We will call the meeting to order at seven o'clock.
Please stand for the pledge.
I pledge allegiance to the flag of the United States of America.
And to the republic for which it stands, for our nation, for the god, and the Israel of the Republic of Israel.
Are there any additions or corrections to the agenda?
I would, or I believe we have a snow ordinance out there someplace that we were in the middle of reviewing and haven't seen it come back yet.
So it'd be nice to get it on next month's agenda.
That was snow removal?
Yes.
Okay.
You want to make note of that, Quentin?
Yep.
Any other additions or corrections?
Motion to approve.
Agenda is written.
All in favor?
Aye.
4-0.
Consent agenda.
All right.
You have your minutes from our last meeting, June 8th.
You have the receivables and also the payables.
I did want to point out, out of the utility end, there were a couple of pay estimates made for the utility project.
So they're not in your packet, they are on the checks that we're going to send out tomorrow.
And that comes right out of that bond that we took out for the project.
Other than that, everything's pretty routine as far as the payables go.
In the revenues of expenses, we appear to be, our expenses appear to be way ahead of the revenues.
I'm assuming that's because we haven't got a June in a year.
The tax property taxes.
Yep.
I had one other question.
Some place.
If I don't find it, we're going to come back to it.
I'll just come up and get my answer to you.
I'm going to have to do that.
There it is.
Under the payables, the electricity, we have a concession stand meter apparently.
And I could not think of where the city owned a concession stand.
So it's parked hopefully.
That shed?
Yep.
All right.
Motion to approve the consent agenda.
All in favor?
Aye.
Public forum.
Do we have anybody here that would like to speak to public forum?
Public forum.
Moving on.
Notice is in communications.
Nada.
Council reports.
I have nothing from Park Road.
And I don't think they have anything for media that was reported on last time.
Other than we did do the first farmer's mark that we had eight or nine vendors down there, everybody was happy about it.
Good turn off.
You know, we didn't have music that night.
So the vendors were happy.
So I think we must have had enough turn off to keep them happy.
That's good.
Park meetings next week.
Plan commission meets on Wednesday for a joint EDA meeting.
We did not meet last week because we will meet last week.
I don't have anything either.
Golf courses coming along.
Utility board met prior to our last meeting and I shared with you everything I learned there.
That is about it.
Administrator report.
You really don't have much because I really wasn't here.
Physically and emotionally.
You have the cash balance report dated last Thursday.
And then this week I will be attending the league conference in Rochester.
That's Wednesday through Friday.
You have the brief from the coalition of greater Minnesota cities and also was just going to add staff.
I think Jason and Andrea met with Sam Bournick last week.
He's looking at the remaining five lots.
We are working with him on that and maybe things will get rolling here sooner or later.
They are moving dirt out there.
Do you have anything to add?
Is that good enough?
Yeah, we will go through some of the final details in a second.
Check in the boxes and make sure you are good.
Once all of those permits come in you should be able to start building the pipes.
Perfect.
That's good.
That's all I have.
Motion to accept the administrator report.
All in favor?
Aye.
For stop under administration appointment to City Council.
Mr. Jim want me to elaborate on that or do you?
I don't care.
Jim is willing to serve the remainder of Andy Almond's council seat for the remainder of this year.
Thanks boss. I call you boss again.
