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We will call the meeting to order at seven o'clock.

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Please stand for the pledge.

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I pledge allegiance to the flag of the United States of America.

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And to the republic for which it stands, for our nation, for the god, and the Israel of the Republic of Israel.

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Are there any additions or corrections to the agenda?

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I would, or I believe we have a snow ordinance out there someplace that we were in the middle of reviewing and haven't seen it come back yet.

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So it'd be nice to get it on next month's agenda.

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That was snow removal?

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Yes.

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Okay.

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You want to make note of that, Quentin?

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Yep.

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Any other additions or corrections?

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Motion to approve.

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Agenda is written.

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All in favor?

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Aye.

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Aye.

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4-0.

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Consent agenda.

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All right.

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You have your minutes from our last meeting, June 8th.

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You have the receivables and also the payables.

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I did want to point out, out of the utility end, there were a couple of pay estimates made for the utility project.

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So they're not in your packet, they are on the checks that we're going to send out tomorrow.

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And that comes right out of that bond that we took out for the project.

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Other than that, everything's pretty routine as far as the payables go.

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In the revenues of expenses, we appear to be, our expenses appear to be way ahead of the revenues.

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I'm assuming that's because we haven't got a June in a year.

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The tax property taxes.

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Yep.

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Yep.

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Yep.

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I had one other question.

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Some place.

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If I don't find it, we're going to come back to it.

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I'll just come up and get my answer to you.

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I'm going to have to do that.

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There it is.

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Under the payables, the electricity, we have a concession stand meter apparently.

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And I could not think of where the city owned a concession stand.

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So it's parked hopefully.

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That shed?

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Yep.

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All right.

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Motion to approve the consent agenda.

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All in favor?

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Aye.

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Public forum.

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Do we have anybody here that would like to speak to public forum?

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Public forum.

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Moving on.

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Notice is in communications.

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Nada.

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Council reports.

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I have nothing from Park Road.

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And I don't think they have anything for media that was reported on last time.

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Other than we did do the first farmer's mark that we had eight or nine vendors down there, everybody was happy about it.

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Good turn off.

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You know, we didn't have music that night.

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So the vendors were happy.

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So I think we must have had enough turn off to keep them happy.

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That's good.

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Park meetings next week.

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Plan commission meets on Wednesday for a joint EDA meeting.

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We did not meet last week because we will meet last week.

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I don't have anything either.

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Golf courses coming along.

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Utility board met prior to our last meeting and I shared with you everything I learned there.

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That is about it.

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Administrator report.

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You really don't have much because I really wasn't here.

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Physically and emotionally.

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You have the cash balance report dated last Thursday.

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And then this week I will be attending the league conference in Rochester.

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That's Wednesday through Friday.

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You have the brief from the coalition of greater Minnesota cities and also was just going to add staff.

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I think Jason and Andrea met with Sam Bournick last week.

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He's looking at the remaining five lots.

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We are working with him on that and maybe things will get rolling here sooner or later.

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They are moving dirt out there.

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Do you have anything to add?

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Is that good enough?

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Yeah, we will go through some of the final details in a second.

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Check in the boxes and make sure you are good.

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Once all of those permits come in you should be able to start building the pipes.

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Perfect.

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That's good.

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That's all I have.

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Motion to accept the administrator report.

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All in favor?

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Aye.

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Aye.

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For stop under administration appointment to City Council.

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Mr. Jim want me to elaborate on that or do you?

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I don't care.

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Jim is willing to serve the remainder of Andy Almond's council seat for the remainder of this year.

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Thanks boss. I call you boss again.

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I'm ocean to approve resolution 2026-17

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that is the date that expires on December 31st yep all in favor

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all right hi that's swirl congrats Jim and thank you do you have your name

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you take still

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whatever you want your old seat back you want your old seat back

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thank you moving on next item is renaming north street park yeah the park

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board met at their last meeting and we did discuss this actually it was Andy

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Almond's idea he brought it to our attention to rename north street park

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in honor of Andy Arnold to name it Andy Arnold Memorial Park and Joe has been

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visiting with some folks already about kind of ideas for the sign and I know

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you had some ideas you've shared yesterday a monument that's good idea to do it

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and quite honestly the other parks in town we probably should not rename

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because some of the parks were specifically dedicated for the specific

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purpose of what their title is so nursery park was probably the easiest

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and we'll find out here in a few minutes but we are looking at doing a

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reconstruct project on North Street next summer so it would be nice if we could

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have you know a sign a monument put up there on a brand new street makes sense

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I like it good timing make a motion to approve

