fall.
And that has been pushed back to the spring
for a couple different reasons, most especially
because the state statute, the process
that we are thinking we're going to use to build it,
which is a construction manager at risk,
had some extra steps that we just needed to take time
to make sure we did all the steps the way we're supposed to.
I think right now, we're going to race
through a bunch of things over the next couple months.
And we could be going out for bids on the project
probably in November.
And looking at breaking ground first thing in the spring.
Just for general information, the plan
is for a 40,000-square-foot building.
It will go in directly to the west of the current courthouse,
north of where the law enforcement center is right now.
So if you go by on 2nd Street, and there's
the law enforcement center, and then the courthouse,
and the friend of the courthouse is over here on the east,
it will go to the north of the law enforcement center
and to the west of the courthouse.
It will hold all the judicial-related functions,
including law enforcement, probation.
Courts will all move over there.
All the functions that usually demand a higher level
of security than the normal business of the county.
And eventually, the law enforcement center
will come down, and that spot will become part of the parking
on the south side of the new building.
The long-term plan is for the county functions
that are in the East Annex to move back over
to the courthouse, and so we will have all the county work
on the west side of State Street.
And we won't have constituents who need services
going back and forth between county offices
across one of the busiest roads in town.
And we're going to get ready to try
to set a preliminary levy tomorrow.
And I guess if anybody's got any questions
about anything county, you know I'm always happy to hear it now
or at any time.
If you don't have my business card, I have extras along.
My phone number's on the county website,
and please feel free to reach out.
All right.
Yeah.
See you tomorrow morning.
I'll see you tomorrow morning, and I'll look forward to it.
How do we have anybody else to speak through public forum?
Moving on.
Notice those in communications.
I have none.
I am none.
OK.
Do we know what it is?
Hey, he's always got something to say.
Call for reports.
You got any of them?
Utility board, prior to this meeting,
really not a whole lot going on.
Pates bills for the new project.
Hydrant flushing will be September 28 through October 3.
Potentially into that next following Monday.
Still jumping through some hoops on the led sewer,
led service line stuff.
Hopefully get all that buttoned up next year is the plan,
but routine in nature, as Andrew would call it.
That's all I have.
I'm planning to get back to you.
I have nothing on the stateless meeting
when that's happening at this week, so.
All right.
Nothing.
Oh, administrative report.
Yes, attached is the August reconciliation from the bank.
You also have cash balance report needed last Friday.
The Ray Township did sign that fire contract
that we looked at a couple weeks ago.
They sent that to me.
So I have that on file.
We did receive a little over $2,000 in insurance dividend
payment from the league.
So we split that money up into the different budgets
based on the percentage of that department budget
versus the city budget.
So that's how we do that all the time.
October, I wanted to address Tuesday, October 12.
It is a holiday of which we will be closed.
We can act conduct business.
Can we meet that following Tuesday?
Monday, the 12th.
Monday, the 12th, I'm sorry.
Can we meet Tuesday at the 13th?
I don't see any problem in that.
I guess, no.
Township, did they meet the second Tuesday or the first?
Do you remember?
Where are you asking?
Anybody?
Second.
Anybody's done, shuttle?
Mm-hmm.
Clearly, anybody?
No.
No.
No.
What's the talent script?
It is.
OK.
So we can still do that.
October 13.
And then the only other item I have for you, we just
got another update this morning.
The post office is going to be closed to repair their floor
inside.
So from September 23 to October 13, we are all P.O. box
customers are to go to Waseka to get their mail.
I personally don't have a problem with that.
I'm talking with staff a little bit here the other day.
I don't see staff going to Waseka every day to pick up mail.
I think we'll do it two or three days a week.
That's all right.
You OK with that?
OK.
Seems efficient.
That's all I have for the administrator report.
Motion to approve.
Second.
All in favor?
All right.
Staff reports.
Your department had reports.
Sorry.
We're going to hour and wait until.
We'll be doing this budget here.
We can do that.
General here.
Oh, nothing for admin then?
Nope.
Public safety.
Yeah.
Ivan and Andy, you want to report?
Give us the tea.
Here's the boss.
Go for it.
We had interviews for the chief of police.
Job on Thursday, the staff.
We conducted four interviews that day.
And the committee is recommending that we hire Dan Peach as our next chief of police.
Here in James Hill.
Any discussion on that?
Why?
Why him?
He's a part-time police officer here.
I'm just curious.
But since they're even better, what's the more experience?
What was their determining practice before you chose?
He and other candidates had good interviews.
We felt like he was the best fit.