Subject: ADS Board Meeting Minutes - November 13, 2011
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Date: Tue, 29 Nov 2011 12:07:57 -0500 (EST)

AUGUST DERLETH SOCIETY BOARD MEETING, NOVEMBER 13, 2011
SAUK CITY LIBRARY                                    1:00 P.M.

PRESENT: Rodney Schroeter, Ken Grant, Tracy Heron, Henry & Pat Russell, Karen Nelson, Kay Price, Mary & David Schweitzer, Perry Huntoon, Char Olson, James P. Roberts.

ABSENT: Fred & Julie Roelke, George Vanderburgh, Jim Kirchstein.

GUEST:  Lolo.

After JR broke the ice with a humorous 30-minute musical concert as "The Captain", refreshments were served.  It was Mary Schweitzer's birthday, so a cake was presented to her.

NOTE:  Much of the meeting covered the same ground as the meetings in September and October, so the Secretary suggests referring back to those minutes if any questions arise.

Meeting began at 1:05 p.m.

Ken began by explaining how he thought some of the problems we've had lately arose from the new committee system and a lack of understanding of how business committees operate.  He suggested a better system of tracking who our active board members are and the length of their terms.

Ken:  "I'd like to have an annual meeting early.  By-laws don't necessariy state that the annual meeting has to be in October."

Rodney: "E-mail has been proven to be one of the most ineffective means of communication there is."  He showed a book containing a quote from Derleth vilifying critics.

Mary:  "Sometimes the anger has to come out, although you don't hate the person, what they are saying rubs the wrong way."

Ken:  "No good deed that didn't go unpunished."

Tracy:  "Much could be avoided if we pick up the telephone and call the person instead of firing off e-mails that could be misunderstood."

Ken: "Having a list of both telephone numbers and e-mails handy could be useful."

David: (quoting Derleth): "No reserve of beauty to draw on in our darkest hours."

Some talk of what to do if ADS decides to disband.  Nothing definite yet.

BOOKS:  Ken:  What book would we like to publish first? (Talk of Kindles, I-Pads and such)

JR presented report on price quotes from Dan Boulden on Village Year and The Beast In Holger's Woods.

Kay: You have all different types of technology now.

Ken:  The technology we are working at is the best that we can do for the moment.

JR volunteered to research ISBN's for first book.  Rodney thought they were $350.00 for 10 ISBN's (which was correct as JR contacted Dan Boulden and Dan provided a website of where to purchase ISBN's).

Ken:  We should give an accounting to Danielle of books sold every six months.  10% of each sale.  Many questions of what books qualify and what books don't.  Send Danielle a letter stating we intend to publish Village Year, both print and e-book.

JR to e-mail Dan Boulden for price quotes for Village Year in e-book format.  Also e-mail price quotes given at the meeting to the entire board (this has been done).

Rodney: In Design computer program prints books in e-book format.  Write up a proposal for Village Year.  Questions on how to go about marketing e-books?  Libraries?

DERLETH FILM:  Kay: Like the idea of a film (Erickson proposal), but need to explore getting grant funding to go ahead.  JR volunteered to look into available grants and report at next meeting.

JIM KIRCHSTEIN:  Perry reported that Jim Kirchstein still charges purchases on credit card.

Kay:  Jim Kirchstein has over 1000 photos which he has to store on hard drives.

Ken appointed Kay to contact Jim Kirchstein about charges.

Talk about Fred and Julie and the books handed out to Writing Contest winners.

JR to contact Linda Bruun about Writing Contest. Is there still a contest?  When do they announce the winners?

NEXT MEETING: JANUARY 29, 2012.  LOCATION: TBA.

Mary Schweitzer motioned to adjourn the meeting.  Perry Huntoon seconded.

Meeting adjourned at 3:15 p.m.