I'm ocean to approve resolution 2026-17
that is the date that expires on December 31st yep all in favor
all right hi that's swirl congrats Jim and thank you do you have your name
you take still
whatever you want your old seat back you want your old seat back
thank you moving on next item is renaming north street park yeah the park
board met at their last meeting and we did discuss this actually it was Andy
Almond's idea he brought it to our attention to rename north street park
in honor of Andy Arnold to name it Andy Arnold Memorial Park and Joe has been
visiting with some folks already about kind of ideas for the sign and I know
you had some ideas you've shared yesterday a monument that's good idea to do it
and quite honestly the other parks in town we probably should not rename
because some of the parks were specifically dedicated for the specific
purpose of what their title is so nursery park was probably the easiest
and we'll find out here in a few minutes but we are looking at doing a
reconstruct project on North Street next summer so it would be nice if we could
have you know a sign a monument put up there on a brand new street makes sense
I like it good timing make a motion to approve
second all in favor all right that's for
next item closed portion of west second yes next monday june 29th the library
is hosting a little library carnival they've done that in the past it's usually the last
money of june but they have outside games and activities and things like that for
mainly for children so they have asked that we close a portion of west second
street so they can put things on the street so it would be closed from the main street to
basically the alley if that makes sense and it will be june 29th from 1230 to 3
which alley the alley they don't line up
the alley is don't line up do they they should like like the alley behind the purple goose
which is the one that goes by in the library yeah it wouldn't be it's not
off by much of
high-motion we adopt resolution 2026 dash 19 all in favor all right
that's for all
yeah about every correct me if i'm wrong mark but i think about every seven years or
so we need we are asked to sign a joint powers agreement to approve with the state
so that we have the opportunity to have the continued access to some of the state
bca criminal justice information things like that
so this joint powers agreement will do that mark is there anything else to add to it
i mean it's pretty much the exact same thing as seven years yeah is it five
okay
thank you
all in favor
all right please chief
yeah personal committee met earlier today and do you guys want to
report
to do that um three of us met today we
talked and are recommending that we post the job opening one more time with the full range pay
in the description
and we will not go with a uh we will not be going with a firm to help us find candidates
so between the two firms that we had been looking at if you recall the cost was anywhere from 14
to over twenty thousand dollars and we did discuss today that a very large majority of their
proposals we've already done right i mean as far as job descriptions job ads
interview questions are ready to go all that stuff so decided to do it that way um
and all current applications are still you know available so there's no need to reapply
things like that so correct and i will do my bestest to get those posted tomorrow
um before i take off if not i will definitely have them you know ready to go on monday
how does the full range of that i don't even know yeah um
thank you one at one point in that thought
yeah
it was last january would dda dda went through that davey drowns associates when they did
all of the departments
yeah
so if the council is okay with that if you could
take their recommendation and discuss it
we were talking like mid-july maybe just let it run a couple weeks 10 days something like that
just to see
and i i just want to explain to the original job ad when we posted the salary range we went
from like step three to step six or something like that instead of all nine stuff instead of
one to nine we kind of did the middle but maybe other people from outside jane's will have
suggested that we do the minimum the maximum in the advertisements so give that a shot
can we further discussion on that and move forward with that
public utilities
2027 street or public works sorry not public utilities 2027 street and utility improvements
okay let me draw this up here quick
i have a handout here
okay awesome thank you look at that all fancy
hey good reason to be here bill
yeah but we still get the bills
thank you
well good i'm glad they're still coming through all right good evening everybody
for those of you that don't know me i'm Jason femmerate the city engineer with bolton and
mink been the city engineer about as long as clinton spin here so uh been uh blessed to be
you know working for you guys and it's been a few years since we've done a project which year was
it 23 24 so um i think allen was last one wasn't it yep yep yep
so what i wanted to do is just we usually just kind of do a work session introduction to what
we kind of have in front of us there's a long schedule um that's here and we're at the very
top of it but what i did want to do is take a just a step back of how did we get to this point
the city has uh uh adopted and continues to update the capital improvement plan
and the last one was adopted in uh november of 2024 and that outlined a project in 27
and a project in 29 a reconstruction project that includes all the utilities
curb and gutter a sidewalk if there is and then uh street itself um within that adopted uh cip
we had two projects like i said 27 and 29 um the one that was scheduled for 2027 was second
street between west and main street and then a small um section of skucca um between
a second and third street however um we've been talking as a city staff and what we'd like to do
is to flip flop the each project um uh previously the the 29 project was going to be the north street
project and then that little stretch of skucca here south of the railroad uh however working with
uh the public utilities and looking at a number of water main breaks in in that north street area
we feel like that is appropriate to get to that project first um before we've experienced further
uh water main breaks so um when we were putting these together we looked at sanitary sewer we looked
at water main we looked at street conditions and did the best we could with the information that
