Subject: Fwd: ADS Board Meeting Minutes, Nov. 14, 2010 re:Mission Statement
From: [email-masked]
To: [email-masked], [email-masked], [email-masked], [email-masked], [email-masked], [email-masked], [email-masked], [email-masked], [email-masked], [email-masked], [email-masked], [email-masked]
Date: Thu, 18 Aug 2011 13:36:00 -0400 (EDT)

Here is what I have for the moment.

JR

-----Original Message-----
From: Kay Price <[email-masked]>
To: jrob52162 <[email-masked]>
Sent: Sat, Nov 20, 2010 12:34 pm
Subject: RE: ADS Board Meeting Minutes

“SOAPBOX?” I had to laugh. Clearly your reaction to a CNN news article featuring an MIT expert shows you will be the last one using an eReader like you were last to use a cell phone.
 
You didn’t say anything at the meeting about your feelings about having another WWF. George wants to have an excuse to come down. Jim K. wants to honor vets. Couldn’t both be accomplished on June 10th? 
 
When I took the newsletter up to Geigerich’s, Jon told me that after the first of the year we will no longer get a reduced postal permit rate for newsletters. The P.O.now  requires that people pay if something is returned (the ADS has for a couple of years.) and several of his customers have gotten mad at Jon because they had to pay so he isn’t doing it anymore.  That means our postage is going to go way up. That means that after dues  we will about break even with printing and postage costs.  
K
 
From: [email-masked] [mailto:[email-masked]] 
Sent: Friday, November 19, 2010 5:19 PM
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Subject: ADS Board Meeting Minutes

AUGUST DERLETH SOCIETY BOARD MEETING MINUTES

NOVEMBER 14, 2010    NOON     KAY PRICE'S HOUSE

PRESENT:  Ken Grant, Jim Kirchstein, Tracy Heron, Rodney Schroeter, James P. Roberts, Mary Schweitzer, David Schweitzer, Pat Russell, Henry Russell, Perry Huntoon, Fred Roelke, John Haefele.

ABSENT:  Karen Nelson, Julie Roelke, Barb Meyer.

Pizza arrived at noon.

Kay showed three videos: a soapbox video on e-books.

                                     Jim Kirchstein video on Derleth people (nice!)

                                     Kay Price biographical video.

Meeting began at 12:45 p.m.

Mary Schweitzer moved to adopt the agenda.  Rodney Schroeter seconded.  Carried.

Mary Schweitzer moved to adopt the minutes of the September Board Meeting as amended and the minutes of the October 9th Board Meeting.  Tracy Heron seconded.  Approved.

TREASURER'S REPORT:  Perry is preparing a balance sheet of inventory and assets. Perry has gone to M & I and now has access to the account.  Perry does not have all the info yet on membership dues, book sales, etc.  The online statements are current only through October.  In a state of transition at the moment.  Park Hall has been paid for Walden West use.  Those who make deposits will have to state what the deposit is for.  J.R. moved to approve the Treasurer's Report.  Ken Grant seconded.  Approved.

ADS PUBLISHING:  There was a motion to move the item down further in the agenda.  Approved by consensus.

Much confusion in order of agenda.

MISSION STATEMENT:  Rodney Schroeter: "The purpose of the ADS is to promote and preserve the life and work of August Derleth."

                                     John Haefele: "growing Derleth's literary reputation"

                                     David Schweitzer: "preserving Derleth's milieux (microcosmos)"

                                     John Haefele: "put down Mission Statement as living document and go from there with changes."

                                     Kay Price: "ADS has total charge of AD writings in any form of media.  But ADS has to deal with any proposals (e.g. recent use of audio Derleth story).

                                    Ken Grant: "The mission of the ADS is to preserve and promote the life, work, and literary reputation of August Derleth."

1: Preserve:  Keeping work in print (electronically, etc.)

                    Physical Legacy -- archiving, historical records.

                    The sense of "Sac Prairie" as Derleth knew it.

                    Place of Hawks.

2: Promote: Writer's Awards

                   Newsletter

                   Publishing Books

                  Community Events

J.R.: "Creating greater awareness of August Derleth, his life and work."

How do we achieve these objectives?  Ken Grant will send e-mail which will clarify points.

Rodney: Having different agendas: e-book faction.

                                                  print faction.

             Perhaps a sub-commitee on each? Present proposal to the board, including financial review (break even, slight loss, make money)

John:  Suggestions: A never-before published Derleth book, possible print only.

                              Do not e-book any book already in ADS inventory.

Ken: Review and develop publishing opportunities.

Publication sub-commitee: J.R., Rodney, John.  Future consideration.

Preserving Physical Legacy: Jim K: photos, videos, audio of Derleth are on disks.

John:  asked about membership dues...are to preserve this legacy.

Ken:  Using stable media and maintaining the physical collection through a preservation sub-committee.

Kay:  If on a sub-commitee, arrive early before scheduled board meetings, do your work, then make report at the meeting,

Preserving Physical Legacy of Sac Prairie: David: Detailed observations of what needs to be preserved.

Jim K.: Working with Historical Society: Jim K, Kay, and Henry Russell have met with HS.

Ken: Need to monitor changes in Sac Prairie area.

Karen Soceka?  Michigan State University. Society for Study of Midwestern Literature. "Derleth's Dark Modernism."

John:  Focus on regional aspects and interests.

Ken:  Local community, national readership.

Ken:  Possibly change ADS Newsletter format.  12-page newsletter instead of 8 pages.

Ken: Promotional sub-commitee: Kay, Ken, Fred.

Tracy Heron recommended that working committees consist of 3 people.

Jim Kirchstein made the motion to establish sub-commitees. (NOTE: See Ken's follow-up e-mail!)

Publications: Rodney, J.R., John

Preservation: Jim K, Dan Boulden, Henry

Promotions: Kay, Ken, Fred.

Accountability: Perry, Ken, Kay

Legacy: David S, Mary S, Pat Russell

NEXT MEETING DATES:  JANUARY 9, 2011

                                       APRIL 10, 2011 (at Mary's clubhouse?)

                                       JULY 10, 2011 (40th anniversary of AD death)

                                       SEPTEMBER 11, 2011 (Ken's new house)

WALDEN WEST PROPOSAL (Dr. George): Jim Kirchstein feels strongly to keep Walden West.  Wants to have ceremony to honor military families from SP area.

DISCRETIONARY SPENDING: Rodney made motion to approve.  Tracy Heron seconded.  Approved unanimously.  Enough said.

DONATE $1,000 TO PRAIRIE DU SAC LIBRARY:  For plaque to be affixed to wall as ADS presence.  Voted to table proposal.

ADS BLOG: Friendly, accessible on website.  Rebuilding website to show videos, etc.

TRACY MADISON PROPOSAL:  Rodney made motion to reject proposal. Henry Russell seconded.  Approved and vetoed.

Henry Russell made motion to adjourn to save Ken Grant.  Rodney Schroeter seconded.  Approved.

Meeting adjourned at 3:10 p.m.

Respectfully submitted,

James P. Roberts, Secretary.