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second all in favor all right that's for

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next item closed portion of west second yes next monday june 29th the library

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is hosting a little library carnival they've done that in the past it's usually the last

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money of june but they have outside games and activities and things like that for

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mainly for children so they have asked that we close a portion of west second

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street so they can put things on the street so it would be closed from the main street to

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basically the alley if that makes sense and it will be june 29th from 1230 to 3

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which alley the alley they don't line up

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the alley is don't line up do they they should like like the alley behind the purple goose

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which is the one that goes by in the library yeah it wouldn't be it's not

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off by much of

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high-motion we adopt resolution 2026 dash 19 all in favor all right

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that's for all

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yeah about every correct me if i'm wrong mark but i think about every seven years or

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so we need we are asked to sign a joint powers agreement to approve with the state

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so that we have the opportunity to have the continued access to some of the state

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bca criminal justice information things like that

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so this joint powers agreement will do that mark is there anything else to add to it

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i mean it's pretty much the exact same thing as seven years yeah is it five

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okay

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thank you

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all in favor

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all right please chief

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yeah personal committee met earlier today and do you guys want to

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report

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to do that um three of us met today we

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talked and are recommending that we post the job opening one more time with the full range pay

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in the description

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and we will not go with a uh we will not be going with a firm to help us find candidates

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so between the two firms that we had been looking at if you recall the cost was anywhere from 14

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to over twenty thousand dollars and we did discuss today that a very large majority of their

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proposals we've already done right i mean as far as job descriptions job ads

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interview questions are ready to go all that stuff so decided to do it that way um

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and all current applications are still you know available so there's no need to reapply

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things like that so correct and i will do my bestest to get those posted tomorrow

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um before i take off if not i will definitely have them you know ready to go on monday

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how does the full range of that i don't even know yeah um

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thank you one at one point in that thought

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yeah

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it was last january would dda dda went through that davey drowns associates when they did

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all of the departments

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yeah

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so if the council is okay with that if you could

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take their recommendation and discuss it

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we were talking like mid-july maybe just let it run a couple weeks 10 days something like that

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just to see

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and i i just want to explain to the original job ad when we posted the salary range we went

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from like step three to step six or something like that instead of all nine stuff instead of

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one to nine we kind of did the middle but maybe other people from outside jane's will have

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suggested that we do the minimum the maximum in the advertisements so give that a shot

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can we further discussion on that and move forward with that

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public utilities

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2027 street or public works sorry not public utilities 2027 street and utility improvements

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okay let me draw this up here quick

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i have a handout here

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okay awesome thank you look at that all fancy

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hey good reason to be here bill

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yeah but we still get the bills

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thank you

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well good i'm glad they're still coming through all right good evening everybody

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for those of you that don't know me i'm Jason femmerate the city engineer with bolton and

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mink been the city engineer about as long as clinton spin here so uh been uh blessed to be

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you know working for you guys and it's been a few years since we've done a project which year was

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it 23 24 so um i think allen was last one wasn't it yep yep yep

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so what i wanted to do is just we usually just kind of do a work session introduction to what

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we kind of have in front of us there's a long schedule um that's here and we're at the very

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top of it but what i did want to do is take a just a step back of how did we get to this point

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the city has uh uh adopted and continues to update the capital improvement plan

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and the last one was adopted in uh november of 2024 and that outlined a project in 27

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and a project in 29 a reconstruction project that includes all the utilities

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curb and gutter a sidewalk if there is and then uh street itself um within that adopted uh cip

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we had two projects like i said 27 and 29 um the one that was scheduled for 2027 was second

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street between west and main street and then a small um section of skucca um between

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a second and third street however um we've been talking as a city staff and what we'd like to do

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is to flip flop the each project um uh previously the the 29 project was going to be the north street

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project and then that little stretch of skucca here south of the railroad uh however working with

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uh the public utilities and looking at a number of water main breaks in in that north street area

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we feel like that is appropriate to get to that project first um before we've experienced further

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uh water main breaks so um when we were putting these together we looked at sanitary sewer we looked

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at water main we looked at street conditions and did the best we could with the information that

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we had but since that time uh water main breaks have been happening up in that area so we talked

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about it's just flip flop and no so it's essentially a two years difference so what i'm bringing forward

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tonight is uh that updated area so if you go to that second page you can see that's the

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reconstruction projects highlighted there 27 and 29 and when we get done with this project

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we'll update the cip again we'll look at everything and have that uh second street and that small

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section of skucca for the 29 project we'll look at new pricing and uh so we can continue to plan

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for the future so those those two areas uh the second two pages are just those areas kind of

