Subject: the 13th.
From: "Char Olson" <[email-masked]>
To: "Julie Roelke" <[email-masked]>, "Bakhtin Victor" <[email-masked]>, "Jean Buelow" <[email-masked]>, "Jerry Apps" <[email-masked]>, "Julie Roelke" <[email-masked]>, "Karen Nelson" <[email-masked]>, "Ken Grant" <[email-masked]>, "Kirchstein Jim" <[email-masked]>, "Mark Wardecker" <[email-masked]>, "Pat Russell" <[email-masked]>, "Price Kay" <[email-masked]>, "Roberts Jim" <[email-masked]>, "Schweitzer Mary" <[email-masked]>, "Tracy Heron" <[email-masked]>
Date: Wed, 2 Oct 2013 10:57:49 -0500

In addition to Tracy's comment. that is by 9:30 on Monday, October 7th. with
a final e-mail to me by then or before, please.

The phone call will be made at 10:00. final deadline.per CWM instructions.

I am finalizing arrangements with CWM and making things as simple and
enjoyable as possible.

Yes. we will all be involved in one way or another.

Please print this out.

All board members will have name tags indicating

ADS and your name

Reserved signs will be on all tables and each section indicated

Example: ADS Board members, Rough Writer's Group, Head Table etc.

Placemats at each place with the program printed on it.

Greeters

David S. and Kay at main entrance as people arrive.

.you can also collect the tickets.not a big deal.

I'll be at the dining room showing people to their tables

.and the vendors to their stations

.and CWM people etc. to the head table

Once people enter the dining room they will be given a ticket for prize
drawing.  

Sorry, this does not include us officers and board members.

We have a nice selection of door prizes that Tracy and I will hand out - off
and on throughout the afternoon.

Time of arrival by 12:00, 11:30 is when I'll  be there and I'm suggesting
the vendors as well, depending on how much time they need to set up.  So
they will receive a copy of this also.  Guests will be arriving from 15 to
30 minutes early and may want to do some shopping.

Sharing memories

I will give a couple of short examples and suggest others do the same - 2 -
4 minutes and that will give others a chance to talk. If we have time and
they think of something else. they can speak again.

One young lady, about 9, wants to say a few words about writing.  She and
her brother have been in the Nut Cracker about 3 years now at the Overture
Center.  They live in Merrimac.

Kids. there will be those 2, Audrey and Dane, Tracy's 3, and Thomas and
Madeline who are a bit older.  That's it.7 of them. be sure to meet them,
I'm sure they will be rather board between the magic show and video show.  A
good time to have a portrait made perhaps.  Details below.

1:00 welcoming/speakers/eating

2:15 the magic show in another building a short distance away.  There will
be assistance for anyone who is unable to walk that far.  Leave  the dining
room about 2:05.

This includes the vendors.enjoy the show. I'll guard your stuff. maybe even
sell something for you, who knows.

I will stay in the dining room so people can leave things at their assigned
seats, like purses, door prizes and cameras. no picture taking at the magic
show.

5:00 approximately, the video show.  CWM said we could go over if need be.

Suggestion:  

Make yourselves known to our guests, the CWM employees and our vendors.
Thank them and I hope we  will all support those selling stuff as we
anticipated a larger attendance and we may want to have them  participate
again in the future.  I personally endorse Paul's Chocolates to  give and to
keep.  Thank those who donated prizes also.

I also endorse Victor Bakhtin, internationally known artist who will be
drawing portraits for only $15.00 each.

wait 'til you see his work. incredible.  That could be your Christmas card.
Meet everyone who  is selling.

All of them have put a lot of interest and work into joining us that day.
Don't forget our special guest author Jerry Apps, author of many books on
Wisconsin including "Ringlingville."

Bring your cameras. take pictures of David the Ringmaster etc. 

Asking someone to write down who won what for a future newsletter.  Need a
volunteer, possibly Kay or JR.

Parking

A reminder, CWM will be open to the general public - not going anywhere near
our dining room or buffet.

Park where you can and if you need to drop someone off or a box or two, you
can do that in front of the museum keeping in mind drop off means a very
brief moment and someone will have to take your things in  to our area
immediately.

The buffet

Chef Ralph told me to direct a couple of tables at a time to go through the
line, which makes sense.  The vendors and head table will be first for
obvious reasons. they will be talking while you are eating.  

Feel free to get up and move around (quietly) while our speakers are
talking.

Coffee, water and lemonade is included and will be available until it runs
out even after the buffet is taken down.  The bar will be open, I'm guessing
until we depart for the magic show.  That's soda, wine & beer.

If you need assistance for any reason, please raise your hand and one of us
ADS-ers will help you. 

Before entering the dining room you will see the bathrooms on the right and
the theater on the left.

I am organizing the door prizes and if you have any, in any amount that I
don't know about, do let me know

before Monday please.  We'll take anything of value from $5.00 on up.

It's hard to imagine I left anything out but . feel free to e-mail me with
any questions. I'm out and about without my cell phone, on purpose.

Help make this a day to remember for others and yourself.

Thank you. we're making history . Augie would be so proud!

Char