Subject: Re: ADS Agenda - Draft... please proof
From: Kay price <[email-masked]>
To: Tracy Heron <[email-masked]>
Cc: Jim Kirchstein <[email-masked]>
Date: Sun, 19 Aug 2012 17:30:16 -0500

Hi Tracy,
This agenda looks good.  

Some thoughts:

I think we really want to stress help with the WWF. Everyone should do something.

Last year was a disaster. No one followed through on providing flashlights or being out on the road to get people in the right lanes, no one helped people get to Aug's grave once they parked, people were falling over stones and ruts. I could not tell where we should go once I parked.

We need more light and more real help.

Not sure how food was handled but Char volunteered to vuy and bring and serve apple dessert to Park Hall. I recently found out she called Henry at last minute to pick it up. Henry never mentioned he got stuck with the bill. Char turned in a bill that Karen passed on to me that I passed on to Perry. Perry is no longer sure if he paid Char or not. His records don't tell the story. 

We need to stress if you commit you have to be responsible and follow through. Bills need to go to Perry. Perry should be told to pay some on the spot, come prepared to do so. Like for food, speaker, etc.

We need to have a much better system for our drive to Ski Hi. Everyone was lost before they got out of town. Henry is no longer on the board so who will lead the way? We would see better color if we went on PF. Someone should scout the route beforehand and be responsible that everyone knows the route and keeps an eye on the cars in the group, not lose them. Ken should order apple pies beforehand. 

Agenda should allow time for detailed list of activities and jobs that require help. 

I think the treasury report shows a loss for this quarter. We need to tighten our belts and not spend unless we have a solid reason, such as getting books converted to ebooks to keep Aug out there for new generations. We are not making any money just spending it. Maybe discuss this? 

We have discussed doing ebooks for six years.  Now all new books are automatically available as ebooks. We really need to DO IT! Our main goal should be to get every AD book as an ebook. All of HPLovecraft's work is, why isn't AD's? Did Ken put together a letter for the Derleth kids that we can finally send to them? Maybe ask him so we have for meeting to approve? 

Thinking out loud. Dan is being offered a new job and he will move to Raleigh if he accepts which sounds like it will happen. We need to find out from him at the meeting how much this changes his ability to help us with ebooks. 

We have our work cut out for us. I will bring my iPad and hopefully we can Skype with Dan on that and pass it around. 

Sounds like Pat and Ken will not be at meeting.  See you Sunday! Thanks.  Kay

On Aug 19, 2012, at 3:52 PM, Tracy Heron <[email-masked]> wrote:

> Kay and Jim,
> 
> Would you mind reviewing the attached agenda and let me know if I left anything off that you would like to see discussed?  
> 
> Thanks!
>  
> Tracy Heron
> 920-382-7556
> <ADS Agenda August 26th 2012.doc>