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highlighted in red you can see on that north or that west north street those x's the red x's

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with the white circle that is a water main break you can see that in the legend so we got one two

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three four five six seven water main breaks in that area so uh we're continuing to have to

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replay repair of those and which cost the city and taxpayers money so it makes sense to

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try and get this project going as soon as we can the second page is that small section of skucca

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street that you know we've done all the projects in and around there and that's the one that just

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really never never got addressed during any of the other project but it's been out in the radar

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for us to get after that within this project the last page is kind of a breakdown a very

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um cip level capital improvement plan level of some of the costs expected so i think we're

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looking at about a two point two million dollar project which is about in line of what we were

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talking about uh previously with the cip again every year project cost change bid prices change

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uh things like that so um if we go back to the first page again we're here at step number one

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uh so we're oh sorry

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at the work session just kind of introducing what where what the project is to the council so what

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we're i'd be looking for at your next meeting is authorizing us to prepare the preliminary

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engineering report so that's a more of a formal report it's required under minnesota state

220
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chapter 429 which is what we'll be following because we will be a levying improvement

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assessments to the properties within this project we'll come up with a preliminary assessment role

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preliminary costs a preliminary layouts and a description of reasons why we'd be doing this

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project so it's a formal engineering report that is required under that uh statute that we are

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following um to uh kind of set the table for the project after we go through that

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uh the county council will call for an improvement hearing uh that's that step four

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um so that would be in august we'll advertise for that hearing and we'll be holding that

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improvement hearing back here so we'll be sending out notices to all of the property owners

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and this is a formal um hearing where i'll uh explain the feasibility report to all of the property

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owners and answer any questions that they have about that process it'll give them an

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opportunity to see what a potential a preliminary assessment for their properties will be

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will be presented at that hearing going down to step number seven we hold an open house meeting

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here at city hall so we'll get into the design after we have that assessment or that improvement

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hearing and then put together some boards and invite all the property owners in here to ask

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some of those more individual questions that they have that they maybe don't want to ask

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during a formal hearing and they can be more one-on-one with city staff and the engineers

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uh questions that they may have about their driveway the length of uh duration of the project just

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any of the specific questions that we have we find that's a really a helpful tool to kind of set

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the table for these projects again i put myself in their position that you know i do this for a

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living so i obviously kind of know what we're doing let it kind of has a little round idea

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what we're doing up there too but a little bit um but if you're the idea if you don't know what

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this whole process entails and stuff so being able to ask those real questions and then be

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able to answer that kind of helps set the table you know calm some of their fears about what's

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coming and uh kind of sets the table here for uh what this whole process is so we've been doing

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that for many years now and it's been some of the best things that we've implemented

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that uh we technically don't have to do but we feel like it's very valuable

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um then we'll have a pre-design meeting we'll continue to go through the the plan design process

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city council will approve plans and specifications at the february meeting so i'll present those final

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plans final um estimated construction cost then we'll bid the project put the plans and specs out

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on the street ask for contractors to bid on that we'll open the bids in march um which is a good

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time uh historically we try and position ourselves in the city of jane so this is a pretty consistent

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schedule that we follow on most of our projects we like to get out in front of them making sure

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we're kind of hitting these milestones bidding it during the most favorable time of the year

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obviously you know early early spring late winter when contractors are actively looking to

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add work to their schedules so we find that's a historically a good time you know that was asked

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once the best time to bid a project every year is a little bit different but historically this is

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a pretty tried and true time uh for a project like this so once we receive those bids i'll take

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those numbers put them back into the assessment role and we'll come up with the final assessment

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role so that's the final numbers that each individual property will be assessed based on the bid

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prices and things like that so then we'll hold another hearing here that's called the assessment

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hearing uh we'll hold that in about april and that will be presenting the final assessment role

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and at that time at the council chooses that's when we can award the contract to the to the lowest

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bidder at that specific time there in april uh at after that happens we'll go through with the

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contractor get the contracts things like that done what we do like to hold here is a second

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open house meeting just prior to construction we've gotten the contractor on board we have a

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tentative schedule um we'll introduce some of the the team that's going to be out there the

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engineering representative that'll be out on the project they can continue to ask questions

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because maybe they forgot from the ones the questions that they asked in november and now

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we're getting closer to you know times when the project's going to be happening and then

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they're going to be digging up the road so allows just that second opportunity again to to answer

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questions so that during the construction project you know we see a lot less questions coming

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through city hall and that's the goal is to try and communicate to everybody about what's happening

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and keeping people informed so um we'll hold that again here at city hall time to be determined what

