Subject: Tapes
From: Kay <[email-masked]>
To: Jim Roberts <[email-masked]>, Jim Kirchstein <[email-masked]>
Date: Tue, 4 Oct 2011 17:37:29 -0500

I realize today we need to have a much better way to ID these tapes. Right now the CDs and DVDs and CVDs (what are those?) are all in the same drawer and hard to distinguish from each other. I gave CDs to Pat and Henry to review by mistake.

I now realize having a name on the outside of the tape really doesn't tell me enough information. Without taking days of reviewing and lots of note taking we really can't just go pick out a DVD to watch and know what we will be seeing.

Maybe we could use sticky colored circles with numbers on them. 1. 2. 3. Etc. Then list exactly what is on tape number 20 or tape 45.  It would be a lot of work but board members could help.
Who is on the DVD, what was the occasion, how many minutes, etc. Would really make a big difference as far as being helpful and getting through the maze. 

I just spent a very frustrating hour trying to figure out what is on the DVDs that I ultimately took to Pat. They will have to spend several hours reviewing and timing them to come up with a 30 minute segment. A lot of work went into to creating these tapes and to type up the lists in the envelopes but our work is not done. We will have to figure out something to make them user friendly. Maybe index cards on each tape? Not sure what. 

I am sure you will have some ideas. Thank goodness we have the tapes!
Kay