we had but since that time uh water main breaks have been happening up in that area so we talked
about it's just flip flop and no so it's essentially a two years difference so what i'm bringing forward
tonight is uh that updated area so if you go to that second page you can see that's the
reconstruction projects highlighted there 27 and 29 and when we get done with this project
we'll update the cip again we'll look at everything and have that uh second street and that small
section of skucca for the 29 project we'll look at new pricing and uh so we can continue to plan
for the future so those those two areas uh the second two pages are just those areas kind of
highlighted in red you can see on that north or that west north street those x's the red x's
with the white circle that is a water main break you can see that in the legend so we got one two
three four five six seven water main breaks in that area so uh we're continuing to have to
replay repair of those and which cost the city and taxpayers money so it makes sense to
try and get this project going as soon as we can the second page is that small section of skucca
street that you know we've done all the projects in and around there and that's the one that just
really never never got addressed during any of the other project but it's been out in the radar
for us to get after that within this project the last page is kind of a breakdown a very
um cip level capital improvement plan level of some of the costs expected so i think we're
looking at about a two point two million dollar project which is about in line of what we were
talking about uh previously with the cip again every year project cost change bid prices change
uh things like that so um if we go back to the first page again we're here at step number one
uh so we're oh sorry
at the work session just kind of introducing what where what the project is to the council so what
we're i'd be looking for at your next meeting is authorizing us to prepare the preliminary
engineering report so that's a more of a formal report it's required under minnesota state
chapter 429 which is what we'll be following because we will be a levying improvement
assessments to the properties within this project we'll come up with a preliminary assessment role
preliminary costs a preliminary layouts and a description of reasons why we'd be doing this
project so it's a formal engineering report that is required under that uh statute that we are
following um to uh kind of set the table for the project after we go through that
uh the county council will call for an improvement hearing uh that's that step four
um so that would be in august we'll advertise for that hearing and we'll be holding that
improvement hearing back here so we'll be sending out notices to all of the property owners
and this is a formal um hearing where i'll uh explain the feasibility report to all of the property
owners and answer any questions that they have about that process it'll give them an
opportunity to see what a potential a preliminary assessment for their properties will be
will be presented at that hearing going down to step number seven we hold an open house meeting
here at city hall so we'll get into the design after we have that assessment or that improvement
hearing and then put together some boards and invite all the property owners in here to ask
some of those more individual questions that they have that they maybe don't want to ask
during a formal hearing and they can be more one-on-one with city staff and the engineers
uh questions that they may have about their driveway the length of uh duration of the project just
any of the specific questions that we have we find that's a really a helpful tool to kind of set
the table for these projects again i put myself in their position that you know i do this for a
living so i obviously kind of know what we're doing let it kind of has a little round idea
what we're doing up there too but a little bit um but if you're the idea if you don't know what
this whole process entails and stuff so being able to ask those real questions and then be
able to answer that kind of helps set the table you know calm some of their fears about what's
coming and uh kind of sets the table here for uh what this whole process is so we've been doing
that for many years now and it's been some of the best things that we've implemented
that uh we technically don't have to do but we feel like it's very valuable
um then we'll have a pre-design meeting we'll continue to go through the the plan design process
city council will approve plans and specifications at the february meeting so i'll present those final
plans final um estimated construction cost then we'll bid the project put the plans and specs out
on the street ask for contractors to bid on that we'll open the bids in march um which is a good
time uh historically we try and position ourselves in the city of jane so this is a pretty consistent
schedule that we follow on most of our projects we like to get out in front of them making sure
we're kind of hitting these milestones bidding it during the most favorable time of the year
obviously you know early early spring late winter when contractors are actively looking to
add work to their schedules so we find that's a historically a good time you know that was asked
once the best time to bid a project every year is a little bit different but historically this is
a pretty tried and true time uh for a project like this so once we receive those bids i'll take
those numbers put them back into the assessment role and we'll come up with the final assessment
role so that's the final numbers that each individual property will be assessed based on the bid
prices and things like that so then we'll hold another hearing here that's called the assessment
hearing uh we'll hold that in about april and that will be presenting the final assessment role
and at that time at the council chooses that's when we can award the contract to the to the lowest
bidder at that specific time there in april uh at after that happens we'll go through with the
contractor get the contracts things like that done what we do like to hold here is a second
open house meeting just prior to construction we've gotten the contractor on board we have a
tentative schedule um we'll introduce some of the the team that's going to be out there the
engineering representative that'll be out on the project they can continue to ask questions
because maybe they forgot from the ones the questions that they asked in november and now