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makes sense but uh we're really trying to hold it a few weeks before the contractor starts

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so within this i have begin construction um may of 2027 and the substantial completion

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about the end of october so that's all of the work other than the final the tuminous wear

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course will be put on contractor can start whenever they want we just tell them when they

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have to be completed so if they don't want to start until august that's fine but they just

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have to know that they have to get the project done by the end of october so um if we know that

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when they're tentatively starting we'll hold the open house before that so we're given the

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most up-to-date information because if they said we're we're not going to start until august

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there's really no reason to hold an open house in april um understanding that so that's why i

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have that to be determined we'll kind of figure that out once we get a contractor on board and

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then the final completion of everything is the following year that's that final bit of wear

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course that we put on so we dig up the road a couple of times like a sanitary sewer we got water

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storm sewer we let that road settle over one winter with just one level of two minutes down

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and then after that if there's any minor settlements that the contractor may be asked to address

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then we'll put that final layer down it allows some of that freeze-thaw cycle to happen and get

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the best road condition for long-term i know that's a lot of information but i just wanted to kind

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of set the table from you that i'm going to be here a fair amount you know through this process

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we'll keep this schedule up-to-date i love schedules and i love spreadsheets like to

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keep things current and keep the that this may change but if it does we'll continue to

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to update that but i feel like uh there unless there's some curveball that comes our way this is

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probably the pretty close to the schedule we'll go with so did you start off by saying you only

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do sidewalks for their currently sidewalk no i can get into that during the feasibility report

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the city policy is to put inside walks on one side of the street when we reconstruct a project

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the which side of the street is to be determined but so i'll bring that forward in the feasibility

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report sidewalk on one side of the street whether they i don't know do they exist out there right

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now no okay i don't know if there's any else yeah so we will with the feasibility report i'll

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bring forward putting in sidewalk on one side of the street because that's a city policy i say

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park yeah again there's lots of reasons to go into that less driveways less uh impacts

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parks on one side another reason why it should go on that side so if you were a tree used to take

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down if you have it on one side of the road yeah the only problem is though there's like these

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three first houses on that side they sit way lower than the road does but we throw a five-loss

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there yeah well yeah i mean just looking at this you you look at the north side there's a

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lot of homes along there a lot of driveways and stuff so trying to take the path of least

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resistance but we've got to be able to build it right putting in a sidewalk try and limit retaining

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walls if at all possible so that's where we got to kind of get into the process a little bit

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so we'll be identifying which trees need to come down highlighting those those are always

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a hot topic during open houses is is my tree coming down well this tree is with city streets

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in the city right away however people are get attached to their trees we uh is this as a as a

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city of tried to avoid impacting trees if at all possible but again this is construction

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and some of them are in the way and they're going to have to come down so plus you know so

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there's ash trees things like that so

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and the question may arise about sidewalks why is um first trees why is the fourth street have

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sidewalks in both that was determined you know by the council to put on both sides just because

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of heavy traffic so i can see that for north street though

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for these water means all like within a certain amount of time

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like it's been like the last two years no i think it's it's been longer it's been longer than

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that i said i i know there was a couple that happened was it last year of the year before

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yeah so that's where andrew brought this up just like man we're just been having we ran into a

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couple of recent i'll make note of what years those were in the in the feasibility report and

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talk about it again it's just we're justifying the reasons why we're replacing things and just

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not just coming in here and replacing them because uh we want to there's real reasons and

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this infrastructure has reached its useful life up there yeah i think they were really close

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together this is one of the oldest water mains in jane sell and it's only four inches so the

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orange water main is probably not four inches anymore right yeah historically with the water

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quality in jane sell and stuff that you you'll get that coating inside that so it could be a

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two to three inch through there so we'll see a drastic change in the uh delivering water

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within this area with the city standard eight inch water main we'll be going in

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yeah pretty straightforward schedule like jason had said this is

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pretty much the format that we've been using in the past um we do have the start date of

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may 2027 and jason had mentioned that maybe it's they don't quite start then i've

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a quick story in 2020 when we were doing four street we had this thing named cobit that existed

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so the first couple weeks they did not start that project in may because we were still shut down

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then they're staying at home or whatever it's called so very good does anybody have any more

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questions for jason so next meeting will be a resolution that you adopt that calls for the

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feasibility report yeah i think clinton will just present that resolution no no get moving on the

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feasibility report and so i'll be back to present that report

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very good all right thank you everybody thank you jason yep

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uh we have anything else i got nothing except bad grammar

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one second all in favor

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eight eight four

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yeah all sorry