Subject: Re: ADS Charge Card
From: "Jim Kirchstein" <[email-masked]>
To: "Grant, Kenneth" <[email-masked]>
Cc: "Kay Price" <[email-masked]>
Date: Tue, 18 Oct 2011 16:15:16 -0500

Glad to hear it went over so well.
Kay has informed me to do proposals on all possible credit card charges 
before making any, which I will do.
What put the credit card over was mainly the flat screens purchased to 
replace the one damaged and to replace the video projector use with the 
large flat screen. I am super cautious with AV presentations since I know 
when something goes wrong, it results in a bad reflection to the people 
putting it on, and the use of video projectors require much more detailed 
set up than flat screens. Too, additions to the archives were digitized as 
the time they were received and the Walden West People pictures (most from 
Tripp) were converted into poster size for the ADS room displaying and for 
future presentations.
Henry is correct in that immediate purchasing from Surplus is required. An 
example is securing laser printer toners which normally run $125 each and 
four are  required for the printer, plus a transfer kit which runs $150. 
Through UW Surplus, we acquired a set at $20 each. Too, the video projector 
we purchased for $35 has a purchase price of over $3,000. The DNR 
presentation of last year could not have been made except that the projector 
we purchased accommodated the computer the DNR persons brought along.
Perhaps I put too much emphasis on the archiving of materials which is one 
of the main parts of the ADS mission. To my thinking, archiving is the most 
important part of the mission.
And the time capsule being prepared at Tripp is a big part of the archiving.
I have several requests for ADS technical services which I will accumulate 
and present for approval of cost before doing any work on them (website 
modifications, WWF11 archiving, etc).
I circulated several documents (ADS related wills, mission statements, by 
laws, etc) in hopes that all board members study them and avoid any problems 
that could happen. In working with the Wisconsin Historical Society for 25 
years when I was a DOA, I witnessed disasters when societies were not 
careful on how they handled donated collections, and I do not want to find 
such troubles occurring with the ADS. Too, I stand by the criticisms I made 
concerning relations with April.
In similar fashion when working with the Gunnar Johansen collection of all 
his masters being preserved and digitized for archives, my interest in the 
ADS was because of my concern and desire with Derleth's family more so than 
his works. I appreciate Derleth's works (I think his poetry far outweighs 
his other writing in value) but by no means consider myself a Derleth 
scholar. His family was important to me as way Johansen's friendship to me, 
so I used what experiences I had in electronics to recognize the talents and 
the families of both.
Good luck with the board....I think there is some real talents there.
Snags happen.

--------------------------------------------------
From: "Grant, Kenneth" <[email-masked]>
Sent: Tuesday, October 18, 2011 2:41 PM
To: "Saxon" <[email-masked]>
Subject: ADS Charge Card

> Hi Jim,
>
> Don't know whether you heard, but we had an excellent WWFest.  Once we 
> sorted out the Inputs, the tv monitor functioned perfectly.
>
> Perry Huntoon had some difficulty with the ADS charge card hitting our 
> monthly maximum, so that was not available to us for the weekend.  Since 
> he had the checkbook, it did not pose a serious problem.  We did talk 
> about running expenditures over $100 through the Accountability committee. 
> Henry mentioned that some of your purchases are through the UW/State 
> surplus and are immediate purchase opportunities.  We thought that we 
> could resolve everything by going through Accountability for $100+ items 
> with no immediate purchase deadlines.  If you need to purchase something 
> on the quick, just e-mail Perry with the cost so that he can track the 
> condition of our charge card.
>
> Hope all is well with you.  Best, Ken=