we're getting closer to you know times when the project's going to be happening and then
they're going to be digging up the road so allows just that second opportunity again to to answer
questions so that during the construction project you know we see a lot less questions coming
through city hall and that's the goal is to try and communicate to everybody about what's happening
and keeping people informed so um we'll hold that again here at city hall time to be determined what
makes sense but uh we're really trying to hold it a few weeks before the contractor starts
so within this i have begin construction um may of 2027 and the substantial completion
about the end of october so that's all of the work other than the final the tuminous wear
course will be put on contractor can start whenever they want we just tell them when they
have to be completed so if they don't want to start until august that's fine but they just
have to know that they have to get the project done by the end of october so um if we know that
when they're tentatively starting we'll hold the open house before that so we're given the
most up-to-date information because if they said we're we're not going to start until august
there's really no reason to hold an open house in april um understanding that so that's why i
have that to be determined we'll kind of figure that out once we get a contractor on board and
then the final completion of everything is the following year that's that final bit of wear
course that we put on so we dig up the road a couple of times like a sanitary sewer we got water
storm sewer we let that road settle over one winter with just one level of two minutes down
and then after that if there's any minor settlements that the contractor may be asked to address
then we'll put that final layer down it allows some of that freeze-thaw cycle to happen and get
the best road condition for long-term i know that's a lot of information but i just wanted to kind
of set the table from you that i'm going to be here a fair amount you know through this process
we'll keep this schedule up-to-date i love schedules and i love spreadsheets like to
keep things current and keep the that this may change but if it does we'll continue to
to update that but i feel like uh there unless there's some curveball that comes our way this is
probably the pretty close to the schedule we'll go with so did you start off by saying you only
do sidewalks for their currently sidewalk no i can get into that during the feasibility report
the city policy is to put inside walks on one side of the street when we reconstruct a project
the which side of the street is to be determined but so i'll bring that forward in the feasibility
report sidewalk on one side of the street whether they i don't know do they exist out there right
now no okay i don't know if there's any else yeah so we will with the feasibility report i'll
bring forward putting in sidewalk on one side of the street because that's a city policy i say
park yeah again there's lots of reasons to go into that less driveways less uh impacts
parks on one side another reason why it should go on that side so if you were a tree used to take
down if you have it on one side of the road yeah the only problem is though there's like these
three first houses on that side they sit way lower than the road does but we throw a five-loss
there yeah well yeah i mean just looking at this you you look at the north side there's a
lot of homes along there a lot of driveways and stuff so trying to take the path of least
resistance but we've got to be able to build it right putting in a sidewalk try and limit retaining
walls if at all possible so that's where we got to kind of get into the process a little bit
so we'll be identifying which trees need to come down highlighting those those are always
a hot topic during open houses is is my tree coming down well this tree is with city streets
in the city right away however people are get attached to their trees we uh is this as a as a
city of tried to avoid impacting trees if at all possible but again this is construction
and some of them are in the way and they're going to have to come down so plus you know so
there's ash trees things like that so
and the question may arise about sidewalks why is um first trees why is the fourth street have
sidewalks in both that was determined you know by the council to put on both sides just because
of heavy traffic so i can see that for north street though
for these water means all like within a certain amount of time
like it's been like the last two years no i think it's it's been longer it's been longer than
that i said i i know there was a couple that happened was it last year of the year before
yeah so that's where andrew brought this up just like man we're just been having we ran into a
couple of recent i'll make note of what years those were in the in the feasibility report and
talk about it again it's just we're justifying the reasons why we're replacing things and just
not just coming in here and replacing them because uh we want to there's real reasons and
this infrastructure has reached its useful life up there yeah i think they were really close
together this is one of the oldest water mains in jane sell and it's only four inches so the
orange water main is probably not four inches anymore right yeah historically with the water
quality in jane sell and stuff that you you'll get that coating inside that so it could be a
two to three inch through there so we'll see a drastic change in the uh delivering water
within this area with the city standard eight inch water main we'll be going in
yeah pretty straightforward schedule like jason had said this is
pretty much the format that we've been using in the past um we do have the start date of
may 2027 and jason had mentioned that maybe it's they don't quite start then i've
a quick story in 2020 when we were doing four street we had this thing named cobit that existed
so the first couple weeks they did not start that project in may because we were still shut down
then they're staying at home or whatever it's called so very good does anybody have any more
questions for jason so next meeting will be a resolution that you adopt that calls for the
feasibility report yeah i think clinton will just present that resolution no no get moving on the
feasibility report and so i'll be back to present that report
very good all right thank you everybody thank you jason yep
uh we have anything else i got nothing except bad grammar
one second all in favor
eight eight four
yeah all sorry